Scheduling assistant vs administrative assistant

The differences between scheduling assistants and administrative assistants can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both a scheduling assistant and an administrative assistant. Additionally, an administrative assistant has an average salary of $34,945, which is higher than the $33,760 average annual salary of a scheduling assistant.

The top three skills for a scheduling assistant include patients, patient care and appointment scheduling. The most important skills for an administrative assistant are customer service, data entry, and powerpoint.

Scheduling assistant vs administrative assistant overview

	Scheduling Assistant	Administrative Assistant
Yearly salary	$33,760	$34,945
Hourly rate	$16.23	$16.80
Growth rate	-8%	-8%
Number of jobs	57,769	65,769
Job satisfaction	-	4.14
Most common degree	Bachelor's Degree, 50%	Bachelor's Degree, 47%
Average age	50	50
Years of experience	2	2

What does a scheduling assistant do?

A scheduling assistant job varies in different organizations and job settings. A scheduling assistant manages all office functions as well as maintaining an online calendar and booking appointments for their employer. They are in charge of filling, emailing and feedback, organizing offices, and financial budgeting.

What does an administrative assistant do?

Administrative assistants, or admin assistants, do general clerical and administrative activities. Their duties involve organizing and maintaining files and records, preparing documents, scheduling meetings and appointments, and providing general support in the office. Administrative assistants handle incoming and outgoing official correspondences, take minutes of important meetings and manage calls to the main office number. They also assist executives in providing structure to their day by managing their schedule, drafting e-mails, and other activities that executives may need assistance in. Administrative assistants should have the following skills: organizing, business writing, decision-making, and communication.

Scheduling assistant vs administrative assistant salary

Scheduling assistants and administrative assistants have different pay scales, as shown below.

	Scheduling Assistant	Administrative Assistant
Average salary	$33,760	$34,945
Salary range	Between $26,000 And $43,000	Between $26,000 And $46,000
Highest paying City	San Jose, CA	San Francisco, CA
Highest paying state	Hawaii	California
Best paying company	Brigham and Women's Hospital	Westfield State University
Best paying industry	Education	-

Differences between scheduling assistant and administrative assistant education

There are a few differences between a scheduling assistant and an administrative assistant in terms of educational background:

	Scheduling Assistant	Administrative Assistant
Most common degree	Bachelor's Degree, 50%	Bachelor's Degree, 47%
Most common major	Business	Business
Most common college	University of Pennsylvania	Western Carolina University

Scheduling assistant vs administrative assistant demographics

Here are the differences between scheduling assistants' and administrative assistants' demographics:

	Scheduling Assistant	Administrative Assistant
Average age	50	50
Gender ratio	Male, 20.9% Female, 79.1%	Male, 12.7% Female, 87.3%
Race ratio	Black or African American, 9.3% Unknown, 3.9% Hispanic or Latino, 16.3% Asian, 3.8% White, 66.0% American Indian and Alaska Native, 0.7%	Black or African American, 9.2% Unknown, 3.9% Hispanic or Latino, 16.0% Asian, 3.8% White, 66.4% American Indian and Alaska Native, 0.7%
LGBT Percentage	6%	6%

Differences between scheduling assistant and administrative assistant duties and responsibilities

Scheduling assistant example responsibilities.

Orchestrate special events and reservations; manage customer relations and provide exemplary service to all customers.
Retrieve patient's medications and previous encounters through EMR online systems.
Scan and index incoming documentation into EMR.
Assist with positioning and preparing patients for surgeon post-operative exam.
Maintain up-to-date payroll and mailing information for homemakers in a self generate database.
Provide excellent customer service to patients while maintaining HIPPA guidelines and supporting clinic management.

Administrative assistant example responsibilities.

Manage time and attendance using Kronos software for entire department.
Participate in national projects, manage new customer conversions to MCI from other carriers.
Manage FEDEX delivery requirements ensuring compliance with company policy.
Manage and update social media outlets including Facebook and LinkedIn.
Manage company finances using QuickBooks software, including monitoring the operating budget and collecting on unpaid invoices.
Manage and develop the daily clinical schedule for the in-patient rehabilitation staff taking into consideration Medicare guidelines and staffing ratios.

Scheduling assistant vs administrative assistant skills

Common scheduling assistant skills

Patients, 25%
Patient Care, 7%
Appointment Scheduling, 7%
Phone Calls, 6%
Data Entry, 5%
Medical Terminology, 4%

Common administrative assistant skills

Customer Service, 14%
Data Entry, 11%
PowerPoint, 6%
Travel Arrangements, 5%
Database Management, 5%
Word Processing, 5%

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Office and Administrative Industry
Scheduling Assistant
Scheduling Assistant vs Administrative Assistant

Updated January 8, 2025

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