Office assistant jobs in Olean, NY

We are looking for a competent Office Clerk to perform various administrative and clerical tasks to support our offices. You will undertake a variety of activities in the office ranging from filing and answering the phone to basic bookkeeping. An effective office clerk can work diligently to help maintain smooth office operations. You must be reliable and hardworking with great communication skills. The ideal candidate will also be familiar with office equipment and procedures. Key Responsibilities: Data Entry: Accurate and timely entry of data into various computer systems. Filing and Documentation: Organize and maintain physical and electronic filing systems for documents and records. Communication: Assist in handling incoming calls, emails, and inquiries from both internal and external parties. Customer Service: Provide support to customers by answering queries and directing them to the appropriate personnel. Administrative Support: Assist in various administrative tasks such as photocopying, scanning, and document preparation. Record Keeping: Maintain accurate and up-to-date records of transactions, contracts, and other relevant information. Collaboration: Work closely with other team members to ensure seamless communication and cooperation within the office. Key Competencies Experience: Minimum of 2 years in an administrative role or relevant roles, preferably in an office environment. Technical Skills: Proficiency in accounting software (e.g., QuickBooks, SAP, or similar), Microsoft Excel, and other relevant financial tools. Attention to Detail: Strong analytical and problem-solving skills with a keen eye for data entry and reconciliation accuracy. Communication: Excellent interpersonal and communication skills to interact effectively with vendors, internal stakeholders, and team members. Organization: Ability to manage multiple priorities, meet deadlines, and maintain meticulous records in a fast-paced environment. Adaptability: Flexibility to adapt to changing priorities and business needs within the accounts payable function. Benefits Compensation: Competitive salary based on experience. Health Benefits: Health insurance and other benefits may be offered, depending on location and company policy. Career Growth: Weitsman Recycling values employee development and offers opportunities for career advancement. We provide access to training programs, mentorship, and potential pathways for career growth within the company. Professional Development: Access to resources and support for enhancing skills and knowledge related to the recycling industry. Work Environment: Positive work culture emphasizing safety, teamwork, and a commitment to environmental sustainability. Pay rate: $17.00

Job Description Compliance Clerk As a Compliance Clerk at High Point Federal Credit Union, you will play a vital role in ensuring that our credit union operates within the boundaries of applicable laws, regulations, and internal policies. This position is an excellent opportunity for someone with a keen eye for detail. Journeys start here. Your purpose: Assist with preparing for audits, reviewing third party vendor contracts, and reporting requirements. Participates in all aspects of investigation of fraud or abuse on member data and accounts. Ensures that all actions are thoroughly documented. Ensure requests and questions are courteously and professionally resolved. Accurately perform activities to support the Compliance Department. We are looking for: Attention to detail. Proficient in record-keeping and document management. Associate's or equivalent with experience/education preferred. Benefits: Retirement: Preparing for your future - Eligible after 1 year of employment Safe harbor contribution of 3% to your retirement plan regardless of plan participation Discretionary Employer Match up to 6% of deferral Discretionary profit-sharing contribution Insurance: Taking care of you & your family Employer pays 67-97% of Medical and 75% toward Dental Insurance Employer Paid Life Insurance Employer Paid Long Term Disability Insurance Time Off: Encouraging a work-life balance 40 hours sick time accrued 40 hours personal time 11 Paid Holidays Generous Paid Time Off. The longer you stay, the more you earn! Schedule / Location: 38 hrs. per week, Monday through Friday, Core hours are between 8:30am-5:30pm. This position is located in Olean, NY. The expected pay range for this position is $16.00-$18.50/ hour. Actual pay is dependent upon a candidate's experience, education, and skill level. Visit ******************** to learn more. High Point Credit Union is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Receive and follow schedule/instructions from your supervisor and as outlined in our established policies and procedures. Assist in organizing, planning and directing the administrative activities in accordance with established policies and procedures. Maintain minutes of meetings. File as necessary. Serves as a key representative of the community and makes an active contribution towards community relations, public regard and overall awareness of the community Supports the Administrator, DON & Business Office Manager in administration tasks. Performs clerical, accounting functions such as cash receipts and ancillary data. May assist with HR and payroll duties. Develop and maintain a good working rapport with inter department personnel, as well as other departments within the facility. Assist in recording all incidents/accidents. File in accordance with established policies and procedures. Assist in administrative studies and projects as assigned or that may become necessary. Ensure that administrative personnel follow established ergonomics policies and procedures governing lifting techniques, repetitive tasks, and the use of safety equipment and supplies to prevent work related injuries and illnesses. Ensure that an adequate supply of office supplies and equipment are on hand to meet the day to day operational needs of the facility. Agree not to disclose resident's protected health information and promptly report suspected or known violations of such disclosure to the Administrator. Maintain the confidentiality of all resident care information including protected health information. Report known or suspected incidents of unauthorized disclosure of such information. Supervisory Requirements This position has no supervisor responsibilities Qualification Education and/or Experience Must possess, as a minimum, a high school diploma or GED. Language Skills Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from managers and employees. Mathematical Skills Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations. Reasoning Ability Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Certificates, Licenses, Registrations To perform this job successfully, an individual must have knowledge in clerical functions and computer literacy. Proficiency in Excel is preferred Must be able to type a minimum of 40 words per minute and use a 10 key calculator. Must have knowledge of office machines and equipment. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or move up to 25 pounds. Prolonged use of a desk top or laptop computer. While performing the duties of this job, the employee is regularly required to sit, stand; walk and talk, read or hear. Frequent use of all office related equipment to include; copier/scanner/fax, telephone, and calculator. May be necessary to assist in the evacuation of residents during emergency situations. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually low to moderate. Additional Information Note: Nothing in this job specification restricts management's right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.

We are seeking a friendly, organized, and detail-oriented receptionist to be the first point of contact for our Company. The ideal candidate will provide excellent customer service, manage front desk operations, and support administrative tasks to ensure a smooth and welcoming environment for visitors and employees alike. Learn more at ******************** Primary Functions: Greet and welcome guests in a professional and courteous manner. Answer, screen, and forward incoming phone calls to the appropriate departments. Manage and maintain the reception area, ensuring it is tidy and presentable. Handle incoming and outgoing mail, packages, and deliveries. Schedule and coordinate appointments, meetings, and conference room bookings. Assist with general administrative support such as data entry, filing, and document preparation. Maintain office supplies inventory and place orders as needed. Provide information to clients and visitors regarding company policies, services, or contacts. Support HR or administrative departments with onboarding and other clerical duties as required. Primary Competencies: Professional written and verbal communication skills for interacting with customers and internal departments. Attention to detail to ensure payments, credits, and adjustments are posted correctly. Proficiency in Microsoft Excel for managing customer accounts, generating reports, and analyzing AR-related data. Proficiency in MS Office and ERP systems to handle invoices, payments, customer data, and generating financial reports. Time management skills to manage a high volume of daily tasks, including ACH deposits, check posting, and AR inbox management. Problem-solving skills to address discrepancies, customer issues, and payment-related challenges promptly. Organizational skills to track multiple customer transactions and communications efficiently. Qualifications: High school diploma or equivalent (Associate's degree preferred). Proven work experience as a Receptionist, Front Office Representative, or similar role. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent verbal and written communication skills. Strong organizational and multitasking abilities. Professional attitude and appearance. Ability to handle sensitive information with discretion. Willingness to learn and adapt to changes in processes and policies and proactively ask for clarification when needed. Physical demands of the role include: Extended periods of sitting and working with computer equipment. Occasional lifting of up to 10 lbs. Culture: Foster a collaborative and positive work environment, ensuring clear and respectful communication across all levels of the organization Actively drive change by encouraging and implementing cross-functional improvements that enhance operational efficiency and product quality Respectfully listen to concerns and ideas brought to your attention Respect confidentiality Embody our values of Integrity, Trust, Creativity and Courage, Teamwork, and Excellence Working Conditions: Fast-paced manufacturing environment. Requires standing, walking, and lifting for extended periods. May involve exposure to noise and varying temperatures. Occasional lifting up to 50 lbs. Attendance Requirements: Regular and consistent attendance is mandatory to ensure smooth operations. Accommodations: Essential functions of this position may include but are not limited to lifting, reaching, bending, stooping, twisting, kneeling, crouching, carrying objects, ascending/descending stairs and commuting to work location. Payrange: $18/hr - $20/hr Sign on Bonus of $500!

UPMC Cole Memorial Medical Group is currently hiring a casual (per diem) Office Assistant I to join our Outpatient team. Are you looking to gain experience in the medical field? This is a busy group with great providers and awesome staff! This is a dayshift position, 8 hour shifts between the hours of 7:30-6:30, 1-5 days a week! Apply today and join our team providing Life Changing Medicine to local communities throughout the region! Purpose: Responsible for making and scheduling patient appointments in an efficient and timely manner. Assists customers in person and on the phone, providing information, and communicating with various departments. Obtains and enters complete demographic and insurance information. Responsibilities: * Verify necessary information and records in the medical record and computerized scheduling system. * Schedule, coordinate, and reschedule patient's appointments. Relay necessary messages to staff and providers. * Greet and register patients in a polite, prompt, helpful manner. Provide any necessary instructions/directions. Inform appropriate department/person of person's arrival performing appropriate check-in and check-out functions. * Maintain clean, orderly waiting area including beverage area and reading materials. * Prepare patient charts for upcoming appointments. * Answer telephone, screen calls, takes messages, and provides information. * Maintain and update current information on physician's schedules ensuring that patients are scheduled properly, and appointments are confirmed. * Complete necessary paperwork such as encounter forms and referrals. Use computer system to generate information necessary for billing. * Answer questions regarding patient appointments and testing. * Complies with all UPMC Health System policies and procedures. Maintain strict confidentiality related to medical records and other data. * Utilize appropriate modules of the automated financial management system for scheduling, information verification, entering charges, co-payment collection/reconciliation and other tasks. * High school diploma or GED is required. * 1 year work experience, preferably in a medical office setting. * Knowledge of medical terminology preferred. * Word processing and computer experience preferred. Licensure, Certifications, and Clearances: * Act 31 Child Abuse Reporting with renewal * Act 33 with renewal * Act 34 with renewal * Act 73 FBI Clearance with renewal UPMC is an Equal Opportunity Employer/Disability/Veteran

UBMD Orthopaedics & Sports Medicine is looking to hire a Full Time Physical Therapist Receptionist. This is a Physical Therapist Receptionist/Front Desk position. The schedule is Monday through Friday covering hours of operation between 7am and 6pm. We are looking for candidates with Full time availability. The position is primarily administrative, dedication to customer service is highly desired. Candidates who are team players with a strong, reliable attitude and work ethic are encouraged to apply. Other duties include, but are not limited to: Job Duties Medent/Epic experience Physical Therapy Reception Experience Ability to occasionally travel between sites Flexible hours based on the need of the business. Normal hours of operation are 7AM-6PM with varying schedules to cover. Insurance verifications Patient check in/check out Ensures patient has signed any required documents including HIPAA and Financial Policies. Verifies Patient demographic information is complete and correct including address, phone number, email, pharmacy, referring Doctor and PCP information and ensures required "Meaningful Use" fields are complete. Reviews all patient forms for accuracy and completion according to office policies prior to accepting. Demographic & medical history forms to be updated with change or annually. Reviewing and sending Triages Basic clerical - scanning, copying, faxing Excellent verbal and written communication skills Qualifications High School Diploma or equivalent required. Healthcare experience preferred but not required. Excellent communication and customer service skills required. Must be able to multi-task and desire to work in a fast-paced, team-oriented environment. Job Type: Full-time Pay: $18.00 - $20.00 per hour. Benefits: Bereavement leave Dental insurance Dependent health insurance coverage Employee assistance program Family leave Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Opportunities for advancement Paid jury duty Paid sick time Paid time off Parental leave Retirement plan Vision insurance Healthcare setting: Private practice Medical specialties: Orthopedics Sports Medicine Schedule: Day shift Evening shift Monday to Friday No weekends Experience: Medical Reception: 1 year (Preferred) Customer Service: 1 year (Preferred) Work Location: In person

Full-time Description We are looking for great people to join our team! There may be immediate openings in many areas for qualified candidates. We have both first and second shift. Please review our current job openings on Indeed.com or at weberknapp.com. If you do not see a position that interests you and still want to submit an application, you can do so on this posting. Positions may include: Machine Operators CNC Machinists Inspectors Press Operators Press Brake Operators Laser Operators Welders Assemblers Plating Finishers Electrical Technician Maintenance Technician Chemical Maintenance Tech IT Network Admin Assistant Engineering Technician Manufacturing Engineer Design Engineer Accounting Purchasing

At SCA Health, we believe health care is about people - the patients we serve, the physicians we support and the teammates who push us forward. Behind every successful facility, procedure or innovation is a team of 15,000+ professionals working together, learning from each other and living out the mission, vision and values that define our organization. As part of Optum, SCA Health is redefining specialty care by developing more accessible, patient-centered practice solutions for a network of more than 370 ambulatory surgical centers, over 400 specialty physician practice clinics and numerous labs and surgical hospitals. Our work spans a broad spectrum of services, all designed to support physicians, health systems and employers in delivering efficient, value-based care to patients without compromising quality or autonomy. What sets SCA Health apart isn't just what we do, it's how we do it. Each decision we make is rooted in seven core values: * Clinical quality * Integrity * Service excellence * Teamwork * Accountability * Continuous improvement * Inclusion Our values aren't empty words - they inform our attitudes, actions and culture. At SCA Health, your work directly impacts patients, physicians and communities. Here, you'll find opportunities to build your career alongside a team that values your expertise, invests in your success, and shares a common mission to care for patients, serve physicians and improve health care in America. At SCA Health, we offer a comprehensive benefits package to support your health, well-being, and financial future. Our offerings include medical, dental, and vision coverage, 401k plan with company match, paid time off, life and disability insurance, and more. Please visit, *********************************** to learn more about our benefits. Your ideas should inspire change. If you join our team, they will. Responsibilities * Oversees on-site business office personnel in the areas of insurance verification, compliance, scheduling of surgical procedures, and transcription of operative procedures in accordance with facility policies, procedures, philosophy, and objectives. * Coordinates billing/coding/implant logs and pathology reports with coder and biller. * Monitors on-site business office timesheets for payroll reporting. Troubleshoots computer issues and security. * Coordinates activities with other departments and participates maintaining qualified personnel. * Responsible for environmental control of area. Promotes a favorable image of the facility to physicians, patients, insurance companies, and the general public. * Ensures the protection of patient privacy * Contributes to the progress and development of the organization's adopted compliance program * Oversees scheduling tasks to maintain efficient patient flow * Works closely with clinical supervisor to ensure appropriate time allowances and special-equipment requests are communicated in a timely manner * Monitors physician block time and makes recommendations for effective utilization to BOM/Administrator * Oversees scheduling for compliance with facility policies and procedures * Serves as a positive liaison with physicians and their office personnel * Backups scheduling as needed in POL absence * Responsible for oversight of medical record maintenance to ensure timely dispensation of completed charts, accuracy, completeness, and compliance with federal and state rules and regulations Qualifications * High school diploma or GED certificate * Two years of medical facility or medical business office experience * Supervisory experience, ASC, and strong accounting background in a medically related environment preferred USD $19.86/Hr. USD $35.34/Hr. * High school diploma or GED certificate * Two years of medical facility or medical business office experience * Supervisory experience, ASC, and strong accounting background in a medically related environment preferred * Oversees on-site business office personnel in the areas of insurance verification, compliance, scheduling of surgical procedures, and transcription of operative procedures in accordance with facility policies, procedures, philosophy, and objectives. * Coordinates billing/coding/implant logs and pathology reports with coder and biller. * Monitors on-site business office timesheets for payroll reporting. Troubleshoots computer issues and security. * Coordinates activities with other departments and participates maintaining qualified personnel. * Responsible for environmental control of area. Promotes a favorable image of the facility to physicians, patients, insurance companies, and the general public. * Ensures the protection of patient privacy * Contributes to the progress and development of the organization's adopted compliance program * Oversees scheduling tasks to maintain efficient patient flow * Works closely with clinical supervisor to ensure appropriate time allowances and special-equipment requests are communicated in a timely manner * Monitors physician block time and makes recommendations for effective utilization to BOM/Administrator * Oversees scheduling for compliance with facility policies and procedures * Serves as a positive liaison with physicians and their office personnel * Backups scheduling as needed in POL absence * Responsible for oversight of medical record maintenance to ensure timely dispensation of completed charts, accuracy, completeness, and compliance with federal and state rules and regulations

Job Description Office Assistant - Sales Department Sales Support / Administrative Coordinator / Internet Research Assistant Looking to get your foot in the door with a fast-growing company? This is a perfect opportunity for someone who loves organization, thrives in a support role, and enjoys researching online to uncover information that helps a team succeed. Our sales department is looking for a detail-oriented Office Assistant who will keep things running smoothly behind the scenes-so our sales reps can stay focused on the big picture. Why You Should Apply to this Sales Support Admin Role Be part of a team shaping the future of accessible transportation Variety in your day: scheduling, tracking, follow-ups, and internet research Learn the business side of commercial manufacturing-no experience needed Supportive, people-first culture in a close-knit office environment Competitive salary and full benefits package What You'll Be Doing as Office Assistant Managing schedules, documentation, and appointment setting for the sales team Tracking customer orders and delivery timelines with precision Conducting online research to support sales leads and market insights Coordinating follow-ups, organizing files, and keeping systems updated Pitching in on special projects to help the department run efficiently About You Be able to do the job as described Comfortable with internet research and summarizing findings Skilled at keeping multiple tasks on track without missing details Naturally helpful and proactive in a team environment Great written and verbal communicator who thrives in a support role How to Apply No need to send a resume- just send a quick note telling us why this sounds like a fit for you. Or, apply here if you have a resume ready. This position requires a background check.

Join The Team at UPMC Chautauqua - Full-Time Office Assistant I (Radiology, MRI Suite) Are you looking to take the next step in your career with a respected healthcare leader that values your contributions and invests in your future? UPMC Chautauqua is currently seeking a dedicated and detail-oriented Office Assistant I to join the Radiology team in the MRI suite. In this full-time role, you'll play a vital part in supporting patient care by scheduling appointments, assisting patients and families both in person and over the phone, and ensuring accurate demographic and insurance information is collected and entered. Your organizational skills and customer service focus will help maintain a smooth and welcoming experience for everyone who walks through our doors. This position offers a steady schedule: Monday-Thursday from 12:00 PM to 8:30 PM, Friday from 9:00 AM to 5:30 PM, with rotating weekends from 7:00 AM to 3:30 PM. Responsibilities: Verify necessary information and records in the medical record and computerized scheduling system. Schedule, coordinate, and reschedule patients' appointments and relay necessary messages to staff and providers. Greet and register patients in a polite, prompt, helpful manner, provide any necessary instructions or directions, and inform appropriate department and/or person of person's arrival performing appropriate check-in and check-out functions. Maintain clean, orderly waiting area including beverage area and reading materials. Prepare patient charts for upcoming appointments. Answer telephone, screen calls, take messages, and provide information. Maintain and update current information on physicians' schedules ensuring that patients are scheduled properly and appointments are confirmed. Complete necessary paperwork such as encounter forms and referrals and use computer system to generate information necessary for billing. Answer questions regarding patient appointments and testing. Comply with all UPMC Health System policies and procedures and maintain strict confidentiality related to medical records and other data. Utilize appropriate modules of the automated financial management system for scheduling, information verification, entering charges, co-payment collection/reconciliation, and other tasks. Qualifications:Required: High school diploma or GED. One (1) year of work experience, preferably in a medical office setting. Preferred: Knowledge of medical terminology. Word processing and computer experience. Licensure, Certifications, and Clearances: NYS Staff Exclusion List (NYSEL) NYS Statewide Central Register of Child Abuse (NYSCR)

The Life Enrichment Assistant assists the Life Enrichment Manager in planning, organizing, and conducting meaningful activities and recreational programs for residents in a skilled nursing facility. This role focuses on improving residents' physical, mental, and social well-being, encouraging participation, and fostering a positive community environment. Responsibilities Activity Implementation Assist in organizing and leading a variety of recreational, social, and therapeutic activities, including arts and crafts, games, music, exercise, and special events. Adapt activities based on residents' abilities and interests to maximize engagement and enjoyment. Encourage and support residents' participation in activities, adapting to individual needs. Resident Engagement Interact positively and respectfully with residents, fostering an atmosphere of warmth and acceptance. Observe and respond to residents' emotional, physical, and social needs during activities. Assist residents with mobility, as needed, for participation in activities. Documentation and Reporting Maintain accurate records of residents' attendance, participation levels, and preferences. Report any changes in residents' condition or behavior to the nursing and activities staff. Gather feedback from residents and staff on activity programs to help with continuous improvement. Safety and Compliance Ensure a safe and organized environment for all activities, adhering to facility policies and safety regulations. Assist with the setup and cleanup of activity spaces, equipment, and materials. Collaboration Work closely with the Activities Director, nursing staff, and other departments to coordinate activity schedules and meet residents' needs. Assist with planning special events, outings, and holiday celebrations in collaboration with other team members. Qualifications Education: Minimum completion of 10 th grade. High school diploma or equivalent preferred. Experience: Previous experience in a similar role or with older adult populations helpful. Skills: Strong interpersonal and communication skills; creativity in activity planning; ability to motivate and engage residents; patience and empathy. Physical Requirements: Ability to lift up to 50lbs, assist with resident mobility, and stand/walk for extended periods. Additional Requirements Flexibility to work evenings, weekends, and holidays as needed. Basic understanding of safety protocols in a healthcare setting. A genuine interest in working with elderly and disabled populations. I HAVE READ THE ABOVE JOB DESCRIPTION AND FULY UNDERSTAND THE REQUIREMENTS SET FORTH THEREIN. I HEREBY ACCEPT THE POSITION OF ACTIVITIES AIDE AND AGREE TO ABIDE BY THE REQUIREMENTS SET FORTH AND WILL PERFORM ALL DUTIES AND RESPONSIBILITIES TO THE BEST OF MY ABILITY. _____________________________ ______________________________________ Date Employee Signature

Perks: * Online Mobile Courses * Flexible Scheduling * Paid Training for Career Advancement * Opportunity to Help People in Times of Need * Aggressive Competitive Wages * 401K With Company Match * Paid Time Off Company and Culture: PuroClean, a leader in emergency property restoration services, helps families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a 'servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other. Job Position Description: With a 'One Team' mentality, perform all office administrative tasks related to customer calls, job management and tracking, scheduling of jobs, and customer satisfaction activities. Perform basic accounting duties relating to accounts receivable, accounts payable, payroll, and banking. Perform general office duties, such as drafting correspondence, filing, and creating reports. All administrative work is processed and documented accurately and timely. Customers, Centers of Influence, Production Team, Marketing Reps/Estimators, and the Office Manager/Owner are communicated to in a timely and accurate manner. Customer satisfaction is maintained at a high level. Processing of accounts payable and receivables are current. All files and reports are maintained and provided as required. All administrative tasks are completed assigned. A PuroClean administrative assistant takes pride in going above and beyond customer expectations in their times of need by providing a world class level of service which sets up apart from our competitors in the industry. Responsibilities: * Address and manage customer needs and concerns, notify management and ownership as needed * Answering calls, providing customer service and documenting messages * Preparing and maintaining job documentation to brand standards * Management of compliance documentation, business resume and national account programs * Weekly collection of accounts receivable and reporting to management * Maintaining inventory of office supplies, cleaning products and all office related materials * IT support, facilitating weekly computer backups, software upgrades and organization * Supporting marketing efforts and continuing to grow personally and professionally in the business Qualifications: * Ability to communicate clearly and effectively with a genuine interest in people. Representing the brand with honesty, integrity, and professionalism * Aptitude with handling customers, showing patience, empathy, and clarity of 'message' * Skilled with organization, record keeping and close attention to detail * Respect for safety and brand identity guidelines. Ability to present yourself professionally * Talent in identifying and maximizing opportunities to build relationships with teammates, clients, and customers to create win-win situations and support the business.

The Administrative Assistant provides administrative and operational support to the Administrative Manager/Coordinator to the Dean of the School of Art & Design and the Performing Arts Division. This position plays a vital role in supporting daily operations, event logistics, faculty and student services, and summer program coordination. The successful candidate will be detail-oriented, collaborative, and proactive in ensuring that administrative and programmatic functions are executed smoothly and efficiently. This position requires flexible hours due to some evening and weekend events. This position/title is covered by the CSEA, Local 749 union contract. The successful candidate will be a member of the CSEA, Local 749 bargaining unit. Rate: $16.72-$17.68; 35 hours per week, Union Grade 7 Essential Functions: This position has supervisory authority over work-study students. * Assists with scheduling, calendar management, and internal communications for the Administrative Manager/Coordinator and Dean's Office * Maintain organized filing systems (digital and physical), records, and databases * Monitor and track supply inventories and execute procurement processes using Unimarket and completing credit card reconciliation * Logistical support for Special Events and Programs * Provide front-line support and reception for the School of Art & Design administrative offices Faculty & Staff Support: * Support the onboarding and orientation process for new faculty, adjuncts, and staff, Randal Chair, Summer Resident Artists, Visiting Artists, including key requests, setup of offices, Cohen Apartments, and materials preparation * Assists in communicating with faculty to provide documents on behalf of the Administrative Manager/Coordinator related to faculty promotion, tenure, sabbaticals, and committee assignments * Help coordinate internal faculty communications and collection of information Summer Arts Programming: * Assist with registration, communications, and logistics related to summer workshops & residencies * Responsible for assisting with registration, communications, housing, transportation, supplies, and other logistical details in collaboration with university partners Event Support: * Provide logistical and administrative support for arts-related events * Help manage event space bookings, room setups, AV needs, signage, and materials preparation * Coordinate travel and hospitality arrangements for guest speakers and visiting artists * Serve as a point of contact for event vendors and internal partners as needed * Must have a valid drivers license for transporting materials to and from events Collaborative & Operational Duties: * Work closely with the Administrative Manager/Coordinator to the Dean and other staff across the School and Division to support shared projects and ensure smooth office operations * Serve as backup support for the Administrative Manager/Coordinator during absences or peak times * Maintain a welcoming, inclusive, and professional environment for all visitors and constituents * Assist with supervising and mentoring student workers, interns, or work-study assistants as needed Other Duties & Responsibilities: * Supports and assists in creating intersections for faculty, staff and students that will assist in transforming people's lives * Supports and assists in creating an evolving culture of mentoring and rich engagement opportunities for faculty, staff, and students * Assist/Support the Special Events Coordinator with summer activities such as summer school and workshops * Maintains a commitment to diversity, equity and inclusion and a high degree of cultural competence and respect for a wide range of identities and experiences, therefore welcoming and supporting all faculty, staff and students and expanding access to the AU experience * Maintains a safe working environment within and around their facilities and associated equipment and supplies including, but not limited to, obtaining Safety Data Sheet (SDS) information pertaining to any hazards associated with their work environment * Participates in all required assigned training, including safety training and will comply with safety rules, regulations, and protocols * Effective written and oral communication skills * Contributes to the overall success of the University by performing other duties as assigned Qualifications-Education & Experience, Knowledge, Skills & Abilities: * Associate's degree required; Bachelor's degree preferred * 2+ years of administrative support experience, preferably in an academic or arts environment * Experience supporting events, managing calendars, and handling confidential information * Events planning skills * Research skills * Enthusiasm for working with a diverse faculty and student body * Skill and enthusiasm for working in a fast-paced environment About Alfred University: Lighting the way for students since 1836. "We've always been a place for makers, especially those who make the future. Our commitment to independent thinking, creativity, academic rigor and community have made us a unique kind of leader since 1836." Alfred University (AU) was founded on principles of social justice in 1836 by liberal, independent thinkers who placed high value on education for all citizens. The University has retained and built upon the strong values of its founders, developing as an institution of national and international renown that is responsive to the needs of contemporary society while remaining consistent with the spirit of its origins. Alfred University is the second oldest coeducational college in the United States as well as one of the earliest nineteenth century colleges to have enrolled African American and Native American students. It has a long-standing history of educating socially conscious students who make a difference in their professions and their communities. Over the course of the twentieth century, Alfred University evolved into a complex institution offering a full range of programs in the liberal arts and sciences, art and design, engineering, business, education, counseling, and school psychology to its nearly 2,000 undergraduate and graduate students that live, learn, and play on a 232-acre campus located in an idyllic, creative valley in Western New York. To learn more, visit alfred.edu. Alfred University actively subscribes to a policy of equal employment opportunity, and will not discriminate against any employee, student or applicant because of race, age, sex, color, sexual orientation, gender identification or expression, physical or mental disability, religion, ancestry or national origin, marital status, genetic information, military or veteran status, domestic violence victim status, criminal conviction status, political affiliation or any other characteristic protected by applicable law.

Job DescriptionSalary: $15.60 BASIC FUNCTION: Responsible for the reception area of assigned location, answering telephone and specified clerical functions. Serves as the Seneca Nation Health System (SNHS) customer service representative by greeting and directing employees and visitors in a courteous manner to appropriate person(s) and/or location. GENERAL RESPONSIBILITIES: Receives all incoming calls, screens for nature of call and transfers to appropriate employee/department. Receives patients/visitors and directs them to the proper destination. Processes all incoming/outgoing mail by updating logs and distributing to appropriate mailboxes. Logs and notifies appropriate staff of UPS and FedEx deliveries. Tracks and forwards interdepartmental (courier) mail. Tracks and schedules building conference rooms. Ensures confidentiality according to the provisions of the Privacy Act of 1974 and HIPAA. Upholds and promotes the value and integrity of the Seneca Nation Health Systems mission statement. Will promote SNHS in a positive manner. Provides care through a trauma-informed lens by incorporating key principles of both physical and psychological environment safety, trustworthiness and transparency, collaboration of decision-making during treatment plan developments, empowerment of patients by recognizing and building upon individual strengths, as well as recognizing and respecting the diversity of cultural backgrounds and sensitivity. Attends all mandatory staff meetings, trainings and in-services. Follows all department, SNHS, and Seneca Nation policies. KNOWLEDGE, SKILLS, & ABILITIES: Ability to multitask Public relations capability with pleasant personality and helpful attitude Excellent computer (Word processing and spreadsheet), typing, interpersonal, active listening, written and oral communication skills are required QUALIFICATIONS: High School graduate or equivalent is required. One-year experience in clerical work, customer service, or related field preferred. Experience in a large hospital, academic medical center, outpatient health care setting, or Indian Health Service (IHS)/tribal health, preferred.

Administrative AssistantPerks: Online Mobile Courses Flexible Scheduling Paid Training for Career Advancement Opportunity to Help People in Times of Need Aggressive Competitive Wages 401K With Company Match Paid Time Off Company and Culture:PuroClean, a leader in emergency property restoration services, helps families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a ‘servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other. Job Position Description:With a ‘One Team' mentality, perform all office administrative tasks related to customer calls, job management and tracking, scheduling of jobs, and customer satisfaction activities. Perform basic accounting duties relating to accounts receivable, accounts payable, payroll, and banking. Perform general office duties, such as drafting correspondence, filing, and creating reports. All administrative work is processed and documented accurately and timely. Customers, Centers of Influence, Production Team, Marketing Reps/Estimators, and the Office Manager/Owner are communicated to in a timely and accurate manner. Customer satisfaction is maintained at a high level. Processing of accounts payable and receivables are current. All files and reports are maintained and provided as required. All administrative tasks are completed assigned. A PuroClean administrative assistant takes pride in going above and beyond customer expectations in their times of need by providing a world class level of service which sets up apart from our competitors in the industry. Responsibilities: Address and manage customer needs and concerns, notify management and ownership as needed Answering calls, providing customer service and documenting messages Preparing and maintaining job documentation to brand standards Management of compliance documentation, business resume and national account programs Weekly collection of accounts receivable and reporting to management Maintaining inventory of office supplies, cleaning products and all office related materials IT support, facilitating weekly computer backups, software upgrades and organization Supporting marketing efforts and continuing to grow personally and professionally in the business Qualifications: Ability to communicate clearly and effectively with a genuine interest in people. Representing the brand with honesty, integrity, and professionalism Aptitude with handling customers, showing patience, empathy, and clarity of ‘message' Skilled with organization, record keeping and close attention to detail Respect for safety and brand identity guidelines. Ability to present yourself professionally Talent in identifying and maximizing opportunities to build relationships with teammates, clients, and customers to create win-win situations and support the business. Compensation: $17.00 per hour “We Build Careers” - Steve White, President and COO With over 300 locations across North America and Canada, PuroClean is leading the industry in emergency property restoration services, by helping families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a ‘servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other. Culture is very important to us. We want to make sure that we are the right fit for YOU! Apply today and join our Winning TEAM. “We are One Team, All In, Following The PuroClean Way in the spirit of Servant Leadership” This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to PuroClean Corporate.

Job DescriptionDescription: We are Hiring! Job Posting: Emergency Services Assistant Employment Type: Full-Time 35 hrs a week Salary: $18.00-20.00/hour General Description The Emergency Services Assistant interacts with clients in need of food and other basic needs. They will assist vulnerable individuals with short-term basic needs including the following types of situations: transportation, emergency and supplemental food, personal hygiene products, seasonal/holiday giveaway events, utility assistance, rental, and other housing services. This will take place through assessment of short-term emergency needs, advocacy with vendors, networking, and collaboration with other human service providers, and/or making referrals to other community partners. Additionally, will collect and maintain client information through client database, referral platform and track disbursement of funds, while maintaining confidentiality. Essential Duties and Responsibilities Receives and documents all Emergency Financial Assistance calls on shared spreadsheet. Recruits, onboards, trains, schedules volunteers. Ensures all necessary paperwork is complete prior to start date and maintains volunteer “personnel” files. Assists with coordination of workshop offerings for clients, including registration, set up, and acting as Emergency Services liaison. Works with Supervisors, Manager and Program Director to organize holidays and other events with and for the community. Assists with the daily operations of the food pantry. Accepts, sorts and weighs food donations and communicates with on-site supervisors regularly. Assists with placing food orders from Food Bank and DOH, including safe food handling and storage. Aids in maintaining the non-monetary donation log to ensure donors receive credit for donation. Assists in generating project service analysis data & reports as required for grant providers, project partners, and the Development Department. Follows all regulatory expectations for CCSL and NYS Department of Health. Ensures a standardized needs assessment is conducted to determine emergency needs. Short-term basic needs services are provided to eligible households with the following types of situations: homelessness/at risk of homelessness, utility shut-offs, prescription assistance, transportation, food, school supplies and other as applicable. Collects household demographics and financial documentation to determine referrals to internal program, eligibility for other Catholic Charities services, or community partners. Provides help with stabilization through non-financial means such as negotiation with utility companies, landlords, pharmacies, other vendors, and legal referral. Aids in gathering documentation required to secure funding. Develops and maintains an active and supportive interaction with appropriate community partners to facilitate the most efficient and comprehensive use of resources. Completes necessary documentation, progress notes, data entry, and/or reports pertaining to services rendered. Assists Supervisors, Manager and Director with the implementation of management tools and support systems to facilitate communication and tracking requirements. Assists in generating project service analysis data & reports as required for grant providers, project partners, and the Development Department. Respects the confidentiality of each client and agency. Ensures clients are informed of rights to protect/release Personally Identifiable Information when accessing funds or services provided by New York State funds or initiatives. Maintains HIPPA confidentiality & ensures clients are informed of HIPPA personal rights & regulations. Maintains updated referral resources and daily management of projects. Assists with community food distribution (as applicable), local food drives, and other seasonal/holiday events. Cross trained to provide support with food pantry services, financial services, and coverage at other Emergency Services sites to ensure smooth daily operation of the program. Maintains prudent fiscal management of resources following operational policies, procedures, and funding parameters. Participates in staff meetings, training, and other Catholic Charities functions as necessary. Provides support before, during and after fundraising events, including but not limited to participating in fundraising events, and reaching out to businesses and organizations for donations. Adheres to policies and procedures of agency. Completes other duties as assigned. Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive. Employees are required to follow appropriate supervisory direction and perform other related duties as required. Requirements: Qualifications Education: Associate degree or equivalency preferred, but high school diploma considered with qualified experience. Experience: Two years of experience dealing with the provision of human services and/or medical related area. Supervision experience preferred. Relevant years of experience and education will be considered Additional Qualifications: Ability to prioritize assignments, plan, and complete work projects with minimal direction Possession a valid NYS Driver's license and a driver's record considered acceptable by agency and insurance carrier. Continuous use of a reliable, registered and insured vehicle. Exceptional time management skills and ability to effectively and meet deadlines Excellent verbal/written skills Ability to work in the following software programs: Windows, Microsoft Office, and multiple online software platforms as required by funders and partner organizations Ability to maintain confidentiality and handle confidential information with discretion Ability to demonstrate behaviors and attitudes which support organizational mission, philosophy, and policies Ability to work in a cooperative and helpful manner with all individuals Willingness and ability to foster agency and program wide cooperation and teamwork through use of positive/constructive communication techniques ***Catholic Charities is committed to leveraging the talent of a diverse workforce to create great opportunities for our agency and our people. EOE/AA Disability/Vet Physical Demands/Work Environment: The physical demands/work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, talk, hear, stand, walk, use hands to type and/or perform light lifting. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. The noise level in the work environment is usually quiet. Compliance: Adheres to all applicable federal and state laws and regulations including, but not limited to, those governing confidentiality, privacy, program, billing, and documentation standards.

General Purpose The primary purpose of your job position is to attend to and greet visitors and answer telephone. It is limited to clerical duties only and located and limited to the Reception/Administrative area. *This position has no clinical involvement/duties of any kind* Essential Duties * Provide general administrative and clerical support. * Greet and welcome patients, clients, and other visitors with a friendly and positive demeanor. * Answer telephone calls and take messages or forward calls. * Check visitors in and direct or escort them to specific destinations; * Inform other employees of visitors' arrivals and cancellations. * Maintain visitor sign- in log. * Handle incoming and outgoing mail * Schedule appointments and maintain meeting room bookings. * Maintain and tidy the reception area. * Perform other duties as assigned. * Agree not to disclose resident's protected health information and promptly report suspected or known violations of such disclosure to the Administrator. * Maintain the confidentiality of all resident care information including protected health information. Report known or suspected incidents of unauthorized disclosure of such information. Supervisory Requirements This position has no supervisor responsibilities Qualification Education and/or Experience Must possess, as a minimum, a high school diploma or GED. Previous administrative or receptionist experience preferred. Language Skills Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from managers and employees. Mathematical Skills Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations. Reasoning Ability Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Certificates, Licenses, Registrations To perform this job successfully, an individual must have basic knowledge of Microsoft Suite products, clerical functions and multiline phone system. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or move up to 25 pounds. Prolonged use of a desktop or laptop computer. While performing the duties of this job, the employee is regularly required to sit, stand, walk, and talk, read or hear. Frequent use of all office-related equipment to include; copier/scanner/fax, telephone, and calculator. No travel required Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is typically low to moderate. Additional Information Note: Nothing in this job specification restricts management's right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.

Be the Backbone of Daily Operations in a Dynamic Manufacturing Environment Looking for a role where your organizational superpowers actually matter? We're seeking a detail-obsessed, multitasking hero to keep our operations running smoothly. This isn't your typical desk job-you'll be the essential force managing diverse administrative responsibilities in a fast-paced, hands-on manufacturing company. About Fenton Mobility Fenton Mobility leads the charge in developing innovative mobility solutions for the commercial vehicle industry. We design cutting-edge transportation and accessibility equipment for buses, vans, and public transit systems. Everything we create-from initial concept to finished product-happens right here in our impressive 90,000 square-foot manufacturing facility in Randolph, NY. Why This Administrative Role Stands Out Make a genuine impact: your organizational skills directly influence daily success Join a nimble, collaborative team where your problem-solving abilities shine Enjoy variety: every day brings different administrative challenges to conquer Full-time position offering competitive compensation and comprehensive benefits Work environment that values accuracy, initiative, and creative solutions What You'll Do Day-to-Day Manage multiple administrative workflows, ensuring nothing falls through the cracks Coordinate schedules, communications, and correspondence with exceptional attention to detail Track documentation, deliveries, and project timelines with meticulous accuracy Conduct research and compile information to support business operations Prepare reports, organize data, and maintain systematic records Handle follow-up communications and keep internal processes flowing smoothly Jump into special projects and cross-functional initiatives as needed The Ideal Candidate Administrative experience with proven ability to juggle competing priorities seamlessly Detail-oriented professional who thrives on keeping systems organized and efficient Self-starter who anticipates needs and proactively solves problems Quick learner comfortable adapting to industry-specific processes and terminology Excellent communicator who keeps everyone informed and on schedule Thrives in fast-paced environments where flexibility and follow-through are essential How to Apply If you don't have a resume handy, simply send us a brief message explaining why this administrative role resonates with you. Or, if you have a resume, apply here. We're excited to meet our next organizational superstar! This position requires a background check.

Job DescriptionThe position includes assisting in the daily care of horses, including but not limited to, feeding the horses, turning the horses in and out, maintenance in and around the equestrian facility and light custodial duties as needed. The position will include the ability to operate heavy equipment, tractors and other equipment. Must be a self-starter and able to work independently. The ability to maintain regular and prompt attendance is essential for the successful performance of this position. The position may require long and irregular hours. Sufficient fitness and strength to work in a physically active seeing, that may be a high dust environment is required along with the agility and strength to handle ill, injured, or unruly horses. Salary: $16.00 per hour, 20 hours per week Essential Functions: Feed horses inside the Equestrian center and outside in pastures Operate Hay Steamer Turn horses in and out Stall maintenance Equestrian facility maintenance Light custodial duties Stall cleaners must work night shifts during the regular school year Other Duties & Responsibilities: Maintains a safe working environment within and around their facilities and associated equipment and supplies including, but not limited to, obtaining Safety Data Sheet (SDS) information pertaining to any hazards associated with their work environment Safety: Participate in safety training and comply with safety rules, regulations, and protocols Participates in all required assigned trainings Effective oral communication skills A commitment to diversity, equity and inclusion and a high degree of cultural competence and respect for a wide range of identities and experience Contributes to the overall success of the University by performing other duties as assigned Work Environment: Personal protective equipment must be worn when required. A respiratory function test and the ability to use respirators may be required Stairs and uneven surfaces may be present The position may require the incumbent to walk outdoors in all types of weather Qualifications: High school graduate or GED required Previous experience caring for horses is required Must be able to lift 50 pounds Must have the agility and strength to handle ill, injured, or unruly horses About Alfred University: Lighting the way for students since 1836.“ We've always been a place for makers, especially those who make the future. Our commitment to independent thinking, creativity, academic rigor and community have made us a unique kind of leader since 1836.” Alfred University (AU) was founded on principles of social justice in 1836 by liberal, independent thinkers who placed high value on education for all citizens. The University has retained and built upon the strong values of its founders, developing as an institution of national and international renown that is responsive to the needs of contemporary society while remaining consistent with the spirit of its origins. Alfred University is the second oldest coeducational college in the United States as well as one of the earliest nineteenth century colleges to have enrolled African American and Native American students. It has a long-standing history of educating socially conscious students who make a difference in their professions and their communities. Over the course of the twentieth century, Alfred University evolved into a complex institution offering a full range of programs in the liberal arts and sciences, art and design, engineering, business, education, counseling, and school psychology to its nearly 2,000 undergraduate and graduate students that live, learn, and play on a 232-acre campus located in an idyllic, creative valley in Western New York. Today, Alfred University focuses on a professional education with an emphasis on APEX (applied and experiential learning program). To learn more, visit alfred.edu. Alfred University actively subscribes to a policy of equal employment opportunity, and will not discriminate against any employee, student or applicant because of race, age, sex, color, sexual orientation, gender identification or expression, physical or mental disability, religion, ancestry or national origin, marital status, genetic information, military or veteran status, domestic violence victim status, criminal conviction status, political affiliation or any other characteristic protected by applicable law. Powered by JazzHR pfjov245jR