Office manager/administrative assistant jobs in Wilmington, NC - 808 jobs

The Executive Assistant (EA) provides comprehensive support to our COO in a fast-paced, global environment. The EA is a proactive, energetic, and confident professional. This role balances detailed day-to-day tasks with enabling impact behind the scenes of global meetings, collaborations, and conferences of various scale and scope. Roles and Responsibilities Manage the COO's complex calendar, schedule meetings, and coordinate appointments. Prepare and edit correspondence, communications, presentations, and other documents. Handle incoming and outgoing communications, including emails and phone calls, with a high level of professionalism and confidentiality. Coordinate logistics for meetings, including room reservations, catering, and technical setup. Coordinate logistics for large-scale international events, including venue, travel, and on-site execution Plan and arrange complex and detailed travel itineraries, including flights, accommodations, and transportation for the CEO and other senior executives as needed. Prepare travel expense reports and manage reimbursements. Provide physical and operational support during multi-day conferences (e.g., setup, transitions, VIP handling) Assist in the planning and execution of special projects and initiatives led by the COO. Track progress and provide regular updates on project status to ensure timely completion. Maintain and organize files, records, and documentation for easy retrieval. Ensure proper filing and storage of sensitive and confidential information. Coordinate office activities and operations to secure efficiency and compliance with company policies. Support Office Manager with receptionist duties as needed Any additional duties needed to help demonstrate our core values, drive our vision, and fulfill our mission. Demonstrated Competencies: Accountability & Integrity Self-management Technical proficiency Business Acumen Problem solving Confidentiality Communication Adaptability Digital Fluency Qualifications Required: Bachelor's degree preferred but not required. Minimum of 5+ years of experience as an Executive Assistant, preferably supporting C-level executives. Exceptional organizational and time-management skills. Strong written and verbal communication abilities across multiple lines of business. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with travel coordination and expense reporting. High level of integrity and discretion in handling confidential information. Ability to work independently and prioritize tasks in a fast-paced environment. Professional demeanor and strong interpersonal skills. Results driven, roll-up sleeves mentality High motor/High energy Physical Demands and Working Conditions Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. External Posting Language This is a full-time position. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Learn more at BNI.com An equal opportunity employer.

Administrative Assistant 100% on site Columbia, SC If you're a proactive individual with excellent communication skills and a knack for keeping things running smoothly, this is the perfect opportunity for you! What You'll Do * Provide general administrative support to executives and team members * Schedule appointments, meetings, and travel arrangements * Answer phone calls, take messages, and direct inquiries * Organize and maintain office filing systems * Prepare reports, presentations, and correspondence * Assist with office management tasks and keep the workplace running efficiently * Handle incoming and outgoing mail and deliveries * Assist with special projects and other ad-hoc duties as needed What We're Looking For * 1-3 years of administrative or office support experience * Strong organizational skills and attention to detail * Excellent written and verbal communication skills * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) * Ability to prioritize tasks and manage time effectively * Friendly, approachable attitude and a strong sense of professionalism * Ability to handle confidential information with discretion * Self-starter with the ability to work independently and as part of a team If you're looking for a role where your contributions truly matter and you enjoy working in a fast-paced, supportive setting, this is the job for you! Apply today by submitting your resume!! Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: *********************************************************************************** The pay transparency policy is available here: ******************************************************************************************** For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. ********************************************** Contents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Pace Logistics prides itself on delivering exceptional service at fair rates. The company operates with a collaborative and proactive approach to ensure your supply chain is supported effectively. Known for its availability, Pace Logistics commits to being the dependable partner businesses need. A unified and solution-driven mindset defines the organization's mission to meet client needs efficiently. Role Description This is a full-time, on-site role based in Charlotte, NC, for a Personal Assistant to the Chief Executive Officer (CEO). The Personal Assistant will be responsible for managing the day-to-day administrative and organizational tasks for the CEO, including diary scheduling, organizing meetings, handling correspondence, preparing reports, and coordinating travel arrangements. They will also support the CEO with personal assistant tasks and maintain confidentiality while efficiently managing clerical duties. The role requires a high level of professionalism and attention to detail. Qualifications Strong Executive Administrative Assistance and Personal Assistance skills Proficiency in Diary Management and scheduling appointments Proven experience in Clerical Skills and Administrative Assistance Excellent organizational, multitasking, and time management abilities Strong written and verbal communication skills Proficiency in office software and tools such as Microsoft Office Ability to handle confidential information with discretion and professionalism Bachelor's degree or equivalent experience in a related field is a plus Prior experience in a supporting role for executive leaders is preferred

Biotage is seeking a highly organized and proactive Executive Assistant to support the Chief Operating Officer and local officers careersite--jobs--form-overlay#show FormOverlay" data-careersite--jobs--form-overlay-target="cover Button"> Apply for this job blocks--cover--scroll#handle ScrollDown" title="Scroll to content"> Biotage is seeking a highly organized and proactive Executive Assistant to support the Chief Operating Officer and local officers. This pivotal role combines high level executive support with office management responsibilities, enabling the COO to focus on driving global operational excellence, supply chain efficiency, and commercial growth. As a trusted partner you will manage calendars, coordinate international travel, prepare executive level presentations, and streamline communications across global time zones. You will also act as office manager for the US office in Charlotte, NC. Key Responsibilities Calendar management support for the COO. Reviewing meetings & appointments whilst proactively managing conflicts. Reviewing and coding Executives' email, responding on COO's behalf when appropriate. Screening and management of incoming calls. Co-ordinate travel (Domestic and International) Writing and editing emails, memos and preparing communications and reports on behalf of the COO. Prepare professional, robust presentations tailored to COO, board level or Countrywide audiences with minimal guidance. Collaborate with internal departments to gather content and data needed for presentations. Assist with contract administration as needed including obtaining signatures, scanning and electronic signing. Process Executives' expenses and review and approve expense report from Executives' direct reports as needed. Organize meetings, produce effective summaries, and coordinate catering as required. Plan and fully manage Executives sponsored events in Charlotte and other US locations. Managing visitors to the office and incoming calls and emails. Organize maintenance companies to keep the office clean, safe and all appliances in good working order. Develop and manage local travel vendor relationships (Travel company, hotels, ground transport). Skills and experience Bachelor's degree along with considerable experience supporting senior executives within a global organization. Exceptional verbal and written communication skills. Highly organized with high attention to detail. Proactive with ability to manage time and priorities effectively. Capability to translate complex information into compelling visual narratives. Ability to exercise discretion and judgement in handling confidential proprietary information. Develop written processes and procedures and train new office employees on office related processes and operations Demonstrated ability to meet project timelines, own projects, tasks, and processes etc. Proficient computer skills, MS Word, PowerPoint, Excel, Outlook, MS teams. Previous marketing and/or communications experience is highly desirable Ability to work well under pressure while maintaining a professional demeanour. Must be a NC notary or willing to become notarized. The role will be office based with occasional travel for company meetings, events etc (Approx 10%) About Biotage Biotage is a global supplier and solutions partner to a wide range of customers within drug discovery and development and analytical testing. With strong expertise in separation and purification technologies, and a focus on leveraging intelligent workflow solutions, we aim to efficiently support the advancement and protection of human health. Learn more at biotage.com. Biotage offers a comprehensive benefits package including health, dental, and vision insurance as well as a 401k program w/ company match, paid parental leave and more! Biotage is an equal opportunity employer, including veterans and individuals with disabilities. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact ************ or ************************ for assistance. Locations Charlotte Apply for this job Job opportunities * Service Operations Coordinator Sales & Marketing · Charlotte * Applications Scientist - Biomolecules Sales & Marketing · Charlotte, Boston/Salem More jobs Charlotte A unique career - Join us

SPL Group is a leading provider of parcel optimization and logistics solutions. We partner with enterprise clients to reduce shipping costs, improve delivery performance, and optimize their supply chain operations across FedEx, UPS, and other carriers. Position Overview SPL Group seeks an experienced Executive Assistant to support the Chief Revenue Officer and executive leadership team. This role is critical to our operations, requiring someone who can manage complex administrative functions, coordinate cross-functional initiatives, and ensure seamless execution of strategic priorities. The Role You will serve as a key support resource for C-level executives, managing calendars, meetings, travel, and special projects. This role requires exceptional organizational skills, discretion, and the ability to anticipate needs and proactively solve problems in a fast-paced environment. You will work collaboratively with all departments and occasionally travel to support leadership. Key Responsibilities: Manage executive calendars, schedule meetings, and coordinate travel arrangements Prepare meeting agendas, materials, and presentations for executive leadership Coordinate special projects and initiatives from conception through completion Manage executive communications and correspondence Serve as primary point of contact for internal and external stakeholders Prepare reports, analyses, and executive briefings Maintain confidential information with discretion and professionalism Support board meetings, off-sites, and other executive events Manage expense reports and administrative workflows Identify process improvements to increase efficiency and productivity Required Qualifications Minimum 5+ years of executive assistant or similar administrative experience Proven ability to manage multiple priorities and meet tight deadlines Excellent organizational and time management skills Advanced proficiency in Microsoft Office and Google Workspace Strong written and verbal communication skills Ability to exercise discretion and maintain confidentiality Professional demeanor with strong interpersonal skills High school diploma or equivalent (Bachelor's degree preferred) Preferred Qualifications Experience supporting C-level executives in fast-paced environments Knowledge of CRM systems and project management tools Experience in sales, business development, or logistics industries Event planning experience Proficiency with scheduling and communication software Key Competencies Organizational Excellence: Impeccable attention to detail and follow-through Communication: Clear, professional communicator across all levels Proactivity: Anticipates needs and takes initiative without being asked Discretion: Handles sensitive information with professionalism Adaptability: Flexible and responsive to changing priorities Relationship Building: Builds strong working relationships across the organization What We Offer Competitive salary commensurate with experience Comprehensive benefits package (health, dental, vision, 401k) Professional development opportunities Collaborative, fast-growing team environment Clear advancement opportunities

We're support a growing organization that is looking for an Office Manager. This role is responsible for coordinating people, processes, and logistics so teams can stay focused on their work. They should be comfortable answering inbound phone calls, distributing mail to employees and handling outgoing mail. They should also possess a friendly demeanor so they can effectively interact with office visitors and interview candidates. The Office Manager keeps the office running smoothly day to day. This role is responsible for coordinating people, processes, and logistics so teams can stay focused on their work. A strong Office Manager brings structure, stays ahead of needs, and handles the details that keep operations on track. Responsibilities Oversee daily office operations and administrative workflows Coordinate schedules, meetings, and office logistics Manage office supplies, vendors, and basic facilities needs Support onboarding, internal communication, and general employee needs Assist with basic financial or operational tasks such as invoices, expenses, or tracking Maintain organized records and handle confidential information appropriately Qualifications Experience in an Office Manager or senior administrative role Strong organizational and communication skills Ability to manage multiple priorities with minimal supervision Comfortable supporting multiple teams and functions Proficient with common office software and tools

Note: At Catapult, we're partnering with our client to identify an exceptional Executive Assistant to join their team. Are you a strategic, detail-oriented professional who thrives in a fast-paced environment and loves being the right hand to top leadership? If you excel at anticipating needs, managing complex schedules, and ensuring seamless operations at the executive level, this role is for you! As Executive Assistant, you'll work directly with our CEO and collaborate with senior leadership to keep the organization running smoothly. This is a high-impact position where you'll handle confidential information, coordinate critical meetings, and serve as a trusted partner to the executive team. Key Responsibilities Work closely with CEO to understand Company priorities, to align executive team, and to ensure timely completion of strategic commitments / projects Manage the CEO's calendar, schedule meetings, and coordinate logistics for Board and leadership sessions Prepare agendas, take detailed meeting notes, and draft follow-up reports Handle confidential correspondence and communications with professionalism Organize Company events, functions, and executive travel arrangements Prepare expense reports and assist with budget tracking Maintain organizational charts, calendars, and internal portals Prepare / edit critical correspondence, corporate minutes, & other executive-level documents Manage vendor relationships and office supply accounts to optimize costs Support HR initiatives, employee appreciation events, and award nominations Oversee Company's travel program and credit card reconciliation / reporting Coordinate registration, hotel, and travel for industry conventions and trade shows What We're Looking For Education: Bachelor's degree preferred Experience: 5+ years supporting senior executives or in a high-level administrative role Skills: Advanced proficiency in MS Office Suite Strong organizational and time-management skills Excellent written and verbal communication Proficiency in basic accounting Ability to handle sensitive information with discretion Requires strong interpersonal skills, big-picture thinking, and problem-solving ability A proactive, resourceful professional who thrives under pressure and values integrity Core Competencies & Behaviors Team-Oriented: Works collaboratively, earns trust, and builds strong relationships Communication: Open, honest, and clear; actively listens and keeps stakeholders informed Values-Driven: Demonstrates integrity, service, and commitment to Company vision Customer Focus: Treats internal and external partners as valued stakeholders Adaptability: Handles shifting priorities with professionalism and calm under pressure Perks and Benefits Competitive salary Comprehensive health, dental, and vision insurance Paid time off and holidays Disability Insurance 401K Savings Plan Employee Recognition Program Great culture with a collaborative, values-driven work environment Minimal travel required Ready to elevate your career? Apply today and become an essential part of our leadership team!

At Duke Health, we're driven by a commitment to compassionate care that changes the lives of patients, their loved ones, and the greater community. No matter where your talents lie, join us and discover how we can advance health together. Duke Health Integrated Practice Duke Health Integrated Practice comprises more than 110 primary and specialty outpatient clinics, extending the reach of the Duke Health mission across the state of North Carolina. JOB LOCATION NCEENT of North Durham - 4102 North Roxboro Street JOB SUMMARY We are seeking a part time Audiology Assistant (Patient Care Technician) position is an integral part of the Audiology patient care team serving patients of all ages with their hearing and balance concerns. The Audiology Assistant facilitates the supervising Audiologists in the provision of care and is expected to be well versed in clinic practices. The position also is responsible for a host of duties that supports clinical operations to ensure maximum rate of efficiency and is expected have good organizational skills and attention to detail. The Audiology Assistant also serves as a core member of a team and liaison between the patient and care team, and as such, requires good communication skills and teamwork. JOB DUTIES AND RESPONSIBILITIES Direct Patient Care - Independent (Audiologist not in room): Performs screening tests as appropriate. Administers patient questionnaires as directed by Audiologist. Prepares room, equipment, software and patient for fitting of hearing devices by the Audiologist. Demonstrates knowledge and function of different hearing devices and accessories from a variety of manufacturers and associated software to prepare them for fitting and troubleshoots when malfunctioning. Demonstrates knowledge and function for implementing Bluetooth connectivity from a variety of manufacturers (e.g. pairs hearing devices to phones and accessories, troubleshoots connectivity issues, etc.). Troubleshoots defective hearing devices and performs minor repairs in house, arranges repair and/or obtaining replacement parts with manufacturer as needed. Appropriately assists with patient orientation for hearing device and accessory use, care, and maintenance. Appropriately assists educating patient regarding realistic expectations of benefit with amplification/stimulation. Communicates cost, timeline, and expectations of repairs and/or equipment upgrades with patient. Completes and reviews all hearing device paper work (warranty information, patient online portal registration, manufacturer contact information, etc.) with patient. Ensures all charges associated with patient care activities are accurate and sent to Financial Care Counselor as needed in a timely manner. Ensures rooms and equipment are cleaned before and after patient visit. Promptly notifies Audiologist of any concerns related to patient care with goal of providing excellent customer service. Other duties as assigned by the Audiologist. Direct Patient Care - Assisting Audiologist: Communicates with supervising Audiologist to follow the care plan for each patient. Appropriately instructs patient/caregiver. Communicates expectations with patient/caregiver. Obtains partial case history as appropriate. Prepares patient for diagnostic testing and monitor performance during testing with the Audiologist. Ensures patient is appropriately following instructions throughout testing procedures when assisting the Audiologist as needed. Ensures patient safety throughout evaluation being performed by the Audiologist. Provides patient support/comfort throughout testing being performed by the Audiologist as needed Indirect Patient Care: Assists with scheduling appointments and managing Audiologist?s schedule as appropriate and needed. Clinical documentation for all patient interactions in the medical record is clear, concise, easily understood, and timely and sent to the supervising Audiologist for review and approval. Assist with preparing documentation for patient care (e.g., letter of medical necessity, order forms, warranty forms, etc). Accurately orders devices for patients following Audiologist?s/Surgeon?s recommendations and ensures they are received by the patient?s scheduled appointment. Accurately orders device accessories and supplies abased on Audiologist?s recommendations. Checks in and evaluates hearing devices received by manufacturers. Assemble patient hearing devices, charges batteries, charges accessories, organize patient kit and completes patient documentation for upcoming visit with Audiologist. Enters PHI and diagnostic data into software and database prior to scheduled appointments as needed. Ensures audiological order/referral is in place prior to appointment. Maintains and updates all charges/payments in HearForm database. Maintains patient privacy and follows Duke HIPAA policies. Maintains all required education and seeks continuing education opportunities. Clinical Operations: Performs daily checks on equipment. Maintain clinic software and databases as needed. Runs reports as requested. Independently monitorinic ss clupply levels daily. Orders supplies from appropriate Duke approved vendors. Orders supplies within hours of need. Unpacks and distributes supplies in clinic to appropriate rooms. Demonstrates understanding of use and need of various clinic supplies. Tracks and monitors supply invoices and sends invoices for payment. Communicate with team members. JOB ELIGIBILITY REQUIREMENTS Work requires an education background generally equivalent to a high school education. College degree is preferred. Work generally requires two years of experience in health care specialties related to the specific position; two years additional years related experience may be substituted for the technical school. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE Eligible for audiology assistant registration by the North Carolina Board of Examiners for Speech Pathology and Audiology; Audiology Assistant certification by the American Speech Language Hearing Association is preferred. JOB HOURS The schedule for this position is day shifts, Monday-Friday, with no weekends or holidays. Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy related conditions), sexual orientation or military status. Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values. Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

We are seeking an experienced and highly organized Executive Assistant to provide comprehensive administrative support to multiple leaders within our client's organization. This role requires exceptional attention to detail, strong communication skills, and the ability to manage competing priorities in a fast‑paced environment. The ideal candidate thrives on complex scheduling, excels in coordinating travel and events, and is proactive in supporting projects as needed. Key Responsibilities Calendar & Scheduling Management Manage complex, dynamic calendars for multiple team members, including scheduling meetings, coordinating availability, and anticipating conflicts. Prioritize and manage shifting demands with sound judgment and a high level of discretion. Prepare leaders for upcoming meetings by organizing materials, agendas, and logistics. Travel Coordination Coordinate detailed domestic travel itineraries, including flights, hotels, ground transportation, and expense considerations. Prepare comprehensive travel briefs and ensure seamless execution of all arrangements. Handle last‑minute changes and troubleshoot travel challenges as they arise. Event Planning & Meeting Logistics Plan, coordinate, and execute internal and external meetings, team events, offsites, and executive gatherings. Manage venue research, vendor coordination, catering, A/V needs, materials preparation, and attendee communications. Ensure high‑quality experiences and efficient event operations. Project & Administrative Support Provide support for special projects, operational initiatives, and cross‑functional tasks as assigned. Assist with presentation creation, document preparation, expense reporting, and data organization. Maintain confidentiality when handling sensitive information. Qualifications 10+ years of Executive Assistant or senior‑level administrative experience, preferably supporting multiple leaders. Financial services industry experience strongly preferred. Proven success managing complex calendars and high‑volume meeting workflows. Strong proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint). Excellent communication skills, both written and verbal. Highly organized, resourceful, and able to operate independently with minimal direction. Ability to anticipate needs, solve problems quickly, and maintain composure under pressure. Demonstrated professionalism, discretion, and commitment to service excellence. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

Salary: $65-75K Is this your perfect fit? You thrive in a close-knit, family-oriented environment supporting busy executives by keeping both home and work life running smoothly. You're organized, adaptable, and discreet - able to juggle schedules, communications, and personal errands with ease and minimal supervision. Your bring a solutions-focused mindset, attention to detail and a commitment to making life easier in a fast-paced setting. If that describes you, we need to talk! What your future day will look like: Start the day by reviewing, prioritizing, and responding to emails on behalf of the executive, ensuring clear, timely, and professional communication. Create, edit, and format polished documents in Microsoft Word while managing and analyzing data in Excel, including financial tracking, formulas, charts, and pivot tables. Coordinate schedules by booking meetings, appointments, and travel arrangements, working closely with internal teams, clients, and external partners. Provide reliable transportation by driving the executive to meetings, appointments, and events, ensuring punctuality and safety. Support personal needs by handling errands, arranging meals or refreshments, overseeing home maintenance, and coordinating contractors. Maintain confidentiality while proactively anticipating needs, organizing files and calendars, supporting events, tracking expenses, and assisting with projects to keep daily operations running smoothly. Benefits Offered: Health, Dental, Vision 401(k) matching Paid Time Off Paid Holidays Type: Direct To be a champion in this role, you will need: Degree preferred, high school diploma required. 3+ years preferred proven experience as an Executive Assistant, Personal Assistant, or in a similar role Word, Excel, and Outlook proficiency, and Google Workspace (familiarity) Valid driver's license and reliable vehicle for transportation duties Availability for flexible hours, including occasional evenings or weekends if needed We know you are more than a resume and understand your next career move needs to be the right fit! If this is your first time considering Godshall as your trusted partner, welcome! Once you have applied, we will review your experience and skills. You will then hear back quickly with the next steps. If you have already spoken with Godshall, please reach out to your recruiter. We will happily update your file and make sure we are considering you for all roles your experience and skills are a perfect fit for. Godshall & Godshall Personnel Consultants, Inc. is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, status as a parent or protected veteran status. #hiringperfected

Join a team with the unique opportunity to provide exceptional comprehensive care in a dynamic team and seize the unique opportunity to provide exceptional comprehensive care in a state-of-the-art private practice. Now is the time to elevate your career by becoming the face of a growing practice, collaborating with leading dental providers, and advancing your career within a global organization. $5,000.00 Sign-On / Retention Bonus Available. Responsibilities: Foster a positive, growth-minded office environment that encourages teamwork and enhances team member retention. Align the clinic with company culture, values, standards, and operational practices. Develop team members through active leadership, comprehensive training, counseling, and coaching. Drive year-over-year revenue growth while managing expenses to meet monthly goals and budget requirements. Utilize analytics to identify opportunities for improvement and address low performance with actionable solutions. Investigate and resolve staff and patient concerns with timely and effective conflict resolution. Gain proficiency in people-related functions including hiring, onboarding, retention, performance evaluation, compensation, and separation processes. Report weekly to the Area Manager on practice metrics, accomplishments, goals, and improvement plans. Ensure compliance with all policies and regulations set forth by relevant agencies. Maintain a professional appearance and demeanor in accordance with company policies. Uphold good housekeeping standards throughout the practice. Requirements Requirements: Minimum of 2 years of experience in dental office management. Excellent interpersonal, verbal, and written communication skills. Ability to exercise diplomacy, discretion, sound judgment, leadership, and flexibility in various situations while maintaining confidentiality. Strong organizational and time management skills. Proficient in Windows Operating System and Microsoft Suite; dental software experience is required. Must have or be willing to obtain a Real ID prior to gaining access. Successful completion of background check (including criminal record check) and urinalysis. Benefits For Full Time Staff: Competitive Compensation Generous Paid Time Off Paid Holidays Medical, Vision, and Dental benefits. Health Savings Account, Life Insurance, Long Term Disability, and Short-Term Disability. 401k with matching program after one year of service.

Job DescriptionSalary: $25-30/hour We are seeking a highly reliable, proactive, and hands-on Executive Personal Assistant to support both professional and personal operations for the President of the company, with a strong emphasis on property maintenance and organization. This full-time role requires someone who takes initiative, enjoys working with their hands, and can seamlessly balance physical tasks with administrative and personal support responsibilities. Key Responsibilities Property & Facility Maintenance Perform light maintenance, repairs, and general upkeep across residential and office properties Handle basic plumbing, electrical, painting, and carpentry tasks Conduct regular property inspections and address issues promptly Maintain tools, supplies, and workspaces in an organized, ready-to-use condition Manage seasonal tasks such as pressure washing, gutter cleaning, and small home improvement projects Landscaping & Grounds Care Mow, edge, trim, and maintain lawns and landscaped areas Plant, prune, and care for trees, shrubs, and flowers Maintain irrigation systems and oversee general outdoor cleanliness and curb appeal Manage seasonal cleanup and yard waste removal Vehicle & Equipment Management Clean, maintain, and schedule service for company and personal vehicles Ensure all tools, landscaping equipment, and maintenance materials are in good working order Administrative & Personal Support Manage schedules, appointments, and communications as needed Assist with errands, deliveries, and household or business-related shopping Coordinate service appointments and oversee vendors when external help is required Support travel arrangements, reservations, and general organization Animal & Household Care Feed, walk, and care for large dog daily Transport pets to and from the groomer, vet, or boarding facility Ensure pets and household needs are cared for when the owner is traveling Ideal Candidate Highly organized, self-sufficient, and comfortable working both indoors and outdoors Hands-on and skilled in maintenance, landscaping, and property care Professional, discreet, and dependable with strong communication skills Valid drivers license and reliable transportation required Flexible availability, including occasional evenings or weekends Experience in property or facility maintenance preferred Why Join Us This is a dynamic, hands-on position ideal for someone who thrives on varietybalancing property maintenance, organization, and personal assistant responsibilities. If youre resourceful, reliable, and take pride in keeping things running smoothly, wed love to hear from you!

Job DescriptionDescription: Join a team with the unique opportunity to provide exceptional comprehensive care in a dynamic team and seize the unique opportunity to provide exceptional comprehensive care in a state-of-the-art private practice. Now is the time to elevate your career by becoming the face of a growing practice, collaborating with leading dental providers, and advancing your career within a global organization. $5,000.00 Sign-On / Retention Bonus Available. Responsibilities: Foster a positive, growth-minded office environment that encourages teamwork and enhances team member retention. Align the clinic with company culture, values, standards, and operational practices. Develop team members through active leadership, comprehensive training, counseling, and coaching. Drive year-over-year revenue growth while managing expenses to meet monthly goals and budget requirements. Utilize analytics to identify opportunities for improvement and address low performance with actionable solutions. Investigate and resolve staff and patient concerns with timely and effective conflict resolution. Gain proficiency in people-related functions including hiring, onboarding, retention, performance evaluation, compensation, and separation processes. Report weekly to the Area Manager on practice metrics, accomplishments, goals, and improvement plans. Ensure compliance with all policies and regulations set forth by relevant agencies. Maintain a professional appearance and demeanor in accordance with company policies. Uphold good housekeeping standards throughout the practice. Requirements: Requirements: Minimum of 2 years of experience in dental office management. Excellent interpersonal, verbal, and written communication skills. Ability to exercise diplomacy, discretion, sound judgment, leadership, and flexibility in various situations while maintaining confidentiality. Strong organizational and time management skills. Proficient in Windows Operating System and Microsoft Suite; dental software experience is required. Must have or be willing to obtain a Real ID prior to gaining access. Successful completion of background check (including criminal record check) and urinalysis. Benefits For Full Time Staff: Competitive Compensation Generous Paid Time Off Paid Holidays Medical, Vision, and Dental benefits. Health Savings Account, Life Insurance, Long Term Disability, and Short-Term Disability. 401k with matching program after one year of service.

Job Description Dental Office Manager - Charlotte, NC We are a well-established, private dental practice in Charlotte, NC with a strong reputation for quality care and a supportive, team-oriented environment. Our office is modern, well-organized, and patient-focused, with systems in place to support both our clinical and administrative teams. We value experience, leadership, and collaboration, and are seeking an Office Manager who can oversee daily operations while supporting continued growth and efficiency. Schedule (Full Time) Monday, Tuesday, Wednesday: 6:35 AM - 4:00 PM Thursday: 6:35 AM - 2:00 PM Friday: 6:35 AM - 12:00 PM Duties & Responsibilities Oversee daily administrative and operational functions of the dental office Manage schedules for multiple providers to support production, efficiency, and growth Supervise front office operations and workflows, including schedule optimization Handle billing, insurance verification, claims submission, and follow-up Manage accounts receivable and past-due balances Support HR-related responsibilities, including staff coordination and support Provide reporting and updates directly to the executive team Assist with financial and administrative planning to ensure smooth operations Maintain a professional, organized, and patient-focused front office environment Utilize Dentrix for scheduling, billing, and patient account management Requirements Minimum of 3+ years of dental office management experience Ideally currently working as an Office Manager or in a senior administrative role Strong knowledge of dental billing, insurance, and revenue cycle management Solid understanding of dental procedures, treatment plans, and scheduling Experience handling HR-related responsibilities within a dental practice Highly organized with strong multitasking, planning, and problem-solving skills Comfortable reporting directly to executive leadership Professional demeanor with strong communication and interpersonal skills Proficiency with Dentrix required Pay & Compensation $30-35 per hour, based on experience Health insurance (50% employer-paid premium) In-house dental benefits Vision insurance 401(k) Two weeks PTO Paid holidays This is an excellent opportunity for an experienced dental office manager looking to join a stable, well-organized private practice in Charlotte with long-term potential. Skills: General Practice Dentrix Benefits: Medical Dental Vision 401k PTO Compensation: $30-$35/hour

Dental Office Manager The Office Manager is responsible for managing the business functions of a dental/orthodontic practice by collaborating with the corporate office. An understanding of all business functions within a dental practice and strong customer service skills are needed to succeed in the Office Manager role. Essential Duties and Responsibilities Plan and manage business operations to ensure excellent patient support services. Complete and analyze daily, weekly, monthly, quarterly, and yearly financial reports for the office. Run and analyze management reports. Train, develop and manage staff to meet performance standards. Assist in employee hiring, performance evaluation, promotion, termination, and retention activities. Review and approve timecards and PTO for staff. Adhere to all HIPAA and OSHA regulations. Ensure that patient data and records are stored securely and in compliance with privacy and security regulations. Maintain the appearance and functionality of the dental office. Support marketing initiatives and provide input to adapt to office location and patient demographics. Respond to patient queries and resolve issues to ensure patient satisfaction. Ensure adherence to company policies and procedures. Minimum Qualifications (Knowledge, Skills, and Abilities) Associates or Bachelor's Degree RequiredMinimum of 2 years of management experience (in dental/ortho setting preferred) Interpersonal Skills: Good interpersonal skills to develop an effective relationship with patients, parents, doctors, staff members. Writing and communication skills: Effective interaction with others in spoken and written English Accurately transfer gathered data into a patient record Ability to read and understand technical and professional materials Ability to demonstrate sensitivity, confidentially and respect when speaking with patients, peers and staff Intellectual and motor skills: Ability to work independently Ability to comprehend, reason, integrate, analyze, evaluate and problem solve Ability to demonstrate critical thinking skills Computer skills: Intermediate computer knowledge

North State Dental Partners is seeking a hard-working, engaged, and compassionate Dental Office Manager to join our team (primarily fee for service practice). We want our team members to partner with us in taking ownership of the success of the practice and serving our patients with exceptional care. As part of the team, you are encouraged to be curious about what you are capable of, offer solutions to problems, and voice your opinions. We believe that a team member who exhibits these qualities coupled with a practice that is constantly pursuing growth will create a long-lasting relationship that will allow you to build your career, learn and grow continually, and make a long-lasting investment in the lives of every patient that walks through our doors. We have permanent full-time position available. Full-time position would be working four (4) days and approximately 32-35 hours per week. We offer patients a wide range of dental services including preventative, perio, pedo, ortho, cosmetic, restorative, prost, implants, and reconstructive dentistry. If you feel that this position would be a good fit for you, we would love the opportunity to meet you and get to know you better. Joining the right practice can change your life and help redefine your career and personal success. Come join our team and help us continue changing the lives of our patients. What you can expect from us: An environment in which team members are treated with respect, appreciation, and kindness Supportive management that is invested in developing the practice and the people at the practice A commitment to maintaining a team-oriented atmosphere that allows for our primary focus to be centered around delivering exceptional patient care A learning environment that fosters continuous improvement and growth in skill Consistency in schedule and working hours Mon - Thurs 7am - 4pm What a successful team member looks like: Does everything with positivity and enthusiasm Is committed to being a team player and takes pride in the victories of their teammates Looks for ways to make new ideas work, not for reason they won't Has a growth mindset, is open to feedback, and strives to increase their self-awareness Is committed to the practice and doing great work Leads with confidence and care What you will receive: Competitive pay Health, vision, short-term disability, and life insurance Dental benefit 401k with employer match 3 weeks PTO 7 paid holidays Scrub allowance

Are you a dynamic, highly organized leader passionate about community health including oral health? Join our team as Dental Office Manager and take the lead in driving excellence in dental services. In this role, you'll provide administrative oversight for dental operations, ensure compliance, and champion innovation including the integration of cutting-edge digital dentistry technologies. This is not a stand-alone dental practice-our dental program is fully integrated within our community health center and offers a comprehensive range of services, including medical care, dental, behavioral health, and more! This is an exciting opportunity to be part of a growing organization committed to integrated, patient-centered care. As Dental Office Manager, you will play a key role in optimizing dental operations and collaborating across departments to deliver exceptional care to the community. Salary Range : $60,000-$70,000 Key Responsibilities: Dental Program Oversight: Provide administrative oversight and coordination of dental services in close collaboration with the dental providers; ensure compliance with regulations; oversee administrative aspects of radiology, infection control, and inventory; manage digital dentistry services including intraoral scanning, 3D printing, workflow optimization. Quality Control & Inventory: Maintain infection control and OSHA standards; oversee sterilization and equipment maintenance; manage dental supply and inventory; ensure compliance documentation and staff training. Care Coordination: Optimize patient flow and scheduling; collaborate with patient access and revenue cycle teams; improve billing processes; prior authorizations; integrate dental services across all departments to support patient-centered care. Supervision & Leadership: Provides administrative supervision for Dentists, Dental Assistants, Hygienists; conduct performance evaluations; assist with hiring and onboarding; promote organizational mission and values.

ProGrin Dental Job Description - Office Manager Office Manager- Ready to love where you work? Look no further! At ProGrin Dental, we're not just fixing teeth - we're changing lives. We're a value-driven, people-obsessed dental group committed to delivering unforgettable patient care and building a workplace where our team thrives. Our patients are treated like family, and we strive to create unforgettable experiences by delivering unreasonable hospitality! We're growing and looking for an energetic, compassionate Office Manager who thrives in a team environment and wants to develop their skills and their career. What Makes ProGrin Different? 4-6 weeks PTO Wellness Program- Our team members take home an average of $1,871.65 more each year by participating! Health & life insurance 401K with 4% match Paid birthday off Figs uniforms Mentorship & growth training (we invest in YOU!) Bonus opportunities for patient & team referrals Fun culture - We work hard and play hard! Themed dress-up days, office parties, quarterly outings, and more! Supportive doctors who work with you, not above you What You'll Do: Provide leadership and direction to all staff members. Manage team schedules and coordinate daily workflow. Address and resolve patient concerns professionally and efficiently. Monitor financial performance, budgeting, and practice profitability. Maintain vendor relationships and oversee supply management. Ensure a high level of patient satisfaction and retention. Support team members through coaching, feedback, and career development. Assist in hiring, onboarding, and training new staff. You're a Great Fit If You: Have a high school diploma + minimum of three years in dental office management or a related field Love people and have a heart for service Have great communication, problem solving and leadership skills, Want a career , not just a job Value personal growth and team collaboration Not a Fit If: You prefer working alone You are uncomfortable handling conflict or problem resolution. Change makes you uncomfortable, and you often resist it. Success in This Role Looks Like: Patients leave smiling, cared for, and confident You stay organized, on-time, and ready to support your team You grow into more advanced responsibilities and leadership You become a culture champion in the office Ready to Apply? We'd love to meet you. Click "Apply Now" to join a team where culture, purpose, and growth come standard.

Chris Mohler DDS is now hiring a Full Time Dental Office Manager in Beaufort, South Carolina! As a Full Time Dental Office Manager, come join our community of collaborative, high-quality clinical, business and operations professionals. We are seeking a high performing leader, excellent communicator and problem solver who thrives on accountability, organization and results with a patient-first mindset. Full Time Dental Office Manager Schedule Monday through Thursday 8:00am - 5:00pm and Friday 8:00am - 2:00 60 minute lunches To learn more about this wonderful practice: ***************** Dental Office Manager Job Summary Within the Star Dental Partners (SDP) affiliated network of dental practices, the Dental Office Manager (OM) is responsible for monitoring and managing the operations of a single location. The OM will focus on executing numerous operational tasks in their dental practice with the goal of enhancing practice level efficiencies and growth in conjunction with the SDP support team and the primary dentist of the practice. The OM works closely with the Regional Director of Operations (RDO) to drive a positive team culture and achieve positive practice results. Full Time Benefits Competitive Compensation Quarterly Office Manager Bonus Incentive Quaterly Growth Bonus Incentive Monthly Employee Performance Incentive Program 401K Paid Time Off Paid Company Holidays, Bereavement, and Jury Duty Paid Basic Life and AD&D insurance Medical, Dental, and Vision Short Term Disability Employee Referral Bonus Program Pet Insurance Accidental Injury, Critical Illness, and Hospital Indemnity plans with wellness incentives Additional Practice Perks Patient-centric community approach Work/life balance Opportunity for career growth Professional development and support with continuing education Strong business and operational teams Employee Assistance Program for all employees and their household Responsibilities • Team leadership, coaching and training • Profit & Loss (P&L) management • Staff and patient scheduling • Time & Attendance (T&A) management • Payroll process management • Accounts Payable (AP) management • Manage insurance claims and other forms of payment • Patient satisfaction and experience • Collaborate on internal and external marketing efforts • Implement policies and procedures • Promote SDP company policies and best practices (published or otherwise communicated) • Management of dental licenses and other related certifications • Maintain current safety procedures and personal protective equipment required to minimize health risks • Other job duties as assigned Qualifications • At least 5 years of dental office management experience required • Proficient in dental performance management software (Dentrix and Denticon Preferred) • Strong understanding of marketing strategies, platforms, tools and metrics • Intermediate experience with Microsoft Office Suite of applications (Excel, Outlook, SharePoint, and Word) • Solid understanding of P&L management, revenue cycle, A/R (budgeting) • Comprehensive understanding ability to enforce current labor laws • Adhere to current regulatory agency guidelines (OSHA, HIPAA, CDC, etc.) Work Environment/Conditions • Ability to maintain a full-time employment schedule approximately 40 hours per week; extended hours may be requested or required • Ability to travel up to 10% • Prolonged sitting and standing as needed • Ability to lift up to 15 lbs. • Exposure to potentially hazardous objects and/or materials • Ability to wear appropriate work attire as needed or required Equal Employment Opportunity Star Dental Partners provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.