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Office assistant jobs in Charlottesville, VA

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  • Administrative Assistant

    LHH 4.3company rating

    Office assistant job in Charlottesville, VA

    LHH Recruitment Solutions is currently seeking an Administrative Assistant in Charlottsville, VA. This is a contract opportunity for a growing and fast paced company. This role entails providing dispatch support to the service department. Our ideal candidate will have wonderful organizational skills and possess the ability to multitask. If this sounds like a great opportunity for you, please apply here today! Responsibilities: · Prepare routine correspondence · Contact customers for scheduling · Schedule and dispatch service technicians · Issue work orders · Order supplies and materials · Update and maintain records and files · Assist with billing as needed Skills: · Detail oriented · Ability to work independently · Ability to multitask · Must possess wonderful organizational skills Qualifications: · 1-3 years of experience · Proficient in Microsoft Office Suite Work Hours: 40 hours per week Employment Type: Contract, Full Time At LHH Recruitment solutions, our colleagues specialize across eight practice areas. Connect with a recruitment specialist today, by submitting your resume via the apply button. Browse the LHH website to learn more about available opportunities, and how we can help you be Ready for Next! Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.
    $31k-41k yearly est. 2d ago
  • Branch Administrator

    Long & Foster Real Estate 4.3company rating

    Office assistant job in Staunton, VA

    This position provides administrative support to the branch manager and sales associates, oversees and performs office operation duties, interprets and enforces company policy and provides customer service. Duties may vary depending on the size of the real estate sales office. Job Duties and Responsibilities (Essential Job Functions) Common job activities are listed below; actual position responsibilities may vary. Refer to your manager or human resources for specific duties and performance expectations. * Direct and coordinate the administrative activities in support of the real estate office. Oversee, maintain and perform the day-to-day sales office operations, including: payment of bills, answering phones, record keeping, invoicing, marketing, filing, assisting sales/branch manager, tracking expenses, greeting clients, building and equipment maintenance and maintenance of office supply and marketing material inventories. (35-45%) * Oversee the processing and verifying of new listings and sales, which may include entering the listings and sales into the system. Ensure the accuracy and timely preparation of purchase agreements, record and maintain all sold records, and prepare monthly reports. Calculate advertising, proof and submit ads for local newspapers. Distribute work to the office staff. May handle correspondence, mail and support appointment setting. (20-30%) * May maintain escrow account and monitor the upcoming sales transactions for completeness and compliance and ensure necessary information has been ordered and is accurate, i.e. payoff, abstract, title evidence, reports, mortgage documentation, and other pertinent information. (15-20%) * Provide support to the sales associates which may include, processing license applications for new, renewing and transferring sales associates, ensuring all paperwork is completed and processed in a timely manner, conducting orientation for new sales associates, assisting sales associates with billings, advertising, paperwork and training. Remain available and act as the first point of contact for sales associates. (15-20%) * Coordinate special events, collateral material, flyers, handouts and brochures. (0-5%) * Provide telecommunication support, including notice of phone number changes, coordinate long distance codes with long distance carrier as needed; assign voice mail and DID numbers for new agents; maintain voice mail computer system adding and deleting agents as required. (0-5%) * Perform any additional responsibilities as requested or assigned. (0 - 5%) Performance Expectations * Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management. * Perform responsibilities as directed achieving desired results within expected time frames and with a high degree of quality and professionalism. * Establish and maintain positive and productive work relationships with all staff, customers and business partners. * Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities. Take personal initiative for technical and professional development. * Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities. Qualifications Education: * Bachelor's degree in business administration or related field; or equivalent work experience and knowledge. Experience: * Three to five plus years of related experience and demonstrated supervisory skills. Knowledge and Skills: * Knowledge of real estate, title and /or mortgage business strongly preferred. * Strong computer skills; proficient in Microsoft Office products, including Word, Excel, Publisher and Access. * Excellent oral and written communication skills. * Effective interpersonal skills and leadership abilities. A strong customer-service focus. * Effective analytical, problem-solving and decision-making skills; initiative, attention to detail, and a team player. * Project management skills; ability to prioritize and handle multiple tasks and projects concurrently. * Ability to handle stress and work under pressure. We offer a full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP) Equal Opportunity Employer
    $32k-37k yearly est. 24d ago
  • Office Support Assistant (Part-Time)

    Culligan International 4.3company rating

    Office assistant job in Harrisonburg, VA

    Benefits: * Competitive salary * Training & development About Us We're a team that's passionate about one thing - ensuring families have clean, safe water in their homes. Every day, we help our customers solve water problems and enjoy healthier living. We're currently seeking a Part-Time Office Support Assistant to provide administrative and customer service support to both our Marketing Department and Front Desk. If you're friendly, organized, and love helping people, this could be a great fit for you! What You'll Do As our Office Support Assistant, you'll play a key role in keeping our office organized and our customers happy. Your responsibilities will include: * Answering and directing phone calls for both the Marketing Department and Front Desk * Providing excellent customer service and general support to callers and visitors * Speaking with potential customers to schedule appointments using prepared scripts * Scheduling and confirming appointments for customers and sales representatives * Performing accurate data entry using our software, Excel, and Word * Recording and maintaining detailed lead information for marketing follow-up * Taking clear, concise messages and ensuring timely communication * Protecting customer information and following quality assurance standards * Assisting with daily office tasks such as filing and organizing * Helping maintain a clean, professional, and welcoming office environment What We're Looking For You'll be a great match for this role if you are dependable, detail-oriented, and customer-focused. Preferred Qualifications: * 2+ years of customer service experience * Professional and courteous communication skills (phone, text, and email) * Strong active listening and empathy for customer needs * Excellent organizational and time-management skills * Attention to detail and accuracy in all work * Proficiency with Microsoft Outlook, Excel, and Word * Ability to operate standard office equipment * Patience and comfort working at a desk for extended periods * Eagerness to learn and contribute to a positive team culture Don't worry if you don't have experience in water treatment - we'll provide training to help you succeed! Why You'll Love Working Here * Be part of a mission-driven company making a real difference * Friendly, team-oriented work environment * Opportunity to learn about marketing and customer relations * Consistent Monday-Friday, 8:00 AM to 1:00 PM schedule - no evenings or weekends * Ongoing training and support If you're ready to put your organizational and customer service skills to work - and make a difference in people's lives - we'd love to hear from you! Apply online now or stop by our office at 1820 Erickson Ave, Harrisonburg, VA 22801, to fill out an application in person. No phone calls, please. Compensation: $13.00 - $16.00 per hour About Culligan Great tasting water. Brighter future. Bigger job opportunities. Culligan is making a real difference in the lives of people all over the world by providing better, cleaner water through our suite of innovative products and exceptional customer service. Join the Culligan team. Apply for a job now. Culligan provides healthy, delicious water for our customers in their homes, offices, businesses, and industrial facilities around the world. Our complete line of water softeners, water filtration systems, commercial and industrial water treatment solutions, drinking water systems, whole-house filtration systems and bottled water delivery options set the standard in the water treatment industry. This location is independently owned and operated. Your application will go directly to the owner, and all hiring decisions will be made by the management of this location. All inquiries about employment at this location should be made directly to the location owner, and not to Culligan Corporate.
    $13-16 hourly 10d ago
  • Alumni Events and Office Assistant - FWS

    James Madison University Jobs 4.2company rating

    Office assistant job in Harrisonburg, VA

    Duties And Responsibilities Alumni Events: · Work with the Office of Alumni Relations team in the planning and implementation of a variety of events, including Homecoming, Alumni Awards and Spring Reunions · Assist with creating and printing nametags · Manage RSVP lists · Assist with event setup/take down · Keep track of event equipment and help keep the event supply closets organized · Inventory event giveaways · Prepare swag bags and materials for events · Assist with event preparation and support for major events, such as Homecoming, Spring Reunions and Alumni Awards · Perform other duties as assigned Qualifications · Current JMU student · Must be enrolled in at least 6 credits · Attention to detail and commitment to accuracy · Interest in learning about major alumni events · Ability to work independently and on a team · Effective time management, task organization and prioritization skills · Proficient in Microsoft Excel and Word · Able to carry 50 pounds · License to operate a motor vehicle
    $24k-34k yearly est. 60d+ ago
  • Office Administrator

    Robbins Staffing Solutions

    Office assistant job in Charlottesville, VA

    DirectHire Our local client, a high end construction company, is seeking a self starter who can work closely with others; is comfortable with a fast paced, high volume office environment; and demonstrates a high level of attention to detail. The Office Administrator will support the Vice President and Project Coordinator, and will work in collaboration with the Office Manager. Essential Responsibilities: Manage internal files, records and archives; and will assist upper management in higher level functions such as billing, permitting and executing contracts. Organize and maintain current job files, file incoming receipts and vendor tickets, generate reports to verify accuracy of billing documents and deliver job files to VP monthly. Digitize new and existing files. Manage and archive old records, coordinate annual or semi annual disposal of dead records. Review , organize and verify status of "small tools" and "work supply" receipts. Collect weekly employee time sheets and print/collate for delivery to VP. Assist project Coordinator on an as needed basis, facilitate the permitting process (visit County and City offices to acquire permitting documents, track status of permits, forward approved permit to firms personnel), create new job files, track schedule of contracted work, follow up with new work inquiries. The Office Assistant must be comfortable interacting with current and prospective clients, City and County personnel, and staff and subcontractors in a professional manner. Knowledge and Skills: Must be detail oriented Ability to prioritize and multi-task in a highly organized way Proficiency in MS Windows (Word/Excel), ability to operate a photocopier/scanner/printer. Familiarity with Quickbooks (proficiency a plus). Technological aptitude and eagerness to learn new computer programs as they are implemented in the company. Salary $23-$30/hour with a comprehensive benefits plan. Robbins Staffing Solutions, Inc. is an award-winning staffing and recruiting firm connecting our clients with talented candidates for over 19 years. Let us help you find your next career opportunity. Apply online at www.robbinsstaffing.com or call us today for more information. We are a proud Equal Opportunity Employer.
    $23-30 hourly 60d+ ago
  • Office Coordinator

    Analytic Partners 4.1company rating

    Office assistant job in Charlottesville, VA

    Analytic Partners is a global leader in commercial measurement and optimization, turning data into expertise for the world's largest brands for almost 25 years. With clients in 50+ countries and global offices across New York City, Miami, Dallas, Dublin, London, Paris, Singapore, Shanghai, Munich, Sydney, Melbourne, Charlottesville and Denver, we're growing fast. And we're looking for top talent to join us in shaping the future of analytics. To learn more about what we do, visit analyticpartners.com - and see why we're recognized as a Leader in the industry by independent research firms Forrester and Gartner.What we look for in you: At least 1 year of prior experience in a customer service, hospitality, or administrative support role. A customer-first mindset, with professionalism and discretion in all interactions. Strong organizational skills with the ability to manage multiple priorities. Proactive problem-solving approach and willingness to “jump in” wherever needed. Strong verbal and written communication skills. Reliability and integrity when handling confidential information. Ability to build positive relationships across all levels of the organization. Proficiency with Microsoft Office Suite, Outlook, and basic office technology. $20 - $25 an hour Our differentiator is - Our People! We hire the brightest talent and develop them into leaders. We foster a culture of PEOPLE, PASSION and GROWTH. People: We value our people, customers, and partners Passion: We love what we do Growth: Unlimited growth means unlimited potential AP is a customer-focused, team-oriented organization where innovation and results are rewarded, and individuals can chart the course of their own careers. As a woman founded and led company, this has meant supporting a meritocracy where everyone has opportunities to achieve their best and ensure we foster an environment of diversity, equity, and inclusion. In practice this means we will not only work to recruit a diverse workforce, but also maximize the full potential of all of our people. You can read more about our commitment to DEIHere Additionally, Analytic Partners participates in the E-Verify program in certain locations, as required by law. #LI-Hybrid
    $20-25 hourly Auto-Apply 58d ago
  • Office Support Assistant (Part-Time)

    Culligan 67Md

    Office assistant job in Harrisonburg, VA

    Job DescriptionBenefits: Competitive salary Training & development About Us Were a team thats passionate about one thing ensuring families have clean, safe water in their homes. Every day, we help our customers solve water problems and enjoy healthier living. Were currently seeking a Part-Time Office Support Assistant to provide administrative and customer service support to both our Marketing Department and Front Desk. If youre friendly, organized, and love helping people, this could be a great fit for you! What Youll Do As our Office Support Assistant, youll play a key role in keeping our office organized and our customers happy. Your responsibilities will include: Answering and directing phone calls for both the Marketing Department and Front Desk Providing excellent customer service and general support to callers and visitors Speaking with potential customers to schedule appointments using prepared scripts Scheduling and confirming appointments for customers and sales representatives Performing accurate data entry using our software, Excel, and Word Recording and maintaining detailed lead information for marketing follow-up Taking clear, concise messages and ensuring timely communication Protecting customer information and following quality assurance standards Assisting with daily office tasks such as filing and organizing Helping maintain a clean, professional, and welcoming office environment What Were Looking For Youll be a great match for this role if you are dependable, detail-oriented, and customer-focused. Preferred Qualifications: 2+ years of customer service experience Professional and courteous communication skills (phone, text, and email) Strong active listening and empathy for customer needs Excellent organizational and time-management skills Attention to detail and accuracy in all work Proficiency with Microsoft Outlook, Excel, and Word Ability to operate standard office equipment Patience and comfort working at a desk for extended periods Eagerness to learn and contribute to a positive team culture Dont worry if you dont have experience in water treatment well provide training to help you succeed!Why Youll Love Working Here Be part of a mission-driven company making a real difference Friendly, team-oriented work environment Opportunity to learn about marketing and customer relations Consistent MondayFriday, 8:00 AM to 1:00 PM schedule no evenings or weekends Ongoing training and support If youre ready to put your organizational and customer service skills to work and make a difference in peoples lives wed love to hear from you! Apply online now or stop by our office at 1820 Erickson Ave, Harrisonburg, VA 22801, to fill out an application in person. No phone calls, please.
    $24k-34k yearly est. 10d ago
  • Assistant Office Coordinator

    Bridgewater College 3.8company rating

    Office assistant job in Bridgewater, VA

    Job Details Bridgewater College - Bridgewater, VA Full TimeDescription ASSISTANT OFFICE COORDINATOR Bridgewater College seeks an Assistant Office Coordinator for the Department of Student Life. Bridgewater College is a private, liberal arts college located in Bridgewater, Virginia, in the Shenandoah Valley. Established in 1880, our institution offers both undergraduate and graduate programs, fostering a close-knit community and supporting a vibrant student population. Student Life is seeking an Assistant Office Coordinator to serve as a primary point of contact, providing expert information and assistance to students and campus visitors. Possessing a comprehensive understanding of student services and a genuine commitment to student success, this role requires extensive collaboration and a dedication to enhancing the overall campus experience. Reporting to the Office Coordinator for Student Life, the Assistant Office Coordinator interacts with a multitude of individuals both on and off Bridgewater's campus. Due to the department's engagement with our continuously evolving student body and their shifting ideals and interests, being flexible, approachable, and knowledgeable about student affairs are fundamental roles of this position. Working in conjunction with the Office Coordinator, the Assistant Office Coordinator serves the entirety of Student Life to ensure effective office operation and promote the success of student-focused programming. RESPONSIBILITIES: Though not a comprehensive list, it is the responsibility of the Assistant Office Coordinator to: Administrative Support: Serve as an initial point of contact for the Office of Student Life and offer comprehensive answers or connect visitors with the appropriate resources. Manage calendars and schedule meetings. Prepare correspondence, take meeting minutes, and provide basic technical support. Maintain confidentiality in dealing with student files and operational information. Provide organizational and administrative support for the various programs and events of the department. Assists Office Coordinator: Maintain office supply inventory. Oversee and maintain student files. Assist with daily office operational tasks and departmental projects. Assume responsibilities of the Office Coordinator during absence. Monitor and track departmental funds. Department-Specific Task Support: Processes Residence Life Off Campus Housing requests. Facilitates the development and distribution of promotional content for Engagement activities and programs. Schedule Counseling Services appointments and assist in triaging counseling needs. QUALIFICATIONS: While a comprehensive list of qualifications can be found at Job Description, the successful candidate will be an organized, detail-oriented, and collaborative professional who possesses the following: Education and Experience: High School diploma or equivalent with 3 years of work-related experience required. Office Technologies certificate or related field with 2 years of work-related experience preferred. Skills and Abilities: Mental Health First Aid preferred. Familiarity with the full Microsoft suite, specifically Word, Excel, Power Point, and Outlook required. Proficiency with incorporating technology into daily tasks and optimizing technological resources for Student Life required. Strong sense of initiative with innovative problem-solving qualities required. Adept written and verbal communication abilities, with substantial active listening skills required. Excellent organizational and interpersonal skills, with the ability to maintain a preventative outlook toward all tasks with the use of pattern recognition required. Comprehensive attention to detail, awareness of timeliness, and prioritization capabilities required. Pay is offered at a competitive hourly rate. This full-time position offers a full benefits package, including paid tuition at the College for eligible dependents. GENERAL INFORMATION: Bridgewater College was founded in 1880 as a coeducational liberal arts college to serve the local community. Located in the scenic Shenandoah Valley, just minutes outside of Harrisonburg and within driving distance of Charlottesville, Washington D.C., and Richmond, Bridgewater is home to a total student body of approximately 1,450 from 27 states and 19 countries. Bridgewater students study more than 60 majors and minors, in addition to four graduate programs and 10 pre-professional programs. Bridgewater College is an NCAA DIII school with approximately 40 percent of its students participating in intercollegiate athletics on 25 teams. To learn more about Bridgewater College, visit: bridgewater.edu APPLY: Complete the online application. DEADLINE: Review of applications will begin immediately and will continue until the position is filled. FOR ADDITIONAL INFORMATION: Email ****************************** COMMITMENT TO EQUAL OPPORTUNITY: Bridgewater College, an equal opportunity provider and employer, is a welcoming and vibrant workplace. All qualified applicants will receive consideration for employment without regard to race, color, national or ethnic origin, sex, marital status, disability, religion, age, veteran status, political affiliation, or any other characteristic protected by law. Non-Discrimination Notice: ************************************************************ ANNUAL SECURITY REPORT AND ANNUAL FIRE SAFETY REPORT: The Bridgewater College Annual Security Report and Annual Fire Safety Report summarizes policies on campus security and personal safety, crime prevention, fire safety, and crime reporting, and includes crime and fire statistics for the past three years:****************************************************************** To request a printed copy, please call ************ E-VERIFY AND RIGHT TO WORK: ************************************************************** ************************************************************** Bridgewater College has partnered with the U.S. Department of Agriculture to obtain resources to enhance the College's facilities, including the recent addition to and renovation of the College's primary athletic facility. The College is posting the following Notice as required by federal law for organizations which benefit from the USDA's funding program: NOTICE If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, found online at **************************************************** or at any USDA office, or call ************** to request the form. You may also write a letter containing all of the information requested in the form. Send your completed complaint form or letter to us by mail at U.S. Department of Agriculture, Director, Office of Adjudication, 1400 Independence Avenue, S.W., Washington, D.C. 20250-9410, by fax at **************, or email at ***********************.
    $33k-38k yearly est. Easy Apply 60d+ ago
  • Medical Front Desk Receptionist

    Trusted Doctors

    Office assistant job in Charlottesville, VA

    Full-time Description Piedmont Pediatrics is looking for a FULL-TIME Medical Receptionist who is a computer savvy, patient friendly, efficient team player to join our dedicated staff of medical professionals. Ideal candidates will be energetic, dependable, and organized individuals with excellent communication skills. Our pediatric office is a GREAT PLACE to work offering excellent benefits such as: Paid time off, 401k, health insurance, and paid holidays. The practice is open seven days a week, has two locations (Charlottesville & Crozet) and work schedules include weekdays, evenings and weekends (on a rotational basis). Daytime weekday schedule between 7:45am and 7:00pm. Daytime weekend schedules are Saturday: 8:00am - 2:00pm and Sunday: 11:45am - 4:30pm. Hourly wage differential is paid for weekend work. The position requires employees to work at both our Charlottesville and Crozet offices. Requirements ESSENTIAL DUTIES AND RESPONSIBILITIES: Provides a welcoming, professional greeting to patients and other visitors. Answers a high volume of calls in a courteous and professional manner. Works as part of the team using scheduling matrix to schedule patient appointments. Performs basic patient care activities including organization of medical records to ensure provider has all the necessary information available during the patient's encounter. Performs reception duties in an efficient, professional and courteous manner. Optimizes patients' satisfaction, provider time and treatment room utilization by scheduling appointments appropriately and completing check-in process in a timely fashion. Operate a variety of standard office machines. Collection of copayments and patient due balances. Scanning reports and filing into EHR. Collection, entry and verification of demographic and insurance information. Other duties that may be assigned by supervisor. EDUCATION, QUALIFICATION AND CREDENTIALS: High school diploma/GED required (associate degree preferred) 1 year experience in medical reception is required 1 year experience in customer service is preferred Electronic Medical Records (EMRs) experience is desirable SKILLS, KNOWLEDGE AND ABILITIES: Excellent interpersonal skills. Able to work independently or as part of a team. Ability to multitask. Great customer service skills. Ability to read, understand and follow oral and written communication. Understanding of Medical Terminology. Ability to use a computer, practice management software, copier, and fax machine. Team & service oriented, organized, has good judgment, punctual with stable work history. This is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, abilities and working conditions may change as needs evolve. This job description is not to be construed as a contract for employment.
    $26k-34k yearly est. 60d+ ago
  • Front Desk Receptionist - Charlottesville, VA

    Rodgers and Rodgers Consulting

    Office assistant job in Charlottesville, VA

    Job DescriptionBenefits: Paid Sick Time Competitive salary Wellness resources Benefits/Perks Great Work Environment Competitive Compensation We are seeking an experienced, dedicated, and professional receptionist to join our team! As our Front Desk Receptionist, you will be the first point of contact for our patients and their families, providing exceptional service to veterans and service members. This role is vital to creating a positive experience for all who enter our clinic. The ideal candidate will have a strong customer service background, excellent organizational skills, and a commitment to supporting veterans with empathy and respect. Responsibilities Greet and welcome veterans, visitors, and staff with courtesy and professionalism. Verify patient demographics and facilitate the intake process. Manage the appointment calendar and check-in processes efficiently. Assist veterans with completing necessary paperwork as needed. Conduct basic screening checks, including temperature or blood pressure checks, as required. Provide accurate information in person and via phone/email, including directions to the office using internet maps/GPS. Communicate effectively using online chat and other digital communication tools. Perform clerical duties such as filing, photocopying, scanning, and faxing. Maintain a clean, organized reception and office space. Order office supplies and manage inventory. Collaborate with medical staff and management to ensure efficient patient flow and clinic operations. Answer phone calls and emails promptly, directing inquiries to the appropriate team member or department. Ensure office security by adhering to safety protocols and managing access via the reception desk. Comply with HIPAA regulations and uphold patient confidentiality standards. Qualifications/Requirements High school diploma or equivalent; additional education is a plus. Proficient in computer skills; experience with Apple products and Google Suite is preferred. Proven experience as a receptionist or in a customer service role. Strong communication and interpersonal skills, with the ability to use chat and online tools effectively. Excellent organizational and multitasking abilities. Sensitivity and empathy towards veterans and their unique needs. Attention to detail and a commitment to excellent customer service. Schedule This is a part-time position, requiring 15-28 hours per week based on business needs.
    $26k-34k yearly est. 29d ago
  • Receptionist Veterinary Hospital Front Desk

    Charlottesville Cat Care Clinic Inc.

    Office assistant job in Charlottesville, VA

    Job DescriptionBenefits: Competitive salary Employee discounts Free uniforms Training & development Benefits/Perks Competitive Hourly Pay Fun and Energetic Environment Discount on Products and Services Job Summary We are looking for a friendly, welcoming receptionist/concierge to join our team! As the receptionist/concierge for our busy hospital, you will be the first point of contact for our clients. You will greet customers by phone as they arrive, book appointments, and answer phone calls, as well as attend to the needs of clients for prescriptions, prescription diets, etc. The ideal candidate has a cheerful disposition, excellent communication and computer skills, and is able to work independently and with a team. Current hours are Wednesdays and Thursdays from 8am to 6pm with an hour for lunch. Responsibilities Greet clients by phone as they arrive at the hospital Answer phone calls and schedule appointments Assist with maintaining a clean and inviting environment Provide general customer service and attend to the needs of clients throughout their services Qualifications Customer service experience is preferred Experience as a receptionist is preferred Excellent communication skills with a focus on customer service Strong work ethic and positive attitude Familiar with computers Excellent multi-tasking skills
    $26k-34k yearly est. 21d ago
  • Office Services Specialist

    DHRM

    Office assistant job in Cumberland, VA

    Title: Office Services Specialist State Role Title: Administrative and Office Specialist II Hiring Range: $14.24 - $16.00 Pay Band: 2 Recruitment Type: General Public - G Job Duties The Virginia Department of Health (VDH) is dedicated to protecting and promoting the health of Virginians. The VDH is made up of a statewide Central Office in Richmond and 33 local health districts. The Piedmont Health District proudly serves 7 counties and the local health departments within, including Prince Edward, Buckingham, Cumberland, Amelia, Nottoway, Lunenburg, and Charlotte. The position advertised is a part-time wage position (approx. 29 hours/week), home-based at the Cumberland County Health Department. Typical job duties include utilizing established policies and procedures, provides program and office support to a work unit including general office and administrative support. Characteristic duties include: routine office and administrative responsibilities, scheduling meetings, takes and transcribes meeting minutes, prepares correspondence, maintains records, orders supplies, and answers questions regarding program services offered. The incumbent typically serves as the first point of contact for a program or work unit and directs inquiries to the appropriate office, division or resource, explains established procedures and practices. May be responsible for maintaining timesheets and entering time/leave taken into timekeeping/payroll system for assigned program area. VDH requires all Health-Care Personnel (HCP) to provide documentation of immunization or evidence of immunity to the following: hepatitis B, measles, mumps, rubella, and varicella; a one-time dose of tetanus, diphtheria, and pertussis (Tdap) vaccine regardless of the interval since the last dose of tetanus-diphtheria (Td) vaccine was administered (Td or Tdap boosters shall be received every 10 years); and the current year's seasonal influenza vaccination. Wage employees are subject to the following conditions of employment: • Wage employees serve at the will and pleasure of the appointing authority. • Continuing employment is based on available funding and business need. • Wage employees are not covered by the provisions of the Virginia Personnel Act. Therefore, they are not eligible for benefits which are provided to salaried employees, such as leave credits, holiday pay, insurance, access to the grievance procedure, etc. • Wage employees are paid only for the hours they actually work. • Virginia state law currently requires that agencies not permit wage employees to work in excess of 29 hours per week on average over the course of a year. Wage employees may not work for VDH beyond 1,500 hours during the period of May 1 - April 30 of the following year (the Standard Measurement Period). • Once a wage employee works the maximum of 1,500 hours during the Standard Measurement Period, the employee may be rehired as a wage employee of VDH only after the next Standard Measurement Period has begun. • Wage employees are eligible to apply for all classified positions for which recruitment has been initiated, including those limited to State Employees Only. • If a wage employee becomes employed in a classified position, he/she will be eligible to purchase retirement credit for the time worked as a wage employee. • Continuing employment is based on available funding and business need. Minimum Qualifications • Knowledge of office principles and practices • Working knowledge of word processing and spreadsheet software applications • Ability to interpret and follow established procedures and guidelines • Ability to communicate effectively with internal and external customers, verbally and in writing • Considerable skill in the operation of standard office equipment Additional Considerations • Experience in an office setting Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service's Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions. VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position. It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: ********************* If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment. As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply! Supplemental Questions: You may be required to respond to position-specific questions at the end of this application. This information will help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration. Contact Information Name: Hope Bates Phone: ************ Email: *************************** In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at ************. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
    $14.2-16 hourly 60d+ ago
  • Veterinary Receptionist/Assistant

    Concierge Elite

    Office assistant job in Louisa, VA

    ANIMAL MEDICAL CENTER OF LOUISA 4494 Davis Highway | Louisa, Virginia 23093 t: ************ | e: **************** Receptionist/Assistant Are you searching for an opportunity to join a well-established, friendly veterinary practice where you can truly feel part of the team? Do you enjoy helping people and their pets while keeping a busy office running smoothly? Are you someone who values a welcoming environment, good co-workers, and a role where your organizational skills and upbeat attitude make a real difference? Animal Medical Center of Louisa is seeking a Receptionist/Assistant to join our thriving practice! This position blends front desk client service responsibilities with hands-on support for our veterinary team. We are looking for someone who is compassionate, dependable, and ready to contribute to a positive and professional work culture. Responsibilities In this hybrid role, you'll be trusted to: Welcome clients and patients, check them in, and manage scheduling. Answer phones, respond to emails, and provide client education and support. Handle payments, invoices, and maintain accurate client records. Assist veterinarians and technicians during exams, treatments, and procedures. Help with patient restraint, cleaning, stocking, and preparing exam rooms. Be an active participant in creating a friendly, efficient, and client-focused environment. Qualifications We'd love to hear from you if you have: Prior customer service or receptionist experience (veterinary or medical preferred). Comfort working with animals and a genuine love for pets and their people. Strong communication and multitasking skills in a fast-paced setting. A positive, team-oriented attitude with a willingness to learn. Basic computer proficiency for scheduling and recordkeeping. Compensation & Benefits Hourly wage will be competitive and based on your qualifications, experience, and availability. Both full-time and part-time applicants will be considered. We value our team and provide a supportive work environment along with: Healthcare Stipend Holiday Bonus ACT Examination & Certification 100% Covered Paid Time Off Matching IRA Discounted pet care for your furry family members And more! Hours & Availability Animal Medical Center of Louisa is open during the following hours of operation: Monday: 7:30am 7:00pm Tuesday: 7:30am 5:00pm Wednesday: 7:30am 7:00pm Thursday: 7:30am 5:00pm Friday: 7:30am 5:00pm About Us Animal Medical Center of Louisa has proudly provided exceptional veterinary care to the community of Louisa, and surrounding areas since 1993. As a valued member of this team you will enjoy a fun, friendly practice culture with caring, supportive leadership. We are nicely equipped with new Heska in house lab equipment, new Cuattro digital x-ray, cold therapy laser, otic video endoscopy, dental equipment, tonometry and more! You'll find a wonderful quality of life here in our historically farming community between Charlottesville, Richmond and Fredericksburg. This location means you are near the beautiful Blue Ridge Mountains, ocean, lakes and D.C. city life along with multitudes of outdoor activities, beautiful countryside and historical areas, yet reasonable land prices, taxes, quite a few colleges and universities, good schools and a friendly small town community! How to Apply Positions on our team don't open very often! Don't miss your chance to join a great care team where you will have the opportunity to make a difference every day. If this sounds like your dream job, submit your resume through this ad TODAY for a chance to join us! If you are selected to participate in the interview process for this position we will notify you via the email address provided in the application process. Please be sure to monitor your junk mail folder to ensure you receive communication from us!
    $24k-34k yearly est. Easy Apply 60d+ ago
  • Front Desk Coordinator - Staunton

    The Joint Chiropractic 4.4company rating

    Office assistant job in Staunton, VA

    Front Desk Coordinator - Part Time A better way to deliver care starts here! The Joint Chiropractic is revolutionizing access to care by delivering high-quality, affordable chiropractic services in a convenient retail setting. As the largest operator, manager, and franchisor of chiropractic clinics in the U.S., The Joint delivers more than 12 million patient visits annually across nearly 1,000 locations. Recognized by Forbes, Fortune, and Franchise Times, we are leading a movement to make wellness care more accessible to all. Position Summary We are seeking a goal-oriented, proactive, and service-minded Wellness Coordinator to join our team. This customer-facing role plays a key part in patient experience, front office operations, and clinic growth. If you're passionate about health and wellness, love helping people, and thrive in a fast-paced retail healthcare setting, this is the opportunity for you. Key Responsibilities Greet and check in patients, providing a friendly and professional first impression Manage the flow of patients through the clinic in a timely, organized manner Present and sell wellness plans and membership packages confidently and accurately Support the clinic's sales goals by converting new and returning patients into members Answer phone calls and assist with appointment scheduling and patient inquiries Re-engage inactive members and maintain up-to-date patient records using POS software Assist with clinic marketing efforts and community outreach Maintain a clean, organized front desk and clinic environment Collaborate with team members and chiropractors to ensure a positive patient experience Qualifications High school diploma or equivalent required Minimum one year of customer service and sales experience preferred Strong phone, computer, and multitasking skills Energetic, motivated, and confident in a goal-driven environment Positive attitude with a team-oriented mindset Must be able to stand/sit for long periods and lift up to 50 pounds Office management or marketing experience is a plus Schedule This role requires availability Monday - Friday, 9:45-7:00 and Saturday, 9:45-4:00 with occasional travel to our location in Charlottesville Compensation and Benefits Starting pay: $17-20 per hour + Bonus Opportunities for career growth within The Joint network Why Join Us When you join The Joint, you're not just starting a new job-you're joining a movement. Our innovative model removes the barriers to care so that you can focus on what matters: helping patients feel better every day. You'll enjoy the stability of a full-time role, the freedom to grow your skills, and the support of a values-driven company where Trust, Respect, Accountability, Integrity, and Excellence shape every decision. Business Structure You are applying to work with a franchisee of The Joint Corp. If hired, the franchisee will be your only employer. Franchisees are independent business owners who set their own terms of employment, including wage and benefit programs, which may vary. Ready to Join the Movement? Apply today and start moving your career in the direction you want. For more information, visit ***************** or follow the brand on Facebook, Instagram, Twitter, YouTube and LinkedIn.
    $17-20 hourly Auto-Apply 60d+ ago
  • Furious Flower Office Assistant - FWS

    James Madison University 4.2company rating

    Office assistant job in Harrisonburg, VA

    Working Title: Furious Flower Office Assistant - FWS State Role Title: Institutional Employment/Federal Work Study Federal Work Study Position Status: Part-Time FLSA Status: Non-Exempt: Eligible for Overtime College/Division: College of Arts and Letters Department: 100515 - Furious Flower Poetry Conference Pay Rate: Hourly Specify Range or Amount: $12.77 Is this a JMU only position? N/A Is this a grant-funded position? No Is this a Conflict of Interest designated position? N/A Beginning Review Date: 12/08/2025 About JMU: Located in the heart of Virginia's beautiful Shenandoah Valley, the city of Harrisonburg is approximately 120 miles from Washington, D.C. and Richmond, VA. With a population of just over 53,000, Harrisonburg is one of the most diverse communities in the Commonwealth of Virginia. JMU is a selective, public institution with a growing national reputation for offering experiences that lead to an outstanding education and inclusive environment for students, faculty and staff. The student body includes approximately 20,000 undergraduate and 1,900 graduate students, with over 1,000 full-time instructional faculty. General Information: In support of Furious Flower Poetry Center's mission, academic programming, and archives, the Furious Flower Office Assistant will contribute to the operations and care of our Center at Cardinal House, 500 Cardinal Drive. This role will provide key assistance to our Office & Communications Coordinator in the management of Furious Flower's office space, events, inventory, gallery, and library housed at our facility. The Furious Flower Office Assistant will also contribute to special operations projects which enhance the efficiency, functionality, and prestige of Furious Flower Poetry Center. Duties and Responsibilities: * I understand it is my responsibility to accurately complete, sign, and submit timesheets to my supervisor each pay period. I also understand this is a condition of employment, and after two consecutive time periods (1 month) of not submitting timesheets, I could be terminated from my position. * Assist in tracking and replenishing of Furious Flower Poetry Center office and promotional inventory * Under the direction of the Office & Communications Coordinator, facilitate new organization and storage systems, office processes, and efficiencies * Aid in preparations for visiting poets and events such as Furious Flower's Reading Series, Workshops, and First Fridays at The Broadside Gallery by assisting in Center preparations and communications * Assist in preparing the Furious Flower Poetry Center for the office move to the new Carrier Library * Contribute to Furious Flower Poetry Center's atmosphere of teamwork, care, and innovation * Other operational and administrative tasks as assigned. Qualifications: * Previous relevant experience in an office or academic department environment required * High level of time and schedule management skills required * High level of organization and communication skills required * Computer skills with proficiency in Microsoft 365 applications (particularly Excel) and ability to learn new platforms and applications needed * Self-motivation with the ability to complete tasks independently and with minimal supervision necessary * A commitment to teamwork, respect, care, and responsibility is a must * Ability to work effectively with a diverse array of Staff, Faculty, Students, Community Members, and Visiting Poets required * Problem-solving with a demonstrable track record of providing solutions, suggesting improvements, and creative thinking strongly preferred * A personal interest or academic pursuit in creative writing, poetry, literature, organizational management, or nonprofit management is preferred but not required * Familiarity with Furious Flower Poetry Center events, workshops, and/or facility a plus! * Must be Federal Work Study eligible. Physical Requirements: * Ability to stand, sit, and bend for periods of time * Ability to perform repetitive tasks and movements * Ability to lift and move up to 15 lbs Accessibility Information: Furious Flower Poetry Center is located in Cardinal House at 500 Cardinal Drive, MSC3802. The building is two floors, with 3 steps up to the front door and a ramp with railing to the side door. A steep flight of stairs connects the top floor and bottom floor. Cardinal House has one universal shared restroom. There is a handicapped parking space located in lot C3, which is adjacent to the building. Additional Posting Information: Level II - Intermediate * Moderate difficulty * Alternate methods of resolution are available * Receives some instructions but may use independent judgment within limits * Supervisory responsibilities for limited activities * Responsible for a segment of the total operation activity * Relevant job-related knowledge required * Relevant job-related training * Prior experience necessary Conditions of Employment: Students must be degree-seeking students, enrolled on at least a half-time basis (6 credits for undergraduate and 5 credits for graduate). E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization. EEO Statement: James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status. We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality. Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: **************. Reasonable Accommodation: If you are a student with a disability and need assistance please contact the Office of Disability Services at ************** or disability-svcs@jmu.edu. You may also visit the Office of Disability Services, located in the Student Success Center, Suite 1202 and they will be happy to assist you.
    $12.8 hourly 4d ago
  • Office Assistant

    Robbins Staffing Solutions

    Office assistant job in Charlottesville, VA

    Temp Our client, a local contracting company, is seeking an Office Assistant. The individual will assist executives with daily administrative affairs including sorting mail, answering phones and taking messages. It will include extensive data entry which will require collecting and entering data in databases and maintaining accurate records of valuable company information. Other responsibilities will include scanning, ordering supplies and organizing meetings. The ideal candidate will have excellent organizational skills and an eye for detail. The is a temp to hire position that will start immediately. Excellent salary and benefits.
    $24k-34k yearly est. 11d ago
  • Office Services Specialist

    DHRM

    Office assistant job in Augusta Springs, VA

    Title: Office Services Specialist State Role Title: Admin and Office Spec II Hiring Range: $28,759- $36,359 Pay Band: Recruitment Type: Job Duties Utilizing established policies and procedures, provides program and office support to a work unit including general office and administrative support. Characteristic duties may include: routine office and administrative responsibilities, scheduling meetings, data entry, routine transactions, preparing correspondence, maintaining records, ordering supplies, and answering questions regarding program services offered. The incumbent typically serves as the first point of contact for a program or work unit and directs inquiries to the appropriate office, division, or resource, and explains established procedures and practices. May be responsible for maintaining timesheets and entering time/leave taken into timekeeping/payroll system for assigned program area. Minimum Qualifications Knowledge of office and administrative principles and practices • Working knowledge of word processing and spreadsheet software applications • Ability to interpret and follow established procedures and guidelines • Ability to communicate effectively with internal and external customers, verbally and in writing • Considerable skill in the operation of standard office equipment A. Performance Management (for employees who supervise others) • Serves in a managerial/supervisory capacity and conducts performance management activities for staff • Establishes and reviews work assignments and priorities, and resolves related issues, in conjunction with program management and Human Resource staff • Ensures relevant training and workplace safety for staff and conducts appropriate performance monitoring and appraisals B. Administrative Support • Performs routine office and administrative duties • Responds to inquiries and requests for information • May order supplies for office and maintain standard office supplies for assigned program or work unit • May coordinate and schedule meetings; record and transcribe meeting minutes • Prepares reports as requested C. Office Correspondence • Prepares routine correspondence • Communicates office updates and important dates to assigned program areas or work unit • May route incoming mail/receipts/documents to appropriate staff/work units D. Customer Service • Provides quality customer service • Responds to requests and questions regarding program services offered in a courteous, professional, and timely manner E. Records Maintenance • Assures files and forms are completed accurately • Audits records for completeness, accuracy and compliance with established records maintenance guidance and procedures • Develops and maintains office filing system • May assist with interpretation and/or translation if applicable Additional Considerations • Experience in an office setting Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. Contact Information Name: Angie.mueller Phone: ************ Email: ****************************** In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at ************. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
    $28.8k-36.4k yearly 23d ago
  • Front Desk Coordinator - Staunton, VA

    The Joint Chiropractic 4.4company rating

    Office assistant job in Staunton, VA

    Job Description Front Desk Coordinator - Part Time A better way to deliver care starts here! The Joint Chiropractic is revolutionizing access to care by delivering high-quality, affordable chiropractic services in a convenient retail setting. As the largest operator, manager, and franchisor of chiropractic clinics in the U.S., The Joint delivers more than 12 million patient visits annually across nearly 1,000 locations. Recognized by Forbes, Fortune, and Franchise Times, we are leading a movement to make wellness care more accessible to all. Position Summary We are seeking a goal-oriented, proactive, and service-minded Wellness Coordinator to join our team. This customer-facing role plays a key part in patient experience, front office operations, and clinic growth. If you're passionate about health and wellness, love helping people, and thrive in a fast-paced retail healthcare setting, this is the opportunity for you. Key Responsibilities Greet and check in patients, providing a friendly and professional first impression Manage the flow of patients through the clinic in a timely, organized manner Present and sell wellness plans and membership packages confidently and accurately Support the clinic's sales goals by converting new and returning patients into members Answer phone calls and assist with appointment scheduling and patient inquiries Re-engage inactive members and maintain up-to-date patient records using POS software Assist with clinic marketing efforts and community outreach Maintain a clean, organized front desk and clinic environment Collaborate with team members and chiropractors to ensure a positive patient experience Qualifications High school diploma or equivalent required Minimum one year of customer service and sales experience preferred Strong phone, computer, and multitasking skills Energetic, motivated, and confident in a goal-driven environment Positive attitude with a team-oriented mindset Must be able to stand/sit for long periods and lift up to 50 pounds Office management or marketing experience is a plus Schedule This role requires 3 days of availability between Monday - Saturday with Occasional Travel to Charlottesville Office. Compensation and Benefits Starting pay: $17 - $19 per hour + Bonus PTO Opportunities for career growth within The Joint network Why Join Us When you join The Joint, you're not just starting a new job-you're joining a movement. Our innovative model removes the barriers to care so that you can focus on what matters: helping patients feel better every day. You'll enjoy the stability of a full-time role, the freedom to grow your skills, and the support of a values-driven company where Trust, Respect, Accountability, Integrity, and Excellence shape every decision. Business Structure You are applying to work with a franchisee of The Joint Corp. If hired, the franchisee will be your only employer. Franchisees are independent business owners who set their own terms of employment, including wage and benefit programs, which may vary. Ready to Join the Movement? Apply today and start moving your career in the direction you want. For more information, visit ***************** or follow the brand on Facebook, Instagram, Twitter, YouTube and LinkedIn. Powered by JazzHR 1XjvhbqHpt
    $17-19 hourly 6d ago
  • JMU Athletics Ticket Office Student Assistant - IE

    James Madison University 4.2company rating

    Office assistant job in Harrisonburg, VA

    Working Title: JMU Athletics Ticket Office Student Assistant - IE State Role Title: Institutional Employment / Federal Work Study Institutional Employment Position Status: Part-Time FLSA Status: Non-Exempt: Eligible for Overtime College/Division: Intercollegiate Athletics Department: 300056 - Ticket Office Pay Rate: Hourly Specify Range or Amount: $12.41 Is this a JMU only position? N/A Is this a grant-funded position? No Is this a Conflict of Interest designated position? N/A Beginning Review Date: 11/24/2025 About JMU: Located in the heart of Virginia's beautiful Shenandoah Valley, the city of Harrisonburg is approximately 120 miles from Washington, D.C. and Richmond, VA. With a population of just over 53,000, Harrisonburg is one of the most diverse communities in the Commonwealth of Virginia. JMU is a selective, public institution with a growing national reputation for offering experiences that lead to an outstanding education and inclusive environment for students, faculty and staff. The student body includes approximately 20,000 undergraduate and 1,900 graduate students, with over 1,000 full-time instructional faculty. General Information: The JMU Athletics Ticket Office is seeking motivated and reliable student assistants to join our team. As a student assistant, you will play a crucial role in delivering exceptional customer service to patrons in person, over the phone, and via email. Responsibilities include processing ticket sales for both phone and in-person transactions, assisting with game day event operations, and performing end-of-day balancing and reconciliation of cash drawers. You will also stay informed on all policies, events, and schedules to ensure efficient and accurate service. Additional duties include supporting crowd control, ticket sellers, and general operations, as well as facilitating pass gate operations for various admissions and complimentary passes. This position requires availability to work during ticketed events, including most home football games, and the ability to perform tasks quickly and accurately. Duties and Responsibilities: Provide excellent customer service to patrons in person, on the phone, and via email. Process phone and window sales as well as game day event sales. End-of-day balancing of cash drawer, settlement, and reconciliation as they apply. Perform tasks in an efficient and timely manner. Stay informed and up-to-date on all policies, games, and events. Facilitate pass gate operations, including player pass, complimentary admission, visiting team, will-call, etc., as they apply. Assist with crowd control, ticket seller support, and general operation as needed. Must be available to work ticketed events (including most home football games), as needed. Other duties as assigned. Qualifications: Be a current, enrolled student at James Madison University . Candidates must be highly motivated, energetic, and be able to manage a work schedule that includes night and weekend work. Must possess strong customer service skills . Prior cash handling and credit card handling experience is a plus. Adherence to all applicable NCAA, conference, and institutional rules and regulations is required. Additional Posting Information: Conditions of Employment: Students must be degree-seeking students, enrolled on at least a half-time basis (6 credits for undergraduate and 5 credits for graduate). E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization. EEO Statement: James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status. We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality. Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: **************. Reasonable Accommodation: If you are a student with a disability and need assistance please contact the Office of Disability Services at ************** or disability-svcs@jmu.edu. You may also visit the Office of Disability Services, located in the Student Success Center, Suite 1202 and they will be happy to assist you.
    $12.4 hourly 4d ago
  • Front Desk Coordinator - Staunton, VA

    The Joint 4.4company rating

    Office assistant job in Staunton, VA

    Front Desk Coordinator - Part Time A better way to deliver care starts here! The Joint Chiropractic is revolutionizing access to care by delivering high-quality, affordable chiropractic services in a convenient retail setting. As the largest operator, manager, and franchisor of chiropractic clinics in the U.S., The Joint delivers more than 12 million patient visits annually across nearly 1,000 locations. Recognized by Forbes, Fortune, and Franchise Times, we are leading a movement to make wellness care more accessible to all. Position Summary We are seeking a goal-oriented, proactive, and service-minded Wellness Coordinator to join our team. This customer-facing role plays a key part in patient experience, front office operations, and clinic growth. If you're passionate about health and wellness, love helping people, and thrive in a fast-paced retail healthcare setting, this is the opportunity for you. Key Responsibilities * Greet and check in patients, providing a friendly and professional first impression * Manage the flow of patients through the clinic in a timely, organized manner * Present and sell wellness plans and membership packages confidently and accurately * Support the clinic's sales goals by converting new and returning patients into members * Answer phone calls and assist with appointment scheduling and patient inquiries * Re-engage inactive members and maintain up-to-date patient records using POS software * Assist with clinic marketing efforts and community outreach * Maintain a clean, organized front desk and clinic environment * Collaborate with team members and chiropractors to ensure a positive patient experience Qualifications * High school diploma or equivalent required * Minimum one year of customer service and sales experience preferred * Strong phone, computer, and multitasking skills * Energetic, motivated, and confident in a goal-driven environment * Positive attitude with a team-oriented mindset * Must be able to stand/sit for long periods and lift up to 50 pounds * Office management or marketing experience is a plus Schedule This role requires 3 days of availability between Monday - Saturday with Occasional Travel to Charlottesville Office. Compensation and Benefits * Starting pay: $17 - $19 per hour + Bonus * PTO * Opportunities for career growth within The Joint network Why Join Us When you join The Joint, you're not just starting a new job-you're joining a movement. Our innovative model removes the barriers to care so that you can focus on what matters: helping patients feel better every day. You'll enjoy the stability of a full-time role, the freedom to grow your skills, and the support of a values-driven company where Trust, Respect, Accountability, Integrity, and Excellence shape every decision. Business Structure You are applying to work with a franchisee of The Joint Corp. If hired, the franchisee will be your only employer. Franchisees are independent business owners who set their own terms of employment, including wage and benefit programs, which may vary. Ready to Join the Movement? Apply today and start moving your career in the direction you want. For more information, visit ***************** or follow the brand on Facebook, Instagram, Twitter, YouTube and LinkedIn.
    $17-19 hourly 5d ago

Learn more about office assistant jobs

How much does an office assistant earn in Charlottesville, VA?

The average office assistant in Charlottesville, VA earns between $21,000 and $40,000 annually. This compares to the national average office assistant range of $24,000 to $41,000.

Average office assistant salary in Charlottesville, VA

$29,000

What are the biggest employers of Office Assistants in Charlottesville, VA?

The biggest employers of Office Assistants in Charlottesville, VA are:
  1. Robbins Staffing Solutions
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