Executive administrative assistant jobs in California, MD - 123 jobs

Yutori Method™ is managing the recruitment for this role. This is a full-time, hybrid role based in Washington, DC. About The Company A modern luxury consumer services brand founded on the belief that self-care should be thoughtful, elevated, and human. Under the leadership of their Founder & CEO, the brand has grown into a trusted name known for its attention to detail, strong culture, and community-driven approach. Beyond the core business, the CEO is also expanding into writing, thought leadership, and new ventures-creating the need for a trusted assistant who can bring order, continuity, and calm across both professional and personal priorities. The Opportunity This is a highly personal Executive / Personal Assistant role supporting the CEO directly. You will serve as a true extension of the CEO-protecting her time, keeping priorities organized, and ensuring nothing important falls through the cracks so she can focus on her highest-impact work. Because this role sits at the intersection of business, creative work, and personal life, a high level of emotional intelligence, discretion, sound judgment, and personal chemistry is essential. This is not just about execution-it's about trust, anticipation, and being a steady, capable presence behind the scenes. Why This Role Is Exciting Work one-on-one with a founder-CEO in a role built on trust, autonomy, and long-term partnership Be the person who protects time, reduces cognitive load, and keeps everything running smoothly Support meaningful creative work, including writing and thought leadership Play a central role in organizing both business and life logistics Bring your strengths in organization, writing, systems, and communication to a role where they truly matter Join a brand rooted in care, culture, and intentional growth The Right Fit This role is ideal for someone who is genuinely excited about being the engine behind the scenes-supporting both business and personal priorities with equal care-and who understands how to move fluidly between the two while protecting non-negotiables like focus time, boundaries, and trust. You are someone who: Is deeply motivated by enabling a CEO to do her best work through organization, follow-through, and thoughtful time protection Leads with emotional intelligence, discretion, and professionalism, and values strong personal chemistry in close working relationships Is calm, proactive, and anticipates needs without constant direction Enjoys supporting creative work while staying highly organized and detail-oriented Is a strong written communicator and comfortable drafting, organizing, and refining content Is energized by managing thought leadership and personal brand efforts, including social media presence and content coordination Feels confident using modern tools to stay organized and efficient, including project management systems, scheduling platforms, documentation tools, and AI-powered workflows Enjoys building and maintaining clean systems, processes, and documentation that others can easily follow Is curious about or experienced with creative and media-related tools such as social media management platforms, podcast or video tools, and content workflows Is comfortable navigating technology day-to-day and helping keep systems organized and up to date Brings a global or multilingual perspective, with interest or experience in Spanish and/or Portuguese being a plus Is seeking a long-term, trusted role built on reliability, discretion, and consistency Job Responsibilities 1.Supporting the CEO Manage CEO's calendar, inbox, and priorities with a strong emphasis on time protection Act as a gatekeeper and point of contact, handling communications with discretion Coordinate travel, expenses, and day-to-day executive administration 2.Systems and Project Management Build and maintain simple systems for task tracking, projects, and follow-through Support major initiatives including product launches and strategic projects Document workflows and processes to ensure continuity and clarity 3.Personal Assistant Support Manage personal scheduling, logistics, errands, and life administration Coordinate hosting, social events, and personal commitments Support EO-related activities and board involvement 4.Thought Leadership and Personal Brand Protect writing and creative time through calendar blocking and accountability Support book projects through scheduling, research, and coordination Manage outreach, scheduling, and follow-up for speaking and brand opportunities Support social media posting, content organization, and coordination with vendors Requirements 2+ years in a personal or executive assistant role 3+ years of administrative and project management experience Valid driver's license and own car Must be authorized to work in the U.S. without sponsorship Logistics and Compensation Location: Washington, DC Work environment: hybrid, 3 days in office per week and 2 days flexible (remote or running errands) per week Hours: Monday-Friday, 9:00 AM - 5:00 PM EST (flexibility required) Start date: February 15, 2026 Salary: $75,000 - $90,000 Benefits: Comprehensive benefits package shared with finalists

Job Announcement Under general supervision, this position provides advanced administrative and office support to senior-level managers, supervisors, and staff within the Solid Waste Management Program (SWMP) at Newington and the I-95 Landfill Complex. The position focuses on handling essential administrative functions, including drafting routine correspondence, proofreading documents for accuracy, organizing information into spreadsheets and databases, and creating reports and presentations. It requires performing financial and accounting duties, assisting with human resource and payroll processes, and ensuring exceptional customer service to staff, customers, and stakeholders. Responsibilities include maintaining staff calendars, scheduling rooms for meetings and training, managing appointments and supporting emergency response systems. This role also involves working with various software packages to produce and manage forms, databases, and tracking systems for operational efficiency. It provides back-up administrative IV, supervises others when required, and occasionally conducts field-based data collection to meet operational needs. The Administrative Assistant III is responsible for resolving customer inquiries or complaints with professionalism, identifying root causes, and implementing solutions to meet resolution standards effectively. Additionally, it supports financial functions, such as reconciling accounts, processing invoices, and ensuring adherence to procurement policies and procedures. Human resource duties include payroll time entry in FOCUS, verifying completeness and accuracy, explaining basic payroll and benefits information to employees, and training staff on time entry procedures. A commitment to detail, organizational excellence, communication, and safety is essential in fulfilling this position's duties. Flexibility, professionalism, and technical proficiency are key to ensuring smooth daily operations across multiple sites. DPWES is a diverse, nationally accredited and award-winning public works agency with approximately 1,000 employees providing solid waste, capital facility development, wastewater, stormwater, urban forestry, and land acquisition management services for the most populous county in Virginia. Join our team to help us protect the environment and serve the people of Fairfax County by creating and preserving a sustainable community that is an ideal place to live, work, and play for everyone. Fairfax County Government is committed to our employees, and offers comprehensive benefits, including a defined-benefit retirement plan; medical, life and disability insurance; paid leave; tuition reimbursement; and reasonable accommodations for individuals with disabilities. Through our LiveWell Program and the county Benefits Division, we endeavor to cultivate a culture of wellbeing that empowers, educates and engages employees and retirees to make life-long choices that promote a holistic approach to their physical, mental, emotional, social, spiritual and financial wellness. Please review our awesome benefits: Benefits Retirement Note: The assigned functional areas for this position include general administrative assistance, human resources, accounting, payroll and/or customer service. Illustrative Duties (The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.) General Financial Duties Uses spreadsheets or databases to organize information and produce standard reports; Prepares a variety of complex disbursement forms (e.g., check requests, travel forms, cash sheets, and journal entries) for routing and approval; May approve some disbursement forms; Compiles and maintains monthly, quarterly, semi-annual, and annual totals, reports, and financial statements; Explains fiscal rules and procedures to employees to ensure uniform application. Fiscal Administration Sets up accounts through corporate systems; Reconciles ledgers; Prepares status reports; Gathers data for use by others in preparing budget; Prepares transfer vouchers and interfund billing; Monitors external accounts for discrepancies. Accounting Prepares wide variety of accounting forms; Reconciles daily receipts or accounts receivable/payable; Identifies discrepancies and makes corrections; Collects required documents; Prepares and authorizes expense vouchers and/or invoices within limited authorization levels. Purchasing Verifies requests for goods and services against county contracts and funding sources; Orders goods or services and follows up/resolves discrepancies and ensures delivery; Authorizes requests for goods and services in corporate systems; Ensures appropriate routing and approval of purchase requests. Scheduling & Coordinating for Others Maintains calendar(s); Schedules meetings; Makes and cancels appointments; Schedules rooms for classes, meetings, conferences, etc.; Coordinates audiovisual, training equipment, refreshment requests; Set up schedules for internal administrative staff to insure that they are available to meet changing work needs. Communication Composes routine correspondence on behalf of the executive/work unit head. Office Management Provides administrative support and implements procedures; May supervise others; Establishes/modifies and maintains a system for tracking the progress of work that is the responsibility of the executive/work unit head; Trains and orients new employees; Provides and explains relevant policies and procedures. General Administrative Composes routine correspondence on behalf of the executive/work unit head. Receptionist/Public Contact Schedule appointments; Explains departmental policy/procedure but does not interpret them; Responds to inquiries that require referencing a variety of sources and utilizing knowledge of the department/county operations. Word Processing/Typing Keys/types complex documents (e.g., technical); Proofs spelling and grammar; Uses multiple software packages to prepare equations, statistics, tables and/or presentations; Compiles reports from edited drafts; Uses macros and templates developed by others. Information Systems/Software Performs data entry with some knowledge of department/work unit/program; Manipulates screens for additional entries; Generates routine reports; Creates simple spreadsheets; Maintains databases. Reports Compiles routine factual/numerical reports using readily available information. Payroll Processes pay adjustments; Transmits on-line T&As; Regularly inputs routine Human Capital Management Enterprise Resource Planning system entries; Performs payroll functions (e.g., internal collection of time sheets, verify T&A entries, verify leave slips); Trains new employees on how to do on-line time. Personnel Prepares and verifies completeness/accuracy of forms/documents (e.g., personnel requisitions, PARS, PCFs); Provides basic new employee benefits information; Explains routine personnel policies and procedures; Gathers information (e.g., salary range, class specifications, and merit adjustments) from HR website or other county sources for supervisor/management; Instructs employees in proper completion of routine documents (e.g., insurance enrollment forms). Required Knowledge Skills and Abilities (The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.) Knowledge of standard rules and interpretations within own functional area and a working knowledge of established methods and procedures used in related areas; Significant nonstandard skill/knowledge is required involving production of an end product such as a report. Word Processing/Typing Basic skills in the use of Microsoft Word. Math Skills Basic math skills. PC Skills Basic skills in the use of applicable Microsoft Office Suite software. Communication Ability to write simple documents. Information Abilities Ability to process and integrate complex data. Interpersonal Abilities Ability to establish and maintain effective working relationships with both external and internal contacts. Purchasing and Accounting Ability to perform data entry into Purchasing/Logistics Enterprise Resource Planning systems and/or Financial Enterprise Resource Planning systems in at least three functions (e.g., create shells, accounts payable processing). Personnel and Payroll Ability to perform routine Human Capital Management Enterprise Resource Planning system functions (e.g., process PARS, requisitions). Executive Assistance Ability to maintain confidentiality and be sensitive to political issues. Employment Standards MINIMUM QUALIFICATIONS: Any combination of education, experience, and training equivalent to the following: (Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to") high school graduation and two years of experience providing administrative support in the assigned functional area(s). NECESSARY SPECIAL REQUIREMENTS: The appointee to this position will be required to complete a criminal background check to the satisfaction of the employer. This position is considered essential personnel for purposes of continuity of operations and may be required to respond during inclement weather or emergency situations. PREFERRED QUALIFICATIONS: Two (2) years of Solid Waste or related industry experience. Four (4) or more years of administration assistant experience dealing with payroll, and procurement. Three (3) years of customer service experience. Demonstrates oral and written communication skills. Demonstration of intermediate proficiency in Microsoft Excel and or similar reporting and statistical applications PHYSICAL REQUIREMENTS: Ability to input, access, and retrieve information from a computer. Ability to lift up to 25 pounds without assistance. Ability to negotiate and traverse property sites that may be undergoing construction or where uneven terrain exist. Ability to walk, stand, sit, stoop, bend, stretch, reach, climb, kneel, crouch, crawl, lift and sometimes work in these positions for lengthy periods of time. Ability to work in adverse weather conditions and temperatures. Able to perform repetitive hand, arm, wrist and shoulder movements. Manual dexterity needed to handle various types of materials and perform routine tasks. Ability to effectively communicate verbally or in writing. Work requires performing tasks in an environment in which raw waste is present. All duties performed with or without reasonable accommodations. SELECTION PROCEDURE: Panel interview and may include exercise. Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home (including Spanish, Asian/Pacific Islander, Indo-European, and many others.) We encourage candidates who are bilingual in English and another language to apply for this opportunity. Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce. Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY . EEO/AA/TTY. #LI-JT1

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Are you known for getting things done right-and on time? Do you live by lists, color-coded calendars, and triple-checking the details? If so, I'm looking for you. As the CEO of a fast-paced accounting and advisory firm, I'm managing multiple businesses, ongoing projects, and a busy personal life. I need a highly organized, reliable, and self-directed Personal Assistant who is laser-focused on execution and thrives on keeping everything (and everyone) on track. This is not a creative or visionary role. I'm looking for someone who's happiest behind the scenes, running the show, handling logistics, and keeping the machine moving. If you're energized by structure, accountability, and service-this could be your dream job. What You'll Be Responsible For Personal & Household Logistics Manage home maintenance, repairs, and vendor scheduling Run errands and handle shopping, returns, appointments, and household supplies Coordinate personal and family travel plans and itineraries Prep and organize for family events, birthdays, or casual gathering Business Support Maintain a tightly organized calendar (personal + business) Handle follow-ups, reminders, inbox triage, and appointment scheduling Coordinate logistics for business travel, Zoom calls, meetings, and internal events Support the CEO with podcast, ebook, and content-related projects Help manage social media scheduling and administrative brand tasks Execution & Task Management Keep to-do lists current and ensure deadlines are met without reminders Anticipate needs, troubleshoot problems, and stay three steps ahead Communicate clearly and professionally with team members, vendors, and clients Step in and take care of things without needing to be micromanaged Who You Are An executor, not a visionary-you love structure, order, and knocking out tasks Obsessed with details and consistency-you don't miss deadlines or let things slide Someone who thrives supporting high-achieving professionals with high expectations Tech-savvy (or willing to learn fast): Google Workspace, Zoom, Calendly, ClickUp, etc. Comfortable managing multiple areas of life and business at once Clear communicator, dependable, and confident in handling sensitive tasks Qualifications 3+ years experience as a Personal Assistant, Executive Assistant, or House Manager Valid driver's license and reliable transportation Experience supporting busy entrepreneurs or executives preferred Associate's or bachelor's degree is a plus-but not required What You Can Expect A remote-first role with flexibility, but clear expectations and accountability A fast-paced, no-drama work environment A leader who values initiative, results, and follow-through Competitive pay and potential for growth Apply If You... Prefer execution over ideation Take initiative and follow up consistently Feel pride in keeping others organized and on point Are comfortable supporting a high-achieving woman of color with a demanding schedule Can juggle personal and business priorities without missing a beat Benefits: 401(k) 401(k) matching Dental insurance Health insurance Paid time off Professional development assistance Tuition reimbursement Vision insurance Ability to Commute: Upper Marlboro, MD 20772 (Required) Work Location: In person

Job Description . National Medical Fellowships (NMF), founded in 1946, is the nation's premier organization providing scholarships for medical students and health care professionals from groups underrepresented in medicine. NMF's vision is to empower and support aspiring physicians and health professionals underrepresented in medicine to contribute to the health of our nation. We envision a diverse health care workforce which will have the leadership, commitment, and cultural competency to achieve health equity. NMF's mission is to provide scholarships and support for underrepresented minority students in medicine and the health professions. The Executive Assistant (EA) position serves as a resource to the President & CEO (CEO), staff, and stakeholders throughout the organization. This position works at the direction of the CEO to support growth and coordinated action across NMF team members and stakeholders. The EA works closely with the CEO and Executive Team to manage time, relationships, and efficient action. The EA must assist the CEO with managing schedules and meetings; facilitating communication with team members, vendors, key partners, board members, and funders; and creating pathways for action before, during, and following events, meetings, and additional forms of inter-personal interaction. The person occupying this position must be creative and enjoy working within a fast-paced, nonprofit environment that is mission-driven and results oriented. The EA plays an important role in the modeling and communication of NMF culture, including prompt and responsive workflows throughout the organization. The ideal candidate for this position should also have the ability to work independently, with work that does not always have established procedures, and with the ability to prioritize and simultaneously work on multiple projects. The EA should be able to proactively identify new solutions to problems. The EA will plan, prioritize, organize, and complete work to meet established objectives. Coordinate Schedules, Meetings & Travel Manage the complex calendar of the CEO, at the direction of the CEO, including preparing the CEO for meetings and events by gathering and sharing information from staff and relevant stakeholders. Initiate, manage, and execute special projects as assigned by the CEO that contribute to the organization's success. Schedule and co-create agendas for executive meetings, including meetings of the Executive Team, Board of Directors, funders, and strategic partners. Coordinate pre-work and follow-up for meetings and strategic activities, including documenting key decisions, compiling data, identifying action items and accountabilities. Schedule, coordinate, and set up resources and technology needed for meetings and events (e.g., conference rooms, catering, teleconferencing, video conferencing). Prepare materials for meetings and events, including packets, presentations, and logistical details, and ensure timely distribution to appropriate individuals. Draft minutes for assigned meetings, including sessions with the Board of Directors and key stakeholders. Serve as a resource for the CEO's direct reports by assisting with scheduling, meeting planning, and facilitating timely follow-up. Facilitate travel planning for the CEO and designated NMF staff and colleagues, including transportation and lodging reservations in a cost-conscious manner and processing reimbursements. Manage and complete the CEO's financial transactions, including uploading receipts and coding transactions. Provide administrative support to the COO and CFO as needed. Manage Office Communications Draft communications on behalf of the CEO and Board of Directors, supporting the effective and timely flow of information. Communicate and relay relevant information to key stakeholders at the direction of the CEO. Contribute to the writing, monitoring, and communication of NMF's strategic plan, including coordination with staff to document progress and impact. Create and maintain an administrative desk manual to ensure continuity of office operations. Maintain and distribute organizational lists as needed (e.g., organizational charts, email distribution lists, vendor contacts, phone lists). Record, label, file, and maintain records and documents in accordance with records management procedures. Relationships Provide mentorship to NMF administrative and program assistants to support staff development and the design of effective administrative systems. Maintain and appropriately handle sensitive and confidential information in accordance with internal policies and procedures. Governance and Board Strategy Lead the development and implementation of governance frameworks, board policies, and compliance protocols. Serve as a strategic liaison to the Board of Directors, supporting board engagement, orientation, and committee operations. Act as staff liaison to the Governance Committee of the Board of Directors, coordinating agendas, materials, and follow-up actions. Partner with the CEO, CFO, and executive team to facilitate board evaluations, succession planning, and governance modernization. Requirements Bachelor's degree required Five (5) or more years of experience supporting executive-level individuals Excellent organizational, interpersonal, oral, and written communication skills High level of attention to detail and strong active listening skills Demonstrated ability to exercise discretion with sensitive and confidential information Proven experience managing executive calendars and scheduling Strong customer service orientation with a commitment to quality and professionalism Proficiency in website and online applications Proficiency with Microsoft Word, Excel, PowerPoint, Teams, and SharePoint Experience using Adobe Acrobat and Zoom Highly organized, adaptable, creative, and quick learner Ability to work independently while collaborating effectively with a dynamic team Strong problem-solving and troubleshooting skills Ability to multitask and manage competing priorities Ability to prioritize projects and meet deadlines in a fast-paced environment BenefitsThis position carries a generous benefits package, including paid time off; medical, dental and vision benefits; LTD; STD; Life Insurance; and 401K matching plan.

Job Description Solutions Through Innovative Technologies, Inc. (STI-TEC) specializes in the delivery of professional business and information management services. STI-TEC offers government and commercial clients a comprehensive portfolio of services that identify, manage, distribute and improve business processes related to entities' most valued resource, information. As a fast-growing solutions provider, established in 2000, total customer satisfaction has remained the cornerstone of our business. Our business model focuses on integrity, loyalty, and trust. Position Overview The Senior Executive Administrative Assistant will be responsible for providing various administrative services, including official correspondence, maintaining schedules and calendars, and numerous other duties for numerous divisions that support the Office of the Undersecretary of Defense (OUSD), namely Assistant Secretary of Defense (Acquisition), Assistant Secretary of Defense (Energy, Installations and Environment), Assistant Secretary of Defense (Industrial Base Policy), and the Directorate of Business Operations. Essential Job Function Provide administrative support for OUSD (A&S). Maintain assigned Outlook and portal calendars for numerous departments/divisions. Monitor due dates, coordinate, assist in completing official correspondence and documents for signature, including letters, notices, instructions, and memoranda. Support on assigned fitness report and performance evaluations, awards, training, personnel, security, facilities support. Answers the telephone and refers the calls to the appropriate individuals within the office. Assist in completing and track/follow-up on assigned OUSD Action Packages and Division documents in routing. Weekly: maintain portal sites, documents, links, libraries, announcements, lists and contacts Other responsibilities may include agenda management, meeting management, information management, content management, tasker management, office management, document management, facilities management, personnel management, security management, travel management, customer relationship management, operations management, and other office administration duties. Minimum Qualifications Must have active Top Secret facility clearance with SCI eligibility. Must have a bachelor's degree from an accredited college/university. Must have at least 10 years of executive administrative assistant experience with three (3) years supporting DASD, ASD, or USD level leadership (Tier 1, 2, or 3 SES) within DoD, or commensurate levels of leadership at other agencies within the federal government. Proficiency in schedule/calendar management, travel coordination (DTS), and document review and preparation, to include read ahead book preparation, is required. Must have excellent written, oral, and interpersonal communication skills. Must have excellent organizational skills, the ability to establish and maintain working relationships with internal and external staff members, and the ability to work independently and take a proactive role. Must have the flexibility and ability to prioritize tasks according to senior staff requirements. Must be proficient in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint. Must be a true team player who maintains a positive attitude in a dynamic environment Must have high energy, enthusiasm, tact, and the ability to interact effectively with senior executives from Government and industry as well as Pentagon staff members. Must be able to create and foster a cooperative work environment. Must be self-directed, detailed oriented in completing assigned tasks, and able to adapt to changing work efforts and manage impact of shifting priorities. Applicants selected may be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. STI-TEC is an equal opportunity employer and values diversity. Employment is decided on the basis of qualifications, merit, and business need. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training. If you need assistance or an accommodation due to a disability, you may contact us at ************** or you may call us at 1+************. *This job posting is to identify potential candidates for positions in order to respond to a request for proposal. This job posting, including but not limited to, qualifications, duties, compensation and benefits, is subject to change based on the terms and conditions of the awarded contract and is contingent on STI-TEC being awarded the contract.

Wor-Wic Community College is accepting applications for an executive assistant to the president. This position serves as a trusted support to the president, providing high-level administrative functions, project management and executive coordination; conserves the president's time and promotes the college's image by serving as a liaison between the president, key stakeholders, political representatives and employees; assists the president in coordinating Board of Trustees meetings and travel; manages critical initiatives; and ensures seamless operations of the president's office. This position is required to work during the annual commencement and board functions.The following list is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills or working conditions associated with this position. * Provides proactive, high-level support for the president, including managing the president's schedule, coordinating external meetings and reconciling budgets; supports the overall success of the college and the president's office * Coordinates and supports major institutional initiatives and special events determined by the president, including but not limited to commencement, county dinner and delegation breakfast; collaborates with leadership teams to drive progress and ensure event success * Drafts agendas for college council, all-staff and other meetings; gathers necessary input and data from college administrators for the president's use; handles all meeting preparations; attends meetings and takes and transcribes meeting minutes * Provides administrative support for the Board of Trustees, including scheduling and coordinating all meetings and board-related functions, preparing and distributing board documents, taking and transcribing meeting minutes and arranging travel for board members * Triages, responds and provides follow-up to urgent and high-profile requests with the approval of the president, including drafting correspondence, contacting the president and/or forwarding requests to other college officials * Assists with the administrative requirements for budgets and expenditures for accounts managed by the president's office * Works with the Executive Leadership Team to coordinate meetings, keeps the president abreast of priority topics, drafts agendas, provides follow-up on action items and monitors schedules to ensure availability * Contributes to the annual and five-year comprehensive assessment process as per the College assessment plan * Performs other duties as assigned * Bachelor's degree in a relevant field; (an associate degree with three additional years of high-level executive leadership experience can be substituted for the bachelor's degree) * Seven years of relevant work experience, including demonstrated experience supporting high level executive leadership (a total of 10 years with an associate degree) * Excellent interpersonal and verbal and written communication skills with a precise command of grammar, punctuation and correct use of the English language * Strong computer and technology, budget management, organization and time management skills * Ability to exercise discretion in the handling of confidential matters * Advanced proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) * Ability to work independently and to perform complex tasks in a fast-paced environment * Proven ability to interact and work effectively with a wide and diverse range of individuals and stakeholders at all levels of the college and within the community * Valid driver's license * Preference will be given to candidates with experience in higher education, government or non-profit sectors and a valid Notary Public license This is a full-time standard administrative position that includes an excellent fringe benefits package. Days and Hours of work are Mon. - Fri., 8 a.m. - 4:30 p.m. (1 hour lunch). The starting salary for this position will range from $60,200 to approximately $73,850, depending on qualifications and experience. The right candidate will represent our commitment to innovation, community, integrity, learning, excellence, accessibility and diversity; collaborate and cooperate with others to accomplish the goals of the college; and support new and creative ideas to enhance institutional effectiveness. It is important that your application show all the relevant education and experience you possess. Please do not use "See Resume" or similar language in the job application. Applications may be rejected if incomplete. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. The college reserves the right to change or reassign job duties, or combine and/or eliminate positions at any time. Applications received by Jan. 4 will be given first consideration; the position will remain open until filled. ************** This document is available in alternative formats to individuals with disabilities by contacting disability services at disabilityservices@worwic.edu, ************ or TTY ************. Wor-Wic Community College is an equal opportunity educator and employer. Visit **************/Services-Support/Disability-Services to learn more.

Montage Marketing Group is seeking an Executive Administrative Support Specialist to join our team and provide onsite administrative support to a federal government agency located in the Washington, DC area. The opportunity involves working with agency leadership to enhance communications with internal and external audiences and stakeholders (e.g., Congress, the news media, state and local governments, other Federal agencies, and research and education communities) in support of its mission and to further demonstrate the benefits of its efforts and value of its impact. Position Overview: The Executive Administrative Support Specialist provides high-level administrative and secretarial support to agency leadership, ensuring efficient operations and compliance with agency standards. This role requires exceptional organizational skills, attention to detail, and the ability to manage sensitive information with discretion while upholding the agency's mission and brand integrity. This position is contingent upon contract award. Key Responsibilities: Draft, edit, and proofread official correspondence, memoranda, and issuances for internal and external distribution in alignment with agency standards. Maintain and enforce a style guide consistent with agency branding and communication protocols. Draft, review, and edit agency-wide policies, directives, and official documents to ensure clarity, accuracy, and compliance. Develop, document, and update standard operating procedures (SOPs) to support administrative efficiency and consistency across agency offices. Organize and maintain document libraries and archives for easy retrieval and compliance with federal recordkeeping requirements. Accurately enter and update information in agency databases and tracking systems, ensuring data integrity and confidentiality. Apply intermediate formatting skills to prepare reports, presentations, and spreadsheets for agency leadership and stakeholders. Draft email responses and general correspondence on behalf of agency leadership, ensuring timely and professional communication. Ability to obtain Public Trust suitability Qualifications: 5 years' experience in executive-level administrative support within a federal agency or similar environment Strong writing, editing, and proofreading skills with attention to detail Proficiency in Microsoft Office Suite and federal document management systems Knowledge of federal policies, recordkeeping requirements, and communication standards Ability to maintain confidentiality and handle sensitive information Strong organizational and time-management skills with the ability to manage multiple priorities Preferred Skills: Familiarity with federal agency policies, procedures, and branding guidelines Experience drafting agency-wide policies and managing official issuances Knowledge of federal style guides and compliance requirements About Montage Marketing Group Montage Marketing Group is an award-winning marketing firm focused on making connections-and making a difference. Our people are innovators and co-creators, visionaries, and hard-working change makers. Our purpose is to make connections with people, to get them to stop and think, to feel and act. Proven experts in engagement, outreach, communication, event planning, and experiential design, we're a third party-certified woman business enterprise, and a member of the US Small Business Administration's 8(a) program. Why Montage? Because we're a caring team of collaborative creatives-people who care as deeply about each other as we do about our work. We know that true teamwork happens only when each person's voice is valued, each one's contribution is celebrated, and success is always shared. We encourage each team member to realize their full potential. And we invite people to make our agency their pathway to fulfillment. Montage Marketing Group is an E-Verify company and a Drug-Free Workplace. Benefits Medical Dental Vision 401K Retirement with match Paid Time Off (PTO) Paid Holidays Paid Parental Leave for Birthing & Non-Birthing Parents Paid Jury Duty, Bereavement Leave Short-Term & Long-Term Disability Insurance Group Term Life Insurance Flexible Spending Account (FSA) Employee Assistance Program (EAP) Accident Insurance Critical Illness Insurance Cancer Insurance Hospital Indemnity Insurance LegalShield IDShield FinFit Financial Wellness Program Working Advantage Discount Program

Job Description The Executive Administrative Assistant to the Pastor provides high-level administrative, organizational, and communications support to the Pastor of First Mount Zion Baptist Church. This individual serves as the primary point of contact between the Pastor's office and internal/external stakeholders, ensuring that the Pastor is supported in carrying out spiritual, administrative, and community responsibilities. The position requires discretion, professionalism, and the ability to manage multiple priorities in a dynamic church environment. Essential Duties and Responsibilities Administrative & Clerical Support Manage the Pastor's calendar, appointments, and scheduling of meetings. Coordinate travel arrangements, speaking engagements, and ministry-related events. Draft, edit, and prepare correspondence, reports, presentations, and other documents. Maintain organized filing systems, both digital and physical, for pastoral records and church documents. Communication & Liaison Serve as the first point of contact for the Pastor's office, handling phone calls, emails, and inquiries with professionalism. Facilitate communication between the Pastor and church staff, leaders, members, and community partners. Ensure confidentiality in all communications and sensitive matters. Event & Meeting Coordination Provide administrative support for worship services, special programs, and community events involving the Pastor. Prepare agendas, minutes, and follow-up actions for meetings led or attended by the Pastor. Assist with logistical planning and execution of church events, including collaboration with ministries and external vendors. Operational & Ministry Support Support the Pastor in carrying out church vision, mission, and priorities through timely execution of administrative tasks. Work with staff and ministry leaders to ensure alignment of activities with the Pastor's directives. Track and manage pastoral projects, deadlines, and deliverables. Educational Requirements High School Diploma Minimum of 3-5 years of experience as an executive assistant, administrative professional, or similar role (nonprofit/church setting a plus). Knowledge, Skills, and Abilities Strong organizational and time management skills with the ability to handle multiple priorities. Excellent written and verbal communication skills. High proficiency with Microsoft Office Suite, church management systems, and digital collaboration tools. Proven ability to exercise discretion, confidentiality, and sound judgment. A heart for ministry and alignment with the mission, values, and vision of FMZBC. Work Environment FMZBC is a vibrant and thriving ministry that maintains a professional work environment where Christian values are upheld. FMZBC is a weapons-free, drug free and smoke-free campus. Essential Functions and Physical Demands Ability to sit at a desk and operate a keyboard. Project voice clearly and effectively. Tolerate changing environments

About Us At Nealey Tire & Auto, we're more than a repair shop - we're one of Maryland's fastest-growing and most trusted automotive service companies. With five thriving locations (and more on the way), our growth is fueled by a disciplined system, strong leadership, and a relentless focus on creating raving fans. We're now seeking a highly organized and proactive Executive Administrative Assistant to support our leadership team and help keep our fast-paced operation running smoothly. Who Thrives Here This role is perfect for someone who: Is punctual, reliable, and thrives in a high-energy, performance-driven environment Is detail-oriented, organized, and able to manage multiple priorities at once Communicates clearly and professionally - both written and verbal Is a self-starter who can anticipate needs before they're asked Is coachable and receptive to feedback, constantly looking to improve Enjoys supporting leaders and helping drive company-wide success If you're a "stool sitter," this isn't the role for you. We're looking for someone energetic, driven, and ready to make a real impact every day. What You'll Do Provide direct administrative support to the executive leadership team Manage calendars, schedule meetings, and coordinate travel arrangements Assist with preparation of reports, presentations, and documentation Serve as a key point of communication between leadership and team members Help organize company initiatives, events, and leadership meetings Ensure follow-up and accountability on key tasks and projects Handle confidential information with discretion and professionalism What's in It for You This is not a routine desk job - it's a career opportunity that puts you at the center of a growing organization. Here's what you can expect: Competitive compensation Monday-Friday schedule, no nights or weekends A high-performance culture where your contributions are valued Direct exposure to leadership decision-making and company strategy Career growth potential as Nealey Tire & Auto continues to expand At Nealey Tire & Auto, we don't just build shops - we build careers. If you're ready to step into a role where you'll be challenged, supported, and valued, we want to meet you.

Job Description Schedule: 24 hours/week (On-site 3 days/week) Classification: PT, Non-Exempt, Hourly Compensation: $20$22/hr Benefits & Holidays: Not benefits-eligible; no paid holidays Why Join T12 Technologies? T12 Technologies LLC is a professional development company prioritizing employee growth by providing continuous education, training, and career advancement opportunities. We cultivate a supportive environment that fosters a collaborative work culture, allowing employees to contribute ideas and engage in impactful projects. By joining our team, youll be part of an initiative dedicated to delivering high-quality services and support, making a meaningful difference in public health efforts. Position Overview: T12 Technologies seeks a highly organized, proactive, and professional Part-Time Executive Assistant to support the Chief Executive Officer (CEO). The Executive Assistant will handle scheduling, meeting coordination, administrative operations, and follow-up tracking to ensure key objectives are advanced and deadlines are met. The ideal candidate exercises discretion, communicates effectively, and thrives in a dynamic environment. Key Responsibilities: Executive Support: Manage the CEOs calendar, schedule meetings, and coordinate appointments. Prepare reports, presentations, and correspondence as needed. Handle confidential and time-sensitive information with discretion. Act as a liaison between the CEO and internal/external stakeholders. Organize and maintain files, records, and documents. Assist in travel arrangements and expense tracking. Administrative and Operational Support: Organize and track important meetings, timelines, deadlines, and deliverables. Handle confidential and sensitive information with discretion and professionalism. Draft and review correspondence, reports, and presentations. Support general administrative functions to maintain smooth daily operations. Task & Issue Follow-Up: Monitor progress on tasks and outstanding action items. Document and track meeting outcomes and follow-up responsibilities. Proactively identify issues that may impact timelines and escalate as needed. Government Contracting Support (Preferred): Assist with documentation, compliance, and reporting requirements related to government contracts. Coordinate with relevant staff to ensure compliance with contract deliverables and administrative requirements. Qualifications & Requirements: Experience: 2-5 years of experience in executive assistance and administrative support. Education: A bachelors degree in business administration, communications, or a related field is preferred. Skills: Strong organizational and time management skills. Excellent written and verbal communication abilities. Proficiency in Microsoft Office Suite, familiarity with SharePoint, Smartsheet, or similar tools preferred. Ability to work independently and handle multiple tasks efficiently. High level of discretion and professionalism.

About Us When you work at Chugach Government Solutions (CGS), you join a proud legacy of supporting missions while sustaining culture. The federal division of Chugach Alaska Corporation, CGS has been supporting critical missions as a government contractor for over 25 years. Our focus is to support facility maintenance, IT/technical services, construction and education. We are proud to have built, and continue to foster, an incredibly talented team spanning across the globe in hundreds of different fields - each team member proud to serve our country with first-class business services, while also making a difference for our Chugach shareholders. At CGS, empowering employees is a part of our core, and that focus is one of the ways we build and foster high-performing teams. We empower our employees through competitive compensation and benefits package, professional growth opportunities, truthful communication, and more! If you are looking for an opportunity to serve something bigger than yourself; if you want your day job to be one that creates meaningful value; if you are looking for an environment that highly values employees and respects individual differences - then Chugach Government Solutions may be the right fit for you! Job Overview The Facilities Administrative Assistant provides overall administrative and organizational support to the Facilities Department. The Administrative Assistant maintains a close and highly responsive relationship with the daily activities of management and associated staff. Will develop and maintain positive and professional relationships with internal and external customers and has the ability to handle confidential information. The Administrator is expected to think critically and work independently to achieve results in the absence of day-to-day guidance. Pay Rate: $40.71 Work Model: Onsite/Office-Based Responsibilities Essential Duties & Job Functions: * Responds to visitors, calls, and inquiries for information; determines which requests need to be escalated or rerouted. * Serves as point of contact and liaison for all activities within assigned department; maintains recurring internal reports, purchasing transactions, correspondence, training, etc. * Maintains Outlook calendars, makes appointments and arranges meeting rooms. * Attends meetings, anticipates and assembles materials, generates meeting agendas and minutes and distributes according to standard practice and requests. * Assists in the development and implementation of standard operating procedures. * Prepares reports, summaries or replies to inquires, selecting relevant information from a variety of sources. * Coordinates interdepartmental communications and activities. * Plans and organizes work to meet all deadlines. Able to perform a variety of tasks in a single day. * Assists Procurement Department to resolve concerns and communicates results. * Supports Call Center for incoming emergency and urgent calls from the customer. * Supports other department staff as needed or directed. * Occasionally operates customer and company vehicles and/or other equipment in a safe manner. * Adheres to the established company safety and personnel policies and standard procedures. * Performs other duties as assigned. Job Requirements Mandatory: * High school graduate or equivalent GED. * Demonstrate at least three (3) years' experience successfully supporting senior leadership/management. * Demonstrate a strong history of reliability, responsibility, and skills to perform the essential duties and job functions. * At least one (1) year of experience maintaining confidential information and generating correspondence, reports and records. * Ability to operate all office equipment including but not limited to: telephones, copy machines, fax machines, printers, and computers. * Demonstrated ability to manage the workflow of multiple critical issues within a continuously adapting schedule. * High attention to detail and demonstrated excellence in diplomatic, organizational, time management, critical thinking and interpersonal skills. * Proficient in Microsoft office applications (Word, Excel, Outlook). * Mature judgment and ability to work with minimal supervision. * U.S. Citizenship. * Maintains the required intelligence community level clearance. * Valid state driver's license. * Ability to lift 50 pounds. Reasonable Accommodation: CGS will provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Chugach Government Solutions or any of its subsidiaries, please email ****************** Equal Employment Opportunity: Chugach is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, gender, sexual orientation, gender identity or expression, age, pregnancy, disability, genetic factors, protected veteran status or other characteristics protected by law.

Apply Administrative Staff Officer Department of Defense Defense Logistics Agency Apply Print Share * * * * Save * This job is open to * Requirements * How you will be evaluated * Required documents * How to apply See below for important information regarding this job. Summary See below for important information regarding this job. Overview Help Accepting applications Open & closing dates 01/16/2026 to 01/24/2026 Salary $143,913 to - $187,093 per year Pay scale & grade GS 14 Location 1 vacancy in the following location: Fort Belvoir, VA Remote job No Telework eligible Yes-as determined by the agency policy. Travel Required Occasional travel - You may be expected to travel for this position. Relocation expenses reimbursed No Appointment type Permanent - Multiple Appointment Types Work schedule Full-time Service Competitive Promotion potential 14 Job family (Series) * 0301 Miscellaneous Administration And Program Supervisory status No Security clearance Other Drug test No Financial disclosure No Bargaining unit status No Announcement number DLAJ3-26-12862563-MP Control number 854784600 This job is open to Help Internal to an agency Current federal employees of the hiring agency that posted the job announcement. Clarification from the agency "Agency" means current permanent DLA employees in the commuting area. Videos Duties Help * Serves as the senior advisor on all human capital management issues for the directorate, guiding strategic requirements and collaborating with senior leadership. * Manages the daily administration of all civilian personnel programs, including hiring, assignments, promotions, performance management, and separations, ensuring compliance with all regulations. * Develops, implements, and maintains HR policies and procedures, identifies and corrects process deficiencies, and provides expert guidance on complex personnel issues. * Acts as the lead administrator for several key programs within J3, including the Performance Management Program (DPMAP), Drug Testing, Ethics, and Personnel Accountability systems. * Conducts advanced analysis of HR data to support workforce planning, advises leadership on manpower and succession issues, and develops long-range estimates for funding and resource requirements. Requirements Help Conditions of employment * Must be a U.S. citizen * Tour of Duty: Flexible (********************************************************* * Security Requirements: Non-Critical Sensitive * Appointment is subject to the completion of a favorable suitability or fitness determination, where reciprocity cannot be applied; unfavorably adjudicated background checks will be grounds for removal. * Fair Labor Standards Act (FLSA): Exempt * Selective Service Requirement: Males born after 12-31-59 must be registered or exempt from Selective Service. * Recruitment Incentives: Not Authorized * Bargaining Unit Status: No * Selectees are required to have a REAL ID or other acceptable identification documents to access certain federal facilities. See *************************** for more information. Qualifications To qualify for an Administrative Staff Officer, your resume and supporting documentation must support: A. Specialized Experience: One year of specialized experience that equipped you with the particular competencies to successfully perform the duties of the position and is directly in or related to this position. To qualify at the GS-14 level, applicants must possess one year of specialized experience equivalent to the GS-13 level or equivalent under other pay systems in the Federal service, military, or private sector. Applicants must meet eligibility requirements including time-in-grade (General Schedule (GS) positions only), time-after-competitive appointment, minimum qualifications, and any other regulatory requirements by the cut-off/closing date of the announcement. Creditable specialized experience includes: * Managing multiple programs and applying strategic planning to improve organizational efficiency and develop program policies. * Interpreting and applying various laws and regulations to drive measurable improvements in program efficiency and compliance. * Utilizing analytical techniques to identify and resolve complex procedural and factual issues. * Applying qualitative and quantitative analysis to optimize complex programs and develop best practices for organizational administrative management and policy implementation. Education Substitution of education may not be used in lieu of specialized experience for this grade level. Additional information For Important General Applicant Information and Definitions go to: ****************************************************************** Reemployed Annuitants: This position does not meet criteria for appointment of Reemployed Annuitants. The DoD criteria for hiring Reemployed Annuitants can be found at: ********************************************************************************** Information for Veterans is available at: ************************************** As of 23 December 2016, Military retirees seeking to enter federal service in the Department of Defense now require a waiver if they would be appointed within 180 days following their official date of retirement. Drug-Free Workplace Policy The Defense Logistics Agency (DLA) is committed to maintaining a safe, drug-free workplace. All DLA employees are required to refrain from illegal drug use on and off duty. DLA conducts pre-employment, reasonable suspicion, post-accident, and random drug testing. Applicants tentatively selected for employment in testing designated positions will undergo a urinalysis to screen for illegal drug use prior to appointment. Refusal to undergo testing or testing positive for illegal drugs will result in withdrawal of the tentative job offer and a six-month denial of employment with DLA from the date of the drug test. Employees in drug testing designated positions are subject to random drug testing. The DLA drug testing panel tests for the following substances: marijuana, cocaine, opiates, heroin, phencyclidine, amphetamines, methamphetamines, fentanyl, norfentanyl, methylenedioxymethamphetamine (MDMA), methylenedioxyamphetamine (MDA), and opioids. ADVISORY: Use of cannabidiol (CBD) products may result in a positive drug test for marijuana. DLA employees are subject to Federal law and under Federal law, Marijuana is a Schedule I drug and is illegal. Additional guidance on writing a federal resume can be found at: USAJOBS Help Center - How do I write a resume for a federal job? The resume builder can help you create a resume using these recommendations and uses the information in your USAJOBS profile to help you get started. Expand Hide additional information Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. How you will be evaluated You will be evaluated for this job based on how well you meet the qualifications above. The assessments for this job will measure the following Competencies: * Workforce Planning * Program Management * Technical Competence Once the application process is complete, a review of your resume and supporting documentation may be completed and compared against your responses to the assessment questionnaire to determine if you are qualified for this job. The rating you receive is based on your responses to the assessment questionnaire. The score is a measure of the degree to which your background matches the competencies required for this position. If your resume and/or supporting documentation is reviewed and a determination is made that you have inflated your qualifications and or experience, you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your rating. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. Required documents Required Documents Help To apply for this position you must provide a complete Application Package. Each Application Package MUST include: * Your Resume: IMPORTANT UPDATE: Your resume must not exceed two (2) pages. If your resume exceeds the two-page limit, you will be removed from consideration for this announcement. The resume and required supporting documentation should provide the minimum qualifications and relevant experience for the announced position. Must include the work schedule, hours worked per week, dates of employment, and duties performed. If multiple resumes are submitted by an applicant, only the last resume submitted will be reviewed for qualifications and referred for selection consideration, if eligible. The resume must not be more than 5MB and should be saved and uploaded as a PDF to maintain formatting and number of pages. We also accept GIF, JPG, JPEG, PNG, RTF, TXT, PDF, ODT or Word (DOC or DOCX). We do not accept PDF portfolio files. Page margins should be 0.5 inches, and font styles must be legible. Consider using 14-point size font for titles and 10-point for the main text. We recommend using a font like Lato, if available. Other widely available options are Calibri, Helvetica, Arial, Verdana, Open San Source Sans Pro, Roboto or Noro Sans. * Applicable documents to support the eligibility(s) for which you are applying. Please review the following link for a listing of the additional documents you will need to provide: Supporting Documents. Interagency Career Transition Assistance Program (ICTAP): If you are an eligible ICTAP applicant you may apply for special selection over other candidates for this position. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at a score of 85 or higher for this position. ICTAP eligibles must submit one of the following as proof of eligibility for the special selection priority: a separation notice; a "Notice of Personnel Action" (SF-50) documenting separation; an agency certification that you cannot be placed after injury compensation has been terminated; an OPM notification that your disability annuity has been terminated; OR a Military Department or National Guard Bureau notification that you are retired under 5 U.S.C. 8337(h) or 8456. Priority Placement Program (PPP) DoD Military Spouse Preference (MSP): In order to receive this preference, you must choose to apply using the "Priority Placement Program, DoD Military Spouse Preference (MSP)" eligibility. If you are claiming MSP and are determined to be among the Best Qualified for the position, you may be referred to the hiring manager as a priority applicant. To be eligible as a MSP, you must submit the following supporting documents with your application package: Spouse's Permanent Change of Station (PCS) orders; Marriage Certificate or License; PPP Self Certification Checklist; Veterans' Preference documentation (e.g., DD-214, VA Letter, Statement of Service, if applicable); Transcripts (if applicable). These documents must provide acceptable information to verify: Residency within the commuting area of your sponsor's permanent duty station (PDS); proof of marriage to the active duty sponsor; proof of military member's active duty status; and other documentation required by the vacancy announcement to which you are applying. NOTE: Previous federal employees must also submit the following additional documentation: SF-50s (e.g., LWOP, highest grade held, overseas appointments, etc.), SF-75 information, and documentation of performance rating of record (dated within the last 12 months). Selected PPP MSP applicants will need to certify they have not accepted nor declined another offer of permanent, Federal employment (to include NAF and the military exchange services) since relocating to the military sponsor's current duty station. Priority Placement Program (PPP) DoD Retained Grade Preference (RGP): In order to receive this preference, you must choose to apply using the "Priority Placement Program, DoD Retained Grade Preference (RGP)" eligibility. If you are claiming RGP and are determined to be Well Qualified (score of 85 or above) for the position, you will be referred to the hiring manager as a priority applicant. Information and required documentation for claiming RGP may be found at the General Applicant Information and Definitions link below. To be eligible as a RGP, you must submit the following supporting documents with your application package: a signed Retained Grade PPP Self-Certification Checklist (DD3145-1 (whs.mil)); a copy of your Notification of Personnel Action (SF-50) effecting the placement in retained grade status; or a copy of the notification letter you received regarding the RIF or classification downgrade. If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating. How to Apply Help To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section. The complete application package must be submitted by 11:59 PM (EST) on the closing date to receive consideration. * To begin, click Apply Online to access an online application. Follow the prompts to select your USAJOBS resume and/or other supporting documents. You will need to be logged into your USAJOBS account or you may need to create a new account. * You will be taken to an online application. Complete the online application, verify the required documentation, and submit the application. NOTE: Resumes up to a total of two pages will be accepted. Your resume must not exceed two (2) pages. If your resume exceeds the two-page limit, you will be removed from consideration for this announcement. * You will receive an email notification when your application has been received for the announcement. * To verify the status of your application, log into your USAJOBS account, ************************ select the Application Status link and then select the More Information link for this position. The Application Status page will display the status of your application, the documentation received and processed, and your responses submitted to the online application. Your uploaded documents may take several hours to clear the virus scan process. To preview the questionnaire, please go to ********************************************************* Agency contact information Kristina Sinigur Phone ************ Fax ************ Email ************************ Address DLA Logistics Operations 8725 John J Kingman Road Fort Belvoir, VA 22060 US Next steps Once you successfully complete the application process, you will receive a notification of receipt. Your application package will be reviewed to ensure you meet the basic eligibility and qualifications requirements, and you will receive a notification. A review may be completed of your online questionnaire and the documentation you submitted to support your responses. Applicants that are found among the most highly qualified may be referred to the hiring official for consideration, and you will receive a notification of referral. The selecting official may choose to conduct interviews, and as part of the selection process, applicants may be required to complete additional supplemental documents. Once the selection is made, you will receive a notification of the decision. If interviews are conducted, DLA uses a technique called Behavior Based Interviewing (BBI). Be sure to check your USA Jobs account for your notification updates. Fair and transparent The Federal hiring process is set up to be fair and transparent. Please read the following guidance. Criminal history inquiries Equal Employment Opportunity (EEO) Policy Financial suitability New employee probationary period Privacy Act Reasonable accommodation policy Selective Service Signature and false statements Social security number request Required Documents Help To apply for this position you must provide a complete Application Package. Each Application Package MUST include: * Your Resume: IMPORTANT UPDATE: Your resume must not exceed two (2) pages. If your resume exceeds the two-page limit, you will be removed from consideration for this announcement. The resume and required supporting documentation should provide the minimum qualifications and relevant experience for the announced position. Must include the work schedule, hours worked per week, dates of employment, and duties performed. If multiple resumes are submitted by an applicant, only the last resume submitted will be reviewed for qualifications and referred for selection consideration, if eligible. The resume must not be more than 5MB and should be saved and uploaded as a PDF to maintain formatting and number of pages. We also accept GIF, JPG, JPEG, PNG, RTF, TXT, PDF, ODT or Word (DOC or DOCX). We do not accept PDF portfolio files. Page margins should be 0.5 inches, and font styles must be legible. Consider using 14-point size font for titles and 10-point for the main text. We recommend using a font like Lato, if available. Other widely available options are Calibri, Helvetica, Arial, Verdana, Open San Source Sans Pro, Roboto or Noro Sans. * Applicable documents to support the eligibility(s) for which you are applying. Please review the following link for a listing of the additional documents you will need to provide: Supporting Documents. Interagency Career Transition Assistance Program (ICTAP): If you are an eligible ICTAP applicant you may apply for special selection over other candidates for this position. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at a score of 85 or higher for this position. ICTAP eligibles must submit one of the following as proof of eligibility for the special selection priority: a separation notice; a "Notice of Personnel Action" (SF-50) documenting separation; an agency certification that you cannot be placed after injury compensation has been terminated; an OPM notification that your disability annuity has been terminated; OR a Military Department or National Guard Bureau notification that you are retired under 5 U.S.C. 8337(h) or 8456. Priority Placement Program (PPP) DoD Military Spouse Preference (MSP): In order to receive this preference, you must choose to apply using the "Priority Placement Program, DoD Military Spouse Preference (MSP)" eligibility. If you are claiming MSP and are determined to be among the Best Qualified for the position, you may be referred to the hiring manager as a priority applicant. To be eligible as a MSP, you must submit the following supporting documents with your application package: Spouse's Permanent Change of Station (PCS) orders; Marriage Certificate or License; PPP Self Certification Checklist; Veterans' Preference documentation (e.g., DD-214, VA Letter, Statement of Service, if applicable); Transcripts (if applicable). These documents must provide acceptable information to verify: Residency within the commuting area of your sponsor's permanent duty station (PDS); proof of marriage to the active duty sponsor; proof of military member's active duty status; and other documentation required by the vacancy announcement to which you are applying. NOTE: Previous federal employees must also submit the following additional documentation: SF-50s (e.g., LWOP, highest grade held, overseas appointments, etc.), SF-75 information, and documentation of performance rating of record (dated within the last 12 months). Selected PPP MSP applicants will need to certify they have not accepted nor declined another offer of permanent, Federal employment (to include NAF and the military exchange services) since relocating to the military sponsor's current duty station. Priority Placement Program (PPP) DoD Retained Grade Preference (RGP): In order to receive this preference, you must choose to apply using the "Priority Placement Program, DoD Retained Grade Preference (RGP)" eligibility. If you are claiming RGP and are determined to be Well Qualified (score of 85 or above) for the position, you will be referred to the hiring manager as a priority applicant. Information and required documentation for claiming RGP may be found at the General Applicant Information and Definitions link below. To be eligible as a RGP, you must submit the following supporting documents with your application package: a signed Retained Grade PPP Self-Certification Checklist (DD3145-1 (whs.mil)); a copy of your Notification of Personnel Action (SF-50) effecting the placement in retained grade status; or a copy of the notification letter you received regarding the RIF or classification downgrade. If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Bowhead is seeking an Administrative Assistant, Junior, to perform routine administrative functions such as drafting and routing correspondence, scheduling appointments, organizing and maintaining files, or providing information to callers. **Responsibilities** NAVAIR Specific Requirements: + In addition to secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements using the Defense Travel System), this position will provide administrative support to executive staff with office management. + The Administrative Assistant may be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials. + Other duties as assigned. **Qualifications** + A High School diploma or GED is required at a minimum in addition to atleast one (1+) year of experience in a customer and business oriented position + Must be proficient with Microsoft Sharepoint and the standard Microsoft Office Suite (e.g., Outlook, Word, Excel, and PowerPoint). Physical Demands: + Must be able to lift up to 25 pounds + Must be able to stand and walk for prolonged amounts of time + Must be able to twist, bend and squat periodically SECURITY CLEARANCE REQUIREMENTS: Must be able to obtain a security clearance at the Secret level. US Citizenship is a requirement for Secret clearance at this location. Applicants may be subject to a pre-employment drug & alcohol screening and/or random drug screen, and must follow UIC's Non-DOT Drug & Alcohol Testing Program requirements. If the position requires, an applicant must pass a pre-employment criminal background history check. All post-secondary education listed on the applicant's resume/application may be subject to verification. Where driving may be required or where a rental car must be obtained for business travel purposes, applicants must have a valid driver license for this position and will be subject to verification. In addition, the applicant must pass an in-house, online, driving course to be authorized to drive for company purposes. UIC is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics EOE/D/V. In furtherance, pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants, based on the provisions contained within The Alaska Native Claims Settlement Act. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. Please view Equal Employment Opportunity Posters provided by OFCCPhere (******************************************* . All candidates must apply online at ***************** , and submit a completed application for all positions they wish to be considered. Once the employment application has been completed and submitted, any changes to the application after submission may not be reviewed. Please contact a UIC HR Recruiter if you have made a significant change to your application. In accordance with the Americans with Disabilities Act of 1990 (ADA), persons unable to complete an online application should contact UIC Human Resources for assistance *****************/careers/recruitment/ . The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c) UIC Government Services (UICGS / Bowhead) provides innovative business solutions to federal and commercial customers in the areas of engineering, maintenance services, information technology, program support, logistics/base support, and procurement. Collectively, the fast-growing Bowhead Family of Companies offers a breadth of services which are performed with a focus on quality results. Headquartered in Springfield, VA, we are a fast-growing, multi-million-dollar company recognized as a top Alaska Native Corporation providing services across the Department of Defense and many federal agencies. Bowhead offers competitive benefits including medical, dental, vision, life insurance, accidental death and dismemberment, short/long-term disability, and 401(k) retirement plans as well as a paid time off programs for eligible full-time employees. Eligible part-time employees are able to participate in the 401(k) retirement plans and state or contract required paid time off programs. **Join our Talent Community!** Join our Talent Community (************************************************************************ to receive updates on new opportunities and future events. **ID** _2025-22370_ **Category** _Admin/Office Support_ **Location : Location** _US-MD-Patuxent River_ **Clearance Level Must Be Able to Obtain** _Secret_ **Minimum Clearance Required** _N/A_ **Travel Requirement** _Less than 10%_

Job Title: Trust & Estates Administrative Assistant Salary/Payrate: $80K+ benefits + bonus (DOE) Benefits: Full benefits, free parking Work Environment: Extremely flexible hours (including school pick-up), but onsite required Term: Full-Time Referral Fee: AMS will pay $500 should the person you refer gets hired Job Description: Focus of Role: Document coordination, follow-ups with financial advisors, and ensuring materials are received and routed correctly for estate and trust matters. A well-established boutique law firm in Hunt Valley is seeking a highly organized Administrative Coordinator to support attorneys and paralegals with the administrative and documentation side of trust and estate administration and estate plan implementation. Key Responsibilities Request and track documents from financial advisors, institutions, and other professionals Ensure documents are received, organized, and routed to the appropriate team members Track matter deadlines and follow up as needed Draft and file documents related to estate planning and trust/estate administration Maintain charts, financial ledgers, and asset inventories from multiple sources Compile information in preparation of fiduciary tax filings, including: Form 706 (Estate Tax) Form 709 (Gift Tax) Form 1041 (Estate & Trust Income Tax) Assist with phone coverage and professional communications Additional Responsibilities Review and organize correspondence; prepare matter status summaries Schedule appointments and manage multiple calendars Prepare accurate meeting notes Maintain electronic and paper filing systems Assist with presentations and flowcharts Proofread and format legal and financial documents Basic Qualifications Strong Microsoft Word and Excel skills Highly organized with ability to manage multiple priorities Excellent attention to detail and accuracy Strong written and verbal communication skills Careful proofreader with strong formatting skills Professional, discreet, and dependable Able to work independently and as part of a team Preferred Advanced Microsoft Office skills Prior experience in legal, financial, or professional services environments

Job DescriptionDescription: Education (preferred, not required): Associate's degree from an accredited college or university; or equivalent professional certification. Minimum Experience: Three (3) years' experience providing administrative support. Experience in word processing, filing, tracking man-hours/time, preparing correspondence reports/forms and presentations, arranging travel, scheduling meetings and teleconferencing services. Experience with Microsoft Word, Excel, and PowerPoint. Individual should be able to develop clear, concise, and impactful PowerPoint briefings based on feedback and information available from the management team. Familiar with DoD Correspondence Manual and demonstrates advanced capabilities in Microsoft Word, Excel, and PowerPoint. Working with subject matter experts, individual must be able to draft a properly formatted standard operating procedure (SOP) document and acquire necessary approvals. Requirements:

**Duration: 3-6 months contract (temp to perm)** + The role will be responsible for performing a wide range of administrative and clerical tasks to support the merchandising department. This role involves managing data entry, coordinating communication, and assisting with the preparation of reports and presentations. Dedicated to being highly organized, detail-oriented, and capable of managing multiple tasks simultaneously to ensure the smooth operation of the department. This position plays a vital role in supporting the team's efforts to maintain efficient workflows, optimize inventory, and contribute to the overall success of merchandising activities. **Operational Excellence** + Manage cost paperwork accuracy for category team and provide for timely entry into pricing system. + Inputs new data into assigned database, report, or document. + Processes changes to data in assigned database as required and maintains log of actions related to change. + Maintains department records and files. + Conducts regular review of assigned database, report, or various documents to identify discrepancies in data and ensure accuracy. + Corrects inaccurate data and maintains documentation of action or communication related to correction. + Assist with the validation of vendor submitted deals. Additional duties and responsibilities may be assigned on an as needed basis based on business needs. **Skills and Abilities:** + Functional Competencies - Foundational Level + Analysis & Insights - Accesses general consumer, shopper, market & product information & uses in day-to-day work + Assortment - Understands new in-store & online assortment tactics + Financial & Business Acumen - Makes day-to-day decisions using basic business & financial concepts & principles + Internal & External Communication & Documentation - Presents information clearly & logically, interacting with others in a professional manner + Negotiation - Understands potential alignment gaps & determines negotiation guardrails to achieve desired results + Pricing & Promotion - Understands pricing & promotion tactics to drive category growth + Supply Chain - Understands supply chain capabilities and their impact on the business + Systems & Technology - Uses common functions of basic systems & software + World-Class Collaborative Partnerships - Interacts with internal & external contacts using a basic understanding of their needs **What You Will Bring:** + 3+ years of experience in an administrative role working with large sets of data. + Must be proficient with Microsoft Excel, including the ability to efficiently sort information and generate reports. + Must be comfortable with and capable of learning multiple software applications. + Ability to interact with all levels of management in a fast paced, changing environment. + Ability to meet job and schedule requirements **About US Tech Solutions:** US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ (https://www1.jobdiva.com/employers/myjobs/************************) US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

at VMD Corp At VMD, now a part of Xcelerate Solutions, you have the opportunity to thrive in your career and become a Game Changer. The quality and talent of our people is what drives our success. We embrace an employee-first culture and make it a priority to provide professional development opportunities that foster career growth. We help protect American Citizens and the nation's most critical infrastructure by working alongside our customers and delivering game changing solutions to strengthen their missions. We believe our passion and commitment to achieve our customers' goals and solve their most critical challenges defines who we are. We don't just dream big, we act on it - through teamwork, dedication, and resilience. In this Administrative Assistance role, you will have the opportunity to: Manage the day-to-day administrative affairs of the client. Proficiency in Microsoft Office Suite products including Outlook, Word, Excel, and PowerPoint. Maintain client's calendar, including scheduling daily appointments and deconflicting appointments whenever necessary. Coordinate administrative tasks and oversee designated administrative operations. Accurately enter information into databases/tracking systems. Exercise basic to intermediate formatting skills for a variety of reports, presentations, and spreadsheets. Prepare agendas, presentation materials, meeting requests and meeting minutes. Answer and screen incoming calls and direct calls to appropriate action officer. Draft email responses and general correspondence on behalf of the client. Prepare meeting agendas, presentation materials, meeting requests, and meeting minutes. Compile input for and draft/organize a variety of reports. Compile daily, weekly and monthly social media, web and other relevant metrics reports. Provide expertise in measuring and assessing metrics to inform strategy. Maintain stakeholder email and distribution lists. Ensure effective document management. Maintain templates and resources for OLPA operations. Assist with processing requests for travel, training, and reimbursements. Fully coordinate interviews, meetings, panels, etc., maintaining effective communication with the appropriate OLPA staff and with external stakeholders. Establish and maintain effective and appropriate working relationships with OLPA contractors and staff. Develop written documents and correspondence that demonstrate a mastery of basic grammar, spelling, and punctuation skills. Consistently communicate with a high degree of professionalism, diplomacy and tact. Job requirements Proven experience as a Proposal Processing Administrative Support or in other similar position. Full comprehension of office management systems and procedures. Excellent knowledge of MS Office. Exemplary planning and time management skills Strong written and verbal communication skills Conduct research using internal sources in order to write and edit content. Gather, develop and check accuracy of information by coordinating with the meeting lead and subject matter experts and program officials. 3-5 years of experience distilling complex and/or technical subjects into plain language for a diverse range of audiences. Basic Qualifiers: Education Requirement: Bachelor's degree Can Additional Years of Experience Substitute for Degree? No Minimum Years of Overall Experience: 3 Minimum Clearance to Start: Public Trust Work Status Allowable: US Citizen or Permanent Resident Travel and Telecommuting: Travel: Some (between 10-25%) Telecommute Options: On site. Ability to work core hours: 8:30 a.m. to 5:00 p.m VMD provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable Federal, state and local laws. VMD maintains a drug-free workplace.

Affirmative Action/ Equal Opportunity Employer The Administrative Assistant professional provides administrative support and handle numerous responsibilities. This person works with trades professionals, technical personnel, or with other administrative assistants. RESPONSIBILITIES: Coordinates administrative activities and storing, retrieving, and integrating information for dissemination to staff and clients Performs a variety of administrative and clerical duties as assigned Responsible for electronic files and does research as required Uses the telephone, mail services and web sites in order to complete job functions Communicates on quasi-technical and programmatic elements Creates and manages spreadsheets, documents and databases Creates presentations, reports and documents Composes correspondence to clients and inner office personnel Uses computers and software, fax machines, photocopiers, scanners, and videoconferencing QUALIFICATIONS: Education/Experience: High School Diploma plus 2 years industry specific experience Computer experience (certificates of completion for courses a plus) Skills: Adapt and implement new procedures as required to provide excellent customer support Willing to learn new technologies and stay current on the latest industry trends Excellent listening, troubleshooting and problem solving skills Professionally and effectively communicate; both verbal and written at all levels within the organization Self-starter, able to work independently with minimum supervision Strong interpersonal skills and ability to work in a team environment Maintain complete confidentiality of sensitive information Proficient knowledge with MS Office365 applications General Requirements: US Citizenship required Ability to obtain and maintain a government security clearance May be required to work additional hours to support business objectives Limited availability to take leave during peak business cycles to support business objectives Ability to maintain valid driver's license issued within the United States and proof of personal liability insurance (applicable for mileage reimbursement) Local travel (DC Metro area) may be required