Executive administrative assistant jobs in Gainesville, GA - 410 jobs

A reputable Fortune 500 company is seeking a highly experienced Executive Assistant to support the Chairman, including the Chairman's family office. This role will require relocation to the south-central part of the U.S, as the position is not located in Georgia. A full relocation package is offered for the role. This is a dynamic, high-impact role offering significant exposure to executive leadership, board members and global stakeholders. This individual will serve as a critical partner to senior leadership, managing a blend of corporate and personal responsibilities in a fast-paced, high-stakes environment. The ideal candidate is exceptionally organized, discreet, and poised, with the ability to operate autonomously while handling complex, sensitive matters with sound judgment. This role requires flexibility, discretion, and the ability to travel both domestically and internationally on short notice and will need 24/7 accessibility. This role offers a comprehensive benefits package including Medical, vision, dental insurance, a relocation package and PTO. Key Responsibilities of the Executive Assistant: Serve as a trusted right-hand to the Chairman, overseeing day-to-day operations-both professional and personal. Provide dedicated support to the Chairman's office and acting as the crucial link between the Chairman and internal/external advisors and financial teams. Manage a complex, ever-evolving calendar involving high-profile meetings, board activities, and global initiatives. Act as a liaison between the Chairman and internal departments, board members, family office personnel, and international partners. Coordinate intricate travel logistics including global itineraries, visas, private travel, and security protocols. Support strategic projects with high-level project management, documentation, and stakeholder alignment. Attend meetings, capture detailed notes, and ensure execution on key action items. Maintain 24/7 availability, as well as travel with the executive domestically and internationally. Qualifications of the Executive Assistant: Bachelor's degree required; advanced degrees or professional certifications preferred. 10-15 years of experience supporting C -Level Executives (ideally from a Fortune 500 company), or ultra-high-net-worth family office setting. Demonstrated discretion, professionalism, and confidentiality in high-trust roles. Strong command of Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, Teams). Exceptional written and verbal communication skills. Highly organized, detail-oriented, and capable of juggling competing priorities. Independent, proactive, and calm under pressure. Willingness and ability to travel frequently, both domestically and internationally, on short notice. P - 3

About the Role We are seeking an Executive Assistant to support the CEO of a fast-growing group of companies operating across real estate, construction, BPO/technology services, and brand initiatives. This is a high-trust, high-ownership role for an experienced EA who thrives in fast-paced environments and enjoys acting as a true right hand to an executive. The ideal candidate is highly organized, proactive, decisive, and comfortable managing priorities, calendars, and communication at a senior level. This role goes beyond traditional administrative support and focuses on maximizing the CEO's productivity, focus, and follow-through. Key Responsibilities Executive Support & Calendar Management Own and manage the CEO's calendar end-to-end Proactively schedule, move, and optimize meetings for efficiency Prioritize high-value activities and protect the CEO's time Prepare the CEO for meetings with clear context and agendas Priority & Task Management Maintain a centralized view of the CEO's priorities Translate ideas, voice notes, and conversations into actionable tasks Ensure consistent follow-through on commitments and initiatives Keep the CEO organized, focused, and accountable to priorities Communication & Follow-Up Serve as a central point of contact for requests and updates Triage inbound communication and surface what matters most Track action items and follow up with internal and external stakeholders Provide timely updates as priorities or plans change Decision Support & Execution Support executive decision-making by organizing information and options Independently handle operational details and logistics Manage projects and tasks end-to-end as assigned Ensure initiatives are completed efficiently and on time Personal & Administrative Support Coordinate travel, scheduling, and logistics Handle personal appointments and administrative needs Manage documents, vendors, and confidential materials Provide seamless personal and professional support Handle ad hoc related tasks working with team to keep executive involvement to a minimum Qualifications 3+ years of experience supporting a C-level executive or founder Strong organizational and time-management skills Excellent written and verbal communication High level of discretion and professionalism Ability to work independently and make sound judgment calls Comfortable in fast-paced, high-expectation environments Hours & Location This position is an in office position. 45-50 hours per week. Compensation & Benefits Competitive salary based on experience Performance-based bonus potential Opportunity for long-term growth alongside the CEO Exposure to multiple businesses and strategic initiatives

Oldcastle APG, a CRH Company, is North America's leading provider of innovative outdoor living solutions that enable customers to Live Well Outside. The manufacturer's portfolio of premier building products inspires endless possibilities while providing enduring outdoor spaces where people can connect, reflect and recharge. Award-winning brands include Belgard hardscape, Echelon Masonry, MoistureShield composite decking, RDI railing, Catalyst™ Fence Solutions, Sakrete packaged concrete, Amerimix mortar, Pebble Technology International pool finishes, Lawn & Garden mulches and landscape features, and Techniseal sands and sealant technologies. Job Summary Seeking a highly proficient Executive Assistant to support executive leadership at CRH Americas Building Products. This role will report to the Executive Assistant to the President of the company and assist supporting 2-3 C-Suite/VPs. Must have exceptional interpersonal, communication and computer skills. Seeking someone with years of experience supporting and collaborating with executives managing multiple priorities, calendars, and projects. Must have an ability to get along with colleagues, great aptitude for solving problems, finding solutions, and adapting in a demanding environment. Job Location This is an ‘in-office' role in the Perimeter area of Atlanta with flexibility to work from home when needed. Job Responsibilities Provide high level executive support including: Assist in preparation of PowerPoint Presentations for various meetings and committees Maximizing the time by organizing and routing correspondence; collecting and analyzing information; initiating phone calls on their behalf, etc. Coordinating training sessions, managing communications, assisting with identifying and coordinating team training programs, etc. Complex calendar management Extensive travel planning including domestic and international Reservation management On and off-site meeting planning - including all logistics (catering, agenda, facilities, communications, transportation) Review expense reports Personal Assistance (running quick errands and other related tasks when necessary) Coordinating tasks and covering for other Executive Assistants when appropriate Other duties as assigned Job Requirements 10+ years of experience working as an Executive Assistant in a corporate environment Work within a diverse team, fostering a culture of trustworthiness with the ability to communicate with tact and diplomacy and maintain a high level of confidentiality Ability to travel to a few events per year to assist with event planning and coordination Attributes Comfortable managing confidential information with professionalism and discretion Self Starter Confident Has energy and gets energy from helping others Organized and detail-oriented Team player Can lead but also can be part of a team of Executive Assistants working on a large event Adaptable and willing to take on any task, big or small - has a do anything mindset (vs “not my job”) Strong problem-solving skills and the ability to respond to sensitive inquiries effectively. Excellent interpersonal and written communication skills Handle assigned tasks and special projects as needed, ensuring deadlines are met Ability to work independently and under the pressure of deadlines Calm under pressure and able to manage multiple priorities What CRH Offers You Highly competitive base pay Comprehensive medical, dental and disability benefits programs Group retirement savings program Health and wellness programs An inclusive culture that values opportunity for growth, development, and internal promotion About CRH CRH has a long and proud heritage. We are a collection of hundreds of family businesses, regional companies and large enterprises that together form the CRH family. CRH operates in a decentralized, diversified structure that allows you to work in a small company environment while having the career opportunities of a large international organization. If you're up for a rewarding challenge, we invite you to take the first step and apply today! Once you click apply now, you will be brought to our official employment application. Please complete your online profile and it will be sent to the hiring manager. Our system allows you to view and track your status 24 hours a day. Thank you for your interest! Oldcastle APG, a CRH Company, is an Affirmative Action and Equal Opportunity Employer. EOE/Vet/Disability CRH is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law.

Our client, an art non-profit Midtown Atlanta, is seeking an Executive Assistant for a direct hire role. The EA provides support to the President & CEO through completion of special projects and reports, calendar management and scheduling, preparation for and transcription of meetings, email/phone correspondence, filing, travel logistics and other special events and duties as needed. They will also be a liaison to Board members and key constituents and the greater community. Due to the nature of this position, must be able to also work required hours which may exceed or be different from regular office hours (e.g. committee meetings or project deadlines). ESSENTIAL RESPONSIBILITIES: Administrative: Develop and maintain working knowledge of the duties and responsibilities of the President. Assist in maintaining continuous quality communication with Staff, Board, and Community; drafting communications on behalf of the President. Set-up and coordinate with others all aspects of the Executive Office, including: filing system (paper and electronic), contact information and databases, scheduling systems, expense accounting systems and other electronic information systems. Manage the President's schedule, scheduling appointments and coordinating with others. Answer all incoming telephone calls, maintain phone log and transfer information as appropriate; Initiate appropriate action on calls, and prioritize calls for President. Collect President's mail daily; screen, prioritize and draft appropriate responses to incoming correspondence; coordinate with others as appropriate, i.e. correspondence for Senior Staff response(s). Review emails daily that are “red flagged” by the President. Review them the next day with the President regarding further action. Assist the President with activities and correspondence connected to external work, including memberships in professional organizations and other national and international industry organizations. Manage President's and senior leadership's travel and accommodations; maintain CEO's expense reports. Assist with coordination of speaking engagements for the President. Manage executive office and board room scheduling Donors, Patronage & Special Events: In coordination with the Advancement staff, senior leadership, and Board volunteers, schedule, coordinate, and arrange cultivation opportunities for the President, to include concert attendance and hospitality arrangements. Arrange patron acknowledgements and draft congratulatory communications. Follow through with all details regarding special events of the President's Office. Coordinate President's sponsorships of fundraising events Create and distribute auction packages and donations from President's office Project Research & Support: Provide Executive Office with project research, coordination and follow through. Prepare PowerPoint presentations. QUALIFICATIONS: Education and Experience: Bachelor's degree from a four-year college or university. 10+ years of executive administration experience assisting top executives. Experience with and ability to accurately transcribe from recordings required. Experience with and ability to write and proofread own work required. Familiarity with and a desire to work in the Arts is preferred. Additional Skills and Abilities: Must display professionalism in all settings. Must be a self-starter. Ability to manage/handle multiple tasks and to thrive in a fast-paced and demanding environment. Impeccable organizational, time management, attention to detail, and keyboard skills. High level of proficiency with Microsoft Office Suite, including PowerPoint, is required. Language Skills: Excellent written and oral communication skills. Outstanding interpersonal skills with ability to successfully interact and work with a diverse group of people. Must possess a positive and personable demeanor and be able to relate well with a diverse population. Mathematical Skills: Able to manage departmental budgets, expenses, and expense accounts. Reasoning Ability: Ability to solve practical problems and prioritize needs in a variety of situations where standardization is limited and an immediate decision is necessary. Ability to interpret a variety of instructions in written, oral or schedule form. Final determination of salary will be based on an evaluation of experience, education, budget, etc.

The Executive Administrative Assistant I is responsible for providing administrative support to V-suite executives or below. This role acts as the administrative point of contact between executives and internal/external clients and organizes and schedules appointments, plans meetings, and takes detailed minutes. The Executive Administrative Assistant I handles executives' requests and queries appropriately. EAs direct telephone calls and visitors and prepare documents, reports, and presentations and assembles and maintains statistical data. This role also supports company-wide projects and initiatives. Calendar Management and Administrative Support - 50% Manages calendaring for assigned executives including scheduling meetings and coordinating with other executive assistants and associates; communicates and coordinates meeting locations, times, dates, etc. Ensures meeting set-up is prepared prior to event (room booked and set-up, tech interfaces working, refreshments, etc.) Receives and announces telephone calls and visitors as needed Drafts meeting agendas, minutes and notes to submit to management for revision and final approval Composes, edits, files, and maintains internal and external correspondence for executives including memos, emails, digital records, letters, etc. Sorts and distributes incoming mail to appropriate executives Serves as the liaison between executives and internal travel team regarding corporate travel Schedules and coordinates team engagement events (happy hours, team building, team lunches, etc.) Coordinates associate gifting as needed Keeps management informed of area activities and of any significant issues Acts as professional representative for executive(s) Corporate Projects and Initiatives - 40% Assists with the execution of corporate projects and strategic initiatives such as scorecard projects, business plans, team updates, etc. Tracks progress and assists with scorecard updates Reporting - 10% Creates, maintains, and analyzes financial and statistical data; assembles internal reports submitted to management and committees. SECONDARY FUNCTIONS (IF APPLICABLE) May work on special projects or other duties as assigned Serves as back-up to other Executive Administrative Assistants as needed SUPERVISORY/BUDGETARY/EXTERNAL COMMUNICATION RESPONSIBILITY Communicates with external vendors and service providers QUALIFICATIONS - EDUCATION, WORK EXPERIENCE, CERTIFICATIONS High School Diploma or equivalent required; Bachelor's degree preferred 2+ years of executive administrative assistance experience required KNOWLEDGE, SKILLS, AND ABILITIES Ability to adhere to and exhibit the Company Values at all times Advanced Microsoft Word, Excel, PowerPoint, Outlook, and Teams skills Ability to build relationships at all levels - internally and externally Strong customer service mindset Strong organizational and time management skills Ability to work independently Strong communication skills - both oral and written Ability to work with sensitive information and maintain confidentiality Solid critical thinking and problem-solving skills KEY COMPETENCIES REQUIRED Customer Focus Manages Complexity Balances Stakeholders Resourcefulness Plans and Aligns Optimizes Work Processes Collaborates Communicates Effectively Manages Ambiguity Situational Adaptability PHYSICAL, MENTAL, WORKING CONDITION, AND TRAVEL REQUIREMENTS Typical office environment - sedentary with typing, writing, reading requirements May be able to sit or stand Speaking, reading, writing, ability to use a telephone and computer Ability to exert up to 10 lbs. of force occasionally Ability to interpret various instructions Ability to deal with a variety of variables under only limited standardization What is in it for you Company-paid benefits (Basic Life and AD&D, Short and Long-Term Disability, Employee Assistance Program, Compass Health Advocate and Transitions). Healthcare benefit options (Value Plan, High Deductible Plan with HSA, Healthcare FSA, Dependent Care FSA, Prepaid Legal Services, 529 Savings Plan, Pet Insurance). Paid parental leave. Company sponsored 401k plan with company matching. PTO that accrues at a rate of 15 days/year for 1st year and continues to increase with tenure. Tuition reimbursement for continuing education. An opportunity to work at a state-of-the-art facility in Alpharetta which features an on-site daycare and cafeteria, world-class fitness center and wellness clinic.

Hybrid (3 days in-office / 2 days remote) Salary Range: $42,000-$50,000 annually Full-Time | Non-Exempt About the Role The PF Independent Franchisee Council (PFIFC) is seeking a highly organized, detail-oriented Membership & Administrative Assistant to support the Executive Director and senior staff while leading key membership recruitment, retention, and engagement efforts. This role is ideal for someone who enjoys balancing administrative responsibilities with relationship-building, project coordination, and member-focused communications. You'll interact with board members, council committees, members, and external partners, playing a vital role in the organization's day-to-day operations and long-term success. Key Responsibilities Administrative & Executive Support Provide direct administrative support to the Executive Director and senior staff Coordinate schedules, meetings, and conference calls Prepare, post, and distribute materials for Board of Directors and committee meetings Record and distribute meeting minutes and collect required approvals and signatures Assist with presentation development and confidential correspondence Coordinate travel arrangements and process expense reports Support off-site meetings and events, including venue coordination and logistics Office Management Serve as primary point of contact for phone calls, mail, and office communications Maintain electronic and physical filing systems Draft letters, reports, and presentations Manage office supplies, equipment, and vendor/building relationships Membership Recruitment & Retention Lead all membership recruitment, retention, and engagement initiatives Develop and execute annual membership recruitment and retention plans Track dues, membership data, and engagement metrics Communicate proactively with current and prospective members Draft communications highlighting membership benefits and council accomplishments Utilize surveys and feedback tools to assess member satisfaction Monitor membership trends and prepare reports for leadership Serve as liaison to the PFIFC Membership Committee Qualifications Education & Experience Associate degree preferred Minimum of two years of related administrative or membership-focused experience Non-profit or trade association experience preferred Core Competencies Excellent written and verbal communication skills Strong organizational and time management abilities High attention to detail and discretion with confidential information Project management and problem-solving skills Customer service mindset and collaborative approach Ability to manage multiple priorities independently Technical Skills Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams) OneDrive / SharePoint Canva or other design tools Survey tools (e.g., SurveyMonkey) Video conferencing platforms Project management software Work Environment & Schedule Small professional office environment with a strong emphasis on confidentiality Monday-Friday, 8:30 a.m.-5:00 p.m. Hybrid schedule: three days in-office, two days remote Occasional travel (up to 5%) Ability to occasionally lift up to 25 pounds Benefits Competitive Salary Medical, Dental and Vision Long- and Short-Term Disability Life Insurance 401(k) with Employer Match Paid Time Off Planet Fitness Black Card Membership About PFIFC The PF Independent Franchisee Council (PFIFC) is a non-profit trade association founded in 2014 by Planet Fitness franchisees. We are dedicated to preserving and enhancing the business interests of all Planet Fitness franchisees and to collaborating with the franchisor to improve brand equity for all stakeholders. Our membership is comprised of independent Planet Fitness franchise owners throughout the United States. We deliver value to our members by creating a community of franchisees to share best practices related to owning and operating Planet Fitness clubs. Our members share their learnings through our various communication channels, by engaging in strategic discussions on committees, and by networking at our annual events. Equal Opportunity Employer PF Independent Franchisee Association dba PF Independent Franchisee Council is an equal opportunity employer and values diversity. We do not discriminate based on race, color, religion, age, sex, national origin, disability, genetics, veteran status, sexual orientation, gender identity or expression, or any other protected status.

We are seeking a reliable and detail-oriented Administrative Assistant for a fully onsite contract role in Conyers, GA. This position will support day-to-day office operations and requires at least 1+ year of administrative experience in a professional office environment. The ideal candidate is organized, dependable, and comfortable managing multiple tasks while providing strong administrative support. This will be for around 4-5 months. Key Responsibilities: Provide general administrative support including filing, data entry, and document management Answer and route phone calls, emails, and general inquiries Schedule meetings, maintain calendars, and coordinate appointments Assist with preparation of reports, correspondence, and internal documents Maintain office organization and support daily operational needs Perform other administrative duties as assigned Qualifications: Minimum of 1+ year of administrative or office support experience Strong organizational and time management skills Proficiency in Microsoft Office (Word, Excel, Outlook) Excellent verbal and written communication skills Ability to work fully onsite in Conyers, GA Dependable, professional, and detail-oriented Additional details about this Role: Hourly pay of $17-$18/hr Stable, fully onsite schedule

Job Description Provides a variety of administrative and clerical support while maintaining a close and highly responsive relationship with the Vice President and Controller, Assistant Controller, the Director of Finance, 4 Managers (Financial Reporting, Financial Planning, Rates, and Treasury), along with staff. Independently manages the day-to-day operation of the departments professionally. Handles confidential information with discretion and operates with latitude for independent judgment and initiative. Process Departments/Corporate Assignments and participate in special projects as assigned, with minimum detailed guidance. Ensures accuracy, completeness, and timeliness of all correspondence, written materials, and other work products. Participates in weekly check reporting, facilitates meetings, manages various job demands received from staff, and integrates them into the day-to-day workload. Education: Associate Business Degree, Secretarial Degree or Certified Administrative Professional (CAP) rating. Experience: Four (4) years of secretarial experience with administrative responsibilities. At least one (1) year of experience handling confidential or sensitive information. Proficiency in Microsoft Office Suite, including PowerPoint, Excel, Word, Outlook, and SharePoint. Strong verbal and written communication skills, with effective interpersonal abilities. Equivalent Experience: Eight (8) years of secretarial experience with administrative duties may be substituted for the above. Must demonstrate proficiency in Microsoft Office Suite and possess strong communication and interpersonal skills. Licenses, Certifications and/or Registrations: Certified Administrative Professional (CAP) desired. Notary Public Preferred Specialized Skills (e.g., typing, computers, software, tools and equipment use, etc.): Strong working knowledge of SharePoint. Ability to work with minimal supervision, demonstrating independent judgment and initiative. Proven capacity to manage sensitive and confidential information appropriately. Consistently maintains a professional and customer-service-oriented demeanor. Job Posted by ApplicantPro

A large, multi-site organization is seeking a dependable and highly adaptable Executive / Personal Assistant to work directly with the CEO. This role exists to offload day-to-day tasks and operational responsibilities so the executive team can remain focused on high-impact priorities. Responsibilities: Executive & Operational Support Provide day-to-day personal, administrative, and operational support to the CEO Manage task lists, follow-ups, and execution of delegated responsibilities Coordinate closely with other executive assistants to ensure alignment and coverage Property & Vendor Coordination Assist with oversight of residential and/or commercial properties Meet vendors and contractors on-site for repairs, maintenance, and appointments Coordinate scheduling, access, follow-ups, and issue resolution Proactively identify and report property-related needs Household & Logistics Support Handle practical, hands-on tasks as needed (errands, organization, basic upkeep) Assist with household logistics and pet care when required Ensure properties and work environments are functional and well-maintained Administrative & Financial Support Organize bills and assist with basic bill pay Track invoices, receipts, and simple expenses Maintain organized records and documentation Problem Solving & Special Projects Independently troubleshoot issues and implement solutions Research options, coordinate resources, and execute tasks end-to-end Take ownership of ad-hoc projects with minimal supervision Qualifications: Prior professional experience in administrative, operations, assistant, property, or related roles Strong organizational skills and attention to detail Comfortable handling both routine and complex tasks Ability to work independently and exercise sound judgment Professional communication skills and discretion Experience supporting senior executives Exposure to property management or vendor coordination Dependable, trustworthy, and proactive Resourceful, solutions-oriented, and calm under pressure Adaptable to shifting priorities with strong follow-through

Job Description Are you detail-oriented, highly organized, and passionate about helping visionaries succeed? We're looking for a multi-talented Personal Assistant to work closely with a CEO/Entertainer, supporting their professional evolution into media, branding, and public engagement. This is a high-impact, fast-paced role for someone who thrives in diverse responsibilities - from managing schedules to coordinating influencer campaigns. ???? Key Responsibilities:Brand & Public Image Support: Collaborate on building and maintaining a strong personal and professional brand. Manage social media accounts, including scheduling, posting, engagement, and content curation. Coordinate influencer partnerships, brand collaborations, and promotional opportunities. Identify and present high-net-worth speaking opportunities a month in advance. Research and organize elite social events, industry mixers, and community engagements. Assist in preparing for interviews, press releases, podcast appearances, and public events. Source photographers, videographers, stylists, or creative services as needed for public-facing appearances. Administrative & Executive Support: Manage and prioritize emails, texts, and phone calls on behalf of the CEO. Maintain an organized calendar, arrange appointments, and schedule meetings. Track important deadlines, renewals, and commitments with reminders and follow-ups. Prepare meeting agendas, notes, and summaries for review or distribution. Assist with data entry, document preparation, and CRM updates. Travel & Logistics: Coordinate domestic and international travel, including flights, hotels, car rentals, and itinerary planning. Book venues, spaces, or services for events, meetings, or personal occasions. Handle last-minute travel changes, cancellations, and logistics troubleshooting. Personal Errands & Concierge Tasks: Run local errands, including dry cleaning, package shipping, or purchasing items. Schedule and coordinate personal appointments, including wellness, beauty, or medical services. Assist in gift sourcing, holiday planning, and personal milestone celebrations. Maintain a high level of confidentiality and discretion at all times. Creative & Project Management: Collaborate on content ideation, copywriting, and creative direction. Help build media kits, speaker bios, pitch decks, and promotional materials. Manage small projects such as event planning, podcast development, or branded merchandise. ???? Ideal Candidate Will Have: Proven experience supporting executives or public figures. A pulse on branding, pop culture, social trends, and influencer spaces. Excellent communication and multitasking skills. Tech-savvy and familiar with platforms like Google Suite, Asana, Canva, Notion, Later, and Instagram/TikTok. Professional demeanor with a sense of humor, hustle, and discretion. Willingness to be flexible, responsive, and available in high-demand moments. ???? Why Join This Journey? This is a rare opportunity to support a CEO at the intersection of business, entertainment, and social impact. Your creativity, reliability, and strategic mindset will help fuel their transformation - and you'll gain front-row access to some incredible experiences along the way.

Executive Assistant & Personal Assistant to the President Travel Required: Yes Industry: Electrical Contracting Employment Type: Full Time About the Company We are a well-established and growing electrical contracting company delivering commercial electrical projects across the US. We are seeking a highly organized, trustworthy, and proactive Executive Assistant & Personal Assistant to work directly with and support the President (Owner) of the business. The Role This is a key support role combining both Executive Assistant (EA) and Personal Assistant (PA) responsibilities. You will act as the President's right hand-managing business and personal priorities, coordinating logistics, and providing day-to-day support to ensure their time and focus are used effectively. This role requires a high level of flexibility, including availability outside standard business hours as required. Occasional early mornings, evenings, weekends, and travel to support business and personal commitments. Key Responsibilities Executive Assistant Responsibilities Provide high-level administrative support to the President (Owner) Manage complex calendars, meetings, appointments, and travel arrangements Prepare correspondence, reports, presentations, and briefing documents Act as a primary point of contact between the President and internal/external stakeholders Manage follow-ups, reminders, and action items on behalf of the President Handle confidential and sensitive business matters with professionalism and discretion Personal Assistant Responsibilities Provide personal and lifestyle support as required by the President Coordinate personal appointments, travel logistics, and scheduling Assist with ad hoc personal tasks to support work-life balance Anticipate needs and proactively manage priorities Additional / Operational Support Liaise with project teams, clients, and suppliers as required Assist with light project or operational administration when needed Travel with or on behalf of the President to meetings or job sites Flexibility & Availability Availability outside standard business hours are required Flexibility to adjust hours based on the President's schedule Willingness to travel at short notice when necessary This role suits someone comfortable with a dynamic, on-call style of support Skills & Experience Proven experience as an Executive Assistant, Personal Assistant, or similar role Experience in construction, electrical, or trades-based industries is highly regarded Exceptional organizational and time-management skills Strong communication skills and professional presentation High level of discretion, trustworthiness, and reliability Ability to work independently and anticipate needs Proficiency in Microsoft Office What We Offer A trusted and influential role working directly with the company owner Varied and dynamic responsibilities Competitive salary reflective of responsibility and flexibility required Long-term opportunity within a stable and growing business Supportive and professional working environment Medical, Dental, and Vision Insurance effective first day of the month following your start date 401k matching after 6 months of continuous employment Paid time off based on accrual basis Paid holidays 100% employer paid Short-term and long-term disability Voluntary and involuntary life insurance DISCLAIMER All office personnel must be able to pass a background check and drug screening prior to being onboarded.

NCR Voyix Corporation (NYSE: VYX) is a leading global provider of digital commerce solutions for the retail and restaurant industries. NCR Voyix transforms retail stores and restaurant systems with comprehensive, platform-led SaaS and services capabilities. NCR Voyix is headquartered in Atlanta, Georgia, with customers in more than 35 countries across the globe. The Senior Executive Administrative Assistant must have experience supporting executives. This role is expected to support two executives: EVP, Ops & Chief Procurement Officer as well as the CHRO, in all executive administrative tasks in a fast-paced environment. Responsibilities include but not limited to meeting set up and complete calendar management, scheduling domestic and/or international travel, expense submission and processing, coordination of new employee onboarding, updating of organization charts and other corporate lists, handling purchasing requirements per policy as needed and facilitating any facility needs and/or requirements. This role demands exceptional muti-tasking abilities and a firm grasp on MS office suite. Key Areas of Responsibility: + Manages calendars, independently schedules appointments, reviews invitees, collects materials and prepares Executive for meetings. + Support investor relations team from a scheduling with investors and analysts, assisting with conferences (internal or external) as appropriate. + Assist with sorting, prioritization and disposition of incoming calls and correspondence (email and postal mail), responding independently when appropriate. + Follows-up on action items with direct reports on behalf of reporting manager as required. + Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings; Prepares and tracks expense reports. + Assist in the arrangement of programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget. + May provide support and direction to other clerical and administrative support staff. + Maintain up-to-date organization charts. + Assist Organization Vice Presidents/Department Directors as necessary with work assignments. + Responsible for purchasing card account. Basic Requirements & Experience: + 8+ years' experience in an administrative support or similar role required + MUST have 5+ years' experience supporting executives at C-Suite level + Expert knowledge of MS Outlook, Word, PowerPoint, and Excel + Detail oriented; Ability to plan, prioritize and execute multiple concurrent activities + Ability to communicate both orally and in writing in a clear, professional, and pleasant manner + Ability to handle frequent interruptions and changes in priorities + Excellent customer service skills + Associates degree or equivalent in certificates/experience + Strong planning and organizing skills + Ability to perform multiple tasks and make decisions independently + Must be self-motivated and possess the ability to take the initiative to take on and complete assignments/projects that need to be done without being instructed to do so + Ability to work without supervision + Ability to work well with others/pleasant disposition + Ability to work effectively across organizational and functional lines + Must be able to use discretion when dealing with confidential information Offers of employment are conditional upon passage of screening criteria applicable to the job EEO Statement Integrated into our shared values is NCR Voyix's commitment to diversity and equal employment opportunity. All qualified applicants will receive consideration for employment without regard to sex, age, race, color, creed, religion, national origin, disability, sexual orientation, gender identity, veteran status, military service, genetic information, or any other characteristic or conduct protected by law. NCR Voyix is committed to being a globally inclusive company where all people are treated fairly, recognized for their individuality, promoted based on performance and encouraged to strive to reach their full potential. We believe in understanding and respecting differences among all people. Every individual at NCR Voyix has an ongoing responsibility to respect and support a globally diverse environment. Statement to Third Party Agencies To ALL recruitment agencies: NCR Voyix only accepts resumes from agencies on the preferred supplier list. Please do not forward resumes to our applicant tracking system, NCR Voyix employees, or any NCR Voyix facility. NCR Voyix is not responsible for any fees or charges associated with unsolicited resumes "When applying for a job, please make sure to only open emails that you will receive during your application process that come from *************** email domain." Help us run the world's top brands. At NCR Voyix (******************** , we specialize in turning routine transactions into meaningful connections. With a rich history (********************************* of innovation, we've been at the forefront of problem-solving through technology. Operating globally in over 30 countries, we lead in Retail, Restaurant, Digital banking, and Payments. Our solutions optimize banking operations, streamline restaurant services, enhance retail interactions, and foster trust through secure payment systems. We take pride in our strong culture (************************* and a history of providing robust career paths. Come work for a leading technology company where you can grow your career. Join us and be part of revolutionizing transactions across these pivotal industries.

Job DescriptionThe Executive Assistant to the President serves as a strategic business partner and operational extension of the President, supporting executive decision-making, organizational effectiveness, and cross-functional coordination. This role is responsible not only for high-level administrative support, but also for managing complex priorities, driving key initiatives, supporting company-wide communications, and ensuring the Office of the President operates with excellence, discretion, and alignment to organizational goals. A successful candidate demonstrates sound judgment, anticipates needs, manages competing priorities with minimal direction, and plays a trusted role in confidential, high-impact matters.Key Responsibilities: Administrative Support: Manage the President's calendar, schedule appointments, and coordinate meetings, both internal and external, ensuring all relevant documentation and information are provided in advance. Prepare and edit correspondence, presentations, reports, and other documents as required, maintaining accuracy and confidentiality. i.e. Board Presentations, All Employee meetings, Strategic Planning sessions, etc. Handle incoming, emails, and messages, prioritizing and responding on behalf of the President when necessary. Arrange travel itineraries, accommodation, and logistics for business trips, ensuring all arrangements are seamless and efficient. Prepare executive-level materials including board presentations, company-wide communications, strategic planning materials, and leadership presentations. Act as a primary point of contact for the Office of the President, managing incoming requests, communications, and follow-up with sound judgment and confidentiality. Meeting Coordination and Support: Lead the planning and execution of high-level meetings on behalf of the President, including All-Employee Meetings, leadership meetings, and strategic planning sessions, etc. Develop agendas, coordinate pre-work, prepare materials, and ensure key stakeholders are aligned and prepared. Attend meetings as requested to capture key decisions, document outcomes, and track follow-up actions to support execution. Coordinate logistics for complex meetings and events, including venues, catering, technology, and vendor management. Partner with internal leaders to ensure meetings are productive, well-structured, and aligned to organizational priorities. Track commitments and action items across initiatives to help ensure accountability and progress. Information Management Collect, analyze, and synthesize information to support executive decision-making and strategic planning. Prepare concise summaries, reports, and briefing materials to ensure the President is well-informed and prepared for meetings, presentations, and key initiatives. Conduct research on organizational, operational, and external topics as requested, translating findings into actionable insights. Maintain organized and confidential records, files, and documentation for the Office of the President, ensuring accuracy and ease of access. Manage sensitive and confidential information with the highest level of discretion and professionalism. Relationship Management: Build and maintain strong, trust-based relationships with executives, managers, employees, board members, and external partners, representing the President and the organization with professionalism and integrity. Serve as a key liaison between the President and internal stakeholders, facilitating clear communication, alignment, and follow-through across the organization. Exercise sound judgment when handling sensitive interactions and situations, ensuring matters are addressed thoughtfully and confidentially. Foster collaboration across departments by supporting communication flow and helping remove barriers that impact executive priorities and organizational effectiveness. Represent the tone, values, and expectations of the Office of the President in day-to-day interactions. Special Projects: Lead and support high-impact initiatives on behalf of the President, including organizational projects, process improvements, and cross-functional efforts that support company priorities. Partner with the President on strategic initiatives by conducting research, developing materials, coordinating stakeholders, and supporting execution. Play a key role in planning and executing company-wide initiatives and events such as All-Employee Meetings, leadership events, board meetings, milestone celebrations, culture-building efforts, and spearheading technology and workflow enhancements. Identify opportunities for improved workflows, communication, and operational efficiency within the Office of the President and broader organization. Qualifications: Bachelor's degree in business, communications, or a related field strongly preferred Proven experience as an Executive Assistant supporting C level executives or similar role Skills: Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, OneDrive, Teams) and document management platforms. Task and project management using tools such as Asana, including workflow creation, task tracking, and cross-functional coordination. Experience leveraging artificial intelligence tools (e.g., ChatGPT, Microsoft Copilot/AI features, Otter.ai) to improve efficiency, communication, and workflow. Executive-level calendar management, inbox management, and priority coordination. Expense reporting, invoice processing, and budget tracking with strong attention to detail and accuracy. Preparation of executive presentations, reports, and briefing materials for board meetings, leadership sessions, and company-wide communications. Exceptional organizational and time management skills with the ability to manage multiple competing priorities. Strong written and verbal communication skills, including drafting communications on behalf of senior leadership. High degree of discretion and professionalism when handling sensitive and confidential information. Demonstrated ability to anticipate needs, solve problems proactively, and operate effectively in fast-paced environments. Adaptability and willingness to learn new systems, tools, and processes. Work Environment / Physical Requirements: This position works in office Monday through Friday (8am - 4:30pm) at the company's home office in Brookhaven, GA. The noise level in the work environment is usually moderate. Due to the collaborative nature of the business and the need to service customers, the employee must be able to interact effectively with others in an office environment, manage conflict, and handle stressful situations and deadlines. The employee frequently is required to move about the office to access files, use office equipment, and to interact with others. The person must be able to sit or remain in a stationary position for extended periods of time to be able to work, communicate on the phone, utilize the computer, and interact with others. The employee is occasionally required to stand or otherwise be able to access files, equipment, and other items in high places. Employee must be able to operate computers, phones, and other office equipment. Employee must be able to stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.

Leading The Way (LTW) is a Christian media ministry committed to the proclamation of the whole counsel of God. Uniquely equipped to reach a global audience through its offices in the USA, Canada, Australia and England, we use today's technology to connect individuals with sound Biblical teaching - whether here at home or in closed countries and remote regions. Now celebrating over 35 years of ministry, Leading The Way's television, radio, and digital programs are broadcast in 28 languages to audiences across six continents. The ministry also operates an Arabic satellite television channel that broadcasts into the Middle East, North Africa, Europe, and Australia; distributes solar-powered Navigators containing the New Testament and Biblical teaching into remote regions; employs Field Teams for on-the-ground evangelism and discipleship; mobilizes Christians in prayer through the AWAKE America prayer campaign and city-wide rallies; and hosts international Evangelistic Celebrations in strategic cities across the globe. Dr. Youssef passionately proclaims uncompromising Truth and leads the way for people living in spiritual darkness to discover the light of Christ. Job Description The Executive Assistant to the President is the person who serves as the daily assistant to the President of Leading The Way , ensuring smooth day-to-day operations of the office. This person will be responsible for welcoming guests, managing appointments, coordinating meetings, maintaining organized filing systems for key documents such as minutes and correspondence, and assisting with correspondence. Working across the teams at both LTW and The Church of The Apostles, this role helps keep the office efficient and well-prepared for its many functions in support of the President. Responsibilities of the Executive Assistant to the President include but are not limited to: Manage President's calendar, global travel, meeting logistics and daily workflow Provide daily reminders of current schedule of the day Greet and receive executive office guests Transcribe sermons and talks; update and maintain sermon and illustration files Organize and maintain a digital and paper filing system for the executive office Compose and prepare the President's correspondence such as letters relating to births, deaths, thank yous, and other general correspondence Act as a first point of contact for written correspondence and phone calls Provide support for various board meetings by ensuring meetings are properly arranged and serviced. This will include drafting agendas, collating papers and reports, taking minutes, and following up on action points Coordinate with staff, ministry partners, vendors, ministry leaders, and the LTW development team to schedule meetings and ensure all logistical needs are met Assist in organizing ministry events hosted by the executive office Gather receipts and prepare expense reports Coordinate office duties with other personnel in the executive office Make complex travel arrangements to include flights, hotels, and transportation, both domestic and international Address potential problems that may arise; anticipate challenges and have solutions ready to implement, if needed Assist with other administrative duties as assigned Qualifications We are seeking a self-driven individual who has a discerning spirit, desire to serve others, and high attention to detail. Trustworthiness, integrity, confidentiality, and maturity are virtues that characterize the right person for this role. In addition to these attributes, the following qualifications are required: A mature Christian faith and an evident passion for the ministry of Leading The Way Excellent organizational skills and attentive to detail Effective verbal and written communications skills, possessing a strong grasp of the English language and grammar Advanced computer skills, including proficiency with Microsoft Office tools such as Excel, Word, and PowerPoint Must have the ability to handle and maintain confidential information Embody an executive-level presence in all professional environments Possess the personal qualities of honesty and integrity; self-starter; highly motivated Experience booking domestic and international travel High emotional intelligence and interpersonal skills, with an ability to read the room and engage professionally with people at all experience levels and nationalities Must live in the Metropolitan Atlanta area within a reasonable commuting distance of LTW headquarters Must subscribe to Leading The Way's Statement of Faith Desired Characteristics of Applicants When LTW reviews applicants for an open position, we look for certain characteristics we believe are important to maximizing the ministry of LTW and fully utilizing the spiritual gifts and talents as individuals. Christian. We believe that to contribute to our mission it is essential that a person maintain a vibrant Christian faith. Called. Work at LTW is not just another job; it is the work of God and an employee should sense the call of God on his or her life work within the ministry. Competent. In addition to being a Christian and having a sense of calling, a person must be fully competent to perform all the duties of the position. Committed. Because of LTW's high standards and its belief in good stewardship, it is essential that all employees manifest a high level of commitment to their job responsibilities and the ministry as a whole. Additional Information Compensation at Leading The Way includes: Salary Medical, dental, and vision insurance Group term life insurance Long-term disability insurance After one year, eligibility to participate in 403(b) retirement plan-currently LTW contributes 9% of salary to plan and matches a portion of employee contributions Vacation, holiday, personal, and sick pay Leading The Way's employees come from a broad range of church backgrounds. Nevertheless, employees are expected to be a member in good standing of a church whose doctrinal convictions and statement of faith are not in conflict with LTW's. To make sure everyone understands our theological foundations, we require that all employees subscribe to LTW's Statement of Faith, avoid public statements conflicting with the Statement of Faith, and seek to conduct themselves in a manner consistent with the beliefs set forth in the Statement of Faith. LTW is both an equal-opportunity employer and a Christian, nonprofit, religious organization. We conduct hiring without regard to race, color, ancestry, national origin, age, sex, marital status, parental status, or disability of an otherwise-qualified individual. The status of LTW as an equal-opportunity employer does not prevent the organization from hiring staff based on their religious beliefs so that all staff share the same religious commitment, which is central to our stated religious purpose and day-to-day operations.

Leading The Way (LTW) is a Christian media ministry committed to the proclamation of the whole counsel of God. Uniquely equipped to reach a global audience through its offices in the USA, Canada, Australia and England, we use today's technology to connect individuals with sound Biblical teaching - whether here at home or in closed countries and remote regions. Now celebrating over 35 years of ministry, Leading The Way's television, radio, and digital programs are broadcast in 28 languages to audiences across six continents. The ministry also operates an Arabic satellite television channel that broadcasts into the Middle East, North Africa, Europe, and Australia; distributes solar-powered Navigators containing the New Testament and Biblical teaching into remote regions; employs Field Teams for on-the-ground evangelism and discipleship; mobilizes Christians in prayer through the AWAKE America prayer campaign and city-wide rallies; and hosts international Evangelistic Celebrations in strategic cities across the globe. Dr. Youssef passionately proclaims uncompromising Truth and leads the way for people living in spiritual darkness to discover the light of Christ. Job Description The Executive Assistant to the President is the person who serves as the daily assistant to the President of Leading The Way , ensuring smooth day-to-day operations of the office. This person will be responsible for welcoming guests, managing appointments, coordinating meetings, maintaining organized filing systems for key documents such as minutes and correspondence, and assisting with correspondence. Working across the teams at both LTW and The Church of The Apostles, this role helps keep the office efficient and well-prepared for its many functions in support of the President. Responsibilities of the Executive Assistant to the President include but are not limited to: Manage President's calendar, global travel, meeting logistics and daily workflow Provide daily reminders of current schedule of the day Greet and receive executive office guests Transcribe sermons and talks; update and maintain sermon and illustration files Organize and maintain a digital and paper filing system for the executive office Compose and prepare the President's correspondence such as letters relating to births, deaths, thank yous, and other general correspondence Act as a first point of contact for written correspondence and phone calls Provide support for various board meetings by ensuring meetings are properly arranged and serviced. This will include drafting agendas, collating papers and reports, taking minutes, and following up on action points Coordinate with staff, ministry partners, vendors, ministry leaders, and the LTW development team to schedule meetings and ensure all logistical needs are met Assist in organizing ministry events hosted by the executive office Gather receipts and prepare expense reports Coordinate office duties with other personnel in the executive office Make complex travel arrangements to include flights, hotels, and transportation, both domestic and international Address potential problems that may arise; anticipate challenges and have solutions ready to implement, if needed Assist with other administrative duties as assigned Qualifications We are seeking a self-driven individual who has a discerning spirit, desire to serve others, and high attention to detail. Trustworthiness, integrity, confidentiality, and maturity are virtues that characterize the right person for this role. In addition to these attributes, the following qualifications are required: A mature Christian faith and an evident passion for the ministry of Leading The Way Excellent organizational skills and attentive to detail Effective verbal and written communications skills, possessing a strong grasp of the English language and grammar Advanced computer skills, including proficiency with Microsoft Office tools such as Excel, Word, and PowerPoint Must have the ability to handle and maintain confidential information Embody an executive-level presence in all professional environments Possess the personal qualities of honesty and integrity; self-starter; highly motivated Experience booking domestic and international travel High emotional intelligence and interpersonal skills, with an ability to read the room and engage professionally with people at all experience levels and nationalities Must live in the Metropolitan Atlanta area within a reasonable commuting distance of LTW headquarters Must subscribe to Leading The Way's Statement of Faith Desired Characteristics of Applicants When LTW reviews applicants for an open position, we look for certain characteristics we believe are important to maximizing the ministry of LTW and fully utilizing the spiritual gifts and talents as individuals. Christian. We believe that to contribute to our mission it is essential that a person maintain a vibrant Christian faith. Called. Work at LTW is not just another job; it is the work of God and an employee should sense the call of God on his or her life work within the ministry. Competent. In addition to being a Christian and having a sense of calling, a person must be fully competent to perform all the duties of the position. Committed. Because of LTW's high standards and its belief in good stewardship, it is essential that all employees manifest a high level of commitment to their job responsibilities and the ministry as a whole. Additional Information Compensation at Leading The Way includes: Salary Medical, dental, and vision insurance Group term life insurance Long-term disability insurance After one year, eligibility to participate in 403(b) retirement plan-currently LTW contributes 9% of salary to plan and matches a portion of employee contributions Vacation, holiday, personal, and sick pay Leading The Way's employees come from a broad range of church backgrounds. Nevertheless, employees are expected to be a member in good standing of a church whose doctrinal convictions and statement of faith are not in conflict with LTW's. To make sure everyone understands our theological foundations, we require that all employees subscribe to LTW's Statement of Faith, avoid public statements conflicting with the Statement of Faith, and seek to conduct themselves in a manner consistent with the beliefs set forth in the Statement of Faith. LTW is both an equal-opportunity employer and a Christian, nonprofit, religious organization. We conduct hiring without regard to race, color, ancestry, national origin, age, sex, marital status, parental status, or disability of an otherwise-qualified individual. The status of LTW as an equal-opportunity employer does not prevent the organization from hiring staff based on their religious beliefs so that all staff share the same religious commitment, which is central to our stated religious purpose and day-to-day operations.

Job DescriptionSalary: $16 - $20 per hour The Executive-Personal Assistant is responsible for providing critical support to the executive in various business endeavors and her personal life. This position will involve performing in-office duties in midtown Atlanta and providing personal support in the Alpharetta area. The ideal candidate will be proficient in working under pressure, coordinating projects and marketing, be a self-starter, and possess strong organizational skills. MUST HAVE A CAR and a valid drivers license to handle multiple tasks. Duties: Manage calendars, including scheduling meetings, appointments, client calls, and marketing events. Drive to various locations in Atlanta and the surrounding areas for meetings, to pick up supplies, and to run personal and professional errands for the client, among other tasks. Support with content assistance for social media and organization of the clients event participation. Handle project management by keeping track of ongoing projects, ensuring deadlines are met, and priorities are communicated effectively. Organize and maintain files, records, and documents Assist in completing required paperwork and communicating with others on behalf of the client as needed. Attend various events with the client. Secure and attend local marketing events to educate the public about our services and generate new leads. Assist upper management in day-to-day operations. Perform other tasks as needed. OFFICE: Greet people entering the building, answer any questions, provide directions, and alert staff when someone is there to meet or visit them. Answer a multiple-line phone system, manage calls by routing them to the proper extensions or taking messages and delivering them within our message system, and set up conference calls as requested. Manage the building log of who is entering and exiting the building. Accept deliveries and mail, organize them for distribution to the correct recipients using the office mailing system, and ensure they reach the recipient on time. Also, manage outgoing mail and packages for pickup. Requirements: 2+ years in an administrative or personal assistant role, preferably supporting executives MUST have a car and a valid drivers license 1-2 years in managed care, medical, or behavioral health settings. Experience with Medicaid-managed care plans (a plus). Strong organizational and time-management skills Excellent verbal and written communication abilities Able to prioritize tasks and work efficiently in a fast-paced environment Able to think quickly and resolve issues independently while maintaining a positive attitude Able to handle confidential information with integrity and professionalism Job Type: Contract, Full-time Expected hours: 30 - 40 per week

At Coffman Engineers, we serve as both prime consultant and sub consultant on projects large and small, including commercial, retail, institutional, government, industrial, and project/construction management. Incorporated in 1979, we have employees in more than 23 locations serving clients across the United States and overseas. To meet client objectives and to integrate our many disciplines, we can create teams comprised of civil, structural, mechanical, electrical, fire protection, and corrosion control, as well as project/construction managers and professionals in a variety of specialty services. This ability has made us a leader in the engineering and construction communities, and has strengthened our reputation as being progressive, innovative, and a great place to work. Job Description Coffman Engineers is looking for an experienced Administrative Assistant Intern to join our team in the Atlanta office. The successful candidate will support both office operations and technical teams. This role is ideal for a candidate who is interested in gaining exposure to the business and technical sides of an engineering firm. Responsibilities will be primarily administrative, with opportunities to assist engineering staff on project-related tasks based on interest, aptitude, and workload. Qualifications Requirements Include: Prior administrative or relevant experience is desirable Currently pursuing or possessing an associate's or bachelor's degree in: Engineering, Engineering Technology, Theoretical or Applied Physics, Construction Management, or a related field. Working knowledge of the following tools and technologies required: Jira, Confluence, SQL, Python, DAX, MATLAB, Fortran, and CAD/CAM software. Experience or familiarity with AI concepts, tools, and creation of intelligent agents. Intermediate to advanced experience with Microsoft Office 365 applications (Word, Excel, Outlook, and Teams) The ability to take direction and work independently while prioritizing tasks associated with simultaneous deadlines. Excellent communication skills. You will be working with team members in the Atlanta office and other Coffman offices throughout the country, so clear written and interpersonal communication and strong listening skills are a must. Eagerness to learn, take initiative, and support team needs. Responsibilities Include: Assist with document organization, filing, and data entry. Support proposal preparation, formatting, and document coordination. Collaborating with engineers and technical staff to produce and edit client deliverables, including project specifications in a variety of software. Using Microsoft Word to create and edit quality professional documents using advanced formatting tools. Observe project meetings and design reviews to gain industry exposure. Working closely with other individuals in a team environment. Other general office and team support as needed. This position is not eligible for sponsorship. Additional Information Why You Want to Work Here You could choose to work anywhere, so why work at Coffman Engineers? Because we are different - our culture sets us apart. Simply stated, we are a group of creative, high-performing people who like working together and believe that what we do makes a difference. Employees say that it feels like working with a group of friends in a small office while enjoying the benefits and perks of working for a large firm. Our culture isn't the only thing that makes us different, but it drives everything we do. Coffman offers comprehensive benefits, including a flexible PTO program and a fun environment with family-friendly policies. We support and encourage individually tailored professional and technical advancement as well as personal growth. Don't take our word for it. Check out what others are saying: ********************************************************************** Coffman at a Glance: 45 years in business 850+ employees serving clients throughout the U.S. and overseas from more than 23 locations Multidiscipline engineering services plus corrosion control, commissioning and project/construction management 70+ employees in 9 offices, providing Fire Protection services since 2014 #34 Top 80 Engineering Firms, Building Design + Construction, 2022 #29 Zweig Group Hot Firm List, Zweig Group, 2021 #161 Top 500 Design Firms, Engineering News-Record, 2023 Applying You must apply online for this position. If you are unable to complete our online application process, or if you need assistance to do so, let us know and we will provide reasonable accommodation. If you are experiencing problems applying through our system, please try using a different browser or an updated version of your current browser. If that doesn't work, please contact us directly. This position is direct with Coffman Engineers; we are an Equal Opportunity Employer. We do not discriminate on the basis of any status protected under federal, state, or local law. Follow us! *************** Twitter: @CoffmanEngineer Instagram: @CoffmanEngineers LinkedIn: ************************************************** Facebook: @CoffmanEngineers

Full-time Description Report/Proposal Processing · Prepare and process reports for all departments: Environmental, Geotechnical, and Material Testing, as needed · Prepare hardcopies for government submissions or as required by the client · Email reports to client, upload to client sites, mail, or ship hard copies · Prepare and process all proposals/contracts. Job Setup · Upload all documents in SL and SharePoint · Prepare Figures and other Appendix documents for reports as needed · Set up report templates in SharePoint DCA Reports - Once a year •Prepare process and organize all reports · Process and organize Appendix items as they become available · Prepare hard copies as needed · Email/send reports as drafts/final to clients General: · Willing to work overtime as needed · Ordering supplies · Set up space's new hires in the department · Type and process all letters, i.e., Release letters, affidavits, etc. · Perform any other duties not specifically stated herein but may be logically inherent to this position. · Email/Mail reports, letters, etc. · Filing · Handle massive, certified mailouts to clients. Requirements MINIMUM REQUIREMENTS: Must be proficient in Microsoft Word, PDF, and Excel; must be a multi-tasker, able to learn new software programs quickly (including SharePoint and Dynamics SL, Navision, and Metafield). Flexible with work duties, able to work with multiple personalities, and have strong communication skills. Cross-train for all departments. Excellent organization, coordination, and follow-up skills. Experience and Degree preferred.

Administrative Assistant role to cover for a maternity leave. The ideal candidate must be able to commit to 4-8 weeks. They will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite