Confidential secretary vs administrative office specialist

The differences between confidential secretaries and administrative office specialists can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both a confidential secretary and an administrative office specialist. Additionally, an administrative office specialist has an average salary of $35,177, which is higher than the $33,976 average annual salary of a confidential secretary.

The top three skills for a confidential secretary include confidential correspondence, payroll and office procedures. The most important skills for an administrative office specialist are customer service, data entry, and word processing.

Confidential secretary vs administrative office specialist overview

	Confidential Secretary	Administrative Office Specialist
Yearly salary	$33,976	$35,177
Hourly rate	$16.33	$16.91
Growth rate	-8%	-8%
Number of jobs	12,765	96,945
Job satisfaction	5	-
Most common degree	Bachelor's Degree, 36%	Bachelor's Degree, 47%
Average age	50	50
Years of experience	2	2

Confidential secretary vs administrative office specialist salary

Confidential secretaries and administrative office specialists have different pay scales, as shown below.

	Confidential Secretary	Administrative Office Specialist
Average salary	$33,976	$35,177
Salary range	Between $22,000 And $50,000	Between $28,000 And $43,000
Highest paying City	-	Seattle, WA
Highest paying state	-	Alaska
Best paying company	-	University of California, Berkeley
Best paying industry	-	Technology

Differences between confidential secretary and administrative office specialist education

There are a few differences between a confidential secretary and an administrative office specialist in terms of educational background:

	Confidential Secretary	Administrative Office Specialist
Most common degree	Bachelor's Degree, 36%	Bachelor's Degree, 47%
Most common major	Business	Business
Most common college	Western Carolina University	Western Carolina University

Confidential secretary vs administrative office specialist demographics

Here are the differences between confidential secretaries' and administrative office specialists' demographics:

	Confidential Secretary	Administrative Office Specialist
Average age	50	50
Gender ratio	Male, 13.4% Female, 86.6%	Male, 14.3% Female, 85.7%
Race ratio	Black or African American, 9.4% Unknown, 3.9% Hispanic or Latino, 16.5% Asian, 3.9% White, 65.7% American Indian and Alaska Native, 0.7%	Black or African American, 10.2% Unknown, 3.9% Hispanic or Latino, 15.0% Asian, 4.0% White, 66.2% American Indian and Alaska Native, 0.7%
LGBT Percentage	6%	6%

Differences between confidential secretary and administrative office specialist duties and responsibilities

Confidential secretary example responsibilities.

Manage fireworks inventory through QuickBooks and process customer wholesale orders.
Conduct extensive library and Internet research that serve as the basis for lectures and PowerPoint presentations.
Arrange travel for manager and staff, payroll, keep calendar of schedule meetings for manager and staff.
Prepare discharges, enter all updates into OASAS system and review patient information to verify patients eligibility to receive transportation reimbursement.
Type correspondence, enter workers compensation information into computer applications, Dictaphone, etc.

Administrative office specialist example responsibilities.

Participate in committee meetings by preparing minutes and presentation summaries, planning meeting agendas, and organizing and managing meeting logistics.
Develop PowerPoint presentations for seminars and workshops.
Prepare briefings for senior level management using Microsoft PowerPoint.
Prepare bi-weekly payroll reports and special cost analyses and forecasting.
Coordinate accessibility into main office building along with identification badge and process direct deposit via state guidelines for payroll.
Coordinate travel arrangements in DTS; schedule mode of transportation, prepare trip folders, arrange lodging reservations and develop itineraries.

Confidential secretary vs administrative office specialist skills

Common confidential secretary skills

Confidential Correspondence, 17%
Payroll, 13%
Office Procedures, 9%
Purchase Orders, 8%
Travel Arrangements, 8%
Financial Reports, 6%

Common administrative office specialist skills

Customer Service, 27%
Data Entry, 8%
Word Processing, 6%
Payroll, 3%
PowerPoint, 3%
Phone Calls, 3%

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Office and Administrative Industry
Confidential Secretary
Confidential Secretary vs Administrative Office Specialist

Updated January 8, 2025

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