Executive administrative assistant jobs in Duluth, MN - 20 jobs

Compassion. Accountability. Collaboration. Foresight. Joy. These are the Aspirus Core Values; and we are looking for the BEST around to join us as we demonstrate those values Every. Single. Day. ASPIRUS ST. LUKE'S ADMINISTRATION BUILDING in Duluth, MN is seeking an EXECUTIVE ASSISTANT to join our ADMINISTRATION team! Salary Range: $24.50 - $35.53 Hourly Schedule/Hours: DAY ONLY, 8 hours Weekend Requirement: Generally No Weekends FTE: FULL TIME, 1.000000 FTE The Executive Assistant provides advanced and complex secretarial and administrative support services to Vice Presidents, often times involving confidential information. Responsible for composing and editing correspondence and reports; establishing and maintaining records; coordinating and supporting special projects; investigating information and providing assistance for a variety of other related activities. Requires excellent communication skills to establish and maintain positive internal and external working relationships. MINIMUM QUALIFICATIONS * Education: Bachelor's Degree * Experience: N/A * Licensure/Certification/Registration: N/A PREFERRED QUALIFICATIONS * Education: N/A * Experience: Executive assistant experience or three (3) years of secretarial experience, Knowledge of working in a health care setting. * Licensure/Certification/Registration: N/A KNOWLEDGE, SKILLS AND ABILITIES Knowledge of basic communication skills and working with people. Proficiency with Microsoft Office products including Word, Excel and PowerPoint. Ability to communicate assertively and appropriately with employees and the general public; ability to operate duplicating equipment; to spell and use good English; to understand and carry out oral and written instructions; to maintain records, files and reports and keep them organized; to maintain confidentiality; to prioritize and meet deadlines; to work concurrently with numerous details and interruptions with accuracy and timeliness. * READING - Intermediate: Ability to read and interpret documents such as operating and maintenance instructions and procedure manuals. * WRITING - Intermediate: Ability to write routine reports, correspondence, or procedures. * SPEAKING - Intermediate: Ability to effectively present information in one-on-one, small group situations or before groups of customers, clients, and other employees of the organization. * MATHEMATICAL SKILLS - Intermediate Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals and to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to compute rate, ratio, and percent and to draw or interpret bar graphs to apply concepts of basic algebra and geometry. * REASONING ABILITY - Intermediate Skills: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. PHYSICAL DEMANDS AND ENVIRONMENT PHYSICAL DEMANDS Ability to talk, hear, sit and reach for a period of eight (8) hours. * Stand - Occasionally Under 1/3 (1-2.5 hours) * Walk - Occasionally Under 1/3 (1-2.5 hours) * Sit - Continuously Over 2/3 (5.5 - 8 hours) * Use hands to finger, handle, or feel - Continuously Over 2/3 (5.5 - 8 hours) * Reach with hands and arms - Occasionally Under 1/3 (1-2.5 hours) * Stoop, Squat, Kneel, or Crouch - Occasionally Under 1/3 (1-2.5 hours) * Bending-repetitive forward - Occasionally Under 1/3 (1-2.5 hours) * Talk or hear - Continuously Over 2/3 (5.5 - 8 hours) LIFTING REQUIREMENTS * Up to 10 pounds - Frequently 1/3 to 2/3 (2.5 - 5.5 hours) * Up to 25 pounds - Occasionally Under 1/3 (1-2.5 hours) WORK ENVIRONMENT Typical Noise Level - Moderate noise (examples: business office with computers and printers, light traffic). WORKING CONDITIONS Typical office environment. Employee Benefits * Full benefits packages available for part- and full-time status. * PTO accrual from day one! * Generous retirement plan with match available. * Wellness program for employees and their families. Aspirus St. Luke's in Duluth is a cornerstone of health care in northeastern Minnesota, offering a wide range of medical specialties and advanced care services. With a history dating back to 1881, this downtown Duluth hospital has grown into a comprehensive medical center with a strong commitment to patient-centered care. The facility features a 267-bed hospital, state-of-the-art surgical and imaging technology, and a nationally recognized heart and vascular center. As part of the broader Aspirus system, St. Luke's is also known for its excellence in orthopedics, cancer care, and women's and children's health. In addition to the main hospital campus, the Duluth area includes multiple primary and specialty care clinics that serve the Twin Ports and surrounding communities. Duluth, MN Our Mission: We heal people, promote health and strengthen communities. Our Vision: Aspirus is a catalyst for creating healthy, thriving communities, trusted and engaged above all others. As an Aspirus team, we demonstrate caring, we plan to impact the future, work with happiness and enthusiasm, recognize our power to make a difference and improve the health of our communities. Aspirus Health is a nonprofit, community-directed health system based in Wausau, Wisconsin, serving northeastern Minnesota, northern and central Wisconsin and the Upper Peninsula of Michigan. The health system operates 18 hospitals and 130 outpatient locations with nearly 14,000 team members, including 1,300 employed physicians and advanced practice clinicians. For more information visit aspirus.org. Click here to learn more.

This high‑visibility role, based within the Office of the CEO, provides vital executive support at the highest levels of the organization. The Senior Executive Assistant serves as a strategic partner to senior leadership, managing a wide range of complex administrative, operational, and confidential responsibilities that directly influence the efficiency, effectiveness, and success of the executive office.In this role, you will oversee sophisticated scheduling and calendar coordination, streamline inbox and communication workflows, and ensure the executive's time and priorities are optimized. You will independently manage multifaceted projects and initiatives requiring strong judgment, proactive problem‑solving, and a high degree of discretion. As a key liaison to internal and external stakeholders, you will support executive‑level communication, prepare polished presentations and documentation, and serve as recording secretary for designated committees. **Education Qualifications:** **Required Qualifications:** + Associates degree and **5 years experience in a complex office environment,** ideally supportive executive level leadership + If no degree, 7 years experience in complex office environment required **Required Skillsets:** + Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Access, with the ability to create **complex documents** , spreadsheets, databases, and presentations + Demonstrated **experience as an Executive Assistant** or in a senior administrative support role + Expertise in **managing executive calendars** , scheduling, travel coordination, and inbox prioritization + Strong written and verbal communication skills, including experience preparing and refining **executive‑level communications** + Proven ability to handle **confidential and sensitive information** with exceptional discretion and a high level of **professionalism** + Exceptional **organizational skills** with the ability to **multitask** , prioritize, and manage time effectively in a **fast‑paced environment** + Strong **problem‑solving abilities** and the initiative to anticipate needs and independently move projects forward **Licensure/Certification Qualifications:** No certification/licensure required. Employee Benefits at Essentia Health: At Essentia Health, we're committed to supporting your well-being, growth, and work-life balance. Our comprehensive benefits include medical, dental, vision, life, and disability insurance, along with supplemental options to fit your needs. We offer a 401(k) plan with employer contributions to help you plan for the future, and we invest in your professional development through training, tuition reimbursement, and educational programs. To help you thrive both at work and at home, we provide flexible scheduling, generous time off, and wellness resources focused on your physical, mental, and emotional health. Please note that benefit eligibility may vary. For full details, refer to your benefit summary or contact our HR Service Center at **************. **Job Location:** Building A - Duluth Clinic - 1st Street **Shift Rotation:** Day Rotation (United States of America) **Shift Start/End:** 8:00/16:30 **Hours Per Pay Period:** 80 **Compensation Range:** $55058 - $82597 / year **Union:** **FTE:** 1 **Weekends:** no **Call Obligations:** **Sign On Bonus:** It is our policy to afford EEO to all individuals, regardless of race, religion, color, sex, pregnancy, gender identity, national origin, age, disability, family medical history, genetic information, sexual orientation, marital status, military service or veteran status, culture, socio-economic status, status with regard to public assistance, and other factors not related to qualifications, including employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or membership or activity in a local human rights commission, or any other category as defined by law.

Current Students: If you are currently employed or enrolled as a student at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Workday Internal Jobs Site for StudentsPosition Title:Athletics - Administrative SupportJob Category:Student HourlyJob Profile:Student HelpJob Summary: Job Summary Support the Director of Athletics and the Business Operations and Compliance Manager with administrative support for Yellowjacket Athletics. This position helps coordinate student employment, performs various administrative tasks, assists with event coordination and management, and completes special projects. Job Duties Support the Director of Athletics and the Business Operations and Compliance Manager with administrative duties and tasks to support the athletics department, student-athletes, and teams Provide supervision and coordination with student employment coverage for athletic events and operations Coordinate special projects, as assigned Assist in gameday and event management, as necessary Dress in proper work apparel suitable to venue and weather Other duties as assigned Compensation Position: Student Supervisor - Level 2 Pay Rate: $13.00/hour Minimum Qualifications Must be a current UW-Superior student Preference given to students who qualify for federal work study Must be able to work independently as well as part of a team Must demonstrate customer service skills Must be available to work nights, weekends, and during breaks Additional Information * Maximum of 20.00 hours/week for international student employees to comply with VISA requirements. Additionally, maximum of 25.00 hours/week for domestic students working under a student assist contract to comply with ACA regulations. Notice to New Employees: Employment will require a criminal background check. A pending criminal charge or conviction will not necessarily disqualify an applicant. In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record. Key Job Responsibilities:Department:Compensation:Required Qualifications:Preferred Qualifications:Education:How to Apply:Contact Information:UW-Superior, A Superior Place: The University will not reveal the identities of applicants who request confidentiality in writing, except that the identities of ‘final candidates' must be revealed upon request. According to the Attorney General, ‘final candidates' under Wisconsin law means the five candidates who are considered most qualified for the position. See Wis. Stat. Sec. 19.36(7)(a). Employment will require a criminal background check, and if you have prior work history within the last seven years with Universities of Wisconsin or State of Wisconsin agencies, a personnel file review check for employee misconduct. It will also require your references to answer questions regarding employee misconduct, sexual violence and sexual harassment. The University reserves the right to check references with notice given to the candidates at the appropriate time in the process. Employment is subject to federal laws that require verification of identity and legal right to work in the United States as required by the Immigration Reform and Control Act. For UW-Superior campus safety information and crime statistics, review the Annual Security Report or contact the University Police Department Safety at ************ for a printed copy. EEO Statement Qualified applicants will receive consideration for employment without regard to color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or other bases as defined by federal regulations and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

**Working Title: Direct Support Professional Senior** **Job Class: Behavior Modification Assistant** **Agency: Direct Care and Treatment** + **Job ID** : 91139 + **Telework Eligible** : No + **Full/Part Time** : Part-Time + **Regular/Temporary** : Unlimited + **Who May Apply** : Open to all qualified job seekers + **Date Posted** : 1/23/2026 + **Closing Date** : 2/05/2026 + **Hiring Agency/Seniority Unit** : Direct Care and Treatment + **Division/Unit** : Direct Care and Treatment / Community Based Services / Minnesota State Operated Community Services + **Work Shift/Work Hours** : Days/Evenings/Overnights/Rotating Shift (ex: 7:00a.m. - 3:30 p.m.; 3:00 p.m. - 11:00 p.m.; hours may vary depending on the needs of the program) + **Days of Work** : Varies; may include weekends and holidays + **Travel Required** : Yes (Transport and accompany individuals to medical appointments, community outings, recreational activities, and spiritual events) + **Salary Range:** $24.12 - $30.89 / hourly + **Classified Status** : Classified + **Bargaining Unit/Union** : 204 - Health Care Non Professional/AFSCME + **Work Area** : Cloquet, MN + **FLSA Status** : Nonexempt + Designated in Connect 700 Program for Applicants with Disabilities (********************************************************************************** : Yes Direct Care and Treatment (DCT) is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DCT does not participate in E-Verify. **The work you'll do is more than just a job.** At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. **Candidates may be eligible for up to a $2,500 hiring bonus!*** This posting will be used to fill multiple permanent, full-time (80 hours), part-time and intermittent (on-call) Direct Care positions within DCT Community Based Services sites in Cloquet, MN. Shifts Available: Day, rotating (day/evening combination) **OR** overnight. We also offer shift differential for hours between 6:00 pm and 6:00 am! As a Direct Support Professional Senior you will be responsible for supporting individuals who are in our short- and long-term housing program. These individuals may have intellectual disabilities, mental illness, brain injury, and other emotional, behavioral, medical complexities. In this position you will ensure the people we serve achieve their highest quality of life and personal growth! You will do this by · Assisting in assessing individual's needs by performing direct care duties · Developing and implementing residential and habilitation support plans with goals and methods. · Evaluating and documenting out-comes, maintaining or modifying the plans and performing related work as required. · Respond therapeutically using de-escalation strategies and positive behavior supports to individuals with challenging behaviors **With locations across Minnesota, it is likely we will have a vacancy near you** , **working at one home rather than multiple locations!** *Current State of Minnesota Employees are not eligible for the hiring bonus. **Minimum Qualifications** + Experience working with individuals with intellectual disabilities, mental illness, and/or co-occurring diagnosis. + Experience with verbal de-escalation strategies and working with individuals who exhibit aggressive behaviors. + Clear communication skills to understand and communicate complex services with community members, employers and teams. + Must be at least 18 years of age. + Basic math and computer skills. + Must possess and maintain a valid Driver's License. + Must be able to perform all physical/essential requirements with or without reasonable accommodation(s). **Preferred Qualifications** + Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures. + Experience collecting and summarizing data to document program delivery by observation, charting and measuring. + Formal training/certification/education in related field (CNA, PCA, Child Development, First Aide, CPR, etc.) + Certified Nursing Assistant experience working in a group home, nursing home, assisted living or similar setting. **Additional Requirements** To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held. REFERENCE/BACKGROUND CHECKS - Direct Care and Treatment will conduct reference checks to verify job-related credentials and criminal background check prior to appointment. AN EQUAL OPPORTUNITY EMPLOYER Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status. Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at ************ or email ******************* . Please indicate what assistance is needed.

Our Company We care about helping people. Our purpose is to provide help and inspire confidence in our clients and communities everywhere. Our associates feel a sense of belonging in an inclusive place with an amazing history and a sharp focus on our future. Our connected culture is who we are and how we work together to achieve our strategies, accelerate our transformation, and achieve extraordinary results. It's an exciting time to be a part of H&R Block! What you'll do... As an Operations Admin, you will be responsible for providing district(s) operational and hiring support, ordering supplies, and general administrative duties as related to the overall office's operations. Day to day you'll… * Provide seasonal hiring support in the H&R Block applicant tracking system and administrative support to the District Operations Coordinator (DOC) supporting the overall district(s) offices * Provide hands on Tax Office Associate support with Preparer Tax Identification Number (PTIN) renewal/payment * Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support; document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager (DGM) as needed * Communicate with DOC/DGM/Field Associates around Administrative Support Tasks * Source vendors for local facility tickets and set up with approved payment process * Review and verify invoices and prepare payment in Coupa and/or corporate credit card expense for the DOC's approval * Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools; may include internal systems * Attend training related to the effective and efficient performance of job duties * Other duties as assigned by the DOC or in partnership with the CSM What you'll bring to the team... Education: * High school diploma or equivalent Work Experience: * Ability To Communicate Clearly And Calmly On The Telephone, Email, And Chat And Use Effective Customer Service Techniques With Associates Who May Be Under Stress * Ability To Work Independently With Minimal Supervision * Customer Service Experience * Demonstrated Decision Making, Analytical, And Problem-Solving Skills * Demonstrated Organization, Prioritization, And Project Coordination Skills * Effectively Demonstrate Oral, Written, And Interpersonal Communication Skills; Ability To Interact With All Levels Of Associates * Effective Time Management And Organization Skills With The Ability To Handle Multiple Priorities * Experience Working With Windows Environment * Some Experience, Or Ability To Learn To Support Microsoft Operating Systems, Networking Connectivity, Computer Peripheral Equipment, Software Applications, And Remote Tools It would be even better if you also had... Work Experience: * 1-3 years administrative experience Why work for us Since 1955, we have been leaders in tax preparation, financial services, and small business solutions. With 70,000 associates and 9,000 retail tax locations across North America, Australia, Ireland, and India, we have helped millions of clients and countless communities. If you embrace challenges as opportunities, value winning as a team, and seek to make a meaningful difference, join us on our journey. You'll reap the rewards of helping others along with competitive compensation and benefits to support your health and well-being. Specific benefits may vary based on your role. For detailed eligibility requirements and benefits information, visit blockbenefits.com. Equal Opportunity Employer: H&R Block does not tolerate discrimination based on a person's race, color, religion, ancestry, age, sex/gender (including pregnancy, childbirth, related medical conditions and sex-based stereotypes and transgender status), sexual orientation, gender identity or expression, service in the Armed Forces, national origin, physical or mental disability, genetic information, citizenship status or any other status protected by law. Pay Range Information The pay range for this position is listed below. Local minimum wage laws apply. This information is posted pursuant to local requirements to provide applicants with information about what they might be eligible to receive. Individual pay decisions will depend on job-related factors such as experience, education, skill, performance, and geographic location where work will be performed. Successful candidates may be able to participate in one or more incentive compensation or short-term incentive plans, which could generate additional earnings in accordance with the terms of each plan. Qualifying associates can enroll themselves and/or their eligible dependents in medical and prescription drug coverage; can participate in the H&R Block Retirement Savings Plan (401(k) Plan), the Employee Assistance Program, (virtual) fitness center programs, and the associate discount program; are automatically enrolled in Business Travel Accident Insurance; and receive Associate Tax Prep benefit. Pay Range $18.46 - $27.69/Hr. As an Operations Admin, you will be responsible for providing district(s) operational and hiring support, ordering supplies, and general administrative duties as related to the overall office's operations. Day to day you'll… * Provide seasonal hiring support in the H&R Block applicant tracking system and administrative support to the District Operations Coordinator (DOC) supporting the overall district(s) offices * Provide hands on Tax Office Associate support with Preparer Tax Identification Number (PTIN) renewal/payment * Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support; document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager (DGM) as needed * Communicate with DOC/DGM/Field Associates around Administrative Support Tasks * Source vendors for local facility tickets and set up with approved payment process * Review and verify invoices and prepare payment in Coupa and/or corporate credit card expense for the DOC's approval * Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools; may include internal systems * Attend training related to the effective and efficient performance of job duties * Other duties as assigned by the DOC or in partnership with the CSM

The Administrative Assistant will provide clerical support for the FCA field office to accomplish the FCA mission and vision and reflect the FCA Core Values in the ongoing work of that office. These responsibilities are critical to the FCA mission and this position plays a vital role in our ministry. FCA expects all functions and responsibilities outlined below to be carried out with a heart surrendered to serving God as a form of worship. Agree with, and abide by, FCA's Christian Community Statement. Follow a spiritual rhythm including daily prayer and Bible study to seek the Lord's will for FCA. Lead, conduct and provide spiritual leadership for staff, volunteers, coaches and athletes through prayer, Bible study, worship and living by example so they are equipped to serve others. Connect to and participate in a local church through worship and weekly involvement. Conduct yourself in a manner that affirms biblical standards of conduct in accordance with FCA's Christian beliefs (see FCA's Christian Community Statement) at all times. POSITION RESPONSIBILITIES Responsible for appointments/meetings with staff, ministry partners, vendors, etc. Handles travel arrangements for assigned staff. Receives and screens telephone calls and emails for area office. Retrieves, opens, and distributes office mail. Plans, organizes, and completes assigned work in a timely manner. Manages development of resources and meets deadlines of assigned projects. Coordinates donor ministry events, banquets, staff meetings, etc.

About Us: BW Design Group is a fully integrated architecture, engineering, construction, system integration, and consulting firm committed to helping our clients realize their most critical goals from Strategy to Commercialization. As the only firm born from a manufacturing technology company to become an independent and fully integrated firm, we combine deep domain expertise in the manufacturing environment with an approach that is built to serve the dynamic needs of our clients. Rooted in our distinct culture of Truly Human Leadership, we cultivate the leaders who will define tomorrow and partner with our clients in the food & beverage, life sciences, industrial, and advanced technology industries to build the future of manufacturing and technology. Barry-Wehmiller is a diversified global supplier of engineering consulting and manufacturing technology for the packaging, corrugating, sheeting and paper-converting industries. By blending people-centric leadership with disciplined operational strategies and purpose-driven growth, Barry-Wehmiller has become a $3 billion organization with nearly 12,000 team members united by a common belief: to use the power of business to build a better world. Job Description: Who You'll Work With You will join one of our 45 offices in the US, be part of a committed team of over 1,500 professionals, and work in teams and independently. You will be welcomed into a rapidly growing business and team and empowered to make an impact. You will be valued, cared for, and challenged on your path to becoming a world-class professional and surrounded by leaders who are committed to creating an environment that enables you to realize your own success and fulfillment. When you join Design Group as an Administrative Assistant, you are joining a team that will challenge you and position you for growth. In this role, you will support industry experts to help the world's leading companies solve their most difficult problems. You will join our Roseville office and partner with seasoned leaders, technical specialists, and subject matter experts. What You'll Do * Greet clients, vendors, recruits, and other visitors in a courteous and professional manner * Assist with scheduling meetings and preparing conference rooms * Provide red carpet experience for visitors and logistics * Assist with travel arrangements and maintain an Outlook travel calendar * Process incoming and outgoing packages/shipping, courier service, faxes, and U.S. mail * Keep the lobby and office areas neat and orderly * Maintain, track, and order office supplies and equipment * Track material costs utilized by our project teams, and generate monthly reports * Create and update articles for and update PowerPoint presentations * Support emergency action plan updates and communications * Answer the main phone and route incoming calls to appropriate personnel. * Support planning and execution of team events and celebrations * Prepare project manuals, binders, and documentation packages * Support the interview process and the onboarding of new professionals * Respond to routine inquiries and provide accurate and organized solutions * Provide project accounting support and reporting * Make an impact day-to-day with your skills and expertise, strengthening that relationship with our clients and team What You'll Bring * An energetic, independent, influential, and collaborative spirit * Experience working in a rapidly growing consulting firm or professional services organization (preferred) * Strong written and communication skills that can effectively support the organizational growth and impact the local Design Group team * Advanced working knowledge of Microsoft Office Suite (PowerPoint, Outlook, Word, and Excel) * Experience with Microsoft Visio (preferred) * A professional demeanor and strong customer service attributes * The ability to work as a team player and to multi-task * 3+ years of administrative/receptionist experience is preferred, but entry-level candidates will be considered * A high school diploma or equivalent * A bachelor's or associate's degree in business administration or related field (preferred) Our culture and commitment to our people is what sets us apart. We foster an environment of mutual respect, integrity, and unconditional interest in the individual and collective success of our professionals. Our model and entrepreneurial mindset offer a rewarding, challenging, and highly flexible path. As an Administrative Assistant, you will build a meaningful and fulfilling career with the support of professional development resources and mentorships including our First Year Experience program, Individual Development Plans, and Career Path resources and tools. You will also be surrounded by exceptional talent who will support your personal and professional development and growth in alignment with our people-centric culture. The approximate pay range for this position is $40,000-60,000. Please note that the pay range provided is a good faith estimate for the position at the time of posting. Final compensation may vary based on factors including but not limited to background, knowledge, skills, and abilities as well as geographic location of the position. #LI-CG1 At Barry-Wehmiller we recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying. We know that our differences often can bring about innovation, excellence and meaningful work-therefore, people from all backgrounds are encouraged to apply to our positions. Please let us know if you require reasonable accommodations during the interview process. Barry-Wehmiller is an equal opportunity employer. M/F/D/V This organization uses E-Verify. Applicants may be subject to pre-employment screening which may include drug screening, reference checks, employment verifications, background screening and/or skills assessments. Company: Design Group

Compassion. Accountability. Collaboration. Foresight. Joy. These are the Aspirus Core Values; and we are looking for the BEST around to join us as we demonstrate those values Every. Single. Day. ASPIRUS ST. LUKE'S in Two Harbors, MN is seeking a LV EXECUTIVE ASSISTANT to join our ADMINISTRATION team! Salary Range: $24.14 - $35.00 Hourly Schedule/Hours: DAY ONLY, 8 hours Weekend Requirement: Generally No Weekends FTE: FULL TIME, 1.000000 FTE The Executive Assistant I provides comprehensive administrative support to assigned Vice President or Executive Director. Knowledge, Skills, and Abilities * Knowledge of administrative assistant practices and procedures normally acquired through completion of an Associate Degree in Administrative Assistance. * Three to five years of administrative assistant experience. * Experience supporting an executive in healthcare setting beneficial. * Certified Administrative Professional (CAP) certification and/or Certified Professional Secretary (CPS) designation beneficial. * Possesses excellent administrative skills including computer knowledge, typing an average of 60 words per minute with 95% accuracy, ability to take meeting minutes proficiently, exceptional composition and grammar skills. * Possesses effective decision-making skills, as well as good verbal and written communication skills. * Possesses excellent organizational skills and attention to detail. * Possesses problem-solving skills. * Possesses concise transcription and composition skills. Employee Benefits * Full benefits packages available for part- and full-time status. * PTO accrual from day one! * Generous retirement plan with match available. * Wellness program for employees and their families. Aspirus St. Luke's in Duluth is a cornerstone of health care in northeastern Minnesota, offering a wide range of medical specialties and advanced care services. With a history dating back to 1881, this downtown Duluth hospital has grown into a comprehensive medical center with a strong commitment to patient-centered care. The facility features a 267-bed hospital, state-of-the-art surgical and imaging technology, and a nationally recognized heart and vascular center. As part of the broader Aspirus system, St. Luke's is also known for its excellence in orthopedics, cancer care, and women's and children's health. In addition to the main hospital campus, the Duluth area includes multiple primary and specialty care clinics that serve the Twin Ports and surrounding communities. Duluth, MN Our Mission: We heal people, promote health and strengthen communities. Our Vision: Aspirus is a catalyst for creating healthy, thriving communities, trusted and engaged above all others. As an Aspirus team, we demonstrate caring, we plan to impact the future, work with happiness and enthusiasm, recognize our power to make a difference and improve the health of our communities. Aspirus Health is a nonprofit, community-directed health system based in Wausau, Wisconsin, serving northeastern Minnesota, northern and central Wisconsin and the Upper Peninsula of Michigan. The health system operates 18 hospitals and 130 outpatient locations with nearly 14,000 team members, including 1,300 employed physicians and advanced practice clinicians. For more information visit aspirus.org. Click here to learn more.

This high‑visibility role, based within the Office of the CEO, provides vital executive support at the highest levels of the organization. The Senior Executive Assistant serves as a strategic partner to senior leadership, managing a wide range of complex administrative, operational, and confidential responsibilities that directly influence the efficiency, effectiveness, and success of the executive office. In this role, you will oversee sophisticated scheduling and calendar coordination, streamline inbox and communication workflows, and ensure the executive's time and priorities are optimized. You will independently manage multifaceted projects and initiatives requiring strong judgment, proactive problem‑solving, and a high degree of discretion. As a key liaison to internal and external stakeholders, you will support executive‑level communication, prepare polished presentations and documentation, and serve as recording secretary for designated committees. Education Qualifications: Required Qualifications: * Associates degree and 5 years experience in a complex office environment, ideally supportive executive level leadership * If no degree, 7 years experience in complex office environment required Required Skillsets: * Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Access, with the ability to create complex documents, spreadsheets, databases, and presentations * Demonstrated experience as an Executive Assistant or in a senior administrative support role * Expertise in managing executive calendars, scheduling, travel coordination, and inbox prioritization * Strong written and verbal communication skills, including experience preparing and refining executive‑level communications * Proven ability to handle confidential and sensitive information with exceptional discretion and a high level of professionalism * Exceptional organizational skills with the ability to multitask, prioritize, and manage time effectively in a fast‑paced environment * Strong problem‑solving abilities and the initiative to anticipate needs and independently move projects forward Licensure/Certification Qualifications: No certification/licensure required. FTE: 1 Possible Remote/Hybrid Option: Shift Rotation: Day Rotation (United States of America) Shift Start Time: 8:00 Shift End Time: 16:30 Weekends: no Holidays: No Call Obligation: No Union: Union Posting Deadline: Compensation Range: $26.47 - $39.71 Employee Benefits at Essentia Health: At Essentia Health, we're committed to supporting your well-being, growth, and work-life balance. Our comprehensive benefits include medical, dental, vision, life, and disability insurance, along with supplemental options to fit your needs. We offer a 401(k) plan with employer contributions to help you plan for the future, and we invest in your professional development through training, tuition reimbursement, and educational programs. To help you thrive both at work and at home, we provide flexible scheduling, generous time off, and wellness resources focused on your physical, mental, and emotional health. Please note that benefit eligibility may vary. For full details, refer to your benefit summary or contact our HR Service Center at **************.

Current Students: If you are currently employed or enrolled as a student at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Workday Internal Jobs Site for StudentsPosition Title:Student Admin Assistant - CounselingJob Category:Student HourlyJob Profile:Student HelpJob Summary: Student Worker Job Duties - Department of Counselor Education · Provide front-desk and administrative support for the Counseling Department · Serve as a professional point of contact for students, faculty, and external partners via email, phone, and in-person inquiries · Assist with scheduling meetings, trainings, and clinical-related activities · Support faculty with preparation of course materials, syllabi, and Canvas learning management system (LMS) content as needed · Maintain confidential student records and departmental files in compliance with FERPA and ethical standards (current online records and archiving old records). · Assist with data entry, tracking, and organization related to practicum, internship, and clinical placements · Support accreditation, assessment, and reporting efforts (e.g., compiling documents, organizing data) · Assist with onboarding materials for new students, adjunct faculty, or supervisors · Help coordinate department events such as orientations, workshops, site supervisor trainings, and student meetings · Proofread departmental communications, forms, and informational materials · Assist with basic research support tasks (e.g., literature searches, formatting references) as assigned · Perform clerical tasks including copying, scanning, filing, and document preparation · Maintain professionalism and confidentiality when handling sensitive or clinical-related information · Complete other related duties as assigned to support departmental operations $12 an hour - Student Administrative Support III Key Job Responsibilities:Department:Compensation:Required Qualifications:Preferred Qualifications:Education:How to Apply:Contact Information:UW-Superior, A Superior Place: The University will not reveal the identities of applicants who request confidentiality in writing, except that the identities of ‘final candidates' must be revealed upon request. According to the Attorney General, ‘final candidates' under Wisconsin law means the five candidates who are considered most qualified for the position. See Wis. Stat. Sec. 19.36(7)(a). Employment will require a criminal background check, and if you have prior work history within the last seven years with Universities of Wisconsin or State of Wisconsin agencies, a personnel file review check for employee misconduct. It will also require your references to answer questions regarding employee misconduct, sexual violence and sexual harassment. The University reserves the right to check references with notice given to the candidates at the appropriate time in the process. Employment is subject to federal laws that require verification of identity and legal right to work in the United States as required by the Immigration Reform and Control Act. For UW-Superior campus safety information and crime statistics, review the Annual Security Report or contact the University Police Department Safety at ************ for a printed copy. UW is an Equal Opportunity Employer Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

Performs a wide range of complex administrative and secretarial duties and coordinates various office procedures in support of the assigned executive(s). Performs a broad and varying scope of administrative support duties of a confidential nature. Uses independent discretion in completing and maintaining complex projects or programs requiring a high degree of initiative. Serves as recording secretary for committees as assigned. **Education Qualifications:** **Required Qualifications:** + Associates degree plus 1 year of experience in complex office environment OR + 3 years experience in a complex office environment. **Required Work Experience:** + Proficient and comprehensive skills in personal **computer software systems and applications** , including word processing, spreadsheets, presentations and databases ( Microsoft Word, Excel, PowerPoint, and Access). **Required Skillsets:** + Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Access, with the ability to create **complex documents** , spreadsheets, databases, and presentations + Demonstrated **experience as an Executive Assistant** or in a senior administrative support role + Expertise in **managing executive calendars** , scheduling, travel coordination, and inbox prioritization + Strong written and verbal communication skills, including experience preparing and refining **executive‑level communications** + Proven ability to handle **confidential and sensitive information** with exceptional discretion and a high level of **professionalism** + Exceptional **organizational skills** with the ability to **multitask** , prioritize, and manage time effectively in a **fast‑paced environment** + Strong **problem‑solving abilities** and the initiative to anticipate needs and independently move projects forward **Licensure/Certification Qualifications:** No certification/licensure required. Employee Benefits at Essentia Health: At Essentia Health, we're committed to supporting your well-being, growth, and work-life balance. Our comprehensive benefits include medical, dental, vision, life, and disability insurance, along with supplemental options to fit your needs. We offer a 401(k) plan with employer contributions to help you plan for the future, and we invest in your professional development through training, tuition reimbursement, and educational programs. To help you thrive both at work and at home, we provide flexible scheduling, generous time off, and wellness resources focused on your physical, mental, and emotional health. Please note that benefit eligibility may vary. For full details, refer to your benefit summary or contact our HR Service Center at **************. **Job Location:** Building A - Duluth Clinic - 1st Street **Shift Rotation:** Day Rotation (United States of America) **Shift Start/End:** 7:30am/4:00pm **Hours Per Pay Period:** 80 **Compensation Range:** $46051 - $69077 / year **Union:** **FTE:** 1 **Weekends:** n/a **Call Obligations:** **Sign On Bonus:** It is our policy to afford EEO to all individuals, regardless of race, religion, color, sex, pregnancy, gender identity, national origin, age, disability, family medical history, genetic information, sexual orientation, marital status, military service or veteran status, culture, socio-economic status, status with regard to public assistance, and other factors not related to qualifications, including employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or membership or activity in a local human rights commission, or any other category as defined by law.

Compassion. Accountability. Collaboration. Foresight. Joy. These are the Aspirus Core Values; and we are looking for the BEST around to join us as we demonstrate those values Every. Single. Day. ASPIRUS ST. LUKE'S CLINIC in Duluth, MN is seeking a PT. INTAKE ASSISTANT-CLINICS to join our CARDIOLOGY ASSOCIATES team! Salary Range: $20.01 - $29.01 Hourly Schedule/Hours: DAY ONLY, 8 hours Weekend Requirement: Generally No Weekends FTE: PART TIME, 0.500000 FTE The Patient Intake Assistant, under the medical direction of the department Physicians and the general administrative direction of the department Manager, is responsible for providing assistance to the Physicians and Advance Practice Clinician through coordination of the patient's visit and performing assigned tasks related to patient care. The Patient Intake Assistant also participates in quality and safety control and provides support services within the department. MINIMUM QUALIFICATIONS * Education: High School graduate * Experience: N/A * Licensure/Certification/Registration: BLS Certification with a designation of either BLS Provider or Healthcare Provider from either the American Heart Association or American Red Cross or Military Training Network within ninety (90) days of hire into position. PREFERRED QUALIFICATIONS * Education: N/A * Experience: Has worked in a medical office. * Licensure/Certification/Registration: N/A KNOWLEDGE, SKILLS AND ABILITIES Excellent customer service skills. Knowledge of computer keyboarding. Ability to perform tasks within scope of education and experience. Ability to maintain confidentiality. Ability to work collaboratively with the patient care providers and support staff to meet the health care needs of the patient. Ability to exercise good judgment and accept personal responsibility. Ability to effectively communicate, both orally and in writing, with all persons involved in the delivery of health care services. Ability to maintain composure under stressful conditions. Ability to demonstrate positive customer relations behaviors in person and on the telephone and to present a professional image. Ability to use the telephone and to perform routine computer data entry functions. Ability to write legibly, see, hear speak English and read. Ability to travel to and from other clinics and/or departments in a safe and timely manner as assigned. * READING - Basic: Ability to read and comprehend simple instructions, short correspondence, and memos. * WRITING - Basic: Ability to write simple correspondence. * SPEAKING - Intermediate: Ability to effectively present information in one-on-one, small group situations or before groups of customers, clients, and other employees of the organization. * MATHEMATICAL SKILLS - Basic Skills: Ability to add and subtract two-digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurement, volume, and distance. * REASONING ABILITY - Intermediate Skills: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. * AGE SPECIFIC COMPETENCIES - Skilled at assessment and knowledgeable of growth and development. Provides appropriate care respective to the ages of the patients served per clinical environment. PHYSICAL DEMANDS AND ENVIRONMENT PHYSICAL DEMANDS Prolonged, extensive or considerable standing/walking; assists with lifting and moving patients, supplies and equipment; considerable reaching, stooping, bending, kneeling and crouching; work more than eight (8) hours but less than twelve (12) hour shifts. * Stand - Continuously Over 2/3 (5.5 - 8 hours) * Walk - Continuously Over 2/3 (5.5 - 8 hours) * Sit - Frequently 1/3 to 2/3 (2.5 - 5.5 hours) * Use hands to finger, handle, or feel - Continuously Over 2/3 (5.5 - 8 hours) * Reach with hands and arms - Frequently 1/3 to 2/3 (2.5 - 5.5 hours) * Stoop, squat, kneel, or crouch - Occasionally Under 1/3 (1-2.5 hours) * Bending-repetitive forward - Occasionally Under 1/3 (1-2.5 hours) * Talk or hear - Continuously Over 2/3 (5.5 - 8 hours) LIFTING REQUIREMENTS * Up to 10 pounds - Continuously Over 2/3 (5.5 - 8 hours) * Up to 25 pounds - Frequently 1/3 to 2/3 (2.5 - 5.5 hours) * Up to 35 pounds - Occasionally Under 1/3 (1-2.5 hours) WORK ENVIRONMENT Typical Noise Level - Moderate noise (examples: business office with computers and printers, light traffic). WORKING CONDITIONS Regularly exposed to risk of blood borne diseases. Exposed to reagents used in laboratory testing; may be exposed to/occasionally exposed to unpleasant patient elements. Exposed to hazards from electrical and mechanical equipment. Employee Benefits * Full benefits packages available for part- and full-time status. * PTO accrual from day one! * Generous retirement plan with match available. * Wellness program for employees and their families. Aspirus St. Luke's in Duluth is a cornerstone of health care in northeastern Minnesota, offering a wide range of medical specialties and advanced care services. With a history dating back to 1881, this downtown Duluth hospital has grown into a comprehensive medical center with a strong commitment to patient-centered care. The facility features a 267-bed hospital, state-of-the-art surgical and imaging technology, and a nationally recognized heart and vascular center. As part of the broader Aspirus system, St. Luke's is also known for its excellence in orthopedics, cancer care, and women's and children's health. In addition to the main hospital campus, the Duluth area includes multiple primary and specialty care clinics that serve the Twin Ports and surrounding communities. Duluth, MN Our Mission: We heal people, promote health and strengthen communities. Our Vision: Aspirus is a catalyst for creating healthy, thriving communities, trusted and engaged above all others. As an Aspirus team, we demonstrate caring, we plan to impact the future, work with happiness and enthusiasm, recognize our power to make a difference and improve the health of our communities. Aspirus Health is a nonprofit, community-directed health system based in Wausau, Wisconsin, serving northeastern Minnesota, northern and central Wisconsin and the Upper Peninsula of Michigan. The health system operates 18 hospitals and 130 outpatient locations with nearly 14,000 team members, including 1,300 employed physicians and advanced practice clinicians. For more information visit aspirus.org. Click here to learn more.

Current Students: If you are currently employed or enrolled as a student at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Workday Internal Jobs Site for StudentsPosition Title:ICRC Student Administrative AssistantJob Category:Student HourlyJob Profile:Student HelpJob Summary: STUDENT AFFAIRS LEARNING OUTCOMES Involvement through student employment in Student Affairs, a student employee will learn holistic BALANCE between their academic INTEGRITY, professional, and personal GROWTH while learning skills including professionalism, leadership, INCLUSIVENESS, and COLLABORATION. QUALIFICATIONS • Knowledge of and experience in issues facing indigenous and underrepresented minority (URM) students • Ability to organize and coordinate activities with diverse people regardless of age, gender identity, sexual identity, nationality, race, ethnicity, physical ability, and educational background or position • Ability to use word processing software to produce flyers and other promotional materials • Respect and understanding of confidentiality • Ability to work autonomously with supportive, but not constant, supervision • Experience in program planning and activities management • Commitment to collaborative leadership process • Familiarity with on and off campus resources for indigenous and underrepresented minority (URM) students • Demonstrate strong communication skills • Detail oriented and be able to work through problems by using all available resources • Must be a current UW-Superior student in good academic standing RESPONSIBILITIES • Plan and implement programs • Work with campus offices/programs such as the Advising, Student Support Services, Registrar's Office, Financial Aid, Career Services, Distance Learning, and other campus individuals and groups to envision, create, and promote programs • Teach educational, leadership, social, and life skills to indigenous and underrepresented minority (URM) students • Educate staff/faculty/students through outreach within and outside of the campus • Respect and understand student-success coach confidentiality guidelines • Maintain positive and cooperative working relationships with faculty, staff, and students • Promote upcoming events and programs to campus and the community • Attend and keep notes at all regularly scheduled meetings • Maintain accurate records on the ICRC Programs and activities • Provide office support including, but not limited to answering phones, greeting walk-ins, responding to emails, and scheduling appointments • Aid students in using all resources offered by the ICRC • Awareness of all campus resources and make appropriate referrals for students to other campus departments • Assist with achieving the mission of the ICRC • Perform other duties as needed TIME COMMITMENT & TRAINING • Up to 40 hours/week (Summer) Up to 25 hours/week (Fall and Spring Semesters) • Required training in the fall, spring, and summer COMPENSATION • $11/hour REPORTS TO • Indigenous Programs Coordinator , ICRC QUESTIONS AND SELECTION INFORMATION • To apply: go to ********************************* and request an interview by uploading a cover letter, resume and class schedule. • For questions, please contact Cali Quaderer at ************ or ******************* Notice to New Employees: Employment will require a criminal background check. A pending criminal charge or conviction will not necessarily disqualify an applicant. In compliance with the Wisconsin Fair Employment Act, the University does not discriminate based on arrest or conviction record. Key Job Responsibilities:Department:Compensation:Required Qualifications:Preferred Qualifications:Education:How to Apply:Contact Information:UW-Superior, A Superior Place: The University will not reveal the identities of applicants who request confidentiality in writing, except that the identities of ‘final candidates' must be revealed upon request. According to the Attorney General, ‘final candidates' under Wisconsin law means the five candidates who are considered most qualified for the position. See Wis. Stat. Sec. 19.36(7)(a). Employment will require a criminal background check, and if you have prior work history within the last seven years with Universities of Wisconsin or State of Wisconsin agencies, a personnel file review check for employee misconduct. It will also require your references to answer questions regarding employee misconduct, sexual violence and sexual harassment. The University reserves the right to check references with notice given to the candidates at the appropriate time in the process. Employment is subject to federal laws that require verification of identity and legal right to work in the United States as required by the Immigration Reform and Control Act. For UW-Superior campus safety information and crime statistics, review the Annual Security Report or contact the University Police Department Safety at ************ for a printed copy. UW is an Equal Opportunity Employer Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

Performs a wide range of complex administrative and secretarial duties and coordinates various office procedures in support of the assigned executive(s). Performs a broad and varying scope of administrative support duties of a confidential nature. Uses independent discretion in completing and maintaining complex projects or programs requiring a high degree of initiative. Serves as recording secretary for committees as assigned. Education Qualifications: Required Qualifications: * Associates degree plus 1 year of experience in complex office environment OR * 3 years experience in a complex office environment. Required Work Experience: * Proficient and comprehensive skills in personal computer software systems and applications, including word processing, spreadsheets, presentations and databases ( Microsoft Word, Excel, PowerPoint, and Access). Required Skillsets: * Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Access, with the ability to create complex documents, spreadsheets, databases, and presentations * Demonstrated experience as an Executive Assistant or in a senior administrative support role * Expertise in managing executive calendars, scheduling, travel coordination, and inbox prioritization * Strong written and verbal communication skills, including experience preparing and refining executive‑level communications * Proven ability to handle confidential and sensitive information with exceptional discretion and a high level of professionalism * Exceptional organizational skills with the ability to multitask, prioritize, and manage time effectively in a fast‑paced environment * Strong problem‑solving abilities and the initiative to anticipate needs and independently move projects forward Licensure/Certification Qualifications: No certification/licensure required. FTE: 1 Possible Remote/Hybrid Option: Shift Rotation: Day Rotation (United States of America) Shift Start Time: 7:30am Shift End Time: 4:00pm Weekends: n/a Holidays: No Call Obligation: No Union: Union Posting Deadline: Compensation Range: $22.14 - $33.21 Employee Benefits at Essentia Health: At Essentia Health, we're committed to supporting your well-being, growth, and work-life balance. Our comprehensive benefits include medical, dental, vision, life, and disability insurance, along with supplemental options to fit your needs. We offer a 401(k) plan with employer contributions to help you plan for the future, and we invest in your professional development through training, tuition reimbursement, and educational programs. To help you thrive both at work and at home, we provide flexible scheduling, generous time off, and wellness resources focused on your physical, mental, and emotional health. Please note that benefit eligibility may vary. For full details, refer to your benefit summary or contact our HR Service Center at **************.

Compassion. Accountability. Collaboration. Foresight. Joy. These are the Aspirus Core Values; and we are looking for the BEST around to join us as we demonstrate those values Every. Single. Day. ASPIRUS ST. LUKE'S HOSPITAL in Duluth, MN is seeking an ADMINISTRATIVE ASSISTANT to join our NURSE FLOAT POOL team! Salary Range: $19.71 - $28.57 Hourly Schedule/Hours: Weekdays, NIGHT ONLY, 8 hours Weekend Requirement: Every Other Weekend FTE: PART TIME, 0.700000 FTE JOB SUMMARY The Administrative Assistant-Nursing, under the direction of the Administrative Supervisor, performs a variety of duties in support of nursing delivery of patient care and allocation and accounting of staffing resources. MINIMUM QUALIFICATIONS * Education: High School diploma or equivalent. * Experience: N/A * Licensure/Certification/Registration: N/A PREFERRED QUALIFICATIONS * Education: Associates Degree from business or technical school. * Experience: Previous clerical/administrative experience. * Licensure/Certification/Registration: N/A KNOWLEDGE, SKILLS AND ABILITIES Knowledge of clerical and general office principles and responsibilities; good to excellent computer operation and word processing skills, use of electronic databases. Good organizational and communication skills; ability to perform and prioritize detailed work independently. Ability to take the initiative for jobs needing to be done. Extensive ability to maintain confidentiality of privileged information; work with people in a professional, courteous and tactful manner and exercise good judgment. * READING - Basic: Ability to read and comprehend simple instructions, short correspondence, and memos. * WRITING - Basic: Ability to write simple correspondence. * SPEAKING - Basic: Ability to speak simple sentences. * MATHEMATICAL SKILLS - Basic Skills: Ability to add and subtract two-digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurement, volume, and distance. * REASONING ABILITY - Basic Skills: Ability to apply common sense understanding to carry out simple instructions. Ability to deal with standardized situations with only occasional variables. PHYSICAL DEMANDS AND ENVIRONMENT PHYSICAL DEMANDS * Ability to do bending, walking, and sitting for an eight (8) hour period and lift up to twenty-five (25) pounds * Stand - Occasionally Under 1/3 (1-2.5 hours) * Walk - Occasionally Under 1/3 (1-2.5 hours) * Sit - Continuously Over 2/3 (5.5 - 8 hours) * Use hands to finger, handle, or feel - Continuously Over 2/3 (5.5 - 8 hours) * Reach with hands and arms - Occasionally Under 1/3 (1-2.5 hours) * Stoop, squat, kneel, or crouch - Occasionally Under 1/3 (1-2.5 hours) * Bending-repetitive forward - Occasionally Under 1/3 (1-2.5 hours) * Talk or hear - Continuously Over 2/3 (5.5 - 8 hours) LIFTING REQUIREMENTS * Up to 10 pounds - Frequently 1/3 to 2/3 (2.5 - 5.5 hours) * Up to 25 pounds - Occasionally Under 1/3 (1-2.5 hours) WORK ENVIRONMENT Typical Noise Level - Moderate noise (examples: business office with computers and printers, light traffic) Employee Benefits * Full benefits packages available for part- and full-time status. * PTO accrual from day one! * Generous retirement plan with match available. * Wellness program for employees and their families. Aspirus St. Luke's in Duluth is a cornerstone of health care in northeastern Minnesota, offering a wide range of medical specialties and advanced care services. With a history dating back to 1881, this downtown Duluth hospital has grown into a comprehensive medical center with a strong commitment to patient-centered care. The facility features a 267-bed hospital, state-of-the-art surgical and imaging technology, and a nationally recognized heart and vascular center. As part of the broader Aspirus system, St. Luke's is also known for its excellence in orthopedics, cancer care, and women's and children's health. In addition to the main hospital campus, the Duluth area includes multiple primary and specialty care clinics that serve the Twin Ports and surrounding communities. Duluth, MN Our Mission: We heal people, promote health and strengthen communities. Our Vision: Aspirus is a catalyst for creating healthy, thriving communities, trusted and engaged above all others. As an Aspirus team, we demonstrate caring, we plan to impact the future, work with happiness and enthusiasm, recognize our power to make a difference and improve the health of our communities. Aspirus Health is a nonprofit, community-directed health system based in Wausau, Wisconsin, serving northeastern Minnesota, northern and central Wisconsin and the Upper Peninsula of Michigan. The health system operates 18 hospitals and 130 outpatient locations with nearly 14,000 team members, including 1,300 employed physicians and advanced practice clinicians. For more information visit aspirus.org. Click here to learn more.

Performs complex, diverse, and confidential administrative support duties and general office duties for respective department. Responsibilities include, but are not limited to coordination and scheduling of committees, department and other scheduled activities, preparation of routine and non-routine reports, meeting minutes, memos, data collection/graphs and special assignments/projects. Provides other support to staff within the department as required. Education Qualifications: Required Education: * Associates degree and 1 year of experience in complex office environment * OR * 3 years experience in a complex office environment Required Qualifications: * Minimum of 1 year office experience (or 3 if no degree) * Proficient and comprehensive skills in personal computer software systems and applications, including word processing, spreadsheets, presentations and databases (Microsoft Word, Excel, PowerPoint, and Access) Preferred Qualifications: * Strong attention to detail * Ability to multitask * Experience with calendar management * Proficiency with scheduling Making a Healthy Difference in YOUR life We understand better than most how important your health is. That is why we offer comprehensive benefits packages that meet the unique needs of you and your family. These benefits include: * Health Coverage: Medical, dental, and vision insurance options to ensure employees' well-being. * Retirement Savings Plans: 401(k) with employer contributions to support long-term financial security. * Employee Wellness Programs: Initiatives focused on physical, mental, and emotional health, including fitness memberships, counseling services, and wellness activities. Life at Essentia At Essentia, you are more than just a number; your role is crucial for delivering exceptional patient care! We value each team member's dedication and offer opportunities for growth, development, and a strong sense of belonging. We're excited to invest in you as a valued member of our team through: * Professional Development: Opportunities for career growth through training, tuition reimbursement, and educational programs. * Work-Life Balance: Flexible scheduling, paid time off, and personal leave to help employees manage their professional and personal lives. Licensure/Certification Qualifications: FTE: 0.6 Possible Remote/Hybrid Option: Shift Rotation: Day Rotation (United States of America) Shift Start Time: days Shift End Time: days Weekends: Holidays: No Call Obligation: No Union: Union Posting Deadline: Compensation Range: $20.86 - $31.29 Employee Benefits at Essentia Health: At Essentia Health, we're committed to supporting your well-being, growth, and work-life balance. Our comprehensive benefits include medical, dental, vision, life, and disability insurance, along with supplemental options to fit your needs. We offer a 401(k) plan with employer contributions to help you plan for the future, and we invest in your professional development through training, tuition reimbursement, and educational programs. To help you thrive both at work and at home, we provide flexible scheduling, generous time off, and wellness resources focused on your physical, mental, and emotional health. Please note that benefit eligibility may vary. For full details, refer to your benefit summary or contact our HR Service Center at **************.

Performs complex, diverse, and confidential administrative support duties and general office duties for respective department. Responsibilities include, but are not limited to coordination and scheduling of committees, department and other scheduled activities, preparation of routine and non-routine reports, meeting minutes, memos, data collection/graphs and special assignments/projects. Provides other support to staff within the department as required. **Education Qualifications:** **Required Education:** + Associates degree and 1 year of experience in complex office environment + OR + 3 years experience in a complex office environment **Required Qualifications:** + Minimum of 1 year office experience (or 3 if no degree) + Proficient and comprehensive skills in personal computer software systems and applications, including word processing, spreadsheets, presentations and databases (Microsoft Word, Excel, PowerPoint, and Access) **Preferred Qualifications:** + Strong attention to detail + Ability to multitask + Experience with calendar management + Proficiency with scheduling **Making a Healthy Difference in YOUR life** We understand better than most how important your health is. That is why we offer comprehensive benefits packages that meet the unique needs of you and your family. These benefits include: + **Health Coverage:** Medical, dental, and vision insurance options to ensure employees' well-being. + **Retirement Savings Plans:** 401(k) with employer contributions to support long-term financial security. + **Employee Wellness Programs:** Initiatives focused on physical, mental, and emotional health, including fitness memberships, counseling services, and wellness activities. **Life at Essentia** At Essentia, you are more than just a number; your role is crucial for delivering exceptional patient care! We value each team member's dedication and offer opportunities for growth, development, and a strong sense of belonging. We're excited to invest in you as a valued member of our team through: + **Professional Development:** Opportunities for career growth through training, tuition reimbursement, and educational programs. + **Work-Life Balance:** Flexible scheduling, paid time off, and personal leave to help employees manage their professional and personal lives. Employee Benefits at Essentia Health: At Essentia Health, we're committed to supporting your well-being, growth, and work-life balance. Our comprehensive benefits include medical, dental, vision, life, and disability insurance, along with supplemental options to fit your needs. We offer a 401(k) plan with employer contributions to help you plan for the future, and we invest in your professional development through training, tuition reimbursement, and educational programs. To help you thrive both at work and at home, we provide flexible scheduling, generous time off, and wellness resources focused on your physical, mental, and emotional health. Please note that benefit eligibility may vary. For full details, refer to your benefit summary or contact our HR Service Center at **************. **Job Location:** Essentia Health Moose Lake Hospital **Shift Rotation:** Day Rotation (United States of America) **Shift Start/End:** days/days **Hours Per Pay Period:** 48 **Compensation Range:** $20.86 - $31.29 / hour **Union:** **FTE:** 0.6 **Weekends:** **Call Obligations:** **Sign On Bonus:** It is our policy to afford EEO to all individuals, regardless of race, religion, color, sex, pregnancy, gender identity, national origin, age, disability, family medical history, genetic information, sexual orientation, marital status, military service or veteran status, culture, socio-economic status, status with regard to public assistance, and other factors not related to qualifications, including employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or membership or activity in a local human rights commission, or any other category as defined by law.

Building Location:Essentia Health Moose Lake HospitalDepartment:2098000 ADMINISTRATION - ML HOSPJob Description:Under the direction of designated staff, provides assistance to the department in various aspects to support the work of the department and the mission and goals of Essentia Health. Provides assistance on various projects within hired department.Education Qualifications: Required Qualifications: Junior or senior level student currently working towards a degree with a preference in business, information systems, health information management, healthcare management or other related field For supply chain positions: Degree preference in supply chain, transportation, logistics, industrial engineering, business or other related field Or if participating in the Summer Health Care Internship Program (SHCIP) Must have completed your junior or senior year of high school in Minnesota and intend to complete graduation requirements. Or you must be a post-secondary student enrolled in a Minnesota educational institution or be a resident of Minnesota enrolled in an out-of-state program. Post-secondary students must be enrolled in a two or four year health care degree program with the intention of completing the program Clinical Trials positions: Pursuing and or completion of a Bachelor's degree with a major in health sciences/pre-medical focus and interest in applying to medical school. Or first year medical student Licensure/Certification Qualifications:FTE:1 Possible Remote/Hybrid Option: Shift Rotation:Day Rotation (United States of America) Shift Start Time:Shift End Time:Weekends:Holidays:NoCall Obligation:NoUnion:Union Posting Deadline: Compensation Range: $15.00 - $15.00Employee Benefits at Essentia Health: At Essentia Health, we're committed to supporting your well-being, growth, and work-life balance. Our comprehensive benefits include medical, dental, vision, life, and disability insurance, along with supplemental options to fit your needs. We offer a 401(k) plan with employer contributions to help you plan for the future, and we invest in your professional development through training, tuition reimbursement, and educational programs. To help you thrive both at work and at home, we provide flexible scheduling, generous time off, and wellness resources focused on your physical, mental, and emotional health. Please note that benefit eligibility may vary. For full details, refer to your benefit summary or contact our HR Service Center at **************.

Under the direction of designated staff, provides assistance to the department in various aspects to support the work of the department and the mission and goals of Essentia Health. Provides assistance on various projects within hired department. **Education Qualifications:** Required Qualifications: + Junior or senior level student currently working towards a degree with a preference in business, information systems, health information management, healthcare management or other related field For supply chain positions: + Degree preference in supply chain, transportation, logistics, industrial engineering, business or other related field Or if participating in the Summer Health Care Internship Program (SHCIP) + Must have completed your junior or senior year of high school in Minnesota and intend to complete graduation requirements. Or you must be a post-secondary student enrolled in a Minnesota educational institution or be a resident of Minnesota enrolled in an out-of-state program. Post-secondary students must be enrolled in a two or four year health care degree program with the intention of completing the program Clinical Trials positions: + Pursuing and or completion of a Bachelor's degree with a major in health sciences/pre-medical focus and interest in applying to medical school. Or first year medical student Employee Benefits at Essentia Health: At Essentia Health, we're committed to supporting your well-being, growth, and work-life balance. Our comprehensive benefits include medical, dental, vision, life, and disability insurance, along with supplemental options to fit your needs. We offer a 401(k) plan with employer contributions to help you plan for the future, and we invest in your professional development through training, tuition reimbursement, and educational programs. To help you thrive both at work and at home, we provide flexible scheduling, generous time off, and wellness resources focused on your physical, mental, and emotional health. Please note that benefit eligibility may vary. For full details, refer to your benefit summary or contact our HR Service Center at **************. **Job Location:** Essentia Health Moose Lake Hospital **Shift Rotation:** Day Rotation (United States of America) **Shift Start/End:** / **Hours Per Pay Period:** **Compensation Range:** $15.00 - $15.00 / hour **Union:** **FTE:** 1 **Weekends:** **Call Obligations:** **Sign On Bonus:** It is our policy to afford EEO to all individuals, regardless of race, religion, color, sex, pregnancy, gender identity, national origin, age, disability, family medical history, genetic information, sexual orientation, marital status, military service or veteran status, culture, socio-economic status, status with regard to public assistance, and other factors not related to qualifications, including employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or membership or activity in a local human rights commission, or any other category as defined by law.