Associate administrative assistant vs administrative office assistant

The differences between associate administrative assistants and administrative office assistants can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both an associate administrative assistant and an administrative office assistant. Additionally, an associate administrative assistant has an average salary of $46,939, which is higher than the $33,318 average annual salary of an administrative office assistant.

The top three skills for an associate administrative assistant include customer service, data entry and powerpoint. The most important skills for an administrative office assistant are customer service, data entry, and phone calls.

Associate administrative assistant vs administrative office assistant overview

	Associate Administrative Assistant	Administrative Office Assistant
Yearly salary	$46,939	$33,318
Hourly rate	$22.57	$16.02
Growth rate	-8%	-8%
Number of jobs	57,908	81,528
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 52%	Bachelor's Degree, 46%
Average age	50	50
Years of experience	2	2

What does an associate administrative assistant do?

An associate administrative assistant is responsible for performing administrative and clerical duties to support the business operations, ensuring the timely submission of deliverables. Associate administrative assistants work closely with the financial department, especially on organizing financial reports, issuing invoices, verifying time sheets for payroll purposes, and releasing petty cash. They also manage meeting and conference schedules, coordinate with suppliers and third-party vendors for inventories, and sort documents for reference. An associate administrative assistant must have excellent communication and organization skills, as well as the knowledge of the data processing procedures to update information and track business transactions within the database.

What does an administrative office assistant do?

An administrative office assistant is responsible for performing administrative duties to assist in daily management operations. These duties include taking calls and responding to client and customers' inquiries and concerns, scheduling meetings and conferences, organizing files and submitting required documents, sorting invoices for release, processing travel arrangements, receiving emails, forwarding reports to the appropriate department, and coordinating with company's events. An administrative assistant must be detail-oriented, as well as having excellent time-management and multi-tasking skills to perform duties even under minimal supervision.

Associate administrative assistant vs administrative office assistant salary

Associate administrative assistants and administrative office assistants have different pay scales, as shown below.

	Associate Administrative Assistant	Administrative Office Assistant
Average salary	$46,939	$33,318
Salary range	Between $28,000 And $77,000	Between $25,000 And $43,000
Highest paying City	Beverly, MA	Sacramento, CA
Highest paying state	Connecticut	Hawaii
Best paying company	JPMorgan Chase & Co.	Buckley King
Best paying industry	-	Government

Differences between associate administrative assistant and administrative office assistant education

There are a few differences between an associate administrative assistant and an administrative office assistant in terms of educational background:

	Associate Administrative Assistant	Administrative Office Assistant
Most common degree	Bachelor's Degree, 52%	Bachelor's Degree, 46%
Most common major	Business	Business
Most common college	Western Carolina University	Western Carolina University

Associate administrative assistant vs administrative office assistant demographics

Here are the differences between associate administrative assistants' and administrative office assistants' demographics:

	Associate Administrative Assistant	Administrative Office Assistant
Average age	50	50
Gender ratio	Male, 24.4% Female, 75.6%	Male, 14.7% Female, 85.3%
Race ratio	Black or African American, 9.3% Unknown, 3.9% Hispanic or Latino, 16.2% Asian, 3.8% White, 66.1% American Indian and Alaska Native, 0.7%	Black or African American, 9.2% Unknown, 3.9% Hispanic or Latino, 16.1% Asian, 3.8% White, 66.4% American Indian and Alaska Native, 0.7%
LGBT Percentage	6%	6%

Differences between associate administrative assistant and administrative office assistant duties and responsibilities

Associate administrative assistant example responsibilities.

Direct correspondence and communications, monitoring emails and phone calls and managing social media and online presence on Facebook and website.
Support medical doctors, manage sensitive and confidential records pertaining to high risk patients with emphasis on accuracy.
Reconcile credit card purchases and identify and resolve all payroll discrepancies.
Post photos of available properties on company's Facebook page.
Prepare spreadsheets, PowerPoint presentations and documentation.
Create spreadsheet to calculate payroll information collect from audit to determine findings.

Administrative office assistant example responsibilities.

Develop and manage external financial relationships between clients and the IRS.
Manage the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.
Establish and maintain effective communications and cohesive working relationships with company associates, telephone and walk-in customers, and site visitors.
Dust offices and clean windows and doors.
Update information in CATT database, as well as make appointments for therapists and psychiatrists in Sharepoint.
Create electronic filing system to alleviate paper copies and recruit fellow co-workers to get on board with SharePoint.

Associate administrative assistant vs administrative office assistant skills

Common associate administrative assistant skills

Customer Service, 13%
Data Entry, 10%
PowerPoint, 7%
Financial Reports, 5%
Payroll, 5%
Travel Arrangements, 5%

Common administrative office assistant skills

Customer Service, 14%
Data Entry, 13%
Phone Calls, 7%
Payroll, 5%
PowerPoint, 4%
Database Management, 4%

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Associate Administrative Assistant
Associate Administrative Assistant vs Administrative Office Assistant

Updated January 8, 2025

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