Executive Administrative Assistant
Office manager/administrative assistant job in Madison, WI
_This position is remote and can be based anywhere within the United States. Candidates must be able to work within EST or CST business hours._ **_What Administration contributes to Cardinal Health_** Business & Administrative Support is responsible for assisting general business operations by providing an array of administrative and data support activities.
Administration is responsible for performing a variety of administrative activities in support of their assigned work team. May assist executives in budget preparation, record maintenance, and generating reports regarding operations, personnel changes, etc. Uses company software to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May design processes to enhance workflow. Serves as administrative liaison with others within and outside the company regarding administrative issues.
**_Responsibilities_**
+ Maintain Vice President's calendar, including but not limited to management of daily schedule, quickly responding to schedule changes, coordinating multiple schedules to align availability, standing up recurring meeting cadence, scheduling department/team meetings and coordinating associated logistics (conference room reservations, room set-up, luncheons, etc.)
+ Provides executive administrative support for eight other Vice President level leaders.
+ Maintain confidentiality of executive communication, projects, and work.
+ Coordinate travel including the booking of all flights, hotels, car rental, etc. for conferences, and other external and internal events and meetings.
+ Prepare and submit expense reports for executive staff members as requested. Review and approve expense reports as executive delegate which requires familiarity with all T&E policies.
+ Coordinate department leadership meetings and arrange catering and transportation when needed.
+ Create, edit, and proofread Microsoft PowerPoint, Excel and Word documents and presentations utilizing data or input provided by staff inclusive of managing shared live versions on Microsoft Teams.
+ Maintain team organization charts.
+ Screen incoming calls/inquiries and handle independently where possible.
+ Other administrative support duties (i.e., functional support during key projects), as assigned.
**_Qualifications_**
+ 6+ years of experience, preferred
+ High School Diploma, GED or technical certification in related field or equivalent experience, preferred
+ Self-directed; ability and willingness to problem-solve and apply creative solutions (for example with calendaring conflicts)
+ Proficient verbal and written communication skills
+ Proven experience and ability to multitask.
+ Ability to interface with employees at all organizational levels, especially VP+ level. Work collaboratively with peer level Executive Administrative Assistants.
+ Ability to escalate issues when necessary.
+ Strong time management and prioritization skills; ability to effectively set expectations with internal customers regarding timing of activities.
+ Detail-oriented and able to work with a high level of confidentiality, experience using discretion and judgment in all interactions.
+ Proficient in Microsoft Office programs and Outlook
**_What is expected of you and others at this level_**
+ Takes the lead in effectively applying and teaching new processes and skills in order to accomplish a wide variety of assignments
+ Comprehensive knowledge in technical or specialty area
+ Ability to apply knowledge beyond own areas of expertise
+ Performs the most complex and technically challenging work within area of specialization
+ Preempts potential problems and provides effective solutions for team
+ Works independently to interpret and apply company procedures to complete work
+ Provides guidance to less experienced team members
+ May have team leader responsibilities but does not formally supervise
**Anticipated hourly range:** $27.00/hr - $42.00/hr
**Bonus eligible:** No
**Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being.
+ Medical, dental and vision coverage
+ Paid time off plan
+ Health savings account (HSA)
+ 401k savings plan
+ Access to wages before pay day with my FlexPay
+ Flexible spending accounts (FSAs)
+ Short- and long-term disability coverage
+ Work-Life resources
+ Paid parental leave
+ Healthy lifestyle programs
**Application window anticipated to close:** 12/29/2025 *if interested in opportunity, please submit application as soon as possible.
_**The hourly range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity._
_Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._
_Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._
_To read and review this privacy notice click_ here (***************************************************************************************************************************
Executive Assistant/Office Manager
Office manager/administrative assistant job in Madison, WI
As an Executive Assistant with the URUS Group, you will provide expert-level support to the key members of our management team while serving as a strategic and trusted partner who ensures the smooth execution of daily priorities, meetings, communications, and strategic initiatives. You will be the face of URUS global headquarters office, greeting guests and ensuring a welcoming and inviting space. This role requires excellent organizational skills, discretion, and the ability to anticipate needs while balancing multiple competing priorities.
Key Responsibilities
Executive & Administrative Support
Provide high-level executive and administrative support to leadership team members.
Manage complex calendars, prioritize meetings, and coordinate schedules across global teams and external stakeholders.
Prepare and edit correspondence, PowerPoint presentations, briefing notes, surveys, and reports.
Serve as a trusted advisor to executive(s), anticipating needs and helping prioritize initiatives.
Act as a liaison on behalf of the executive(s) with staff, partners, and external stakeholders.
Prepare and reconcile executive expense reports and company credit card statements.
Office & Facilities Support
Responsible for front desk administration including greeting visitors.
Oversee office operations, including supplies, kitchen needs, IT coordination, and facilities support.
Oversee the upkeep of the office facilities, manage office supply inventories, and coordinate maintenance requests as needed.
Provides support for email correspondence, and coordination of mail and deliveries, including trips to shipping centers as needed.
Partners with external vendors and suppliers: i.e. local corporate hotel rates, food and beverage vendors, cleaning services.
Manage social functions and employee engagement activities in collaboration with committees.
Meeting & Event Coordination
Coordinate internal and external meetings. Prepare meeting agendas, materials, and summaries.
Organize logistics for on- and offsite events, including venue booking, catering, travel, and communications.
Travel Management
Serve as the main contact for the corporate travel agent; assist with arranging domestic and international travel.
Handle all travel-related communications and documentation for executives and visitors.
Communication & Correspondence
Ensure efficient communication between executives, staff, global directors, and URUS head office.
Route incoming emails, mail, and calls appropriately, maintaining professionalism and confidentiality.
Work closely with EA's from URUS and URUS brands to ensure the smooth running of the day-to-day business.
What You Bring
Proven experience supporting executives in a fast-paced, global environment.
Exceptional organizational and time management skills with strong attention to detail.
Ability to handle confidential information with discretion and professionalism.
Strong written and verbal communication skills.
Proactive problem-solver who anticipates needs and takes initiative.
Auto-ApplyExecutive Administrative Assistant
Office manager/administrative assistant job in Roscoe, IL
EXECUTIVE ADMINISTRATIVE ASSISTANT TO KENT & GWEN MEYER
GENERAL DESCRIPTION
We're searching for the one in a million to assist Kent and Gwen with honesty, integrity, and responsibility at their core who are motivated to help Meyer's accomplishing their vision. We know you are out there so we have a plan in place to make the transition smooth for our next assistant.
Being part of
Meyer's Pet Care
team is more than a job; this is a
career
formed out of the response to a calling and a love for the work.
We need someone who has a 70/30 split administrative/personal support brain. The right brain and the left brain must be firing on all cylinders. We need someone who balances the details both administratively and the personal assistance of the Meyer family.
Can you coordinate travel, event details and trainings? Can you research and gather information for special projects? Can you assist in planning fun events, celebrations, and contests for the team? Can you attend team meetings, take notes, create agendas, coordinate catering, and follow up on deliverables? Can you get on board with supporting Kent and Gwen and help bring out the best for the team and customers with your gifts? This is the stuff we work through daily, so are you up to the challenge?
What winning looks like:
You are collaborative, you enjoy round tables and knocking around an idea until it clicks.
You play an active role in communication, development and execution.
You can hustle.
You articulate ideas and intangibles well.
You have a deep sense of empathy for the people we serve.
You laugh when things are funny.
You have great discernment and are a gatekeeper.
You firmly believe in what we are doing.
You're excited to work with Gwen, who can dig into a pepperoni pizza and an itemized budget with the same level of intensity and excitement.
And by the way, we're not stuffy and corporate around here. We wear blue jeans. We protect our culture and care about your work environment. Our leadership really communicates and listens! Because of that, we offer perks, the basic benefits plus things such as . . .
Simple IRA retirement match on first 3%
Ongoing personal and professional development training by the best in the industry
Core values that promote work-life balance, excellence in the ordinary, and a self-employed mentality
Working with amazing people in a culture where we recognize each other's wins and celebrate together often with lunches, fun activities such as our company-wide Battle of the Sides, and one legendary Christmas Party
Meyer's organization is about people and their dogs. It's about helping people and INSPIRING them to do with and more for their dogs. We are a group of energetic, motivated people who love what we do and are looking for other like-minded, high-quality people to join us. We offer exciting opportunities that will challenge your abilities, expand your skills and reward your contributions.
Pet care is the core of our operations at Meyer's but there are a lot of moving parts to make all things happen. You are joining a team that strives to take customers all the way to “Wow!”, doing work that matters. Meyer's has a strong sense of community with many staff being part of the team for over 10 years building, innovating, and being part of something bigger than themselves. This is NOT an entry-level role, or for someone looking to “get their foot in the door.” We're looking for someone who loves administrative work and is passionate about the mission of Meyer's Pet Care. Day-to-day, you will be a ‘jack of all trades,' working right beside Kent and Gwen. It's true, no two days will be the same. We have a lot of fun and we love the customers and pets we get the privilege to work with.
REPORTING RELATIONSHIP
This position reports to the owners.
SKILLS & REQUIREMENTS NEEDED
3+ years of experience in an administrative role
Strong Outlook calendar experience and Microsoft Office programs
Detail-oriented and ability to multitask while maintaining a positive attitude
Ability to anticipate needs before they occur
Strong connection to the mission of Meyer's Pet Care
Have a desire for doing work that matters
Ability to complete tasks independently or with a team without direct supervision
Impeccable communication and interpersonal skills
EOE STATEMENT
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.
The above information on this description has been designed to indicate the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory, or all duties, responsibilities, and qualifications of employees assigned to this job. Management has the right to add to, revise, or delete information in this description at any time.
Executive Administrative Assistant to the Provost and Dean of the College
Office manager/administrative assistant job in Beloit, WI
This position serves primarily as executive assistant to the Provost and Dean of the College for Academic Affairs. This position performs complex administrative work dealing with a wide variety of situations involving the clerical, administrative, and operational functions of the office and requires a high degree of individual judgment and initiative with minimal instruction or supervision. The ability to communicate effectively with students, faculty, staff, and others is essential. Academic Affairs has responsibility for developing and evaluating academic programs and staff, guiding academic planning and faculty initiatives, and ensuring effective collaboration between the academic program and student life.
Schedule:
Full-Time: 10 months
Part-Time: 10 weeks during the summer
Provost's Office Accounts Management
* Manages Academic Affairs accounting, including approving credit card statements and expense reimbursements for faculty and academic staff reporting to the provost; archives and tracks expenditures, as appropriate.
* Assists faculty with agreements/contracts for outside vendors, adding provost's signature as needed, and with related requests for payments for outside vendors, as needed.
Provost's Office Event Management
* Organizes and coordinates all Academic Affairs activities and events, including the annual Faculty/Staff Recognition Party and Honors Day awards ceremony. Associated duties include
* coordinating event setup, catering, logistics, print/online materials, and support with other campus offices, as needed;
* executing event communications with the campus community;
* managing the selection processes for numerous student awards and collecting recipient details; tracking individual award budgets and coordinating fund disbursement; managing post-award disbursement and alumni notifications.
* managing the selection processes for the Underkofler award and Kang prizes.
Management of these events demands precision, multitasking, and cross-department coordination to ensure a seamless event and celebratory experience for recipients and all in attendance.
General Provost's Office Management
* Assists in Academic Affairs communications.
* Manages Provost's calendar and makes travel arrangements, as needed.
* Assists with external reviews of departments and programs, as needed.
* Assists department chairs with lodging and travel arrangements for faculty search candidate visits, as needed.
* Manages committee elections and appointments process, including form management, verifying eligibility, managing mailings, and maintaining accurate voter lists. Works with the Faculty Status & Performance (FS&P) Committee and other campus offices to confirm appointments.
* In consultation with the provost and major committees, constructs and distributes Academic Senate agenda and materials, attends Senate meetings, and takes and produces minutes.
* Attends and provides technical support for the Learning & Teaching Committee of the Board of Trustees. Takes and produces minutes.
* Assists the Provost in managing student appeals and honors term applications.
* Manages the Academic Affairs website.
* Updates the Administrative Policy Manual (APM) regarding Academic Affairs matters, as needed.
* Serves as Academic Affairs Support Staff Liaison (coordinating events/answering questions/fielding concerns).
* Manages office needs; responds to phone, email, and written communications.
Performs similarly related duties as assigned
Credentials and Experience:
* Preferred Bachelor's degree or equivalent experience and training.
* Minimum of three years of progressively responsible administrative experience.
Knowledge, Skills, and Abilities:
* Computer literacy and accounting/budgeting knowledge essential; database knowledge preferred.
* Proficiency creating and managing spreadsheets and analyzing data.
* Commitment to developing, and contributing to, a work environment welcoming to people with diverse backgrounds, identities, and experiences.
* Understanding of and commitment to the mission and goals of a liberal arts education.
* Advanced computer skills required, including experience with Microsoft Windows and Office systems.
* Ability to effectively prioritize, plan, and organize multiple tasks and projects and meet deadlines using diplomatic and organizational skills and a good memory.
* Exceptional ability to communicate effectively, both in writing and orally, with a wide variety of constituencies, including trustees, faculty, staff, students, and the public.
* Knowledge of office accounting.
* Ability to take initiative, think critically, and solve problems.
* Excellent interpersonal skills. Adept at listening, anticipating, and responding to the needs of individuals and programs.
* Ability and commitment to maintaining confidentiality as it relates to salary and personnel information.
* Strong attention to detail in all areas of work including proofreading and project follow-through.
* Ability to work independently with minimal oversight.
* Dedicated to teamwork in assisting fellow staff members.
* Flexibility and willingness to adapt to changing activities, expectations, and responsibilities.
Physical Requirements:
This position is located on the third floor, and the employee must be able to travel between floors multiple times per day. Please note that restrooms are located on a different floor. The employee must also be able to lift and carry items weighing up to 20 pounds.
The intent of this job description is to provide the general nature and level of work required of employees who are assigned to this classification and shall not be constructed as an all-inclusive list of duties and responsibilities. Employees may be instructed to perform job-related duties and responsibilities other than those specifically presented in this description.
How to Apply
To apply send a cover letter, resume, and names and contact information of three professional references.
Begin Your Application
Office Manager
Office manager/administrative assistant job in Machesney Park, IL
Job Description
**Hire type: **Full-Time
**Shift: **1st Shift
**Pay Range: **$18 - $25 /hr
Job Title:Office Manager
Reports to:President
Job Overview:The Office Manager at Rusco Manufacturing is responsible for overseeing the day-to-day administrative operations of the office, ensuring smooth and efficient workflows. This role involves managing office tasks, providing support to various departments, and ensuring that administrative processes run efficiently. The Office Manager plays a key role in maintaining a productive work environment, managing office supplies, handling communications, and supporting HR functions.
Key Responsibilities:
Administrative Management:
Oversee daily office operations, including answering phones, monitoring incoming emails, and managing office supplies.
Maintain organized filing systems, including employee records, invoices, purchase orders, and production sheets.
Handle administrative tasks such as creating new hire packages, managing employee records and assisting with HR-related duties like time off requests and complaints
Payroll and HR Support
Populate and process weekly payroll every Monday
Assist with HR duties, including handling employee time off requests, maintaining up-to-date employee records, and resolving or escalating HR-related issues.
Support the onboarding process by creating new hire packages and managing employee files
Shipping and Receiving Coordination
Assist the Shipping Manager by verifying order status, packing parts, and creating shipping documentation.
Schedule trucks, create packing lists (PL), and handle shipping and receiving tasks, including small package shipments via UPS
Provide customer service by offering order updates, shipping reports, and coordinating with production to meet order deadlines.
Vendor and Customer Relations:
Create and manage bendor purchase orders (POs), schedule shipments, and update bendor order statuses.
Maintain communication with key customer accounts, providing regular updates on orders, shipping reports, and inventory levels.
Work closely with the Production teams to review and adjust order timelines based on production schedules.
Document Management and Reporting:
Enter daily production sheets, purchase orders, and manage the scanning and filling of important documents such as bills of ladings (BOLs) and material certifications.
Prepare and distribute reports related to order status, production, and inventory to relevent stakeholders.
Manage billing by creating invoices after shipments, issuing credits if needed, and maintaining accurate financial records.
Office Management and Supplies:
Maintain a well-organized and efficient office environment, including the management of office supplies and equipment.
Ensure that all office functions are carried out efficiently and that administrative staff are supported in their roles.
Qualifications:
Proven Experience in office management or a similar administrative role.
Strong organizational and time management skills, with the ability to manage multiple tasks simultaneously.
Excellent communication skills, both verbal and written, with the ability to interact effectively with all levels of the organization.
Proficiency in Microsoft Office Suite ( Word, Excel, PowerPoint, and Outlook ) and familiarity with ERP systems.
Ability to maintain confidentiality and handle sensitive information with discretion.
Strong problem-solving skills and attention to detail.
Experience in HR and payroll processes is a plus.
Executive Administrative Assistant
Office manager/administrative assistant job in Waukesha, WI
We are Generac, a leading energy technology company committed to powering a smarter world.
Over the 60 plus years of Generac's history, we've been dedicated to energy innovation. From creating the home standby generator market category, to our current evolution into an energy technology solutions company, we continue to push new boundaries.
The Executive Administrative Assistant is responsible for providing administrative support to our Commercial & Industrial and Corporate Strategy, M&A and ESG teams at our headquarters in Waukesha, Wi. This role includes but is not limited to: providing personalized and confidential executive assistance with discretion and judgment; working with little supervision while displaying a high level of professionalism when dealing with key executives, clients, and Board Members; assisting and coordinating special projects and meetings.
Essential Duties and Responsibilities:
Provide administrative support for executives and their team.
Manage and screen all forms of communication including answering e-mails, phones, taking messages, and responding to correspondence as appropriate.
Maintain executive calendars and schedule appointments, conferences, and events; including making travel arrangements and preparing business expense reports.
Prepare letters and correspondence upon request.
Oversee conference room reservations, coordinate audio/visual equipment with participants in multiple time zones, and coordinate catering.
Create PowerPoint presentations.
Manage third party vendor expenses
Document management in support of M&A transactions and the ESG report
Record, transcribe, and distribute meeting minutes.
Act as SAP Super User within functional area as assigned.
Manage invoice routing/approvals, assist with budget tracking, and perform other administrative tasks related to records management, contract lifecycle maintenance, corporate entity governance, and litigation management.
Serve as onboarding coordinator for new employees for assigned teams
Participate in special projects and perform other duties, as required.
Basic Qualifications:
Associate Degree in Business or similar; in lieu of degree 10 years of experience as an Executive Assistant;
5 years of experience working in an Administrative Support role
Additional Qualifications:
Bachelor's degree preferred
3 + years' experience providing administrative support at an Executive level
Previous experience in coordinating international travel
Previous experience using SAP or equivalent ERP.
KNOWLEDGE, SKILLS AND ABILITIES:
High proficiency with Microsoft Office Suite software (e.g., Word , PowerPoint, with a particular focus on Excel skills)
Excellent verbal communication
Exceptional customer service skills
Excellent organizational skills
Ability to problem solve and support Executive in “off hours” situations (e.g., travel changes in different time zones)
Excellent communication skills, including demonstrated skill in drafting “executive-level” correspondence, along with a strong desire to learn and assist with all general corporate functions;
Attention to detail and organizational skills;
Possesses confidence and ability to make decisions and prioritize independently
Physical Demands: While performing the duties of this job, the employee is regularly required to talk and hear; and use hands to manipulate objects or controls. The employee is regularly required to stand and walk. On occasion the incumbent may be required to stoop, bend or reach above the shoulders. The employee must occasionally lift up to 25 - 50 pounds. Specific conditions of this job are typical of frequent and continuous computer-based work requiring periods of sitting, close vision and ability to adjust focus. Occasional travel.
“We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.”
Auto-ApplyOffice Manager/Receptionist
Office manager/administrative assistant job in Madison, WI
Full-time Description
Under the direction of the Operations Manager, the Office Manager is responsible for overseeing the day-to-day tasks of the SyncLync office located in Madison, WI, while supporting a positive, in-person workplace culture in accordance with company policies and procedures. Duties include front desk coverage, packaging and shipping of hearing aids and supplies, administrative support for the leadership team, office supply and facilities management. This role serves as a key point of contact for staff, visitors, and executive guests and plays an essential role in maintaining an organized, professional, and welcoming office environment. The ideal candidate for this role is someone who can change focus in an instant and prioritize multiple work requests while remaining positive and upbeat.
Responsibilities
Variety of administrative tasks while supporting the management team and front desk:
Office Presence & Culture
· Be on-site daily with a positive, professional demeanor to support a welcoming, collaborative workplace
· Greet and assist visitors; manage guest notifications and front desk activity
Administrative Support
· Support the leadership team with general administrative needs
· Maintain internal communications, including company updates and shared resources
Office Operations
· Manage daily office tasks such as mail distribution, postage, and breakroom organization
· Order and maintain supplies, business cards, and name plates
· Package and ensure shipping of products to hearing care providers
Marginal Job Functions:
Other projects as needed.
Requirements
Education
:
· Associate's degree required, Bachelor's degree preferred
Experience:
· Minimum of 2 years in an office manager, office assistant, or similar role
· Experience supporting executives - answering phones/transferring calls to staff
· Experience or general knowledge of hearing aids is a plus
Other Requirements:
· Must be available on-site during regular business hours
· Demonstrated proficiency in with Microsoft Office Suite
· Ability to multitask and prioritize
· Professional demeanor and strong interpersonal skills
· Occasional local travel required for errands and the post office
· Valid driver's license required with acceptable driving record
Benefits:
We offer an excellent compensation package and team-oriented work environment with growth opportunities.
Some of our outstanding benefits include:
Health & Dental Insurance
Company paid Life Insurance
401(k)
Paid Time Off benefits
Product discounts
Wellness programs
EOE/M/W/Vet/Disability
#ZR
Executive Administrative Assistant
Office manager/administrative assistant job in Hartland, WI
Job DescriptionDescription:
Although officially established in 2008, Probst Group has been providing customized solutions to meet our clients' unique needs for over 30 years. We take pride in our extensive experience in industrial wastewater engineering and operations.
The Executive Administrative Assistant will support the Technical Services Team by ensuring seamless coordination among proposal development, project setup, field operations, and administrative execution. This role is designed to streamline cross-departmental workflows, maintain data integrity across company systems, and support continuous improvement efforts. The position requires strong organizational skills, attention to detail, and the ability to collaborate effectively with internal teams, vendors, and clients.
Core Competencies
Exceptional organization and follow-through
Clear written and verbal communication
Cross-department collaboration & follow-up
Attention to accuracy and detail
Accountability and initiative
Proficiency in Customer Relationship Management (CRM), project management, and reporting tools
Primary Responsibilities
Manage calendar, meeting scheduling, and assist with email filing for VP
Plan and manage Technical Services travel logistics, including flights, vehicles, and lodging
Coordinate department meetings, agendas, notes, and follow-up actions
Track and populate project deliverables, time and expense entries, and budget updates to support execution and reporting
Generate weekly operational reports from the CRM system, highlighting key metrics to support tactical changes and strategic planning
Provide secondary support to ensure proper and timely processing of client invoices
Facilitate cross-functional communication between Sales, Technical Services, Engineering, and Finance
Process project awards, update CRM, including project structures, and ensure smooth project handoffs
Maintain current Standard Operating Procedures (SOPs), training materials, and standardized administrative tools
Support Operations and Maintenance (O&M) documentation collection, verification, and contract site reporting
Manage lessons learned and quality documentation to support continuous improvement
Provide backup support for document control, compliance logs, and workflow organization
Other duties as assigned
Requirements:
3+ years of administrative experience supporting technical, engineering, or sales teams
Excellent communication and analytical skills
Strong command of Microsoft Office (Word, Excel, Teams, Outlook)
Experience with CRM, ERP, and project management systems preferred
Ability to balance multiple priorities and manage competing deadlines
High attention to detail and accuracy
Ability to pass pre-employment background and drug screening
Preferred Qualifications
Experience with industrial wastewater or manufacturing environments
Experience working with cross-functional technical teams
Associate degree or higher in Business or related field
Experience with Mission Control (enterprise project management platform), Salesforce (CRM system), MaintainX (maintenance management software), and/or Paylocity (human resources and payroll platform)
Office Manager
Office manager/administrative assistant job in Waukesha, WI
This position provides administrative and clerical services for the Police Department and supervises the administrative staff. Supervision Received: Chief of Police Exercised: Supervises full time and part time employees. Schedule: M - F 8:00am - 4:30pm Starting salary: Depending on qualifications, $29.7416 - $35.7242/hour ($61,862.60 - $74,306.26 annually)
Applicant Review: Will begin December 15, 2025
Initial interviews: TBD for those selected to move forward in the process
Tentative start date: 3/3/2026
Explore the City's benefits here:City of Waukesha Benefit Guide
The job functions listed herein are neither exclusive nor exhaustive but are intended to be illustrative of the types of tasks the employee will most likely be expected to perform on a regular basis. The employee may be asked to perform different or additional tasks than the ones listed here, as the needs of the employer and/or the requirements of the position change.
* Serves as the primary resource point for employees, Council members, citizens or visitors, answering policy, procedural, informational or technical inquiries, requiring the use of independent judgment and discretion in the release of confidential and/or sensitive information.
* Provides administrative support to the Police Chief and members of the Police Department; greets visitors and answers inquiries; provides information; answers phones and routes calls; types letters and other documents; maintains filing system.
* Maintains confidential files including the Chief's private calendar and schedule; assists Department personnel with Family Medical Leave paperwork; manages personnel medical and employment files including disciplinary records.
* Prepares correspondence requiring discrimination and judgment in the selection of data or interpretation of laws, rules or policies.
* Assists with the formulation, coordination and execution of the Patrol Officer hiring process.
* Assists with the interview process for prospective administrative personnel.
* Assigns and supervises the work of administrative and clerical assistants, provides training; conducts annual performance evaluations.
* Uses City-wide accounting system to monitor budgets, track payments, research payment history and correct any errors.
* Assists in the preparation of the annual budget.
* Maintains and updates payroll and overtime/timesheets for all Department employees; prepares and approves payroll bi-monthly for the Department.
* Prepares all invoices for payment, including back-up documentation; verifies invoice amounts and processes for payment or requisition and approval.
* Deposits revenue checks received from various sources.
* Establishes and maintains Department filing system in accordance with City Records Management Program and Accreditation requirements.
* Establishes and maintains Department databases.
* Schedules and coordinates meetings.
* Performs research, prepares reports and analyzes data as requested.
* Prepares agendas and minutes for committees, commissions and staff.
* Coordinates retirement parties and other major Department activities.
* Coordinates swearing-in ceremonies and assures attendance by key personnel.
* Performs notary duties for Department employees.
* Performs related duties as assigned.
Graduation from high school and additional college coursework in office or business administration, Associate's degree preferred, and 4 - 6 years of experience in a Police Department or other office environment; or any equivalent combination of training and experience which provides the following knowledge, ability and skills:
Knowledge of
* Department policies and procedures.
* Business English, including grammar, punctuation, format and tone.
* General office procedures and the use of standard office equipment and various software programs.
Ability to
* Multitask and prioritize workload.
* Assign and supervise the work of others.
* Work independently with minimal supervision.
* Work with sensitive information and maintain confidentiality.
* Develop clear and comprehensive reports.
* Establish and maintain effective working relationships with supervisors, coworkers and the general public.
Skill in
* Oral and written communications.
* Public relations.
* Organization and attention to detail.
* Dealing courteously and professionally with others.
* Typing at a minimum speed of forty (40) WPM.
Necessary Special Requirements
* Ability to pass criminal and financial background check.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
* Work is performed mostly in an office setting; hand-eye coordination is necessary to operate computers and various pieces of office equipment.
* Specific vision abilities required by this job include close vision, prolonged visual concentration and the ability to adjust focus.
* While performing the duties of this job, the employee is frequently required to sit, stand, walk, talk and hear; use hands and fingers to handle, feel, or operate objects, tools, or controls and reach with hands and arms.
* The employee is occasionally required to bend, climb, balance, stoop, kneel, crouch, or crawl.
* The employee must occasionally lift and/or move up to 25 pounds.
The City of Waukesha is an Equal Opportunity Employer
It is not typical for someone to be hired at or near the top of the salary range. The specific compensation offered to a candidate is reviewed and based off a variety of factors including skills, qualifications, experience, certifications, and internal equity.
Internal City applicants: please review HR Policy F2 Salary Plan and Administration regarding promotions/transfers.
Office Manager
Office manager/administrative assistant job in Crystal Lake, IL
Job Content/Function
The Dental Office Manager is responsible for managing the daily operations of a dental office, ensuring that patients receive high-quality dental care in a welcoming and professional environment. This role involves overseeing administrative staff, maintaining financial records, and resolves patient matters and concerns.
Duties & Responsibilities
Develops/maintains collaborative and professional relationships with all office team members to encourage a team effort in all clinical activities
Collaborate with Providers on nonclinical matters such as scheduling templates, office flow, patient experience, etc.
Trains, supervises, motivates, leads, and works alongside all Front Desk personnel, supporting in Front Desk duties such as monitoring no-shows, scheduling patients, rescheduling patients, answering patient calls, reviewing treatment plans with patients, and collecting payment obligations
Leads and motivates the office to achieve our overall goal to deliver great patient experiences every day
Coordinates trainings and professional development activities for the office
Facilitates office staff meetings to recognize team successes, communicate changes of policies and procedures, have performance discussions, and plan the day's and week's events
Have one-on-one meetings with each team member regularly to set clear expectations on performance
Works with the Chief Marketing Officer to implement marketing strategies fit for the need of the office and community
Maintains inventory of dental supplies, equipment, and medications, and orders new supplies as needed with dental assistants.
Monitors and ensures all systems used in the Office are operating effectively, and are consistently updated/maintained
Develop and implement office policies and procedures to ensure compliance with regulatory requirements and ensure efficient and effective operation of the office.
Ensure that the office is compliant with all federal, state, and local regulations, including HIPAA regulations.
Handle financial tasks, such as managing accounts receivable and payable, preparing financial reports, and managing the office budget.
Maintain accurate and up-to-date patient records, including dental history, medical history, and insurance information.
Takes pride in resolving patient matters and provides feedback to team on any relevant matters
Maintains continued checks on physical properties, equipment, and security to ensure proper working conditions and maximum security
Performs other duties as assigned
Job Content
Financial Perspective: Overall Office efficiency and effectiveness.
Patient Perspective: Self-directed professional with excellent communication skills to successfully work with patients to meet their needs.
Internal Perspective: Leads, directs and works with Front Desk and Assistants to ensure a smooth run operation. Works with Providers to ensure their schedules, notes, and support are first class. Works with all team members to build a supportive and collaborative environment.
External Perspective: Leads all aspects of UDP's image in the community pride by offering great dental experiences.
Risk Perspective: Takes responsibility to monitor and manage risk according to the guidelines set by all applicable federal, state, and local laws and regulations.
Learning & Growth Perspective: Evaluates subordinate performance on a constant basis, and provides counselling and guidance as needed. Passionate about training team members to offer excellent support to patients. Identifies high performers to Regional Operations Manager as a tie into the promotion process.
Job Competencies & Skills
Behavioral
Integrity
Demonstrates passion for patient focus
Strong customer service skills
Knowledge of treatment services provided
Builds collaborative relationships
Demonstrates collaboration by driving communication
Excellent written and verbal communication skills
Treatment presentation skills
Ability to convey urgency of maintaining and achieving oral health
Presentable and sociable through verbal and nonverbal cues
Exemplifies professionalism by demonstrating responsibility for the office
Ability to work well under pressure
Professional appearance, dress, and attitude
Takes pride in leading the office
Takes initiative and shows a sense of urgency to drive to the right decision
Strong emotional intelligence
Results driven to achieve office goals and ensure great patient outcomes
Present solutions face to face to patients, providers, and staff
Strong conflict resolution and de-escalation skills
Builds strong teamwork by collaborating with all office staff
Constructive and collaborative working relationship
Builds team morale
Maintains positive work environment
Motivates team to achieve goals and provide great dental experiences
Technical
Strong knowledge of dental practices and operations requirements
Strong leadership skills
Customer service and sales skills
Knowledge of dental terminology, procedures, and billing practices
Familiarity with dental office software and electronic health records (EHR) systems
Excellent organizational skills
Strong attention to detail and ability to multitask in a fast-paced environment
Ability to read, analyze, understand, and explain dental benefits, dental treatment plans, and patient account ledgers
Excellent problem solving skills
Strong business acumen
Ability to hold the team accountable
Excellent computer skills
Experience in collecting patient co-pays and past due balances
Proficient in Microsoft Office and other basic computer skills
Ability to maintain patient confidentiality and HIPAA compliance
Requirements
2-8 years of dental office management or equivalent experience
College preferred
Bilingual preferred
Working Conditions
The Dental Office Manager typically works in a dental office setting, with a mix of office and clinical work. This role may require working evenings or weekends, depending on the needs of the office. The position may require extended periods of sitting, standing, or walking. The manager may need to lift, move, or carry equipment or supplies weighing up to 50 pounds.
Auto-ApplyOffice Manager
Office manager/administrative assistant job in Pewaukee, WI
Location: 235 B Oakton Avenue, Pewaukee, WI, 53072 Would you like a career where you get training and have an opportunity to advance? Would you like to control how much money you get paid each week?As an Operations / Office manager you are a key team member in upholding our commitment to customer satisfaction and professionalism.
With a career at Molly Maid, you will bring customers joy and relief, and reward yourself in the process.
Ready to join a company and a team that will support you? Apply today - Molly Maid is ready for you!Prior customer service, management, and cleaning experience or equivalent experience with the ability to learn quickly!This job is right for you if you are self-motivated, thrive in fast moving environments, and can manage time to effectively meet deadlines.
You have proven communication skills with supervisors, employees, and customers and can effectively manage a variety of situations on a day-to-day basis.
We'll teach you everything you need to know about what makes Molly Maid unique including our proven cleaning process, highly trained programs, commercial grade equipment and supplies, and our unique culture.
Once you've enjoyed training in the Molly Maid process, you'll provide support to the teams that will deliver exceptional service customers.
Full-time.
No nights.
No weekends.
No holidays.
We provide:• Training on the Molly Maid Model• Training on our operational systems• Branded comfortable clothing• A stable and consistent working schedule • A fun culture where success is celebrated as a team If you like working as a team, supporting others, and growing in a career, APPLY NOW! Benefits & PayThe pay range for this position is $18-$30 an hour plus bonus opportunities and is dependent on experience.
[insert pay and benefits details here] • Earn paid time off weekly, up to 10 days per year• Earn one day of sick time off for every 8 weeks worked• Earn a 2% company match for your 401k contributions As an Office / Operations Manager, you will be responsible for:• Operational tasks - Grow and retain customers by creating connections with strong written and verbal communication skills.
• Perform marketing and sales - Drive team engagement and follow through on processes to meet set goals.
• Build our culture and team - Interview, hire, and train individuals to exceed customer expectations and enhance the work environment.
• Be a brand ambassador - Respond, resolve, and follow-up with customers, schedule estimates and be ready to jump in where needed.
This job will be a great fit for you if…• You feel at home leading and supporting a team with open communication to deliver an exceptional experience for customers.
• You have a positive disposition and enjoy developing relationships.
• You are comfortable with a computer and technology, especially Microsoft Office.
• You have strong organizational skills, which include setting priorities and executing a plan of action.
You thrive in a fast-paced environment• You seek to continuously develop as a sales professional.
• You like to work in a variety of environments while getting to know our team and customers.
Job RequirementsMinimum requirements to be considered for this position.
• Legally authorized to work in the United States• Complete a background check• 2-3 years of experience in recruiting, training, customer service, or office management or equivalent • Ability to work Monday through Friday, 8 am to 5pm.
Ready for a fresh start where you can be your best?If that's you, APPLY TODAY!If you meet the requirements for this position, our system will schedule you for an interview immediately.
"You are applying to work for a franchise owner of Molly Maid, not BRAND SPV LLC or any of its affiliates.
If hired, the franchise owner will be your only employer.
Franchise owners are independent business owners who are solely responsible for their own wage and benefit programs that can vary among franchise owners.
This job description is meant to describe the general nature and level of work being performed.
"
Administrative Assistant / Marketing
Office manager/administrative assistant job in Rockford, IL
Assist staff with proposal generation
Social Media - Daily updates on several platforms to increase awareness and engagement
Reporting - Assist with maintaining several Google Sheets
Assist Office Manager with light accounting related duties as needed
Assist with Human Resource related administrative tasks
Requirements:
Bachelors Degree or Associates Degree a plus but related experience will also be considered
Previous experience updating social media a plus
Excellent Organization and follow thru skills
Strong written communication skills for reviewing and improving proposals
Benefits are competitive and include group health insurance, flexible hours, retirement plan, discretionary bonus opportunities and two weeks vacation!
Work in the office 2 to 3 days per week - MUST Live local to Rockford or be willing to relocate
Office Manager
Office manager/administrative assistant job in Waukesha, WI
An MRA Member is looking for... Office Manager Waukesha, WI
Responsible for overseeing daily office operations, which includes administrative tasks, facility management, and supporting staff and management.
Principal Duties & ResponsibilitiesGeneral Office
1. Administrative & Operation Duties
a. Act as a central point of contact for employees and external visitors
b. Organize and coordinate office procedures and operations to ensure efficiency
c. Provide administrative support to senior management and other staff
d. Manage office supplies, equipment, and inventory
e. Handle all incoming and outgoing mail, packages, and deliveries
i. Open/date stamp (without opening) Confidential and Certified Mail to President, CEO and Vice Presidents, CFO and distribute to staff
ii. Prepare packages to go out
iii. Take mail/packages to drop-off box at the end of the day
iv. Update FedEx log for delivery dates
v. Review and approve FedEx invoices
f. Schedule meetings, appointments, and travel arrangements
i. Assist in planning and organization of all employee social and training functions
ii. Assist in obtaining event spaces as required
2. Filing & Office Organization
a. Generate accounting and owner folders for new jobs, correspondence & job folders
b. Prepare boxed up completed jobs for pickup to the off-site storage facility
c. Coordinate the ordering of office and shipping supplies as needed
3. Facility Management
a. Ensure the office environment is safe, secure, and pleasant
b. Maintain overall office maintenance including but not limited to coordination with cleaner and outside property management
c. Calls in for maintenance/repairs on the copiers and plotters as needed
4. Order and inventory company apparel
Insurance Administration
Review COIs for accuracy and completeness. Minimum A- rating, Size VIII rating for the carrier
Waivers for the Workman's Comp (WC) (where allowed by state law) and General Liability (GL) policies with endorsements for additional insured status, completed and ongoing operations
Update insurance tracking
Monitor expiration dates of COIs and follow-up on updates as needed for all projects
Follow up on insurance renewals
Work closely and communicate with project team to achieve the job duties
Warranty Work Coordinator
Manage master warranty log by inputting warranty work descriptions, dates identified and completed provided by EVPCO, Project Managers and/or Superintendents
Send weekly update on warranty status
Send 10-month warranty notices and track all updates
The above list reflects the general details necessary to describe the principle and essential functions of the position and shall not be construed as the only duties that may be assigned for the position.
Requirements
Education & Experience:
1.) High School Diploma or equivalent required
2.) 1 to 3 years' experience in construction management or administrative assistant
Knowledge & Skills:
1.) Proficient with Microsoft Office Products including but not limited to Excel, Outlook, and Word
2.) Strong customer service background desired
3.) Detail orientated and the ability to be resourceful and proactive when issues arise
We Make it Easy
Founded in 1901, MRA is a nonprofit employer association that serves more
than 4,000 employers, covering more than one million employees.
As one of the largest employer associations in the nation, MRA helps its member organizations thrive by offering the most comprehensive assortment of HR services, information, education, and resources to help build successful workplaces and a powerful workforce.
We partner with these companies working directly with their HR department and leadership to hire their talent. We are a direct line to the company, not an agency recruiter.
Auto-ApplyOffice Manager
Office manager/administrative assistant job in Durand, IL
Job Description
, just opening up at Bryden Ford in Durand!
This position can be viewed as Office Support Staff, because you won't be managing any team members and the Financial Statement and Payroll are currently being produced by the owner
Benefits offered include:
Group Health Insurance
401(k) & Roth Retirement Plan with Employer Match
Paid Vacations
Dental Insurance
Car Buying Discounts
Supplemental Insurance Discounts
Parts and Service Discounts for your vehicles
More!
An Office Manager at Bryden Ford has knowledge of accounting, some experience with license and titling, ample knowledge of computers, the ability to interact with people from each department, and customer service skills. We are hoping to find someone with new car store office experience, however not having that experience may not preclude you from being selected.
Bryden Ford in Durand is Closer Than You Think! We're roughly 20 minutes from Rockford, Freeport, Monroe, and Beloit. The Bryden family has been selling and servicing cars and trucks for over 80 years!
Please reply to this post or call Scott Bryden, President, at **************, for more details and to arrange a meeting.
Office Manager
Office manager/administrative assistant job in Durand, IL
, just opening up at Bryden Ford in Durand!
This position can be viewed as Office Support Staff, because you won't be managing any team members and the Financial Statement and Payroll are currently being produced by the owner
Benefits offered include:
Group Health Insurance
401(k) & Roth Retirement Plan with Employer Match
Paid Vacations
Dental Insurance
Car Buying Discounts
Supplemental Insurance Discounts
Parts and Service Discounts for your vehicles
More!
An Office Manager at Bryden Ford has knowledge of accounting, some experience with license and titling, ample knowledge of computers, the ability to interact with people from each department, and customer service skills. We are hoping to find someone with new car store office experience, however not having that experience may not preclude you from being selected.
Bryden Ford in Durand is Closer Than You Think! We're roughly 20 minutes from Rockford, Freeport, Monroe, and Beloit. The Bryden family has been selling and servicing cars and trucks for over 80 years!
Please reply to this post or call Scott Bryden, President, at **************, for more details and to arrange a meeting.
Auto-ApplyOffice Professional 1- 10 Months
Office manager/administrative assistant job in Rockford, IL
Clerical/Office Professional I Additional Information: Show/Hide OFFICE PROFESSIONAL 1 COMPENSATION RANGE: $16.35 - $21.12 per hour PURPOSE OF THE POSITION: Perform task-oriented clerical work in a school office. Provide assistance to school administrators, staff, students, and parents. Effective operation of a school office exercising initiative, confidentiality, and discretion in the performance of work duties. Work assignments are performed with some degree of independence based on knowledge and experience.
SUPERVISORY RESPONSIBILITIES: None
ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. In addition to the requirements listed below, regular attendance is an essential function of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
* Interacts with public and employees in routine situations which require tact, discretion and courtesy.
* Assists with processing of district documents such as field trips and requests for leaves.
* Timely and accurately compiles and enters data into various computer programs/systems.
* Maintains accurate records, files, lists, information and inventories.
* Compiles information and data from various sources.
* Prepares, develops, creates and distributes reports, documents, and correspondence accurately and efficiently for distribution.
* Conducts records management in accordance with state and district guidelines.
* On an as-needed basis, accesses confidential information with discretion in regards to student records, attendance and discipline referrals.
* Provides back-up and assists other Office Professionals as may be required for the purpose of supporting them in the completion of their work activities, within Level 1.
* Ensures that all actions are in concert with the Board policies as well as the mission statement, beliefs, objectives and parameters found in the Board's strategic plan.
* Carries out such additional duties as required or as conditions necessitate within Level 1.
REQUIRED KNOWLEDGE, SKILLS AND ABILITES NECESSARY TO PERFORM ESSENTIAL FUNICTIONS:
* Ability to communicate and interact with staff and co-workers in a professional manner
* Demonstrates positive customer service skills
* Demonstrates confidentiality
* Ability to prioritize tasks
* Demonstrates organizational skills
* Demonstrates proficient verbal and written communication skills as well as professionalism
* Ability to multi-task and work with minimal oversight in a fast-paced environment
* Willingness and ability to learn
A comprehensive benefits package including:
* Medical, dental, vision, life and disability insurance
* Voluntary life insurance
* Paid Sick and Personal time
* Paid holidays
* Paid vacation
* Membership in the Illinois Municipal Retirement Fund (IMRF)
* Optional 403(b) plan
* Employee assistance program (EAP)
Collective Bargaining Agreement: RESPA
NON- ESSENTIAL DUTIES AND RESPONSIBILITIES:
* Participates in job training and professional growth opportunities in order to enhance ability to perform the essential functions of the job.
* Performs other related duties as assigned within Level 1for the purpose of ensuring an efficient and effective work environment.
MINIMUM QUALIFICATIONS: High School Diploma or GED. Experience operating general office equipment including but not limited to scanner, fax machine, computer, printers and copiers, VOIP phone system. Working knowledge of current computer programs such as Microsoft Office, eschool, and other windows based applications.
LENGTH OF WORK: 10, 11 or 12 months or other contractual agreement.
WORKING CONDITIONS:
Moderate in-district travel as well as intermittent in-state and out-of-state travel. Intermittent prolonged and irregular hours of work.
OTHER:
This describes duties and responsibilities which are representative of the nature and level of work assigned to the position. The identified duties and responsibilities are intended only as illustrations of the various types of work that may be performed. The omission of specific duties does not exclude them from the position.
The job description does not constitute an employment agreement between the school district and employee and is subject to change by the school district as the needs of the school district and requirements of the job change.
Office Manager
Office manager/administrative assistant job in Elkhorn, WI
at Midwest Veterinary Dental Services
Office Manager - Midwest Veterinary Dental ServicesAbout the Role We're looking for a motivated Office Manager to support the Area Business Manager and help keep our veterinary specialty hospital running smoothly. This is a hands-on leadership role where you'll be part of the team more than half the time-while also guiding, mentoring, and supporting veterinary staff.If you enjoy balancing leadership responsibilities with day-to-day hospital operations and want to make a positive impact on both patients and people, this role is a great fit.As an Office Manager, you'll help build a strong hospital culture, support the veterinary practice operations, and ensure clients and patients have the best possible experience. You'll assist with team development, scheduling, and coaching, while working closely with the Area Business Manager to ensure the hospital meets its goals.What You'll DoOperations & Organization
Process and review payroll to ensure accuracy and timeliness.
Manage practice benchmarks related to financial performance, efficiency, and patient care.
Oversee inventory management and controlled substance protocols.
Maintain employee records and ensure OSHA compliance.
Process accounts payable and receivable, ensuring timely and accurate billing.
Review and generate operational and financial reports (End-of-Month, Flash, etc.) to share with leadership.
Support the Area Business Manager with additional veterinary hospital operations needs.
People & Culture
Onboard, train, and support veterinary team members through hands-on coaching and development.
Provide leadership and mentorship that promotes teamwork and professional growth.
Partner with leadership to complete performance evaluations and address staff concerns.
Assist with employee relations, including coaching conversations and performance counseling.
Lead by example, working alongside the team in client service and patient care.
Leadership & Communication
Assist with recruiting and interviewing candidates to build a strong hospital team.
Lead regular team meetings, promoting open communication and alignment.
Serve as the primary point of contact for staff questions or operational needs.
Ensure smooth communication between technicians, doctors, and administrative teams.
Support client engagement, marketing initiatives, and community outreach to help the hospital grow.
What We're Looking For
High school diploma or equivalent (required).
At least 5 years of veterinary experience, including 3+ years in a leadership, supervisory, or administrative role (preferred).
Strong organizational and multitasking skills in a fast-paced veterinary environment.
Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
Experience with veterinary practice management software (Cornerstone, AVImark, ezy Vet, etc.) is a plus.
Excellent communication, coaching, and problem-solving skills.
A solutions-focused mindset with the ability to maintain efficient, compassionate operations.
Professionalism, confidentiality, and a dedication to exceptional client service and patient care.
Why You'll Love Working Here
A role that combines leadership and hands-on veterinary operations.
Opportunities to grow your management and leadership skills.
A supportive leadership team and a positive clinic culture built on teamwork and respect.
The chance to make a direct impact on client satisfaction, patient care, and team success.
Auto-ApplyOFFICE MANAGER
Office manager/administrative assistant job in Sun Prairie, WI
Job Description
Dental Office Manager - The Backbone of Our Practice!
Are you a natural leader with a knack for organization and a love for helping people thrive?
We're on the hunt for a Dental Office Manager who can keep our team running like clockwork
and our patients smiling from check-in to check-out.
About Us:
We're a people-first dental practice that believes a well-run office sets the tone for everything
else. From patient care to team culture, your leadership will help us stay efficient, positive, and
patient-focused every step of the way.
Your Role:
• Lead with heart - support and motivate the front office and clinical teams
• Keep the schedule humming and the day flowing with minimal stress
• Manage patient accounts, billing, insurance claims, and reports
• Oversee staff scheduling, onboarding, and team communication
• Ensure compliance with HIPAA and office protocols
• Be the go-to person for problem-solving and decision-making
What You Bring to the Team:
• Experience managing a dental or medical office (1+ year preferred)
• Confident leadership and strong communication skills
• Master multitasker with sharp attention to detail
• Familiar with dental software like Dentrix or Open Dental? Even better!
• Positive energy, professionalism, and a calm under pressure vibe
• Passion for creating a smooth, happy experience for both patients and staff
Perks & Benefits:
• Competitive salary
• A team that supports, celebrates, and actually enjoys working together
• Leadership role with opportunities to grow
• Scrubs, snacks, and smiles provided daily
Ready to manage with purpose and make an impact every day? We'd love to meet you!
Executive Team Leader Specialty Sales (Assistant Manager Merchandising and Service) - Madison, WI
Office manager/administrative assistant job in Madison, WI
Company DescriptionJobs for Humanity is partnering with Target to build an inclusive and just employment ecosystem. Therefore, we prioritize individuals coming from the following communities: Refugee, Neurodivergent, Single Parent, Blind or Low Vision, Deaf or Hard of Hearing, Black, Hispanic, Asian, Military Veterans, the Elderly, the LGBTQ, and Justice Impacted individuals. This position is open to candidates who reside in and have the legal right to work in the country where the job is located.
Company Name: Target
Job Description
Location: 4301 Lien Rd, Madison, Wisconsin, United States, 53704-3608
The pay range is $60,000.00 - $120,000.00
Pay is based on several factors which vary based on position. These include labor markets and in some instances may include education, work experience and certifications. In addition to your pay, Target cares about and invests in you as a team member, so that you can take care of yourself and your family. Target offers eligible team members and their dependents comprehensive health benefits and programs, which may include medical, vision, dental, life insurance and more, to help you and your family take care of your whole selves. Other benefits for eligible team members include 401(k), employee discount, short term disability, long term disability, paid sick leave, paid national holidays, and paid vacation. Find competitive benefits from financial and education to well-being and beyond at **********************************************
ALL ABOUT TARGET
As part of our collaborative and guest-obsessed team, you help us create an experience that makes guests say “I love Target!” When you work at Target, you're helping every family discover the joy in everyday life. You're working alongside a dedicated team that brings their passion and pride to all that they do. Your passion for the latest trends will come to life when you lead a team to actively engage with every guest in each of the specialized businesses.
ALL ABOUT SPECIALTY SALES
A sales force of specialized consultants who provide tailored suggestions and solutions through active selling and compelling visual merchandising presentations that inspire guests and build the basket.
Teams in Apparel & Accessories (A&A), Beauty and Electronics prioritize guest experience while blending completion of tasks that ensure product is available and easy to shop - pulling, filling, pricing, setting, staging and maintaining the sales floor and the backroom.
At Target, we believe in our team members having meaningful experiences that help them build and develop skills for a career. The role of a Specialty Sales Executive Team Leader can provide you with the:
Knowledge of guest service fundamentals, experience building and managing a guest first culture on your team
Knowledge of retail business fundamentals including: department sales trends, inventory management, guest shopping patterns, pricing and promotions strategies
Experience setting and planning department(s) monthly/quarterly workload to support business priorities and managing a team to deliver on sales goals
Ability to manage multiple specialty businesses and balance team member expertise in each area to effectively manage teams in each department
Knowledge of competitors and ability to leverage insights that drive business objectives in each specialty department
Experience managing a team of hourly team members and leaders and creating business specific strategies and goals
Skills in recruiting, selecting and talent management of hourly team members and leaders
As a Specialty Sales Executive Team Leader, no two days are ever the same, but a typical day will most likely include the following responsibilities:
Drive total store sales, understand your role in sales growth and how your departments and team contribute to and impact total store profitability
Create a guest-obsessed culture and lead your team to prioritize the guest experience and deliver on store sales goals
Create schedules and make adjustments as needed to align to guest traffic and business needs
Manage your team to effectively plan merchandising and pricing workload including transitions, revisions, sales plans, sampling and promotions
Know and assess the competition and leverage guest insights and feedback to drive the business and be the destination of choice for our guests
Work a schedule that aligns to guest and business needs (this includes early morning, evening, overnight shifts and weekends)
Build a team of consultants that are knowledgeable and passionate about Apparel and Accessories, Beauty and Electronics
Manage and develop a sales force using selling training techniques
Lead A&A, Beauty and Electronics backroom processes, organization, layout and replenishment of the salesfloor to ensure product is available for guests
Lead your team to deliver inspiring visual moments in A&A, Home, Baby and other seasonally relevant areas
Ensure fitting rooms are used as an extension of the sales floor and are welcoming
Plan, lead and follow-up on organizational and operational change
Anticipate and identify changes in unique store trends
Anticipate staffing needs, talent plan and recruit - both long and short term
Develop and coach your team and Team Leaders to elevate their skills and expertise
Lead team onboarding, learning and help close product knowledge and skill gaps through development, coaching and team interactions
Establish a culture of accountability through clear expectations and performance management
Provide service and a shopping experience that meets the needs of the guest
Always demonstrate a culture of ethical conduct, safety and compliance; lead and hold the team accountable to work in the same way
Address store needs (emergency, regulatory visits, etc.)
As a key carrier, follow all safe and secure training and processes
All other duties based on business needs
WHAT WE ARE LOOKING FOR
We might be a great match if:
Working in a fun and energetic environment makes you excited…. We work efficiently and as a team to take care of our guests
Providing service to our guests that makes them say I LOVE TARGET! excites you…. That's why we love working at Target
Leading teams who are stocking, setting and selling Target products sounds like your thing… That's the core of what we do
You aren't looking for Monday thru Friday job where you are at a computer all day… We are busy all day (especially on the weekends), making it easy for the guest to feel welcomed, inspired and rewarded
The good news is that we have some amazing training that will help teach you everything you need to know to be a Specialty Sales Executive Team Leader. But, there are a few skills you should have from the get-go:
4 year degree or equivalent experience
Strong interpersonal and communication skills
Strong business acumen
Comfortable dealing with ambiguity
Manage conflict, lead and hold others accountable
Relate well with and interact with all levels of the organization
Strong cognitive skills, including problem analysis, decision making, financial and quantitative analysis
Learn and adapt to current technology needs
Manage workload and prioritize tasks independently
We are an awesome place to work and care about our teams, so we want to make sure we are clear on a few more basics that we expect:
Access all areas of the building to respond to guest or team member issues
Interpret instructions, reports and information
Scan, handle and move merchandise efficiently and safely, including frequently lifting or moving merchandise up to 15 pounds and occasionally lifting or moving merchandise up to 40 pounds
Accurately handle cash register operations
Climb up and down ladders
Flexible work schedule (e.g., nights, weekends and holidays) and regular attendance necessary
Americans with Disabilities Act (ADA)
Target will provide reasonable accommodations (such as a qualified sign language interpreter or other personal assistance) with the application process upon your request as required to comply with applicable laws. If you have a disability and require assistance in this application process, please visit your nearest Target store or Distribution Center or reach out to Guest Services at ************** for additional information.
Office Manager
Office manager/administrative assistant job in Pewaukee, WI
B
Oakton
Avenue,
Pewaukee,
WI,
53072
Por
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