Department administrator vs executive office assistant

The differences between department administrators and executive office assistants can be seen in a few details. Each job has different responsibilities and duties. While it typically takes 1-2 years to become a department administrator, becoming an executive office assistant takes usually requires 2-4 years. Additionally, a department administrator has an average salary of $49,768, which is higher than the $44,374 average annual salary of an executive office assistant.

The top three skills for a department administrator include patient care, patients and financial reports. The most important skills for an executive office assistant are powerpoint, expense reports, and payroll.

Department administrator vs executive office assistant overview

	Department Administrator	Executive Office Assistant
Yearly salary	$49,768	$44,374
Hourly rate	$23.93	$21.33
Growth rate	5%	-8%
Number of jobs	84,441	134,275
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 54%	Bachelor's Degree, 59%
Average age	43	49
Years of experience	2	4

What does a department administrator do?

Department administrators are professionals who are responsible for performing administrative and clerical tasks for a specific department within an organization. These administrators are required to prepare financial statements for clients while evaluating revisions through feedback with stakeholders. They must work with the human resources department to recruit and identify workers for retraining and skill upgrades. Department administrators must also develop and streamline departmental policies and processes so that they can ensure efficiency, productivity, and accountability.

What does an executive office assistant do?

An executive office assistant is responsible for performing administrative and clerical duties to assist the senior executives with their business needs and concerns. Executive office assistants take phone calls on behalf of the executives, respond to clients' inquiries and concerns through electronic communication, schedule appointments, arrange business travels, support the executives in corporate meetings, review business transactions, and organize office documents. They also perform market research and data analysis for reference and act as a liaison between the employees and senior management.

Department administrator vs executive office assistant salary

Department administrators and executive office assistants have different pay scales, as shown below.

	Department Administrator	Executive Office Assistant
Average salary	$49,768	$44,374
Salary range	Between $34,000 And $72,000	Between $29,000 And $67,000
Highest paying City	South San Francisco, CA	Santa Cruz, CA
Highest paying state	Alaska	Hawaii
Best paying company	MacArthur Foundation	Goldman Sachs
Best paying industry	Energy	-

Differences between department administrator and executive office assistant education

There are a few differences between a department administrator and an executive office assistant in terms of educational background:

	Department Administrator	Executive Office Assistant
Most common degree	Bachelor's Degree, 54%	Bachelor's Degree, 59%
Most common major	Business	Business
Most common college	California State University - Bakersfield	Western Carolina University

Department administrator vs executive office assistant demographics

Here are the differences between department administrators' and executive office assistants' demographics:

	Department Administrator	Executive Office Assistant
Average age	43	49
Gender ratio	Male, 30.3% Female, 69.7%	Male, 22.6% Female, 77.4%
Race ratio	Black or African American, 8.8% Unknown, 5.1% Hispanic or Latino, 12.5% Asian, 8.8% White, 64.5% American Indian and Alaska Native, 0.3%	Black or African American, 7.6% Unknown, 4.8% Hispanic or Latino, 11.2% Asian, 5.0% White, 71.0% American Indian and Alaska Native, 0.4%
LGBT Percentage	9%	10%

Differences between department administrator and executive office assistant duties and responsibilities

Department administrator example responsibilities.

Manage calendars, correspondence, logs, reports and maintain documentation in Prolog.
Lead implementation of local area network and upgrade of scheduling, billing and A/R software.
Manage patient records ensuring confidentiality and compliance with all HIPAA regulations.
Initiate and manage the implementation of facilities management oversight of external properties.
Direct Medicaid health plan management division activities (manage care program operations, quality improvement, and contract administration).
Verify vendor quotes and resolve invoice discrepancies.

Executive office assistant example responsibilities.

Create and manage all listings on the MLS as well as all websites in regard to advertising.
Lead DoD team that assist Pakistan in gaining military capabilities to conduct counter-terrorism operations against the Taliban.
Support executive and director levels including travel arrangements, detailing agendas, expense reports and PowerPoint presentations.
Charge with accountability for accounting and bookkeeping in QuickBooks on a daily basis.
Prepare and track bills and vouchers for payment in QuickBooks process Medicaid and Medicare.
Assist in full-cycle of the listing process for seller and buyer, including updating MLS listings.

Department administrator vs executive office assistant skills

Common department administrator skills

Patient Care, 10%
Patients, 10%
Financial Reports, 7%
Human Resources, 6%
Payroll, 6%
Departmental Policies, 5%

Common executive office assistant skills

PowerPoint, 13%
Expense Reports, 8%
Payroll, 7%
Financial Reports, 6%
Office Equipment, 5%
Meeting Minutes, 4%

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Department Administrator vs Executive Office Assistant

Updated January 8, 2025

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