Office administrator jobs in Security-Widefield, CO

Overview/ Job Responsibilities Sev1Tech is seeking a Visual Information (VI) and Video Teleconferencing Center (VTC) Support Administrator SME to support the US Space Force, Space Operations Command (SpOC), Space Delta 8. Space Delta 8 is the SATCOM war-fighting lead for the US Space Force and leads the operation, maintenance, and modernization of the Wideband Global SATCOM System (WGS) with points of presence located at multiple sites CONUS and OCONUS, providing the day-to-day operational support needed to manage DoD's satellite communications capabilities. Responsibilities include, but not limited to: Providing Visual Information (VI) and Video Teleconferencing Center (VTC) Support Assisting in the creation, maintenance/administration, and troubleshooting of the various Visual Information (VI) and Video Teleconferencing Center (VTC) support capabilities Minimum Qualifications US Active Top Secret or TS/SCI level clearance (eligible for immediate adjudication by the cognizant security authority) Bachelor's degree Minimum 15 years experience in the products provided by AMX, Audio Technical, Biamp, Christie, Cisco, CSI Secure Computing, Extron and Market Central and familiar with other virtualization protocols Travel for On-site support shall be provided as directed by the COR About Sev1Tech LLC Welcome to Sev1Tech! Founded in 2010, we are proud to be a leading provider of IT modernization, engineering, and program management solutions. Our commitment is to deliver exceptional program and IT support services that empower critical missions for both Federal and Commercial clients. At Sev1Tech, our mission is clear: Build better companies. Enable better government. Protect our nation. Build better humans across the country. We believe that through innovation and dedication, we can make a significant impact on the communities we serve. Join the Sev1Tech family, where your potential for greatness is limitless! Here, you will not only achieve remarkable accomplishments but also enjoy a fulfilling and rewarding career progression. We invite you to explore opportunities with us and become part of a team that values your contributions and growth. Ready to take the next step? Apply directly through our website: Sev1Tech Careers and use the hashtag #join Sev1Tech to connect with us on social media! For any additional questions or to submit referrals, feel free to reach out to ***********************.

Overview/ Job Responsibilities Sev1Tech is seeking a Visual Information (VI) and Video Teleconferencing Center (VTC) Support Administrator SME to support the US Space Force, Space Operations Command (SpOC), Space Delta 8. Space Delta 8 is the SATCOM war-fighting lead for the US Space Force and leads the operation, maintenance, and modernization of the Wideband Global SATCOM System (WGS) with points of presence located at multiple sites CONUS and OCONUS, providing the day-to-day operational support needed to manage DoD's satellite communications capabilities. Responsibilities include, but not limited to: * Providing Visual Information (VI) and Video Teleconferencing Center (VTC) Support * Assisting in the creation, maintenance/administration, and troubleshooting of the various Visual Information (VI) and Video Teleconferencing Center (VTC) support capabilities Minimum Qualifications * US Active Top Secret or TS/SCI level clearance (eligible for immediate adjudication by the cognizant security authority) * Bachelor's degree * Minimum 15 years experience in the products provided by AMX, Audio Technical, Biamp, Christie, Cisco, CSI Secure Computing, Extron and Market Central and familiar with other virtualization protocols * Travel for On-site support shall be provided as directed by the COR About Sev1Tech LLC Welcome to Sev1Tech! Founded in 2010, we are proud to be a leading provider of IT modernization, engineering, and program management solutions. Our commitment is to deliver exceptional program and IT support services that empower critical missions for both Federal and Commercial clients. At Sev1Tech, our mission is clear: Build better companies. Enable better government. Protect our nation. Build better humans across the country. We believe that through innovation and dedication, we can make a significant impact on the communities we serve. Join the Sev1Tech family, where your potential for greatness is limitless! Here, you will not only achieve remarkable accomplishments but also enjoy a fulfilling and rewarding career progression. We invite you to explore opportunities with us and become part of a team that values your contributions and growth. Ready to take the next step? Apply directly through our website: Sev1Tech Careers and use the hashtag #join Sev1Tech to connect with us on social media! For any additional questions or to submit referrals, feel free to reach out to ***********************.

If you are currently on Young Life staff, please do not apply through this external jobs board. To apply for internal job opportunities, log in to Workday and use the Jobs Hub. Applying externally may delay your application and require you to resubmit internally. Young Life requires all employees to sign a Statement of Faith. We recommend you read this statement before applying for any position. Because of Young Life's exclusive Christian purposes of evangelism and discipleship as set forth in its Articles of Incorporation and in these Bylaws, and to reflect what has always been and will continue to be the position of Young Life, specifically the Christian belief that each and every employee and volunteer of the corporation should minister as a servant of God with the primary responsibility of proclaiming the gospel of Jesus Christ and, as such, is an integral part of the Christian mission and ministry of the corporation, Young Life shall only employ individuals or enlist volunteer leaders who: (a) profess a belief in Jesus Christ as their personal Savior and Lord; and (b) subscribe to the statements and policies required of all Young Life staff, including the Young Life Statement of Faith. Therefore, employees and volunteers of Young Life, during working and nonworking hours, shall: (i) be ready, willing and able to fulfill such ministry functions as may be required by the organization; (ii) refrain from conduct and statements that detract from the biblical standards taught and supported by Young Life, and (iii) abide by all policies and practices of Young Life including, without limitation, those related to religious belief or ministry activities. Job Specific Working Conditions: N/A Area Office Administrator ISummary: This position provides administrative support, enabling the Young Life field ministry area office to function an organized and efficient manner. Essential Duties: Written and Verbal Communication Answer correspondence, do filing and prepare mailings. Answer phones. Respond to voicemail, e-mail and phone calls in a timely and professional manner. Gather articles, pictures, layout, production, mail, etc. for newsletter from area staff. Create club/event postcards, flyers, and/or maps. Send prayer e-mails and monthly updates. Send personal support mailings. Create and maintain area M-Site. Send thank-you letters to donors. Interact with area office assistant, area directors, area committee, volunteer team leaders and leaders with area. Administration Process and track donations. Maintain donor and leader databases, ensuring that leader forms, driver questionnaires and criminal background checks are up-to-date. Manage monthly expenses and budgets, including area bank account records, FDT, area and staff expense reports. Accounting: pay bills, submit bank account records/purchase card expenses and donations and make copies, evaluate financial monthly status and update FDT each month. 5.Maintain contact databases including the following: Update area donor database on a regular basis. Enter club card data into kid database. Update parent database. Maintain newsletter recipient list. Create and maintain banquet invitation list. Update contact in Palm/Outlook. Update e-mail distribution lists: club kids, campaigners, committee, leaders and prayer partners. 6.Human Resource for Regional Administrators Track and report vacation, sick and personal days for eligible area staff. Submit timesheets for hourly staff. Complete Personnel Action Requests and required documents to hire or terminate area staff and forward to region for approval. C.Event Administration 1.Coordinate area meetings, including: Area Staff Meetings Area leadership meetings Area committee meetings 2.Camp Track participation, payments, health forms and how much each kid has earned in fundraisers. Send letters to parents about camp sign-ups, itineraries and health forms. Responsible for fundraiser marketing. Construct and distribute camp brochures. Communicate with camp regarding camp contracts, R2 deposits, A-forms, housing request forms and 10-day call-ins. 3.Banquet/Golf Marathon/Auction Create invitations, banquet sponsor packet, table host packet, banquet program and donor cards. Track guest list, table sponsors, RSVP list and donations received from banquet. Coordinate with table hosts about their invitation lists. Mail invitations. Send thank you notes to banquet donors. Track table sponsors. D.Training Provide training to area office assistant, area directors, area committee, volunteer team leaders and leaders with various items, processes and applications related to field administration. Working Conditions: Office Environment Education: High school education or its equivalent. Associates degree preferred. Ongoing education encouraged. Experience Required For The Job: Previous administrative assistant experience preferred. Ability to type 55 to 60 words per minute with few errors. Proficiency in Microsoft Office Suite (which includes Word, Excel, Outlook and PowerPoint). Strong organizational skills with attention to detail and processes with the capability of handling concurrent tasks and constant interruptions. Good grammar skills and strong written and verbal communication skills. Ability to maintain confidentiality. Basic accounting skills. Detail oriented multi-tasking ability. Proven relational skills with both kids and adults. Initiative with developing processes/systems around events - data organization and maintenance. Great customer service skills.

Receptionist/Office Administrator Description Provide excellent customer service through answering of company phones and directing calls to greeting customers at the front desk. Assist with many administrative duties as needed. Top Five Responsibilities 1. Represent the Company with friendly enthusiasm as the first face our customers may be greeted by 2. Represent the Company in a friendly, helpful manner as the first voice our customers may hear on the phone 3. Handle incoming calls quickly and efficiently 4. Dependable, reliable attendance 5. Effectively multitask while staying organized Primary Duties Greet customers, subcontractors, solicitors, etc. Answer front desk phones including transferring, taking messages, and fielding calls Open and distribute mail daily Assist with miscellaneous mailings for PM's, PA's, etc Assist with plan copies (call Zebra for pick up/complete Zebra form) Make miscellaneous copies Call copier company for toner or copier malfunctions Fax miscellaneous documents/check fax periodically during the day Order office supplies weekly Through Pipeline, send invites to subcontractors for bidding projects Through Pipeline be responsible for maintaining changes for internal users - additions and deletions Distribute bids received from the estimating e-mail and fax Order bid day lunches Order and/or assist in set up of training or team meeting meals Maintain kitchen - load and unload dishwasher, wipe counters, stock refrigerator with water Update Intranet calendar and Team Directory Other duties as assigned Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Position Type and Expected Hours of Work This is a full-time position. Days and hours of work are Monday through Friday, 8:00am to 5pm Required Education and Experience High school diploma or GED 1 year of related experience Experience in MS Office Experience in Customer Service Preferred Education and Experience Associate's degree 2+ years of related experience Please note that the salary information shown below is a general guideline only. Salaries are based upon candidate experience and qualifications, as well as market and business considerations. Summary pay range: $23-$28/hour **Background Check and Drug Screen Required** Benefits Bryan Construction is pleased to offer a comprehensive array of valuable benefits to protect your health, your family, and your way of life. We offer Health, Dental, Vision, Health Savings Account (H S A), Accident Coverage, Company Sponsored Basic life and AD&D, Voluntary Life and AD&D, Disability, Employee Assistance Program (EAP), Vacation, Sick Leave, and 401K with Company Matching. EEO/AA Statement Bryan Construction is an EEO/AA Employer - applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity or expression, pregnancy, protected veteran status or other status protected by laws. Application Deadline: January 9th, 2026

ESSENTIAL JOB FUNCTIONS: Working with the AD Supply Worker III, help process all supply orders and requests to include follow up, inventory and tracking. Answering phones, and interacting with Coaches, AD staff, Cadets, and Craftsmen. Support equipment issue for cadet and instructor classes and activities in support of the AD schedule. Perform routine supply duties, such as completing all transactions to ensure completeness, accuracy of data and proper identification of accounts. Follow specific and detailed accounting procedures. Maintain inventory levels for AD administrative supplies and recommend supply orders as needed. Track and report all job orders, work orders. Conduct physical counts of clothing and equipment while reconciling inventory levels. Assist the Athletic Supply Worker III with PWS deliverable submittals and file maintenance, plus back that person up and perform duties while they are out of the office. Perform annual locker clean outs in the men's and women's cadet locker rooms. Perform data-entry tasks including using basic computer programs. Demonstrate the ability to read and understand supply publications, manufacturer parts lists, and specification manuals. Document and maintain accurate status of requisition actions through delivery of items. Maintain and audit/adjust property hand receipts. Assist other AD facility support departments as needed to meet mission requirements, such as: event set up/tear down, opening/closing, monitoring for unauthorized facility use, assistance with equipment repair, safety inspections and RAM checks. POSITION REQUIREMENTS Must possess and maintain a valid Colorado Driver's License. Able to receive and maintain a favorable Local Background Check (LBC) and National Agency Check (NAC) as applicable to position requirements. SKILLS/ABILITIES Critical Thinking - Evaluate and interpret data, facts, and information to create unique and creative solutions and proposals. Interpersonal Skills - Able to communicate effectively with different people in varying fields and positions. Teamwork - Work collaboratively not only with members of the Aleut Team but with outside clients, customers, and contractors. Organizational Proficiency - Plan, prioritize, and achieve goals to maximize the impact of the role of senior contract specialist. Flexibility/Adaptability - Able to cope and adjust with the inevitable disruptions to the best laid plans of mice and men. Drive - Motivated to succeed and be a part of the success of the Aleut Federal mission of giving back to our Shareholders, providing our clients with consistent excellence in execution, and bettering communities by being an active participant in our local markets. Hourly Rate: $21.47 Ability to pass a pre-employment background screening. Aleut Federal is an EEO employer - M/F/Vets/Disabled

Are you looking for a career in a professional work environment where you can achieve personal and professional goals consistently and efficiently? If you are cooperative, supportive, disciplined, and have a people-focused nature, then our Business Banking Assistant position could be a good fit for you. We are currently seeking qualified applicants to work as a Business Banking Assistant at our Colorado Springs Branch in Colorado Springs, Colorado. The Business Banking Assistant's role is a supportive customer facing position that is helpful in nature where much of the work can be accomplished at a steady, even pace. Knowledge of commercial lending practices and attention to detail are essential to ensure compliance and that process and procedures are followed. Interaction with customers requires a professional communication approach where the focus is on completing tasks pleasantly and accurately. Business Banking Assistants interview loan applicants to elicit information; investigate applicants' backgrounds and verify references; prepare loan request papers; and forward findings, reports, and documents to the loan administration department. They review loan papers to ensure completeness, and complete transactions between loan establishment, borrowers, and sellers upon approval of loan. They will also share responsibility with interviewing persons desiring to open bank accounts, process and open the new accounts. About Us: At ABC Bank, we are committed to Growing Relationships, Simplifying the Process, and Doing the Right Thing in everything we do. We believe that building strong, long-term relationships with our customers, employees, and community is at the heart of every success. Our approach is centered around understanding the unique needs of those we serve, fostering trust, and providing personalized solutions. By focusing on the human side of business, we create connections that last and continue Growing Relationships. We also understand that navigating the world of finance can be complex. That's why we are dedicated to Simplifying the Process for our customers. We aim to make every interaction clear and straightforward, breaking down barriers and making financial decisions easier to understand and execute. At the core of our company is a commitment to Doing the Right Thing-always. Whether it's in our relationships with customers, the services we provide, or the decisions we make, we prioritize integrity and ethical practices. We hold ourselves to the highest standards, ensuring that every choice we make reflects our values and the trust our customers place in us. Join us and be part of a team that is driven by these values-where growth, simplicity, and integrity define our path forward. Why Join Us? A dynamic and supportive team environment Opportunities for growth and career development Competitive compensation and benefits package Job Duties: 1. Accept payments on accounts. 2. Answer questions and advise customers regarding loans and transactions. 3. Assemble and compile documents for loan closings, such as title abstracts, insurance forms, loan forms, and tax receipts. 4. Check value of customer collateral to be held as loan security. 5. Contact credit bureaus, employers, and other sources in order to check applicants' credit and personal references. 6. Establish credit limits and grant extensions of credit on overdue accounts. 7. Complete loan records and send to loan admin for imaging. 8. Interview loan applicants in order to obtain personal and financial data, and to assist in completing applications. 9. Order property insurance or other insurance policies in order to ensure protection against loss on property. 10. Present loan and repayment schedules to customers. Benefits: We offer a competitive salary and excellent benefit packages. Benefits vary based on employment status and position but can include: Medical, Dental, Vision, Telemedicine Paid Time off, Paid Volunteer Time, and Paid Holidays Flexible Spending Account, Dependent Care FSA Basic Life and AD&D Insurance, Voluntary Life and AD&D Long-Term Disability 401k Retirement Plan Recruiting Referral Bonus Employee Stock Ownership Plan Lifestyle Spending Account Program If you are eager to make a difference and contribute to the financial success of others, we encourage you to apply and be a part of our ABC Bank Family! Requirements Required Skills: Customer Service Skills Active learning Active listening Judgment and decision making Monitoring Service Orientation; actively looking for ways to help people Speaking Skills Presentation Skills Time Management Skills Writing Skills Computer Skills; Word, Excel, Windows, internal bank programs Required Knowledge: Clerical Customer Service Computers Sales and Marketing Lending Knowledge ABC Bank Products and Services Knowledge EEO/AA/Background Disclaimer If you are unable to submit your application electronically, you may contact the Human Resources Department at ************ so that we may assist you. Our Company assures that all applicants for employment and all of its employees are given equal consideration based solely on job related factors, such as qualifications, performance and availability. Such equal consideration applies to all personnel actions, including, but not limited to, recruitment, selection, appointment, job assignment, training, promotion, merit increases, demotion, termination, pay rates and fringe benefits. The company commits to a rigorous and planned effort to encourage men and women of every race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other non-job-related characteristic to find happy, vital and productive job fulfillment at all levels of our company. Qualified applicants will be required to have a drug screen in addition to background, credit, and reference checks.

at Samtec, Inc Samtec is seeking an Office Administrator/Facilities Coordinator for our Colorado Springs, CO facility. The schedule is M-F 8:00 AM - 5:00 PM. Pay is $19.00 - $22.00 per hour and is commensurate with experience. Standard benefits are medical (HSA/PPO) dental, vision, group life, AD&D, short and long term disability, EAP, 401K plus other voluntary options, as well as paid time off. The Office Administrator role includes a wide range of facility services and/or activities including routine and non-routine tasks to be independently completed according to office guidelines and/or by the request of HR Manager, Plant Manager, or other staff members. This role will interact frequently with customers /clients/vendors to maintain and strengthen relationships and to ensure work/deliverables meet expectations. This person may also assist each customer by providing individualized service, accurate information, efficient service and timely follow-up. Essential Functions/ Responsibilities: Be the face for Samtec and ensure good first impression with customer, visitors, and associates. Model sudden service and Samtec DNA Coordinate office activities and operations to secure efficiency and compliance to company. Autonomously plans and schedules own daily tasks, develops solutions to problems utilizing education, experience, and judgment. Be single point of contact for Facility & Services in a specific location. General Reception during customer visits. Will act as main point of contact to support (including meeting room preparation, catering, and special events) visits from customers, partners, staff, or new hires. Daily stocking/restocking and ordering of supplies for break rooms, office area and conference rooms. Ensure common office areas are kept tidy and meeting rooms are well equipped. Event planning and execution. Planning events, creating emails/flyers for events & posting them onsite TVs/flyers in breakrooms/where appropriate. Decorating facility and breakroom areas Holiday decorations Assist HR, Plant Manager, and Payroll with administrative tasks as required / needed. Own portions of associate on-boarding process, including pictures, badging, access, and scheduling. Credit card reconciliation Birthday/anniversary cards Demonstrate ownership of this role by: Scheduling front desk coverage as appropriate during absences or other vacancies Managing appropriate vendor contracts and pricing Anticipating needs of facility, HR, Plant Manager, or facility and being ahead of those Partner with facilities department in owning general cleanliness and décor, including set up for holidays and events. Required Experience: 3+ Years' Experience working as an Office Administrator/Coordinator or relevant role. Strong customer service skills, communication, adaptability, and teamwork Ability to multi-task, impeccable organization/time management skills, and attention to detail. Advanced skills using MSOffice suite applications (Outlook, Word, Excel Power Point) and office equipment Demonstrated ability to maintain confidentiality and discretion Proven track record of trust Preferred Education: High School Diploma or equivalent is required. College work in Human Resources, Business Administration or related field is preferred. “The responsibilities as defined are intended to serve as a general guideline for this position. Associates may be asked to perform additional tasks depending on strengths and capabilities.” About Samtec: Founded in 1976, Samtec is a privately held, $950 million global manufacturer of a broad line of electronic interconnect solutions, including High-Speed Board-to-Board, High-Speed Cables, Mid-Board and Panel Optics, Precision RF, Flexible Stacking, and Micro/Rugged components and cables. Samtec Technology Centers are dedicated to developing and advancing technologies, strategies and products to optimize both the performance and cost of a system from the bare die to an interface 100 meters away, and all interconnect points in between. With 40+ international locations and products sold in more than 125 different countries, Samtec's global presence enables its unmatched customer service. SAMTEC, Inc. is an Equal Opportunity Employer and committed to creating a diverse environment. All employment decisions at Samtec are based in business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, pregnancy or parental status, age, disability, sexual orientation, gender and/or gender identity/expression, marital status, past or present military service, family medical history or genetic information, or any other status protected by applicable laws. Privacy Policy: *****************************************************

Descripción Puesto en Samtec, Inc Samtec is seeking an Office Administrator/Facilities Coordinator for our Colorado Springs, CO facility. The schedule is M-F 8:00 AM - 5:00 PM. Pay is $19.00 - $22.00 per hour and is commensurate with experience. Standard benefits are medical (HSA/PPO) dental, vision, group life, AD&D, short and long term disability, EAP, 401K plus other voluntary options, as well as paid time off. The Office Administrator role includes a wide range of facility services and/or activities including routine and non-routine tasks to be independently completed according to office guidelines and/or by the request of HR Manager, Plant Manager, or other staff members. This role will interact frequently with customers /clients/vendors to maintain and strengthen relationships and to ensure work/deliverables meet expectations. This person may also assist each customer by providing individualized service, accurate information, efficient service and timely follow-up. Essential Functions/ Responsibilities: Be the face for Samtec and ensure good first impression with customer, visitors, and associates. Model sudden service and Samtec DNA Coordinate office activities and operations to secure efficiency and compliance to company. Autonomously plans and schedules own daily tasks, develops solutions to problems utilizing education, experience, and judgment. Be single point of contact for Facility & Services in a specific location. General Reception during customer visits. Will act as main point of contact to support (including meeting room preparation, catering, and special events) visits from customers, partners, staff, or new hires. Daily stocking/restocking and ordering of supplies for break rooms, office area and conference rooms. Ensure common office areas are kept tidy and meeting rooms are well equipped. Event planning and execution. Planning events, creating emails/flyers for events & posting them onsite TVs/flyers in breakrooms/where appropriate. Decorating facility and breakroom areas Holiday decorations Assist HR, Plant Manager, and Payroll with administrative tasks as required / needed. Own portions of associate on-boarding process, including pictures, badging, access, and scheduling. Credit card reconciliation Birthday/anniversary cards Demonstrate ownership of this role by: Scheduling front desk coverage as appropriate during absences or other vacancies Managing appropriate vendor contracts and pricing Anticipating needs of facility, HR, Plant Manager, or facility and being ahead of those Partner with facilities department in owning general cleanliness and décor, including set up for holidays and events. Required Experience: 3+ Years' Experience working as an Office Administrator/Coordinator or relevant role. Strong customer service skills, communication, adaptability, and teamwork Ability to multi-task, impeccable organization/time management skills, and attention to detail. Advanced skills using MSOffice suite applications (Outlook, Word, Excel Power Point) and office equipment Demonstrated ability to maintain confidentiality and discretion Proven track record of trust Preferred Education: High School Diploma or equivalent is required. College work in Human Resources, Business Administration or related field is preferred. “The responsibilities as defined are intended to serve as a general guideline for this position. Associates may be asked to perform additional tasks depending on strengths and capabilities.” About Samtec: Founded in 1976, Samtec is a privately held, $950 million global manufacturer of a broad line of electronic interconnect solutions, including High-Speed Board-to-Board, High-Speed Cables, Mid-Board and Panel Optics, Precision RF, Flexible Stacking, and Micro/Rugged components and cables. Samtec Technology Centers are dedicated to developing and advancing technologies, strategies and products to optimize both the performance and cost of a system from the bare die to an interface 100 meters away, and all interconnect points in between. With 40+ international locations and products sold in more than 125 different countries, Samtec's global presence enables its unmatched customer service.

**As required by our governmental client, this position requires being a US Citizen AND an active Secret clearance.** The Administrative Assistant will prepare reports & related correspondence in accordance with the Commanders' Support Staff Execution, Organization, and Responsibilities and USAF/USSF regulations and aid the government in organizing conferences and events. Compensation & Benefits: Estimated Starting Salary Range for Administrative Assistant: $70,000.00-75,000.00 Pay commensurate with experience. Full time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided. Benefits are subject to change with or without notice. Administrative Assistant Responsibilities Include: Support the planning and execution of organizational events and conferences. Provide administrative support for special projects and task tracking. Review project materials to ensure compliance with established procedures. Assist in developing and updating internal administrative policies and procedures. Edit and proofread official documents for clarity, accuracy, and grammatical correctness. Research and apply office automation tools to enhance administrative efficiency. Serve as the unit's knowledge and SharePoint administrator, managing information sharing platforms. Oversee workflow processes, task management tools, and collaborative documentation. Manage calendars, meetings, and logistics for senior leaders. Prepare and review internal and external correspondence and memorandums. Apply official style and formatting guidance for preparing reports and communications. Assist with coordinating and processing travel documentation for leadership staff. Performs other job-related duties as assigned. Administrative Assistant Experience, Education, Skills, Abilities requested: Bachelor's Degree. 5-7 Years' Experience in an Administrative Assistant role, government experience preferred. Familiar with USG (United States Government) applications; MilPDS, LeaveWeb, IAO Express, MyFSS, and CitiManager (Credit Cards). Familiar with CSS (Trusted Agent for the Drug Demand Reduction Program). Familiar with Personnel Flight (Evaluations and Retirement paperwork). Ability to manage Outlook calendars and meeting coordination. Ability to manage/maintain SharePoint sites. Excellent organizational, interpersonal and judgment skills. Excellent oral and written communication skills. Proficient with the Microsoft Office Suite (Word, Excel, Power Point, SharePoint, Outlook). Must pass pre-employment qualifications of Cherokee Federal. Company Information: Cherokee Nation Defense Solutions (CNDS) is a part of Cherokee Federal - the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government's mission with compassion and heart. To learn more about CNDS, visit cherokee-federal.com. #CherokeeFederal #LI-CK1 Cherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply. Administrative Coordinator Program Support Specialist Executive Administrative Assistant Office Operations Specialist Project Administrative Officer Administration Coordination Documentation Scheduling Compliance Legal Disclaimer: All qualified applicants will receive consideration for employment without regard to protected veteran status, disability or any other status protected under applicable federal, state or local law. Many of our job openings require access to government buildings or military installations. Candidates must pass pre-employment qualifications of Cherokee Federal. Many of our job openings require access to government buildings or military installations. Candidates must pass pre-employment qualifications of Cherokee Federal.

Country: United States of America Onsite U.S. Citizen, U.S. Person, or Immigration Status Requirements: U.S. citizenship is required, as only U.S. citizens are authorized to access information under this program/contract. Security Clearance: None/Not Required Collins Aerospace, an RTX company, is a leader in technologically advanced and intelligent solutions for the global aerospace and defense industry. Collins Aerospace has the capabilities, comprehensive portfolio, and expertise to solve customers' toughest challenges and to meet the demands of a rapidly evolving global market. We are currently searching for an Administrative Assistant Coordinator to join our team in Colorado Springs, CO. This is an onsite position who supports multiple leaders in Engineering, Program Management, Operations and others at the Colorado Springs site. As an Administrative Assistant, you will need to demonstrate a strong ability to think critically in a fast-paced environment. This role is responsible for upholding Collins's values by demonstrating professionalism, confidentiality, leadership, and a level of service that goes above and beyond the basics. Your ability to anticipate your leaders' needs and proactively solve problems before they arise, will be key. A successful candidate must demonstrate stakeholder management skills, show flexibility, and have exceptional time management to keeping things running smoothly, strong verbal and written communication. Also, the candidate must be solutions-oriented, comfortable with ambiguity and have a passion for process improvement. What You Will Do Proactively manage hectic and complex calendar for leadership team. Priorities based on customer meetings, program cycles, fiscal calendars, current projects, and team needs Coordinate internal meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, etc Book domestic and international travel within travel policy, considering travel visas, costs and proper documentation Prepare expense reports and purchase requisitions Effectively interface with employees from other business units and leaders inside and outside the company and recognizes key players within all organizations Supporting onsite and offsite business meetings, including, food orders, luncheon planning, visitor requests, guest Wi-Fi, DT troubleshooting, conference room, and planning of other business-related meetings as requested Organize space planning for the site Assist with PowerPoint presentations; Microsoft applications when needed Help plan and execute employee morale events and activities to enhance engagement Security desk duties including checking in visitors/customers and providing temporary badges Order office supplies and kitchenet supplies for the site Assist in tasks associated with onboarding of new employees Preform other general administrative and project duties as requested by leadership Job duties may change at any time due to business need Have the ability to handle confidential material with the utmost discretion Ensure communications are clear, thorough, and specific, with attention to follow-through Accountable with a high degree of initiative; ability to balance fluctuating workload and tasks Qualifications You Must Have Typically requires HS Diploma or AA/AS degree (or other 2-year post high school training) with a minimum of 4 years of relevant experience Experience using Microsoft Office, Outlook, MS Teams, Concur, SAP, SharePoint, and Ariba Proven ability to manage tasks, work under pressure and consistently make deadlines What We Offer Medical, dental, and vision insurance Three weeks of vacation for newly hired employees Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option Tuition reimbursement program Student Loan Repayment Program Life insurance and disability coverage Optional coverages you can buy pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection Birth, adoption, parental leave benefits Ovia Health, fertility, and family planning Adoption Assistance Autism Benefit Employee Assistance Plan, including up to 10 free counseling sessions Healthy You Incentives, wellness rewards program Doctor on Demand, virtual doctor visits Bright Horizons, child and elder care services Teladoc Medical Experts, second opinion program And more! Learn More & Apply Now! Do you want to be a part of something bigger? A team whose impact stretches across the world, and even beyond? At Collins Aerospace, our Mission Systems team helps civilian, military and government customers complete their most complex missions - whatever and wherever they may be. Our customers depend on us for intelligent and secure communications, missionized systems for specialized aircraft and spacecraft and collaborative space solutions. By joining our team, you'll have your own critical part to play in ensuring our customer succeeds today while anticipating their needs for tomorrow. Are you up for the challenge? Join our mission today. *Please ensure the role type (defined below) is appropriate for your needs before applying to this role. Onsite: Employees who are working in Onsite roles will work primarily onsite. This includes all production and maintenance employees, as they are essential to the development of our products At Collins, the paths we pave together lead to limitless possibility. And the bonds we form - with our customers and with each other -- propel us all higher, again and again. Apply now and be part of the team that's redefining aerospace, every day. As part of our commitment to maintaining a secure hiring process, candidates may be asked to attend select steps of the interview process in-person at one of our office locations, regardless of whether the role is designated as on-site, hybrid or remote. The salary range for this role is 40,000 USD - 82,000 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate's work experience, location, education/training, and key skills.Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company's performance.This role is a U.S.-based role. If the successful candidate resides in a U.S. territory, the appropriate pay structure and benefits will apply.RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require RTX to shorten or extend the application window. RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act. Privacy Policy and Terms: Click on this link to read the Policy and Terms

**Country:** United States of America , Colorado Springs, CO, 80916 USA ** Onsite **U.S. Citizen, U.S. Person, or Immigration Status Requirements:** U.S. citizenship is required, as only U.S. citizens are authorized to access information under this program/contract. **Security Clearance:** None/Not Required Collins Aerospace, an RTX company, is a leader in technologically advanced and intelligent solutions for the global aerospace and defense industry. Collins Aerospace has the capabilities, comprehensive portfolio, and expertise to solve customers' toughest challenges and to meet the demands of a rapidly evolving global market. We are currently searching for an **Administrative Assistant Coordinator** to join our team in **Colorado Springs, CO** . This is an **onsite** **position** who supports multiple leaders in Engineering, Program Management, Operations and others at the Colorado Springs site. As an Administrative Assistant, you will need to demonstrate a strong ability to think critically in a fast-paced environment. This role is responsible for upholding Collins's values by demonstrating professionalism, confidentiality, leadership, and a level of service that goes above and beyond the basics. Your ability to anticipate your leaders' needs and proactively solve problems before they arise, will be key. A successful candidate must demonstrate stakeholder management skills, show flexibility, and have exceptional time management to keeping things running smoothly, strong verbal and written communication. Also, the candidate must be solutions-oriented, comfortable with ambiguity and have a passion for process improvement. **What You Will Do** + Proactively manage hectic and complex calendar for leadership team. Priorities based on customer meetings, program cycles, fiscal calendars, current projects, and team needs + Coordinate internal meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, etc + Book domestic and international travel within travel policy, considering travel visas, costs and proper documentation + Prepare expense reports and purchase requisitions + Effectively interface with employees from other business units and leaders inside and outside the company and recognizes key players within all organizations + Supporting onsite and offsite business meetings, including, food orders, luncheon planning, visitor requests, guest Wi-Fi, DT troubleshooting, conference room, and planning of other business-related meetings as requested + Organize space planning for the site + Assist with PowerPoint presentations; Microsoft applications when needed + Help plan and execute employee morale events and activities to enhance engagement + Security desk duties including checking in visitors/customers and providing temporary badges + Order office supplies and kitchenet supplies for the site + Assist in tasks associated with onboarding of new employees + Preform other general administrative and project duties as requested by leadership + Job duties may change at any time due to business need + Have the ability to handle confidential material with the utmost discretion + Ensure communications are clear, thorough, and specific, with attention to follow-through + Accountable with a high degree of initiative; ability to balance fluctuating workload and tasks **Qualifications You Must Have** + Typically requires HS Diploma or AA/AS degree (or other 2-year post high school training) with a minimum of 4 years of relevant experience + Experience using Microsoft Office, Outlook, MS Teams, Concur, SAP, SharePoint, and Ariba + Proven ability to manage tasks, work under pressure and consistently make deadlines **What We Offer** + Medical, dental, and vision insurance + Three weeks of vacation for newly hired employees + Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option + Tuition reimbursement program + Student Loan Repayment Program + Life insurance and disability coverage + Optional coverages you can buy pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection + Birth, adoption, parental leave benefits + Ovia Health, fertility, and family planning + Adoption Assistance + Autism Benefit + Employee Assistance Plan, including up to 10 free counseling sessions + Healthy You Incentives, wellness rewards program + Doctor on Demand, virtual doctor visits + Bright Horizons, child and elder care services + Teladoc Medical Experts, second opinion program + And more! **Learn More & Apply Now!** Do you want to be a part of something bigger? A team whose impact stretches across the world, and even beyond? At Collins Aerospace, our Mission Systems team helps civilian, military and government customers complete their most complex missions - whatever and wherever they may be. Our customers depend on us for intelligent and secure communications, missionized systems for specialized aircraft and spacecraft and collaborative space solutions. By joining our team, you'll have your own critical part to play in ensuring our customer succeeds today while anticipating their needs for tomorrow. Are you up for the challenge? Join our mission today. *Please ensure the role type (defined below) is appropriate for your needs before applying to this role. **Onsite:** Employees who are working in Onsite roles will work primarily onsite. This includes all production and maintenance employees, as they are essential to the development of our products At Collins, the paths we pave together lead to limitless possibility. And the bonds we form - with our customers and with each other -- propel us all higher, again and again. Apply now and be part of the team that's redefining aerospace, every day. **_As part of our commitment to maintaining a secure hiring process, candidates may be asked to attend select steps of the interview process in-person at one of our office locations, regardless of whether the role is designated as on-site, hybrid or remote._** The salary range for this role is 40,000 USD - 82,000 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate's work experience, location, education/training, and key skills. Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement. Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company's performance. This role is a U.S.-based role. If the successful candidate resides in a U.S. territory, the appropriate pay structure and benefits will apply. RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require RTX to shorten or extend the application window. _RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act._ **Privacy Policy and Terms:** Click on this link (******************************************************** to read the Policy and Terms Raytheon Technologies is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.

Job Description Insurance & Front Office Coordinator | Simply Kids Dental At Simply Kids Dental, we're committed to making every child's dental visit a positive experience. As an Insurance & Front Office Coordinator, you'll play a crucial role in our mission by ensuring families feel confident and cared for from their very first visit. You'll manage insurance verification and provide front office support, working alongside our expert administrative and clinical teams to deliver a seamless experience for every family we serve. Your organizational skills and warm demeanor will be key as you help create a welcoming environment that empowers children to smile and grow with confidence. We understand the importance of work-life balance and professional fulfillment. That's why we offer a competitive pay structure, including incentive bonuses, and a supportive, mission-driven culture. You'll enjoy a flexible 3-4 day workweek, paid time off, and holidays, all while being part of a team that values collaboration and fun. If you're detail-oriented, love interacting with people, and thrive in a lively pediatric dental setting, we invite you to join us in making a difference in children's lives every day. Compensation: $20 - $25 hourly Responsibilities: What You'll Do Verify dental insurance benefits before appointments and accurately enter details into patient records. Communicate clearly with parents about coverage, limitations, and estimated out-of-pocket costs. Support front-office functions, including scheduling, check-in/check-out, and answering phones, with warmth and professionalism. Coordinate with our outsourced insurance billing team to ensure accurate information flow and timely processing. Assist with treatment coordination, follow-up, and other administrative projects as needed. Help maintain a positive, efficient, and welcoming environment for patients, parents, and teammates. Qualifications: What We're Looking For 2+ years of dental front office or insurance verification experience. Strong understanding of PPO insurance plans and basic dental terminology. Eaglesoft or other dental software experience preferred. Bilingual (Spanish) strongly preferred. Excellent communication, organization, and multitasking skills. A team player who brings positivity, reliability, and empathy to every interaction. Willing to work in a fast-paced environment. Flexible and open to learning new skills. About Company Join Colorado Springs' Most Trusted Pediatric Dental Team! At Simply Kids Dental, we believe every child deserves a positive, confidence-building dental experience. Our award-winning team, named The Gazette's Best Workplaces of 2024 and Best Dental Office for Kids, Best of the Springs 2025, is growing! Why You'll Love It Here Enjoy a 3-4 day workweek with great work-life balance. Earn competitive pay plus incentive bonuses for meeting team goals. Take advantage of paid time off, holidays, and a workplace that values balance and fun. Be part of a mission-driven, supportive team that's passionate about helping kids smile and grow with confidence. Enjoy a supportive culture where collaboration and teamwork are the priority.

Please complete this application using your full legal name as it appears on your government issued forms of identification when you have time to go from start to finish. Application details cannot be saved along the way, and you must complete and submit the application in one sitting. If you leave your computer and return later, you may time out. REMINDER: Current DCSD employees must apply through their district log-on, this application is for external candidates only! Job Posting Title: Secretary to Athletics Job Description: Responsible for providing support in a variety of areas pertaining to athletics and activities. Develops and promotes good community relations among various community and school clientele. Essential Physical Requirements: • Occasional lifting five (5) to twenty (20) pounds • Frequent sitting, standing • Occasional bending, squatting, reaching, stooping Position Specific Information (if Applicable): Responsibilities: * -- Manages various functions related to athletic officials. * -- May supervise health room. * -- May direct the work of volunteer workers. * -- Performs other related duties as assigned or requested. * -- Collects and disseminates information pertaining to all athletics and activities to students, parents, staff, and community. * -- Maintains various records regarding athletic functions, eligibility of students, athletic events, officials and attendant functions; generates reports from such information and records. * -- Provides clerical assistance to various personnel. * -- Maintains the calendar and schedule of events and building activities. * -- Collects athletic and other fees. * -- Completes and submits a variety of forms required by the school, the District, or state agencies. * -- Provides assistance answering phones and other functions when needed. * -- Coordinates and schedules transportation for athletic and field trips. Certifications: Education: High School or Equivalent (Required) Skills: Position Type: Regular Primary Location: ThunderRidge High School One Year Only (Yes or No): Yes Scheduled Hours Per Week: 40 FTE: 1.00 Approx Scheduled Days Per Year: 205 Work Days * (260 days indicates a year-round position. Time off [or Off-Track Days] are then granted based on the position. Any exceptions to the normal off-track time will be noted in the Additional Position Details section above, as scheduled work days.) Minimum Hire Rate: $18.93 USD Hourly Maximum Hire Rate: $24.13 USD Hourly Full Salary Range: $18.93 USD - $29.33 USD Hourly * All salary amounts listed above are based on a full-time (1.0) FTE. If applicable, part-time salaries will be prorated according to the assigned FTE. Benefits: This position is eligible for health, vision, dental, health savings account (HSA), flexible spending accounts (FSA), District paid and voluntary additional (supplemental) life and accidental death and dismemberment insurance, short and long-term disability, critical illness and accident voluntary insurance, employee assistance program (EAP), voluntary 401(k), 403(b) and 457 retirement plan options. Time Off Plans: This position is eligible for paid sick and personal time. This position will be open until filled, but will not be open past: March 23, 2026

Responsible for performing a variety of administrative and support tasks in the successful operation of the store. These would include receiving, auditing, compliance and other regulatory obligations. General Responsibilities: Audit and reporting of ATF Form 4473 and other acquisition & disposition documentation according to regulations and procedures. Coordinate & perform a quarterly gun audit to include ALL firearms. Act as the on-site Safety Supervisor according to the Hazard Communication Plan. Process, Maintain, & report reoccurring membership billing & records. Verify, prepare, & deliver daily sales cash deposits. Identifies and prioritizes problems and issues within store operations. Handles all incoming & outgoing shipments & inputs invoices into QuickBooks. Acts as the onsite HR contact for employees and works with corporate HR on relevant issues. Update and maintain internal records retention process and filing systems. Open and distribute incoming mail. Develop, maintain and assist in process creation and improvement. Ensure DCF remains in compliance in both OSHA & EPA. Provides administrative assistance to the General Manager. *The company reserves the right to add or change duties at any time. Job Qualifications: Education: Bachelor's degree or equivalent in office management Experience: 7-10 years of related experience Skills: Excellent verbal and written communication Service orientation Critical thinking Active listening View all jobs at this company

Play Date Behavioral Interventions is a nonprofit organization providing a full spec trum of ser vices to chil dren with disabilities, including applied behavior analysis (ABA) therapy and respite care. We focus on help ing these chil dren develop the skills that allow them to nav i gate day to day inter ac tions using research-based and data driven interventions. Job Description Local nonprofit looking for a strong administrative individual who is extremely organized to be Admin Assistant to the Operations Director. The ideal person for this will be self-reliant, have high integrity, and excellent follow-through skills. Specifically, we are seeking a self-starter with a track record of being dedicated and loyal, who completes tasks in a timely manner with accuracy, and thrives on learning new things. You will be given multiple tasks and be expected to see them through to completion without micromanagement. On-going training is provided. Qualifications Qualified candidates will have strong customer service focus and receptionist experience. This position requires a professional appearance, excellent interpersonal communication skills, be detail-oriented, and must be a strong team player. Hours are 9AM - 6:15PM Tuesday through Friday and 8:30AM-4:15PM on Saturday. We offer excellent compensation based on education and experience with a generous benefits package including PTO, Medical/Vision/Dental insurance, Life insurance, and retirement benefits. High school diploma required. Some college preferred, but not required. Additional Information All your information will be kept confidential according to EEO guidelines.

Job Title: Machine Shop Administrative Assistant Schedule: Monday - Friday | 7:00 AM - 3:30 PM Pay: $21/hour About the Role We're looking for a reliable and organized Administrative Assistant to support daily operations in our busy machine shop in Colorado Springs. This role is perfect for someone who's computer savvy, enjoys keeping things organized, and can balance front-office responsibilities with occasional errands. Responsibilities Greet customers and visitors at the front desk with a professional, friendly attitude Answer phones and handle general email correspondence Perform data entry, filing, and document organization Save, upload, and manage digital files accurately Create templates and reports using Microsoft Word and Excel Communicate with team members through Microsoft Teams Run occasional errands (e.g., buying stamps or office supplies) Support the shop manager and team with administrative tasks as needed Qualifications Proficient in Microsoft Word, Excel, and Teams Comfortable with file management (saving, uploading, and organizing files) Excellent communication and customer service skills Strong attention to detail and ability to multitask Valid driver's license for occasional errands Prior administrative or office experience preferred Schedule & Pay Hours: Monday-Friday, 7:00 AM - 3:30 PM Pay: $21/hour Why You'll Love It Here Steady weekday schedule-no nights or weekends Friendly, team-oriented shop environment Opportunities to learn and grow within the company At ROLINC Staffing & Search, we connect great job seekers with great companies along the Colorado Front Range and beyond! Since 1991, we've specialized in matching skilled trades talent with manufacturing, distribution, and construction companies - providing temp-to-hire, direct hire, and career-advancing opportunities. Originally founded as Resumes On-Line, Inc., we evolved into a niche staffing firm focused on building strong teams in hands-on industries. Ready for your next great job? Apply with ROLINC today!

Job Description Skate City in Colorado Springs, CO is looking for one sports membership administrative assistant to join our 82 person strong team. We are located on 3325 Meadow Ridge Dr. Our ideal candidate is self-driven, ambitious, and reliable. Responsibilities Manage membership database for Skate City Sports and submit updated weekly membership lists to personnel at Skate City rink locations. Conduct roster and enrollment audits of active Skate City Sports members. Conduct follow-up communications with members regarding cancellations or declined payments. Qualifications Experience with backend website CRM systems and member databases. Strong Excel and Google Sheet database skills. Excellent time management and organization abilities. Strong verbal and written communication skills. We are looking forward to hearing from you. Available shifts and compensation: Available shifts all days except Sundays and Saturdays. Compensation is $20.00/hour. About Skate City: Skate City is looking for an individual to join our team. Our ideal candidate is self-driven, motivated and trustworthy. Learn more about us at ****************************************************** By applying to this job, you agree to receive periodic text messages from this employer and Homebase about your pending job application. Opt out anytime. Msg & data rates may apply. Powered by Homebase. Free employee scheduling, time clock and hiring tools.

Job Description Person with administrative experience and skills in to work in a locally owned and operated flooring company in Colorado Springs, CO. Data entry/costing invoices Filing and other general assignments Direct communication and coordination with staff Other duties as assigned in support of office Requirements Strong computer and typing skills/10 key typing Basic math skills Communication skills--effectively gets and gives information verbally and in writing Good listener Works well with others Organizational skills Focus and drive Dependability Nice To Haves RFMS (Retail Flooring Management System) experience Microsoft Outlook Microsoft Excel Printer/Scanner skills Adobe Acrobat Benefits Health and dental insurance; 401K with employer match; plus vacation and holiday pay.

Job Description Looking to make a difference in the lives of pets and people? With an almost year-round beautiful blue sky and a scenic mountain backdrop, HSPPR is a nonprofit animal shelter serving El Paso, Pueblo, and Douglas Counties as well as the City of Centennial in the colorful State of Colorado. We employ a total of 200+ employees. We are an organization that celebrates and prioritizes diversity and inclusion. HSPPR welcomes you to apply for this exciting opportunity at our socially conscious organization. Job Summary The Administrative Support Specialist provides critical administrative, logistical, and operational support to the Animal Law Enforcement (ALE) Training and Response Manager. This position ensures the smooth coordination of training programs, emergency preparedness activities, documentation, and communication across all ALE divisions, including support for the Community Animal Response Team (CART) and Special Operations Response Team (SORT). This role is ideal for a detail-oriented professional who thrives in a dynamic environment, balancing administrative precision with mission-driven work supporting law enforcement and animal welfare operations. Key Duties and Responsibilities Training and Program Support Assist with scheduling and logistics for all ALE training programs, including the ALE Training Academy and continuing education. Track and maintain employee training records, certifications, and continuing education credits. Prepare rosters, course materials, and evaluation forms for all training sessions. Maintain and update the training calendar, distributing updates to staff and supervisors. Support development of training documentation, including SOP updates and curriculum materials. Assist in coordinating classroom space, equipment setup, and virtual training sessions. Emergency Preparedness Support Provide administrative support for CART and SORT operations, including volunteer rosters, training records, and deployment documentation. Maintain inventory logs for trailers, equipment, and supplies; assist with scheduling maintenance and restocking. Track disaster readiness checklists and certification renewals for staff and volunteers. Support the Manager in documenting deployments, after-action reports, and FEMA or grant-related paperwork. Prepare and maintain MOUs, contact lists, and communication templates for emergency response partners. Administrative and Operational Tasks Manage correspondence, scheduling, and record-keeping for the ALE Training and Preparedness programs. Prepare reports, data summaries, and dashboards for ALE leadership. Assist with event planning for ALE recognition, volunteer engagement, and outreach activities. Maintain organized electronic and hard-copy filing systems for training, preparedness, and compliance records. Assist in developing and tracking program budgets, purchase requests, and vendor invoices. Support internal communications, meeting agendas, and follow-up documentation. Communication and Coordination Serve as a point of contact for training and CART/SORT volunteer inquiries. Coordinate with other HSPPR departments to ensure alignment of training, volunteer, and operational efforts. Provide timely updates to the Training and Preparedness Coordinator and ALE leadership regarding scheduling, documentation, and upcoming deadlines. Other: Commitment to the mission, values, goals, and success of HSPPR. Perform all other duties as assigned. Supervisory Duties None Physical Demands Ability to sit, stand, and work at a computer for extended periods. Must be able to lift up to 25 pounds for equipment setup or supply organization. Regularly sits at computer station. Must be able to lift, push, and pull a minimum of forty pounds with reasonable accommodations. Must be able to be on feet for extended periods of time. Typically stands, bends, stoops and crouches. Consistently exposed to animals in the workplace and animal allergens under conditions with limited alternatives available. Regular exposure to animal environments, shared office spaces, and moderate noise. Periodically drives a HSPPR Vehicle to perform duties. Schedule Requirements Primarily on-site; Monday-Friday, 8:00 AM-5:00 PM. May occasionally assist during training events or emergency activations outside normal hours. Education/Experience Necessary High School Diploma or GED required; coursework or certification in office administration, project coordination, or public safety preferred. Prior completion of FEMA ICS courses (#100, #200, #300, #400, #700 and #800) or ability to obtain within 60 days of hire. Two (2) years of administrative, program coordination, or related experience required; experience in law enforcement, emergency management, or animal welfare preferred. Strong organizational and time-management skills with the ability to manage multiple priorities. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and database systems (PowerDMS, Chameleon, SystemHub, or similar). Excellent written, verbal, and interpersonal communication skills. Detail-oriented with strong record-keeping and data entry accuracy. Ability to maintain confidentiality and handle sensitive information with discretion. Comfortable working in a team-oriented, fast-paced environment with changing priorities. Valid Colorado Driver's License and insurable driving record required. The Humane Society of the Pikes Peak Region is a Public Service Loan Forgiveness qualified employer. To learn more about this program, go to ****************************** The core values of the staff unite us and guide us to provide the best service to the animals in our care, our organization, and our community. Core Values Statements- Compassion: We believe that animals matter. We are committed to treating animals and people with kindness, respect and compassion. Stewardship: We are accountable and transparent in our actions and in the use of our resources to build trust in those we serve. Integrity: We believe we can make the greatest impact by staying true to our mission, always doing what is best for the animals and people of our community, and by standing united in our decisions. Excellence: We are passionate about our mission, and strive for excellence through continual learning, innovation and the development of our board, staff and volunteers. Collaboration: We seek strategic partnerships and alliances to advance the welfare and protection of animals and people. Service: We exist to serve our communities and operate with this commitment to serve as front and center in all we do. As a condition of employment with HSPPR, you will be required to authorize HSPPR and ProScreening to conduct a background check before confirming an employment start date. The background check will include a criminal investigation, verification of citizenship/immigration status, and a motor vehicle record. By applying for this position, you acknowledge and agree that any offers of employment will be contingent upon completion of the background check to the satisfaction of HSPPR. In consideration of any offers of employment made as a result of your interest in this position, by applying for this position, you hereby waive any and all claims that you may have against HSPPR for invasion of privacy in respect to drug testing and background checks as listed above. Job Posted by ApplicantPro