Confidential secretary vs administrative aide

The differences between confidential secretaries and administrative aides can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both a confidential secretary and an administrative aide. Additionally, an administrative aide has an average salary of $38,714, which is higher than the $33,976 average annual salary of a confidential secretary.

The top three skills for a confidential secretary include confidential correspondence, payroll and office procedures. The most important skills for an administrative aide are customer service, word processing, and proofreading.

Confidential secretary vs administrative aide overview

	Confidential Secretary	Administrative Aide
Yearly salary	$33,976	$38,714
Hourly rate	$16.33	$18.61
Growth rate	-8%	-8%
Number of jobs	12,765	96,883
Job satisfaction	5	-
Most common degree	Bachelor's Degree, 36%	Bachelor's Degree, 54%
Average age	50	50
Years of experience	2	2

Confidential secretary vs administrative aide salary

Confidential secretaries and administrative aides have different pay scales, as shown below.

	Confidential Secretary	Administrative Aide
Average salary	$33,976	$38,714
Salary range	Between $22,000 And $50,000	Between $30,000 And $48,000
Highest paying City	-	Windsor, CT
Highest paying state	-	Connecticut
Best paying company	-	Columbia University in the City of New York
Best paying industry	-	Utilities

Differences between confidential secretary and administrative aide education

There are a few differences between a confidential secretary and an administrative aide in terms of educational background:

	Confidential Secretary	Administrative Aide
Most common degree	Bachelor's Degree, 36%	Bachelor's Degree, 54%
Most common major	Business	Business
Most common college	Western Carolina University	Western Carolina University

Confidential secretary vs administrative aide demographics

Here are the differences between confidential secretaries' and administrative aides' demographics:

	Confidential Secretary	Administrative Aide
Average age	50	50
Gender ratio	Male, 13.4% Female, 86.6%	Male, 22.0% Female, 78.0%
Race ratio	Black or African American, 9.4% Unknown, 3.9% Hispanic or Latino, 16.5% Asian, 3.9% White, 65.7% American Indian and Alaska Native, 0.7%	Black or African American, 9.3% Unknown, 3.9% Hispanic or Latino, 16.3% Asian, 3.8% White, 66.0% American Indian and Alaska Native, 0.7%
LGBT Percentage	6%	6%

Differences between confidential secretary and administrative aide duties and responsibilities

Confidential secretary example responsibilities.

Manage fireworks inventory through QuickBooks and process customer wholesale orders.
Conduct extensive library and Internet research that serve as the basis for lectures and PowerPoint presentations.
Arrange travel for manager and staff, payroll, keep calendar of schedule meetings for manager and staff.
Prepare discharges, enter all updates into OASAS system and review patient information to verify patients eligibility to receive transportation reimbursement.
Type correspondence, enter workers compensation information into computer applications, Dictaphone, etc.

Administrative aide example responsibilities.

Support medical doctors, manage sensitive and confidential records pertaining to high risk patients with emphasis on accuracy.
Job costing (normal), A/R.
Design charts for GBR-P and UEWR manuals using Powerpoint for the radar group.
Reconcile A/R and A/P; contact vendors and customers to resolve account discrepancies.
Design and prepare PowerPoint presentations.
Process payroll for the department maintaining accuracy on all documentation.

Confidential secretary vs administrative aide skills

Common confidential secretary skills

Confidential Correspondence, 17%
Payroll, 13%
Office Procedures, 9%
Purchase Orders, 8%
Travel Arrangements, 8%
Financial Reports, 6%

Common administrative aide skills

Customer Service, 15%
Word Processing, 14%
Proofreading, 13%
Data Entry, 10%
Clerical Support, 6%
Database Management, 5%

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Office and Administrative Industry
Confidential Secretary
Confidential Secretary vs Administrative Aide

Updated January 8, 2025

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