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Marketing & Operations Assistant to VP (Construction/Roofing)
Indianapolis Roofing LLC
Administrative assistant job in Carmel, IN
Job title: Marketing & Operations Assistant to VP Company: Indianapolis Roofing LLC Employment type: Full-time ⸻ Indianapolis Roofing LLC is a family-owned roofing and construction firm headquartered in Carmel, Indiana, serving clients throughout Carmel, Indianapolis, and the surrounding region. We specialize in residential and commercial roofing, state and federal contracts, roof repairs, insurance restoration, gutters, siding, and a full range of exterior services. ⸻ The Role This is a hybrid-function role (marketing + operations + executive assistant), and it is 100% on-site in Carmel, IN: • ~50% Marketing & Growth (digital + local) • ~25-35% Operations & Company Support • ~15-25% Executive & Personal Assistant support to the VP This position is designed for a marketing professional who wants to grow into executive-level operations and leadership. There are clear vertical growth paths and long-term earning potential that can exceed $200,000/year as you take on more responsibility, drive results, and move into higher-level management roles. It's ideal for someone with a degree or equivalent experience in Marketing, Communications, Business, or similar who wants to grow into Marketing Management or even Company Operations/General Management over the next few years. You'll be hands-on with day-to-day execution while helping us build the systems and foundations for growth. If you're excited about this role but don't meet every single requirement, we still encourage you to apply. We know great candidates come from a variety of backgrounds and experiences. ⸻ What You'll Do Marketing & Growth (≈ 50%) • Plan, build, and schedule email marketing campaigns to past clients, leads, and referral partners • Help create simple automations and follow-up sequences • Optimize and maintain our Google Business Profile • Post daily content across: • Facebook • Instagram • TikTok • Pinterest • X/Twitter • Threads • Publish YouTube Shorts and long-form content on a regular cadence • Do basic video editing for job-site clips, testimonials, and educational content • Use bulk posting / scheduling tools to repurpose content across platforms • Leverage AI tools (e.g., ChatGPT and similar platforms) to: • Draft and refine posts, emails, and landing page copy • Generate campaign ideas and content outlines • Help create SOP drafts, checklists, and internal documents faster • Help drive affiliate & partnership marketing: • Find places to get us posted, mentioned, or featured (local blogs, podcasts, digital magazines, neighborhood groups, trade partners, etc.) • Benefit from financial incentives tied to qualified referrals and successful partnerships generated through your outreach • Help manage and optimize paid ads (Google, social platforms) • Coordinate and/or implement website updates and changes, including: • Service pages • Landing pages • Blogs • Portfolio photos • Lead forms • Collaborate with any external web/SEO partners • Actively request, collect, and showcase testimonials, including: • Written reviews • Video testimonials • Before/after stories • Track and report key marketing metrics (lead volume, close rates, campaign performance) ⸻ Operations & Company Support (≈ 25-35%) • Help keep jobs, leads, and tasks organized for the VP and the team • Update CRM and project tracking tools • Maintain status boards for leads, inspections, estimates, and active jobs • Coordinate communication with: • Internal team members • Subcontractors/crews • Vendors and suppliers (as needed) • Assist in building and documenting SOPs (checklists and repeatable processes for sales, marketing, and operations) • Help monitor key business metrics: • Weekly/monthly sales • Job progress and timelines • Collections and customer feedback • Support hiring and HR: • Posting job listings • Screening applicants • Scheduling interviews and helping with onboarding checklists ⸻ Executive & Personal Assistant Support to VP (≈ 15-25%) • Work closely with the VP to: • Prioritize daily and weekly tasks • Maintain and protect the calendar (meetings, calls, focus blocks) • Prepare short summaries and action lists after key meetings • Act as a direct support and right hand to the VP in day-to-day decision-making and follow-through • Occasionally assist with personal/logistical tasks that support the VP's productivity (organizing documents, filing, light travel coordination) ⸻ About You Education & Experience • Bachelor's degree (or equivalent experience) in Marketing, Communications, Business, or related field preferred • 1-3+ years of experience in: • Marketing coordination, digital marketing, or content/social media • Operations, admin, or assistant work is a plus • Experience in roofing, construction, trades, or home services is a bonus, not a requirement Skills & Competencies • Comfortable with: • Social platforms: Facebook, Instagram, TikTok, Pinterest, X/Twitter, Threads, YouTube, Google Business Profile • Basic video editing and simple graphic tools (or eager to learn) • Email marketing platforms and basic list management • Proficient using AI tools (e.g., ChatGPT or similar) for professional work, including: • Drafting and refining social posts, emails, and website copy • Researching topics and summarizing information • Creating outlines, checklists, and SOP drafts to speed up execution • Strong writing skills for posts, emails, and simple landing pages • Highly organized and detail-oriented; able to manage multiple moving pieces • Tech-comfortable: • Google Workspace / Microsoft Office • CRM/project management tools (training provided) Personal Qualities • Ambitious and excited to grow into leadership in marketing and/or operations • Professional, mature, and comfortable working closely with ownership • Creative, proactive, and solutions-focused • High integrity, reliable, and consistent • Enjoys a fast-moving, entrepreneurial environment where you help build the system, not just follow it ⸻ Growth & Compensation • Clear path to: • Marketing Manager (owning strategy, budget, and future team), or • Operations / General Manager (helping run the company day-to-day) • Direct exposure to: • Strategic decisions • System building • Leadership and business scaling • Compensation: Competitive base salary (DOE) with performance-based bonus potential (including referral/partnership incentives and long-term earning potential that can exceed $200,000/year in senior roles) • Schedule: Full-time, standard business hours (100% on site) • Location: On-site role based in Carmel, IN, serving Carmel, Indianapolis, and surrounding areas ⸻ How to Apply Please apply via LinkedIn with: • Your resume • A short note or cover letter answering: • Why does this hybrid marketing + operations + assistant role appeal to you? • How do you see yourself growing with Indianapolis Roofing LLC over the next 3-5 years? • (Optional) Links or examples of: • Social accounts you've managed • Email campaigns, content, or portfolio pieces
$200k yearly 1d ago
Administrative Assistant
Calculated Hire
Administrative assistant job in Lafayette, IN
Contract Details Schedule: Monday-Friday, 8:00 AM-5:00 PM (on-site) Hours: 40 hours per week Reason for Need: Coverage for an employee on leave Pay Details Pay Rate (PR): $20/hr. Client : This is a short-term fully onsite assignment, to cover a current FTE who is on a leave of absence. Looking for a Graduate Coordinator for a 4-month assignment to work closely with the Graduate Program and the Associate Department Head of Physics and Astronomy. This person will be in the office and communicate via phone and email and be available onsite for Grad Students to be able to walk in to ask questions. Job Description: • Provide administrative support for the department Graduate program and the Associate Department Head of Physics and Astronomy involved in the graduate program. • Coordinate the day-to-day operations of the Department of Physics and Astronomy Graduate program including working with students, faculty, applicants, the application, admissions, registration processes, as well as oversee current student progress. • Serve as liaison to the Graduate and Admissions Committees, as well as the Graduate School. • Organize various graduate student-related events. • Maintain all graduate records including records including student e-mail list, database, registration documents and website. Responsibilities and Duties: • 30-40%: Provide administrative support for the Graduate program including conducting research & preparing reports regarding potential and current graduate students. Respond to information requests from internal/external contacts and manage correspondence. • 10-20%: Support Associate Head for Graduate Education • 5-15%: Compose routine correspondence and draft non-routine correspondence. • 15-25%: Develop, implement and maintain/improve processes related to supporting the Graduate program operations. • 5-15%: Coordinate graduate student events, including room reservations, setups, resource needs, and catering. • 5-10%: Update and maintain graduate program mailing lists, databases and websites. Qualifications and skills: • High School Diploma/GED. • Minimum of 3 years of experience in an administrative support role. • Excellent verbal and written communication skills. • Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality. • Strong organizational and time management skills and attention to detail. • Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc. • Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs. • Ability to interpret policies and procedures to proactively resolve issues or improve processes. • Ability to identify problems and implement or recommend solutions. • Drafting, proofreading, and editing skills. •Prior experience working with the Slate Program
$20 hourly 3d ago
Mailroom & Facilities Assistant
Corestaff Services 4.0
Administrative assistant job in Indianapolis, IN
Schedule: Monday - Friday 8:00am - 5:00pm We are looking for a dependable and professional Administrative & Facilities Assistant to join our team. This role will have responsibilities in the mail center and serve as a backup as needed for the main receptionist. The Office Administrator plays a key role in ensuring timely and accurate distribution of mail and small parcels. This position requires a friendly, service-oriented approach and the ability to maintain a professional and organized front office. Mailroom Responsibilities: Processes and manages outgoing shipments using UPS for domestic and DHL for international shipments. LTL shipments. Prepares volume mailings such as invoices or newsletters. Frequently prepares packages for shipment under tight deadlines. Tracks shipped packages of high importance and ensured prompt delivery. Help employees by offering mail delivery instructions and packaging materials. Will collaborate with employees and vendors to distribute charges to the proper budget. Responsible for maintaining an adequate supply of shipping materials such as packing boxes, copier paper, and stationery. Receive incoming small parcels and LTL shipments, sort and prepare packages for delivery. Maintain SAP Strategic Partner address adds and changes. Administer the company's personal postage policy. Will assist the facilities team with rooms set up and flips when needed. On a need basis sit at the front desk and greet customers and callers. Deliver incoming small packages to the departments. Order office suppliers for the department all other needs for the department. Backup mail picked up from the post office. Room set-ups and furniture move assistance. Heavy dock items lifting, max 50 lbs. Qualifications High school diploma/GED. 1 year mailroom experience. Possess excellent organization and customer service skills. Candidates should have the ability to accurately sort and deliver large volumes of mail, with the ability to lift parcel packages up to 50-pounds daily. Proficient with Outlook, Word, Excel, SAP experience a plus. Effective communication skills and the ability to effectively communicate with all levels of the organization. The successful incumbent must have a pleasant and courteous demeanor and be able to stay organized while managing multiple tasks. Previous experience working on computer systems with ability and desire to learn new systems required.
$25k-33k yearly est. 5d ago
Field Administrative Assistant
Clayco 4.4
Administrative assistant job in Indianapolis, IN
About Us Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $7.6 billion in revenue for 2024, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects. The Role We Want You For The Field Administrative Assistant takes the lead in providing comprehensive support to Clayco Project Managers, Project Engineers, Superintendents, Mission Control and Technical Services, as assigned. Prepare daily and monthly reports, checks outboxes and distributes mail. Assist Clayco in document management by entering and processing of subcontracts, purchase orders, letters of intent, change orders, safety audits, submittals, bid packages, entering punch-list items and updating the information thru the completion of the job and other paper work processing. Follow up with subcontractors and suppliers if executed documents are missing. Arrange meetings, travel, and ordering food if required, In addition; greet and direct visitors, workers, deliveries, and overall assistance to the entire project team and activities taking place on job site with whatever is needed to accomplish the company's objectives. Acts on own initiative, with a minimal amount of supervision, and yet is a team player. This person is assigned to project teams and will need to be organized, focused and a quick learner. The Specifics of the Role: Prepares correspondence (typing). Readily assists with whatever is needed to accomplish the company's objectives. This includes typing, filing, copying, binding, scanning, and whatever else is necessary. This will also include document retrieval for auditing and litigation as needed. Retrieves, scans, transmits and electronically (or physically) distributes executed subcontracts, change orders and other documents associated with projects. This is an extremely important responsibility. May type contracts, change orders, letters of intent, meeting minutes, etc., and distribute as required. May also help obtain, assemble and assist with project closeout. May assist in entering punch list items and updating the information thru the completion of the job. Routinely will run reports and dunning letters on projects as required. Enter Daily Reports for Clayco and Subcontractors each day and follow up with Subcontractors on missing paperwork. Update rack drawing with the most current issues on a timely basis. This may be daily. Requirements: Interested in learning the business - evolving into someone who will look for solutions to issues and not just pass along messages. A diligent, mature, responsible individual - who is a self-starter, is detail-oriented and attentive to the needs of others. Able to handle deadlines in pressure situations, with a sense of urgency about the work being performed. Organized with the ability to set priorities and take direction. A Team Player, ready to assist in any role, who is positive, with a winning attitude, and one who enjoys a challenge. Embraces change and recognizes the benefits with a positive outlook. Is attentive to detail and accuracy, is committed to excellence, looks for improvements continuously, monitors quality levels, finds root cause of quality problems, owns/acts on quality problems. Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills Why Clayco? 2025 Best Places to Work - St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal. 2025 ENR Midwest - Midwest Contractor (#1). 2025 ENR Top 100 Design-Build Firms - Design-Build Contractor (Top 5). 2025 ENR Top 100 Green Contractors - Green Contractor (Top 3). 2025 ENR Top 25 Data Center Builders - Data Center Contractor (Top 3). Benefits Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more! Compensation The hourly pay for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.
$30k-39k yearly est. 3d ago
Front Office Associate
Nmble Medical
Administrative assistant job in Anderson, IN
Nmble Medical has partnered with a leading pediatric dental practice dedicated to providing exceptional oral healthcare in a fun, caring, and comfortable environment for children. We believe in creating a positive experience for every family that walks through our doors, and our team is the key to making that happen. We are seeking a dynamic and experienced Front Office Manager to join our team and help us maintain our high standards of patient care and operational excellence. Key Responsibilities Assist in managing, training, and mentoring front office staff, including receptionists and scheduling coordinators. Foster a positive and collaborative team environment. Serve as a point of contact for patient inquiries, concerns, and feedback. Ensure a warm, welcoming, and professional atmosphere for all patients and their families. Oversee the patient scheduling system to optimize schedules. Manage and troubleshoot scheduling conflicts, cancellations, and no-shows. Assist with verifying patient insurance coverage, processing claims, and managing patient accounts. Handle financial arrangements and ensure accurate billing procedures. Maintain and organize patient records in compliance with HIPAA regulations. Identify opportunities to improve front office workflows and efficiency. Develop and implement protocols to enhance the patient experience and operational effectiveness. Generate and analyze reports on key performance indicators. Qualifications Minimum of 3-5 years of experience in a dental or medical office setting. Strong knowledge of dental practice management software (e.g., Dentrix, Open Dental, Eaglesoft). Familiarity with dental insurance plans, billing codes (CDT), and claims processing. Excellent communication, interpersonal, and problem-solving skills. Proven ability to lead and motivate a team. Proficient with Microsoft Office Suite (Word, Excel, Outlook). A friendly, patient, and professional demeanor, especially when interacting with children and parents. The Front Office Manager will work closely with the Practice Manager to oversee the day-to-day administrative and front office operations of the practice. This role is crucial in ensuring a seamless patient experience from scheduling to check out. The ideal candidate will be a highly organized, detail-oriented leader with excellent communication skills and a passion for working with children and their families.
$25k-33k yearly est. 3d ago
Mobile Office Associate
Forrest Solutions 4.2
Administrative assistant job in Indianapolis, IN
We are seeking a highly organized, adaptable, and service-oriented Mobile Associate to support multiple client sites. In this role, you will travel between locations to provide coverage in mail, copy/print, office services, hospitality, conference room, and front desk operations. Your flexibility, professionalism, and customer service excellence will ensure seamless daily operations wherever you are assigned. Shift: Varies, to cover absences. 8hr shifts to vary between 7am - 6pm Responsibilities Provide coverage for office services including mail distribution, shipping/receiving, supply management, and copy/print production. Support hospitality operations such as meeting room setups, catering coordination, and maintaining conference rooms to company standards. Deliver front desk and reception services, including greeting guests, managing access, and handling inquiries with professionalism. Quickly adapt to new environments and workflows, ensuring smooth integration into each team. Maintain strong communication with the Workforce Management team regarding schedule, travel, and site updates. Demonstrate proactive problem-solving and attention to detail in all assigned tasks. Represent the company with a polished, client-first approach at every site. Qualifications High school diploma or equivalent; college degree preferred. Minimum 1 year of experience in office services, hospitality, mailroom, or administrative support. Proficiency in Microsoft Office (Word, Excel, Outlook) and ability to learn new systems quickly. Excellent communication, interpersonal, and multitasking skills. Reliable transportation and valid driver's license required. Ability to lift up to 50 lbs and perform physical tasks as needed. Professional appearance, strong work ethic, and commitment to exceptional service. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, origin, disability, or military status. The compensation outlined reflects expectations for candidates who fully meet the role's qualifications in terms of education and experience. While the position is open to both internal and external applicants, if a current Forrest Solutions employee is selected and does not meet all criteria, the title, structure, and compensation may be adjusted accordingly based on internal guidelines.
$24k-29k yearly est. 2d ago
Data Collection Admin Staff
Apidel Technologies 4.1
Administrative assistant job in Indianapolis, IN
Job Description The data collection staff will assist the Department in its statutory responsibilities related to sex and violent offender registration. Incumbent reports to the Sex and Violent Offender Registration and Victim Services Division of the Department of Correction. Essential Functions: Research and collect court documents Analyze and interpret the documents collected Communicate with local and state law enforcement agencies Enter data into a designated web portal and data systems Perform related duties as assigned by Division Staff Job Requirements: Broad experience with data collection and data entry. Broad knowledge of the Criminal Code. Thorough knowledge of the Department of Correction, as well as all levels of the Criminal Justice System. Experience and comfortability with court documents and legal jargon Excellent written, verbal, and interpersonal communication skills. Strong organizational and time management skills. Ability to read and process data including information on crimes that is detailed, thorough, and contains sensitive material Ability to establish cooperative working relationships with department staff and external agency staff. Difficulty of Work: Incumbent must be able to handle multiple, complex tasks and make good decisions based on his or her knowledge and understanding of each specific question and assignment. Incumbent must use multiple methods in accomplishing an end result or outcome of a particular task and must be timely and accurate in completion of all tasks. Incumbents work must be accurate. Consequences of inaccurate data include a negative public perception of the Department and potential public safety risks to the communities. Incumbent works independently with work being reviewed on a periodic basis for accuracy, compliance with policy, and overall Department goals. Personal Work Relationships: Incumbent must maintain working relationships with all Department personnel to discuss projects related to their needs. Minimum Qualifications: Bachelors Degree required Masters Degree preferred Equivalent work experience may also be considered
$29k-46k yearly est. 27d ago
Radiologist Is Needed for Locums Assistance in Indiana
Weatherby Healthcare
Administrative assistant job in Lafayette, IN
Get in touch with a Weatherby consultant today to learn more about this and other opportunities available now. 7 on/7 off schedule -- 8am - 5pm daily Diagnostic radiology studies and emergency department reads required Hospital-based position Board certified or board eligible candidates accepted Long-term coverage opportunity through late 2026 Paid malpractice insurance; pre-paid travel and housing expenses Assignment details and time entry in online portal Competitive compensation 24-hour access to your Weatherby Healthcare consultant Charter member of NALTO " Since 1995, Weatherby Healthcare has established itself as an expert in locum tenens staffing for physicians, physician assistants, and nurse practitioners. The company employs nearly 600 employees committed to filling locum tenens assignments in large-scale healthcare networks, hospitals, and clinics nationwide. Learn more at ******************************
$31k-84k yearly est. 18d ago
Secretary/Treasurer
Indiana Public Schools 3.6
Administrative assistant job in Logansport, IN
* Successful candidate will assist in coordinating office activities and communications about school activities * Oversees all financial transactions for school * Oversees payroll and attendance for certified and classified staff * Receives and screens phone calls * Welcomes visitors * Assists teachers and all staff as needed * Assists the Principal and Assistant Principal as needed Job Requirements * High School Diploma * Computer skills, Excel, Google, Word, Email * Excellent communication skills * Dependable and flexible * Excellent grammar skills * Great attendance * Patient * Well organized * Ability to learn new skills as needed Job Qualifications * Team player * Must be able to work in a fast-paced school environment * Bi-lingual preferred * Must complete and pass an expanded criminal history background check * Must complete and clear drug screen Benefits available include health insurance (three plans to choose from and LCSC Wellness Clinic), Indiana Public Retirement System participation, term life insurance, voluntary annuity participation, and paid personal and sick leave days. Dental/Vision plans along with other voluntary insurance plans available.
$20k-27k yearly est. 12d ago
Administrative Assistant I // Indianapolis IN 46204
Mindlance 4.6
Administrative assistant job in Indianapolis, IN
Business Administrative Assistant I Division Healthcare Pharma Contract 6 Months Qualifications DESCRIPTION Responsible for providing administrative support to an individual or department. MAJOR JOB DUTIES AND RESPONSIBILITIES · Primary duties may include, but are not limited to: Maintains general files, orders supplies, screens phone calls and coordinates meetings. · Compiles and distributes meeting minutes. · Coordinates travel plans and submits expense reports. · Compiles, collates, and assembles meeting/presentation materials. · Utilizes various software packages to produce professional quality reports, letters, presentations and other documents. · Performs various technical support duties such as information gathering, reporting, tracking and researching. · Organizes chart up-dates. Receives and responds to routine correspondence following established procedures. EDUCATION/EXPERIENCE · Requires a HS diploma, 2 years administrative experience, or any combination of education and experience, which would provide an equivalent background. Proficiency with personal computer and appropriate software required. Minimum typing skills of 45 wpm and good proof reading skills required. Additional Information Thanks & Regards, Ranadheer Murari | Team Recruitment | Mindlance, Inc. | W : ************ *************************
$28k-35k yearly est. Easy Apply 20h ago
Business Office - Student Clerical
Purdue University 4.1
Administrative assistant job in West Lafayette, IN
Education 0 Experience 0 FLSA Status Non-Exempt Apply now
$18k-25k yearly est. 60d+ ago
Home Health Secretary
Francisan Health
Administrative assistant job in Lafayette, IN
Franciscan Health Lafayette Central 1501 Hartford St Lafayette, Indiana 47904 The Secretary I provides secretarial and general office support to the department and Franciscan Health. This position performs routine clerical and administrative functions, such as drafting correspondence, scheduling appointments, organizing, and maintaining paper and electronic files, or providing information to callers. WHO WE ARE With 12 ministries and access points across Indiana and Illinois, Franciscan Health is one of the largest Catholic health care systems in the Midwest. Franciscan Health takes pride in hiring coworkers that provide compassionate, comprehensive care for our patients and the communities we serve WHAT YOU CAN EXPECT * Answers multi-line telephones answering the caller's questions or directing the caller to the appropriate party; utilizes proper telephone etiquette and responds within the defined service standards. * Files documents in accordance with established filing systems in a timely manner. * Maintains schedule for meeting rooms as directed. Arranges for equipment and/or food service requests as directed. Maintains adequate supplies in the meeting room. * Makes arrangements and schedules meetings, conference, conference calls, and appointments. Sends notices, agendas and other prepared materials to appropriate persons.Receives and documents all RSVPs. * Monitors the status and progress of special events; keeps appropriate personnel apprised of the status of such events. * Prepares and modifies documents including correspondence, reports, drafts, memos and emails. * Prepares various forms in preparation for signature, such as check requisitions, purchase orders, food service requests, supply requests, subscriptions, and petty cash vouchers. * Respects the sensitive nature of correspondence and consistently maintains confidentiality. * Tracks specific information or trends related to various areas, as required, such as physician time logs and medical director fees. QUALIFICATIONS * High School Diploma/GED- Required * 1 year of Secretarial Experience- Required * 1 year of Healthcare Experience- Preferred TRAVEL IS REQUIRED: Up to 20% EQUAL OPPORTUNITY EMPLOYER It is the policy of Franciscan Alliance to provide equal employment to its employees and qualified applicants for employment as otherwise required by an applicable local, state or Federal law. Franciscan Alliance reserves a Right of Conscience objection in the event local, state or Federal ordinances that violate its values and the free exercise of its religious rights. Franciscan Alliance is committed to equal employment opportunity. Franciscan provides eligible employees with comprehensive benefit offerings. Find an overview on the benefit section of our career site, jobs.franciscanhealth.org.
$20k-30k yearly est. 51d ago
School Programs Intern: Administration & Outreach - Spring 2026
Museum Core 4.3
Administrative assistant job in Indianapolis, IN
The School Programs Intern: Administration & Outreach will have a wide range of experiences in museum education for PK-8 school audiences, including supporting field trips, in-person and virtual school programs, and museum-wide school events. The intern will also assist with teacher-focused events and outreach opportunities. In addition, they will co-design a project with their mentor that aligns with departmental goals and reflects their own skills and interests, gaining valuable experience in resource development, communication, and program support. The Children's Museum is fiercely devoted to our Diversity, Equity, Accessibility, and Inclusion (DEAI) efforts. Together, we are building and sustaining an inclusive culture that encourages, supports, and celebrates differences. SCHEDULE: Candidate must be available on weekday mornings 2-3 days per week. School events typically occur between 10:00 a.m. and noon; classroom-style programs generally run between 9:30 a.m. and 2:30 p.m. DUTIES AND RESPONSIBILITIES: Assist School Programs staff with field trip group arrivals, programs, and events, including preparation of materials and facilitation. Facilitate activities for school-age students during museum-wide school events. Coordinate communications and logistics with teachers for special spring school events, such as theater performances or outdoor sports programs. Assist with museum events for teachers and outreach events for schools, as schedule permits. Co-design a project with mentor based on the intern's areas of interest and skills (examples may include developing resources for field trip chaperones, literacy connections, or tools to support English Learners in museums). REQUIREMENTS: Sophomore, Junior, or Senior status preferred (2+ years of college coursework). Experience working with children and youth in formal or informal environments preferred. Preferred majors: Education or related fields (Early Childhood Education, Elementary Education, Secondary Education, Special Education, World Language Education, Visual Arts Education, Bilingual/Bicultural Education, Out-of-School Learning, Museum Education, Adult Education). Proficiency in Spanish is highly preferred. Strong written and verbal communication skills, including email and phone. Commitment to providing excellent customer service. Ability to conduct independent research. Ability to work independently and as part of a team. ADA REQUIREMENTS: Ability to present and communicate information clearly in person and virtually. Ability to move throughout museum spaces to assist with programs and events. Ability to prepare and transport program materials. Ability to sit, stand, and work on a computer for extended periods.
$29k-36k yearly est. 60d+ ago
245 Secretary/ Treasurer
Pike Township District 3.9
Administrative assistant job in Indianapolis, IN
Secretarial/Clerical Positions/Secretary Attachment(s): * Job Description-245 Secretary-Treasurer.pdf
$19k-28k yearly est. 25d ago
Editorial Assistant
Podcast Management Inc.
Administrative assistant job in Indianapolis, IN
Job Description Editorial Assistant This is a full-time, in-person position located in Indianapolis, Indiana. About Us Audiochuck is a fast-growing, dynamic company that is driven by our mission to tell the right stories, in the right ways, for the right reasons. Our team is made up of immensely passionate people who love what we do and don't stop until we're proud. Excellence is required at Audiochuck - we have a responsibility (and privilege) to honor the voices of those whose stories we tell. We approach our content with empathy, compassion, and a genuine desire to make a difference. Advocacy is an essential part of the Audiochuck culture as we strive to positively impact victims and their families through use of our time, money, and resources. Committed to developing our people and fostering a long-term team of talented media professionals, we are seeking motivated top talent to join our amazing team. If you're exceptional at what you do, possess an innate desire to work hard alongside a team in creating something meaningful, and thrive in a fast-paced environment, then Audiochuck may be a good fit for you. About our Editorial Assistant: We are looking for a sharp, detail-oriented Editorial Assistant to support the editorial team in the production of compelling, fact-checked, and polished podcast scripts. This role will work closely with senior editors, writers, and producers to ensure content meets our high editorial standards and mission-driven tone. If you are highly organized, curious, and passionate about storytelling, especially in true crime, this could be a great opportunity for you. What You'll Do: Provide editorial support by formatting, proofreading, fact-checking, and organizing written materials Assist editors, reporters and writers in meeting deadlines and preparing content for internal reviews Conduct background research and records requests, and assist in gathering information for upcoming episodes or projects Support content development by transcribing and formatting interviews, digitizing records, and helping track key themes and details Communicate effectively across departments including editorial, production, and legal Perform administrative tasks to support the smooth function of the editorial team What you will bring to the table: Bachelor's degree in Journalism, English, Communications, or a related field (or equivalent experience) Strong attention to detail, grammar, and editorial precision Excellent organizational skills and the ability to manage multiple projects on tight deadlines Proficiency in Google Workspace Familiarity with AP Style Familiarity with true crime, narrative storytelling, and podcasting is a plus Ability to work both independently and collaboratively in a fast-paced, creative environment Driver's license is required What audiochuck will bring to the table: Commitment to intentional leadership development for all employees Dedication to company culture and promoting mental health A talented team of collaborative and passionate employees to support your work An appreciation for diverse work experience and backgrounds A chance to work on shows from a leading network for true crime podcasts Competitive base salary and bonus incentives Comprehensive benefit plan 401(k) retirement plan with match Paid time off Team events and activities This is a full-time, in-person position located in Indianapolis, Indiana.
$39k-49k yearly est. 28d ago
Project Assistant
Global Channel Management
Administrative assistant job in Indianapolis, IN
Project Assistant needs 2+ years experience Project Assistant requires: Documentation Support Inventory Monitoring SAP support Purchase Order Processing Provides the primary support for oversight of assigned projects and processes for their assigned areas/departments. Involves several administrative tasks, document management activities, and SAP-related support. Assist document creation, routing documents for approval, SAP item code set up, Bill of Materials (BOM) creation activities, inventory monitoring, database management, purchase order processing, and deviation management.
$24k-37k yearly est. 60d+ ago
Project Manager Assistant 2
Techpro Power Group (All
Administrative assistant job in Carmel, IN
Description: Project Manager Assistant Level 2 (PMA L2) About Us: TechPro Power Group and Companies stand at the forefront of the power industry, offering cutting-edge solutions that optimize power equipment performance and reliability. As part of a family of companies that includes Potomac Electrical Services, Sentinel, Sentinel-TDS, and Switching Systems Solutions, we provide comprehensive services across various sectors. We are proud to be an employer of choice, recognized for our commitment to creating a positive work environment where innovation, collaboration, and diversity thrive. Our comprehensive services, including upgrades, retrofits, add-ons, refurbishment, and rigorous testing, are designed to meet and exceed the evolving demands of our clients. Whether you are a skilled technician, an engineer, or a member of our office support team, you'll find a culture that values your contributions and supports your professional growth. Join us and be part of a dynamic team driving the future of the power industry. Benefits: Health & Wellness including Medical, Dental, Vision and HSA 401(k) Retirement Plan Match Contribution PTO & Holiday Pay Paid Travel Expenses (when applicable) Career Advancement Opportunities Position Overview (see Key Responsibilities, Requirements & Additional Information Below): The PMA Level 2 provides intermediate support to project managers, assisting with administrative and coordination tasks, and managing smaller project components with oversight. How to Apply: To join our team, visit our careers page at TechPro Careers and complete your application today. Be sure to upload your resume if you have one. We look forward to learning more about you! Key Responsibilities: Administrative Support Schedule and prepare for meetings, manage mid-level communication, and maintain organized project files. Project Coordination Support PMs by coordinating specific project segments, assisting with budgeting, and performing initial takeoffs under guidance. Documentation and Reporting Assist in generating project status reports, maintain risk logs, and support tracking of project progress. General Support Support the project team and complete tasks as assigned by higher-level PMAs or project managers. Work closely with the project team to ensure alignment and act as a resource for PMA Level 1. Requirements (Education, Experience, Skills & Attributes): 1-3 years of experience in project coordination or related roles. Competency with project management software and Microsoft Office. Strong organizational and communication skills, with a proactive approach to problem-solving. Preferred Qualifications: Bachelor's degree in business administration, project management, or a related field is preferred. Experience in project estimating and familiarity with quoting and takeoff processes is highly desirable. Experience working on projects that involve cross-functional teams. Familiarity with the use of specialized project management or estimating software. Physical Requirements: This job involves both indoor and outdoor work. While performing the duties of this job, the employee is regularly required to: Lift, carry and/or move up to 75 pounds repeatedly. Climb ladders, staircases, step stools, stand, walk, sit, and operate vehicles for extended periods. Bend, stoop, crawl and work in awkward positions or confined spaces for several hours. The employee may occasionally be required to: Work outdoors in varying weather conditions including intense heat/cold, muddy and wet environments. Perform precision tasks with instruments and fittings. Communicate verbally and in writing. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position. TechPro Power Group is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This job description outlines the primary responsibilities and qualifications for the position, highlighting the collaborative and essential skills necessary for success. While we aim to provide an accurate depiction of the role, actual duties may vary based on organizational needs and evolving business requirements. These statements describe the general nature and level of work performed and are not an exhaustive list of all responsibilities, duties, and skills required. #Potomac Testing Requirements:
$24k-38k yearly est. 2d ago
Obstetrics Gynecologist Is Wanted for Locums Assistance in IN
Weatherby Healthcare
Administrative assistant job in Carmel, IN
If this opportunity sounds right for you, give us a call today to speak with an expert Weatherby consultant for details. Postpartum rounding starts at 6am, clinic 9am - 4pm 16 - 18 patient encounters per shift Level 3 NICU with approximately 2000 deliveries annually Work with inpatient laborist for delivery management IUD/Nexplanon insertion/removal, colposcopy, endometrial biopsy Must perform emergent gynecological surgical procedures 2 weeks per month or more schedule 1000 deliveries per year for provider Paid malpractice insurance; pre-paid travel and housing expenses Assignment details and time entry in online portal Competitive compensation 24-hour access to your Weatherby Healthcare consultant Charter member of NALTO " Since 1995, Weatherby Healthcare has established itself as an expert in locum tenens staffing for physicians, physician assistants, and nurse practitioners. The company employs nearly 600 employees committed to filling locum tenens assignments in large-scale healthcare networks, hospitals, and clinics nationwide. Learn more at ******************************
$32k-86k yearly est. 17d ago
Counseling Center Secretary
Indiana Public Schools 3.6
Administrative assistant job in Indianapolis, IN
JOB TITLE Counseling Center Secretary WORK SCHEDULE 7:30 a.m. to 4:00 p.m. CALENDAR LENGTH School year - 215 working days CLASSIFICATION Hourly Office Personnel - Level 4 HOURLY RATE $15.91/hour BENEFITS Paid leave days, paid holidays, retirement contributions (PERF, 401a, VEBA), life insurance and health, dental and vision insurance offerings. If you are viewing this posting from an external website (i.e., Indeed), please apply at: ******************************* JOB DESCRIPTION: Under the supervision of the Director of Counseling, the Counseling Center Secretary is responsible for performing the following duties: * Greeting visitors that enter the Counseling Department, answering department telephones, filing, mailing and preparing a variety of written materials. * Registering students. Duties include: data entry, preparing forms, checking guardianship and residency, and making appointments for counselors, sending record requests, updating addresses and information in Skyward and sending bus requests to transportation. * Assisting with the registration of summer school. * Coordinating the Prospective Student Shadowing Program. Duties include enlisting host students, communicating with parents and matching host students with visiting students. * Placing scores on transcripts. * Other duties as assigned. JOB REQUIREMENTS: * Qualified candidates must possess exceptional communications and public relations skills. * Candidate must be comfortable interacting with various publics including students, parents, teachers, administrators, staff, and outside public and private agencies. * Above average typing and word processing skills required. * Experience with data base, data entry and spreadsheet preferred. * Must be attentive to detail work and have good organizational skills. * Should be assertive, conscientious, and flexible, show initiative and be able to set priorities. PHYSICAL REQUIREMENTS: * Seldom = Less than 25 % 3. Often = 51 to 75% * Occasional = 26 to 50 % 4. Very Frequent = 76 % & above * Ability to stand for extended periods of time (4) * Ability to carry 25 pounds (3) * Ability to work at a desk, conference table or in meetings of various configurations (3) * Ability to see for the purpose of reading laws and codes, rules and policies and other * printed matter (3) * Ability to hear and understand speech at normal levels (4) * Ability to communicate so others will be able to clearly understand a normal conversation (4) * Ability to operate office equipment (2) * Ability to reach in all directions (4) * Amount of force to push / pull up to 15 pounds (4), 25-30 pounds (2), and * 50 or more (1) * Amount to lift 25-30 pounds (3) and 50 or more pounds (1) * Climbing (4) * Overhead work (2) Those currently interested in this position are asked to complete an online application via our website at ******************* WASHINGTON TOWNSHIP IS AN EQUAL OPPORTUNITY EMPLOYER BENEFITS Paid leave days, paid holidays, retirement contributions (PERF, 401a, VEBA), life insurance and health, dental and vision insurance offerings.
$15.9 hourly 60d+ ago
245 Secretary- Registrar
Pike Township District 3.9
Administrative assistant job in Indianapolis, IN
Secretarial/Clerical Positions/Secretary Attachment(s): * Job description - PHS Registrar.pdf
$19k-28k yearly est. 29d ago

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How much does an administrative assistant earn in Kokomo, IN?

The average administrative assistant in Kokomo, IN earns between $23,000 and $39,000 annually. This compares to the national average administrative assistant range of $26,000 to $46,000.

Average administrative assistant salary in Kokomo, IN

$30,000

$23,00010%

$30,000Median

$39,00090%

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Administrative Assistant Kokomo, IN Jobs

Administrative assistant jobs in Kokomo, IN

Marketing & Operations Assistant to VP (Construction/Roofing)