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The differences between administrative office assistants and administrative staff can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both an administrative office assistant and an administrative staff. Additionally, an administrative staff has an average salary of $77,101, which is higher than the $33,318 average annual salary of an administrative office assistant.
The top three skills for an administrative office assistant include customer service, data entry and phone calls. The most important skills for an administrative staff are telephone calls, word processing, and travel arrangements.
| Administrative Office Assistant | Administrative Staff | |
| Yearly salary | $33,318 | $77,101 |
| Hourly rate | $16.02 | $37.07 |
| Growth rate | -8% | -8% |
| Number of jobs | 81,528 | 119,030 |
| Job satisfaction | - | - |
| Most common degree | Bachelor's Degree, 46% | Bachelor's Degree, 63% |
| Average age | 50 | 50 |
| Years of experience | 2 | 2 |
An administrative office assistant is responsible for performing administrative duties to assist in daily management operations. These duties include taking calls and responding to client and customers' inquiries and concerns, scheduling meetings and conferences, organizing files and submitting required documents, sorting invoices for release, processing travel arrangements, receiving emails, forwarding reports to the appropriate department, and coordinating with company's events. An administrative assistant must be detail-oriented, as well as having excellent time-management and multi-tasking skills to perform duties even under minimal supervision.
As the administrative staff, they primarily provide administrative and secretarial support for the department. Typically, they do report-writing, filing and scheduling, and payroll. They plan department weekly meetings, schedule conference calls, and work on solving administrative related concerns and issues. They do a complex task that involves multi-tasking from the preparation of department reports, analyzing data, and finding solutions. It is a requirement to be an experienced, collaborator, and trained cross-functional communicator. Moreover, other duties will include scheduling company-initiated activities, meetings, and events.
Administrative office assistants and administrative staff have different pay scales, as shown below.
| Administrative Office Assistant | Administrative Staff | |
| Average salary | $33,318 | $77,101 |
| Salary range | Between $25,000 And $43,000 | Between $58,000 And $101,000 |
| Highest paying City | Sacramento, CA | San Francisco, CA |
| Highest paying state | Hawaii | California |
| Best paying company | Buckley King | NVIDIA |
| Best paying industry | Government | Professional |
There are a few differences between an administrative office assistant and an administrative staff in terms of educational background:
| Administrative Office Assistant | Administrative Staff | |
| Most common degree | Bachelor's Degree, 46% | Bachelor's Degree, 63% |
| Most common major | Business | Business |
| Most common college | Western Carolina University | University of Pennsylvania |
Here are the differences between administrative office assistants' and administrative staff' demographics:
| Administrative Office Assistant | Administrative Staff | |
| Average age | 50 | 50 |
| Gender ratio | Male, 14.7% Female, 85.3% | Male, 31.9% Female, 68.1% |
| Race ratio | Black or African American, 9.2% Unknown, 3.9% Hispanic or Latino, 16.1% Asian, 3.8% White, 66.4% American Indian and Alaska Native, 0.7% | Black or African American, 9.2% Unknown, 3.9% Hispanic or Latino, 16.2% Asian, 3.8% White, 66.2% American Indian and Alaska Native, 0.7% |
| LGBT Percentage | 6% | 6% |