Office assistant jobs in Auburn, ME - 202 jobs

Chebeague Transportation Company (CTC) is seeking a reliable, detail-oriented Office Assistant to support our Office Manager and administrative operations. This position is intended to begin as soon as possible to allow for training alongside the current Office Manager prior to a planned parental leave beginning in late May 2026. During the leave period, the Office Assistant will take on increased responsibility for day-to-day bookkeeping and customer service functions. There is potential for the role to continue beyond the leave period in a permanent capacity, depending on organizational needs and mutual interest. This is an in-person position based on Chebeague Island. Key Responsibilities Under the supervision of the Office Manager and General Manager, responsibilities will include: Bookkeeping & Financial Support Assist with routine accounting tasks, including accounts receivable and payable Prepare invoices and process customer payments Make bank deposits and assist with basic reconciliations Maintain organized financial and administrative records Customer Service Serve as a point of contact for customer questions related to ferry service, parking permits, tickets, and billing Provide professional, courteous assistance to year-round and seasonal customers Administrative Support Assist with parking permit records and seasonal application processing Maintain membership and customer databases Support mass mailings and routine communications Assist with reporting, filing, and other office operations as needed Operational Support Provide administrative assistance related to ferry, barge, and charter operations as assigned This position is designed to support the Office Manager role as described in CTC's Office Manager Position Description CTC Office Manager October 2023 . Qualifications Strong organizational skills and attention to detail Comfortable working with numbers and basic accounting processes Proficiency with computers and common office software (Excel, Word, email); QuickBooks experience a plus Excellent customer service skills Ability to handle confidential information professionally Prior office, bookkeeping, or administrative experience preferred Ability to work independently after training Work Environment Small, collaborative office environment In-person work required on Chebeague Island Seasonal fluctuations in workload, particularly during summer months Compensation Hourly wage range: $22-28 per hour, depending on experience To Apply Interested candidates should submit a resume and brief cover letter outlining relevant experience and availability. Applications will be reviewed on a rolling basis.

RAYUS now offers DailyPay! Work today, get paid today! RAYUS Radiology is looking for a Front Office Associate to join our team. We are challenging the status quo by shining light on radiology and making it a critical first step in diagnosis and proper treatment. Come join us and shine brighter together! As a Front Office Associate, you will be responsible for providing services to patients and referring professionals by answering phones, scheduling appointments, greeting and registering patients in a cheerful, professional, and sincere manner, and performing other duties as assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES: (55%) Registration Greets and checks-in patients scheduled for imaging services; registers demographic information and processes payment plans and copays Answers phones and handles calls in an efficient and friendly manner Fields calls appropriately for center associates Acts as liaison between technologists and the patients waiting for exams and relays messages regarding scanner status and other clinic information Maintains front office lobby area by straightening magazines, organizing coffee supplies and assisting with general office clean up Orders office supplies as needed Maintains supply of patient information sheets Pushes imaging via electronic interfaces Completes confirmation calls and provides preparation instructions to patient Faxes reports, billing information, and medical release forms as requested (20%) Insurance Verifies patient's insurance Pre-certifies all exams with patient's insurance company Obtains insurance authorization Uses knowledge of insurance carriers (example Medicare) and procedures that require waivers to obtain authorization if needed prior to appointment Handles release of information requests for patients, referring offices, other medical facilities, attorneys & insurance companies following Company guidelines (20%) Scheduling Arranges transportation, interpreters, and hotel accommodations for patients when appropriate Enters and submits patient exam orders Verifies orders match exam schedules Schedules referrals and ensures proper authorizations are obtained Schedules walk-in patients Processes requests for image orders and CDs from referring physicians and patients Maintains an up-to-date and accurate database on all current and potential referring physicians (5%) Performs other duties as assigned

The City of Portland is seeking its next City Clerk to help serve its diverse community. As a key member of the City's leadership team, the Clerk reports directly to the nine-member City Council, including the Mayor. The City Clerk is responsible for managing the operations of the City Clerk's Office. This includes attending and facilitating all City Council meetings, managing membership of boards and commissions, and creating and maintaining all records of official acts of the Council. The City of Portland has more than 54,000 registered voters, and it is the Clerk's responsibility to manage voter registration and elections, including ranked-choice elections. The Clerk also administers the City's Clean Elections Fund. The Clerk's office issues state and local licenses and permits, including marriage certificates, dog licenses, and others. They also keep and maintain all other vital records of City residents, including birth and death records. To learn more about the department, click here. The ideal candidate for this role is not only efficient and technically skilled, but also deeply committed to transparent and efficient operations while building and leading a diverse, high-performing team. They excel in connecting with people at all levels and demonstrate public service in all of their actions. Their leadership style fosters an inclusive, positive, and growth-oriented environment, and understands the importance of nurturing talent within the team, providing mentorship and support while encouraging innovation and continuous improvement. As a strategic thinker, the right candidate is adept at balancing multiple priorities while ensuring that the needs of the organization align with its broader goals. They value relationships, building strong partnerships both within the team and across departments to ensure collaboration and alignment. Required Skills & Experience: * Ten years of professional experience in the municipal field with at least five years in a leadership role with significant supervisory and administrative responsibilities. * Bachelor's degree is strongly preferred. * Certified Clerk of Maine and Certified Municipal Clerk under the International Institute of Municipal Clerks, or the ability to obtain both certifications within two years of employment. * Comprehensive knowledge and experience in the following areas: Parliamentary Procedures; state statutes relating to the duties and responsibilities of City Clerks, including voting regulations; recordkeeping and best practices; budgeting; personnel management; and strategic planning and management. * Excellent ability to establish and maintain effective working relationships with the City Councilors, Mayor, other City officials and employees, and the general public. * Excellent communication skills, including the ability to effectively speak with the public and the media. * Excellent technology skills, including a demonstrated commitment to using digital tools and services to increase civic engagement. Must be proficient in web-based technical software applications, Microsoft Office software and Google G-Suite applications, and have the ability to learn the City's tools for agenda management, Boards and Commissions, and Elections. * Ability to work extended hours and to travel within the City during elections. * Must be a United States citizen and resident of Maine. * Experience in ranked choice voting is highly desirable. Please review our Recruitment Brochure for additional information on the City of Portland, the City Clerk role, and expectations. This position is open until filled; however, a first review of resumes will occur on January 2, 2026. Offers of employment are contingent upon the completion of a satisfactory criminal background check. Salary & Benefits: The City Clerk's salary is set annually by the City Council, and the salary range for this position starts at $130,000 and is dependent on experience. The City has a generous employee benefits package, and more information on our benefits can be found at ******************************* City benefits include: * Free employee health insurance with the completion of wellness incentives * Thirteen paid holidays * Sick, vacation, and personal leave * Life, dental, vision and income protection insurances * Choice of retirement plans, including a pension plan * Use of City recreation facilities * Fitness Reimbursement * Discount on professional development programs through USM and Thomas College * Relocation assistance available, if applicable If you have any questions or need assistance with the application, please email Human Resources at ********************** or call ************. The City of Portland believes that to do our best work, our employees need to reflect the diverse, vibrant community we serve. We are an equal opportunity employer and are committed to celebrating all dimensions of diversity in the workplace. Applicants are considered without regard to race, color, religion, gender, gender identity, gender expression, sexual orientation, national origin, age, veteran status, disability, or any other applicable legally protected characteristics. If you need to request a reasonable accommodation, please call ************ or email ************************. To apply, visit ***************************

The University of Southern Maine's Office of Admissions is seeking an Administrative Specialist CL2. supports the daily operations of the office including, but not limited to: Providing a full range of communications, both verbally and in writing, regarding non-routine questions, issues and procedures. Handling the most complex and sensitive customer/student requests requiring a comprehensive understanding of relevant policies, procedures and rules. Preparing individualized responses for non-routine and/or escalated issues. Planning and coordinating complex projects and events including related budgeting. The ideal candidate will bring strong administrative expertise, outstanding communication skills, and a dedication to supporting a vibrant academic setting. The role requires discretion and the ability to manage confidential information concerning students and faculty. This position offers the opportunity to contribute to a collaborative and engaging environment that advances scientific learning and research. The Office of Admissions at the University of Southern Maine (USM) guides prospective students through the exploration, application, and enrollment process. The office provides personalized support to first-year, transfer, and graduate applicants; builds relationships with schools and community partners; and represents USM at events on and off campus. Admissions play a key role in helping students understand USM's programs, values, and opportunities while contributing to the university's enrollment goals. This Administrative Specialist position will pay a starting rate of $19.61/hour for a new hire or the appropriate transfer rate for a current employee with the University of Maine System. This position is a full-time position based on our Portland Campus. This position provides a terrific opportunity to pursue a bachelor's or advanced degree through the university's generous tuition waiver benefit. The University of Southern Maine offers highly competitive benefits for full-time and eligible part-time employees that includes (but is not limited to): 14 paid holidays plus earned vacation time and sick time Health, dental and vision insurance Low-cost short-term disability insurance and employer-paid long-term disability insurance Employer-paid basic life insurance and supplemental life insurance A tuition waiver program for employees and their spouse or dependent child(ren) A 403(b)-retirement plan with employer contribution Free access to the METRO system, including the Husky Line with service between our Portland and Gorham campuses To learn more, please review the Benefits Information Summary. The University of Southern Maine is a vibrant academic community located in the greater Portland, Maine area, including campuses in Portland, Gorham, Lewiston, and online. USM is part of the University of Maine System and offers a comprehensive array of undergraduate and graduate programs, emphasizing hands-on learning, community engagement, and interdisciplinary collaboration. With a highly engaged student-centered learning environment, USM is a steward of higher education, helping drive the economic, cultural, and civic life in the communities where our campuses are located and beyond. USM is committed to providing expanded access to high-quality education that elevates economic opportunity and contributes significantly to the vitality of a diverse society. To learn more about USM, visit About Our University. The University of Southern Maine fosters a welcoming and supportive campus environment that respects and appreciates diverse perspectives, enhancing teaching, learning, personal growth, and overall institutional achievement. We welcome applications from candidates of all backgrounds who share our dedication to academic excellence and the enrichment of our community. We are dedicated to our Service Promise, Student Focused Every Day and seek a team member who embraces this commitment and upholds our core values of Respect & Care, Integrity, Equity, and Responsiveness. Required Qualifications: High school diploma or equivalent (G.E.D.) or international degree equivalency 1+ years of administrative support experience Excellent communication and customer service skills Computer proficiency, including experience working with spreadsheets Ability to handle confidential information related to students and faculty To apply, click on ‘Apply Now' or visit our USM Careers Page and submit the following: Cover Letter Resume/Curriculum Vitae Finalist candidates will be asked to provide a list of the names and contact information for references For full consideration please submit all required materials by January 19, 2026. We are not able to consider applicants who require Visa sponsorship support. Appropriate background screening will be conducted for the successful candidate. The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling ************, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator at ************************ Clery Act The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish, and distribute an Annual Security Report (ASR), and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University's crime statistics for the past three calendar years; and disclosures regarding the University's current campus security policies. View the University's Annual Security Report (PDF). If you wish to have a paper copy of the ASR or need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please contact our Public Safety Office at ************.

If you are a current State of Maine employee, you must complete your application through the internal application process (Find Jobs Report). Please apply using your PRISM account. If you are on Seasonal Leave and do not have access to PRISM, contact your local Human Resources representative for application information. Department of Health and Human Services (DHHS) Opening Date: January 8, 2026 Closing Date: January 22, 2026 Job Class Code: 6538 Grade: 08 (Admin Svcs) Salary: $16.07 - $22.25 per hour* *This is inclusive of a 4.00% recruitment and retention stipend Position Number: 03121-4297 Location: Augusta Core Responsibilities: This critical Office Assistant II position engages callers, visiting providers, and families to guide them to the appropriate OCFS staff and services as part of the OCFS goal of providing excellent customer service. As a member of a fast-paced team-oriented office environment, a well-qualified candidate will be professional, well-spoken, patient, possess strong organizational skills, and demonstrate a history of excellent customer service skills, both phone and in person. The candidate will demonstrate the ability to successfully manage multiple priorities for a wide variety of office tasks supporting the overall OCFS mission. Your duties will include, but are not limited to: • Responsible for primary management of incoming and outgoing communications, including email, calls, mail, faxes, and other publications and print materials related to the Policy and Training Unit; • Coordinating training-related needs, including, but not limited to, procuring venues, invoicing, managing registration and attendance of events, and distribution of certificates based on the information gathered as part of the attendance record; • Working with Policy and Training Unit members to support the delivery of training by preparing and distributing physical course materials; • Supporting other administrative processes for OCFS programs as needed, including management of the Policy and Training Intranet site and Learning Management Systems. Minimum Qualifications: To qualify, you must have training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a general knowledge of modern office practices to perform routine, varied office support tasks often requiring the operation of technical office equipment, and 2) the ability to use independent judgment in prioritizing the work and selecting the most appropriate course of action within set procedures. All positions in this classification assume the qualifications of: Office Assistant I. Please submit a cover letter rating your skills in each of the following tasks/tools as: expert, skilled or novice. · Outlook or comparable email applications, · Excel or comparable spreadsheet applications, · MS Word or comparable word processing applications, · Performing receptionist duties, · Data entry (both narratives and billing data), · Keyboarding (words per minute). Thinking about applying? Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you're currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart. Agency information: The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers. The Office of Child & Family Services (OCFS), within DHHS, is responsible for ensuring the safety, permanency and well-being of children and families through community networks, local resources, and life-long family connections throughout Maine. Application Information: For additional information about this position, please contact Kristin Thorp, Policy and Training Unit Manager at ************. To apply, please upload a current resume, and cover letter rating your skills in the Minimum Qualifications Section. Please submit all documents or files in a PDF or Word format. To request a paper application, please contact ************************* Benefits of working for the State of Maine: No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including: Work-Life Fit - Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. Health Insurance Coverage - The State of Maine pays 85%-100% of employee-only premiums ($12,845.82 - $15,112.76 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State. Health Insurance Premium Credit - Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements. Dental Insurance - The State of Maine pays 100% of employee-only dental premiums ($395.72 annual value). Retirement Plan - The State contributes the equivalent of 14.11% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS). Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child-including fathers and adoptive parents-receive six weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act. State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness. Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time. There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. If you're looking for a great next step, and want to feel good about what you do, we'd love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request. . If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.

Job Description World Insurance Associates is a unique insurance organization offering top products and services from major providers, combined with attentive service from local agents. Founded in 2011, World is the second fastest-growing insurance broker in the U.S. We specialize in personal and commercial insurance lines, surety and bonding, employee benefits, financial and retirement services, and human capital management solutions. Position Overview The Receptionist at World Insurance Associates is responsible for managing calls coming into the main phone line, receiving, and distributing mail, as well as additional administrative duties to support the office. Essential Duties and Responsibilities First line of contact to receive and distribute a high volume of calls coming into phone line Distribute faxes via the agency management system Responsible for keeping inventory of all office supplies and placing approved orders for replenishment as needed Performs all other general administrative related duties as assigned Responsible for receiving, processing and distribution of physical and electronic mail as needed Assist in any processing for Commercial Lines and Personal Lines departments Qualifications Work experience with customer service responsibilities Computer savvy and proficient in MS Office including Power Points, Word, Excel, Outlook, Adobe. Excellent verbal communication skills Ability to multi-task in a fast paced and deadline driven environment Must be able to maintain professionalism and a positive service attitude Can handle sensitive information with the highest degree of integrity and confidentiality Strong attention to detail and excellent organizational skills required Exceptional customer service skills, over the phone and in person, with our customers and internal departments Sense of urgency and problem-solving skills Equal Employment Opportunity At World Insurance Associates (WIA), we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our products, and our community to flourish. WIA is honored to be an equal opportunity workplace. We are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national orientation, age, citizenship, marital status, disability, gender identity, sexual orientation, or Veteran status. In addition, WIA makes reasonable accommodations to known physical or mental limitations of an otherwise qualified applicant or employee with a disability, unless the accommodation would impose an undue hardship on the operation of our business. #LI-KS1 Powered by JazzHR 0bsIh52Cw4

Full-time Description Providing outstanding customer service through routine interactions with internal and external customers. Serving as a primary point of contact for general information and problem-solving. Managing and tracking work orders, including creation, assignment, closure, and monthly reporting to relevant directors. Communicating urgent maintenance emergencies directly to the Maintenance team via phone. Assisting with monthly accounting activities Providing essential office support, including typing, mailing, copying, and faxing. Provide support to Legacy Nursing team and Program Manager with administrative tasks. Contributing directly to the visual appeal and longevity of our physical plant and surrounding grounds. Requirements Experience: A minimum of one year of clerical experience in a professional office setting is required. Communication Skills: Excellent verbal and written communication skills with a strong command of the English language. Technical Proficiency: Intermediate skill level in Microsoft Word, Excel, and Outlook. Work Ethic: Demonstrated ability to work independently, prioritize tasks, manage time effectively, multitask, meet deadlines, and adapt to constantly changing interactions. Flexibility: Ability to consistently meet a 40-hour work week, typically Monday-Friday, 8:30 a.m. - 5:00 p.m., with occasional flexibility required to work weekends, holidays, and marketing events. Salary Description Starting at $19 / hour

TempToFT Temp to hire opportunities in South Portland and Scarborough! Greets and checks in patients, performs registration on new patients, verifies insurance on all patients. Scheduling future appointments Assisting with referrals Collects co-payments. Prepares insurance assignment form with data such as names of insurance company and policyholder, policy number, and physician diagnosis. Contacts insurance company to verify patient coverage and obtain information concerning extent of benefits. Posting of referrals and/or precertification information. Job Type: Full-time Pay: $19.00 - $21.00 per hour Schedule: 8 hour shift Ability to Commute: Scarborough, ME 04070 Work Location: In person

Job Description Fore Points Marina, an Ocean Havens Property, is looking to fill the position of Office Assistant. The Office Assistant is responsible for helping create a welcoming, positive, upbeat environment while providing excellent service to customers. Assists customers in booking and adjusting reservations over the phone, through email, and/or third parties. In addition, they carry out requests and inquiries guests may have during their stay. This is a part-time, seasonal position. Duties include Processing new and existing reservations through the phone, email, and third parties Conducting financial transactions for reservations and other services Receiving mail, documents, packages, and courier deliveries and distributing items accordingly Assisting guests with requests for local activities, car rentals and/or dinner reservations Assists with daily administrative tasks Qualifications Concierge, or hospitality, experience Efficient problem-solving skills Ability to operate successfully in a cross-functional and busy environment Basic knowledge of Excel and Word Strong organizational skills Available to work weekdays, weekends, and holidays when necessary

Office Administrator Company: Heatable About Heatable: Heatable is changing the Heating Oil industry-and our customers are noticing. We have built a sleek, user-friendly app and website that lets customers order heating oil anytime, anywhere, with just a few taps. Behind the scenes, we use innovative delivery technology to make service faster, smarter, and more efficient. But technology is only part of the story. What truly sets Heatable apart is our commitment to exceptional customer service. As one customer put it: “Excellent customer service like you just don't get in the world today.” If you are someone who takes pride in accuracy, organization, and delivering a “wow” experience every time, you will fit right in. Position Summary: The Office Administrator plays a critical role in delivering Heatable's one-of-a-kind customer experience. This position supports daily office operations, customer accounts, inventory tracking, accounts payable, and coordination with drivers and dispatch to ensure timely, safe, and efficient heating oil delivery. This is a fast-paced, detail-oriented role for someone who thrives on organization, problem-solving, and customer interaction-especially during the busy heating season. What You will Do: Customer Service & Account Support Courteously assist customers via phone and email with orders, account questions, and issue resolution Help customers navigate online ordering while ensuring timely, clear communication. Manage new and existing customer accounts, updates, and delivery adjustments. Office & Administrative Operations Track daily truck inventory, driver paperwork, and mileage. Perform regular audits to ensure accurate and timely reporting. Manage all aspects of accounts payable to meet vendor terms and corporate deadlines. Prepare daily, monthly, and fuel tax-related inventory reports. Systems & Technology: Enter and maintain data using ADDs E3 software, Kentico CMS, and card processing systems. Work confidently with Microsoft Office (Excel, Outlook) and Windows-based systems. Team & Operational Support: Crosstrain with office team members and assist as needed. Provide additional phone, email, dispatch, or driver support during peak seasons. Assist with special projects and other duties as assigned. What We Are Looking For: Experience: Minimum of 2 years of experience in office administration, data entry, or customer service Strong computer skills, including Microsoft Excel and Office Suite Familiarity with iOS and Android operating systems preferred. Skills & Attributes: Exceptional attention to detail and organization Strong verbal and written communication skills Customer-first mindset with strong problem-solving abilities Ability to work collaboratively in a team environment. Analytical thinking and accountability Dependable, adaptable, and comfortable in a dynamic workplace Flexibility to work seasonal overtime during peak heating periods. Education: High school diploma or equivalent required. Work Environment & Physical Requirements: Fast-paced office environment (heating season is especially busy) Frequent sitting with occasional standing and walking Regular typing and phone communication Ability to read printed materials and computer screens. Occasional lifting of items up to 25 lbs. Safety & Confidentiality: Maintain customer confidentiality and data security. Follow ergonomic best practices. Support safe delivery coordination to minimize risk in varied weather and delivery conditions. Why Join Heatable: Be a part of a company redefining an entire industry. Work with innovative technology and a customer-focused team. Make a real impact on daily operations and customer satisfaction. Ready to deliver exceptional service-every order, every time? Apply today and be part of the team that is heating homes smarter. Enjoy a role where no two days are the same.

Job DescriptionSalary: $14- $16 As a member of our retail team, your role will include setting attractive retail displays while maintaining the Service Counter at Venos Specialty Foods & Meats. The Service Counter person will ensure a positive company image by providing courteous, friendly, and efficient customer service to customers and team members. The ability to work as a team, trustworthiness and passion for exceptional customer service are key to success with our team. Flexible Schedule. No early mornings or late nights. Afterschool 3:00 pm - 6:30 pm and weekends 12:00 pm to 6:30pm Job Tasks: Exceptional Customer Service that exceeds expectations. Organize the storefront with attractive and fresh retail displays. Package, weigh, and price all retail items. Follow and comply with all applicable health and sanitation procedures while adhering to safe work practices. Answer telephone calls with proper phone etiquette. Suggest items for sale and assist customers in locating items. Perform other duties as assigned by Manageror Supervisor. Assist kitchen personnel with prep as needed. Manage cash and credit transactions. Substitute for other personnel in the store when necessary. Pack, price, weigh and recommend items for customers in the display case with pleasure. Qualifications: Must be 14 years old High school diploma or equivalent. Strong work ethic and integrity. Ability to stand and walk for extended periods of time. Strong ability to work in a team environment. Bend and stoop to grasp objects, climb ladders and lift up to 40 pounds. Excellent customer service skills. Ready to work in varied shifts, including weekends and vacation weeks. Preferred: Proficiency using the POS system or cash register. On the job trainingoffered as well Ability to quickly grasp policies and protocols included in on-the-job training. Culinary or food industry related experience.

Job Description At Profile Subaru we strive to make every customer a customer for life. Happy employees make happy customers, and we reward individuals who are ready to work hard and stay motivated. Every employee at our dealership is absolutely critical to its success. Our promise is to keep delivering the same award winning service and value that our community has come to expect from our dealership through the years. Benefits: Family Owned & Operated Commitment to our team Paid Holidays Paid Vacation 401(K) Savings w/ Employer Matching Medical Plan Dental Plan Vision Plan Promote from within Responsibilities: Perform various clerical and administrative duties Maintain customer account agreements, vehicle files, verification of title information, records of the completion of reconditioning work, and other required information Ensure payment for billings or accounts receivable are received on time and posted, and contact customers for reconciliation of discrepancies Perform data entry and verify customer vehicle information is accurately recorded in the system and that vehicles are properly tagged with a work order Coordinate with the service department for vehicle repairs and post charges to appropriate account in a timely manner Respond to customer inquiries relating to assigned customer vehicles, provide quality service, and assist in resolving problems Work with finance/local management to ensure customers are charged and A/R is timely collected Visibly demonstrate safety commitment by following all safety and health procedures and modeling the behaviors related to such Perform other duties as assigned by management Qualifications High School Diploma or equivalent required 4 years of clerical or administrative support experience Valid driver's license and safe driving record Excellent communication and organizational skills Advanced computer software skills Experience using general office equipment (i.e., copier, fax machine, etc.) Ability to sit or stand for prolonged periods of time Ability to perform repetitive data entry tasks, manual dexterity

A hired team member would be responsible for opening the gym on a full-time level, Monday to Friday from 4:45 am-12 pm. A team member will be responsible for greeting members as they enter the establishment as well as answering the phone as needed. Additionally, a hired team member will be responsible for signing up prospective members and handling a cash register. As needed there will be cleaning tasks to be completed daily. Currently, we are hiring for Monday to Friday 4:45 am-12 pm for a total of 36 hours per week. Come join a fun energetic atmosphere at World Gym's front desk! At this time, masks are recommended but not required. We have increased cleaning and added daily tasks to prevent the spread of COVID in the gym. Compensation: $15.00 per hour The iconic World Gym brand was founded in 1976 by Joe Gold during the glory days of "Muscle Beach" in Venice, CA. Joe was one of the original ringleaders of Muscle Beach. In his prime, he toured with Mae West, and was at the heart of the cozy connection that has always existed between the Muscle Beach fitness scene and the celebrity of Hollywood. Joe blazed a trail followed later by the likes of Arnold Schwarzenegger, Lou Ferrigno, and Dave Draper to name just a few - all of whom had significant Hollywood careers and an intimate connection to and love for World Gym. Since that time, World Gym has evolved into an internationally recognized brand that has captured the imagination of people around the globe. Given its storied past, it is no surprise that World Gym is one of the most celebrated fitness brands in the world today. World's Gym is committed to always remaining a true gym, not a resort. This is the place for the serious, no-nonsense workout; where great shape is an authentic passion. We believe in empowering our members to lift themselves to greatness and letting confidence thrive while the mind and body grow strong. By offering expertise and state of the art equipment, we have the inspiration and tools to change lives.

Kennebec Pharmacy and Home Care is your local home infusion, respiratory and home medical equipment provider dedicated to making better living possible. We offer an array of services and have been serving residents throughout the state of Maine for over 20 years. You can look to us for: home infusion, durable medical equipment, respiratory therapy, and complex rehabilitation equipment. At Kennebec Pharmacy & Home Care, we are dedicated to addressing the needs of those we serve with unparalleled care and compassion. Our mission is to provide the highest level of service and support, making better living possible for our clients every day . This position is full-time, in office, Monday through Friday; 8am to 5pm. We are looking for a candidate to work at our South Portland location. Job Summary: We are seeking a customer-focused Medical Assistant. In this role, you will greet customers entering our South Portland location and provide them with friendly and efficient service. Responsibilities Include: Greeting customers determining the reason for their visit and contacting the appropriate staff member to assist. Operating and maintaining cash register, receiving payments, and issuing receipts and refunds. Contacts clients to notify them that the order is ready for pick-up. Prepares daily on-call notification and distributes it to the answering service. Back-up to the phone receptionist, answering calls in a polite, friendly, and professional manner. Requirements: High School Diploma or GED equivalent. 1 to 2 years of customer service 2+ years of POS cash register experience 1 to 2 years of office experience preferred. Detail-oriented and ability to retain and follow directions. Excellent Computer Skills Must be able to adhere to a Monday through Friday 8 am to 5 pm schedule. Physical and Environmental Requirements Standard retail floor setting with minimal noise levels. Ability to lift/move/carry objects of varying size and weight, which may include lifting of moderately heavy boxes. (25 lbs.) Involves prolonged standing/walking nearly 100% of the shift. Benefits Health Insurance Dental Insurance Vision Insurance PTO Long and Short-Term Disability 401K with company match If you're ready to make a meaningful impact and join a team that is dedicated to making better living possible, we'd love to hear from you!! Kennebec Pharmacy & Home Care provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

RAYUS now offers DailyPay! Work today, get paid today! RAYUS Radiology is looking for a Front Office Associate to join our team. We are challenging the status quo by shining light on radiology and making it a critical first step in diagnosis and proper treatment. Come join us and shine brighter together! As a Front Office Associate, you will be responsible for providing services to patients and referring professionals by answering phones, scheduling appointments, greeting and registering patients in a cheerful, professional, and sincere manner, and performing other duties as assigned. This is a Temporary/PRN position covering Monday to Saturday between 6:00am-2:00pm with a total of 16 scheduled hours per week. ESSENTIAL DUTIES AND RESPONSIBILITIES: (55%) Registration Greets and checks-in patients scheduled for imaging services; registers demographic information and processes payment plans and copays Answers phones and handles calls in an efficient and friendly manner Fields calls appropriately for center associates Acts as liaison between technologists and the patients waiting for exams and relays messages regarding scanner status and other clinic information Maintains front office lobby area by straightening magazines, organizing coffee supplies and assisting with general office clean up Orders office supplies as needed Maintains supply of patient information sheets Pushes imaging via electronic interfaces Completes confirmation calls and provides preparation instructions to patient Faxes reports, billing information, and medical release forms as requested (20%) Insurance Verifies patient's insurance Pre-certifies all exams with patient's insurance company Obtains insurance authorization Uses knowledge of insurance carriers (example Medicare) and procedures that require waivers to obtain authorization if needed prior to appointment Handles release of information requests for patients, referring offices, other medical facilities, attorneys & insurance companies following Company guidelines (20%) Scheduling Arranges transportation, interpreters, and hotel accommodations for patients when appropriate Enters and submits patient exam orders Verifies orders match exam schedules Schedules referrals and ensures proper authorizations are obtained Schedules walk-in patients Processes requests for image orders and CDs from referring physicians and patients Maintains an up-to-date and accurate database on all current and potential referring physicians (5%) Performs other duties as assigned

The University of Southern Maine's Office of Advising is seeking an Administrative Specialist CL1. This position is a full-time position based on our Gorham campus and serves as the first point of contact for students visiting the Advising office. The primary responsibilities include assisting with in-person visitors, handling phone and email inquiries, and scheduling students with advisors. These duties are essential for ensuring Advising provides high-quality service to our students. The ideal candidate will possess strong customer service and communication skills, be comfortable using various technologies, and demonstrate a dedication to supporting a vibrant academic setting. The role requires discretion and the ability to manage confidential information concerning students and faculty. The starting pay is $18.13 per hour. This position provides a terrific opportunity to pursue a higher education degree through our generous tuition waiver benefit. Additionally, the University of Southern Maine offers highly competitive benefits for full-time and eligible part-time employees that includes (but is not limited to): 14 paid holidays plus earned vacation time and sick time Health, dental and vision insurance Low-cost short-term disability insurance and employer-paid long-term disability insurance Employer-paid basic life insurance and supplemental life insurance A tuition waiver program for employees and their spouse or dependent child(ren) A 403(b)-retirement plan with employer contribution Free access to the METRO system, including the Husky Line with service between our Portland and Gorham campuses To learn more, please review the Benefits Information Summary. The University of Southern Maine is a vibrant academic community located in the greater Portland, Maine area, including campuses in Portland, Gorham, Lewiston, and online. USM is part of the University of Maine System and offers a comprehensive array of undergraduate and graduate programs, emphasizing hands-on learning, community engagement, and interdisciplinary collaboration. With a highly engaged student-centered learning environment, USM is a steward of higher education, helping drive the economic, cultural, and civic life in the communities where our campuses are located and beyond. USM is committed to providing expanded access to high-quality education that elevates economic opportunity and contributes significantly to the vitality of a diverse society. To learn more about USM, visit About Our University. The University of Southern Maine fosters a welcoming and supportive campus environment that respects and appreciates diverse perspectives, enhancing teaching, learning, personal growth, and overall institutional achievement. We welcome applications from candidates of all backgrounds who share our dedication to academic excellence and the enrichment of our community. We are dedicated to our Service Promise, Student Focused Every Day and seek a team member who embraces this commitment and upholds our core values of Respect & Care, Integrity, Equity, and Responsiveness. Required Qualifications: High school diploma or equivalent (G.E.D.) or international degree equivalency One year of related experience Excellent communication and customer service skills Computer proficiency, including experience working with spreadsheets Ability to handle confidential information related to students and faculty To apply, click on ‘Apply Now' or visit our USM Careers Page and submit the following: Cover Letter Resume/Curriculum Vitae Finalist candidates will be asked to provide a list of the names and contact information for references. For full consideration please submit all required materials by January 21, 2026. We are not able to consider applicants who require Visa sponsorship support. Appropriate background screening will be conducted for the successful candidate. The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling ************, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator at ************************ Clery Act The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish, and distribute an Annual Security Report (ASR), and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University's crime statistics for the past three calendar years; and disclosures regarding the University's current campus security policies. View the University's Annual Security Report (PDF). If you wish to have a paper copy of the ASR or need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please contact our Public Safety Office at ************.

If you are a current State of Maine employee, you must complete your application through the internal application process (Find Jobs Report). Please apply using your PRISM account. If you are on Seasonal Leave and do not have access to PRISM, contact your local Human Resources representative for application information. Department of Health and Human Services (DHHS) Opening Date: January 15, 2026 Closing Date: January 29, 2026 Job Class Code: 6538 Grade: 08 (Admin Svcs) Salary: $16.07 - $22.25 per hour* *This is inclusive of a 4.00% recruitment and retention stipend *New employees begin at $16.07 per hour Position Number: 02022-7668 Location: Farmington Core Responsibilities: As an Office Assistant II, you will be performing a variety of administrative support duties including typing, filing, making copies, answering telephones and other general clerical duties as needed. These duties may include: • Answering incoming phone calls, • Processing incoming and outgoing mail, • Filing of paperwork and documents, • Faxing, scanning and indexing documents, • Assisting with lobby and mailroom duties as a back-up for Regional Operations staff, • Other miscellaneous administrative duties as assigned Minimum Qualifications: To qualify, you must have training, education, or experience in office and administrative support work that demonstrates: 1) competency in applying a general knowledge of modern office practices to perform routine, varied office support tasks often requiring the operation of technical office equipment, and 2) the ability to use independent judgment in prioritizing the work and selecting the most appropriate course of action within set procedures. All positions in this classification assume the qualifications of: Office Assistant I. Please submit a cover letter rating your skills in each of the following tasks/tools as: expert, skilled or novice. · Outlook or comparable email applications, · Excel or comparable spreadsheet applications, · MS Word or comparable word processing applications, · Receptionist and customer assistance by phone, · Data entry (entering data and narratives) · Keyboarding (words per minute). Thinking about applying? Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you're currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart. Agency information: The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers. The Office for Family Independence (OFI) is responsible for administration of a number of programs and services, including MaineCare, Temporary Assistance for Needy Families (TANF), Supplemental Nutrition Assistance Program, Child Support, and Disability Determinations. Application Information: For additional information about this position, please contact Marcus Hatch at ********************** To apply, please upload a recent resume and a cover letter rating your skills in each of the six (6) areas above. Please submit all documents or files in a PDF or Word format. To request a paper application, please contact ************************* Benefits of working for the State of Maine: No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including: Work-Life Fit - Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. Health Insurance Coverage - The State of Maine pays 85%-100% of employee-only premiums ($12,845.82 - $15,112.76 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State. Health Insurance Premium Credit - Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements. Dental Insurance - The State of Maine pays 100% of employee-only dental premiums ($395.72 annual value). Retirement Plan - The State contributes the equivalent of 14.11% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS). Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child-including fathers and adoptive parents-receive six weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act. State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness. Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time. There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. If you're looking for a great next step, and want to feel good about what you do, we'd love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request. . If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.

French speaking Assistant needed in preparing and organizing tax documents and client files. Interviewing now for training January 12 - January 14. Assignment duration is through mid April. Manage data entry using Microsoft Office and specialized tax software Support front desk operations, including greeting clients and managing multi-line phone systems Maintain accurate filing systems and document management procedures Understanding of basic 1040 tax filing requirements: total wages, total dependents, etc. Requires good data skills, excellent communication and professional demeanor.

At Profile Subaru we strive to make every customer a customer for life. Happy employees make happy customers, and we reward individuals who are ready to work hard and stay motivated. Every employee at our dealership is absolutely critical to its success. Our promise is to keep delivering the same award winning service and value that our community has come to expect from our dealership through the years. Benefits: Family Owned & Operated Commitment to our team Paid Holidays Paid Vacation 401(K) Savings w/ Employer Matching Medical Plan Dental Plan Vision Plan Promote from within Responsibilities: Perform various clerical and administrative duties Maintain customer account agreements, vehicle files, verification of title information, records of the completion of reconditioning work, and other required information Ensure payment for billings or accounts receivable are received on time and posted, and contact customers for reconciliation of discrepancies Perform data entry and verify customer vehicle information is accurately recorded in the system and that vehicles are properly tagged with a work order Coordinate with the service department for vehicle repairs and post charges to appropriate account in a timely manner Respond to customer inquiries relating to assigned customer vehicles, provide quality service, and assist in resolving problems Work with finance/local management to ensure customers are charged and A/R is timely collected Visibly demonstrate safety commitment by following all safety and health procedures and modeling the behaviors related to such Perform other duties as assigned by management Qualifications High School Diploma or equivalent required 4 years of clerical or administrative support experience Valid driver's license and safe driving record Excellent communication and organizational skills Advanced computer software skills Experience using general office equipment (i.e., copier, fax machine, etc.) Ability to sit or stand for prolonged periods of time Ability to perform repetitive data entry tasks, manual dexterity