Administrative specialist vs administrative office specialist

The differences between administrative specialists and administrative office specialists can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both an administrative specialist and an administrative office specialist. Additionally, an administrative specialist has an average salary of $38,758, which is higher than the $35,177 average annual salary of an administrative office specialist.

The top three skills for an administrative specialist include customer service, data entry and powerpoint. The most important skills for an administrative office specialist are customer service, data entry, and word processing.

Administrative specialist vs administrative office specialist overview

	Administrative Specialist	Administrative Office Specialist
Yearly salary	$38,758	$35,177
Hourly rate	$18.63	$16.91
Growth rate	-8%	-8%
Number of jobs	71,227	96,945
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 48%	Bachelor's Degree, 47%
Average age	50	50
Years of experience	2	2

What does an administrative specialist do?

An administrative specialist is in charge of various clerical tasks to support supervisors and management staff. Their responsibility is to act as the main point of contact among clients through answering calls and responding to inquiries, managing schedules, arranging appointments and travel, addressing complaints and resolving internal issues, managing payroll, and keeping an organized database. Furthermore, an administrative specialist can also conduct research and analysis, prepare reports and other forms of documentation, and coordinate workflow in a particular area.

What does an administrative office specialist do?

An administrative office specialist helps offices to run efficiently and smoothly by performing clerical support tasks. Their responsibilities often include preparing and processing documents, arranging meetings and appointments, monitoring the budgets and expenditures, answering calls and correspondence, handling the inventory and procurement of office supplies, and developing strategies to optimize office operations. They may also address issues and concerns, resolving them promptly and professionally. Furthermore, as an administrative office specialist, it is essential to coordinate staff, all while implementing the company's policies and regulations.

Administrative specialist vs administrative office specialist salary

Administrative specialists and administrative office specialists have different pay scales, as shown below.

	Administrative Specialist	Administrative Office Specialist
Average salary	$38,758	$35,177
Salary range	Between $25,000 And $58,000	Between $28,000 And $43,000
Highest paying City	Washington, DC	Seattle, WA
Highest paying state	California	Alaska
Best paying company	Meta	University of California, Berkeley
Best paying industry	Technology	Technology

Differences between administrative specialist and administrative office specialist education

There are a few differences between an administrative specialist and an administrative office specialist in terms of educational background:

	Administrative Specialist	Administrative Office Specialist
Most common degree	Bachelor's Degree, 48%	Bachelor's Degree, 47%
Most common major	Business	Business
Most common college	Western Carolina University	Western Carolina University

Administrative specialist vs administrative office specialist demographics

Here are the differences between administrative specialists' and administrative office specialists' demographics:

	Administrative Specialist	Administrative Office Specialist
Average age	50	50
Gender ratio	Male, 24.4% Female, 75.6%	Male, 14.3% Female, 85.7%
Race ratio	Black or African American, 9.3% Unknown, 3.9% Hispanic or Latino, 16.3% Asian, 3.8% White, 65.9% American Indian and Alaska Native, 0.7%	Black or African American, 10.2% Unknown, 3.9% Hispanic or Latino, 15.0% Asian, 4.0% White, 66.2% American Indian and Alaska Native, 0.7%
LGBT Percentage	6%	6%

Differences between administrative specialist and administrative office specialist duties and responsibilities

Administrative specialist example responsibilities.

Participate in committee meetings by preparing minutes and presentation summaries, planning meeting agendas, and organizing and managing meeting logistics.
Process incoming and outgoing medical records with newly implement HIPAA requirements.
Maintain personnel records, electronic databases, oversee and administer department SharePoint website.
Redesign and reformat PowerPoint presentations, customize individual client presentations for specific look & feel.
Create and successfully implement a new faculty form to collect necessary information for payroll forms.
Conduct training of new personnel using spreadsheets & PowerPoint presentations to ensure compliance of organizational policies & procedures.

Administrative office specialist example responsibilities.

Participate in committee meetings by preparing minutes and presentation summaries, planning meeting agendas, and organizing and managing meeting logistics.
Develop PowerPoint presentations for seminars and workshops.
Prepare briefings for senior level management using Microsoft PowerPoint.
Prepare bi-weekly payroll reports and special cost analyses and forecasting.
Coordinate accessibility into main office building along with identification badge and process direct deposit via state guidelines for payroll.
Coordinate travel arrangements in DTS; schedule mode of transportation, prepare trip folders, arrange lodging reservations and develop itineraries.

Administrative specialist vs administrative office specialist skills

Common administrative specialist skills

Customer Service, 14%
Data Entry, 6%
PowerPoint, 6%
Office Procedures, 5%
Patients, 5%
Payroll, 4%

Common administrative office specialist skills

Customer Service, 27%
Data Entry, 8%
Word Processing, 6%
Payroll, 3%
PowerPoint, 3%
Phone Calls, 3%

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Administrative Specialist
Administrative Specialist vs Administrative Office Specialist

Updated January 8, 2025

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