Administrative assistant jobs in Columbus, IN

Administrative Assistant to the Superintendent (40 Hrs) JobID: 6104 Support/Secretary Date Available: 02/02/2026 Additional Information: Show/Hide Primary Job Functions: The primary responsibilities of this role include providing comprehensive administrative and clerical support to the Superintendent. The position coordinates all activities related to meetings of the Board of School Trustees, such as preparing agendas, reports, minutes, and materials for meetings, and attending regular and special sessions to document proceedings. Salary Lane: Hourly pay starting at $27.25. FLSA Status: Non-Exempt Assigned Workday Calendar: 260 (Year-Round) Job Status: Full-Time - 40 Hours per Week Schedule: Monday - Friday, 7:30 a.m. - 4:00 p.m. (This position requires some evenings) Benefits: Full-time positions are eligible for medical, dental insurance as well as supplemental benefits such as vision, life insurance, disability, etc. Eligible for PERF Retirement. Paid Time Off Benefits: Eligible Holiday Pay: Eligible Qualifications: * Education: Bachelor's degree in business administration, or a related field is preferred. * Experience: 2-3 years general office experience required, and executive support preferred. Experience in a school setting preferred. Any combination of related experience and education considered. No special certifications are required, but workshops, seminars, and professional experiences will be considered. * Skills and Knowledge: Strong technology skills; ability to utilize multiple platforms, including Microsoft Office programs; ability to prepare and proof documents for a variety of audiences with accuracy and clarity; maintain a high level of confidentiality. Essential Functions: * Provide administrative and clerical support to the Superintendent and other district-level positions as needed to support the operations of the district. * Prepare agendas, postings, reports, minutes, and materials for meetings of the Board of School Trustees. * Attend monthly Regular meetings of the Board of School Trustees and other meetings as requested by the Superintendent to document minutes (approximately 1-2 evenings/month). * Prepare and update the policies of the Board of School Trustees and administrative guidelines. * Serve as primary contact person for public records requests and maintain files/records as prescribed. * Schedule and manage the Superintendent's calendar and appointments. * Facilitate arrangements for district-sponsored community meetings, staff recognitions, and events. * Provide leadership to coordinate coverage of the front desk at the Administration Center when necessary. * Collaborate with the Communications Coordinator on district communication, including ensuring timely updates on the district web site, district calendars, and other communication platforms. * Assume other duties as assigned by the Superintendent. Physical Demands: While performing the duties of this job, the employee is regularly required to sit, stand, and use hands to handle or feel objects, tools, or controls and talk or hear. The employee frequently is required to walk, reach with hands and arms, climb, balance and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance, vision, color vision, peripheral vision, depth perception, and the ability to focus. Avon Community School Corporation does not discriminate on the basis of race, religion, color, sex, national origin, age, disability, sexual orientation, genetic information, or veteran status in admission to its programs, services, or activities, in access to them, in treatment of individuals, or in any aspect of their operations. The Avon Community School Corporation also does not discriminate in its hiring or employment practices. This notice is provided as required by Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, and the Americans with Disabilities Act of 1990. Questions, complaints, or requests for additional information regarding these laws may be forwarded to the designated compliance coordinator. Ms. Kristin Williams Director of Human Resources 7203 E. US Highway 36 Avon, IN 46123 **************

Job Description The data collection staff will assist the Department in its statutory responsibilities related to sex and violent offender registration. Incumbent reports to the Sex and Violent Offender Registration and Victim Services Division of the Department of Correction. Essential Functions: Research and collect court documents Analyze and interpret the documents collected Communicate with local and state law enforcement agencies Enter data into a designated web portal and data systems Perform related duties as assigned by Division Staff Job Requirements: Broad experience with data collection and data entry. Broad knowledge of the Criminal Code. Thorough knowledge of the Department of Correction, as well as all levels of the Criminal Justice System. Experience and comfortability with court documents and legal jargon Excellent written, verbal, and interpersonal communication skills. Strong organizational and time management skills. Ability to read and process data including information on crimes that is detailed, thorough, and contains sensitive material Ability to establish cooperative working relationships with department staff and external agency staff. Difficulty of Work: Incumbent must be able to handle multiple, complex tasks and make good decisions based on his or her knowledge and understanding of each specific question and assignment. Incumbent must use multiple methods in accomplishing an end result or outcome of a particular task and must be timely and accurate in completion of all tasks. Incumbents work must be accurate. Consequences of inaccurate data include a negative public perception of the Department and potential public safety risks to the communities. Incumbent works independently with work being reviewed on a periodic basis for accuracy, compliance with policy, and overall Department goals. Personal Work Relationships: Incumbent must maintain working relationships with all Department personnel to discuss projects related to their needs. Minimum Qualifications: Bachelors Degree required Masters Degree preferred Equivalent work experience may also be considered

PRINCIPAL RESPONSIBILITIES: The successful candidate's responsibilities will include, but not be limited to: Support the property's financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, petty cash, property budget, CTI, contract preparation, bank reconciliation no longer required, performed by HO and gift cards, promotional and media funds Assist with administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performance Coordinate and assist with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in SLIM or One World. Assist with obtaining and processing monthly rent, tenant sales, and overage rent Assist with general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, preparation of customer complaint responses, keep vehicle titles and auto insurance current, draft documents and reports for management, provide updates of Company Policies and Procedures and Human Resources administration as needed Provide general administrative support and projects as directed MINIMUM QUALIFICATIONS: High school diploma or equivalent. Some college or professional school preferred 2-4 years administrative office experience in a fast paced environment Knowledge of administrative and clerical procedures, customer service principles and practices Aptitude for understanding financial reports and extracting information Strong working knowledge of various computer software such as Microsoft Office, JD Edwards, OneWorld, and Web based input software Effective verbal and written communication Strong organizational and interpersonal skills with attention to detail Ability to prioritize, coordinate, multi-task and demonstrate initiative

Business Administrative Assistant I Division Healthcare Pharma Contract 6 Months Qualifications DESCRIPTION Responsible for providing administrative support to an individual or department. MAJOR JOB DUTIES AND RESPONSIBILITIES · Primary duties may include, but are not limited to: Maintains general files, orders supplies, screens phone calls and coordinates meetings. · Compiles and distributes meeting minutes. · Coordinates travel plans and submits expense reports. · Compiles, collates, and assembles meeting/presentation materials. · Utilizes various software packages to produce professional quality reports, letters, presentations and other documents. · Performs various technical support duties such as information gathering, reporting, tracking and researching. · Organizes chart up-dates. Receives and responds to routine correspondence following established procedures. EDUCATION/EXPERIENCE · Requires a HS diploma, 2 years administrative experience, or any combination of education and experience, which would provide an equivalent background. Proficiency with personal computer and appropriate software required. Minimum typing skills of 45 wpm and good proof reading skills required. Additional Information Thanks & Regards, Ranadheer Murari | Team Recruitment | Mindlance, Inc. | W : ************ *************************

Position Overview: The Administrative Assistant performs administrative duties for an individual, group, or department. Prepares reports, meeting minutes and correspondence. Creates and edits documents, spreadsheets and presentations. Manages schedules, arranges appointments and itineraries. Coordinates meetings, travel, conference calls, and completes expense reports. Answer and transfer phone calls. Remain knowledgeable of corporate or facility policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers. Specific Responsibilities: * Supports the team by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. * May maintain manager's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. * Welcomes guests and clients by greeting them, in person or on the telephone; answering or directing inquiries, and maintains a high level of customer service in all internal and external communications. * Maintains confidentiality * Organizes and maintain files and records. * Prepares correspondence, reports, and presentations. * Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies. * Contributes to team effort by assisting with projects as needed. * This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Education and Experience: * High School Diploma, Associates Degree preferred * 3+ years of administrative support work, preferably for executive level staff. * Requires strong computer and internet research skills, including Microsoft Word, Excel, PowerPoint, and Outlook. * Excellent interpersonal skills and “can do” attitude are required. * Ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Competencies: * Technical Proficiency: Applies the technical knowledge and skills required in order to achieve the expected outputs. * Customer Service: Demonstrates concern for meeting internal and external customers' needs in a manner that provides satisfaction for the customer within the resources that can be made available. * Personal Effectiveness/Credibility: Ability to promise and deliver results, build effective relationships and establish a reliable track record. * Communication Proficiency: Comfortable using a broad range of communication styles, and ability to choose appropriate, effective ways to communicate to different audiences in diverse situations. * Flexibility: Is open to change and new information; adapts behavior and work methods in response to new information, changing conditions, or unexpected obstacles. Adjusts rapidly to new situations warranting attention and resolution. Work Environment: May work in a variety of environments including professional offices, clinics, hospitals, or out-patient facilities. They spend much of their time on their feet, actively working with patients. Physical Demands: While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands to finger, handle or feel objects, tools or controls. The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move objects up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision and the ability to adjust focus. Travel: Travel is primarily local during the business day, although some out-of-the-area and overnight travel may be expected.

Summary/Objective The Administrative Assistant role provides general office support with a variety of clerical activities and related tasks for the Titles Team. The position requires a high degree of professionalism, customer service, discretion, initiative, flexibility, and dependability. This is an in office position. Essential Functions Provide support to team members on general administrative support Serve as key point of contact for mail distribution, copying, scanning, filing and shipping via FedEx Preparing, organizing and storing information in paper and digital form Provide ad hoc support for the team as needed Competencies Excellent written and oral communication skills Strong organizational skills Proficient with computers Excellent time management skills Ability to work in a fast-paced environment Professional manner and approach Education and Experience High school diploma or GED diploma or equivalent required Minimum 2 years in general administrative and/or Office Management experience Benefits Competitive compensation package Full suite of medical benefits, including dental, vision, 401k, pet insurance and more! PTO and holidays Position Type/Expected Hours of Work This is a full-time position. Days and hours of work are variable and based on business need. Evening and weekend work may be required as job duties demand. Physical Requirements This position is indoors. Must be able to sit at a computer terminal for an extended period. May be asked to lift approximately 25 lbs. Exposure to moderate noise and light, i.e business office with computers, phone, printers, light foot traffic. EEO Statement Location Services provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Location Services complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Applicants must be legally authorized to work in the United States

As an employee-owned company, DMA prioritizes employees. Low turnover rates and tenured teams are living proof: 2025 Great Places to Work Certified Employee stock ownership program eligibility begins on day one of employment (ESOP contribution is targeted at 6% of your annual compensation) Company paid parental leave Generous time off package Multiple benefit plans, eligibility begins on day one of employment Culturally focused on work/life balance, mental health, and the overall wellness of our employees Position Summary Assists and supports team members in performing assessment reviews for DMA clients, to achieve maximum tax savings and provide other state and local tax consulting services. Essential Duties and Responsibilities • Diligently collects and organizes client, property, and assessor data for entry in to review management software • Prepare initial personal property return filings based on client provided data utilizing Excel • Prepare and revises spreadsheets for clients and/or team members utilizing Excel • File property tax appeals and closely track deadlines • Communicate with assessors and tax collectors regarding assessment notices, valuations, tax bills, refunds, appeal deadlines, and hearings • Calculate and process reductions obtained and perform follow-up billing • Assist in generating client reports, client correspondence, as well as interoffice communications. • Update and maintain organized client files • Process incoming and outgoing mail, maintain postage machine and orders office supplies • Prepare expense reports and coordinate travel arrangements Non-Essential Duties and Responsibilities • Performs other administrative duties including, but not limited to ordering supplies, researching vendors, answering incoming calls, greeting visitors, scheduling meetings, and preparing documents. • Perform other duties as assigned. Education and Qualifications • Associate's or Bachelor's degree desired. High school diploma or equivalent required • 2-5 years' professional work experience; preferably in an administrative support role • Ability to work independently to complete assignments with minimal direct supervision • Requires a high level of interpersonal skills to handle sensitive and confidential information • Intermediate skills in Microsoft Word and Excel • Excellent verbal and written communication skill • Ability to multi-task and prioritize • Valid driver's license #LI-JS1 #LI-ONSITE The Company is an equal employment opportunity employer and is committed to providing equal employment opportunities to its applicants and employees. The Company does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, citizenship, age, disability, veteran status, genetic information, or any other category covered by applicable federal, state, or local law. This equal employment opportunity policy applies to all employment policies, procedures, and practices, including but not limited to hiring, promotion, compensation, training, benefits, work assignments, discipline, termination, and all other terms and conditions of employment. It is DMA's policy to make reasonable accommodations for qualified individuals with disabilities. If you have a disability and either need assistance applying online or need to request an accommodation during any part of the application process, please contact our Human Resources team at *********************** or ************ and choosing selection 6.

Job Description Receptionist and Constituent Services Representative Indianapolis, IN Residents Only You want to work where you know you are a perfect fit. At aFit, a woman owned (WBE) company based in Indianapolis, we are devoted to being collaborative, honorable, and accountable. Our company provides project-based staffing for government and commercial organizations. To our prospective clients, aFit offers a talented workforce in a team-based environment to produce concrete and reliable outcomes. At aFit, we focus on building strong relationships and keeping the day-to-day flexible in an in-person or remote-enabled environment. aFit Staffing, Inc. is an equal opportunity employer. Please note, this full-time position is in Indianapolis, IN and we do not offer relocation assistance at this time. Description of Duties: The Constituent Services Representative is responsible for communicating the actions of a key Indiana state figure in a customer focused environment. Key Responsibilities: Field, manage, and keep detailed records of all constituent communications. Check guests in for office visits. Communicate actions of a major IN state figure in a customer focused environment. Collaborate with the Outreach team to draft letters, certificates, and other official materials. Maintain a detailed understanding of current state and federal legislation and government agencies. Prepare briefing materials. Draft and proofread correspondence. Organize and maintain filing systems. Develop and update contact databases Research projects as assigned by Director. Other duties assigned. Desired Skills and Experience: Exceptional written and verbal communications. Responsible for having a broad understanding of current events. Detailed knowledge of local, state and federal government. Keep abreast of state and federal legislation that impacts constituents. Must be able to work effectively in a fast-paced environment, managing multiple tasks and priorities with accuracy and professionalism. Previous customer service experience strongly desired. Proven ability to handle confidential information and documentation with discretion, integrity, and adherence to office policies. Ability to learn new concepts quickly. Able to handle stressful situations. Able to work in a collaborative team environment to obtain the best results. Work as a topmost trusted partner with aFit and the client. Approaches challenges with a positive, consultative mindset Self-starter with the desire to achieve and work with integrity. Willingness to grow and change through ambiguity. Learning agility, or the ability to develop new skills. Open and receptive to feedback to continuously grow. Working Schedule: Onsite 402 West Washington Street, Indianapolis, IN Monday - Friday 8am - 5pm EST Parking provided Education: Bachelor's degree or equivalent experience.

TGB3 is seeking to contract an Administrative Assistant to assist practitioners performing Compensation & Pension Exams (C&P) for our military Veterans at various sites throughout the USA. Length: one year with option to extend Start Date: Sept 1 Hours: Mon-Fri, 8a-4p unless otherwise noted; Full Time/40 hours per week Location: Indianapolis, IN Pay: TOP HOURLY RATE Contract Description Assist Practitioners by performing as a CHAPERONE during the exams. These exams are one-time, non-treatment compensation and pension exams for Veterans. Job responsibilities will include performing ancillary and administrative duties include greeting Veterans, effectively managing office functions, ensuring exam entry is complete, answering the phone, keeping supply inventory current and other duties as assigned. Administrative Assistant Greet the Veterans and show them to the exam room. Be present in the exam room with the Practitioner as a chaperone for all exams on site. Report any no-shows of Veterans to client. Keep the facility tidy. Obtain ancillary results from the practitioners. Track completed and pending exams to ensure they are submitted within 48 hours via the Provider Portal. Education/Qualifications Qualified candidates must possess a welcoming, friendly and professional disposition as Admin is the first person to be seen by Veteran upon entering facility for appointment. Prefer medical office, patient interaction experience, but not required. Qualified candidates must possess organizational and problem-solving skills, exceptional communication, and customer service skills with a strong attention to detail. Individuals must be able to work independently and as part of a team, have good interpersonal skills and a willingness to be flexible and adapt to changing situations. Candidates must possess basic computer skills. This job may require sitting and standing for long periods of time, bending, twisting, and occasionally lifting more than 10 pounds. Please send your resume to ********************* along with the best date/time to schedule a call to discuss this contract opportunity. We look forward to working with you, as you work to serve America's Heroes.

MRC Global serves the oil and gas industry across the upstream, midstream and downstream sectors as well as the chemical and gas distribution market sectors worldwide. **Job Purpose** Assist Corporate departments in their functions by providing administrative support. **Essential Duties and Responsibilities** Individual must be able to perform the essential duties with or without reasonable accommodation. + Provide support to assignedarea, serving as first point of contact for incoming/overflow calls, messages, and visitors. + Perform administrative and technical duties to include resource scheduling, travelplanningand expense reporting. + Manage incoming and outgoing documents and other communications, including telephone, e-mail, mail, and fax, delivering a positive and responsive approach to inquiries with unwavering compliance with confidentiality expectations. + Use judgment todeterminewhich require priority attention. + Act asbackupto receptionist. + Perform general administrative tasks such as faxing, copying, filing, organizing, mailing, documentdevelopment. + Assistwith preparation of reports, presentations, and correspondence, performing copy and binding work, and using multiple software packages such as Excel, Word, and PowerPoint. + Coordinate meeting needs andmaintainmeeting rooms to include food/drink replenishment. + Monitor and stock supplies, kitchens, and other areas as needed. + Establish andmaintainfiles relevant to the department. + Undertake special assignments asdesignatedby management. + Carry out other duties within the scope, spirit, and purpose of the job. + Take reasonable care for the safety and health of yourself and others. + Report workplace hazards, injuries, or illnessimmediately. **Education, Experience & Ability Requirements** Any combination of requirements that provides the knowledge and abilities necessary to perform essential duties and responsibilities will be considered. + High school diploma or GED (General Education Development) and three years of related experience, or an equivalent combination of education and work experience that provides the knowledge and abilities necessary to perform the job. + Demonstratesproficiencyand accuracy in using MS Office products,including Word, Excel, and Outlook. + Demonstrates ability tomaintaina high levelof accuracy in preparing and enteringhighly sensitivedata, and tomaintainconfidentiality. + Ability to work overtime as needed,to includeholidays and weekends. **Additional Qualifications** + Must have the ability to provide documentation verifying legal work status. + Ability to read and speak the English language proficientlyin order tocommunicate with others, understand and interpret safety instructions, and to respond to inquiries. + Ability to understand andcomply with MRC Global guidelines and expectations, to include Code of Conduct and Conflict of Interest guidelines. **Working Conditions** + For position-specific detailsregardingthe physical and mental demands and working conditions, contact Human Resources. + Reasonable accommodation may be made to enable individuals to perform essential functions. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. California Employee Data Collection Notice (******************************************************************************************************* At MRC Global, you can build a satisfying career, while making a difference. You'll be rewarded for your contributions and encouraged to learn and grow. Most importantly, you'll be joining a team of people who care about each other sincerely, and who care about the communities where they live and work. We invest in the growth and professional training of our team members creating more opportunities in your career. We offer tuition assistance and career development to support your professional growth. **MRC Global** offers comprehensive benefits and incentives. We value your time and talent and know how to show our appreciation for having you as a part of our expanding global team. At **MRC Global** , we care about and value all employees. During life changes and challenges, our Employee Assistance Program is available to all employees and household family members to help resolve issues, connect with the right mental health professional or community resource, and to identify other support tools designed to help our team members. We care about our community and place a major focus on environmental and social responsibility. We are committed to our people, our communities and preserving our planet. As a part of our company's culture and efforts in preserving our environment, we are supporting our customers in the transition to green energy and decarbonization.

The School Programs Intern: Administration & Outreach will have a wide range of experiences in museum education for PK-8 school audiences, including supporting field trips, in-person and virtual school programs, and museum-wide school events. The intern will also assist with teacher-focused events and outreach opportunities. In addition, they will co-design a project with their mentor that aligns with departmental goals and reflects their own skills and interests, gaining valuable experience in resource development, communication, and program support. The Children's Museum is fiercely devoted to our Diversity, Equity, Accessibility, and Inclusion (DEAI) efforts. Together, we are building and sustaining an inclusive culture that encourages, supports, and celebrates differences. SCHEDULE: Candidate must be available on weekday mornings 2-3 days per week. School events typically occur between 10:00 a.m. and noon; classroom-style programs generally run between 9:30 a.m. and 2:30 p.m. DUTIES AND RESPONSIBILITIES: Assist School Programs staff with field trip group arrivals, programs, and events, including preparation of materials and facilitation. Facilitate activities for school-age students during museum-wide school events. Coordinate communications and logistics with teachers for special spring school events, such as theater performances or outdoor sports programs. Assist with museum events for teachers and outreach events for schools, as schedule permits. Co-design a project with mentor based on the intern's areas of interest and skills (examples may include developing resources for field trip chaperones, literacy connections, or tools to support English Learners in museums). REQUIREMENTS: Sophomore, Junior, or Senior status preferred (2+ years of college coursework). Experience working with children and youth in formal or informal environments preferred. Preferred majors: Education or related fields (Early Childhood Education, Elementary Education, Secondary Education, Special Education, World Language Education, Visual Arts Education, Bilingual/Bicultural Education, Out-of-School Learning, Museum Education, Adult Education). Proficiency in Spanish is highly preferred. Strong written and verbal communication skills, including email and phone. Commitment to providing excellent customer service. Ability to conduct independent research. Ability to work independently and as part of a team. ADA REQUIREMENTS: Ability to present and communicate information clearly in person and virtually. Ability to move throughout museum spaces to assist with programs and events. Ability to prepare and transport program materials. Ability to sit, stand, and work on a computer for extended periods.

Job description Dilling Group Inc. is an INDUSTRIAL MECHANICAL CONTRACTOR headquartered in Indiana with multiple job sites across the country and has been in business for over 75 years! Much of the work we do will be in a heavy industrial environment. Some of our targeted markets include Ag-Processing, Automotive, Chemical Processing Facilities, Consumer Products, Food & Beverage Facilities, Heavy Manufacturing, Institutional, Medical Device Manufacturing, Petrochemical Orthopedic Facilities, Power & Energy, Steel Mills, and Foundries. Summary: As an Office Administrative Assistant you will work as part of a construction team to effectively execute administrative duties associated with running a mechanical construction company. Job Duties: Filing, scanning and document management to mainframe system Greet new employee's, direct them to orientation, and assist with office integration Oversee delivery and transportation of packages to recipients Responsible for coordinating repairs for building and grounds maintenance with building owners “Prologis” Managing of Supply, Inventory and Logistics for our Indianapolis and Logansport offices Manage and oversee our Travel and Hospitality such as job-site lodging and event coordination Create purchase orders for construction teams Invoicing of Time & Material and Contract jobs Perform checks and balances verifying job costs Review and analyze job cost reports for accuracy Assist with accounts receivable collections when needed Assist construction teams with project submittals, O&M manuals, etc. Request bid and job numbers as directed by construction teams Perform other related duties or special projects as assigned Job requirements High school diploma or GED equivalent preferred 1 or more years of administrative assistant experience Prior experience working within the construction industry, inclusive of general contractors, specialty contractors and service providers preferred Proficiency in MS Word and Excel, etc. preferred Additional Requirements: Requires mathematical and English language skills Ability to learn and perform work in multiple mainframe system screens Ability to follow established procedures for work being performed Strong organizational skills and ability to meet deadlines Strong oral and written communication skills Maintain a positive, cooperative, and teachable attitude Complies and promotes company Safety Policy Ability to perform high work volume with minimal errors and supervision Ability to communicate courteously and proactively with all levels within the company Ability to maintain confidentiality concerning financial and customer transactions Must be proactive, self-motivated, detail oriented and reliable Must have the ability to multitask and work independently, as well as in a team environment Analytical and problem-solving skills Ability to pass a full background screening and drug screening All done! Your application has been successfully submitted! Other jobs

Job Scope: The Administrative Office Assistant is to be proficient in every aspect of performing the functions of this position. The Administrative Office Assistant's overall responsibility, and objective, is to provide administrative support to the Office through a wide array of tasks while upholding Diamond Pet Foods overall mission. Duties and Responsibilities: Provide outstanding internal and external customer service Promptly answer incoming calls utilizing a multi-line phone system with proper phone etiquette Promptly answer/greet door visitors assisting/checking them in/out accordingly Assist with courier shipping labels and confirm receipt of packages through various couriers and vendors. Process Invoices and POD's accurately for Accounts Payables Process AP statements and request invoices Review and confirm all information on Receiving Logs are accurate and keyed in system correctly Responsible for sending out the load list communication Office supply inventory which includes maintaining copier machine responsibilities Maintain general cleanliness of Office/ Conference Rooms Filing and Retention of Logs Support Human Resource Manager with annual/monthly parties/luncheons and tasks Answer corporate questions regarding receiving paperwork, invoices, and trucking in/out times Report any discrepancies in paperwork to the department responsible Check system ensuring purchase order numbers are open in IFS Scanning and coping of paperwork Receive/sort/distribute mail Must maintain a customer service-oriented attitude (professional, pleasant, helpful, etc.) Participate in all safety programs. Be an employee champion who will maintain a strong and positive working relationship with all employees with the utmost integrity, confidentiality, and ethical values. Additional Job Functions: Assist in maintaining a positive team environment and good working relationship by maintaining a positive attitude toward all Diamond team members, vendors, and customers. Assist as backup for Inputting Shipping Log data entry in various Excel spreadsheets. Assist as back up with completing international loads. Working overtime is mandatory and requires full participation including availability to work occasional weekends if needed. Accept temporary assignment changes to assist other areas including coverage for other employees' absences whether preplanned or on short notice, maintaining a positive and professional attitude. Complete work in a timely, accurate and thorough manner and be conscientious about assignments. In accordance with Diamond philosophy, the Administrative Assistant is expected to champion and direct continuous learning and improvement in all functions. Must work in a safe, professional manner while performing all functions in accordance with sound safety practices and procedures. Must promptly report all safety violations, safety hazards, accidents, property damage, or near misses to management immediately. Participate effectively in a team atmosphere by modeling and promoting conflict resolution, diversity, ethical practices, and organizational citizenship.Responsible for other duties as deemed necessary by Management. QUALIFICATIONS: Ability to work independently without immediate direction or oversight. Self-motivated with a high degree of initiative and integrity. Excellent communication skills, both oral and written, to effectively communicate in a professional manner. Excellent interpersonal skills (communication, listening, team player, cooperative, approachable). Ability to be organized, flexible, and perform acceptably under pressure. Ability to handle highly sensitive matters and maintain confidentiality. Must be proficient in using a computer system and Microsoft Office Applications such as Word, Excel, Power Point and Adobe Acrobat. Must successfully pass a pre-employment background and drug screening.

Key Contributions: Below is a list of general job responsibilities: Perform special projects and tasks as assigned Pleasantly greet and assist residents at the front desk including incoming phone calls and walk-ins Assist prospective and/or current residents with resident application questions and log them into appropriate tracking systems Assist resident with work orders by entering their work order and/or service requests into appropriate tracking systems Assist the Community Manager with the transfer of residents during the community rehabilitation project Other duties as assigned by the Community Manager Essential Mental Alertness Requirements: Work in a constant state of alertness and safe manner Ability to perform tasks involving high levels of cognitive function and judgment Not mentally or physically impaired from any cause that can adversely affect ability to safely and competently perform the duties of the position Ability to take prompt and appropriate response to operating conditions Ability to work in an unfatigued state Ability to accurately gauge lengths of time and distance Ability to quickly store and recall instructions in one's short-term memory Ability to concentrate Ability to cope with sudden changes in surrounding and/or emergency situations and/or alarms Demonstrated caring, committed and concerned attitude about safety Position Requirements: Education: High school diploma or GED required. Higher education preferred. Experience: 2-3 year of customer service or related experience Physical & Cognitive: Ability to lift, push and pull up to 40 pounds. If job includes or may include driving for company business: Driver must have a valid driver's license and acceptable motor vehicle record with company insurance carrier Driver must have reliable means of transportation Driver must have the ability to be insurable at standard rates for driving. Driver must provide proof of personal auto liability insurance when using vehicles for company business To be hired, candidates will be required to successfully complete a background investigation and a drug screen.

Under the supervision of the Director of Facilities and Grounds, the Facilities and Maintenance Administrative Assistant is responsible for managing and coordinating Park Tudor facilities and daily operations. This involves ensuring that the facilities are well-maintained, safe, and functional by overseeing tasks such as maintenance, repairs, vendor contracts, safety protocols, event planning and setup, furniture inventory, and equipment procurement. This is a full-time, exempt position that reports to the Director of Facilities and Grounds. The position may involve working overtime and on weekends as necessary. Essential Responsibilities: * Facilities Operations: Assist in overseeing daily facility operations, including building systems (HVAC, electrical, plumbing), managing preventive maintenance programs, and coordinating emergency repairs. Also responsible for grounds upkeep, including landscaping, snow removal, and outdoor maintenance. * Work Order Management: Receive, prioritize, and assign maintenance and custodial work orders; track progress through completion using the FMX system. * Preventive Maintenance Scheduling: Plan and coordinate preventive maintenance services with internal staff and external vendors via FMX. * Event Support: Coordinate staffing and logistics for school events, including audio-visual and technical theatre requests. Ensure proper setup and teardown for all campus events. * Calendar Coordination: Collaborate with departments and leadership to manage the school calendar and schedule events. Maintain comprehensive knowledge of all school and non-school activities for accurate planning. * Budget and Finance: Process maintenance invoices and monthly Visa statements; assist with budget development, expense monitoring, and procurement of materials, equipment, and vendor services. * Payroll Administration: Review and prepare maintenance department timesheets; track vacation, sick, and personal days using Veracross. * Project Management: Assist in planning, coordinating, and monitoring facility maintenance and capital improvement projects. * Fleet Vehicles: Responsible for coordinating transportation for all buildings and departments and assigning vehicles to Park Tudor Faculty, Staff, Coaches, etc. Also responsible for vehicle maintenance scheduling. Coordinate and schedule rental vehicles and buses for field trips, sporting events and other school activities. * Vendor Management: Maintain strong relationships with external service providers and ensure timely, high-quality completion of contracted work. * Safety Compliance: Support campus safety protocols and assist during emergencies or crisis situations. * Communication and Reporting: Provide regular updates on facility status, maintenance schedules, expense reports, event logistics, and work order progress. * Shipping and Receiving: Manage all campus shipping and receiving operations. * Other Duties: Provide clerical support and perform additional tasks as assigned. Qualification Requirements: Education: * Bachelor's Degree * Experience: 3-5 years relevant experience Required Qualifications: * Strong organizational skills * Computer skill proficiency with Microsoft Office, Microsoft SharePoint, Google Workspace * Excellent organizational and time management skills, with a strong attention to detail * Must be able to lift 25 pounds * Ability to pass a pre-employment background check in accordance with applicable laws * Ability to pass a drug screen at the time of hire and throughout employment, as permitted by law * Hold a valid driver's license and have a good driving record (must be insurable by School's insurance provider) * Willingness to engage in all aspects of the Park Tudor community while promoting the school's mission, vision, and values Park Tudor School offers excellent pay and a comprehensive benefit package. Professional development opportunities are available through participation in conferences and workshops, membership in professional organizations, and continuing education. Park Tudor is an Equal Opportunity Employer. Those who would add to the diversity of our staff are strongly encouraged to apply. Interested candidates should send their resume and cover letter to **************** and complete the online job application. For more information regarding Park Tudor School, consult the Park Tudor web site at ******************

Secretarial/Clerical Positions/Secretary Attachment(s): * Job Description-245 Secretary-Treasurer.pdf

Medical Device Project Mgr needs 3-5 years of experience with QC Lab background. Medical Device Project Mgr requires: Minimum of bachelor's degree in science or engineering field, Need someone with manufacturing experience in medical device space Need 3-5 years of experience, Somebody with QC Lab side background. Pharmaceutical industry PMP cert Project Management Skills - understanding of various elements required to analyze, develop and deliver solutions to business problems. Ability to create project plans, monitor schedules, and manage implementation of projects necessary. Demonstrated ability to manage multiple priorities independently. Communication Skills - good communication skills. Ability to communicate ideas for new projects and new processes, so that projects/processes can be approved, implemented and replicated. Medical Device Project Mgr duties: Develop and communicate a comprehensive, coherent, and clear integrated project plan is developed and managed to successfully bring the manufacturing facility to a state of operational readiness. Ensure clear structured communications between the different site functions (Ops, TSMS, QA, QCL, Maintenance, Logistics, IT, Automation, etc.), and Global Facilities Delivery (GFD) team. Work through complex linkages related to the overall Operational Readiness scope with the ultimate goal of delivering an on schedule, right first-time facility start-up and successful Process Validation. Project Management Skills - understanding of various elements required to analyze, develop and deliver solutions to business problems. Ability to create project plans, monitor schedules, and manage implementation of projects necessary.

MRC Global serves the oil and gas industry across the upstream, midstream and downstream sectors as well as the chemical and gas distribution market sectors worldwide. Job Purpose Assist Corporate departments in their functions by providing administrative support. Essential Duties and Responsibilities Individual must be able to perform the essential duties with or without reasonable accommodation. * Provide support to assigned area, serving as first point of contact for incoming/overflow calls, messages, and visitors. * Perform administrative and technical duties to include resource scheduling, travel planning and expense reporting. * Manage incoming and outgoing documents and other communications, including telephone, e-mail, mail, and fax, delivering a positive and responsive approach to inquiries with unwavering compliance with confidentiality expectations. * Use judgment to determine which require priority attention. * Act as backup to receptionist. * Perform general administrative tasks such as faxing, copying, filing, organizing, mailing, document development. * Assist with preparation of reports, presentations, and correspondence, performing copy and binding work, and using multiple software packages such as Excel, Word, and PowerPoint. * Coordinate meeting needs and maintain meeting rooms to include food/drink replenishment. * Monitor and stock supplies, kitchens, and other areas as needed. * Establish and maintain files relevant to the department. * Undertake special assignments as designated by management. * Carry out other duties within the scope, spirit, and purpose of the job. * Take reasonable care for the safety and health of yourself and others. * Report workplace hazards, injuries, or illness immediately. Education, Experience & Ability Requirements Any combination of requirements that provides the knowledge and abilities necessary to perform essential duties and responsibilities will be considered. * High school diploma or GED (General Education Development) and three years of related experience, or an equivalent combination of education and work experience that provides the knowledge and abilities necessary to perform the job. * Demonstrates proficiency and accuracy in using MS Office products, including Word, Excel, and Outlook. * Demonstrates ability to maintain a high level of accuracy in preparing and entering highly sensitive data, and to maintain confidentiality. * Ability to work overtime as needed, to include holidays and weekends. Additional Qualifications * Must have the ability to provide documentation verifying legal work status. * Ability to read and speak the English language proficiently in order to communicate with others, understand and interpret safety instructions, and to respond to inquiries. * Ability to understand and comply with MRC Global guidelines and expectations, to include Code of Conduct and Conflict of Interest guidelines. Working Conditions * For position-specific details regarding the physical and mental demands and working conditions, contact Human Resources. * Reasonable accommodation may be made to enable individuals to perform essential functions. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. California Employee Data Collection Notice

Project Assistant needs 2+ years experience Project Assistant requires: Documentation Support Inventory Monitoring SAP support Purchase Order Processing Provides the primary support for oversight of assigned projects and processes for their assigned areas/departments. Involves several administrative tasks, document management activities, and SAP-related support. Assist document creation, routing documents for approval, SAP item code set up, Bill of Materials (BOM) creation activities, inventory monitoring, database management, purchase order processing, and deviation management.