Office manager/administrative assistant jobs in Lake Charles, LA

We are seeking a highly organized and proactive Executive/Personal Assistant to provide comprehensive support in managing both professional and personal responsibilities. This role involves coordinating work meetings, handling family schedules, overseeing household operations, and assisting with travel arrangements. Key Responsibilities Professional Support: Manage and organize work-related meetings, calls, and appointments. Prepare meeting agendas, reminders, and follow-ups as needed. Coordinate with colleagues and clients to ensure smooth scheduling. Calendar Management: Maintain schedules for children's activities, school events, and extracurricular programs. Coordinate personal appointments, social engagements, and family events. Monitor and review school, sports, and extracurricular communication apps daily to track updates, announcements, and schedule changes, ensuring no important information or event details are missed. Household Coordination: Assist managing household staff Oversee household maintenance, including scheduling repairs and service providers. Event Planning & Logistics: Arrange and confirm details for kids' events, family gatherings, and special occasions. Handle RSVPs, transportation, and related logistics. Travel Management: Plan and book family and personal travel, including flights, accommodations, and itineraries. Coordinate transportation and ensure smooth travel experiences. Administrative Support: Maintain accurate records of appointments and household tasks. Assist with errands, shopping, and vendor communications as needed. Qualifications Proven experience as a Personal Assistant, Executive Assistant, or similar role. Exceptional organizational and time-management skills. Strong communication and interpersonal abilities. Ability to multitask and prioritize effectively in a fast-paced environment. Tech-savvy with proficiency in calendar and scheduling tools. Discretion and confidentiality are essential. Preferred Qualifications Experience managing both professional and personal schedules. Familiarity with household operations, event planning, and travel coordination.

Executive Personal Assistant to President, Thriving Innovative Educational Non-Profit, Dallas, Texas The President of an innovative and creative educational non-profit is looking for an Executive Personal Assistant to support him and be a “true” right hand collaborator. The EA will serve as the CEO's operational right hand-assisting in scheduling, project management, task management and ensuring that projects, deadlines, and team deliverables stay on track. The ideal candidate is proactive, detail-oriented, technologically savvy, and highly organized, with the ability to anticipate needs, manage competing priorities, and operate independently with discretion, speed, and precision. The ideal candidate also has at least 5 years' experience working alongside a very busy executive and knows how to deal with key donors, internal and external stakeholders as well as public figures with “high touch” diplomacy. About the job: ● Manage the Presidents' complex calendar, prioritizing and understanding shifting priorities, personal and professional. ● Manage travel arrangements with detailed itineraries personal and professional. ● Create and update presentations for meetings. Prioritize emails; craft emails and correspondence on his behalf ● Help prepare President for Board of Directors meetings ● Prepare President for donor meetings including any collateral materials and research; Plan dinners/events. ● Manage information flow with his direct reports Ad hoc projects; personal errands Base Salary, Comprehensive Health Benefits About You: A minimum of 5 years of experience as an Executive Personal Assistant supporting a busy high- level executive Bachelor's Degree Strong interpersonal skills to interface with donors, internal stakeholders, external stakeholders and public figures with “high touch” diplomacy Wants to be a trusted confident to the President and handle confidential information with discretion, handling sensitive issues with integrity Very detail oriented with excellent project management skills Excellent Microsoft Office Suite skills, very tech savvy Excellent written and verbal communication skills A creative thinker who thrives on finding solutions to problems and can handle last minute changes with grace Engaging, warm, energetic and polished who will thrive on taking as much off the President's plate so he can focus on the success of the organization.

LINK Staffing Services is hiring an experienced Executive Assistant / Office Manager in Houston, TX to support senior leadership and oversee daily office operations. This is a full-time, onsite, direct hire role within a fast-paced corporate environment. The ideal candidate is highly organized, proactive, and thrives as a trusted partner to executive leadership while owning office operations, vendor management, and internal coordination. Position Highlights Location: Houston, TX (Onsite) Employment Type: Full-time, Direct Hire Salary: $75,000-$80,000 annually (based on experience) Schedule: Monday-Friday, onsite Benefits: Medical, dental, vision, PTO, 401(k), performance-based incentives Career Growth: Long-term opportunity with a growing Texas-based organization Key Responsibilities Executive Assistant Responsibilities Manage complex executive calendars, scheduling, travel, and communications Prepare reports, presentations, correspondence, and executive materials Coordinate high-level meetings, agendas, follow-ups, and cross-functional communication Handle confidential and sensitive information with discretion and professionalism Support executive-level projects, strategic initiatives, and priorities Serve as a reliable administrative partner to senior leadership Office Manager Responsibilities Oversee day-to-day office operations to ensure efficiency and professionalism Order office supplies for multiple locations while controlling costs and budgets Manage employee onboarding and offboarding processes in coordination with HR Oversee company leases, contracts, and vendor agreements Coordinate office vendors, facilities, and service providers Support budgeting, expense reporting, invoice tracking, and vendor payments Maintain a well-organized, productive office environment Assist with internal coordination across departments as needed Qualifications Bachelor's degree preferred 5+ years of experience as an Executive Assistant, Office Manager, or senior administrative professional Proven experience supporting VP- or C-suite-level executives Strong organizational, time management, and multitasking skills Advanced proficiency in Microsoft Office and business communication tools Experience in a corporate or professional services environment High level of professionalism, discretion, and attention to detail Compensation & Benefits Salary: $75,000-$80,000 annually Medical, dental, vision insurance Paid time off (PTO) 401(k) retirement plan About LINK Staffing Services For over 40 years, LINK Staffing has been a trusted leader in workforce solutions across Texas and beyond. We specialize in staffing for manufacturing, logistics, warehousing, healthcare, and professional services through both contingent and direct hire solutions. At LINK Staffing, we believe in doing things the right way-putting people first, operating with integrity, and building long-term relationships rooted in trust and results.

The Executive Assistant provides high-level administrative and operational support to the President and executive team. This role is responsible for managing communications, coordinating meetings and company events, supervising administrative staff, and maintaining essential reports and records. The Executive Assistant ensures the smooth and efficient operation of the executive office and serves as a trusted liaison between leadership, employees, and external partners. Essential Duties Executive Support Provide high-level administrative assistance to the President, including scheduling, calendar management, travel arrangements, and expense reporting. Review, prepare, and process expense reports for the President and office. Coordinate and manage correspondence, including email monitoring, internal announcements, and customer inquiries directed to executive offices. Supervise assigned administrative staff, ensuring schedules, workloads, and time sheets are accurately maintained. Communication & Information Management Monitor and distribute incoming company emails and website inquiries to appropriate departments, ensuring timely responses. Respond to and assign live chat requests from the company website. Draft, proofread, and distribute executive communications, announcements, and meeting materials. Maintain internal digital communication tools including bulletin boards, digital signage, and After Hours/TCC web pages. Meeting & Event Coordination Plan and coordinate internal and external meetings, including TCC meetings, business reviews, and committee gatherings. Schedule and organize company events such as luncheons, training sessions, and employee appreciation activities. Prepare presentation materials, such as the monthly TCC Huddle Deck, and compile meeting statistics and follow-up reports. Manage meeting room reservations and ensure necessary materials, catering, and equipment are arranged. Employee Engagement & Recognition Coordinate employee recognition initiatives, including monthly birthday and anniversary cards, shareholder spotlight nominations, and gift card distribution. Plan and execute annual employee events including the ESOP announcement and crawfish boil, and holiday luncheons. Assemble and distribute company holiday and Christmas cards on behalf of the President and executive team. Operations & Reporting Maintain and distribute daily and monthly sales reports by branch. Track and compile survey data, employee feedback, and departmental statistics for executive review. Support training coordination by scheduling sessions, maintaining attendance records, and distributing certificates. Assist with product recall, safety, and compliance notifications as directed by management. Manage onboarding communications for new Cardata drivers, including database updates and welcome packets. Customer & Vendor Relations Coordinate distribution of customer communications, including price increase notifications, surveys, and product updates. Review and approve vendor invoices and purchases related to office supplies, travel, and special events. Emergency & After-Hours Support Maintain weekly and annual scheduling for After Hours first/co-responders, ensuring adequate coverage. Serve as primary point of contact for adjustments, scheduling gaps, and related communication needs. General Administrative Support Provide backup coverage for front desk and switchboard operations as needed. Maintain confidential files, documents, and correspondence for the President and executive office. Perform additional administrative or special projects as assigned by the President. Education and/or Work Experience Associate or bachelor's degree in business administration, Communications, or a related field preferred. Significant executive-level administrative experience may be accepted in lieu of a degree 5+ years of executive-level administrative experience, preferably supporting C-suite or senior leadership. Experience coordinating corporate events, meetings, and communications. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Teams and Smartsheet. PLEASE NOTE: John H Carter Company is not accepting unsolicited assistance from search firms/employment agencies for this employment opportunity. Please, no phone calls or emails to any employee of John H Carter Company about this opening. All resumes submitted by search firms/employment agencies to any employee at John H Carter Company via-email, the Internet or in any form and/or method without a valid and executed search firm agreement in place for this position will be deemed the sole property of John H Carter Company; no fee will be paid in the event a candidate is hired by John H Carter Company as a result of the unsolicited referral or through other means. If you wish to become an approved agency to assist us in our employment efforts, please submit your request to ***********************.

We're partnering with an organization located in the Galleria that's looking for an Office Manager/Executive Assistant who thrives on ownership and takes pride in running a polished, well-functioning workplace. This role is ideal for someone who is proactive, self-driven, and comfortable handling everything from high-level executive support to the day-to-day details that keep an office running smoothly. This is not a narrow role - you'll be trusted to own the office from end to end, anticipate needs, and keep leadership focused by handling the logistics behind the scenes. Key Responsibilities: Office & Facilities Operations Take full ownership of the office environment, ensuring it remains organized, professional, and fully operational at all times Serve as the main liaison with building management, service providers, and vendors Coordinate maintenance, repairs, cleaning services, security access, and office equipment needs Manage supply inventory, place orders, and ensure the kitchen and shared spaces are consistently stocked and presentable Oversee office expenses, invoices, and vendor billing with strong attention to detail Lead office buildouts, relocations, or reconfigurations as needed Prepare workspaces and access for new team members in partnership with internal teams Identify opportunities to streamline processes and improve operational efficiency Executive & Leadership Support Provide hands-on administrative support to senior leadership Manage calendars, scheduling, and meeting logistics Prepare leadership for meetings by organizing materials, agendas, and key details Coordinate travel arrangements and itineraries Support special projects and leadership initiatives as they arise Handle sensitive information with discretion and professionalism Coordination & Communication Act as the central hub for office logistics and internal coordination Support onsite meetings, leadership sessions, and visiting guests Maintain consistent standards for office presentation and hospitality Partner cross-functionally with HR, IT, and leadership to support onboarding and daily operations Qualifications: 5+ years of experience in office management, executive support, or a blended operations role Experience supporting senior or executive-level leaders Experience with office buildouts, relocations, or space planning Background in a corporate or professional services environment Proven ability to independently run an office without constant direction Exceptionally organized, detail-oriented, and able to juggle multiple priorities with ease Polished, professional, and confident in a fast-paced environment Self-motivated problem-solver who figures things out and takes initiative Strong written and verbal communication skills Comfortable wearing many hats - no task is “too small” Proficient with Microsoft Office and scheduling tools

About the Company At Hydradyne, our company culture is friendly, fun with healthy competition and rewards. We are a subsidiary of Applied Industrial Technologies. We are a vibrant, growing organization where you will be an integral part of our team. As a leading industrial distributor, we realize we are only as strong as our dedicated team. Selling a broad range of hydraulics, pneumatics, electromechanical, instrumentation and electrification to all types of customers. About the Role As the Sr. Admin Assistant to our leadership team, you will provide high-level administrative support. This position requires exceptional organizational skills, direction and the ability to manage multiple projects and priorities at once. This role will act as a key liaison, ensuring smooth day-to-day operations while maintaining confidentiality and professionalism and help coordinate, communicate and organize the needs of our leadership team at our Fort Worth, Texas location just south of the DFW Airport. Responsibilities Prepares reports, correspondence, communications, presentations and other documents. Manages special projects for the leadership teams. Manages and maintains executive management calendars, appointments, travel and event arrangements. Effectively manages daily administrative duties. Assist with travel for leadership, sales, service and branch. Manages the completion of expense reports, mileage reports, other reports as requested. Assists with the maintaining of and tracking of the following: Legal documents, contracts, questionnaires, set up forms 100k forms Commission changes Invoices COI and W9 requests Vendor requests Branch Checklists Commission tracking Hydradyne forms file Marketing site management Update and maintain policies & procedures files Baseball team Ticket Management Liaison with internal staff at all levels. Interact with external clients. Assists with monthly anniversary cards. Answers the corporate main lines and departments. Ordering and maintaining breakroom supplies. Greets guests at front entrance. Qualifications A minimum of 5 years administrative experience providing support at a high level Bachelor's degree an advantage Experience in a multi-site, multi-state environment preferred Bi-lingual a plus Required Skills Excellent attention to detail, handles multiple tasks and deadlines easily Able to work with minimum supervision, be a self-starter Must be proficient and in-depth knowledge of relevant software such as Microsoft Office Suite - including, but not limited to: Word, Excel, Outlook, PowerPoint, SharePoint, etc. Must be proficient in Adobe Creative Cloud applications - including, but not limited to: InDesign, Illustrator, Photoshop, etc. Knowledge of standard office administrative practices and procedures Attention to detail and accuracy Time management skills Organizational and planning skills Problem solving skills Judgment and decision-making ability Works well in a team environment Able to handle confidential and maintain confidential information Initiative Emotional maturity Ability to achieve high performance goals and meet deadlines in a fast-paced environment Strong communication and interpersonal/customer service skills Additional information In person no remote work Monday - Friday 8:00am - 5:00pm Pay range and compensation package Base Salary $70,000 with annual bonus potential Medical, Dental, Vision, 401k and matching Equal Opportunity Statement We are committed to diversity and inclusivity.

**Please note this is a temporary assignment while an FTE is identified. Should the temporary resource fit the requirements and meets expecations, there is a possibility to be considered for the FTE position, please make sure candidate is eligible to permanently work in the U.S. and also holds a minimum of a high school diploma or GED equivilent** We are seeking a dynamic and highly organized Receptionist / Executive Assistant to serve as the first point of contact for our organization while providing high-level administrative support to senior executives. This dual-role position requires exceptional communication skills, discretion, and the ability to manage multiple priorities, which include: Greet and assist visitors with professionalism and warmth. Generate, maintain and distribute routine reports as directed. Assist in the preparation, proofreading and editing of documents, meeting binders, presentations, and other correspondences for department and executive management. Maintain phone messages, facilitate conference calls, disseminate general information, and provide assistance with applicable questions to callers. Coordinate meetings and prepare conference room for use. Maintain the department filing system, both electronic and paper. Prepare expense reports. Coordinate travel arrangements as needed. Maintain office supply inventory and place orders as needed. Special projects as assigned. NOTE: the highlighted requirements above are the primary tasks they'll be expected to perform Qualifications The successful candidate will meet the following qualifications: High school degree or equivalent is required; associate degree preferred. 3 or more years of experience in an administrative support role is preferred. Proficient with Microsoft Office software skills. Professional attitude and demeanor. Must have excellent written and verbal communication. Maintain confidentiality and discretion. Ability to work independently with minimal supervision. Able to prioritize for self and others, as well as managing internal and external customers. Able to handle diverse workload using strong organization skills to meet deadlines. Flexible and available to assist anyone in the department with needs.

We are looking for Client : Sierra Digital INC Role : Executive Assistant OR Executive Administrative Analyst Houston, TX- Onsite 100% 6001 Savoy Drive, Suite 210 | Houston, Texas- 77036 Full Time Title - Executive and Administrative Analyst is responsible for providing strategic administrative support to senior management. The role includes data analysis, reporting, project coordination, process improvement, scheduling, and ensuring smooth day-to-day executive operations. Detailed Job Description (if you need one) Manage executive calendars, appointments, and meetings Coordinate travel arrangements and prepare itineraries Draft, review, and manage emails, reports, and presentations Act as a point of contact between executives and internal/external stakeholders Organize meetings, prepare agendas, and take accurate minutes Handle confidential and sensitive information with discretion Track deadlines, follow up on action items, and support projects Maintain filing systems (digital and physical) Assist with event planning and special assignments as needed Improves administrative processes for efficiency and accuracy Acts as a liaison between executives and internal teams prepares insights, reports, and presentations for leadership Thanks & Regards Bennedick Sakayaraj Team Lead -US IT Recruitment Email - ****************************** Web - ************************ Sierra Digital, Inc | 6001 Savoy Drive, Suite 210 | Houston, Texas 77036 Click here to view my LinkedIn

Tremco Construction Products Group (CPG), part of RPM International Inc., unites industry-leading building envelope solutions manufacturers, service providers and trusted brands-including Tremco, Nudura, Dryvit, Willseal, Weatherproofing Technologies, Inc. and Weatherproofing Technologies Canada-to deliver comprehensive, integrated building systems. With operations spanning North America, Europe, Asia-Pacific, India and Latin America, Tremco CPG has a global presence supported by regional businesses and distributors who understand local market needs for commercial, industrial and residential construction and restoration projects. GENERAL PURPOSE OF THE JOB: The Project Coordinator supports the sales organization by planning, coordinating, and managing large revenue-generating projects from initiation through completion. This role ensures accurate, timely, and organized project information by maintaining timelines, collecting and analyzing data, updating Salesforce, producing clear reports, and facilitating communication among key stakeholders. Through strong coordination and attention to detail, the Project Coordinator helps drive informed decision-making and contributes to successful project outcomes. ESSENTIAL DUTIES AND RESPONSIBILITIES: Manage and coordinate large-scale sales projects and new development initiatives, ensuring progress against timelines and deliverables. Compile and organize data from multiple sources; update Salesforce records; run reports; and prepare presentations to keep stakeholders informed of project status and key milestones. Monitor and guide project execution, providing timely status updates and visibility to management and stakeholders. Support recurring data collection, reporting, review activities, and project documentation. Create and manage workflows for follow-up activities, track next steps assigned by the sales team, and identify opportunities within vertical markets to support sales growth. Collaborate closely with sales teams, customer service, and additional internal partners to gather and validate essential project information. Maintain comprehensive project administration, including documents, submittals, supplier costs, budgets, pricing, and related records. Demonstrate a continuous-improvement mindset by identifying opportunities to streamline processes, increase efficiency, and enhance project visibility. Communicate regularly with sales representatives, contractors, and internal departments; coordinate cross-functional activities as needed, including with Purchasing, Customer Service, and Warranty Administration. Leverage Salesforce and other digital tools to accurately capture, track, and report project details and performance metrics. Organize, schedule, and facilitate regular project meetings to drive progress and identify or resolve barriers. Make outbound calls to prospects or customers as needed to collect information, schedule appointments, or support project advancement. Perform general office duties such as ordering supplies, purchasing, maintaining records management systems, shipping administration, reporting and tracking as required. Answer and direct phone calls, greet onsite visitors, and open, sort and distribute incoming correspondence. Provide general administrative, project, and sales support. EDUCATION REQUIREMENT: Associate's degree or equivalent from a two-year college or technical school EXPERIENCE REQUIREMENT: Prior experience as an office administrator using a CRM as an end user with full working knowledge of the program. Salesforce highly preferred. Must have prior experience and a high level of Microsoft Office including Excel and Power Point. CERTIFICATES, LICENSES, REGISTRATIONS: Notary or ability to achieve upon hire. OTHER SKILLS, ABILITIES, AND QUALIFICATIONS: Excellent organizational and time-management skills, with the ability to handle multiple projects simultaneously. Strong attention to detail. Demonstrates initiative and desire to engage in varied activities in support of the business. Ability to work collaboratively in a team environment and communicate effectively with multiple and various stakeholders. Flexibility to adapt to changing project needs, schedules, and priorities. Demonstrates initiative, strives for accuracy, takes accountability, and operates with a customer service focus. WORK LOCATION: Onsite at: 1824 Spirit of Texas Way, Suite 200, Conroe, Texas 77301 PHYSICAL DEMANDS: Incumbent must be able to stand, walk, sit, use hands, reach, talk, and hear. BENEFITS AND COMPENSATION: The salary range for applicants in this position generally ranges between $54,000 and $65,000. This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law. The Company offers a variety of benefits to its employees, including but not limited to health insurance, paid holidays, paid time off, 401(k) Savings and Trust & Plan with company match, Company Pension Plan, Performance Based Bonus/Commission, and continuing education. All qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

An established business consulting company is seeking an Executive Assistant to provide high-level administrative support and help drive operational excellence. The ideal candidate is a proactive, detail-oriented professional with exceptional organizational and communication skills and a strong sense of urgency. Salary: $95,000-$100,000 Discretionary annual bonus Location: Houston, TX - Downtown/Galleria Type of Position: Direct Hire Benefits: health care stipend, IRA with match, PTO Responsibilities: Provide comprehensive professional and personal support to the CEO. Prepare for meetings and events, including finalizing materials and taking detailed notes. Schedule, confirm, and manage appointments across multiple time zones. Coordinate domestic travel arrangements (flights, accommodations, and transportation) for both professional and personal purposes. Maintain and update an extensive contact database. Support the CEO's involvement in external civic and leadership activities. Collaborate with the team to create and maintain standard operating procedures (SOPs). Oversee project management and track tasks using a project management system (PMS). Ensure efficient filing and office organization. Create, edit, and format documents and PowerPoint presentations. Assist with client-facing events. Manage office operations, including liaison with building management, ordering and cataloging supplies, tracking office equipment, and expense reporting for the team. Requirements: At least 7 years of high touch EA experience with a strong mixture of professional and personal support experience. Ability to work effectively in a small office environment. Ability to manage complex scheduling and projects with autonomy. Comfortable operating in ambiguity. Experience maintaining and managing household calendars for activities, appointments, and events and ensuring the family calendar syncs with office calendar. Strong client service skills and a professional demeanor. Excellent organizational and time management abilities. Proficient in Outlook, Microsoft Word, Excel, and PowerPoint. Exceptional grammar and communication skills. Ability to handle confidential information with discretion.

At Aspen Dental, we put You first, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as a Dental Office Manager, you will have the opportunity to give back to communities and positively affect patients' lives. Salary: $58000 - $63000 / year + monthly and quarterly incentive earnings ** Sign-on bonus: $3000 At Aspen Dental, we put You First. We offer: A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match* Career development and growth opportunities to support you at every stage of your career A fun and supportive culture that encourages collaboration and innovation Free Continuing Education (CE) through TAG U How You'll Make a Difference: As a Dental Office Manager, you will lead the office in all office operations in support of the doctors to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an extensive, ten-week training program to gain business and leadership knowledge designed to help you succeed and grow within our organization. Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards Hire, develop, manage and retain the office staff Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care Review monthly business results, manage profit and loss, align sales plan to support business goals and create strategies to increase profitability Prepare and lead daily huddles with team to level set expectations to optimize patient experience and business performance Additional tasks as required Preferred Qualifications Minimum of one year of managing a team of direct reports High school diploma or equivalent; college degree is preferred A people centric leader who motivates and inspires others Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds Demonstrate analytical thinking; place a premium on leveraging data Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization. *May vary by independently owned and operated Aspen Dental locations. **Limitations apply, please see recruiter for details ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

A Houston-based welding and fabrication company is seeking an experienced office manager to handle day-to-day operations, job costing support, and basic bookkeeping. The ideal candidate has strong proficency with Quickbooks and Google Workspace or Microsoft Office Suite. The starting salary range for this position is $45,000 to $54,000. There is a potential option for future hybrid work in this position. Role Description This is a full-time on-site position for an Office Manager located in Houston, TX. The Office Manager will handle daily administrative tasks, including accounts payable, accounts receivable, invoicing, payroll, and bank reconciliations using Quickbooks. Also coordinate human resource functions such as onboarding paperwork, maintaining employee and company certifications, safety records, and retirement plan contributions. Qualifications Strong Communication skills, including verbal and written abilities. Experience in Administrative Assistance and Office Administration tasks. Customer Service skills and the ability to interact professionally with clients and team members. Organizational and time management skills to manage multiple responsibilities effectively. Proficiency in using office software and tools such as Googel Workspace or Microsoft Office Suite. Bachelor's degree in Business Administration or related field preferred but not required. Prior experience working for a construction company in a similar role is a plus.

Company: Jani-King Gulf Coast Job Type: Full-Time | Non-Exempt Hourly Pay: Starting at $17 - $24 per hour, depending on experience Additional Compensation & Benefits: Commission and bonus opportunities, profit sharing, excellent benefits package, and a supportive, team-oriented culture Jani-King Gulf Coast, a recognized leader in the commercial cleaning industry and winner of the 2023 Best Places to Work, is seeking a reliable and detail-oriented Regional Assistant to support our office operations and Franchise Owners. This role is essential to maintaining an organized and welcoming environment and ensuring that daily administrative functions are carried out with accuracy and professionalism. What You'll Do: As a Regional Assistant, you'll play a key role in: Answering incoming calls and greeting visitors with professionalism and courtesy Supporting Franchise Owners and office staff with day-to-day administrative needs Preparing maintenance agreements, reports, and sales proposals Ensuring the office and meeting rooms are clean, organized, and fully equipped Managing office supply and uniform inventory Logging communications and maintaining accurate records in digital platforms Coordinating new hire onboarding, Franchise Day activities, and vehicle documentation Assisting with complaint resolution and internal documentation processes Helping set up and support Franchise Disclosure meetings Upholding Jani-King standards in all communication and documentation What We're Looking For: High school diploma or GED required Prior administrative or customer service experience preferred Strong organizational and time-management skills Excellent written and verbal communication skills Proficiency in Microsoft Outlook, Word, and Excel General ledger understanding is a plus A positive, can-do attitude and team-oriented mindset Apply today to join a company that supports your success and values your contribution. Jani-King Gulf Coast is an Equal Opportunity Employer.

Responsibilities: Serve as the first point of contact by answering calls and routing them to the correct team members or departments Handle all incoming and outgoing mail, packages, and courier deliveries Coordinate calendars and schedule appointments Provide broad administrative support, including: Organizing meetings and managing daily communication Arranging travel plans and itineraries Completing data entry, filing, and maintaining organized records Preparing draft documents and transcribing meeting notes Perform routine office tasks such as scanning, copying, and faxing Accompany and assist the General Manager during business travel when needed Offer occasional support for sales activities-such as following up with clients, preparing quotes, and updating customer information-while noting this is not a sales-focused position Qualifications: Strong command of Microsoft Office applications (Word, Excel, PowerPoint) Exceptional organizational abilities with strong multitasking and prioritization skills Clear, professional communication skills, both written and verbal High level of accuracy and attention to detail Ability to handle confidential information with discretion Experience with QuickBooks or comparable accounting software is an advantage Professional phone demeanor and the ability to manage calls smoothly and courteously Bachelor's degree preferred; equivalent experience may be evaluated Please note: This job description is not exhaustive, and additional responsibilities may be assigned as needed. 🏛️ The company is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to fostering an inclusive environment for all employees regardless of race, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. By submitting any application or resume to us, you will be deemed to have agreed & consented to us collecting, using, retaining & disclosing your personal information to prospective employers with the services provided by us.

Baylor Scott & White Health has an opening for a Physician Assistant to join our Pain Management Team in Waco, Texas. Our facilities have national and regional recognition by U.S. News & World Report - a reflection of our talent and commitment to advanced quality care that is safe and compassionate. We are looking for a committed team player with a favorable work/ training history. The ideal candidate should be focused on quality, and be able to effectively collaborate with referring physicians, agencies, and other professionals to provide optimum patient care within our award-winning integrated healthcare system. The PA Surgical Specialty - Non-Operative is a licensed, certified, non-physician healthcare provider who effectively renders direct patient care and possesses delegated prescriptive authority, is credentialed and privileged, and whose service is billed as an independent billing provider, as recognized by Medicare and Medicaid within the healthcare systems, and in accordance with the appropriate board. The Advanced Practice Provider provides medical care based upon the scope of practice as delineated by the supervising physician. Surgical providers care for both adult and pediatric patients, and specialize in General Surgery, Orthopedics, Neurosurgery, Otolaryngology, Cosmetic, Vascular, Trauma, Transplant, Urology, Plastics or other surgical specialty. ESSENTIAL FUNCTIONS OF THE ROLE Assesses the physical and mental condition of patients by performing and obtaining comprehensive or problem-focused physical examinations and medical histories. Orders, collects, interprets, and evaluates laboratory and other diagnostic tests to assess patient problems and health care needs. Prescribes, recommends and/or employs medical drug therapies or other forms of related therapeutic treatments and procedures or performs indicated procedures in accordance with approved policies with attention to efficacy, safety, and cost. Recommends interventions to modify behavior associated with health risks. Formulates and implements comprehensive outcomes-based patient treatment plans based on patient assessments, evidence-based medicine, standards of care, professional practice guidelines and in collaboration with physicians and other interdisciplinary team members when appropriate. Evaluates patient?s response to health care provided and the effectiveness of care. Counsels patients and families regarding medical processes, management of the health illness/condition, medication, nutrition, and health promotion. Counsels patients about drug regimens and possible side effects or interactions with other substances such as food supplements, over the counter medications and herbal remedies. Maintains appropriate records detailing the patient?s treatment plans and outcomes. Initiates timely consultation and referral when the problem exceeds scope of practice and/or expertise. Provides consultation level services for conditions/problems related to the Provider?s specialty, level of experience and training. Manages patients in a healthcare setting(s) other than primary clinic setting (e.g., inpatient, emergency services). Performs invasive procedures specific to scope of practice and provider?s level of expertise as delegated by supervising Physician. Performs follow-up with patient both pre- and post-operatively, and may also round on patients in the hospital or see patients in the Emergency Department. May be required to perform patient care duties beyond regular schedule based on coverage needs of the department. KEY SUCCESS FACTORS Knowledge of information and techniques needed to diagnose and treat human injuries, diseases, and deformities to include symptoms, treatment alternatives, drug properties and interactions, and preventive health-care measures Knowledge of practices, methods, and procedures for diagnosis, treatment, and rehabilitation of physical and mental dysfunctions Verbal and written communication skills Interpersonal skills Critical thinking and complex problem-solving skills Skill in the use of computers and related software applications Ability to develop and implement comprehensive outcomes-based patient treatment plans Ability to counsel patients concerning medical and psychological/psychiatric conditions, treatment plans, and behavior modification Ability to interpret and evaluate laboratory and other diagnostic tests Current license to practice as a Physician Assistant in the state of Texas Basic Life Support (BLS) within 30 days of hire or transfer Current certification by the National Commission on Certification of Physician Assistant (NCCPA) SCHEDULE Monday - Friday 8a-5p Outpatient Will see about 18 patients per day BENEFITS Our competitive benefits package includes the following Immediate eligibility for health and welfare benefits 401(k) savings plan with dollar-for-dollar match up to 5% Tuition Reimbursement PTO accrual beginning Day 1 Note: Benefits may vary based upon position type and/or level QUALIFICATIONS EDUCATION - Grad of an Accredited Program EXPERIENCE - Less than 1 Year of Experience CERTIFICATION/LICENSE/REGISTRATION - Physician Assistants (PA) Basic Life Support (BLS): Basic Life Support (BLS) within 30 days of hire or transfer.

Job Title: Project Administrative Assistant Work Schedule: Monday-Friday, 8:00 AM-5:00 PM (1-hour lunch) Employment Type: Open-ended contract Work Environment: Onsite Compensation: $27-$30 per hour Industry: Project Management / Administrative Support Benefits: Dental, Vision, and Health coverage available after 60 days on contract Job Description Addison Group is hiring a Project Management Administrator on behalf of our client to support a fast-paced Project Management team. This role focuses heavily on administrative coordination, reporting, and data analysis, with a strong emphasis on Excel. The ideal candidate is detail-oriented, organized, and comfortable supporting multiple projects simultaneously in an onsite environment. Key Responsibilities Provide administrative and coordination support to the Project Management team across multiple projects. Track action items, deliverables, timelines, budgets, purchase orders, and invoicing. Support project setup and updates in internal systems to ensure accurate data. Prepare reports, spreadsheets, and summaries for Project Managers and leadership. Maintain organized digital and physical project files, including scope changes and approvals. Coordinate communication between Project Managers, internal teams, and external partners. Schedule meetings, prepare agendas, document notes, and track follow-ups. Assist with compliance documentation, permits, and inspections when needed. Identify opportunities to improve reporting, communication, and administrative workflows. Qualifications 2+ years of experience in an administrative or project support role. Advanced Microsoft Excel skills, including Pivot Tables, lookup functions, and formulas. Ability to work onsite full time. Experience supporting a project and/or product management team is preferred.

Executive Assistant II - ONSITE Experience 3 years of experience in office and calendar management is required; Certified Administrative Professional (CAP) certification preferred; Professional Administrative Certification of Excellence (PACE) is preferred. Onsite in Irving, TX 75039 Hourly Rate: $22.50/hour W2 Monday-Friday 8 hour Summary: The Executive Assistant II is responsible for providing overall secretarial support to the Executive(s) to whom assigned to accomplish daily workloads with duties including or comparable to those indicate below. The Executive Assistant handles a wide variety of situations involving the clerical and administrative functions of the executive offices, which often cannot be brought to the attention of the executive. The Executive Assistant II serves as a liaison between the Executives, Medical Staff, Board members, major donors, associates, and the public, making independent decisions when appropriate and working as part of a team for overall support of executives. Responsibilities: Meets expectations of the applicable Competencies: Leader of Self, Leader of Others, or Leader of Leaders. Maintain executive's calendar, scheduling meetings and appointments as requested; on own initiative, establishes appointment priorities, reschedules or refuses appointments or invitations, and draws attention to important dates or conflicts. Prioritizes own time according to workload demands. Plans, coordinates and participates in administrative and board-level meetings, following guidelines in Hospital Bylaws, JCAHO Administrative and Board standards and other regulatory entities, schedules meeting rooms; orders catering; prepares agendas; does timely mail-outs; takes and transcribes minutes; coordinates follow-up actions; and, works directly with Committee Chairs We are an Equal Opportunity Employer committed to a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, gender identity, national origin, disability, or veteran status. We value diverse perspectives and actively seek to create an inclusive environment that celebrates the unique qualities of all employees.

This role supports the Chief Financial Officer (CFO), Vice President of Operations, and Vice President of Preconstruction. The Administrative Assistant ensures smooth day-to-day operations by handling administrative tasks, assisting with accounting processes, and supporting project and preconstruction activities. Experience in commercial construction is essential, along with strong organizational, communication and multitasking skills. Reports to: CFO, VP of Ops, VP of Preconstruction Essential Duties and Responsibilities Front Office Administration - Schedule / organize meetings, arrange catering, and make travel arrangements - Prepare correspondence and documents using MS Word, Adobe, etc. - Perform other clerical duties to include but not limited to photocopying, faxing, mailing, and filing. - Order supplies and maintain inventory - Maintain office equipment and refresh paper and toner supplies - Preparing and creating Binders for Projects/Bids - Preparing documents/binders/bound notebooks for Bid Submissions - Other projects assigned. Accounting Support - Prepare Waivers (Conditional/Unconditional) - File accounting records and assist with other financial tasks as assigned. - Other duties as assigned Operations & Project Administration - Facilitate communication and information flow among project team members and stakeholders. - Organize project documents (contracts, plans, specifications) and ensure adherence to safety and compliance requirements. - Document job meetings; coordinate approvals, applications for payment, and reporting. - Support procurement processes, subcontract change orders and project closeout (warranties, final payment, records retention). Preconstruction Support - Assist with bid/proposal preparation. - Coordinate with estimating and gather data for proposals. Additional Projects & Miscellaneous - Assist with special projects and initiatives as assigned by management. - Conduct research, gather data, and provide analysis to support decision-making. - Uphold high standards of safety, ethics and compliance in all interactions and activities. - Personal errands for LB, HR, CF as needed; ordering lunch(s) other tasks. Qualifications - Proficient in computer applications, including Microsoft Office Software and other required administrative software for Project delivery-Adobe Professional, ERP Software - Demonstrated interpersonal skills - Able to function successfully in a fast paced, team atmosphere - Detail oriented and strong organizational skills required. - Excellent problem-solving skills and capacity to identify and resolve problems in a timely manner - Strong written, and verbal communication skills - Ability to maintain a high degree of confidentiality and exercise discretion and appropriate judgment in handling sensitive material - High attention to detail, accuracy, and thoroughness - Mature and self-directed - Demonstrated ability to perform customer service with positive results - Work independently as well as in a collaborative environment - Customer service oriented - Planning, calendaring, and organizing - Attention to detail and accuracy - Flexibility and adaptability - Knowledge of operation of standard office equipment

AAA Promos LLC is dedicated to offering high-quality promotional products along with exceptional customer service. We specialize in services such as embroidery, laser engraving, direct-to-garment printing, and direct-to-film services for our customers. Our focus is on delivering customized solutions tailored to meet the unique needs of each client. We pride ourselves on the reliability and value we provide to our partners. Role Description This is a full-time, on-site Office Manager Inside Sales role located in La Porte, TX. The Office Manager Inside Sales professional will handle daily office operations while managing inside sales activities. Responsibilities include engaging with clients to ensure customer satisfaction, generating leads, executing efficient account management practices, and achieving sales goals. The role requires a proactive and customer-focused individual with the ability to drive growth through effective relationship management and operational expertise. Qualifications Inside Sales and Lead Generation skills with a proven ability to identify and engage prospective clients Customer Satisfaction and Account Management abilities to maintain strong relationships with clients and address their needs effectively Proven Sales capabilities and track record of meeting or exceeding targets Exceptional organizational, multitasking, and time management skills to oversee office operations smoothly Strong communication skills, both written and verbal, to interact effectively with teams and clients Previous experience in a similar role or promotional products industry is a plus