Administrative coordinator vs administrative office specialist

The differences between administrative coordinators and administrative office specialists can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both an administrative coordinator and an administrative office specialist. Additionally, an administrative coordinator has an average salary of $40,599, which is higher than the $35,177 average annual salary of an administrative office specialist.

The top three skills for an administrative coordinator include customer service, patients and powerpoint. The most important skills for an administrative office specialist are customer service, data entry, and word processing.

Administrative coordinator vs administrative office specialist overview

	Administrative Coordinator	Administrative Office Specialist
Yearly salary	$40,599	$35,177
Hourly rate	$19.52	$16.91
Growth rate	-8%	-8%
Number of jobs	70,663	96,945
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 56%	Bachelor's Degree, 47%
Average age	50	50
Years of experience	2	2

What does an administrative coordinator do?

An Administrative Coordinator oversees the line of communication and schedules within a company, ensuring that every necessary information is delivered and conveyed. An administrative coordinator's responsibilities include responding to inquiries and requests from workforce personnel or client, managing calls and correspondence, maintaining and rotating various forms of documentation, and designing or improving systems that would help the company's operating procedures. Furthermore, it is also essential for an Administrative Coordinator to evaluate the methods and progress, continuity of workflow, and resolve issues as needed within the company.

What does an administrative office specialist do?

An administrative office specialist helps offices to run efficiently and smoothly by performing clerical support tasks. Their responsibilities often include preparing and processing documents, arranging meetings and appointments, monitoring the budgets and expenditures, answering calls and correspondence, handling the inventory and procurement of office supplies, and developing strategies to optimize office operations. They may also address issues and concerns, resolving them promptly and professionally. Furthermore, as an administrative office specialist, it is essential to coordinate staff, all while implementing the company's policies and regulations.

Administrative coordinator vs administrative office specialist salary

Administrative coordinators and administrative office specialists have different pay scales, as shown below.

	Administrative Coordinator	Administrative Office Specialist
Average salary	$40,599	$35,177
Salary range	Between $29,000 And $55,000	Between $28,000 And $43,000
Highest paying City	San Francisco, CA	Seattle, WA
Highest paying state	California	Alaska
Best paying company	Cisco	University of California, Berkeley
Best paying industry	Government	Technology

Differences between administrative coordinator and administrative office specialist education

There are a few differences between an administrative coordinator and an administrative office specialist in terms of educational background:

	Administrative Coordinator	Administrative Office Specialist
Most common degree	Bachelor's Degree, 56%	Bachelor's Degree, 47%
Most common major	Business	Business
Most common college	Western Carolina University	Western Carolina University

Administrative coordinator vs administrative office specialist demographics

Here are the differences between administrative coordinators' and administrative office specialists' demographics:

	Administrative Coordinator	Administrative Office Specialist
Average age	50	50
Gender ratio	Male, 15.4% Female, 84.6%	Male, 14.3% Female, 85.7%
Race ratio	Black or African American, 9.4% Unknown, 3.9% Hispanic or Latino, 16.4% Asian, 3.8% White, 65.8% American Indian and Alaska Native, 0.7%	Black or African American, 10.2% Unknown, 3.9% Hispanic or Latino, 15.0% Asian, 4.0% White, 66.2% American Indian and Alaska Native, 0.7%
LGBT Percentage	6%	6%

Differences between administrative coordinator and administrative office specialist duties and responsibilities

Administrative coordinator example responsibilities.

Manage Facebook page and website.
Manage correspondence, i.e., send out invitations and manage RSVP list.
Set up meetings, manage RSVP lists of events both on and off campus.
Manage patient confidentiality in relation to HIPAA when sending information to referred/referring offices.
Orchestrate special events and reservations; manage customer relations and provide exemplary service to all customers.
Manage and update SharePoint database with department documents post upcoming calendar events and notify end users by email correspondence of changes.

Administrative office specialist example responsibilities.

Participate in committee meetings by preparing minutes and presentation summaries, planning meeting agendas, and organizing and managing meeting logistics.
Develop PowerPoint presentations for seminars and workshops.
Prepare briefings for senior level management using Microsoft PowerPoint.
Prepare bi-weekly payroll reports and special cost analyses and forecasting.
Coordinate accessibility into main office building along with identification badge and process direct deposit via state guidelines for payroll.
Coordinate travel arrangements in DTS; schedule mode of transportation, prepare trip folders, arrange lodging reservations and develop itineraries.

Administrative coordinator vs administrative office specialist skills

Common administrative coordinator skills

Customer Service, 13%
Patients, 10%
PowerPoint, 6%
Data Entry, 6%
Provides Administrative Support, 5%
Payroll, 4%

Common administrative office specialist skills

Customer Service, 27%
Data Entry, 8%
Word Processing, 6%
Payroll, 3%
PowerPoint, 3%
Phone Calls, 3%

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Administrative Coordinator
Administrative Coordinator vs Administrative Office Specialist

Updated January 8, 2025

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