Administrative assistant jobs in Columbus, MS

Airbus is committed to providing reasonable accommodations as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or an accommodation to complete your application, please contact us at ******************** Notice: Know Your Rights: Workplace Discrimination is Illegal Notice: Pay Transparency Nondiscrimination (English) Aviso: Transparencia en el Pago No Discriminación (Spanish) : Airbus Helicopters is looking for an Administrative Assistant with at least three years of administrative experience to join our Aircraft Production team in Columbus, MS. In this role you will perform a variety of administrative functions to support the day to day functions of the production staff and directly support the Manager of Industry. You will be responsible for general office administration, travel administration and reporting. Meet the team: From building to servicing the next generation of aerospace, our team focuses on quality, productivity and efficiency. We ensure the highest quality of care and safety is built into each aircraft we assemble and maintain. Our team members make it happen. Your working environment: On the eastern border of Mississippi you'll find Columbus, home to our Helicopter manufacturing and assembly lines and Center of Excellence for the entire North America region. It's here that we produce the UH-72A Lakota Helicopters for the U.S. Army in addition to the H-125 aircraft for civil and commercial customers. How we care for you: Financial Rewards: Competitive base salary, incentive compensation which may include profit sharing schemes, retirement savings plan and the ability to participate in an Employee Stock Ownership Plan (“ESOP”) Work/Life Balance: Paid time off including personal time, holidays and a generous paid parental leave program. Health & Welfare: Comprehensive insurance coverage including medical (traditional and high-deductible health plans), prescription, dental, vision, life, disability, Employee Assistance Plan (“EAP”) and other supplemental benefit coverages. Individual Development: Upskilling and development opportunities through our global Leadership University, including unlimited access to 10,000+ e-learning courses focusing on ways to develop your employability, certifications, career path as well as the opportunity to participate in accelerated development programmes and both national and international mobility. Your challenges: General Office Administration: 60% Process invoices and purchase requests in a timely manner. Monitor operational budget spending and cost allocations through detailed reporting to management. Maintain departmental documents and records as the administrator. Order, maintain, and issue office supplies for production personnel. Screen incoming calls. Coordinate with other departments and outside vendors. Manages calendars and assist with appointments Assist with special events when needed. Update and monitor headcount reports and organizational charts. Schedule and monitor use of conference rooms. Travel Administration: 30% Arranging detailed travel for multiple individuals within the department. Processing travel claims. Manage calendars and assist with appointments Assist with special events when needed. Reporting: 10% Compiles information to produce reports when needed. Assist in preparation of operational budgets. Creates presentations. Coordinates administrative activities with Executive Admin Assistant when necessary Your Boarding Pass: Must possess a High School Diploma or equivalent Must have at least three (3) years of administrative experience. Proficiency using computers/computer programs Familiarity with Google Suite Must be authorized to work in the US Preferred Education/Skills: Some college (2 years) Physical Requirements: Onsite or remote: 100% Onsite Vision: able to see and read computer screens and other electronic equipment with screens, able to read documents, reports and engineering drawings. 100% Hearing: able to participate in conversations in person and via teleconference or phone and to hear sounds on the production floor including safety warnings or alarms. 100% Speaking: able to speak in conversations and meetings, deliver information and participate in communications. 100% Equipment Operation (personal computer, telephone, copies, fax machine, and related office equipment and using electronic identification card to enter building floors and internal doors): able to operate most office and personal electronic equipment and some tools including production tools such as hydraulic lifts. 100% Carrying: able to carry documents, tools, drawings, electronic equipment up to 30lbs/14kgs. Several times a week Lifting: able to lift documents, tools, drawings, electronic equipment up to 30lbs/14kgs. 15% Pushing / Pulling: able to push and pull small office furniture and some equipment and tools. 10% Sitting: able to sit for long periods of time in meetings, working on the computer. 90% Squatting / Kneeling: able to squat or kneel to retrieve or replace items stored on low shelving. 50% Standing: able to stand for discussions in offices or on the production floor. 10% Travel: able to travel independently and at short notice. 0% Walking (include routine walking such as to a shared printer to retrieve documents): able to walk through office and production areas including uneven surfaces. 100% Personal Protective Equipment required: Required PPE includes, but is not limited to, Safety Shoes, Safety Glasses, Hearing Protection, Respirators/Masks, and/or Protective Gloves as required by site and/or customer site Administrative position only PPE required: Steel-toed shoes are required for all shop floor visits, appropriate hearing/eye protection may also be required when visiting the shop floor. Take your career to a new level and apply online now! A full job description will be provided to candidates who progress to the interview stage or any candidate upon request. . This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company's success, reputation and sustainable growth. Company: Airbus Helicopters, Inc. Employment Type: US - Direct Hire Experience Level: Entry Level Remote Type: On-site Job Family: Administration / Documentation ------ Job Posting End Date: 10.25.2025 ------ Airbus provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. In addition to federal law requirements, Airbus complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, demotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits and training. Airbus expressly prohibits any form of workplace harassment based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. As a matter of policy, Airbus does not sponsor visas for US positions unless specified. Only applicants with current work authorization will be considered. Airbus does not offer tenured or guaranteed employment. Employment with Airbus is at will, meaning either the company or the employee can terminate the employment relationship at any time, with or without cause, with or without notice. Airbus reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment. By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus. Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief. Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to ****************.

WCBI-TV, a leading television station serving Northeast Mississippi and West Alabama, is seeking a detail-oriented and dependable Administrative Assistant to join our team. This multifaceted role includes responsibilities in Accounts Payable, Accounts Receivable, Human Resources, and Payroll. Key Responsibilities: Accounts Payable & Receivable: • Process vendor invoices, employee reimbursements, and outgoing payments • Manage incoming payments and maintain client account records • Reconcile statements and assist in financial reporting and audits Human Resources: • Assist with hiring, onboarding, and offboarding processes • Maintain confidential employee records and support compliance tracking • Coordinate employee benefits and assist with HR communications Payroll: • Process bi-weekly payroll accurately and on time • Maintain payroll records and resolve discrepancies • Ensure compliance with tax laws, wage regulations, and reporting requirements • Assist in annual reporting including W-2s and other tax documents Qualifications: • 2-3 years of experience in administrative support, accounting, HR, or payroll roles • Proficient in Microsoft Office, especially Excel and Outlook • Experience with accounting and payroll software (e.g., QuickBooks, ADP) • Strong organizational and time-management skills • Excellent communication and interpersonal abilities • High level of discretion and confidentiality with sensitive information • Familiarity with labor and payroll laws is a plus What We Offer: • Competitive compensation package • Health, dental, and vision insurance • 401(k) with company match • Supportive and collaborative work environment • The opportunity to contribute to one of Mississippi's top local news stations To Apply: Email your resume, cover letter, and references to: 📧 [email protected] Subject Line: Administrative Assistant Application - [Your Name] WCBI-TV is an Equal Opportunity Employer. We are committed to building a diverse team and an inclusive workplace.

ROLE TITLE: Assistant, Regional Support (Temp) Executive Director, Greater Delta Region APPLICATION DEADLINE: Friday December 19th, 2025 WHAT YOU'LL DO: The Assistant, Regional Support (Temp) provides operational support to the Greater Delta team and helps lead the execution and implementation of various administrative functions to ensure smooth operations within the Greater Delta region. The ideal candidate will be passionate for the job with the ability to manage multiple projects to help multiple regional functional teams meet regional compliance measures while helping to maintain a strong and positive staff and corps culture. WHAT YOU'LL BE RESPONSIBLE FOR Prepare and submit expense reports for the local recruitment team and Executive Director. Provide strategic logistical and operational support for meetings and development activities. Support all operational and logistical functions within the Greater Delta region. Support in-person regional events, including regional summits, staff meetings, and corps events. Support internal systems work, including finance, compliance, and office administration. Collaborate with shared staff to help initiatives that enhance Teach For America-Greater Delta's social media presence and brand awareness. Support strategy and execution of regional events and campaigns, such as Teacher Appreciation Week and Giving Campaigns. A WEEK IN THE LIFE Over the course of any week the Coordinator, Regional Support will spend time: Providing operations support to the local recruitment team and Executive Director through coordinating internal systems such as Workday Expense Reports Supporting team and regional events Supporting key regional initiatives in pursuit of our 2030 goal Supporting the region's social media account YOUR EXPERIENCE Your areas of knowledge and expertise that matter most for this role (minimum qualifications): Prior related experience in operations and/or administration is helpful but not required. Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word). Some knowledge of the education and non-profit landscape in the community required. Ability to work some weekends and evenings, lift and transport 30 pounds, and travel to in-person meetings within the community. YOUR FUTURE TEAM The Assistant, Regional Support will work within a small, dedicated team committed to educational equity and impacting children and communities in the Greater Delta*Mississippi & Arkansas region positively. This person will work alongside CMs, staff, and community leaders in pursuit of the region's 2030 goal to impact 3rd grade reading outcomes and college and career readiness for students throughout the Greater Delta region. YOUR COMPENSATION The applicable salary range for each U.S.-based role is based on where the employee works and is aligned to one of 3 tiers according to a cost of labor index in that geographic area. Starting pay for the successful applicant will depend on a variety of job-related factors, which may include education, training, experience, location, business needs, or market demands. New hires are typically brought into the organization at a salary between the range minimum and the salary range midpoint depending on qualifications, internal equity, and the budgeted amount for the role. The expected salary ranges for this role are set forth below. These ranges may be modified in the future. Salary: Tier A: $23.32 per hour You can view which tier applies to where you plan to work here. If your location is not listed, please click here for additional total rewards information.

FAYETTE, AL You are applying for work with a franchisee of Taco Bell, not Taco Bell Corp. or any of its affiliates. If hired, the franchisee will be your only employer. Franchisees are independent business owners who set their own wage and benefit programs that can vary among franchisees. At Taco Bell, we live to "Serve Others" with Mas Heart. If you want to "Serve Others" with Mas Heart, read on! The success of your day, week, month, and year is ultimately in your hands. Success means following the brand standard and recognizing your team to deliver an amazing brand experience. You achieve results through your team. When they succeed, you succeed. Every customer experience should be served up with a "Here to Serve" attitude. Essential Functions * Inspire and engage customers and fellow Team Members alike * Train, coach, and recognize the talent before you * Growth through great service * Work approximately 50 hours a week Lastly, create a restaurant experience for team members and customers that you are proud of.

Provide administrative support in and coordinate the administrative function of a large and complex division, department or unit. Salary Grade: 11 Please see Staff Compensation Structure for salary ranges. Department Profile: The Department of Electrical and Computer Engineering is one of eight academic departments in the Bagley College of Engineering. The Department offers ABET-accredited undergraduate programs in Electrical Engineering and Computer Engineering, which the latter Is jointly offered with the Department of Computer Science and Engineering. It also offers graduate studies leading to M.S. and Ph.D. degrees in Electrical and Computer Engineering. Programs are offered In Starkville, MS, on MS Gulf Coast and Online campuses. The Department is composed of 614 undergraduates, 131 graduate students (70% PhD seeking), 28 faculty members (Including 6 endowed professorships, 4 IEEE Fellows), and 7 staff members. Research expenditures total approximately $15 million annually. Faculty members have developed a strong research program spanning the areas of computer systems, microelectronics, communications, electromagnetics, signal processing, machine teaming, remote sensing, power, controls, and high voltage. The Department houses the largest university operated high voltage laboratory in North America. Additionally, faculty in the department are active in many University research centers (****************************** Essential Duties and Responsibilities: This position provides administrative support to the department head and the full department. Essential duties of this position include: * Coordinate all ECE visitor arrivals to include candidate interviews, REU students and travel reimbursements * Coordinate the monthly Faculty meetings to include generation of meeting minutes * Coordinate all ECE departmental events to include the Advisory Board meetings * Work with the Department Head to schedule senior exit interviews * Post departmental highlights to social media * Collect and Compile articles for the departmental newsletter * Act as the official photographer at events * Coordinate the booking of classrooms and conference rooms * Coordinate correspondence for Eta Kappa Nu initiation * Work with Security to grant/remove ID card building and room access, including to teaching and research labs * Coordinate the Alumni banquet and awards * Coordinate with the BCoE Publications Manager to update website (awards, faculty, etc.) * Other administrative duties as assigned Minimum Qualifications: Level I High school diploma and one year of experience directly related to the duties and responsibilities specified. Level II High school diploma and four years' experience directly related to the duties and responsibilities specified. For promotions, experience must include at least three years at the preceding level. Substitution allowed: Indicated education is required; no substitutions allowed. When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience. Preferred Qualifications: 1. Experience with social media maintenance 2. Experience in office administration. Knowledge, Skills, and Abilities: * Excellent written and verbal communication skills. * Working knowledge of word processing, spreadsheet, and database software packages. Working Conditions and Physical Effort * Work is normally performed in a typical interior/office work environment. * No or very limited exposure to physical risk. * No or very limited physical effort required. * Vision requirements: Ability to see information in print and/or electronically. Instructions for Applying: Interested candidates must apply at *********************** and attached a cover letter, resume, and list of three professional references. Equal Employment Opportunity Statement: Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, **************. What do I do if I need an accommodation? In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: ************** or *******************. If you have any questions regarding this policy, contact the Department of Human Resources Management at ************** or *******************. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.

General Purpose The primary purpose of your job position is to oversee the facility to ensure assessments are completed per guidelines. A primary focus is the resident assessment process, which includes individual assessment, MDS assessment, and resident plan of care. Essential Duties * Provides oversight on facilities' weekly PDPM meetings for skilled patients. * Tracks and monitors facility effective utilization of PDPM tools (including but not limited to Physician Diagnosis Verification, Admission/Discharge CSR(GG), Weekly CSR, PDPM Weekly Tracking Tool, Point Right). * Tracks and monitors QM and QASP performance monthly and quarterly and provides data analysis and clinical recommendations for facility for optimum outcomes. * Provides PDPM and MDS training to new MDS Coordinators. * Assesses and determines the health status and level of care of all new admissions. * Ensures the accurate and timely completion of all MDS Assessments including PPS Medicare, quarterly, annual, significant change. * Communicates level of care for new resident to all disciplines. * Coordinates interdisciplinary participation in completing the Minimum Data Set (MDS) for each new admission to facility according to regulatory time frames. Ensures completeness and thoroughness of documentation as mandated by federal, state and medical standards. * Maintains an accurate schedule of all MDS assessments to include the proper reference dates throughout the resident's stay. * Responsible for the data entry function to assure accurate data entry and electronic submission of MDS assessments. * Verifies electronic submissions of MDS, performs corrections when necessary and maintains appropriate records. * Coordinates interdisciplinary participation in completing the MDS for each resident according to regulatory time frames. Ensures completeness and thoroughness of documentation as mandated by federal and state standards. * Schedules and conducts resident care conferences in compliance with state and federal regulations and ensures completion of all MDS reviews prior to resident care conference. * Assists disciplines in formulating and revising care plans. Ensures that resident's present/potential problems are identified and prioritized; realistic goals are established, and nursing intervention is appropriate. * Evaluates resident care plans for comprehensiveness and individuality. * Assesses the achievement or lack of achievement of desired outcomes. Ensures that resident's care plan is reassessed and revised appropriately. * Responsible for all level of care changes within the facility. Notifies all departments when a level of care change has been made. * Generates appropriate forms to complete level of acuity and changes. Transmits forms to the appropriate agency for processing as required by state law. * Maintain the confidentiality of all resident care information including protected health information. Supervisory Requirements This position has supervision duties. Qualification Education and/or Experience Minimum requirements to perform this position include graduation from an Accredited School of Nursing with a Bachelor of Science Degree in Nursing preferred. Must be in good standing with the State Board of Nursing and maintain all required continuing education/licensing requirements. 3 years of supervisory experience preferred. Long Term Care Experience Preferred. Certificates, Licenses, Registrations To perform this job successfully, an individual must be proficient in the Microsoft Suite products. Knowledge and experience with PCC preferred. Must maintain all required continuing education/licensing. Must remain in good standing with the State Board of Nursing at all times. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or move up to 25 pounds. Prolonged use of a desktop or laptop computer. While performing the duties of this job, the employee is regularly required to sit, stand, walk, and talk, read or hear. Frequent use of all office-related equipment to include; copier/scanner/fax, telephone, and calculator. Travel by auto or airline may be required. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is typically low to moderate.

Provide administrative support in and coordinate the administrative function of a large and complex division, department or unit. Salary Grade: 11 or 12 depending on rank Please see Staff Compensation Structure for salary ranges. Essential Duties and Responsibilities: 1. Oversees and/or performs a range of diverse administrative activities for an organizational unit; serves as a central point of liaison with other departments and external constituencies in the resolution of a variety of day-to-day matters concerning the unit. 2. Provides and/or oversees support activities for the unit such as answering telephones, assisting, and resolving problems and inquiries of visitors, review and control of incoming and outgoing correspondence, and follow-up on operational commitments. 3. Utilizes knowledge and understanding of underlying operational issues to create, compose, and edit technical and/or administrative correspondence and documentation. 4. Assists in administrative problem solving, program/project planning, development, and execution of stated goals and objectives. 5. Researches information, compiles statistics, and gathers and computes various data; prepares special and/or one-time reports, summaries, or replies to inquiries, selecting relevant data from a variety of sources. 6. Schedules appointments and maintains calendars; schedules, coordinates, and facilitates meetings, facilities usage, events, and/or travel arrangements, as required. 7. Establishes, updates, and maintains unit's files, inventories, and records; implements and maintains data management systems, as required. 8. Supervises student employees as appropriate; may participate in hiring decisions and performance appraisals of student employees. 9. Performs miscellaneous job-related duties as assigned. Minimum Qualifications: Level I: High school diploma and one year of experience directly related to the duties and responsibilities specified. Level II: High school diploma and four years' experience directly related to the duties and responsibilities specified. Level III: High school diploma and seven years' experience directly related to the duties and responsibilities specified. Substitution allowed: Indicated education is required; no substitutions allowed. When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience. Preferred Qualifications: 1. Bachelor's degree in accounting, business, or communications 2. Experience in fund accounting Knowledge, Skills, and Abilities: * Excellent written and verbal communication skills * Working knowledge of word processing, spreadsheet, and database software packages Working Conditions and Physical Effort * Work is normally performed in a typical interior/office work environment * No or very limited exposure to physical risk * No or very limited physical effort required * Vision requirements: Ability to see information in print and/or electronically Instructions for Applying: Submit an online application along with a resume and cover letter. Equal Employment Opportunity Statement: Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, **************. What do I do if I need an accommodation? In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: ************** or *******************. If you have any questions regarding this policy, contact the Department of Human Resources Management at ************** or *******************. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.

Job Description WCBI-TV, a leading television station serving Northeast Mississippi and West Alabama, is seeking a detail-oriented and dependable Administrative Assistant to join our team. This multifaceted role includes responsibilities in Accounts Payable, Accounts Receivable, Human Resources, and Payroll. Key Responsibilities: Accounts Payable & Receivable: • Process vendor invoices, employee reimbursements, and outgoing payments • Manage incoming payments and maintain client account records • Reconcile statements and assist in financial reporting and audits Human Resources: • Assist with hiring, onboarding, and offboarding processes • Maintain confidential employee records and support compliance tracking • Coordinate employee benefits and assist with HR communications Payroll: • Process bi-weekly payroll accurately and on time • Maintain payroll records and resolve discrepancies • Ensure compliance with tax laws, wage regulations, and reporting requirements • Assist in annual reporting including W-2s and other tax documents Qualifications: • 2-3 years of experience in administrative support, accounting, HR, or payroll roles • Proficient in Microsoft Office, especially Excel and Outlook • Experience with accounting and payroll software (e.g., QuickBooks, ADP) • Strong organizational and time-management skills • Excellent communication and interpersonal abilities • High level of discretion and confidentiality with sensitive information • Familiarity with labor and payroll laws is a plus What We Offer: • Competitive compensation package • Health, dental, and vision insurance • 401(k) with company match • Supportive and collaborative work environment • The opportunity to contribute to one of Mississippi's top local news stations To Apply: Email your resume, cover letter, and references to: 📧 **************** Subject Line: Administrative Assistant Application - [Your Name] WCBI-TV is an Equal Opportunity Employer. We are committed to building a diverse team and an inclusive workplace. Powered by JazzHR SQiVkLVI8t

Provide administrative support in and coordinate the administrative function of a large and complex division, department or unit. Salary Grade: 11 or 12 depending on rank Please see Staff Compensation Structure for salary ranges. Essential Duties and Responsibilities: 1. Oversees and/or performs a range of diverse administrative activities for an organizational unit; serves as a central point of liaison with other departments and external constituencies in the resolution of a variety of day-to-day matters concerning the unit. 2. Provides and/or oversees support activities for the unit such as answering telephones, assisting, and resolving problems and inquiries of visitors, review and control of incoming and outgoing correspondence, and follow-up on operational commitments. 3. Utilizes knowledge and understanding of underlying operational issues to create, compose, and edit technical and/or administrative correspondence and documentation. 4. Assists in administrative problem solving, program/project planning, development, and execution of stated goals and objectives. 5. Researches information, compiles statistics, and gathers and computes various data; prepares special and/or one-time reports, summaries, or replies to inquiries, selecting relevant data from a variety of sources. 6. Schedules appointments and maintains calendars; schedules, coordinates, and facilitates meetings, facilities usage, events, and/or travel arrangements, as required. 7. Establishes, updates, and maintains unit's files, inventories, and records; implements and maintains data management systems, as required. 8. Supervises student employees as appropriate; may participate in hiring decisions and performance appraisals of student employees. 9. Performs miscellaneous job-related duties as assigned. Minimum Qualifications: Level I: High school diploma and one year of experience directly related to the duties and responsibilities specified. Level II: High school diploma and four years' experience directly related to the duties and responsibilities specified. Level III: High school diploma and seven years' experience directly related to the duties and responsibilities specified. Substitution allowed: Indicated education is required; no substitutions allowed. When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience. Preferred Qualifications: 1. Bachelor's degree in accounting, business, or communications 2. Experience in fund accounting Knowledge, Skills, and Abilities: * Excellent written and verbal communication skills * Working knowledge of word processing, spreadsheet, and database software packages Working Conditions and Physical Effort * Work is normally performed in a typical interior/office work environment * No or very limited exposure to physical risk * No or very limited physical effort required * Vision requirements: Ability to see information in print and/or electronically Instructions for Applying: Submit an online application along with a resume and cover letter. Equal Employment Opportunity Statement: Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, **************. What do I do if I need an accommodation? In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: ************** or *******************. If you have any questions regarding this policy, contact the Department of Human Resources Management at ************** or *******************. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.

The Administrative Assistant will work to provide administrative support to the department head and administrative office. This position will initiate and coordinate the administrative functions required in effective implementation of administrative policies of the program. Salary Grade: 11 Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department. Department Profile: The Department of Agricultural and Biological Engineering has 22 on-campus faculty and several adjunct/affiliate faculty off-campus within research centers and government agencies, engaged in teaching, research, and extension. The department is co-administered by the College of Agriculture and Life Sciences and the Bagley College of Engineering and offers undergraduate (B.S.) and graduate (M.S. and Ph.D.) degrees in three distinct program areas: Biological Engineering, Biomedical Engineering and Agricultural Engineering Technology and Business. Within these programs, the department has over 450 undergraduates and over 50 graduate students. The J. Charles Lee Agricultural and Biological Engineering Building, includes more than 6,000 square feet of state-of-the-art instructional and research facilities and includes separate labs for sterile tissue culture, biomechanical testing, environmental and agricultural simulation or modeling studies, electronic/robotic design fabrication and testing, fiber processing, GPS/GIS, renewable bio-energy, and student computing resources. More information about the department can be found at ************************** Anticipated Appointment Date: September 2025. Essential Duties and Responsibilities: The Administrative Assistant's responsibilities chiefly fall within the following core functions, although they may perform other tasks as needed. Administrative Support for the Department Head Business Office Support to the Business Manager and Business Coordinator General Staff Responsibilities More specifically, 1. Performs a wide variety of clerical duties which could be confidential in nature; operates personal computer to perform basic to complex typing assignments to include: data entry, draft, edit, revise and print letters, tables, reports and other materials. 2. Coordinates collection of and electronic storage of data in the preparation of operating reports using Microsoft Word, Excel, and Banner. 3. Participates in the developing, planning and implementing of programs, office policies and procedures relevant to unit mission and goals. 4. Gathers data for budget preparation and inventory reports, prepares or assists in the preparation of the annual budget. 5. Maintains inventory levels of office supplies, departmental recruiting supplies, furniture and equipment and submits procurement requests as needed. 6. Coordinates the logistics of unit functions and events. 7. Answers and returns phone calls in a timely fashion while also directing calls to appropriate personnel. 8. Assists with travel claims for faculty and staff utilizing Concur and other available sources. 9. Maintains employment records for student workers and Graduate assistants including Hiring paperwork, EAFs, JLRs, PARFs, Offer letters, Tuition Remissions, Reappointments, Insurance reimbursements and cubicle assignments. 10. Submission of time sheets for payroll, leave reconciliation, and monitoring mandatory training for new hires. 11. Coordinates Advisory Board meetings. 12. Assists in the collection, preparation and production of the departmental newsletter. 13. Record keeping of incoming packages. 14. Administering card access thru Total Card. 15. Provides support to Business Coordinator and Business Manager in preparing monthly reports. 16. Attends in person and online training classes offered by the University that pertain to the department. 17. Maintains departmental owned vehicle records and scheduling of usage and maintenance. 18. Coordinates scheduling of student worker and assignment of tasks. 19. Other duties as assigned by Department Head, Business Manager and Business Coordinator. Minimum Qualifications: Education: High school diploma or GED. Experience: Two (2) years of related experience to the duties and responsibilities specified. Licensures: Must have valid driver's license and reliable transportation Substitution allowed: Indicated education is required; no substitutions allowed. Preferred Qualifications: 1. Bachelor's degree in accounting or business. 2. Experience in fund accounting. Knowledge, Skills, and Abilities: * Excellent written and verbal communication skills. * Working knowledge of Microsoft Word, Excel, Power Point and Banner. * Experience with hiring paperwork, travel reports and reconciliations. * Ten key aptitude. Working Conditions and Physical Effort * Work is normally performed in a typical interior/office work environment. * No or very limited exposure to physical risk. * No or very limited physical effort required. * Vision requirements: Ability to see information in print and/or electronically. Instructions for Applying: Link to apply: *********************************** Apply online and include Resume, Cover letter and list of references. Screening Date: September 20, 2025, until filled. Equal Employment Opportunity Statement: Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, **************. What do I do if I need an accommodation? In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: ************** or *******************. If you have any questions regarding this policy, contact the Department of Human Resources Management at ************** or *******************. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.

Provide administrative support in and coordinate the administrative function of a large and complex division, department or unit. Salary Grade: 11 Please see Staff Compensation Structure for salary ranges. Essential Duties and Responsibilities: 1. Reports to the Associate Dean for Research and Executive Programs. 2. Directs, supervises, and coordinates the administrative function of a complex office. 3. Supports academic programs' assessment data collection and reporting and ensures assessment projects are built in a timely fashion and are of high quality and accuracy. 4. Studies, analyzes, and recommends procedures and processes in order to improve continuity and simplify reporting. 5. Analyzes operating practices such as record keeping systems, office layout and performance standards to create new systems or revise established procedures. 6. Remains abreast of trends in administrative operations. 7. Coordinates collection of and participates in the preparation of operating reports using word processing, spreadsheet, and database software. 8. Develops, plans, and implements programs, office policies, and procedures relevant to unit mission and goals. 9. Procures supplies, furniture and office equipment. 10. Manages complex events calendar for unit; coordinates the logistics of unit functions and events; supports GPB staff travel. 11. Develops summary reports, analyzes for administrator, and makes recommendations regarding findings. 12. Interviews, trains and evaluates subordinate support staff. 13. All other duties as assigned. Minimum Qualifications: Education: High school diploma Experience (yrs.): 4-6 years Directly related to the duties and responsibilities specified. Excellent interpersonal, oral and written communication skills. Strong computer skills, including knowledge of word processing, spreadsheet, and database software packages. Preferred Qualifications: 1. Administrative Banner and Slate experience. 2. Skills in organizing resources and establishing priorities. Knowledge, Skills, and Abilities: * Excellent written and verbal communication skills. * Working knowledge of word processing, spreadsheet, and database software packages. Working Conditions and Physical Effort * Must be able to work behind a desk using computer and telephone for a large percentage of work time. * Requires limited lifting of files and records. * Frequent external imposed deadlines set and revised beyond ones' control; meeting of deadlines and coordination of unrelated activities are key to position. Instructions for Applying: All applicants must apply online at *********************** and attach a cover letter, current resume or curriculum vitae and the complete contact information for at least three professional references. Equal Employment Opportunity Statement: Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, **************. What do I do if I need an accommodation? In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: ************** or *******************. If you have any questions regarding this policy, contact the Department of Human Resources Management at ************** or *******************. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.

The Administrative Assistant will provide administrative support and coordinate the administrative function for the Global Center for Aquatic Health and Food Security (GCAHFS). Salary Grade: 11 Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department. Anticipated Appointment Date: September 2024. Essential Duties and Responsibilities: • Directs, supervises, and coordinates the administrative function of the office. • Manages complex calendar for senior personnel and the unit; coordinates the logistics of unit functions and events. • Coordinate and manage travel for unit personnel using University travel software and ensure adherence to University travel protocols. • Assist with event planning and hosting virtual and in-person events. • Gathers data for budget preparation and inventory reports, prepares or assists in the preparation of the annual budget, and procures supplies, furniture, and office equipment. • Studies, analyzes, and recommends procedures and processes in order to improve continuity and simplify reporting • Analyzes operating practices such as record keeping systems, office layout and performance standards to create new systems or revise established procedures; remain abreast of trends in administrative operations. • Coordinates collection of and participates in the preparation of operating reports using word processing, spreadsheet, and database software. • Develops summary reports, analyzes for administrator, and makes recommendations regarding findings. • May assist with maintaining unit website and/or social media. • All other duties as assigned. Minimum Qualifications: Education: High school diploma Experience (yrs.): Four (4) years Directly related to the duties and responsibilities specified. Substitution allowed: Indicated education is required; no substitutions allowed. When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience. Preferred Qualifications: • Bachelors' degree • Excellent interpersonal, verbal, and written communications skills • Excellent organizational skills; ability to prioritize competing demands, manage multiple projects, and meet deadlines with attention to detail • Experience working in a fast-paced environment • Strong initiative/self-motivation and reliable follow through; requires minimal supervision • Ability to work independently as well as in a team setting Knowledge, Skills, and Abilities: * Excellent written and verbal communication skills. * Working knowledge of word processing, spreadsheet, and database software packages. Working Conditions and Physical Effort • Ability to lift 50-100lbs • Extended periods of standing Instructions for Applying: Link to apply: *********************************** Applicants must apply online at ************************ Please include cover letter and resume along with names and addresses of at least three references. Screening Date: August 26, 2024, until filled. Restricted Clause: Position is contingent upon continued availability of funding. Equal Employment Opportunity Statement: MSU is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, religion, national origin, disability, age, sexual orientation, genetic information, pregnancy, gender identity, status as a U.S. veteran, and/or any other status protected by applicable law. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our student population. What do I do if I need an accommodation? In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: ************** or *******************. If you have any questions regarding this policy, contact the Department of Human Resources Management at ************** or *******************. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.

Provide administrative support in and coordinate the administrative function of a large and complex division, department or unit. Salary Grade: 11 Please see Staff Compensation Structure for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department. Department Profile: Dr. A. Randle & Marilyn W. White Pre-Medical Advising Office offers resources for students interested in pursuing a career in a health care profession. For more information on the Health Professions Resource Center, please visit ************************** Essential Duties and Responsibilities: 1. Directs, supervises, and coordinates the administrative function of a complex office. 2. Studies, analyzes, and recommends procedures and processes in order to improve continuity and simplify reporting. 3. Analyzes operating practices such as record keeping systems, office layout and performance standards to create new systems or revise established procedures; remain abreast of trends in administrative operations. 4. Coordinates collection of and participates in the preparation of operating reports using word processing, spreadsheet, and database software. 5. Develops, plans, and implements programs, office policies, and procedures relevant to unit mission and goals. 6. Gathers data for budget preparation and inventory reports, prepares or assists in the preparation of the annual budget, and procures all supplies, furniture, and office equipment. 7. Manages complex events calendar for unit; coordinates the logistics of unit functions and events. 8. Develops summary reports, analyzes for administrator, and makes recommendations regarding findings. 9. Interviews, trains, and evaluates subordinate support staff. 10. All other duties as assigned. Minimum Qualifications: Education: High school diploma Experience (yrs.): 4-6 years Directly related to the duties and responsibilities specified. Substitution allowed: Indicated education is required; no substitutions allowed. When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience. Preferred Qualifications: 1. Bachelor's degree in accounting or business. 2. Experience in fund accounting. Knowledge, Skills, and Abilities: * Excellent written and verbal communication skills. * Working knowledge of word processing, spreadsheet, and database software packages. Working Conditions and Physical Effort * Work is normally performed in a typical interior/office work environment. * No or very limited exposure to physical risk. * No or very limited physical effort required. * Vision requirements: Ability to see information in print and/or electronically. Instructions for Applying: Applicants must apply online at *********************** and attach a cover letter, current resume, and contact information for three professional references Equal Employment Opportunity Statement: Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, **************. What do I do if I need an accommodation? In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: ************** or *******************. If you have any questions regarding this policy, contact the Department of Human Resources Management at ************** or *******************. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.

Provide administrative support in and coordinate the administrative function of a large and complex division, department or unit. Salary Grade: 11 Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department. Department Profile: The Department of Poultry Science Department is one of six stand-alone poultry science departments in the country and is housed in a new state of the art building accompanied by a 12-acre research farm adjacent to the main campus. Facilities include a feed mill, hatchery, layer facility, numerous broiler research houses, a BSL-2 live bird research facility, and a processing plant. Also, two commercial houses are located on site. More information is available at the departmental website at ******************************* Anticipated Appointment Date: September 2025. Essential Duties and Responsibilities: 1. Performs a wide range of clerical and administrative tasks, including those of a confidential nature. 2. Manages the department and administrator's calendar; coordinates logistics for departmental events, meetings, and functions. 3. Serves as the department's human resources liaison and oversees payroll processing. 4. Processes departmental invoices and payments. 5. Answers incoming calls, directs them appropriately, takes messages, and provides general information to callers. 6. Evaluates and improves administrative practices such as recordkeeping systems, office workflows, and performance standards; stays current with trends in administrative operations. 7. Coordinates the collection and preparation of operating reports utilizing word processing, spreadsheet, and database software. 8. Develops, implements, and maintains office procedures and policies aligned with the Department's, College's, Unit's and University's mission and goals. 9. Creates, organizes, and maintains files, records, databases, and other documentation; manages data and performs standard analysis and reporting tasks. 10. Performs other duties as assigned. Minimum Qualifications: Education: High school diploma. Experience: Four (4) years directly related to the duties and responsibilities specified. Substitution allowed: Indicated education is required; no substitutions allowed. When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience. Preferred Qualifications: 1. Bachelor's degree in accounting or business. 2. Experience in fund accounting. Knowledge, Skills, and Abilities: * Excellent written and verbal communication skills. * Working knowledge of word processing, spreadsheet, and database software packages. Working Conditions and Physical Effort * Work is normally performed in a typical interior/office work environment. * No or very limited exposure to physical risk. * No or very limited physical effort required. * Vision requirements: Ability to see information in print and/or electronically. Instructions for Applying: Link to apply: *********************************** All applicants must apply online at *********************** and attach a cover letter, current resume and the complete contact information for at least three professional references. Screening Date: August 28, 2025, until filled. Equal Employment Opportunity Statement: Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, **************. What do I do if I need an accommodation? In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: ************** or *******************. If you have any questions regarding this policy, contact the Department of Human Resources Management at ************** or *******************. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.

Provide administrative support in and coordinate the administrative function of a large and complex division, department or unit. Salary Grade: 11 Please see Staff Compensation Structure for salary ranges. Department Profile: The Department of Electrical and Computer Engineering is one of eight academic departments in the Bagley College of Engineering. The Department offers ABET-accredited undergraduate programs in Electrical Engineering and Computer Engineering, which the latter Is jointly offered with the Department of Computer Science and Engineering. It also offers graduate studies leading to M.S. and Ph.D. degrees in Electrical and Computer Engineering. Programs are offered In Starkville, MS, on MS Gulf Coast and Online campuses. The Department is composed of 614 undergraduates, 131 graduate students (70% PhD seeking), 28 faculty members (Including 6 endowed professorships, 4 IEEE Fellows), and 7 staff members. Research expenditures total approximately $15 million annually. Faculty members have developed a strong research program spanning the areas of computer systems, microelectronics, communications, electromagnetics, signal processing, machine teaming, remote sensing, power, controls, and high voltage. The Department houses the largest university operated high voltage laboratory in North America. Additionally, faculty in the department are active in many University research centers (****************************** Essential Duties and Responsibilities: 1. With the Business Manager, assists with coordinating the administrative function of a complex office. 2. Assists the Business Manager in recommendations of procedures and processes to improve continuity and simplify reporting. 3. Coordinates collection of and participates in the preparation of operating reports using word processing, spreadsheet, and database software. 4. Gathers data for budget preparation and inventory reports, and assists in the preparation of the annual budget. 5. Develops summary reports, analyzes for administrator, and makes recommendations regarding findings. 6. Assists business manager with data and financial reports. Supports budget manager via the keeping of detailed financial records. 7. Process monetary payments via phone (credit card) or mail (check). 8. Oversee regular day-to-day usage of PROCARD. Procure all supplies as needed. 9. Assist in performing regular operational tasks such as procurement, payroll, and reconciliations. 10. All other duties as assigned. Minimum Qualifications: Education: High school diploma Experience (yrs.): 4-6 years Directly related to the duties and responsibilities specified. Substitution allowed: Indicated education is required; no substitutions allowed. When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience. Preferred Qualifications: 1. Bachelor's degree in accounting or business. 2. Experience in fund accounting. Knowledge, Skills, and Abilities: * Excellent written and verbal communication skills. * Working knowledge of word processing, spreadsheet, and database software packages. Working Conditions and Physical Effort * Work is normally performed in a typical interior/office work environment. * No or very limited exposure to physical risk. * No or very limited physical effort required. * Vision requirements: Ability to see information in print and/or electronically. Instructions for Applying: Interested candidates must apply at *********************** and attached a cover letter, resume, and list of three professional references. Equal Employment Opportunity Statement: Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, **************. What do I do if I need an accommodation? In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: ************** or *******************. If you have any questions regarding this policy, contact the Department of Human Resources Management at ************** or *******************. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.

Performs and/or oversees a variety of associated administrative, fiscal, staff support, and planning activities for an executive director, some of which require advanced or specialized knowledge and skills, such as budget administration and control, equipment, facilities, and inventory management, specialized recordkeeping and database management, and/or specified information-gathering projects and tasks. Coordinates and facilitates meetings, program functions, and/or special events, as appropriate. Trains and oversees lower graded staff and/or students. May coordinate specified administrative activities and reporting across multiple organizational units within a department. Salary Grade: 12 Please see Staff Compensation Structure for salary ranges. Essential Duties and Responsibilities: 1. Oversees and/or performs a range of diverse administrative activities for an organizational unit; serves as a central point of liaison with other departments and external constituencies in the resolution of a variety of day-to-day matters concerning the unit 2. Utilizes knowledge and understanding of underlying operational issues to create, compose, and edit technical and/or administrative correspondence and documentation 3. Assists in administrative problem solving, program/project planning, development, and execution of stated goals and objectives 4. Researches information, compiles statistics, and gathers and computes various data; prepares special and/or one-time reports, summaries, or replies to inquiries, selecting relevant data from a variety of sources 5. Monitors, reconciles, and assists with fiscal administration for the unit, including but not limited to budgets, funding, grants, contracts, payroll, employment, travel, and/or purchasing; may assist with fiscal planning, including participating in seeking alternate sources of funding 6. Provides and/or oversees support activities for the unit such as answering telephones, assisting and resolving problems and inquiries of visitors, review and control of incoming and outgoing correspondence, and follow-up on operational commitments 7. Schedules appointments and maintains calendars; schedules, coordinates and facilitates meetings, facilities usage, events, and/or travel arrangements, as required 8. Establishes, updates, and maintains unit's files, inventories, and records; implements and maintains data management systems, as required 9. Leads and guides the work of lower-level staff and supervises student employees as appropriate; may participate in hiring decisions and performance appraisal 10. Assist in event planning and coordination of materials for events 11. Manage inventory for donor recognition level gifts and oversee mailing processes 12. Assist Executive Director with donor recognition letters by providing spreadsheets, letter templates and confirmation of accurate information 13. Work with Data Services to update contact information for donors and confirm accuracy of data provided 14. Performs other duties as assigned Minimum Qualifications: Education: H.S. diploma or equivalent Information Technology, Business Administration, Statistics, Economics or closely related field Experience (yrs.): 5-7 years Substitution allowed: Any equivalent combination of related experience and/or education approved by the Department of Human Resources Management. Knowledge, Skills, and Abilities: - Excellent written and verbal communication skills - Working knowledge of word processing, spreadsheet, and database software packages Working Conditions and Physical Effort * Work is normally performed in a typical interior/office work environment. * No or very limited exposure to physical risk. * No or very limited physical effort required. At this time, MSU is unable to offer H-1B visa sponsorship for this role. This applies until further notice. Instructions for Applying: Submit an online application along with a resume and cover letter. Equal Employment Opportunity Statement: Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, **************. What do I do if I need an accommodation? In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: ************** or *******************. If you have any questions regarding this policy, contact the Department of Human Resources Management at ************** or *******************. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.

The Afterhours Clinical Admissions Assistant position is the "face" and first line of communication with Clients and Referring veterinarians both in-person and by telephone. The clinical admissions assistant coordinates patient referrals, schedules appointments, manages hospital communications, completes patient admissions and provides excellent client services to the over 10,000 patients seen by the Animal Health Center each year. The responsibilities also include monitoring the security of the building and facilitating resolution of any issues or emergency needs within the physical facility. Salary Grade: 11 Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department. Area of Specialization: AERC Essential Duties and Responsibilities: 1. Greets clients and coordinate patient intake upon arrival. Must be able to readily identify critical patients, notify appropriate personnel (doctors, staff, Year 3 and Year 4 DVM students, and/or Senior Technology students) immediately, and assist with the handling of the associated clients. Monitor waiting area and alert services when clients have been waiting for more than 15 minutes. 2. Professionally answers incoming telephone calls from referring veterinarians and be able to understand and use medical terminology in such a way as to determine if the referral request should be handled as an emergency or as a general referral case. Schedule an appointment based on the case specifics or message the appropriate personnel for further discussion and consult with referring veterinarian. Assists referring veterinarians in scheduling client appointments to ensure a seamless delivery of excellent customer service from point of admission to discharge. 3. Answers all calls for the College in a timely fashion using proper phone etiquette and speaking in a professional manner. Handle 30-50 phone calls as the Emergency Operator each night, make the determination if the client/patient needs require emergency care or involves a more routine issue whereby a message is taken and routed to the appropriate service/person on the next business day. Route these calls or messages to one of the numerous individual voicemail box or clinical services as deemed appropriate. 4. Communicates with a superior level of customer service to maintain patient demographic information by obtaining, recording, and updating personal and financial information. Input into the electronic medical record client contact information to include full name, address, phone number, and email address along with ensuring referring veterinarian information is up-to-date. 5. Provides support and comfort to clients through a vast array of emotional situations. Examples include desperation, anger, guilt, grief, etc. 6. Notifies clients when their animal's cremains are ready and compassionately release the ashes to the grieving owner when they present for pick up. 7. Possess a basic knowledge of veterinary terminology and develop a fundamental knowledge of animal care and husbandry for household pets and livestock. 8. Collects payments (cash, check, credit card), issue receipts, and secure deposits. Verify calculations to determine taxes, discounts, and additional charges are correct. Processes credit applications through outside financial institution (CareCredit) to verify financial eligibility status for admission to hospital. 9. Monitors the security of the building through cameras and door alarms. 10. Coordinates resolution of the CVM physical facility by contacting appropriate personnel 11. Performs related duties as assigned. Minimum Qualifications: High School Diploma plus 4 years' experience directly related to the duties and responsibilities specified. Preferred Qualifications: Previous work in a Veterinary Medical environment. Knowledge, Skills, and Abilities: * Excellent oral communication skills in person and on the telephone. * Ability to multi-task. * Ability to remain calm under pressure. Working Conditions and Physical Effort * Work is normally performed in a typical interior/office work environment. * No or very limited exposure to physical risk. * No or very limited physical effort required. Instructions for Applying: Link to apply: *********************************** Applicants must apply online at ************************ Please include a cover letter and resume along with names and addresses of at least three references. Equal Employment Opportunity Statement: Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, **************. What do I do if I need an accommodation? In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: ************** or *******************. If you have any questions regarding this policy, contact the Department of Human Resources Management at ************** or *******************. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.

Provide administrative support in and coordinate the administrative function of a large and complex division, department or unit. Salary Grade: 11 Please see Staff Compensation Structure for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department. Department Profile: Dr. A. Randle & Marilyn W. White Pre-Medical Advising Office offers resources for students interested in pursuing a career in a health care profession. For more information on the Health Professions Resource Center, please visit ************************** Essential Duties and Responsibilities: 1. Directs, supervises, and coordinates the administrative function of a complex office. 2. Studies, analyzes, and recommends procedures and processes in order to improve continuity and simplify reporting. 3. Analyzes operating practices such as record keeping systems, office layout and performance standards to create new systems or revise established procedures; remain abreast of trends in administrative operations. 4. Coordinates collection of and participates in the preparation of operating reports using word processing, spreadsheet, and database software. 5. Develops, plans, and implements programs, office policies, and procedures relevant to unit mission and goals. 6. Gathers data for budget preparation and inventory reports, prepares or assists in the preparation of the annual budget, and procures all supplies, furniture, and office equipment. 7. Manages complex events calendar for unit; coordinates the logistics of unit functions and events. 8. Develops summary reports, analyzes for administrator, and makes recommendations regarding findings. 9. Interviews, trains, and evaluates subordinate support staff. 10. All other duties as assigned. Minimum Qualifications: Education: High school diploma Experience (yrs.): 4-6 years Directly related to the duties and responsibilities specified. Substitution allowed: Indicated education is required; no substitutions allowed. When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience. Preferred Qualifications: 1. Bachelor's degree in accounting or business. 2. Experience in fund accounting. Knowledge, Skills, and Abilities: * Excellent written and verbal communication skills. * Working knowledge of word processing, spreadsheet, and database software packages. Working Conditions and Physical Effort * Work is normally performed in a typical interior/office work environment. * No or very limited exposure to physical risk. * No or very limited physical effort required. * Vision requirements: Ability to see information in print and/or electronically. Instructions for Applying: Applicants must apply online at *********************** and attach a cover letter, current resume, and contact information for three professional references Equal Employment Opportunity Statement: Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, **************. What do I do if I need an accommodation? In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: ************** or *******************. If you have any questions regarding this policy, contact the Department of Human Resources Management at ************** or *******************. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.

Provide administrative support in and coordinate the administrative function of a large and complex division, department or unit. Salary Grade: 11 Please see Staff Compensation Structure for salary ranges. Department Profile: The Department of Electrical and Computer Engineering is one of eight academic departments in the Bagley College of Engineering. The Department offers ABET-accredited undergraduate programs in Electrical Engineering and Computer Engineering, which the latter Is jointly offered with the Department of Computer Science and Engineering. It also offers graduate studies leading to M.S. and Ph.D. degrees in Electrical and Computer Engineering. Programs are offered In Starkville, MS, on MS Gulf Coast and Online campuses. The Department is composed of 614 undergraduates, 131 graduate students (70% PhD seeking), 28 faculty members (Including 6 endowed professorships, 4 IEEE Fellows), and 7 staff members. Research expenditures total approximately $15 million annually. Faculty members have developed a strong research program spanning the areas of computer systems, microelectronics, communications, electromagnetics, signal processing, machine teaming, remote sensing, power, controls, and high voltage. The Department houses the largest university operated high voltage laboratory in North America. Additionally, faculty in the department are active in many University research centers (****************************** Essential Duties and Responsibilities: 1. With the Business Manager, assists with coordinating the administrative function of a complex office. 2. Assists the Business Manager in recommendations of procedures and processes to improve continuity and simplify reporting. 3. Coordinates collection of and participates in the preparation of operating reports using word processing, spreadsheet, and database software. 4. Gathers data for budget preparation and inventory reports, and assists in the preparation of the annual budget. 5. Develops summary reports, analyzes for administrator, and makes recommendations regarding findings. 6. Assists business manager with data and financial reports. Supports budget manager via the keeping of detailed financial records. 7. Process monetary payments via phone (credit card) or mail (check). 8. Oversee regular day-to-day usage of PROCARD. Procure all supplies as needed. 9. Assist in performing regular operational tasks such as procurement, payroll, and reconciliations. 10. All other duties as assigned. Minimum Qualifications: Education: High school diploma Experience (yrs.): 4-6 years Directly related to the duties and responsibilities specified. Substitution allowed: Indicated education is required; no substitutions allowed. When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience. Preferred Qualifications: 1. Bachelor's degree in accounting or business. 2. Experience in fund accounting. Knowledge, Skills, and Abilities: * Excellent written and verbal communication skills. * Working knowledge of word processing, spreadsheet, and database software packages. Working Conditions and Physical Effort * Work is normally performed in a typical interior/office work environment. * No or very limited exposure to physical risk. * No or very limited physical effort required. * Vision requirements: Ability to see information in print and/or electronically. Instructions for Applying: Interested candidates must apply at *********************** and attached a cover letter, resume, and list of three professional references. Equal Employment Opportunity Statement: Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, **************. What do I do if I need an accommodation? In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: ************** or *******************. If you have any questions regarding this policy, contact the Department of Human Resources Management at ************** or *******************. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.