Office manager/administrative assistant jobs in Fargo, ND - 372 jobs

Executive Assistant - Full-Time Our client in is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support. Key Responsibilities: Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives. Prepare, review, and edit correspondence, reports, and presentations with meticulous attention to detail. Serve as a primary point of contact between executives, internal teams, clients, and stakeholders. Organize and facilitate meetings, including agenda preparation, minute-taking, and follow-up on action items. Assist with special projects and initiatives as directed by executive leadership. Maintain confidential records and files, ensuring data integrity and security. Handle expense reporting, invoice processing, and other administrative tasks as needed. Qualifications: Proven experience as an Executive Assistant or similar administrative role supporting senior leaders. Exceptional organizational skills with the ability to prioritize tasks and manage multiple deadlines. Excellent written and verbal communication abilities. Discretion in handling sensitive information and maintaining confidentiality. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms. Bachelor's degree or equivalent work experience preferred.

Who We Are At JonnyPops, our team is empowered to make an impact at work every day from producing high-quality, innovative frozen novelties to spreading kindness one pop at a time. We look for bright and ambitious individuals who seek out challenges, thrive in fast-paced and high-growth environments, align with our core values, and get fulfilment from seeing their work transform the world around them. Based in Elk River, MN, JonnyPops develops, manufactures, distributes, and markets frozen novelties. Retailers from coast to coast including Target, Costco, Publix, Kroger, Cub, along with thousands of regional and local grocers make JonnyPops part of their assortment. Growing from a dorm room start-up in 2012, JonnyPops mission is to make "A Better Pop for a Better World!" JonnyPops leads the frozen novelties space in innovation and uses simple ingredients with no artificial dyes. Every pop stick includes a kind deed, spreading kindness every day. Joining JonnyPops is an exciting opportunity to be part of high-growth brand and have a direct impact on the company's success. Join our team and help us make “A Better Pop, for a Better World!” Job Summary The Executive Assistant is a pivotal role responsible for managing the day-to-day administrative and personal needs of individuals on our executive team. This position ensures seamless coordination of schedules, communications, and tasks to support the executives in leading a fast-growing company. The role involves managing complex calendars, organizing travel arrangements, preparing high-level meeting materials, and acting as a liaison with internal and external stakeholders. This position requires a high degree of professionalism, confidentiality, and the ability to thrive in a dynamic and fast-paced environment while being able to anticipate needs and leading with creative problem solving. Essential Duties and Responsibilities Provide direct support to the C-Suite, assisting with all aspects of daily business tasks. Complete administrative tasks related to personal accounts and matters. Maintain confidentiality and handle sensitive information with discretion. Provide in-person support in Plymouth, MN daily, including office coordination and on-site logistics. Maintain awareness of industry trends, competitive developments, and relevant news related to key business contacts (social listening) to support executive communication. Document notes or drawings in PowerPoint, Word, or similar tools. Draft and edit documents, memos, and correspondence. Build strong relationships with internal teams and external partners. Assist in maintaining executive networks, including tracking stakeholders and relationship-building opportunities. Support the C-suite with operational coordination and priorities management. Manage multiple lines of incoming and outgoing communication, ensuring timely, accurate responses and prioritization. Facilitate meeting preparation, including agendas, pre-reads, and materials. Manage complex calendars, schedules, and shifting priorities. Coordinate domestic and international travel arrangements, itineraries, and logistics. Anticipate scheduling conflicts and resolve issues proactively. Provide administrative support for interdepartmental projects, events, and company initiatives. Track progress on strategic priorities and deliverables for the C-suite. Prepare executive briefings, summaries, and communications as needed. Food Safety Responsibilities Clearly reflect food safety and quality as part of the JP brand, when planning and executing projects, and while interacting with relevant external stakeholders. Minimum Qualifications Exceptional organizational skills, meticulous attention to detail, and outstanding communication abilities. Ability to multitask effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and project management tools (e.g., Asana). Maintain a professional appearance and demeanor at all times. Demonstrated commitment to confidentiality and discretion. Expected Pay Range Hired candidates may be eligible to receive additional compensation in the form on bonuses and/or commissions. $60,000-90,000 JonnyPops offers a competitive benefits package which includes the following: Medical/Health Insurance Dental Insurance Vision Insurance HSA FSA DCFSA Life & AD&D Insurance Short & Long Term Disability FTO/PTO EAP Programs Paid Holidays Employee Referral Program Sick & Safe Leave 401k Company Sponsored Meal Plan * Hired candidates may be eligible to receive additional compensation in the form of bonuses and/or commissions.

Vector Construction, a Structural Group Company, integrates technology-driven, engineered solutions into its industry-leading contracting services. Vector Construction's capabilities include specialty design-build services for new and existing structures, as well as a wide range of specialty repair and maintenance services. With offices located throughout the United States, and as a signatory to local, national, and international labor union agreements, Vector Construction has the track record and the experience to meet our customers' specialty contracting needs. JD Vector Construction is proud of a company culture that promotes 24/7 safety and quality. We offer competitive compensation and benefits including medical and dental insurance, 401(k), paid holidays & vacation, tuition reimbursement, career development and growth opportunities, and a caring work environment. EOE/M/F/D/V

Ames Construction has built America for more than 60 years, and the exceptional people who make up our team are a vital factor in our success. We are a full-service, heavy civil and industrial general contractor that brings innovative solutions to many market segments, from highway and bridge construction to mining and rail. Ames is a family-owned company that retains its entrepreneurial spirit while offering the experience and stability of a proven construction industry leader. Equipped with our core values of People, Team, Our Bond, Persistence, and Vision, we make communities across the U.S. safer, keep supply chains moving, and lay the groundwork for a sustainable future. By joining Ames, you will be working with talented colleagues at an award-winning, nationally recognized top 75 general contractor. . For general inquiries or office positions not posted, please apply here. . Ames Construction is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Job Description TIMEPROOFUSA was founded by some of the home remodeling industry's most respected leaders. We have quickly become America's fastest-growing home improvement company-providing roofing solutions to homeowners across the country. Our rapid growth is driven by one mission: to deliver uncompromising quality, dependable service, and lasting peace of mind to every customer we serve. As an Office Manager, you'll be the central hub of TIMEPROOFUSA's daily operations, ensuring the entire branch runs smoothly, efficiently, and with professionalism that reflects our brand. You'll support leadership, coordinate administrative workflows, manage communication channels, and maintain the structure that keeps every department moving forward - all while creating an organized, positive, and high-performing office environment! What You'll Do Oversee day-to-day office operations, including administrative tasks, scheduling, supplies management, and facility upkeep. Serve as the main point of contact for internal staff, vendors, and customers entering or contacting the office. Maintain and organize company records, documents, and files within CRM systems (i.e. Salesforce) and internal platforms. Support leadership and department heads with reporting, timekeeping, onboarding/offboarding, IT requests, shipping/receiving office needs, etc. Manage office communications - emails, phone lines, mail, and customer inquiries Coordinate meetings, trainings, office events, and company calendars to maintain seamless operations. What's In It for You $75k - $85k, depending on experience Full benefits package - Medical, Dental, Vision, 401k, and PTO Paid training and mentorship from industry-leading experts Opportunities for growth - advance into HR, Operations, or Administrative Leadership positions Supportive team culture built on communication, reliability, and recognition Full-time, W-2 employment What It Takes to Succeed Strong organizational and time-management skills - you thrive in a fast-paced environment and keep the office running efficiently Excellent communication and interpersonal abilities - you maintain professionalism and build trust with staff and clients. Problem-solving mindset - you can anticipate needs, resolve issues quickly, and keep things moving. About Us TIMEPROOFUSA is redefining the future of roofing. With fire-safe materials, sustainable technology, and a leadership team backed by decades of success in home remodeling, we're building smarter, safer homes that stand the test of time. Our core values-People First, Innovation, Customer Obsession, Integrity & Craftsmanship, and Profit Fuels Our Future-aren't just words on a wall. They drive how we build, lead, and win together. If you're the kind of person who thrives on challenge, takes pride in excellence, and wants to be part of a team that's changing the industry, this is your moment. Apply today, take the next step in your career, and let's build something extraordinary together.

Join Our Team as a Middle School Office Manager! Are you a motivated and organized individual looking for a rewarding career in education? St. Francis Indian School, also known as Sicangu Oyate Ho Inc., is seeking a dedicated Office Manager to support our middle school students, staff, and families. Position Overview: As the Middle School Office Manager at St. Francis Indian School, you will play a crucial role in ensuring the smooth operation of our school office. You will be responsible for managing administrative tasks, organizing student records, coordinating communication between staff and parents, and providing general support to the middle school team. Key Responsibilities: 1. Manage day-to-day operations of the middle school office, including answering phones, greeting visitors, and responding to emails. 2. Maintain accurate student records and ensure compliance with state and federal regulations. 3. Coordinate communication between teachers, parents, and students to support a positive learning environment. 4. Assist with scheduling appointments, parent-teacher conferences, and school events. 5. Support the middle school team with various administrative tasks as needed. Qualifications: - High school diploma or equivalent required; Associate's or Bachelor's degree preferred - Previous experience in an office management or administrative support role - Strong organizational skills and attention to detail - Excellent communication and interpersonal abilities - Proficiency in Google/NASIS and other office software About Us: St. Francis Indian School is a tribally controlled K-12 school located in St. Francis, South Dakota. Our mission is to provide a safe and nurturing learning environment that promotes academic excellence, cultural awareness, and personal growth for all students. We are committed to supporting the educational needs of the Sicangu Oyate (Rosebud Sioux Tribe) and empowering future generations through quality education.

Salary Hiring Rate: $39.30/hour, Grade 23, Exempt, Non-Union Stearns County Mission: Provide Exceptional Public Services to Assure a Safe, Healthy, Vibrant County for All. Stearns County Values: Professional | Approachable | Responsive | Collaborative | Fair & Equitable Stearns County is an equal opportunity employer and does not discriminate on the basis of race, color, creed, religion, national origin, sex, age, marital status, public assistance status, veteran status, disability or sexual orientation. It is important that your application show all the relevant education and experience you possess. Applications may be rejected if incomplete. Hiring Range: $85,825 - $102,479/annually (2026 Rates) Stearns County derives strength from its workforce and provides a welcoming environment where all are respected and valued. We are seeking a highly dedicated professional to join our leadership team in Public Works to provide ongoing supervision of office staff. County employees are provided a comprehensive benefit package, contributions to a Pension Plan , and generous time off. Please refer to our Benefits Overview . Position Objective To provide leadership for and management of the accounting and administrative support staff. This position is responsible for developing and performing the accounting and budgeting functions, process payroll and maintain all financial records, accounts and fiscal transactions for the department. Essential Duties and Responsibilities These examples do not include all possible responsibilities in this position and do not limit the assignment of related duties to this classification. 1. Directs and maintains the department's financial and cost accounting systems. 2. Directs employees involved with the input of expenditures and receipts into the Highway Department cost accounting system, County Finance system and the preparation of payroll for the department. 3. Develops, recommends, administers, and updates departmental policies and procedures affecting fiscal matters. 4. Monitors expenditures and revenues to accurately process all payments, receipts and payroll. 5. Insures proper processing of accounts payable and allocation of expenditures to the appropriate cost accounts. 6. Compiles infrastructure values and performs GASB-34 reporting. 7. Assists with preparation of the department budget, monitors budget performance, and recommends budget adjustments as necessary. 8. Supervises the overall contract management process, including tracking costs and receivables by funding source and processing payments to contractors. 9. Processes Federal and State contract grant requests and monitors/reconciles receivables of grants. 10. Oversees all financial reporting for the County Highway Department and governmental, contractual, and regulatory authorities. 11. Participates in employee selection, orientation, training, performance management and disciplinary actions. 12. Responsible for training and cross training staff on administrative/accounting functions. 13. Assists general public with obtaining permits. 14. Prepares invoices to municipalities for local participation on construction and/or maintenance projects including proper documentation for the charges. 15. Maintains effective working relationships with all applicable governmental, contracting and regulatory authorities. 16. Oversees inventories of materials and supplies in the department cost accounting system, reconciling all inventories with the financial system. 17. Reviews, reports and files fuel tax refund requests. 18. Implements the Department's p-Card program, ensuring all procedures are followed, purchases are authorized and proper support is obtained. 19. Oversees Department's IT needs in collaboration with Information Services and serves as the first-line troubleshooter for computer-related issues. 20. Ensures that all Department software is up-to-date, oversees the upgrade process for the Department with outside vendors and/or Information Services. 21. Attends work in a regular and timely manner. 22. Performs other duties as assigned or apparent. Minimum Qualifications In order to be considered for this position, applicants must possess the following: Bachelor's Degree in accounting or related business field with accounting emphasis Four years of accounting experience including one year supervising employees Experience using Microsoft Office Applications Reliable means of transportation to travel to multiple locations around Stearns County, some of which may not be accessible by public transportation Desirable Knowledge, Skills and Abilities 1. Knowledge of accounting theory, principles and practices. 2. Knowledge of principles of governmental accounting, including budget preparation and control measures. 3. Knowledge of principles of office management, including conflict resolution. 4. Knowledge of fiscal analysis methods. 5. Knowledge of State and Federal governmental fund accounting, auditing and reporting requirements. 6. Knowledge of automated accounting and internal audit trail procedures. 7. Ability to implement audit procedures. 8. Ability to perform difficult and complex accounting calculations and entries. 9. Ability to analyze, plan, organize, and perform detailed accounting procedures. 10. Ability to exercise sound judgment in decision making. 11. Ability to work independently with minimal supervision. 12. Ability to organize and prioritize tasks. 13. Ability to effectively communicate verbally and in writing. Accountabilities Shared By All Employees 1. Performs job responsibilities in a manner consistent with the County's mission and values. 2. Develops and maintains a thorough working knowledge of all department and County-wide policies, protocols and procedures that apply to the performance of this position. 3. Develops respectful and cooperative working relationships with co-workers. 4. Informs immediate supervisor of all important matters pertaining to assigned job responsibilities. 5. Seeks opportunities for further personal growth and development. 6. Represents the County in a professional manner to all internal and external contacts when doing the County's business. 7. Complies with all rules and policies in order to maintain a safe work environment. Accountabilities Shared By Managers and Supervisors 1. Demonstrates, by personal example, the integrity, ethics and excellence in work performance. 2. Participates in decisions related to the selection, promotion, transfer, pay and discipline of assigned employees. 3. Orients personnel to County policies and procedures, and clearly communicates primary responsibilities and expected performance outcomes so individuals may proceed with certainty in their respective positions. 4. Leads, monitors, and continually evaluates employee performance using the performance communication process. 5. Administers County policies and contracts in a legal manner and fully documents all incidents and actions taken as a member of the supervisory/management team. 6. Creates a work environment in which individuals are motivated to accumulate additional skills and competencies and assists them in seeking opportunities for further personal growth and development. Work Environment and Physical Demands The primary responsibilities for this position will be performed approximately 100% of the time indoors. Will require travel to offsite locations and minimal attendance at evening meetings. Will have infrequent exposure to health hazards and accidents; requires a low level of physical effort. All employees are required to reside within the state of Minnesota. Extent of Supervision or Guidance Provided Work is performed under the general supervision of the County Engineer. Supervision of Others This position supervises Staff Accountant, Senior Account Technician, and Administrative Assistant positions. Responsibility for Public Contact Moderate. Hours of Work This position has a normal work schedule of 7:30 a.m. to 4:00 p.m.; may include some hours outside of normal work hours on occasion. Interview Date If you are selected to be interviewed for this position, interviews will be held on a date to be determined. Invitations to interview will be sent to the email address listed on the job application and will be based upon an assessment of education and experience. A job specific physical, drug and/or psychological exam may be required before appointment. Benefits To view Stearns County benefits go to: Stearns County Benefits Page If you require special accommodations to participate in the Stearns County hiring process, please contact us at ************.

Job Description Office Manager Salary: $60,000-$70,000 Per Year Incentives: Annual Bonus What a day is like: As an Office Manager, your focus will be to lead, train, and support the sales and service team in the office. You and your team will respond promptly and professionally to client inquiries, as well as assist the sales force with marketing calls. In this position you oversee all aspects of daily office operations including invoicing, scheduling, data entry, as well as order and maintain all internal office equipment and supplies. You will support your specialists in the field by tracking and reporting on performance, while also supporting the corporate Human Resources team by completing all necessary employee paperwork during employment. What kind of person we're looking for: The desire to grow yourself, your team and your business 2 -5 years managing an office and staff Experience working with a sales team helpful but not required Associates degree or higher preferred Ability to work efficiently and effectively with little supervision Excellent organizational, verbal, and written communications skills Data entry and Microsoft Office proficiency Ability to work in fast-paced, high-volume environment An attitude to lead and support continuous improvement Must be authorized to lawfully work in the U.S. Why you wil love working here: We have lots of training and developments opportunities and will support your continuing education in the industry You'll work alongside some of the best trained and equipped teams in the industry, with an emphasis on quality and safety We're collaborative, so you'll have the ability to connect and collaborate with people in your specialty field We offer a competitive salary and benefits, including matched 401(K), health care benefits, a flexible spending plan, paid time off and more You want to work in a company striving to ensure all employees are engaged Physical demands of this role: These physical demands described must be met by an employee to successfully perform the essential functions of this job. While performing the duties of the job, the employee is subject to frequently lift and/or move up to fifty (50) pounds. SavATree's mission is to take our passion for nature and keep this country's outdoors beautiful and flourishing. Through our comprehensive lawn and tree care, we work hard to make sure our customers have attractive, healthy and cared-for green spaces to enjoy. Over the last thirty years, we have opened new offices across the country, and we are looking for people who want to grow with us. We want everyone to be able to identify and achieve their own version of success, which means giving each team member the room and opportunity to grow. To ensure that everyone has the best chance to succeed, we invest heavily in training and continuing education. We make it easy for you to reach out and get the help you need, even when it's from the other side of the country. This means actively fostering a collaborative culture where we come together to learn from each other and help each other succeed. We pride ourselves on creating an environment where each employee has the resources and opportunities to advance his or her career and become a go-to subject matter expert. That's why we often say that when you work here, you thrive here. SavATree is an equal opportunity employer and a Drug Free Workplace

We are looking for a Front Desk Supervisor to lead and manage the front desk operations of our hotel. The ideal candidate will be responsible for overseeing a team of front desk staff, greeting guests, addressing guest inquiries and complaints, and ensuring a professional lobby environment. Strong leadership, time management, organizational, and communication skills are essential. Compensation: $18 - $20 Key Responsibilities: Led and trained front desk staff, and managed shift schedules. Process guest check-ins, confirm reservations, assign rooms, and issue room keys. Handle confidential guest information with integrity. Resolve guest complaints and requests in a friendly, professional manner. Ensure the lobby and common areas are clean and welcoming. Manage cash drawer contents and transactions during shifts. Coordinate with Housekeeping/Maintenance to ensure room readiness. Process payments (cash, debit, credit) and check-outs, resolving any charges. Generate daily reports (arrivals, departures, special requests) and ensure accuracy. Supervise staff performance and complete performance reviews. Assist guests with directions and information about the property and local areas. Perform administrative duties such as filing and updating records. Ensure all front desk activities (bookings, appointments, calls, emails) are handled efficiently. Complete other duties as assigned. Requirements: Minimum 2 years of hospitality experience. Minimum 2 years of front desk experience. At least 1 year of supervisory experience, preferably in hospitality. Proficiency in Windows OS and company-approved spreadsheets and word processing. Strong verbal and written communication skills. Ability to handle guest complaints and resolve issues promptly. Ability to manage time effectively in high-pressure situations. High school diploma or equivalent. Physical Demands: Regularly required to walk, stand, and use hands to reach. Frequently required to stoop, kneel, crouch, or crawl. Must be able to lift and move up to 50 pounds occasionally.

Job DescriptionOffice Manager - Medspa Practice (Twin Cities Area) We are seeking an experienced and organized Office Manager to join our growing aesthetic medical practice. This full-time, onsite position is ideal for a candidate who thrives in a leadership role, enjoys overseeing clinic operations, and is passionate about supporting a team dedicated to delivering exceptional patient care.Location: 4 days per week in Edina 1 day per week in Fridley (Candidates should reside in the greater Minneapolis-St. Paul area) Schedule: Monday-Friday, 40 hours per week Compensation & Benefits: Annual salary: $50,000-$60,000 Health insurance 401(k) PTO Profit sharing opportunities About the Role:The Office Manager will oversee daily operations across two clinic locations, support the medical and administrative staff, and help ensure a consistently high standard of care and customer service. This individual will be instrumental in holding team members accountable, refining operational processes, and creating a positive, efficient work environment.Key Responsibilities Include: Managing scheduling, staffing, and daily clinic operations Supporting the provider and team to maintain quality patient experiences Overseeing compliance and clinic procedures Tracking performance metrics and contributing to strategic growth goals Fostering a supportive, family-oriented team culture Qualifications: Minimum 3 years of relevant experience in clinic or medspa operations Associate or Bachelor's degree required Demonstrated leadership and people management skills Strong organizational and communication abilities Experience holding teams accountable in a professional and respectful manner Why Join Us?Our team is committed to patient-centered care and a friendly, family-oriented work environment. We offer opportunities for professional growth as the practice expands, and value individuals who bring accountability, initiative, and compassion to their leadership style.

Job Description We're hiring a reliable and detail-oriented Office Manager to support daily administrative and operational functions for a growing food and beverage distribution company. This role focuses on office coordination, organization, and supporting leadership in a small-team environment, with opportunities to grow as the company expands. Requirements 2-3 years of prior office or administrative experience Strong organizational and time-management skills Proficiency with basic office software (email, spreadsheets, documents) Ability to work independently in a small office environment Professional written and verbal communication skills Detail-oriented and dependable Benefits Performance-based raise expected after six months, based on skill set Training provided for company-specific applications Opportunity for long-term growth as the team expands Stable, supportive small-office environment

Full Time Office Manager Now Hiring! Are you looking for a great company to work for in a controlled climate office setting? We are looking for a skilled, motivated person to work in a busy office! We have a great opportunity for you! Apply NOW! Job Duties/Qualifications: Greet people as they come into the office area. Manage daily office operations, including scheduling, filing, and correspondence. Process accounts payable and accounts receivable, invoicing, and customer statements. Previous office management or administrative experience. High school diploma or equivalent required All other tasks assigned by supervisor. Your Time Is Now! Apply Today! Pay: $20-$24+/HR depending on qualifications. Shift: Day; Monday - Friday Hours: 8am-5pm Why work for Advance Services, Inc. Advance Services is for and about people; we are your employment specialists. Enjoy our easy application process. You NEVER pay a fee! Weekly pay. Fun Safety and attendance incentives. Health Benefits to keep you and your family healthy. Great Referral Incentives. Advance Services partners with the top companies in the area! Apply for this job by clicking the apply button. You will be directed to our website, *********************** Please select a branch near you or call our office at ************. Stop in and see our experienced, bilingual, and friendly staff today at 1800 Broadway, Suite 2, Yankton, SD 57078. Advance Services is an equal opportunity employer #103

We are a Chicagoland based CPA firm with offices in Edina, MN and Schererville, IN. Our firm specializes in audit, accounting and tax services to employee benefit plans, labor organizations, not-for-profits organizations and governmental entities. Legacy Professionals provides exciting opportunities for its employees to grow and advance. We strongly believe in promoting from within and look for people who possess the desire to build a successful and rewarding career. In this position, you will provide administrative services to the Partners and employees; coordinate daily office services operations and provide backup to various administrative services and personnel in other departments. This is a hands-on job that requires you to perform many of the administrative tasks of the position. Some Saturday work may be required during the months of January through mid-April (Tax season). Primary Responsibilities Supervise daily office services Purchase and control all office supplies, furniture and equipment Maintenance of various databases associated with the position Serve as liaison with the building management and Life-Safety team Coordinate partner needs on a day-to-day basis, and various support tasks of all departments Perform other duties as assigned by the Partners of the Minnesota office Recommends changes in office operation procedures to increase efficiency Manage reception voicemail box Word Processing duties Tax preparation Partner Support Provide administrative support for Partners Firm administrative communications, travel arrangements, firm events, mail distribution, AP process, event tickets, partner meeting arrangements, , manage mailboxes and notary Office Support Maintains facilities and office equipment Office of the building correspondence, supplies, office and office equipment maintenance, day to day Edina office operations Qualifications Associate's degree in Business Administration or equivalent work experience Minimum 2 years of office personnel supervisory experience Hands-on experience with office equipment and related procedures High proficiency in MS Word, Excel and Outlook software Strong communication and interpersonal skills Ability to work independently and multi-task Ability to work in a fast-paced environment with regularly shifting priorities and changing situations Benefits Great opportunity for growth within the firm Competitive benefits package (including vacation, sick leave, holidays, medical, dental, vision, 401(k), long/short-term disability, life insurance and a flexible spending account program) Dress for your day attire Employee referral bonus Fun firm sponsored social events Legacy Professionals LLP is an equal opportunity employer. All applicants must be eligible to work in the U.S.

We are excited to announce an internal job opening for the position of Bemidji Office Manager. This is a fantastic opportunity for a motivated and experienced individual to take on or expand a leadership role within our organization. EAPC is offering relocation assistance to internal candidates interested in exploring this opportunity. Role Overview: As the Bemidji Office Manager, you will support the operational needs of the office and region while helping lead staff in maintaining a safe, collaborative, and positive work environment. You will promote strong customer service and quality control by upholding standards, addressing issues, and recommending process improvements. The role includes overseeing office workload to ensure efficiency and meeting client expectations. This position collaborates closely with leaders across the firm and includes maintaining a departmental workload appropriate to your experience. Key Responsibilities include (not exhaustive list): * Office Administration: Oversees the daily operations and overall environment of the local office, managing facility needs, coordinating staff schedules, and ensuring consistent application of office procedures and standards. This role supports a positive and productive workplace by leading staff, fostering EAPC's culture, and assisting with project coordination, budgeting, proposals, and backlog management. The Office Manager partners with HR and department leadership in hiring, onboarding, mentoring, and performance support, while providing clear communication and guidance to staff. Additional responsibilities may be assigned to support the effective operation of the office. * Business Development: Work and collaborate with sector leaders, marketing staff, and design professionals throughout the firm to develop relationships and win work. Lead and oversee the analysis of RFQs and RFPs and the development of written proposal responses. Develop, craft, and write proposals and oversee the preparation and timely completion of qualifications packages and proposals with all contributing parties both inside and outside the firm. * Technical: This position will maintain a reduced architectural or engineering workload in alignment with their experience and qualifications. Qualifications: * Bachelor's degree from an accredited Architecture or Engineering program required. * Minimum 8 years of architectural/engineering experience; 10+ years preferred. * Licensure preferred; must be on a path to licensure and able to obtain. * Demonstrated ability to actively listen, collaborate, and communicate effectively and professionally with multidisciplinary team members and clients. * Staff management experience preferred not required. * Ability to communicate collaboratively with honesty, respect, and sensitivity. * Ability to manage time and prioritize multiple tasks/projects concurrently; ensure tasks are completed and commitments are met by others. * Must possess a valid driver's license. * Must be eligible to work in the U.S. without visa sponsorship. This position is in Bemidji, MN and is a full-time benefited position that will report to the Chief Operations Officer. Salary Range: $90,000-$115,000/year. The listed pay range represents the company's good faith estimate of the minimum and maximum base rate of pay for this position at the time of the posting. The selected candidate's compensation will be determined based on their work location, qualifications, relevant experience, operational needs, demonstrated performance over time, and internal pay alignment. EAPC is an equal opportunity employer disability/veteran. If you need any assistance or accommodation completing this application, please contact human resources at ************ or email *********************.

Part-time Description Reports to: CEO Under supervision, the Office Manager performs office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects to facilitate efficient operation of the organization. The role of this position is defined and impacted by the mutual working relationship established with the Executive Director. Essential Duties: Reception - Provide administrative/secretarial support for Executive Director, Managers, and Supervisors (e.g. answering telephones, assisting visitors, and resolving a range of administrative problems and inquiries). Anticipate and respond to needs and demands of customers (both internal and external). Interact with customers in a positive and helpful manner. Facilitate the prevention and/or resolution of conflict while preserving working relationships. Executive Director Administration Support - Provide administrative/secretarial support for CEO (such as assist managing her calendar, preparing materials for meetings, setting-up appointments, travel arrangements, etc.). Manages access to Executive Director by screening calls and visitors to determine appropriate course of action. Serves as a liaison, with delegated authority, between Executive Director and subordinate staff by relaying instructions and information and following commitments through to completion. Interacts and communicates with a strong degree of judgment and discretion Office Administration - Coordinate with support staff for operational support activities of the organization; serve as a liaison between managers, supervisors, and staff members in the resolution of day-to-day administrative and operational problems. Monitors and reconciles departmental or program budget and tracks travel and office expenditures. Operate desktop computer to compose and edit correspondence and memoranda from verbal direction and from knowledge of organizational policies; prepare, transcribe, compose, type, edit and distribute agendas and minutes of All Staff Meetings. Create and maintain office documents (such as, forms, invoices, reports, data sheets, etc.). Maintain the inflow and outflow of goods (food, paper, pens, pencils, notepads etc.), arrange for repair and maintenance of office equipment, receive, store and maintain inventory of office supplies and equipment, and send, receive and sort mail and other packages. Make and take responsibility for, and demonstrate commitment to, appropriate decisions in a timely manner. Ensure that decisions are made based on policies, rules and organizational directives and solve emerging problems. Establish and maintain harmonious professional relations by demonstrating respect for and sensitivity to others. Perform other duties and responsibilities as required. Project Management - Ability to plan, organize, and manage resources to bring about the successful completion of a specific project. Share information, knowledge and personal strengths. Seek to understand and build on different perspectives of others to enhance team efficiency and quality outcomes. Maintain confidentiality in all aspects on the organization. Produce clear, concise, logical and grammatically correct written material in English. Miscellaneous- As the business needs, the position will require to provide support for Olu's Beginnings, such as child care and administration Provide social media support for CEO Assist the CEO in tasks for business success Education and Experience: Prefer at least a High School Diploma or equivalent (G.E.D.). Must have 2 to 3 years of progressively responsible office, customer service, problem solving, and administrative experience or equivalent in a comparable environment. Qualified status under Minnesota Rule 11 must be maintained (Criminal background studies of individual affiliated with programs licensed by DHS). Must have ability to work independently in a multi-tasking customer service setting. Must type 60 w.p.m. with accuracy and be able to transcribe from hand-written notes or verbal instructions. Ability to proofread the work of self and others with a high degree of accuracy. Good decision making, problem solving, and judgment skills. Must be computer literate including basic skills in the use of Word, Excel and Outlook. Effective communication skills (written and oral). Previous experience with social media Licenses: Valid MN Drivers' License (this is a condition of employment) including personal vehicle insurance coverage. Use of Tools and Equipment: Office equipment, such as; computer, keyboard, adding machine, paper cutter, fax, copier, telephone and postage meter. Language Skills: Ability to read, write, and comprehend English effectively. Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Physical Requirements: These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the Administrative Assistant job. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of the Administrative Assistant's job. While performing the responsibilities of the Office Manager's job, the incumbent is required to talk and hear. The incumbent is often required to sit and use his or her hands and fingers, to handle or feel. The incumbent is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl; occasionally lift, carry, and put away parcels weighing up to 30 pounds. Vision abilities required by this job include close vision. The incumbent will sit and use a computer workstation, including keyboard and visual display terminal, for extended periods of time. Work Environment: The noise level in the work environment is usually quiet to moderate. The incumbent may be subject to hostile and emotionally upset customers or employees. This job description is intended to convey information essential to understanding the scope of the Office Manager's position and it is not intended to be an exhaustive list of experience, skills, efforts, duties, responsibilities or working conditions associated with the position. COVID-19 considerations: Olu's follows all Centers for Disease Control and Prevention (CDC), Minnesota Department of Health (MDH), Department of Human Services (DHS) COVID-19 guidelines and recommendations. Olu's observes precautions such as remote interview process, personal protective equipment provided/required, plastic shields at work stations, temperature screenings, social distancing guidelines in place, virtual meetings, sanitizing, disinfecting, or cleaning procedures in place. A mandatory COVID vaccine policy is in place for all Corporate/Headquartered employees. COVID-19 considerations: Olu's follows all Centers for Disease Control and Prevention (CDC), Minnesota Department of Health (MDH), Department of Human Services (DHS) COVID-19 guidelines and recommendations.

Job DescriptionBenefits: 401(k) matching Bonus based on performance Competitive salary Employee discounts Health insurance Paid time off Office Manager Luxury MedSpa, Wellness & Longevity Company: LAK MedSpa (pronounced LAKE) Location: Wayzata, MN 55391 Job Type: Full-Time, On-Site Compensation: $75,000$95,000 base salary + performance bonus About LAK MedSpa LAK MedSpa is a physician-led MedSpa, Wellness & Longevity practice located in Wayzata, Minnesota one of the Twin Cities most affluent communities. We deliver an elevated, concierge-style client experience supported by strong systems, disciplined operations, and high professional standards. Our patients expect excellence and so do we. We are hiring an Office Manager to serve as the operational leader of our practice. This is a leadership role with responsibility for people, systems, performance, and growth. Position Summary The Office Manager is responsible for overseeing daily operations, leading the team, managing performance metrics, and partnering with ownership to drive operational and financial success. This role requires strong leadership skills, operational discipline, comfort with technology, and the ability to deliver a refined client experience in a luxury medical environment. Key Responsibilities Manage daily office operations and workflows Lead, train, and hold accountable front desk and support staff Establish and track KPIs, production goals, and performance metrics Design, implement, and optimize a membership program Implement and manage CRM, scheduling, and reporting systems Support marketing initiatives including email, social media, website updates, and AI-enabled tools Ensure a consistent, high-touch luxury client experience Maintain compliance with policies, procedures, and service standards Collaborate with ownership on operational planning and execution Qualifications 35+ years of management experience in MedSpa, medical, wellness, or luxury service environments Proven people management and leadership skills Experience tracking KPIs and performance metrics Strong organizational and problem-solving abilities Comfortable with technology, CRMs, and reporting tools Professional demeanor appropriate for an affluent clientele Ability to work on-site in Wayzata, MN Compensation & Benefits Competitive base salary ($75,000$95,000, depending on experience) Performance-based bonus tied to controllable KPIs Paid time off and holidays Employee wellness and aesthetic benefits Growth opportunity in a physician-led practice Work Environment High-touch, client-focused luxury setting Collaborative, professional team culture Clear expectations and accountability Equal Opportunity Statement LAK MedSpa is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Description Office Manager Salary: Starting at $20/hr About us! We exist to transform our teams and industry by building highly effective teams to glorify God. We are a utility contractor offering a variety of services to the industry, specializing in customer service. We have the capabilities for Direction Drilling, Plowing, Trenching, Drop Plowing, Fiber Splicing, and more. Summary: The Office Manager is responsible for overseeing daily administrative operations to support the field team, supporting the financial and HR functions, as well as coordinating company functions, such as training, conferences, and travel arrangements. Responsibilities: A/P- Pay and manage bill pay. To receive, manage, and pay bills to vendors. HR- On/offboard, payroll system management, facilitate drug tests, facilitate documentation (CDL, med-card, training cert.) Payroll Incoming/outgoing mail and checks Bill pay Invoicing Support for PM Field support on payroll and misc. Tasks to support the field (mapping software tasks, dispatch tasks, crew support HR Manager Maintain stocked and operational offices. Organize company functions This role places a high emphasis on: Strong morals and ethical decision-making Integrity and trustworthiness Respect for people, processes, and commitments Alignment with company culture and long-term vision What Does Winning Look Like? These are the Success Statements that serve as the outcomes that the Office Manager is responsible for achieving and sustaining. Miners Underground employees feel heard, valued, and supported by the Office. Employee benefits and pay are communicated and managed in a timely manner reflective of our values. A/P and A/R are managed in a timely and professional manner in accordance with set KPI's. New employees feel valued, led, and in the loop during the onboarding phase. Communication and interaction is reflective of our company values and mission. Requirements High level of integrity, professionalism, and ethical judgment An “I will attack this problem” mindset Must be able to pass a drug test Must have reliable transportation Applicable office management experience (industry-specific experience preferred but not required) Strong organizational, problem-solving, and decision-making skills Excellent communication and interpersonal abilities Proven track record of accountability and follow-through

Job DescriptionBenefits: Competitive salary Dental insurance Health insurance Vision insurance Office Manager Construction Company Were a busy construction company looking for an experienced Office Manager to basically be the backbone of our office handling the books, payroll, projects, and keeping everything running smoothly. This is a big, important role, and were looking for someone who knows construction, is super organized, and can juggle a lot without getting overwhelmed. That said were also a very laid-back, casual, no-drama kind of workplace. No corporate vibes, no micromanaging. We just want someone whos dependable, knows their stuff, and wants to be part of a solid team where everyone pulls their weight and treats each other with respect. What Youll Be Doing Money & Bookkeeping Handle all bookkeeping in QuickBooks (construction experience is a big plus) Run union construction payroll, including certified payroll and union benefits Pay bills, code expenses, and keep job costs organized Send out invoices, track payments, and follow up when needed Reconcile bank and credit card accounts Help keep things clean and ready for the CPA at month-end and year-end Office & Admin Keep the office running day-to-day Answer phones, handle emails, and deal with general admin tasks Keep files and paperwork organized (digital and paper) Order supplies and work with vendors Help with basic HR-type paperwork when needed Projects & Contracts Set up new jobs and keep project files organized Track contracts, insurance, lien waivers, and compliance docs Help project managers with admin support Keep tabs on change orders and subcontractor paperwork Property & Owner Support Help manage commercial rental properties: Tenant communication Utilities Rent tracking Help with some of the owners personal property and finances: Paying household bills Utilities What Were Looking For At least 35 years of experience in office management/bookkeeping (construction strongly preferred) Union payroll experience is HIGHLY preferred Solid QuickBooks skills Comfortable handling AP, AR, reconciliations, and job costing Super organized and good at staying on top of a lot of moving parts Trustworthy and professional (youll be handling confidential info) Able to work independently and not need a ton of hand-holding Why This Job Is Actually Pretty Great Competitive pay based on experience Benefits Package (health, dental, vision) Very relaxed, casual work environment Small team, direct communication with ownership Youll have real responsibility and actually be appreciated for what you do Stable, long-term position with a well-established company If you know construction, know payroll, and want a job where you can just come in, do good work, and not deal with corporate nonsense, wed love to talk to you.

OFFICE MANAGER - RIVER OAKS Supportive leadership in a mission-driven assisted living community Why Join River Oak? River Oaks is a warm and welcoming assisted living community dedicated to helping adults with mental health challenges live with dignity, stability, and purpose. We believe that both residents and staff deserve an environment that is engaging, supportive, and rooted in compassion. We are currently seeking a full-time Office Manager who will play a key role in supporting day-to-day operations, coordinating medical appointments and transportation, and helping ensure the highest quality of care for our residents. If you're passionate about people, skilled in administration, and motivated by meaningful work, we invite you to apply. WHAT WE OFFER: ✅ Competitive salary (up to $25/hour and generous benefits package) ✅ 401(k) retirement plan with 5% employer match ✅ Medical, dental, and vision insurance, up to $1,000 employer-funded HSA account ✅ Short- and long-term disability insurance ✅ Life insurance ✅ Paid time off (PTO) ✅ Scholarship assistance ✅ Positive, purpose-driven work environment A DAY IN THE LIFE: As the Office Manager, you'll oversee front office operations while working closely with the leadership team to coordinate care services. You'll manage phones, schedule transportation and appointments, assist with resident trust accounts, and support communication across care teams. Your organizational strength and compassionate leadership help ensure that each day runs smoothly for residents and staff alike. WHAT YOU BRING: ✅ Prior experience in office management or administrative support (required) ✅ Experience working in a mental health or assisted living setting (preferred but not required) ✅ Strong communication and leadership skills ✅ Ability to prioritize, stay organized, and work independently A heart for helping others and contributing to a mission-driven team SCHEDULE: This is a full-time position, Monday through Friday during standard business hours. Join Our Team! If you're ready to bring your talents to a team that truly makes a difference, we want to hear from you. Take a moment to complete our fast, mobile-friendly application- we look forward to meeting you!