Administrative coordinator vs administrative staff

The differences between administrative coordinators and administrative staff can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both an administrative coordinator and an administrative staff. Additionally, an administrative staff has an average salary of $77,101, which is higher than the $40,599 average annual salary of an administrative coordinator.

The top three skills for an administrative coordinator include customer service, patients and powerpoint. The most important skills for an administrative staff are telephone calls, word processing, and travel arrangements.

Administrative coordinator vs administrative staff overview

	Administrative Coordinator	Administrative Staff
Yearly salary	$40,599	$77,101
Hourly rate	$19.52	$37.07
Growth rate	-8%	-8%
Number of jobs	70,663	119,030
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 56%	Bachelor's Degree, 63%
Average age	50	50
Years of experience	2	2

What does an administrative coordinator do?

An Administrative Coordinator oversees the line of communication and schedules within a company, ensuring that every necessary information is delivered and conveyed. An administrative coordinator's responsibilities include responding to inquiries and requests from workforce personnel or client, managing calls and correspondence, maintaining and rotating various forms of documentation, and designing or improving systems that would help the company's operating procedures. Furthermore, it is also essential for an Administrative Coordinator to evaluate the methods and progress, continuity of workflow, and resolve issues as needed within the company.

What does an administrative staff do?

As the administrative staff, they primarily provide administrative and secretarial support for the department. Typically, they do report-writing, filing and scheduling, and payroll. They plan department weekly meetings, schedule conference calls, and work on solving administrative related concerns and issues. They do a complex task that involves multi-tasking from the preparation of department reports, analyzing data, and finding solutions. It is a requirement to be an experienced, collaborator, and trained cross-functional communicator. Moreover, other duties will include scheduling company-initiated activities, meetings, and events.

Administrative coordinator vs administrative staff salary

Administrative coordinators and administrative staff have different pay scales, as shown below.

	Administrative Coordinator	Administrative Staff
Average salary	$40,599	$77,101
Salary range	Between $29,000 And $55,000	Between $58,000 And $101,000
Highest paying City	San Francisco, CA	San Francisco, CA
Highest paying state	California	California
Best paying company	Cisco	NVIDIA
Best paying industry	Government	Professional

Differences between administrative coordinator and administrative staff education

There are a few differences between an administrative coordinator and an administrative staff in terms of educational background:

	Administrative Coordinator	Administrative Staff
Most common degree	Bachelor's Degree, 56%	Bachelor's Degree, 63%
Most common major	Business	Business
Most common college	Western Carolina University	University of Pennsylvania

Administrative coordinator vs administrative staff demographics

Here are the differences between administrative coordinators' and administrative staff' demographics:

	Administrative Coordinator	Administrative Staff
Average age	50	50
Gender ratio	Male, 15.4% Female, 84.6%	Male, 31.9% Female, 68.1%
Race ratio	Black or African American, 9.4% Unknown, 3.9% Hispanic or Latino, 16.4% Asian, 3.8% White, 65.8% American Indian and Alaska Native, 0.7%	Black or African American, 9.2% Unknown, 3.9% Hispanic or Latino, 16.2% Asian, 3.8% White, 66.2% American Indian and Alaska Native, 0.7%
LGBT Percentage	6%	6%

Differences between administrative coordinator and administrative staff duties and responsibilities

Administrative coordinator example responsibilities.

Manage Facebook page and website.
Manage correspondence, i.e., send out invitations and manage RSVP list.
Set up meetings, manage RSVP lists of events both on and off campus.
Manage patient confidentiality in relation to HIPAA when sending information to referred/referring offices.
Orchestrate special events and reservations; manage customer relations and provide exemplary service to all customers.
Manage and update SharePoint database with department documents post upcoming calendar events and notify end users by email correspondence of changes.

Administrative staff example responsibilities.

Support medical doctors, manage sensitive and confidential records pertaining to high risk patients with emphasis on accuracy.
Prepare PowerPoint presentations for management distribution.
Maintain payroll information by collect, calculate and enter data.
Prepare briefing slides and presentation material using PowerPoint and Visio.
Maintain accounting statements, databases, and other financial information such as payroll coding and budget preparation
Provide cloud base customer relationship management with Salesforce for optimization in coordination of the workforce development program and other community orient events

Administrative coordinator vs administrative staff skills

Common administrative coordinator skills

Customer Service, 13%
Patients, 10%
PowerPoint, 6%
Data Entry, 6%
Provides Administrative Support, 5%
Payroll, 4%

Common administrative staff skills

Telephone Calls, 19%
Word Processing, 16%
Travel Arrangements, 7%
Payroll, 6%
Personnel Actions, 6%
Financial Reports, 5%

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Administrative Coordinator
Administrative Coordinator vs Administrative Staff

Updated January 8, 2025

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