Administrator vs executive administrator

The differences between administrators and executive administrators can be seen in a few details. Each job has different responsibilities and duties. While it typically takes 1-2 years to become an administrator, becoming an executive administrator takes usually requires 2-4 years. Additionally, an administrator has an average salary of $72,882, which is higher than the $52,855 average annual salary of an executive administrator.

The top three skills for an administrator include customer service, data entry and troubleshoot. The most important skills for an executive administrator are powerpoint, customer service, and expense reports.

Administrator vs executive administrator overview

	Administrator	Executive Administrator
Yearly salary	$72,882	$52,855
Hourly rate	$35.04	$25.41
Growth rate	5%	-8%
Number of jobs	67,553	141,235
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 56%	Bachelor's Degree, 54%
Average age	43	49
Years of experience	2	4

What does an administrator do?

Administrators are administrative professionals who oversee the whole office or department. They manage office activities and supervise administrative functions in the office. They work the office calendar and oversee the appointment-setting process. They coordinate office events and ensure that all preparations are made and that there are no conflicting schedules. They also maintain a database of external providers of various office needs. Administrators also oversee office supplies and prepare purchase requisitions. They also manage janitorial services and other functions that are related to the maintenance of the physical office space. Administrators ensure that all fixtures and equipment in the office are functioning well and have no problems.

What does an executive administrator do?

An executive administrator is responsible for assisting the senior management staff in planning strategies and analyzing business decisions to achieve the company's goals and objectives. Executive administrators schedule meetings and handle appointments, as well as helping with the implementation of training and programs for the employees to reach their maximum operational potential and increase productivity to meet projects' demands and ensure the highest customer satisfaction. They must have exceptional time-management and organizational skills, especially on performing administrative and clerical duties as needed, as well as excellent communication skills to respond to clients' inquiries, concerns, and requests.

Administrator vs executive administrator salary

Administrators and executive administrators have different pay scales, as shown below.

	Administrator	Executive Administrator
Average salary	$72,882	$52,855
Salary range	Between $46,000 And $113,000	Between $35,000 And $77,000
Highest paying City	San Francisco, CA	Seattle, WA
Highest paying state	Washington	New York
Best paying company	Apple	JPMorgan Chase & Co.
Best paying industry	Manufacturing	Technology

Differences between administrator and executive administrator education

There are a few differences between an administrator and an executive administrator in terms of educational background:

	Administrator	Executive Administrator
Most common degree	Bachelor's Degree, 56%	Bachelor's Degree, 54%
Most common major	Business	Business
Most common college	University of Pennsylvania	Western Carolina University

Administrator vs executive administrator demographics

Here are the differences between administrators' and executive administrators' demographics:

	Administrator	Executive Administrator
Average age	43	49
Gender ratio	Male, 36.0% Female, 64.0%	Male, 14.8% Female, 85.2%
Race ratio	Black or African American, 8.9% Unknown, 5.1% Hispanic or Latino, 12.6% Asian, 8.8% White, 64.3% American Indian and Alaska Native, 0.3%	Black or African American, 7.6% Unknown, 4.8% Hispanic or Latino, 11.2% Asian, 5.0% White, 71.0% American Indian and Alaska Native, 0.4%
LGBT Percentage	9%	10%

Differences between administrator and executive administrator duties and responsibilities

Administrator example responsibilities.

Develop a Perl script to manage the LDAP schema.
Hire and manage all receptionists and assistant MCA's.
Used all tools of Java stack in supporting and managing it.
Manage and process product orders on windows base on-line computer network system.
Manage ADP time system for technicians and approve time-off requests, supporting management.
Manage professional staff of 9 (including 5 MDs) and support staff of 10

Executive administrator example responsibilities.

Manage grant funding from NIH, HRSA, and private foundations.
Manage on-site nursing services deliver to patients; oversee billing and supervise on-site personnel.
Manage day-to-day human resource functions: maintain HRIS database, conduct new employee orientation, and benefits administration.
Manage 200 staff personnel (145 FTE's), consisting of 15 classifications, two unions and exempt personnel.
Develop twitter marketing landing pages, manage and maintain social marketing sites, blogs, and constant contact marketing efforts.
Achieve JCAHO accreditation for ambulatory care facilities.

Administrator vs executive administrator skills

Common administrator skills

Customer Service, 18%
Data Entry, 7%
Troubleshoot, 6%
Payroll, 6%
Financial Reports, 4%
Oversight, 4%

Common executive administrator skills

PowerPoint, 10%
Customer Service, 9%
Expense Reports, 7%
Office Procedures, 6%
Payroll, 5%
Data Entry, 5%

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Administrator vs Executive Administrator

Updated January 8, 2025

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