Administrative specialist vs administrator secretary

The differences between administrative specialists and administrator secretaries can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both an administrative specialist and an administrator secretary. Additionally, an administrative specialist has an average salary of $38,758, which is higher than the $34,336 average annual salary of an administrator secretary.

The top three skills for an administrative specialist include customer service, data entry and powerpoint. The most important skills for an administrator secretary are patients, routine correspondence, and customer service.

Administrative specialist vs administrator secretary overview

	Administrative Specialist	Administrator Secretary
Yearly salary	$38,758	$34,336
Hourly rate	$18.63	$16.51
Growth rate	-8%	-8%
Number of jobs	71,227	99,520
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 48%	Bachelor's Degree, 37%
Average age	50	50
Years of experience	2	2

What does an administrative specialist do?

An administrative specialist is in charge of various clerical tasks to support supervisors and management staff. Their responsibility is to act as the main point of contact among clients through answering calls and responding to inquiries, managing schedules, arranging appointments and travel, addressing complaints and resolving internal issues, managing payroll, and keeping an organized database. Furthermore, an administrative specialist can also conduct research and analysis, prepare reports and other forms of documentation, and coordinate workflow in a particular area.

What does an administrator secretary do?

Administrator secretaries are assistants to managers or higher officers in charge of administrative tasks. Their responsibilities include liaising with an organization's internal departments and in communicating with the general public. They make arrangements and scheduling of meetings, events, and appointments. Sometimes, they assume tasks in clerical and administrative nature. It is also part of their job to work hand-in-hand with executives, managers, and any other personnel in corporations.

Administrative specialist vs administrator secretary salary

Administrative specialists and administrator secretaries have different pay scales, as shown below.

	Administrative Specialist	Administrator Secretary
Average salary	$38,758	$34,336
Salary range	Between $25,000 And $58,000	Between $25,000 And $46,000
Highest paying City	Washington, DC	Urban Honolulu, HI
Highest paying state	California	Hawaii
Best paying company	Meta	Deloitte
Best paying industry	Technology	Manufacturing

Differences between administrative specialist and administrator secretary education

There are a few differences between an administrative specialist and an administrator secretary in terms of educational background:

	Administrative Specialist	Administrator Secretary
Most common degree	Bachelor's Degree, 48%	Bachelor's Degree, 37%
Most common major	Business	Business
Most common college	Western Carolina University	Western Carolina University

Administrative specialist vs administrator secretary demographics

Here are the differences between administrative specialists' and administrator secretaries' demographics:

	Administrative Specialist	Administrator Secretary
Average age	50	50
Gender ratio	Male, 24.4% Female, 75.6%	Male, 5.8% Female, 94.2%
Race ratio	Black or African American, 9.3% Unknown, 3.9% Hispanic or Latino, 16.3% Asian, 3.8% White, 65.9% American Indian and Alaska Native, 0.7%	Black or African American, 9.1% Unknown, 3.9% Hispanic or Latino, 15.9% Asian, 3.8% White, 66.6% American Indian and Alaska Native, 0.7%
LGBT Percentage	6%	6%

Differences between administrative specialist and administrator secretary duties and responsibilities

Administrative specialist example responsibilities.

Participate in committee meetings by preparing minutes and presentation summaries, planning meeting agendas, and organizing and managing meeting logistics.
Process incoming and outgoing medical records with newly implement HIPAA requirements.
Maintain personnel records, electronic databases, oversee and administer department SharePoint website.
Redesign and reformat PowerPoint presentations, customize individual client presentations for specific look & feel.
Create and successfully implement a new faculty form to collect necessary information for payroll forms.
Conduct training of new personnel using spreadsheets & PowerPoint presentations to ensure compliance of organizational policies & procedures.

Administrator secretary example responsibilities.

Manage fireworks inventory through QuickBooks and process customer wholesale orders.
Maintain internal and external SharePoint team sites.
Proofread material for accuracy, correct punctuation, spelling and grammar.
Draft, proofread, and distribute correspondence, reports, and presentations.
Develop written and graphical reports to DoD personnel
Develop and recommend policy for implementation by the DoD.

Administrative specialist vs administrator secretary skills

Common administrative specialist skills

Customer Service, 14%
Data Entry, 6%
PowerPoint, 6%
Office Procedures, 5%
Patients, 5%
Payroll, 4%

Common administrator secretary skills

Patients, 10%
Routine Correspondence, 9%
Customer Service, 8%
Telephone Calls, 6%
Payroll, 6%
Office Procedures, 5%

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Administrative Specialist vs Administrator Secretary

Updated January 8, 2025

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