Administrative project assistant vs administrative office assistant

The differences between administrative project assistants and administrative office assistants can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both an administrative project assistant and an administrative office assistant. Additionally, an administrative project assistant has an average salary of $41,668, which is higher than the $33,318 average annual salary of an administrative office assistant.

The top three skills for an administrative project assistant include customer service, data entry and powerpoint. The most important skills for an administrative office assistant are customer service, data entry, and phone calls.

Administrative project assistant vs administrative office assistant overview

	Administrative Project Assistant	Administrative Office Assistant
Yearly salary	$41,668	$33,318
Hourly rate	$20.03	$16.02
Growth rate	-8%	-8%
Number of jobs	58,448	81,528
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 54%	Bachelor's Degree, 46%
Average age	50	50
Years of experience	2	2

What does an administrative project assistant do?

An administrative project assistant is responsible for supporting the project management operations according to business requirements and client specifications. Administrative project assistants perform administrative duties, such as conducting market research, writing progress reports, updating tracking systems, sorting project documents, and scheduling meetings. They also maintain accurate records of financial transactions, managing the stock inventories, and escalating concerns that would affect the output deliveries. An administrative project assistant must have excellent communication and organizational skills, especially on data management processes and performing duties under minimal supervision and strict deadlines.

What does an administrative office assistant do?

An administrative office assistant is responsible for performing administrative duties to assist in daily management operations. These duties include taking calls and responding to client and customers' inquiries and concerns, scheduling meetings and conferences, organizing files and submitting required documents, sorting invoices for release, processing travel arrangements, receiving emails, forwarding reports to the appropriate department, and coordinating with company's events. An administrative assistant must be detail-oriented, as well as having excellent time-management and multi-tasking skills to perform duties even under minimal supervision.

Administrative project assistant vs administrative office assistant salary

Administrative project assistants and administrative office assistants have different pay scales, as shown below.

	Administrative Project Assistant	Administrative Office Assistant
Average salary	$41,668	$33,318
Salary range	Between $31,000 And $55,000	Between $25,000 And $43,000
Highest paying City	Washington, DC	Sacramento, CA
Highest paying state	California	Hawaii
Best paying company	Jacobs Engineering Group	Buckley King
Best paying industry	Construction	Government

Differences between administrative project assistant and administrative office assistant education

There are a few differences between an administrative project assistant and an administrative office assistant in terms of educational background:

	Administrative Project Assistant	Administrative Office Assistant
Most common degree	Bachelor's Degree, 54%	Bachelor's Degree, 46%
Most common major	Business	Business
Most common college	Western Carolina University	Western Carolina University

Administrative project assistant vs administrative office assistant demographics

Here are the differences between administrative project assistants' and administrative office assistants' demographics:

	Administrative Project Assistant	Administrative Office Assistant
Average age	50	50
Gender ratio	Male, 10.3% Female, 89.7%	Male, 14.7% Female, 85.3%
Race ratio	Black or African American, 9.2% Unknown, 3.9% Hispanic or Latino, 16.0% Asian, 3.8% White, 66.4% American Indian and Alaska Native, 0.7%	Black or African American, 9.2% Unknown, 3.9% Hispanic or Latino, 16.1% Asian, 3.8% White, 66.4% American Indian and Alaska Native, 0.7%
LGBT Percentage	6%	6%

Differences between administrative project assistant and administrative office assistant duties and responsibilities

Administrative project assistant example responsibilities.

Manage quality assurance checks for FDA and internal audits which result in no documentation/information error and successful completion of the audits.
Create and maintain project-related SharePoint sites and pages, including updating graphics, uploading resource documents and adding new users.
Prepare presentation materials for meetings, utilizing Microsoft PowerPoint.
Develop creative PowerPoint presentations for company to be present for conferences/conventions.
Eliminate potential errors by establishing an alternate payroll template and process.
Coordinate certified payroll, credit card reconciliation, and travel expense reimbursements.

Administrative office assistant example responsibilities.

Develop and manage external financial relationships between clients and the IRS.
Manage the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.
Establish and maintain effective communications and cohesive working relationships with company associates, telephone and walk-in customers, and site visitors.
Dust offices and clean windows and doors.
Update information in CATT database, as well as make appointments for therapists and psychiatrists in Sharepoint.
Create electronic filing system to alleviate paper copies and recruit fellow co-workers to get on board with SharePoint.

Administrative project assistant vs administrative office assistant skills

Common administrative project assistant skills

Customer Service, 11%
Data Entry, 10%
PowerPoint, 8%
Project Management, 5%
Meeting Minutes, 4%
Office Equipment, 4%

Common administrative office assistant skills

Customer Service, 14%
Data Entry, 13%
Phone Calls, 7%
Payroll, 5%
PowerPoint, 4%
Database Management, 4%

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Administrative Project Assistant
Administrative Project Assistant vs Administrative Office Assistant

Updated January 8, 2025

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