Executive administrative assistant jobs in Bismarck, ND

Join Our Team as an Executive Assistant at Starion Bank in Bismarck! Are you a customer-focused, disciplined, and ethical individual with a passion for inspiring others? If so, we want you on our team at Starion Bank! Why Starion Bank? As a growing community bank, we pride ourselves on local leadership, personalized service, and deep community loyalty. We're not just a bank; we're a place where you can thrive both professionally and personally. Position: Executive Assistant Location: Bismarck, North Dakota Key Responsibilities: Provide administrative support to the President Schedule appointments, meetings and other events, make travel arrangements, prepare and maintain documents and reports. Prepare, process and track expense reports, invoices, and reimbursements Draft correspondence and ensure timely and accurate communication on behalf of the President Serve as liaison between President and internal/external stakeholders, always maintaining confidentiality. Qualifications: Demonstrated experience in administrative assistant tasks and confidentiality, typically acquired through three to five years of similar or related experience. Excellent organizational, multitasking skills and time management skills A team player with strong written and oral communication skills Demonstrates adaptability and self-direction What We Offer: Competitive Salary: Your hard work deserves great pay! Comprehensive Benefits: Including health, life, dental, vision, and a health savings account. Retirement Planning: 401K and profit-sharing options. Incentives: Annual Incentive Compensation Program available for all benefit eligible employees Work-Life Balance: Paid vacation and holidays. Recognized Excellence: Join a team recognized as the “Best of the Best” by Independent Bankers magazine! Ready to Make a Difference? If you're ready to take the next step in your career and be part of a community-focused bank, apply today at ******************** Starion Bank- Taking You Farther. Apply now and become a vital part of our team! Starion Bank is an Equal Opportunity Employer of women, minorities, protected veterans and individuals with disabilities .

Job Description WE'RE HIRING! Rockstar Part-Time Administrative Assistant Wanted Are you the kind of person who keeps everything running smoothly? Do you thrive on bringing energy into a room, keeping things organized, and creating a positive impact wherever you go? We're looking for a high-energy, tech-savvy, social media-loving team player to support our real estate office and help us operate at the highest level. This isn't just a job - it's a launchpad. For the right person, this part-time role offers real potential to grow into a larger opportunity. WHAT YOU'LL DO: Support our agents at the highest level with dependable, proactive help Be the cheerleader of the office - radiating positivity and energy Answer phones, manage emails, greet clients, and direct visitors Help with business-related transactions and critical admin functions Create and assist with social media content and marketing materials Manage conference room scheduling and office calendar Perform day-to-day operations: data entry, scanning, organizing Maintain office supplies and keep things flowing smoothly Occasionally support events and assist across multiple locations WHAT WE'RE LOOKING FOR: Organized, detail-focused, and action-oriented Friendly, professional, and excellent communicator Proficient in Microsoft Office Suite and Google Workspace 2+ years of admin or office experience Familiarity with real estate a plus - eagerness to learn a must WHY YOU'LL LOVE IT HERE: Flexible with room for growth A fun, fast-paced team that values what YOU bring to the table Hands-on exposure to the world of real estate Opportunity to shine, contribute, and grow your career Think you're the one? We're not just filling a seat - we're building something great, and we want you to be part of it. Apply today and show us what you've got! Please apply online- no phone calls please! #hc182211

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

At MCI we are committed to fostering an environment where professionals can build meaningful careers, access continuous learning and development opportunities and contribute to the success of a globally expanding, industry-leading organization. We are seeking a highly organized, well-established, and detail-oriented Virtual Executive Assistant to join our remote team. As a Virtual Executive Assistant, you will perform a variety of high-level administrative tasks and support our company's senior-level managers. The Executive Assistant's responsibilities include managing calendars, making travel arrangements, and preparing expense reports. The Ideal candidate should be well-organized, have great time management skills, and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members. Hours: Monday, Friday, Tuesday 2pm - 10pm EST & Saturday, Sunday 10 - 7pm EST To be considered for this role, you must complete a full application on our company careers page, including all screening questions and a brief pre-employment test. POSITION RESPONSIBILITIES Key Responsibilities: Managing a complicated and busy schedule Performing planning, logistics, and operations work Provide comprehensive administrative support Coordinate individual and group travel Handle confidential and sensitive information with appropriate judgment and discretion Providing administrative support in a variety of capacities, including data entry, assisting with the completion of assigned projects, event/meeting planning, filing, mail handling, and processing of letters/correspondence Organize meetings summits from start to finish Phone call screening, correspondence and document preparation, bill payment, record keeping Various errands as needed Create and maintain personal action items, to-do list, and follow up and follow through pro-actively maintaining and providing status updates Be comfortable with Chief of Staff level duties and/or Project Management Be comfortable with procurement and/or logistics-level duties CANDIDATE QUALIFICATIONS WONDER IF YOU ARE A GOOD FIT FOR THIS POSITION? All positive, driven, and confident applicants are encouraged to apply. Ideal candidates for this position are highly motivated and dedicated. Proven experience as an Executive Assistant or Personal Assistant (within a BPO preferred) Excellent command of English Has excellent judgment in handling confidential information with discretion. Knowledge of office management systems and procedures Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work. Attention to detail and problem-solving skills. Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task Have a wired, high-speed internet connection (Download speed of 20Mbps+) COMPENSATION DETAILS WANT AN EMPLOYER THAT VALUES YOUR CONTRIBUTION? At MCI, we believe that your hard work deserves recognition and reward. Our compensation and benefits packages are designed to be competitive and to grow with you over time. Starting compensation is based on experience, and we offer a variety of benefits and incentives to support and reward our team members. What You Can Expect from MCI: We understand the importance of balance and support, which is why we offer a variety of benefits and incentives that go beyond a paycheck. Our team members enjoy: Paid Time Off: Earn PTO and paid holidays to take the time you need. Incentives & Rewards: Participate in daily, weekly, and monthly contests that include cash bonuses and prizes ranging from electronics to dream vacations and sometimes even cars! Health Benefits: Full-time employees are eligible for comprehensive medical, dental, and vision coverage after 60 days of employment, and all employees have access to MEC medical plans after just 30 days. Benefit options vary by location. Retirement Savings: Secure your future with retirement savings programs, where available. Disability Insurance: Short-term disability coverage is available to help protect you during unexpected challenges. Life Insurance: Access life insurance options to safeguard your loved ones. Supplemental Insurance: Accident and critical illness insurance Career Growth: With a focus on internal promotions, employees enjoy significant advancement opportunities. Paid Training: Learn new skills while earning a paycheck. Fun, Engaging Work Environment: Enjoy a team-oriented culture that fosters collaboration and engagement. Casual Dress Code: Be comfortable while you work. Compensation & Benefits that Fit Your Life MCI takes pride in tailoring our offerings to fit the needs of our diverse team across subsidiaries and locations. While specific benefits and incentives may vary by geography, the core of our commitment remains the same: rewarding effort, providing growth opportunities, and creating an environment where every employee feels valued. If you're ready to join a company that recognizes your contributions and supports your growth, MCI is the place for you. Apply today! PHYSICAL REQUIREMENTS This job operates in a professional office environment. While performing the duties of this job, the employee will be largely sedentary and will be required to sit/stand for long periods while using a computer and telephone headset. The employee will be regularly required to operate a computer and other office equipment, including a phone, copier, and printer. The employee may occasionally be required to move about the office to accomplish tasks, reach in any direction, raise or lower objects, move objects from place to place, hold onto objects, and move or exert force up to forty (40) pounds. CONDITIONS OF EMPLOYMENT All MCI Locations Must be authorized to work in the country where the job is based. Subject to the program and location of the position Must be willing to submit up to a LEVEL II background and/or security investigation with a fingerprint. Job offers are contingent on background/security investigation results. Must be willing to submit to drug screening. Job offers are contingent on drug screening results. REASONABLE ACCOMMODATION It is the policy of MCI and affiliates to provide reasonable accommodation when requested by a qualified applicant or employee with a disability unless such accommodation would cause undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment. If reasonable accommodation is needed, of Human Resources. EQUAL OPPORTUNITY EMPLOYER At MCI and its subsidiaries, we embrace differences and believe diversity benefits our employees, company, customers, and community. All aspects of employment at MCI are based solely on a person's merit and qualifications. MCI maintains a work environment free from discrimination, where employees are treated with dignity and respect. All employees are responsible for fulfilling MCI's commitment to a diverse and equal-opportunity work environment. MCI does not discriminate against any employee or applicant on the basis of age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations, and ordinances. MCI will consider qualified applicants with criminal histories for employment in a manner consistent with local and federal requirements. MCI will not tolerate discrimination or harassment based on any of these characteristics. We adhere to these principles in all aspects of employment, including recruitment, hiring, training, compensation, promotion, benefits, social and recreational programs, and discipline. In addition, MCI's policy is to provide reasonable accommodation to qualified employees with protected disabilities to the extent required by applicable laws, regulations, and ordinances where an employee works. ABOUT MCI (PARENT COMPANY) MCI helps customers take on their CX and DX challenges differently, creating industry-leading solutions that deliver exceptional experiences and drive optimal performance. MCI assists companies with business process outsourcing, staff augmentation, contact center customer services, and IT Services needs by providing general and specialized hosting, software, staff, and services. In 2019, Marlowe Companies Inc. (MCI) was named by Inc. Magazine as Iowa's Fastest Growing Company in the State of Iowa and was named the 452nd Fastest Growing Privately Company in the USA, making the coveted top 500 for the first time. MCI's subsidiaries had previously made Inc. Magazine's List of Fastest-Growing Companies 15 times, respectively. MCI has ten business process outsourcing service delivery facilities in Georgia, Florida, Texas, New Mexico, California, Kansas, Nova Scotia, South Africa, and the Philippines. Driving modernization through digitalization, MCI ensures clients do more for less. MCI is the holding company for a diverse lineup of tech-enabled business services operating companies. MCI organically grows, acquires, and operates companies that have synergistic products and services portfolios, including but not limited to Automated Contact Center Solutions (ACCS), customer contact management, IT Services (IT Schedule 70), and Temporary and Administrative Professional Staffing (TAPS Schedule 736), Business Process Management (BPM), Business Process Outsourcing (BPO), Claims Processing, Collections, Customer Experience Provider (CXP), Customer Service, Digital Experience Provider (DXP), Account Receivables Management (ARM), Application Software Development, Managed Services, and Technology Services, to mid-market, Federal & enterprise partners. MCI now employs 10,000+ talented individuals with 150+ diverse North American client partners across the following MCI brands: MCI BPO, MCI BPOaaS, MarketForce, GravisApps, Gravis Marketing, MarchEast, Mass Markets, MCI Federal Services (MFS), OnBrand24, The Sydney Call Center, Valor Intelligent Processing (VIP), BYC Aqua, EastWest BPO, TeleTechnology, and Vinculum. ................ The purpose of the above is to provide potential candidates with a general overview of the role. It's not an all-inclusive list of the duties, responsibilities, skills, and qualifications required for the job. You may be asked by your supervisors or managers to perform other duties. You will be evaluated in part based on your performance of the tasks listed in this . The employer has the right to revise this at any time. This job description is not an employment contract, and either you or the employer may terminate employment at any time for any reason.

Current Employees: If you are a current employee, please apply via the internal career site by logging into your Workday Account and clicking the "Career" icon on your homepage. Primary Location Rapid City, SD USA Department CS Executive Management Scheduled Weekly Hours 40 Starting Pay Rate Range $22.41 - $28.01 (Determined by the knowledge, skills, and experience of the applicant.) Job Summary Provide high-level administrative support for the Vice President or President, assigned Department Directors, and or Management personnel by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, answering phones, receiving visitors, arranging conference calls, preparing for Board meetings, and scheduling meetings. Monument Health offers competitive wages and benefits on qualifying positions. Some of those benefits can include: *Supportive work culture *Medical, Vision and Dental Coverage *Retirement Plans, Health Savings Account, and Flexible Spending Account *Instant pay is available for qualifying positions *Paid Time Off Accrual Bank *Opportunities for growth and advancement *Tuition assistance/reimbursement *Excellent pay differentials on qualifying positions *Flexible scheduling Job Description Essential Functions: Provides administrative support to the Vice President, assigned management staff, and committees, and task forces as assigned by the Vice President. May be called upon for other projects or duties as assigned. Functions as a liaison with staff and other business representatives, relaying information or determining response/status on behalf of relevant Vice President and assigned department directors. Coordinates supervisor's calendar, schedules meetings, coordinates meeting logistics and prepares materials. Schedules and coordinates appointments, meetings, audioconferences, webinars, etc. utilizing appropriate scheduling processes including personal communication with key participants and/or their assistants to ensure there are no conflicts with key participants Develops and maintains division and/or department filing systems, including an effective filing system for managed contracts, contacts and correspondence. Coordinates all activities involved in the preparation of correspondence, minutes, and communication, including responses to correspondence containing routine inquiries, pulling and incorporating appropriate information into the correspondence. Proofreads correspondence from the Vice President and assigned management staff, editing to ensure clarity and accuracy prior to submittal and/or distribution. Screens and refers incoming phone calls and visitors to ensure that accurate and time communication is facilitated and that the division and its departments are represented in a positive manner. Coordinates travel arrangements and documentation including reconciliation of expenses as assigned by the Vice President. Keeps the supervisor apprised of potential problems or concerns. Processes check requests and expense reimbursement related to risk management payments. Maintains office supply inventories and office equipment maintenance to provide adequate supply inventory and functional equipment. All other duties as assigned. Additional Requirements Required: Education - High School Diploma/GED Equivalent in General Studies Preferred: Experience - 1+ years of Administrative Experience; 1+ years of Microsoft Office Word Excel and PowerPoint Experience Education - Bachelors degree in Related Field Physical Requirements: Light work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. Job Category Administration Job Family Administrative Assistance Shift Employee Type Regular 15 Corporate Services Division Make a difference. Every day. Monument Health is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.

Current Employees: If you are a current employee, please apply via the internal career site by logging into your Workday Account and clicking the "Career" icon on your homepage. Primary Location Rapid City, SD USA Department CS Executive Management Scheduled Weekly Hours 40 Starting Pay Rate Range $22.41 - $28.01 (Determined by the knowledge, skills, and experience of the applicant.) Job Summary Provide high-level administrative support for the Vice President or President, assigned Department Directors, and or Management personnel by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, answering phones, receiving visitors, arranging conference calls, preparing for Board meetings, and scheduling meetings. Monument Health offers competitive wages and benefits on qualifying positions. Some of those benefits can include: *Supportive work culture *Medical, Vision and Dental Coverage *Retirement Plans, Health Savings Account, and Flexible Spending Account *Instant pay is available for qualifying positions *Paid Time Off Accrual Bank *Opportunities for growth and advancement *Tuition assistance/reimbursement *Excellent pay differentials on qualifying positions *Flexible scheduling Job Description Essential Functions: Provides administrative support to the Vice President, assigned management staff, and committees, and task forces as assigned by the Vice President. May be called upon for other projects or duties as assigned. Functions as a liaison with staff and other business representatives, relaying information or determining response/status on behalf of relevant Vice President and assigned department directors. Coordinates supervisor's calendar, schedules meetings, coordinates meeting logistics and prepares materials. Schedules and coordinates appointments, meetings, audioconferences, webinars, etc. utilizing appropriate scheduling processes including personal communication with key participants and/or their assistants to ensure there are no conflicts with key participants Develops and maintains division and/or department filing systems, including an effective filing system for managed contracts, contacts and correspondence. Coordinates all activities involved in the preparation of correspondence, minutes, and communication, including responses to correspondence containing routine inquiries, pulling and incorporating appropriate information into the correspondence. Proofreads correspondence from the Vice President and assigned management staff, editing to ensure clarity and accuracy prior to submittal and/or distribution. Screens and refers incoming phone calls and visitors to ensure that accurate and time communication is facilitated and that the division and its departments are represented in a positive manner. Coordinates travel arrangements and documentation including reconciliation of expenses as assigned by the Vice President. Keeps the supervisor apprised of potential problems or concerns. Processes check requests and expense reimbursement related to risk management payments. Maintains office supply inventories and office equipment maintenance to provide adequate supply inventory and functional equipment. All other duties as assigned. Additional Requirements Required: Education - High School Diploma/GED Equivalent in General Studies Preferred: Experience - 1+ years of Administrative Experience; 1+ years of Microsoft Office Word Excel and PowerPoint Experience Education - Bachelors degree in Related Field Physical Requirements: Light work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. Job Category Administration Job Family Administrative Assistance Shift Employee Type Regular 15 Corporate Services Division Make a difference. Every day. Monument Health is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.

Job DescriptionSalary: $22-$26 Hourly, DOE The South Dakota Mines Center for Alumni Relations and Advancement (CARA) is seeking an Office Coordinator & Assistant to the CEO who will serve as the operational backbone of our organization. Reporting directly to the CEO, this role combines three essential functions: office coordination and front-desk operations, gift processing and data management, and executive support. The position ensures smooth daily operations for CARA and the Pearson Alumni Center while maintaining the accuracy and timeliness of donor stewardship through precise gift entry, a critical function for stewarding relationships with thousands of alumni and donors. The ideal candidate has at least 5 years of experience in office coordination, executive support, or gift processing, with a proven track record of delivering reliable support to both staff and leadership. This role requires an energetic self-starter who excels at working independently while contributing as a collaborative team player. Key Responsibilities Office Coordination Serve as the primary point of contact for visitors, alumni, donors, and campus partners. Greet and assist guests in the Pearson Alumni Center and direct them to the appropriate staff member. Answer and route incoming calls and general email inbox messages. Maintain an organized, welcoming reception area and overall office environment. Manage incoming and outgoing mail, packages, and deliveries. Maintain office supply inventory and coordinate with vendors (copier, phones, equipment, cleaning services, etc.). Provide general support to staff and assist with general administrative tasks. Along with CARAs Property Manager, help coordinate building maintenance needs. Manage Pearson Alumni Center room scheduling, including weekly campus scheduling meetings. Support onboarding for student workers in the finance and operations area. Gift Processing Accurately enter data and gifts into the CRM (Blackbaud / Raiser's Edge) based on established CARA policies. Process all gift types: checks, cash, online gifts, wires, stock gifts, and third-party platforms. Prepare receipts and acknowledgments, and ensure these are generated and sent promptly. Scan and maintain organized digital gift documentation. Complete gift reconciliation and prepare bank deposits. Work with the Database Administrator to ensure accuracy in donor records and coding. Manage the matching gifts workflow, including donor follow-up, tracking, and reminders. Assistant to the CEO Manage the CEOs calendar and meeting logistics. As needed, support the CEO with preparation for meetings with donors, campus leaders, and community partners. Assist with board support, RSVPs, meeting preparations, and minute-taking as needed. Handle sensitive information with discretion. Required Skills & Qualifications Strong customer service and communication skills. Exceptional accuracy and attention to detail. Ability to maintain focus in a busy, chaotic environment. Experience with CRM or database systems and a willingness to learn new systems as needed. Strong organizational and time-management skills. Ability to handle a high volume of transactional work while supporting strategic tasks. High level of proficiency with the Microsoft Office product suite. Ability to work with donors, board members, alumni, students, and university staff. Demonstrated ability to exercise sound judgment and maintain strict confidentiality. Preferred Qualifications Experience in a nonprofit or advancement environment. Experience with donor databases (Blackbaud preferred). Associate degree or bachelors degree. About the South Dakota Mines Center for Alumni Relations & Advancement CARA is committed to building and sustaining a diverse and inclusive workforce. We offer a comprehensive benefits package that includes: Paid medical, dental, vision, disability, and life insurance. Retirement plan options. Paid holidays and a generous paid time off allowance Family coverage for medical, dental, and vision insurance is also available at an additional cost. Mission: We promote the traditions, interests, influence, and reputation of South Dakota Mines among alumni and friends through meaningful engagement and by inspiring and stewarding philanthropy. Vision: We will be a global network of alumni and friends who advance the prominence of South Dakota Mines. Values: Integrity:We build trust by honoring our commitments with honesty and respect. Excellence: We commit to consistently exceeding expectations and strive to achieve the highest standard. Collaboration: We work together with the University and with other stakeholders to achieve desired results. Stewardship: We intentionally build quality relationships by delivering impact and resources. Community: We build community, honor traditions, and deepen relationships. CARA does not discriminate based on sex, race, color, creed, national origin, ancestry, citizenship, gender identification, transgender status, sexual orientation, religion, age, disability, genetic information, or veteran status in employment or the provision of service.

JOB TITLE: Executive Administrative Assistant REPORTS TO: Chief of Staff FLSA STATUS: Non-Exempt JOB TYPE: Full-Time MISSION: To inspire and enable all young people, especially those who need us most, to realize their full potential as productive, responsible, and caring citizens. JOB SUMMARY: The Executive Administrative Assistant's primary responsibility is to provide high-level administrative support to the Chief Executive Officer (CEO) for the Boys & Girls Club of the Northern Plains, as well as other C-Suite staff as needed. This includes managing schedules, coordinating meetings and appointments, arranging travel, and performing various administrative duties. The role also involves supporting engagement with volunteers who serve on the Corporate Board and Advisory Councils by coordinating communications, scheduling, and ensuring smooth logistics for their participation. Additional responsibilities include conducting research, creating reports, and maintaining confidentiality when handling sensitive information. Success in this position requires exceptional organizational skills, a keen eye for detail, and the ability to work independently. JOB DUTIES AND RESPONSIBILITIES: Executive Support Work directly with the CEO and Chief of Staff to support all aspects of daily operations. Keep the CEO and Chief of Staff informed of time-sensitive and priority issues, ensuring timely follow-up. Maintain the CEO's calendar, including scheduling meetings, appointments, speaking engagements, and travel arrangements; exercise discretion in committing time and evaluating priorities. Prepare, reconcile, and submit expense reports for the CEO and other executives. Draft, review, and send communications on behalf of company executives. Answer and respond to phone calls; relay messages and information accurately. Prioritize and manage emails, responding when appropriate. Board and Governance Support Assist the CEO in preparing for board meetings, including counting quorums, organizing logistics, and gathering necessary documents. Coordinate and support the Annual Meeting and other board-related events. Maintain and update board minutes, policies, notes, and documentation. Manage, track, update, and report all board documents and metrics to the CEO. Confidentiality and Records Management Maintain confidential and sensitive information with the highest level of discretion. Organize and maintain various records and documents for the CEO, C-suite, and Senior Leadership team. Leadership Team Support Respond to day-to-day inquiries from the Senior Leadership and C-suite teams. Assist with special initiatives under the direction of the Chief of Staff. Provide administrative support to other executives or departments as needed. Front Desk & Administrative Support Answer incoming calls and direct them appropriately. Greet and assist visitors and customers in a professional and courteous manner. Perform general administrative tasks to support the Admin Team, including filing, copying, scanning, and data entry. Manage incoming and outgoing mail and deliveries. Maintain a tidy and organized reception area. Logistics and Scheduling Coordinate travel arrangements and itineraries for the CEO and executives. Attend meetings as required, including periodic evening work and travel to meetings in various South Dakota communities. Other Responsibilities Perform additional and/or alternative duties as assigned. Typical schedule: Monday-Friday, 8:00 AM-5:00 PM, with occasional evening or weekend work as needed. EMPLOYMENT QUALIFICATIONS: Bachelor's degree preferred Three to five years prior experience in supporting a senior executive or team Sound judgment with the ability to prioritize Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel) Exceptional writing, editing, and proofreading skills Excellent organization and time-management skills Ability to pay attention to detail Comfortable interacting with high-level executives Thrives in a fast-paced environment PHYSICAL REQUIREMENTS: Must be of the mental and physical capacity to observe, interact, and communicate with youth, staff, volunteers, parents, etc., at the Club to ensure the safety of the space and others, provide guidance and reflection per the Club priority outcomes and goals Ability to stand/sit for long periods throughout a shift Ability to operate various types of general office equipment including PC, telephone, copier, etc. This position is considered to be safety-sensitive. The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain nor be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job. We are proud to be an Equal Opportunity Employer and a Drug-Free Workplace! All qualified applicants are considered for positions without regard to race, color, religion, sex, national origin, age, marital status, sexual orientation, non-job-related disability, or any other protected class. The Boys & Girls Club of the Northern Plains provides reasonable accommodations to applicants and employees in compliance with local, state, and federal laws and regulations. Applicants requiring reasonable accommodation for any part of the application/hiring process should contact Human Resources to communicate their request for accommodation at ************.

Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs. Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Position Details: Industry Manufacturing Work Location Fargo ND 58102 Job Title Administrative Assistant Duration 3 Years (Strong possibility of extension) Job Description: JOB PURPOSE: Provide a full range of administrative and clerical support for the Quality Systems, Compliance and Quality Assurance functions. Evaluate incoming requests and process or route appropriately. Coordinate and provide guidance for related business process workflows. ESSENTIAL JOB FUNCTIONS: 1. Document Control and Procedure Change Workflow Coordinator for business sites, domestic and international. 2. Maintain and audit controlled hardcopies of procedures, instructions and forms at multiple local facilities. 3. Support divisional compliance records and reporting; create and maintain sensitive or confidential company compliance information. 4. Support key company initiatives such as ISO 9001 Quality Management System and client's Quality and Production System. 5. Collect and analyze sensitive or confidential company data, produce complex reports for quality, compliance and warranty. 6. Administer divisional online Quality Assurance SharePoint site; maintain online departmental network folders and files. 7. Schedule meetings and resources in MS Outlook Calendar. 8. Provide backup support for front desk/reception to cover breaks, vacations, absences. NON-ESSENTIAL JOB FUNCTIONS: 1. Other duties as assigned. Qualifications REQUIRED EDUCATION: Associate's degree (2 year) in an administrative, clerical or business education program. REQUIRED SKILLS, KNOWLEDGE, AND RELEVANT WORK EXPERIENCE: 1. Intermediate to advanced knowledge and experience using standard desktop PC software applications such as MS Office (Word, Excel, PowerPoint and Visio), MS Outlook (Email and Calendar) and MS Internet Explorer. 2. Excellent administrative/clerical skills (data entry/keyboarding, operating standard office equipment such as personal computer, business telephone, copier/scanner/fax) 3. Detail oriented and accurate; excellent organization and planning skills; able to coordinate and prioritize multiple activities. 4. Strong written and verbal communication skills; communicate clearly and concisely with personnel from various levels and disciplines within and outside of the business. 5. Must possess strong interpersonal skills, ability to listen effectively, build and maintain effective business relationships. 6. Self-motivated, able to work independently with limited supervision, adaptable to changes to ensure business needs are met. 7. 4-7 years of experience effectively developing and using the skills and knowledge requirements described above. DESIRED SKILLS, KNOWLEDGE, AND RELEVANT WORK EXPERIENCE: 1. Knowledge and experience using MS SharePoint. Additional Information To know more on this position please contact; Monaliza Santiago ************

The Executive Assistant will support the Chief Collaboration & Integration Officer (CCIO) in keeping the firm's strategic and operational priorities on track. This role blends executive support with project coordination helping the CCIO ensuring firm initiatives move forward. The Executive Assistant connects leadership and teams, manages critical details, and helps turn plans into action. By supporting both people and projects, this role plays an important part in driving collaboration and operational excellence across the firm. Essential Position Responsibilities: Executive Support · Provide comprehensive administrative support to the CCIO · Assist CCIO with calendar management, scheduling, travel coordination, and meeting preparation. · Draft and prepare agendas, meeting support materials, presentation materials, and follow-up communications. · Anticipate needs and proactively manage priorities, deadlines, and commitments. Project & Operations Management · Lead and manage firm-wide operational projects, ensuring timelines, deliverables, and milestones are achieved. · Collaborate with cross-functional teams to improve processes, enhance efficiency, and support firm initiatives. · Develop, document, and lead adoption of standard operating procedures (SOPs) to drive consistency and operational excellence.. · Support change management and integration efforts for new systems, processes, or initiatives. · Leverage current technology as well as identify and implement new technologies and productivity tools to manage information, streamline processes, and enhance efficiency. EOS/Traction Support · Support the firm's EOS (Entrepreneurial Operating System) implementation by preparing scorecards, documenting meeting notes, tracking Rocks, and ensuring follow-through on commitments. · Act as a key facilitator between the CCIO and other leadership roles to promote cross-functional alignment and collaboration. Collaboration & Communication · Build strong relationships across the firm and act as a trusted liaison between the CCIO and internal/external stakeholders. · Draft, edit, and refine correspondence, presentations, and reports with precision and professionalism. Requirements · Bachelor's degree in Business Administration, Project Management, or related field (or equivalent experience) preferred. · 3-5 years of experience in project management, operations, executive support, or a hybrid role in professional services firm preferred. · Familiarity with EOS / Traction methodology preferred. · Strong organizational, time management, and multitasking skills with proven ability to manage competing priorities. · Excellent written and verbal communication skills, with the ability to interact professionally at all levels. · Proficiency in Microsoft Office Suite and project management tools (e.g., Monday.com, Notion, or similar). · Ability to handle sensitive and confidential information with discretion. · Strong problem-solving skills, with a proactive and resourceful approach. · Proven ability to manage multiple projects and meet deadlines. Benefits Health insurance; dental insurance; vision insurance; an employer funded profit-sharing plan with a 401(k) option (upon meeting eligibility requirements), group term life insurance, disability insurance, flexible spending accounts and a flexible time off and paid leave program.

The Executive Assistant provides direct support to the CEO and plays a key role in executive coordination, board administration, and advocacy support. This individual manages the CEO's calendar, prepares meeting materials, assists with communications, and ensures timely follow-up on strategic priorities. The role also supports advocacy initiatives and maintains discretion with sensitive information. Key Responsibilities Manage CEO's calendar, scheduling, and correspondence. Coordinate logistics for board meetings, retreats, executive sessions, and committee meetings including minutes and materials. Support the CEO in advocacy work-tracking legislation, assisting with research, and preparing talking points. Prepare presentations, reports, and follow-up communications as directed. Maintain organization of digital and physical executive files. Coordinate with staff leadership to ensure alignment on priorities and communication. Provide general administrative support for CEO projects, grants, and special initiatives. Qualifications 3-5 years of experience providing executive-level support. Strong writing, organizational, and time-management skills. Proficiency in Microsoft Office Workspace. Experience preparing board materials, minutes, and correspondence. Ability to maintain confidentiality and handle sensitive issues with professionalism. Strong attention to detail and proactive communication skills. A creative and witty communicator who enjoys storytelling, visual consistency, and keeping materials on-brand. Comfortable with basic design and layout in platforms like Canva or Adobe Creative Suite Benefits: SafeHarbor 401k with 4% Company Match Eligible after 1000hrs

About the Firm: Founded in 2005, Mickelson & Company is a tax-motivated capital advisory firm with 16 professionals based in Sioux Falls, SD. We specialize in the monetization of federal and state tax credits for the railroad and renewable energy industries. We are experiencing exciting growth opportunities and would like to expand our team of professionals. Position: Executive Assistant Location: Sioux Falls, South Dakota Responsibilities: Supports and executes administrative functions in support of the Sioux Falls office (supplies, travel, events, conferences, accounting) Billing, accounts receivable, cash collections and applications, accounts payable, other accounting functions as assigned Research Database and list management General administrative support to Vice President, other executives and team members Other duties as assigned Required skills: Good team player Proficiency with accounting responsibilities Work effectively in a team-oriented environment Strong organizational and detail-oriented skills Pleasant persistence and tenacity Reports to: Amy Uttecht, Vice President, works closely with other team members

Administrative Assistant | College of Health Professions The Administrative Assistant provides administrative support to all programs within the College of Health Professions. This is a full-time 10-month position. Candidates will be invited to demonstrate a willingness to support the Christian, Catholic, Benedictine mission of the University of Mary. Essential Roles and Responsibilities Include: Maintain a professional, consistent, service-oriented office environment; receiving, serving, and welcoming students and guests via phone, email, or in-person. Facilitates communication within internal and external constituents at all levels Processes incoming and outgoing mail, answers phone calls, orders and maintains office supplies, ensures proper functioning of office equipment, and works cooperatively with other administrative staff Coordinates student visits with the Admissions Department for all college of health professions programs. Ability to answer general questions about the programs Assists with admissions and enrollment processes including initial review of applications, collaborating with program faculty on reviews, assisting with planning of interview days, and communicating with applicants throughout the enrollment cycle Assists with event scheduling. Works with other campus departments; hospitality, marketing, and physical plant to coordinate events such as orientation and graduation hooding ceremonies; Advisory Meetings, and with the assistance of all health sciences administrative assistants, coordinating the annual SGSHS research colloquium Assists clinical education faculty on communicating with sites, onboarding students as needed Assists students and faculty in scheduling of patients for the on-site pro bono clinic Facilitate and process forms including expense and travel reimbursements, technology and maintenance requests and ordering supplies and equipment Assists with accreditation activities including organization of documents and scheduling of visits. Collects assessment documentation from students, graduates, employers, focus groups, exit interviews, and extracts needed and any requested student data from university databases. Assists the Department Chairs and faculty in updating departmental handbooks and newsletter Proctors student exams and collects student papers as necessary. Works with other admin assistants to assign and monitor work study students other duties as assigned Desired Minimum Qualifications, Education, and Experience Include: High School education is required with a minimum of 2 years of administrative support experience Associate degree in Applied Sciences or related field is preferred Upholds and supports the Christian, Catholic, Benedictine mission of the University of Mary Supports the ongoing implementation of Ex Corde Ecclesiae , the apostolic constitution on Catholic colleges and universities. Builds a culture of ready and earnest hospitality in the Saint Gianna School of Health Sciences | College of Health Professions and throughout the university, in accord with Saint Benedict's admonition that all be received as Christ. Knowledge and Skills Required: Working knowledge of Microsoft Suite applications and ability to learn internal databases Strong interpersonal and communication skills Ability to maintain confidentiality; knowledge of FERPA and HIPAA rules and regulations About the University of Mary We thank you for your interest in the University of Mary. Founded in 1959 by the Sisters of Annunciation Monastery, the campus overlooks the beautiful Missouri river and is located in Bismarck, North Dakota, a community of approximately 75,000 people, with wonderful family and parish life, friendly neighborhoods, enjoyable recreational and cultural facilities, a low crime rate, clean air, and excellent schools. The University of Mary, with an enrollment of over 3,800 students, is accredited by the Higher Learning Commission of the North Central Association. For more information on the University of Mary, please watch a short video by clicking on this link: **************************** Review of application materials will begin immediately. Position will remain open until filled. Equal Opportunity Employer

Job Description The Administrative Assistant serves as the first point of contact for visitors, vendors, and callers at our North Sioux City facility. This position provides essential front office support and works closely with the VP of Operations to ensure the smooth flow of daily plant operations. The ideal candidate will be organized, professional, and comfortable in a fast-paced manufacturing environment. Essential Duties and Responsibilities: Greet and assist visitors, vendors, and employees in a friendly and professional manner. Monitor and manage the building's door access system, ensuring security and proper visitor check-in. Answer and direct incoming calls for the plant and administrative offices. Provide daily administrative support to the VP of Operations, including scheduling, correspondence, and document preparation. Education and/or Experience: High school diploma or equivalent required; associate degree preferred. 2+ years of administrative or office support experience, ideally in a manufacturing or operations environment. Strong communication and customer service skills. Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint). Highly organized, with strong attention to detail and follow-through. Ability to multitask and prioritize effectively in a dynamic work setting. Other Essential Skills and Abilities: Coordinate incoming and outgoing mail, deliveries, and shipments. Maintain office supplies and support general office organization. Assist with scheduling meetings, preparing agendas, and recording meeting notes as needed. Support internal communications and assist with company events or announcements. Handle confidential information with discretion and professionalism. Perform other administrative or operational support tasks as assigned Physical Demands: Frequent standing, walking, bending, and lifting (up to 50 lbs) is required. The position may involve working near heavy machinery, forklifts, and conveyor systems. Personal protective equipment (PPE), such as safety vests, gloves, and steel-toed boots, may be required. Work schedules may include overtime and weekends, based on business needs. Temperature varies based on external weather conditions. Working Conditions: Work is generally performed in an office environment with some time spent in production environments. The essential duties and responsibilities, knowledge, skills, abilities, physical demands, and work environment are representative of those that must be met and performed satisfactorily or will be encountered with this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Job DescriptionSalary: $16.00-$18.00/hr - awake hours, $7.50/hr - sleep hours SHELTER SUPPORT ASSISTANT Make a direct impact as a part-time Shelter Support Assistant at Mary's Place, CVIC's confidential shelter for individuals and families to stay, allowing them totake the nextsteps towards a life that is free from violence. This on-site role is critical in providing immediate support, maintaining a secure environment, and empowering clients towards a brighter future. This part-time role offers an evening and weekend schedule. Hours vary depending on need, with typical weekday shifts from 5:00 pm to 8:30 am and weekend shifts scheduled for 24 hours. Overnight hours, where staff regularly sleep without interruption, allow for a good work-life balance We're Seeking Candidates Who Are: Highly empathetic and reliable. Committed to client confidentiality and safety. Proactive and skilled at managing multiple tasks. Excellent communicators, both written and verbal. MINIMUM QUALIFICATIONS: High school diploma is required with related experience preferred. COMPENSATION: Hourly rate begins at $16.00 for awake hours/direct service hours and $7.50 per hour for sleep hours. Enjoy leave benefits that include holiday pay for CVIC-observed holidays worked, plus the ability to accrue paid annual, sick, and personal time off. SUPERVISED BY: Director of Shelter Services CLASSIFICATION: Non-Exempt KEY RESPONSIBILITIES Client-Centered Support Be readily available to shelter clients, conducting comprehensive intakes, providing orientations, and addressing immediate needs. Offer emotional support, resource navigation (housing, employment, education), and crisis services. On-Site Presence: Work from common areas or the shelter office during awake hours to maximize client accessibility. Ensure a constant and accessible presence for shelter clients, including any new clients who may arrive after coordinating with staff working the crisis line. Reside in private staff quarters during overnight, evening and weekend shifts. Safety & Security Prioritize client safety and well-being by enforcing shelter policies, maintaining strict confidentiality, and being proficient in emergency procedures. Operational Assistance Contribute to daily shelter operations, including purchasing supplies and groceries, assisting clients with meal preparation (as needed), maintaining cleanliness, and reporting maintenance issues. Reporting & Collaboration Document client and shelter situations via email reports and attend required staff meetings. If you are a dedicated individual ready to contribute to a safe and supportive environment, we invite you to apply by submitting a cover letter, resume and answering a few questions at ******************************** Contact Kristina Stepps, Director of Human Resources at ************ or ************************ with any questions. APPLICATION DEADLINE: Applications will be accepted until the position is filled. CVIC is an Equal Opportunity Employer including disability/veterans.

Reynolds Construction Management is seeking a Part-Time Administrative Assistant to join our team. We are looking for a highly organized, detail-oriented, and proactive individual. This role is ideal for someone who thrives in a fast-paced environment, excels at multitasking, and enjoys keeping operations running smoothly. As a key point of contact for both internal and external communications, the Part-Time Administrative Assistant will play an essential role in maintaining efficiency and professionalism in our day-to-day activities - on a flexible schedule that supports work-life balance. Duties and Responsibilities: Provide general administrative support to staff and management Answer and direct phone calls, take messages, and handle correspondence Manage calendars, schedule appointments, and coordinate meetings Maintain and organize office files, both physical and digital Prepare and edit documents, reports, and presentations Handle data entry and update internal databases with accuracy Order office supplies and monitor inventory Assist with bookkeeping or invoice processing, if required Greet visitors and provide a welcoming office presence Perform other clerical tasks as needed to support daily operations Required Skills and Abilities: Excellent verbal and written communication skills Strong organizational and time-management abilities High attention to detail and accuracy Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and/or Google Workspace Ability to handle confidential information with discretion Dependable, self-motivated, and able to work independently with minimal supervision Comfortable managing multiple tasks and prioritizing efficiently Professional demeanor and strong interpersonal skills Basic knowledge of office equipment (printers, copiers, scanners) Familiarity with data entry, filing systems, and recordkeeping practices Education and Experience: High school diploma or equivalent required 1 year of experience in an administrative, clerical, or office support role preferred Experience with office software, filing systems, and administrative procedures Work Environment: This is a part-time position, typically requiring 15-25 hours per week. Standard hours will fall within Monday-Friday, 9:00 a.m. - 2:00 p.m. with some flexibility depending on business needs. The role is based in a professional office setting with standard office equipment such as computers, printers, and phones. The employee may spend long periods sitting, typing, or working on a computer. Occasional lifting of light office materials (up to 20 lbs.) may be required. A collaborative, supportive work culture with opportunities for growth and development. Travel Requirements: Minimal to no travel required for this position Occasional local errands or off-site tasks may be requested, depending on business needs (e.g., delivering documents, picking up supplies) Must have reliable transportation if local travel is needed Physical Requirements: Prolonged periods of sitting at a desk and working on a computer Ability to move about the office to access filing cabinets, office machinery, and supplies Must be able to lift up to 20 pounds occasionally (e.g., office supplies, files) Manual dexterity to operate standard office equipment such as computers, phones, copiers, and printers Visual acuity to read and produce accurate documents

The Administrative Assistant provides essential support to the Pay It Forward (PIF) & Administrative Project Support (APS) teams, contributing to the success of internal programs that enhance employee experience, culture, and community engagement. This role ensures smooth day-to-day operations through thoughtful coordination, communication, and attention to detail. This individual is proactive, organized, and passionate about creating a positive and professional environment for employees and customers alike. Responsibilities Support a variety of administrative and culture-related initiatives, ensuring timely and accurate execution. Assist with the preparation and distribution of materials for employee recognition, onboarding, and leadership programs. Maintain and organize program-related documentation, reports, and tracking systems. Provide backup support to the PIF and APS teams, ensuring continuity of service and responsiveness. Coordinate logistics for internal events and celebrations, including materials, communications, and follow-up. Monitor and manage office supply needs for the 10th floor, maintaining organized productivity areas. Contribute to team development by participating in training and sharing knowledge during staff meetings. Bell Bank Culture, Policy and Accountability Standards: Know by name and face as many customers and employees as possible, calling them by name as often as possible. Know and practice LOCBUTN, our Golden Rules, and Bell Bank Customer Service Standards. Know, understand, and live the company values and bottom line. Conduct activities consistent with established Bell Bank policies, procedures and systems, the Bell Bank Employee Conduct policies, the Bank Secrecy Act and all applicable state and federal laws and regulations. All employees are responsible for information security, including compliance with policies and standards which protect sensitive information. Prompt and reliable attendance. Perform other duties as assigned. Education, Experience, and Other Expectations High school diploma or GED required 1-2 years of customer experience preferred Experience using SharePoint & Microsoft products: Outlook, Word, Excel, preferred Skills and Knowledge Strong interpersonal and communication skills, with a customer-focused mindset. Ability to manage multiple priorities with flexibility and discretion. Commitment to confidentiality, especially when handling HR-related information. Proficient organizational skills and high attention to detail.

Interstates is seeking a proactive Administrative Assistant to provide high-level administrative and operational support to business leaders and cross‑functional teams. This role is ideal for someone who enjoys managing details, supporting multiple initiatives, and helping teams stay organized, aligned, and productive. The position is on‑site at our Sioux Center, Iowa or Sioux Falls, SD office and plays a key role in supporting leadership effectiveness, team coordination, and execution of small initiatives. Primary Responsibilities * Manage leader schedules, calendars, and meeting coordination * Coordinate travel arrangements and expense reporting * Provide first‑pass support on reports, presentations, and business documents * Assist leaders with day‑to‑day administrative and operational tasks * Provide light project management for small initiatives * Support planning and execution of meetings and initiatives * Coordinate recurring team meetings (weekly, quarterly, and planning sessions) * Prepare agendas, capture meeting notes, and track follow‑up actions * Help foster team cohesion by encouraging collaboration, supporting communication, and assisting with activities that strengthen team connection * Help maintain accountability across teams * Assist with quarterly planning and budget tracking activities * Help plan and support: sales meetings, trade show preparation, internal workshops Qualifications * 3+ years of administrative, assistant, or coordinator experience * Strong organizational skills with the ability to manage multiple priorities * Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) * Experience supporting leaders or managers in a fast‑paced environment * Strong written and verbal communication skills * Ability to handle sensitive information with professionalism and discretion * Comfortable working independently while supporting multiple stakeholders Location This job is located onsite in our Sioux Center, IA or Sioux Falls, SD office. There is limited travel expected with this position, may be up to 10% travel.

The Executive Assistant is responsible for providing administrative support to the assigned VP and Directors. Work performed may include a broad range of complex responsibilities involving confidential or technical information, assembling and analyzing information and data in written and electronic form, scheduling meetings and preparing agendas, presentations and documents along with maintaining calendar and appointment schedules. Essential Functions and Responsibilities: * Screens incoming calls and daily correspondence and responds as needed * Coordinate and assist with all department activities and meetings. * Responsible for maintaining the calendar for the VP and Directors. * Acts as custodian of confidential files for legal documents, contracts, reports, letters and budgets as requested * Processes all timekeeping for staff, expense reimbursements and other supply costs that can be resolved independently * Develop and prepare presentations, manuals, letters, brochures, newsletters and other documents as requested and willingly provides support to other staff members when necessary. * Arrange complex and detailed travel plans and itineraries; compile documents for travel-related meetings. * Provides service excellence standards and responds promptly, professionally and courteously to all customers' needs * Other duties as assigned or when necessary to maintain efficient operations of the department and the Company as a whole Qualifications: Required: * High school diploma * Seven years of experience in progressively more responsible administrative assistant roles supporting large corporate departments in a fast-paced environment OR * Associate Degree in business, health care or related field. * Five years experience in progressively more responsible administrative assistant roles supporting large corporate departments in a fast-paced environment Preferred: * Three years of experience working Experience working in Health Care * Executive Assistant Certification Additional Information * Schedule: Full-time * Requisition ID: 25007248 * Daily Work Times: 8:00am-5:00pm * Hours Per Pay Period: 80 * On Call: No * Weekends: No