Administrative coordinator vs administrative aide

The differences between administrative coordinators and administrative aides can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both an administrative coordinator and an administrative aide. Additionally, an administrative coordinator has an average salary of $40,599, which is higher than the $38,714 average annual salary of an administrative aide.

The top three skills for an administrative coordinator include customer service, patients and powerpoint. The most important skills for an administrative aide are customer service, word processing, and proofreading.

Administrative coordinator vs administrative aide overview

	Administrative Coordinator	Administrative Aide
Yearly salary	$40,599	$38,714
Hourly rate	$19.52	$18.61
Growth rate	-8%	-8%
Number of jobs	70,663	96,883
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 56%	Bachelor's Degree, 54%
Average age	50	50
Years of experience	2	2

What does an administrative coordinator do?

An Administrative Coordinator oversees the line of communication and schedules within a company, ensuring that every necessary information is delivered and conveyed. An administrative coordinator's responsibilities include responding to inquiries and requests from workforce personnel or client, managing calls and correspondence, maintaining and rotating various forms of documentation, and designing or improving systems that would help the company's operating procedures. Furthermore, it is also essential for an Administrative Coordinator to evaluate the methods and progress, continuity of workflow, and resolve issues as needed within the company.

What does an administrative aide do?

An administrative aide performs daily administrative support tasks in an office, helping to keep the workflow smooth and efficient. Their duties typically include organizing and disseminating documents, answering calls and correspondence, forwarding messages, greeting visitors and answering inquiries, and preparing and processing files. They may also participate in monitoring the inventory of office supplies, handling procurement requests when necessary. Furthermore, an administrative aide may also serve as the record-keeper of the office, updating databases in adherence to the company's policies and regulations.

Administrative coordinator vs administrative aide salary

Administrative coordinators and administrative aides have different pay scales, as shown below.

	Administrative Coordinator	Administrative Aide
Average salary	$40,599	$38,714
Salary range	Between $29,000 And $55,000	Between $30,000 And $48,000
Highest paying City	San Francisco, CA	Windsor, CT
Highest paying state	California	Connecticut
Best paying company	Cisco	Columbia University in the City of New York
Best paying industry	Government	Utilities

Differences between administrative coordinator and administrative aide education

There are a few differences between an administrative coordinator and an administrative aide in terms of educational background:

	Administrative Coordinator	Administrative Aide
Most common degree	Bachelor's Degree, 56%	Bachelor's Degree, 54%
Most common major	Business	Business
Most common college	Western Carolina University	Western Carolina University

Administrative coordinator vs administrative aide demographics

Here are the differences between administrative coordinators' and administrative aides' demographics:

	Administrative Coordinator	Administrative Aide
Average age	50	50
Gender ratio	Male, 15.4% Female, 84.6%	Male, 22.0% Female, 78.0%
Race ratio	Black or African American, 9.4% Unknown, 3.9% Hispanic or Latino, 16.4% Asian, 3.8% White, 65.8% American Indian and Alaska Native, 0.7%	Black or African American, 9.3% Unknown, 3.9% Hispanic or Latino, 16.3% Asian, 3.8% White, 66.0% American Indian and Alaska Native, 0.7%
LGBT Percentage	6%	6%

Differences between administrative coordinator and administrative aide duties and responsibilities

Administrative coordinator example responsibilities.

Manage Facebook page and website.
Manage correspondence, i.e., send out invitations and manage RSVP list.
Set up meetings, manage RSVP lists of events both on and off campus.
Manage patient confidentiality in relation to HIPAA when sending information to referred/referring offices.
Orchestrate special events and reservations; manage customer relations and provide exemplary service to all customers.
Manage and update SharePoint database with department documents post upcoming calendar events and notify end users by email correspondence of changes.

Administrative aide example responsibilities.

Support medical doctors, manage sensitive and confidential records pertaining to high risk patients with emphasis on accuracy.
Job costing (normal), A/R.
Design charts for GBR-P and UEWR manuals using Powerpoint for the radar group.
Reconcile A/R and A/P; contact vendors and customers to resolve account discrepancies.
Design and prepare PowerPoint presentations.
Process payroll for the department maintaining accuracy on all documentation.

Administrative coordinator vs administrative aide skills

Common administrative coordinator skills

Customer Service, 13%
Patients, 10%
PowerPoint, 6%
Data Entry, 6%
Provides Administrative Support, 5%
Payroll, 4%

Common administrative aide skills

Customer Service, 15%
Word Processing, 14%
Proofreading, 13%
Data Entry, 10%
Clerical Support, 6%
Database Management, 5%

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Administrative Coordinator
Administrative Coordinator vs Administrative Aide

Updated January 8, 2025

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