Department administrator vs administrator secretary

The differences between department administrators and administrator secretaries can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both a department administrator and an administrator secretary. Additionally, a department administrator has an average salary of $49,768, which is higher than the $34,336 average annual salary of an administrator secretary.

The top three skills for a department administrator include patient care, patients and financial reports. The most important skills for an administrator secretary are patients, routine correspondence, and customer service.

Department administrator vs administrator secretary overview

	Department Administrator	Administrator Secretary
Yearly salary	$49,768	$34,336
Hourly rate	$23.93	$16.51
Growth rate	5%	-8%
Number of jobs	84,441	99,520
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 54%	Bachelor's Degree, 37%
Average age	43	50
Years of experience	2	2

What does a department administrator do?

Department administrators are professionals who are responsible for performing administrative and clerical tasks for a specific department within an organization. These administrators are required to prepare financial statements for clients while evaluating revisions through feedback with stakeholders. They must work with the human resources department to recruit and identify workers for retraining and skill upgrades. Department administrators must also develop and streamline departmental policies and processes so that they can ensure efficiency, productivity, and accountability.

What does an administrator secretary do?

Administrator secretaries are assistants to managers or higher officers in charge of administrative tasks. Their responsibilities include liaising with an organization's internal departments and in communicating with the general public. They make arrangements and scheduling of meetings, events, and appointments. Sometimes, they assume tasks in clerical and administrative nature. It is also part of their job to work hand-in-hand with executives, managers, and any other personnel in corporations.

Department administrator vs administrator secretary salary

Department administrators and administrator secretaries have different pay scales, as shown below.

	Department Administrator	Administrator Secretary
Average salary	$49,768	$34,336
Salary range	Between $34,000 And $72,000	Between $25,000 And $46,000
Highest paying City	South San Francisco, CA	Urban Honolulu, HI
Highest paying state	Alaska	Hawaii
Best paying company	MacArthur Foundation	Deloitte
Best paying industry	Energy	Manufacturing

Differences between department administrator and administrator secretary education

There are a few differences between a department administrator and an administrator secretary in terms of educational background:

	Department Administrator	Administrator Secretary
Most common degree	Bachelor's Degree, 54%	Bachelor's Degree, 37%
Most common major	Business	Business
Most common college	California State University - Bakersfield	Western Carolina University

Department administrator vs administrator secretary demographics

Here are the differences between department administrators' and administrator secretaries' demographics:

	Department Administrator	Administrator Secretary
Average age	43	50
Gender ratio	Male, 30.3% Female, 69.7%	Male, 5.8% Female, 94.2%
Race ratio	Black or African American, 8.8% Unknown, 5.1% Hispanic or Latino, 12.5% Asian, 8.8% White, 64.5% American Indian and Alaska Native, 0.3%	Black or African American, 9.1% Unknown, 3.9% Hispanic or Latino, 15.9% Asian, 3.8% White, 66.6% American Indian and Alaska Native, 0.7%
LGBT Percentage	9%	6%

Differences between department administrator and administrator secretary duties and responsibilities

Department administrator example responsibilities.

Manage calendars, correspondence, logs, reports and maintain documentation in Prolog.
Lead implementation of local area network and upgrade of scheduling, billing and A/R software.
Manage patient records ensuring confidentiality and compliance with all HIPAA regulations.
Initiate and manage the implementation of facilities management oversight of external properties.
Direct Medicaid health plan management division activities (manage care program operations, quality improvement, and contract administration).
Verify vendor quotes and resolve invoice discrepancies.

Administrator secretary example responsibilities.

Manage fireworks inventory through QuickBooks and process customer wholesale orders.
Maintain internal and external SharePoint team sites.
Proofread material for accuracy, correct punctuation, spelling and grammar.
Draft, proofread, and distribute correspondence, reports, and presentations.
Develop written and graphical reports to DoD personnel
Develop and recommend policy for implementation by the DoD.

Department administrator vs administrator secretary skills

Common department administrator skills

Patient Care, 10%
Patients, 10%
Financial Reports, 7%
Human Resources, 6%
Payroll, 6%
Departmental Policies, 5%

Common administrator secretary skills

Patients, 10%
Routine Correspondence, 9%
Customer Service, 8%
Telephone Calls, 6%
Payroll, 6%
Office Procedures, 5%

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Department Administrator vs Administrator Secretary

Updated January 8, 2025

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