Administrative specialist vs assistant project coordinator

The differences between administrative specialists and assistant project coordinators can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both an administrative specialist and an assistant project coordinator. Additionally, an assistant project coordinator has an average salary of $44,499, which is higher than the $38,758 average annual salary of an administrative specialist.

The top three skills for an administrative specialist include customer service, data entry and powerpoint. The most important skills for an assistant project coordinator are purchase orders, financial statements, and payroll.

Administrative specialist vs assistant project coordinator overview

	Administrative Specialist	Assistant Project Coordinator
Yearly salary	$38,758	$44,499
Hourly rate	$18.63	$21.39
Growth rate	-8%	-8%
Number of jobs	71,227	68,785
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 48%	Bachelor's Degree, 66%
Average age	50	50
Years of experience	2	2

What does an administrative specialist do?

An administrative specialist is in charge of various clerical tasks to support supervisors and management staff. Their responsibility is to act as the main point of contact among clients through answering calls and responding to inquiries, managing schedules, arranging appointments and travel, addressing complaints and resolving internal issues, managing payroll, and keeping an organized database. Furthermore, an administrative specialist can also conduct research and analysis, prepare reports and other forms of documentation, and coordinate workflow in a particular area.

What does an assistant project coordinator do?

An assistant project coordinator provides administrative and clerical support to project coordinators and management. They are usually responsible for preparing documentation and reports, managing schedules, handling calls and correspondence, liaising with internal and external parties, coordinating with different teams, organizing meetings and appointments, and maintaining records. Besides reporting directly to the project coordinator, they also work together in setting and implementing goals and guidelines, establishing timelines, and monitoring overall operations to ensure procedures adhere to standards, schedules, and project requirements.

Administrative specialist vs assistant project coordinator salary

Administrative specialists and assistant project coordinators have different pay scales, as shown below.

	Administrative Specialist	Assistant Project Coordinator
Average salary	$38,758	$44,499
Salary range	Between $25,000 And $58,000	Between $30,000 And $64,000
Highest paying City	Washington, DC	Davis, CA
Highest paying state	California	Maryland
Best paying company	Meta	Baptist Health
Best paying industry	Technology	Government

Differences between administrative specialist and assistant project coordinator education

There are a few differences between an administrative specialist and an assistant project coordinator in terms of educational background:

	Administrative Specialist	Assistant Project Coordinator
Most common degree	Bachelor's Degree, 48%	Bachelor's Degree, 66%
Most common major	Business	Business
Most common college	Western Carolina University	Western Carolina University

Administrative specialist vs assistant project coordinator demographics

Here are the differences between administrative specialists' and assistant project coordinators' demographics:

	Administrative Specialist	Assistant Project Coordinator
Average age	50	50
Gender ratio	Male, 24.4% Female, 75.6%	Male, 38.8% Female, 61.2%
Race ratio	Black or African American, 9.3% Unknown, 3.9% Hispanic or Latino, 16.3% Asian, 3.8% White, 65.9% American Indian and Alaska Native, 0.7%	Black or African American, 9.4% Unknown, 3.9% Hispanic or Latino, 16.4% Asian, 3.8% White, 65.8% American Indian and Alaska Native, 0.7%
LGBT Percentage	6%	6%

Differences between administrative specialist and assistant project coordinator duties and responsibilities

Administrative specialist example responsibilities.

Participate in committee meetings by preparing minutes and presentation summaries, planning meeting agendas, and organizing and managing meeting logistics.
Process incoming and outgoing medical records with newly implement HIPAA requirements.
Maintain personnel records, electronic databases, oversee and administer department SharePoint website.
Redesign and reformat PowerPoint presentations, customize individual client presentations for specific look & feel.
Create and successfully implement a new faculty form to collect necessary information for payroll forms.
Conduct training of new personnel using spreadsheets & PowerPoint presentations to ensure compliance of organizational policies & procedures.

Assistant project coordinator example responsibilities.

Manage QA budget for assign projects by identifying actual and potential budget over-runs and under-runs, develop and monitor project/program plans.
Design, format and update PowerPoint presentations for internal and external meetings.
Work with manufacturing and relate department managers to resolve manufacturing, scheduling problems or overall adherence to QA standards for projects.
Utilize PeopleSoft reporting.o create annual evaluations and succession plans for CIO's subordinates.o process bi-weekly payroll.

Administrative specialist vs assistant project coordinator skills

Common administrative specialist skills

Customer Service, 14%
Data Entry, 6%
PowerPoint, 6%
Office Procedures, 5%
Patients, 5%
Payroll, 4%

Common assistant project coordinator skills

Purchase Orders, 10%
Financial Statements, 7%
Payroll, 7%
Meeting Minutes, 6%
Expense Reports, 6%
CAD, 5%

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Administrative Specialist vs Assistant Project Coordinator

Updated January 8, 2025

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