Office assistant jobs in Wantage, NJ - 517 jobs

We are seeking a reliable, detail-oriented, and professional Front Desk Receptionist with Data Entry responsibilities to serve as the first point of contact for visitors and callers while accurately maintaining records and administrative data. The ideal candidate will provide excellent customer service, ensure smooth front desk operations, and support office functions through timely and accurate data entry. Key Responsibilities Greet and welcome visitors in a friendly and professional manner Answer, screen, and direct incoming phone calls Perform accurate and timely data entry into company databases and systems Update, maintain, and verify records for accuracy and completeness Schedule appointments and manage calendars as needed Maintain a clean and organized front desk and reception area Handle incoming and outgoing mail, packages, and deliveries Assist visitors with general inquiries and direct them appropriately Perform general administrative tasks including filing, scanning, and document preparation Coordinate with staff and management to ensure efficient communication Maintain confidentiality of sensitive and private information Requirements & Qualifications Education & Experience High school diploma or equivalent (required) Previous experience in reception, front desk, administrative support, or data entry (preferred) Skills & Abilities Strong data entry skills with high accuracy and attention to detail Basic to intermediate computer skills (email, spreadsheets, word processing, databases) Excellent verbal and written communication skills Strong customer service and interpersonal skills Ability to multitask, prioritize, and manage time effectively Professional appearance and positive attitude Language Skills Bilingual in Ukrainian or Russian is a plus

Shift: Day Shift Job Function: The General Office Assistant is responsible for managing a variety of general office duties to ensure company and operational processes run smoothly. Reporting to the Quality Manager, this position adopts a key role in the company's ability to successfully meet customer, quality and delivery expectations. Oversees Reception area and provides strong clerical, secretarial and administrative supports, including but not limited to interaction with callers and visitors, typing, scheduling, obtaining supplies, photocopying and scanning of company information. Primary Responsibilities: * Prepare and complete various forms; photocopying, and scanning in accordance with company procedures * Manage visitor welcome process; greet visitors; sign in and log information; ensure completion of documents; and control access to visitors upon arrival in a professional and courteous manner * Answer telephones in a timely manner; provide information to callers; take messages; transfer calls promptly to appropriate personnel * Interface seamlessly with operations, product and quality departments, in order to provide internal and external customers with accurate information and support * Composes and types internal and external correspondence, proofreading for accuracy and completeness * Enter data accurately into Meyer's data system (MPCS) * Audit various records for accuracy and compliance to requirements * Enter/Maintain electronic job folders for easy access * Coordinate with the Accounting Dept. regarding credit card statements, accounts receivables and accounts payables * Organize, coordinate and set up meetings, luncheons, presentations, etc. as needed * Assist with preparing various department reports * Set up and/or maintain filing system and records retention * Assist with ordering and maintaining appropriate office/shop supply levels; anticipate work requirements; distribute supplies * Anticipate needs to maintain full functioning of job duties, bringing potential issues to the Quality Manager * Identify areas to improve and expedite work processes and communicate recommendations to the Quality Manager * Maintain open communications regarding work progress and deliverables with Quality Manager * Sign for delivered packages and oversee distribution to appropriate personnel * Assist with Safety program when needed * Adhere to AS9100 and other quality standards Requirements: * High school diploma or equivalent - documentation required * 1-2 years' experience in administrative or receptionist role * Must Meet ITAR definition of US Person - documentation required * Excellent customer care skills with a consistent goal of providing exceptional service * Knowledge of basic office management procedures * Exceptional communications skills, verbal and written, conveying and receiving information accurately in English * Ability to work independently with minimal supervision or effectively as part of a team * High attention to detail and accuracy * Superior organizational and prioritizing skills with follow-through to task completion * Professional image and demonstrated performance * Good judgment and application of problem-solving skills in a dynamic and fast-paced manufacturing environment, occasionally under pressure * Reliable and dependable in performing job-related functions * Must maintain excellent attendance record * Ability to handle, update and maintain confidential information in strict professional manner * Ability to read, write and comprehend simple instructions, short correspondence, and memos * Demonstrate ability to process information and communicate utilizing MS Office software * Must exhibit a high level of motivation and a sense of urgency * Perform related duties and projects as assigned and required * Work overtime hours when needed * The above are highlights of requirements required and is not an all-inclusive list * MTI is a safety sensitive manufacturer. As such, successful results of pre-employment drug testing will be required. $17-$19/Hour Physical Demands/Work Environment: While performing the duties of this job, the employee is regularly required to remain stationary, sit, use hands, reach with hands and arms, stand, move throughout the facility and communicate. The employee is minimally required to climb or balance and stoop, kneel, crouch, or crawl. Work in office environment and use of computer (typical 2-button scroll mouse and keyboard - 75% of work day). The employee must periodically lift and /or position materials up to 35 pounds. Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus. The noise level in the work environment may be loud at times. Must be able to use required personal protection equipment (PPE) Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to work in a supportive team environment that is fast paced with a strong commitment to accountability. This posting is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required in this job. To apply, please submit your resume noting job inquiry #5200101225NY to the Human Resources Department at: ********************************. An Equal Employment Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, genetics, or protected veteran status and will not be discriminated against on the basis of disability. Will remain posted until filled.

Benefits: 401(k) Competitive salary Employee discounts Flexible schedule Free food & snacks Free uniforms Health insurance Opportunity for advancement Paid time off Job description Overview Join our fast growing team of dedicated, happy, positive people making a difference in patient's lives! SEEKING EXPERIENCED MEDICAL ASSISTANT / FRONT DESK MUST speak fluent English and Spanish. Duties Prepare provider's clinic schedule to ensure all necessary documents are on file and we are well prepared for the day. Provide education and support to patients and their families regarding the provider's treatment recommendations. Ensure compliance with healthcare regulations and standards while maintaining patient confidentiality. Facilitate referrals to appropriate services such as physical therapy, pain management, or diagnostic imaging. Document all interactions and updates in the patient's medical records accurately. Skills Strong knowledge of clinic operations and medical practices. Solid understanding of human anatomy to effectively assess patient needs. Excellent communication skills for interacting with patients, families, and healthcare teams. Ability to manage multiple cases simultaneously while maintaining attention to detail. Knowledge of orthopedic practices is a plus. Speak fluent Spanish and English This role requires a compassionate individual who is dedicated to patient care and satisfaction. Job Type: Full-time Pay: $26.00 - $28.37 per hour Medical Specialty: Orthopedics Surgery Schedule: 9 hour shift Day shift Monday to Friday Ability to Commute: WOODBRIDGE NJ UNION CLIFTON HACKENSACK JERSEY CITY FAIRFIELD Work Location: In person

Full-time Description The Office Administrator and Executive Assistant position supports GMM Habitat's mission by providing executive administrative support to the Chief Executive Officer. This role provides administrative support to the Senior Leadership Team who lead Resource Development, Marketing & Communications, Advocacy, Family Services, ReStore, Construction, Finance and Home Repair. This position serves as the receptionist for the main office in Randolph. This position provides an exciting opportunity for the right individual who is a self-starter and quick learner to interface cross-functionally in the organization with leadership. This job is in-person in the Randolph office 5 days a week. Administrative Functions: 1. Executive Assistant to CEO: Provide administrative executive support to the Chief Executive Officer and coordinate activities related to the Board of Directors. Some duties required for this position include but are not limited to, setting up meeting schedules, logistics and follow-up, taking meeting minutes, maintaining accurate RSVP lists, document processing, data entry, filing, record keeping, mail processing and drafting correspondence on behalf of the CEO. 2. General Office Support: Provide day-to-day general office support under the direction of the Director of Operations, and assist Senior Leadership with document proofreading, document routing for signatures, word processing, spreadsheets, data entry, photocopying, mail merge and filing. Activities include but are not limited to coordination of all aspects of daily mail, express mail and bulk mailings, processing the printing thank you letters, special event invitations/announcements, printing and proofreading legal documents. Other duties include: ensuring maintenance on all office equipment, ensuring adequate supply of all office supplies; maintaining supply inventory; maintaining supply room in an orderly manner; data entry for general mailing lists and volunteer records; generating and maintaining routine reports; and maintaining the general tidiness of the office. 3. Reception: Front desk reception responsibilities include greeting and assisting all guests and visitors to the office, answering a multi-line phone system and directing callers, taking and distributing phone messages with accuracy. This position is required to handle routine requests by callers and maintain a record of all calls in addition to responding to and routing office emails to the appropriate staff person. This function requires a positive and friendly demeanor and excellent customer service while interfacing with both internal and external stakeholders. 4. Other duties: Perform other duties and special projects as requested by the CEO or Director of Operations. Requirements Skills & Education Requirements: The successful candidate must have at least five years' experience in an administrative role and must be bi-lingual in Spanish with a high school diploma or equivalent. However, an associate's degree in business, communications, math, record management, or professional development is preferred. Non-profit work experience is preferred. This position requires professional office experience with a working knowledge of current office procedures and practices. The candidate must have excellent computer skills using Microsoft Office programs specifically Outlook, Word, Excel, and PowerPoint. This position requires the ability to operate and troubleshoot typical office equipment. The successful candidate can manage multiple projects at one time, work in a fast-paced office environment and work as a team player. The candidate must be able to coordinate, organize, and prioritize tasks to meet deadlines. The candidate must possess the ability to interface with all types of individuals in a professional manner and provide excellent customer service. Excellent communication and interpersonal skills are required-oral, written and public relations. The successful candidate must possess an excellent telephone manner and flourish in a busy office environment. The Organization Greater Middlesex & Morris Habitat for Humanity (GMM Habitat) is a nonprofit organization and an affiliate of Habitat for Humanity International. GMM Habitat is one of 14 Habitat affiliates in NJ. The organization's mission is to provide safe and affordable housing solutions to low- and moderate-income families and individuals throughout its Geographic Service Area-Morris and Middlesex Counties and the greater Plainfield area. Affordable housing solutions offered by the organization include constructing new for-sale homes, providing critical home repairs, and tithing financial support to international affiliates within Habitat's global network. The $10+ million organization is made up of dedicated staff and volunteers and is led by its CEO, a 19-year veteran of the organization. This complex and growing organization, with a paid staff of 60, relies on volunteers to carry out many activities in all functions of its work. To help fund its mission, the Morris ReStore, a 33,000+ s.f. retail operation located at GMM Habitat's Randolph campus generates over $3M in revenue each year and is one of the highest grossing Habitat ReStores in the country. GMM Habitat has a stellar reputation in the local community, across the state and nationally among Habitat affiliates. It is a progressive and forward-thinking business with a clear vision and strategic plan for growth in the current year and beyond. GMM Habitat Benefit Summary Comprehensive medical/dental/vision plans Company paid Life / LTD plans 401(k) with company match Paid time off for vacation, sick and holidays Salary Description $45,000-$ 60,000 per year depending on experience

Accounting Firm looking for an Office Assistant who can multi-task in an office environment, must also be reliable and punctual. Job Duties will include: Data entry, Answering phones, screening callers, and relaying messages. Scheduling and maintaining appointments using Outlook, Calendar Management Maintaining Office filling System, Gathers, assembles and files documents as needed. Participation in other office duties/activities as needed by management. Drafting and issuing official documents with excellent writing skills. Professional attitude and appearance Multitasking ,Team player, Willingness to learn Strong computer skills including but not limited to Peachtree, Quickbooks, MS Office (Word , Excel) Outlook and the internet. Must have a "Can Do" Attitude and be a Team Player Minimum (2) two years experience

Administrative Assistant- Front Desk Celebrate the Children is pleased to announce that we have an immediate opening for a full time Administrative Assistant for the Front Desk Office for the 2025-26 School Year. This role will be an 11-month position. We are looking for someone who is a great multitasker, can communicate effectively, and is comfortable working with a wide array of stakeholders. Prior experience with working with transportation is a plus, as well as any experience working with G-Suite applications. Job Function: To provide administrative support to the Vice Principal, Administration and the operations of the school. In addition, use skills to maintain a professional and organized work environment. Responsibilities: Maintain the highest level of work ethic, and adherence to school policies and procedures, objectives. Maintain the highest level of confidentiality. Does not communicate confidential employee/ student information to others. Provide general support to Vice Principal, Administration and school staff as requested. Responsible for greeting visitors, as well as ensure they have proper identification to enter the building, Providing them with any amenities required and notifying staff of their arrival in a professional manner. Responsible for maintaining an organized, clean and neat front office area. Ensure all paperwork is organized, easily located and digitized when appropriate. Ensure front lobby is neat and presentable for visitors. Responsible for triaging and forwarding all calls in a professional manner and forwarding to the appropriate party in a timely manner or taking messages as needed. Responsible for organizing and maintaining daily staff and student attendance and assisting with coverage. Scan and send a copy of the daily attendance sheet to HR Responsible for copying and distributing memos, letters, field trip permission slips, etc. in a collaboration with administration and teachers for both staff and students. Assist parents in the use of the parent portal for document use. Responsible for marinating sign in procedures and compliance with the Raptor system. Performs other duties within the scope of his/her employment assisting staff with room reservations, managing school wide calendar and Vice Principal calendar. Responsible for fire drill attendance. First responder in missing student procedure Collaborates with custodial staff to prepare for special events, etc. Send staff wide emails, with permission from admiration. Maintains paperwork for Business Office. Disseminates forms to the proper administration for signature. Responsible for processing and documenting staff time off requests through the ADP system. Performs other duties within the scope of his/her employment as may be assigned. Equipment Used: Computer/fax machine/cell phone/laptop/: Frequent/essential. Automobile: Occasional/essential. Adaptive equipment: Occasional/essential. Physical Demands Body Position and Movement Standing/walking/lifting/pushing/reaching/pulling/kneeling/crouching/ stooping/ squatting/ twisting upper body: Frequent/essential. Sitting: Occasional/marginal. Climbing hand over hand: None. Physical Demands Object Manipulation Fine hand movement: Frequent/essential. Environmental Demands: Extreme cold/heat: Occasional/essential. Temperature swings/extreme noise: None. Outdoors: Occasional/essential. Indoors: Frequent/essential. Mechanical hazards: Seldom/essential. Electrical/explosives/radiation/fume/odor/dust/mites/chemicals/toxic waste: None. Conditions which may aggravate an allergy: Occasional/marginal. Requirements: High School Diploma required. Graduation from an accredited program in secretarial studies, associates or bachelors degree preferred. Ability to manage and prioritize multiple projects, activities and tasks simultaneously. Ability to work towards implementing solutions in a high-paced environment. Highly developed verbal and written communication skills with the ability to type at minimum 50 wpm and be detailed oriented. Extensive computer and software skills, internet research abilities; knowledge of principles and practices of basic office management required. Two years previous experience in a school setting preferred but not required. A salary range is provided in accordance with New Jersey pay transparency laws. Final salary is determined using a structured salary grid, taking into account years of relevant experience and educational qualifications, and is subject to the maximum limits established by the New Jersey Department of Education and the discretion of the Board of Directors. The salary provided is for a 11-month contracted position . For immediate consideration, qualified applicants should apply online to submit their resumes.

Gellert Global Group consists of many of the leading North American food importing companies (Atalanta Corporation, Camerican International, Finica, Tipico Cheese Products) and has been importing food products for over 100 years. The combined revenues of GGG exceed $1.7 billion. GGG companies provide strength in sourcing, insurance, finance, logistics, food safety, and information technology, and supply the needs of retailers, distributors, food service chains, hotels, cruise lines, and food manufacturers alike. The Office Coordinator reports directly to the executive assistant and is responsible for creating a supportive and comfortable atmosphere by welcoming visitors and supporting employee-facing services. The position will be the heart of the workplace, providing elevated hospitality services through coverage of the office events, supporting office amenities, catering deliveries, client meetings and assisting with conference room set-ups/breakdowns and scheduling. Responsibilities: Greet/welcome visitors upon arrival in a professional, friendly and hospitable manner and direct/escort them to the appropriate person/location Answer, screen and forward incoming phone calls Handle tasks assigned by executive assistant and administrative support duties as requested Support shipping and receiving for out of office coverage and receive all packages and log them into the inventory spreadsheet. Sort and distribute incoming mail and courier packages Coordinate / help organize and/or support office events, both virtually and in-person Maintain adequately stocked kitchens, sanitary and office supplies, restock paper and copy machine products, and general upkeep of office and cleaning of kitchen equipment Order meals for the office when required and coordinate deliveries Ensure conference rooms are clean, organized and well maintained Monitor the scheduling of conference rooms and equipment needs Reconcile expenses related to all events that take place in the office Take pride in the appearance of the office and make it friendly for our employees and guests Communicate with manager for any possible facilities needs Qualifications: High school degree Proven work experience as a receptionist, front office or similar role Professional attitude and appearance Customer service oriented Solid written and verbal communication skills Excellent interpersonal skills Proficiency with Microsoft Office Suite Excellent organizational skills and detail oriented Multitasking and time-management skills, with the ability to prioritize tasks Ability to lift 25 - 30 pounds Salary Range: $38,400 - $57,600 annually Our Benefits: We care about your total well-being and will support you with the following, subject to your location and role. Health: Medical, dental and vision insurance, Company-paid life, accident and long-term disability insurance, flexible spending accounts Wealth: Competitive pay, annual bonus opportunity, matching 401(k) with immediate vesting upon enrollment, generous employee referral program Happiness: Professional Growth: Online training courses, virtual and classroom development experiences, education assistance program Work-Life Balance: Paid-time off, parental leave, flexible work schedules (subject to your location and role) Team Building: Employee engagement and recognition programs, wellness, philanthropic and DE&I initiatives, Company-sponsored celebrations, and team-building events The Gellert Global Group of companies is an equal opportunity employer and considers qualified applicants for employment without regard to sex, race, color, religion, ethnic or national origin, gender, sexual orientation, gender identity or expression, age, pregnancy, leave status, disability, veteran status, genetic information and/or any other characteristic or status protected by national, federal, state, or local law. Gellert Global Group is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact ************************* . PIb15794b245e1-26***********5

Job DescriptionDescription: We are a multi-specialty practice specializing in Rheumatology, Pulmonology, Sleep Medicine and Internal Medicine, seeking an outstanding front desk medical receptionist. Candidate MUST have 2 yrs+ front desk experience in the medical field with excellent phone/verbal/typing skills, and the ability to be personable with difficult clients. Candidate must also be very detail oriented, be able to handle a high call volume and work well as part of a professional team. The position is for a full-time medical secretary (37-40 hours per week), and availability to work at least one late night (until 6:30/7:00pm) per week is required. THE CORE HOURS FOR THIS POSITION ARE MONDAY TO FRIDAY 9:00AM - 5:00PM (NON-NEGOTIABLE) WITH 1 CLOSING NIGHT REQUIRED. Candidate must have knowledge of ICD-10 coding and medical terminology. Job duties include: Checking-in patients and registering new patients, entering demographics and scanning documents into EMR, handling Medical records requests for disability/legal/insurance purposes, collecting/posting copayments and account balances, verifying insurance eligibility for deductibles and coinsurances, tracking referrals, answering a 10-line phone system and triaging calls appropriately to clinical staff, scheduling and confirming appointments, scheduling patient testing at outside facilities, ordering lab work and radiology testing, calling insurances to obtain coverage and prior-authorization for diagnostic imaging, procedures, etc., performing other duties as assigned. Salary will be determined based upon skills and experience. Looking for enthusiastic and dependable candidates only! Job Type: Full-time Pay: up to $26 per hour Expected hours: 37-40 per week Full Benefits: Medical/Health insurance Dental insurance Vision Insurance Life insurance Disability insurance Paid time off (Vacation and Sick) 401K/Profit Sharing Plan Retirement plan matching Medical Specialties: Primary Care Pulmonology Rheumatology Sleep Medicine Schedule: 8 hour shift Day shift Evening shift Monday to Friday No weekends Requirements: Experience/Skills: Medical Receptionist: 2 years (Required) Knowledge of Medical Terminology and Medical Insurances Detailed Oriented and Accuracy in Fast Paced Environment

Job Title: Medical Receptionist Job Type: Full-time Company: SportsCare Physical Therapy About Us: SportsCare Physical Therapy is a leading provider of physical therapy and rehabilitation services, committed to helping individuals achieve their health and fitness goals. We are currently seeking a motivated and friendly Medical Receptionist to join our team and contribute to our mission of providing exceptional patient care. Job Description: Are you a dedicated and organized individual with a passion for healthcare and patient service? If so, we want you to be an essential part of our team as a Medical Receptionist at SportsCare Physical Therapy. As a Medical Receptionist, you will be the first point of contact for our patients and play a vital role in creating a positive and welcoming experience. You will ensure the smooth operation of our clinic and contribute to the efficient delivery of high-quality care. Responsibilities: Patient Interaction: Greet and assist patients with a warm and professional demeanor, providing information and answering questions about our services and processes. Scheduling: Manage the scheduling of patient appointments, coordinating with the clinical team to ensure efficient and timely care delivery. Registration and Documentation: Collect and verify patient information, insurance details, and medical history accurately. Ensure all required forms and documentation are completed. Check-In and Check-Out: Efficiently check patients in for their appointments, collect payments, and process insurance information. Provide receipts and schedules for follow-up visits. Phone and Email Communication: Answer and direct phone calls, respond to patient emails, and address inquiries and concerns effectively and professionally. Record Keeping: Maintain organized patient records and ensure they comply with all relevant regulations. File, update, and retrieve records as needed. Insurance Coordination: Assist in obtaining any necessary authorizations or referrals. Office Support: Assist with general office tasks, such as data entry, maintaining office supplies, and keeping the reception area tidy and welcoming. Qualifications: High school diploma or equivalent (additional education or certification in healthcare administration is a plus). Previous experience in a medical or healthcare receptionist role is preferred. Strong interpersonal and communication skills, with an emphasis on professionalism and empathy. Exceptional organizational and multitasking abilities. Proficiency in using computer software, including electronic health record (EHR) systems and Microsoft Office. Knowledge of medical terminology and insurance procedures is advantageous. Commitment to patient privacy and confidentiality. Friendly, approachable, and customer-focused attitude. Benefits: Competitive salary and benefits package. Opportunities for professional growth and advancement. Supportive and collaborative work environment. The chance to make a meaningful impact on patients' healthcare experiences. If you are a dedicated and customer-focused individual looking to play a crucial role in healthcare administration, we encourage you to apply for the position of Medical Receptionist at SportsCare Physical Therapy. Join our team and help us provide exceptional care to our patients while contributing to a positive and welcoming clinic environment. Note: We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Maplecrest is looking for a Receptionist to join our team. The Admin Receptionist is one of the most critical roles of the company. The ideal candidate will deliver all visitors a professional and qualified first impression. This person has excellent communication and customer service skills. He/she understands administrative and clerical procedures/systems and can multitask in a busy environment. Must be proficient in Mircosoft Office and Google Docs Responsibilities: Guest services - Welcome guests, employees, and clients who arrive at the office and clarify the purpose of their visit and who they want to see. Answer all phone calls and emails sent to the main office and provide inter-office messages as requested. Administration - Send and receive mail, documents, supplies, and packages. Distribute items to mailboxes and offices as requested. File and keep good records. Maintain office supplies and reorder as needed. Maintain an organized filing system. Manage a schedule for those needing support and schedule appointments as required. Requirements: A high school diploma is required Proficient with Microsoft Office Suite Reliable, professional, courteous, and patient Excellent communication and writing skills Spanish speaking helpful About Maplecrest Maplecrest is a family-owned organization dedicated to supplying excellent customer service. At the same time, our employees enjoy a work culture that promotes Maplecrest. Maplecrest benefits include [list all non-compensation benefits like health care, paid time off, retirement savings, and professional development]. Equal Employment Opportunity Maplecrest Ford Lincoln does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability or any other characteristic protected by law. In order to provide equal employment and advancement opportunities to all individuals, employment decisions at Maplecrest Ford Lincoln will be based on merit, qualifications and abilities. The statements included in the job description are intended to outline the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed Powered by JazzHR bHTFjmLJst

Front Desk Receptionist is responsible for greeting visitors and delivering exceptional customer service assistance. This entails answering calls and fielding them accordingly, addressing visitor questions and needs, and providing an overall welcoming environment. In addition, we are looking for an applicant who is willing to be trained to do instrument sterilization and room turn over when needed. Compensation: Depends upon Skill and Experience Current Office Hours: Mon 9am-5pm, Tues 12pm-8pm, Wed 11am-6pm, Thurs 9-5pm, Fri 9-3pm Job Responsibilities: Greets all patients and visitors in a warm, sincere, and helpful manner Reviews patient fees, the breakdown of benefits, and the list of exclusions to determine benefits Manages inbound phone inquiries and routes calls accordingly Schedules and confirms patient appointments Will be trained to do instrument sterilization and room turn over Helps with patient billing and insurance Maintains a neat, clean office and reception area and ensures HIPPA Notice of Privacy Practice is properly displayed Attends all staff meetings, trainings, and educational classes as required Ensures all insurance information is correctly updated Performs other duties as assigned Qualifications: High school diploma or GED required; some post high school education or training preferred Two years of relevant experience preferred Helpful attitude and friendly demeanor Highly professional and dependable Excellent communication, customer service, and problem solving skills, including the ability to maintain composure under stress Excellent telephone skills Experience with Eaglesoft dental practice management software a plus Strong computer and internet skills Benefits: Competitive Pay Healthy Work-Life Company Culture Paid Training Flexible Days About Us: We offer general and cosmetic dental services to patients of all ages. Our mission is to create and maintain the patient's perfect smile in a safe and positive environment. As a team, we work to minimize any anxieties our patients may have. Our office is equipped with the most current technologies including scanning and milling units, intraoral imaging, operatory tvs, digital x-rays and digital charting. We are an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

A Psychiatrist's office seeking a part-time Office Assistant. The ideal candidate would have great organizational skills with the ability to multi-task and be efficient. He/She must have excellent customer service skills and be friendly. Responsibilities Include Answering phone calls Scheduling patient appointments Collecting co-payments and deductibles Verifying health insurance Maintaining the day-to-day office needs Required Qualifications Computer proficiency: MS Word, Excel Associates degree Will consider High School diploma with experience working in physician's office. You must be friendly, personable, and detail-oriented. Private Psychiatrist Practice

The Work-Family Connection is a non-profit organization that provides before and after school enrichment. We have been in business since 1989. We run before and after school programs in over 30 school districts. Our programs are enrichment based and provide working parents with a place to send their children and know they have homework help, are safe and are able to have fun. Responsibilities for this position include assisting the Site Director in the day-to-day operations of the program, constant interaction with the children as well as the parents, implementing curriculum and activities, assisting with homework, maintaining the safety and supervision of the program. Further, this person needs to be a motivated, team player with a positive attitude. The hours for the after school program are from approximately 3pm-6:30pm, Monday-Friday. Flexible schedules may be available.

Who Are We: Founded in 2010, Grand Fitness Partners is a leading Planet Fitness Franchisee, owning and operating 92+ locations. We strive to achieve Planet Fitness' mission to enhance people's lives by providing a high-quality fitness experience in a welcoming, non-intimidating environment. Who You Are: All of our Team Members at Planet Fitness share one thing in common - a passion for our amazing brand and a desire to make our members feel welcome in our Judgement Free Zone As a Front Desk Sales Associate, you will be responsible for providing a superior level of customer service to Planet Fitness members, prospective members and guests while ensuring an exceptional “Judgement Free” experience! Benefits On-Demand Pay Medical, Dental and Vision insurance (full time employees only) Employee perks and discount program Free Black Card Membership 401(K) Plan Savings plan Rate $15.50 per hour As the Front Desk Associate you will: Greet members and guests as they enter and exit the club; assisting them with any questions or concerns as they check in. Help to promote our Judgement Free Zone by connecting with members on the club floor, offering assistance and showing support in their fitness journeys while upholding club policies. Resolve member concerns and escalate to a Manager as needed. Answer phones in a friendly manner and assist callers with their inquiries. Perform membership related functions such as sign-ups, contact/billing information updates, cancellations, collecting unpaid balances and transferring memberships. Perform prospective member calls and tours; assessing their membership needs. Execute retail transactions with accuracy and drive sales goals. Regular, consistent cleaning and sanitizing of all exercise equipment and Black Card spa amenities. This includes communal spaces as well as your assigned area. Ensuring restrooms are clean and sanitized, stocked and clutter free by following the routine cleaning schedule. Frequently perform a comprehensive walk of all club areas; quickly fix any safety/policy issues and address cleanliness concerns. Promptly address maintenance and facility concerns such as broken and/or missing equipment (i.e., Dispensers, leaky faucets, fixtures etc.). Requirements What you bring to the table: 6-12 months of experience in a customer service environment is preferred Must be 18 years of age Willing to become CPR/AED Certified (Training provided by Planet Fitness) Basic computer proficiency Ability to lift up to 50 pounds Ability to walk and stand for prolonged periods of time Ability to continuously talk in person or on the phone during shift Will occasionally encounter cleaning chemicals during shift This role is subject to successful completion of a background check, after offer acceptance. All background screens will be conducted in accordance with applicable federal, state and local laws. Salary Description $15.50 per hour

Before reading the job post, we encourage you to watch this video about our company. It gives you an inside look at how we started, the team and culture that made us successful, and where we're going. It's easy to read a job post and apply, but people often wonder about the culture and whether they would fit in. If you want to call Harrow your home and genuinely want to be part of a family and something big, then we encourage you to click this link and get to know us. Who is Harrow? Harrow (Nasdaq: HROW) is a leading North American ophthalmic-focused pharmaceutical company. Harrow is an incredible entrepreneurial company - where we celebrate the ability of every member of the Harrow Family to be the CEO of their job. Harrow's values have driven interest over the past decade in attracting high-performing professionals in a variety of disciplines. Members of our Harrow Family often express their pride in being a part of our commitment to (1) innovation, (2) patient access to affordable medicines, and (3) our track record of having never turned down an ophthalmologist doing mission work around the world - providing free medicines in support of mission work aimed at giving or maintaining the gift of sight to those most in need . We encourage you to learn more about Harrow and its unique culture to see if you're the right person to help contribute as we build a truly exceptional company, one we are all so proud of! Harrow's ophthalmic pharmaceutical portfolio is one of the most comprehensive in the industry, including: An expanding Posterior Portfolio including IHEEZO and TRIESENCE A broad Dry Eye Disease product line, led by VEVYE and bolstered by well-known adjacent ocular surface disease products such as FLAREX and TOBRADEX ST A Specialty Anterior Segment product line, which includes various high-need and utility products such as ILEVRO , NEVANAC , and VERKAZIA Job Summary With dual line reporting to the CEO/President and SVP & GM Manufacturing operations, the Front Office Coordinator is a key member of the site operations team responsible for managing all front desk activities and ensuring a professional, secure, and well-coordinated environment for employees, visitors, partners, and regulatory agencies. This role serves as the first point of contact for the facility and plays a critical role in supporting site leadership with administrative coordination, meeting logistics, and preparation for audits and external visits. Core Responsibilities Serve as the primary point of contact for all site visitors, ensuring professional and welcoming experience. Manage visitor check-in/check-out processes in accordance with company policies and security protocols. Coordinate and escort visitors, including partners, vendors, and regulatory auditors, ensuring proper access and compliance with GMP requirements. Maintain visitor logs, badges, confidentiality agreements, and required documentation. Manage expense reports for site leadership and designated staff, including collection of receipts, coding, submission, and reconciliation in alignment with company policies. Manage daily front office operations including reception coverage, mail handling (incoming and outgoing), and package coordination. Carries out administrative duties such as filing, typing, copying, binding, scanning, etc. Maintains office supply inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies, verifying receipt of supplies. Ensure the front lobby and meeting rooms are maintained in clean, organized, and audit-ready condition. Partner with site leadership to schedule meetings, town halls, and site-wide events. Support preparation of agendas, presentations, and logistics as needed. Coordinate front-office activities during FDA, State Board, customer, and partner audits. Ensure auditor accommodation is prepared, including conference rooms, supplies, and documentation access. Work closely with Quality and Operations teams to facilitate seamless auditor movement and communication flow. Adhere to confidentiality and audit protocol requirements. Prepare rooms and materials for internal meetings, external stakeholders, and VIP visits. Coordinate catering, facility setups, and technology support as needed. Maintain readiness standards for tour routes, public-facing areas, and presentation spaces. Provide administrative support for special projects, site initiatives, and communications. Assist with onboarding activities and visitor orientation materials. Qualifications & Requirements 3+ years in administrative, front office, customer service, or office management roles. Strong communication, interpersonal, and customer service skills. Ability to manage multiple priorities in a fast-paced, GMP-regulated environment. High level of professionalism, discretion, and attention to detail. Proficiency with MS Office Suite (Word, Excel, Outlook, PowerPoint). Position Type On-Site Travel None

Cosmetic & General Dentistry of New City proudly champions a patient-centric approach, fostering exceptional patient experiences, top-notch employee and dentist retention, and remarkable practice growth. You will thrive in an efficient office environment alongside an exceptional, well-trained, highly motivated dental team where you can expand your knowledge and career. We welcome you to join us if you are drawn to working in a clinically- focused, patient-centric, fully digital dental office. Apply today and be part of our exciting journey! Overview We are looking for a motivated, resourceful, customer-driven individual to join our team as a Front Office Coordinator. This position serves as a welcoming presence to all patients, vendors, and guests while offering day-to-day expertise in practice-level functions. This role is provided direction and responsibility for various administrative and clinical tasks daily and is assigned those responsibilities by the Practice Leader. Schedule: Mon/Thurs 845a-530p, Tues/Wed 845a-630p, Fri 845a-3p Duties/Responsibilities Maintain meticulous records to ensure all provider, insurance, and patient accounts are recorded and posted correctly. Schedule and confirm patient appointments to maximize the provider schedules. Present treatment plans and financial responsibilities effectively to patients. Address patient concerns while remaining calm, effective, and even-tempered in high-pressure circumstances. Maintain a positive and professional image, both individually and within the workspace. Consistently meet the expectations and responsibilities of the Practice Leader and practice needs. Assist and support clinical team as needed in areas such as set up/break down of dental operatory and instrument sterilization. Other assigned duties and responsibilities per management. Required Skills/Abilities Dental office experience preferred. Dentrix experience strongly preferred. Excellent oral and written communication skills. Adhere to OSHA guidelines, HIPAA Privacy Policy, and operating procedures. Facility with Microsoft Office and dental practice management software. Positively contribute to a respectful and collaborative working environment with coworkers. Facilitate patient comfort, care, and satisfaction consistently. Willingness to advance skills through continuing education opportunities. Present to work during scheduled shifts. Education and Experience High School Degree. Prior front desk experience in a medical or dental office. People management or staff/ project coordination experience. Physical Requirements Prolonged periods sitting at a desk and working on a computer. Prolonged periods of periods of standing and bending. Must be able to lift Benefits for Full-Time Employees* PTO, paid holidays, office closure days Medical Vision Dental allowance 401(k) Eligibility And many more! *Benefits are subject to change and eligibility* Our Mission & Values: Drive All Decisions and Actions “To Make Our Teams, Patients, and Practices Happier and Healthier!” Positive Energy - We are enthusiastic, empathetic, compassionate, optimistic, generous, kind, and passionate. Partnership - Work collaboratively together to achieve shared goals. We accomplish more together than as individuals. We are better together. Communication - Set clear expectations and feedback to our patients and team members. Growth - We strive to continuously improve and are goal-oriented. We grow always in all ways.

We are seeking a Part-Time Study Assistant for our growing organization! Work is "on your feet" with hands-on contact with clinical study participants. The ability to communicate with study participants and internal staff is key. Must be comfortable working with the public. Job consists of applying dermatological products, generally putting patches of product on participants' backs. Min High School Diploma. Strong communication skills. Flexibility with schedule and work locations is required. TKL offers uniform reimbursement, 401k eligibility, paid time off, and the opportunity to learn about research in the cosmetics industry. This is an entry level opportunity with on-the-job training. Career re-entry applicants are welcome. Starting pay rate is $17/hour. We have 2 openings. One is based primarily in our Bloomfield and Elizabeth facilities. The other is based in Bloomfield and Fair Lawn. Schedule consists of Monday/Wednesday/Friday 7:30am-4:00pm or 11:00am-7:30pm with potential for other days and times as needed.

Are you looking for a company you can grow your career with and advance in? Are you goal oriented, self-motivated & proactive by nature? Do you have a passion for health and wellness and love sales? If you have the drive, desire, and initiative to work with a world-class organization, we want to talk to you. At The Joint Chiropractic we provide world class service to every one of our patients, and we would like for you to join our caring team. Let us turn that passion for health and wellness and love of helping people, into a rewarding career. We have continued to advance the quality and availability of Chiropractic care in the Wellness industry. The Opportunity * 22 - 24 hours per week * Hours: Tuesdays & Thursdays 10-7 pm a must! Alternating Fridays 10-7 pm or Saturdays 10-4 pm are also available. * Competitive Pay of $18 per hour Plus Bonus Incentives on Membership Plans/Packages Sold * Bilingual (Spanish/English) Preferred! * Experience working in a "Wellness Chiropractic" setting is a very big plus as well! What we are looking for in YOU and YOUR skillset! * Driven to climb the company ladder! * Possess a winning attitude! * Have a high school diploma or equivalent (GED). * Complete transactions using point of sale software and ensure all patient accounts are current and accurate * Have strong phone and computer skills. * Have at least one year of previous Sales Experience. * Participate in marketing/sales opportunities to help attract new patients into our clinics * Be able to prioritize and perform multiple tasks. * Heath conscious & healthy lifestyle * Extremely organized. * Educate Patients on wellness offerings and services * Share personal Chiropractic experience and stories- current or past chiropractic patient is a plus * Work cohesively with others in a fun and fast-paced environment. * Have a strong customer service orientation and be able to communicate effectively with members and patients. * Manage the flow of patients through the clinic in an organized manner Essential Responsibilities * Providing excellent services to members and patients. * The Wellness Coordinators primary responsibility is to gain memberships in order to meet sales goals. * Greeting members and patients upon arrival. Checking members and patients in to see the Chiropractor. * Answering phone calls. * Re-engaging inactive members. * Staying updated on membership options, packages and promotions. * Recognizing and supporting team goals and creating and maintaining positive relationships with team members. * Maintain the cleanliness of the clinic and organization of workspace * Confident in presenting and selling memberships and visit packages * Keeping management apprised of member concerns and following manager's policies, procedures and direction. * Willingness to learn and grow * Accepting constructive criticism in a positive manner and using it as a learning tool. * Office management or marketing experience a plus! * Able to stand and/or sit for long periods of time * Upholding The Joint Chiropractic's core values of TRUST, INTEGRITY, EXCELLENCE, RESPECT and ACCOUNTABILITY About The Joint Chiropractic The Joint Corp. revolutionized access to chiropractic care when it introduced its retail healthcare business model in 2010. Today, it is the nation's largest operator, manager and franchisor of chiropractic clinics through The Joint Chiropractic network. The company is making quality care convenient and affordable, while eliminating the need for insurance, for millions of patients seeking pain relief and ongoing wellness. With more than 700 locations nationwide and nearly 11 million patient visits annually, The Joint Chiropractic is a key leader in the chiropractic industry. Ranked number one on Forbes' 2022 America's Best Small Companies list, number three on Fortune's 100 Fastest-Growing Companies list and consistently named to Franchise Times "Top 400+ Franchises" and Entrepreneur's "Franchise 500" lists, The Joint Chiropractic is an innovative force, where healthcare meets retail. For more information, visit ***************** Business Structure The Joint Corp. is a franchisor of clinics and an operator of clinics in certain states. In Arkansas, California, Colorado, District of Columbia, Florida, Illinois, Kansas, Kentucky, Maryland, Michigan, Minnesota, New Jersey, New York, North Carolina, Oregon, Pennsylvania, Rhode Island, South Dakota, Tennessee, Washington, West Virginia and Wyoming, The Joint Corp. and its franchisees provide management services to affiliated professional chiropractic practices. You are applying to work with a franchisee of The Joint Corp. If hired, the franchisee will be your only employer. Franchisees are independent business owners who set own terms of employment, including wage and benefit programs, which can vary between franchisees

Are you looking for a company you can grow your career with and advance in? Are you goal oriented, self-motivated & proactive by nature? Do you have a passion for health and wellness and love sales? If you have the drive, desire, and initiative to work with a world-class organization, we want to talk to you. At The Joint Chiropractic we provide world class service to every one of our patients, and we would like for you to join our caring team. Let us turn that passion for health and wellness and love of helping people, into a rewarding career. We have continued to advance the quality and availability of Chiropractic care in the Wellness industry. Part time and full time opportunities available Compensation: $16/hr + Bonus Potential What we are looking for in YOU and YOUR skillset! * Driven to climb the company ladder! * Possess a winning attitude! * Have a high school diploma or equivalent (GED). * An outgoing personality is a must! * Complete transactions using point of sale software and ensure all patient accounts are current and accurate * Have strong phone and computer skills. * Have at least one year of previous Sales Experience. * Participate in marketing/sales opportunities to help attract new patients into our clinics * Be able to prioritize and perform multiple tasks. * Educate Patients on wellness offerings and services * Share personal Chiropractic experience and stories * Work cohesively with others in a fun and fast-paced environment. * Have a strong customer service orientation and be able to communicate effectively with members and patients. * Manage the flow of patients through the clinic in an organized manner Essential Responsibilities * Providing excellent services to members and patients. * The Wellness Coordinators primary responsibility is to gain memberships in order to meet sales goals. * Greeting members and patients upon arrival. Checking members and patients in to see the Chiropractor. * Answering phone calls. * Re-engaging inactive members. * Staying updated on membership options, packages and promotions. * Recognizing and supporting team goals and creating and maintaining positive relationships with team members. * Maintain the cleanliness of the clinic and organization of workspace * Confident in presenting and selling memberships and visit packages * Keeping management apprised of member concerns and following manager's policies, procedures, and direction. * Willingness to learn and grow * Accepting constructive criticism in a positive manner and using it as a learning tool. * Office management or marketing experience a plus! * Able to stand and/or sit for long periods of time * Able to lift up to 50 pounds * Upholding The Joint Chiropractic's core values of TRUST, INTEGRITY, EXCELLENCE, RESPECT and ACCOUNTABILITY You are applying to work with a franchisee of The Joint Corp. If hired, the franchisee will be your only employer. Franchisees are independent business owners who set own terms of employment, including wage and benefit programs, which can vary between franchisees.