Record management specialist vs records manager

The differences between record management specialists and records managers can be seen in a few details. Each job has different responsibilities and duties. It typically takes 6-12 months to become both a record management specialist and a records manager. Additionally, a records manager has an average salary of $47,265, which is higher than the $40,863 average annual salary of a record management specialist.

The top three skills for a record management specialist include data entry, electronic database and nara. The most important skills for a records manager are office equipment, access database, and sharepoint.

Record management specialist vs records manager overview

	Record Management Specialist	Records Manager
Yearly salary	$40,863	$47,265
Hourly rate	$19.65	$22.72
Growth rate	11%	11%
Number of jobs	95,586	3,204
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 53%	Bachelor's Degree, 53%
Average age	45	45
Years of experience	12	12

What does a record management specialist do?

Record management specialists are professionals who provide expertise in storing, tracking, and managing records and documents for an organization. These specialists must develop a business records management program that is used by sales representatives for their marketing purposes to maintain information about existing and new clients. They are required to assist other departments in the organization with their data entry to promote smooth workflow and eliminate backlogs. Record management specialists must also scan documents and enter them into an electronic database for future retrieval.

What does a records manager do?

The records manager is an important position that handles the creation, organization, and disposal of records. They are also responsible for establishing systems for their management and the maintenance, verification, and evaluation of extant systems. It will require technical and analytical skills, as well as a great deal of integrity for handling sensitive information.

Record management specialist vs records manager salary

Record management specialists and records managers have different pay scales, as shown below.

	Record Management Specialist	Records Manager
Average salary	$40,863	$47,265
Salary range	Between $28,000 And $57,000	Between $32,000 And $68,000
Highest paying City	Ridgefield, CT	Paramus, NJ
Highest paying state	Maryland	New Jersey
Best paying company	Boehringer Ingelheim	Accenture
Best paying industry	Government	Professional

Differences between record management specialist and records manager education

There are a few differences between a record management specialist and a records manager in terms of educational background:

	Record Management Specialist	Records Manager
Most common degree	Bachelor's Degree, 53%	Bachelor's Degree, 53%
Most common major	Business	Business
Most common college	Stanford University	Stanford University

Record management specialist vs records manager demographics

Here are the differences between record management specialists' and records managers' demographics:

	Record Management Specialist	Records Manager
Average age	45	45
Gender ratio	Male, 36.8% Female, 63.2%	Male, 43.1% Female, 56.9%
Race ratio	Black or African American, 13.3% Unknown, 4.2% Hispanic or Latino, 16.4% Asian, 8.4% White, 56.5% American Indian and Alaska Native, 1.2%	Black or African American, 10.5% Unknown, 4.2% Hispanic or Latino, 16.9% Asian, 8.1% White, 59.1% American Indian and Alaska Native, 1.3%
LGBT Percentage	9%	9%

Differences between record management specialist and records manager duties and responsibilities

Record management specialist example responsibilities.

Update content of storing and sharing information in SharePoint to manage agency records.
Manage confidential medical information internally and externally in compliance with HIPAA regulations
Manage drug research applications submit by drug companies and streamline administrative operation by coordinating with various departments within FDA.
Develop and maintain QA criteria, forms and statistics.
Adhere to HIPAA with regards to personal patient medical records.
Process subpoenas, court orders, affidavits, and depositions.

Records manager example responsibilities.

Implement and manage projects with complex HL7 interfaces between multiple clinical systems including writing project plans.
Establish compliant records training program to meet objectives in standards such as HIPAA, FOIA.
Develop and execute recordkeeping and docketing system to track activities of multi-district class action litigation, and introduce records retention policies/procedures.
Ensure record privacy, confidentiality, and HIPAA compliance.
Maintain all student records in compliance with HIPPA and Medicaid.
Ensure records are readily available for re-use, regulatory review, audit, and litigation.

Record management specialist vs records manager skills

Common record management specialist skills

Data Entry, 33%
Electronic Database, 12%
Nara, 7%
SharePoint, 6%
DOD, 5%
FDA, 4%

Common records manager skills

Office Equipment, 16%
Access Database, 12%
SharePoint, 10%
DOD, 7%
Nara, 5%
Payroll, 4%

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Record Management Specialist
Record Management Specialist vs Records Manager

Updated January 8, 2025

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