Service assistant jobs in Virginia - 1,294 jobs

Job Announcement Join the Park Authority and our nationally recognized team of professionals! This position will work as a part of one of the most highly regarded park systems in the country. With more than 25,000 acres of parkland, nine REC Centers, eight golf courses, three lakefront parks, and more, FCPA is an exciting organization to be a part of and there are many opportunities for staff to make a difference at every level. Under minimal supervision assists in the day to-day operations of services offered in the Park Operations branch. Primary point of contact for Park Operations maintenance phone line and email. Responds directly to a high volume of customer inquiries and customers over the telephone and by email. Assists in the divisions hiring, interviewing, and onboarding processes. Communicates daily with Park Authority staff to research and resolve inquiries and maintenance requests. Manages or coordinates branch programs such as agency motor pool, Adopt-A-Field, Vegetative Planting Requests, etc. Enters, validates, and updates asset information management system. Manages the Park Operations office. Successful applicants will be self-motivated and have excellent interpersonal communication skills to mitigate user concerns and promote agency services. Position reports to 12055 Government Center Pkwy, Fairfax, VA 22035 3 Days a week, teleworks 2 days a week. The assigned functional areas are general office administration, customer service, and/or office management. Illustrative Duties (The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position .) General Financial Duties Recommends changes to agency/work unit administrative policies, procedures and methods; Uses existing spreadsheets and databases to interpret and organize resource information; Provides customized reports to analysts or others in the unit. Fiscal Administration Approves and authorizes accounts through corporate system; Monitors external accounts and resolves discrepancies; Purchasing Determines substitutes for supplies and low value equipment; Verifies the accuracy of and updates the department equipment and/or fixed asset inventory; Authorizes requests for goods and services in corporate system; Monitors contract compliance (e.g., expirations, payment terms, costs); Scheduling & Coordinating for others Researches and negotiates with hotels, etc. for best logistical arrangements for rooms; Makes complex scheduling arrangements involving multiple parties, including informing all relevant parties; Independently makes and cancels meetings depending on the subject and attendees; Determines what confidential information can be disseminated and to whom; Arranges for special room or equipment needs and/or multiple locations & individuals; Communication Independently composes original correspondence (e.g., preparation of replies to non-technical requests) for the executive/work unit head's review and signature; Coordinates data collection and provides information to others including executive/work unit head; Explains policies of the functional area (e.g., purchasing, travel, and leave). Office Management Performs/supervises several administrative functions (e.g., records management, reception); Analyzes short-term administrative needs of the unit (e.g., status of supplies and equipment, determining if work order is needed); Notifies relevant individuals of work progress and inquires as to its status. General Administrative Develops filing systems (paper and/or electronic); Develops internal mailing processes and procedures; Prepares non-routine responses to correspondence; May supervise general administrative functions. Receptionist/Public Contact Oversees or resolves non-routine/difficult situations based on knowledge and interpretation of established policies & procedures; Interprets county rules & regulations to employees, management, and the public using discretion as to proper application. Information Systems/Software Creates and maintains databases; Generates unique reports; Diagnoses and resolves simple software/hardware problems; Maintains Web pages; Reports Prepares routine reports and statistics based on information compiled from various sources; Determines report format and elements. Payroll Prepares and/or supervises preparation of complex payroll (e.g., shift differential, overtime, multiple grants, 56 hour workweek, FLSA). Researches payroll issues (e.g., overtime, leave hours). Interprets policies & procedures. Personnel Initiates the full range of processing for complex personnel actions; Conducts new employee orientation within assigned agency, including notifying employees of Period of Initial Eligibility and the importance of compliance; Uses Human Capital Management Enterprise Resource Planning system regularly to process departmental HR transactions; Updates job descriptions using information obtained from employee, supervisor, evaluations and samples; Completes job recruitment packages including drafting advertisement language for non-professional job announcements; Required Knowledge Skills and Abilities (The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.) Knowledge and understanding of the programs or activities of the unit served, as well as of the county and departmental administrative guides; Position may require knowledge of basic principles and methods of a technical or professional field. Math Skills Basic math skills. Word Processing/Typing Intermediate skills in use of applicable Microsoft Office Word. PC Skills Intermediate skills in the use of applicable Microsoft Office Suite software; Intermediate skills in the use of agency specific software applications. Communication Ability to communicate well through written and oral means. Information Abilities Ability to gather, integrate, and analyze simple data. Interpersonal Abilities Ability to establish and maintain effective working relationships with both external and internal contacts. Purchasing and Accounting Ability to perform data entry into Purchasing/Logistics Enterprise Resource Planning systems and/or Financial Enterprise Resource Planning systems in at least five functions. Personnel and Payroll Ability to perform complex Human Capital Management Enterprise Resource Planning system functions (e.g., establish a position, create a PCF, determine cost center codes, etc.). Executive Assistance Ability to maintain confidentiality and be sensitive to political issues. Employment Standards MINIMUM QUALIFICATIONS: Any combination of education, experience and training equivalent to high school graduation and three years of experience providing administrative support in the assigned functional area(s). CERTIFICATES AND LICENSES REQUIRED: Driver's License (Required) NECESSARY SPECIAL REQUIREMENTS: The appointee to this position will be required to complete a criminal background check and driving record check to the satisfaction of the employer. PREFERRED QUALIFICATIONS: 3+ years' experience in administrative support, general office management, or customer support. 3+ years' experience in financial management, purchasing, or scheduling. 3+ years' experience resolving customer issues over the phone and email. 3+ years' experience using Microsoft Office products, Excel, PowerPoint, Word, Outlook. 3+ years' experience using a customer relationship management, asset management, database management, or maintenance work order management software. Bachelor's Degree PHYSICAL REQUIREMENTS: Ability to remain sedentary for extended periods in an office environment. All duties may be performed with or without reasonable accommodations. SELECTION PROCEDURE: Panel interview; may include exercise. Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home (including Spanish, Asian/Pacific Islander, Indo-European, and many others.) We encourage candidates who are bilingual in English and another language to apply for this opportunity. Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce. Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY . . EEO/AA/TTY. #LI-SP1