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The differences between associate administrative assistants and administrative staff can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both an associate administrative assistant and an administrative staff. Additionally, an administrative staff has an average salary of $77,101, which is higher than the $46,939 average annual salary of an associate administrative assistant.
The top three skills for an associate administrative assistant include customer service, data entry and powerpoint. The most important skills for an administrative staff are telephone calls, word processing, and travel arrangements.
| Associate Administrative Assistant | Administrative Staff | |
| Yearly salary | $46,939 | $77,101 |
| Hourly rate | $22.57 | $37.07 |
| Growth rate | -8% | -8% |
| Number of jobs | 57,908 | 119,030 |
| Job satisfaction | - | - |
| Most common degree | Bachelor's Degree, 52% | Bachelor's Degree, 63% |
| Average age | 50 | 50 |
| Years of experience | 2 | 2 |
An associate administrative assistant is responsible for performing administrative and clerical duties to support the business operations, ensuring the timely submission of deliverables. Associate administrative assistants work closely with the financial department, especially on organizing financial reports, issuing invoices, verifying time sheets for payroll purposes, and releasing petty cash. They also manage meeting and conference schedules, coordinate with suppliers and third-party vendors for inventories, and sort documents for reference. An associate administrative assistant must have excellent communication and organization skills, as well as the knowledge of the data processing procedures to update information and track business transactions within the database.
As the administrative staff, they primarily provide administrative and secretarial support for the department. Typically, they do report-writing, filing and scheduling, and payroll. They plan department weekly meetings, schedule conference calls, and work on solving administrative related concerns and issues. They do a complex task that involves multi-tasking from the preparation of department reports, analyzing data, and finding solutions. It is a requirement to be an experienced, collaborator, and trained cross-functional communicator. Moreover, other duties will include scheduling company-initiated activities, meetings, and events.
Associate administrative assistants and administrative staff have different pay scales, as shown below.
| Associate Administrative Assistant | Administrative Staff | |
| Average salary | $46,939 | $77,101 |
| Salary range | Between $28,000 And $77,000 | Between $58,000 And $101,000 |
| Highest paying City | Beverly, MA | San Francisco, CA |
| Highest paying state | Connecticut | California |
| Best paying company | JPMorgan Chase & Co. | NVIDIA |
| Best paying industry | - | Professional |
There are a few differences between an associate administrative assistant and an administrative staff in terms of educational background:
| Associate Administrative Assistant | Administrative Staff | |
| Most common degree | Bachelor's Degree, 52% | Bachelor's Degree, 63% |
| Most common major | Business | Business |
| Most common college | Western Carolina University | University of Pennsylvania |
Here are the differences between associate administrative assistants' and administrative staff' demographics:
| Associate Administrative Assistant | Administrative Staff | |
| Average age | 50 | 50 |
| Gender ratio | Male, 24.4% Female, 75.6% | Male, 31.9% Female, 68.1% |
| Race ratio | Black or African American, 9.3% Unknown, 3.9% Hispanic or Latino, 16.2% Asian, 3.8% White, 66.1% American Indian and Alaska Native, 0.7% | Black or African American, 9.2% Unknown, 3.9% Hispanic or Latino, 16.2% Asian, 3.8% White, 66.2% American Indian and Alaska Native, 0.7% |
| LGBT Percentage | 6% | 6% |