Executive administrative assistant jobs in Iowa City, IA - 21 jobs

The Executive Assistant to the CEO/Board of Directors is responsible for providing comprehensive support to the CEO, Board of Directors, and Executive Team members and managing the organization's office operations, including working both remotely and on premises at Jellen Enterprises Inc. stores. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. Duties of the position include, but are not limited to: Replenish office materials such as printer supplies, paper, office supplies, etc. Provide event management support as requested. Provide hospitality to all guests and help to create a welcoming environment. Answer business calls and respond to inquiries. Process and distribute daily mail. Invest in building long-lasting relationships both externally and internally. Manage petty cash reimbursements and reconciliation. Other projects/duties as assigned for the overall wellness of the company Compensation: $450.00 per week HUDDLE HOUSE is a unique member of the communities it serves. The bonds created between our team members and our customers are unlike those seen in most other chain restaurants. Our Company Purpose reflects this unique element of the Huddle House dining experience: Bringing Friends and Families Together over Delicious Food Served from the Heart. At Huddle House, we believe it's “YOUR HOUSE. YOUR KITCHEN.” Huddle House is the place where the guest is the boss. We're giving families across America a place that gives them exactly what they want: freshly prepared food, any way they like it. Whether it's a quick bite before work, or a place to sit, chat and laugh with family and friends, we tell guests: “Get comfortable…this is YOUR HOUSE and YOUR KITCHEN”. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Huddle House Corporate.

**Posting Title:** Project Administrative Assistant - Data Center **Reports To:** Senior Project Manager **Salary Range:** $19.00/hour to $25.00/hour Final determination of a successful candidate's starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets. **WHO WE ARE** For more than 70 years, Cupertino Electric, Inc. (CEI) has been powered by people who've built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. But even more than that, we've built a reputation for integrity. We're problem solvers and innovation seekers. We're team players and safety fanatics. And we always-always-do the right thing. Even when no one is looking. Because what we do here is important, but how we do it is everything. **THE DATA CENTER TEAM** We build mission-critical data centers throughout the U.S. to ensure crucial information accessed by millions of people is always available and secure. For decades, CEI is a leading provider of design, installation and commissioning of 20M+ square feet of data center space totaling over 4 GW of electrical systems-including infrastructure built to support AI-driven technologies. **ABOUT THE ROLE** The Project Administrative Assistant at Cupertino Electric provides daily support to the Commercial Interiors Team that includes Senior Project Managers, Project Managers, Assistant Project Managers, and Project Engineers. This role is vital in ensuring information flow between office, field, vendors, and general contractors. + Support the Interiors team that may consist of Senior Project Manager's, Project Managers, APM's and Project Engineers including information flow between office, field, vendors and general contractors. + Coordination of job start and job close + Contract routing + Data entry for weekly field employee hours, processing of material to purchasing agent + Work with personnel to assist in data entry for job tasks + Maintain and update job files, controlled forms/logs + Order drawings for field/office personnel + Phones, copying, scanning and shipping **Skill:** Applies acquired job skills and company policies and procedures to complete assigned tasks. **Job Complexity:** Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice. **Supervision:** Normally follows established procedures on routine work, requires instructions only on new assignments. **ABOUT YOU** + Excellent organizational, time management, and project management skills. Demonstrated ability to work effectively in a fast-paced environment + Outstanding communication skills (written and spoken) + Critical reasoning + Intermediate in MS Office, including Word, Excel, PowerPoint, Outlook + Oracle, JD Edwards are highly desirable **MINIMUM QUALIFICATIONS** _Any combination of education and experience that, in the sole judgment and discretion of Company, would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications may qualify._ **Education:** High School Diploma or GED required. **Licensure/Certifications:** None required. **Experience:** Two (2) years of administrative experience required. Experience in the construction industry preferred. *Applicants must be authorized to work in the United States. This position is not eligible for sponsorship. \#LI-DM1 **PLEASE NOTE:** CEI will never ask for any money or financial information from applicants during the hiring process. To learn more about "job scams" how to avoid them, click here. (******************************************** CEI is a place where every single person can-and does-have an impact on the work we do and the communities we serve. Here, you can build your own story and grow to your full potential. You can collaborate and celebrate with amazing people. And you'll go home every day knowing you helped contribute to important work that shapes people's lives. Our commercial, data center and energy projects may be complex, but our approach is simple. We build great things and we do it with great people. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department, program or project needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. Cupertino Electric Inc. aims to make cei.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact us at *************** or 1-(877)-747-4CEI. Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.

Job Title: Executive Assistant to the Vice President for University Advancement Reporting Relationship: Vice President for University Advancement Unit: Central Administration Department: Advancement Services-Central Administration Campus Location: John Wesley Admin Building, Marion, IN Summary of Position: The Executive Assistant to the Vice President for University Advancement (VPUA) serves as the primary administrative partner to the VPUA, providing high-level support, coordination, and operational leadership across the Advancement division. This role requires exceptional judgment, professionalism, and organizational excellence, representing the VPUA with integrity in all interactions. Duties and Responsibilities Executive Support & Office Leadership Serve as the primary administrative and strategic partner to the VPUA, managing priorities, communications, and confidential initiatives Oversee the VPUA's complex calendar and inbox, ensuring timely follow-up and preparation for all engagements Coordinate travel arrangements, itineraries, briefing materials, gifts, and post-visit contact reports for the VPUA's donor visits and Advancement-related travel Provide high-impact hospitality to donors, trustees, visitors, and special guests on behalf of the VPUA Manage weekly executive rhythms, including one-on-one meetings, agenda preparation, reminders, and stewardship tasks Support Advancement team culture through professional development coordination and regular communications Operational & Strategic Coordination Serve as a primary liaison between the VPUA/Advancement staff and the President's Office, Cabinet leaders, consultants, and external partners Organize all logistics and scheduling for the Advancement Committee of the Board of Trustees, including meeting preparation, communication with committee members, and reports from Advancement leadership Assist the President's Office with institutional and special events as requested, including coordinating availability and responsibilities with all Advancement staff Oversee budget processes for the VPUA's office, including invoice processing, contract tracking, credit card reconciliation, cash advances, reimbursements, and financial documentation Coordinate agendas, materials, and minutes for meetings involving the VPUA and Advancement leadership, including tracking subsequent action items and follow up Maintain accurate Advancement organizational resources including org charts, personnel documents, distribution lists, and internal directories Communications & Campaign/Fundraising Support Draft, edit, and/or proofread high-level correspondence on behalf of the VPUA. This will include material produced by Advancement Leadership and/or Marketing Manage communication flow among Advancement leadership, external consultants, campus partners, and campaign committees to support campaign readiness and execution Provide oversight for planning and logistics associated with high-level Advancement events, including, but not limited to, naming ceremonies and campaign events Maintain campaign documentation systems, timelines, and progress reports to support leadership decision-making Qualifications: According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement. Education Bachelor's degree required Experience A minimum of five (5) years of high-level administrative or project management experience, preferably supporting senior executives or working within advancement, nonprofit, or higher education environments Experience supporting complex projects or fundraising campaigns preferred Required Skills Exceptional professionalism, discretion, and confidentiality Strong organizational abilities with excellent attention to detail and follow-through Ability to manage multiple, simultaneous priorities in a fast-paced environment High proficiency in Microsoft suite products Strong written and verbal communication skills Demonstrated initiative, problem-solving ability, and capacity to work independently. Ability to meet deadlines and hold others accountable for time-sensitive tasks Hold a valid Notary Public credential or the willingness to complete one IWU Kingdom Diversity Statement IWU, in covenant with God's reconciling work and in accordance with the Biblical principles of our historic Wesleyan tradition, commits to build a community that reflects Kingdom diversity. We will foster an intentional environment for living, teaching and learning, which exhibits honor, respect, and dignity. Acknowledging visible or invisible differences, our community authentically values each member's earthly and eternal worth. We refute ignorance and isolation and embrace deliberate and courageous engagement that exhibits Christ's commandment to love all humankind. LIMITATIONS AND DISCLAIMER As a religious educational institution operating under the auspices of The Wesleyan Church, Indiana Wesleyan University is permitted and reserves the right to prefer employees on the basis of religion (42 U.S.C., Sections 2000e-1 and 2000e-2). The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.

Collabera is ranked amongst the top 10 Information Technology (IT) staffing firms in the U.S., with more than $550 million in sales revenue and a global presence that represents approximately 12,000+ professionals across North America (U.S., Canada), Asia Pacific (India, Philippines, Singapore, Malaysia) and the United Kingdom. We support our clients with a strong recruitment model and a sincere commitment to their success, which is why more than 75% of our clients rank us amongst their top three staffing suppliers. Not only are we committed to meeting and exceeding our customer's needs, but also are committed to our employees' satisfaction as well. We believe our employees are the cornerstone of our success and we make every effort to ensure their satisfaction throughout their tenure with Collabera. As a result of these efforts, we have been recognized by Staffing Industry Analysts (SIA) as the “Best Staffing Firm to Work For” for five consecutive years since 2012. Collabera has over 40 offices across the globe with a presence in seven countries and provides staff augmentation, managed services and direct placement services to global 2000 corporations. For consultants and employees, Collabera offers an enriching experience that promotes career growth and lifelong learning. Visit ***************** to learn more about our latest job openings. Awards and Recognitions --Staffing Industry Analysts: Best Staffing Firm to Work For (2016, 2015, 2014, 2013, 2012) --Staffing Industry Analysts: Largest U.S. Staffing Firms (2016, 2015, 2014, 2013) --Staffing Industry Analysts: Largest Minority Owned IT Staffing Firm in the US. Job Description Summary of Job: Insurance Administrative Support is an entry level processing and phone based position. Administrative/Processing: · Process Application/Cancellations · Process returned mail · Process Address Changes · Any other miscellaneous processing as needed Phone: · Handle calls regarding the Toyota Prepaid Maintenance plan · Process Toyota Prepaid Maintenance claims · Handle other Dealer and Customer calls as needed ***Hours will be anywhere from 7 AM to 7 PM Monday through Friday and 8 AM to 1 PM on Saturday. Qualifications Requirements: · Spanish-speaking candidates HIGHLY PREFERRED · Strong customer service and phone etiquette · Must have strong and accurate data entry skills Additional Information All your information will be kept confidential according to EEO guidelines.

Enterprise Products Partners L.P. is one of the largest publicly traded partnerships and a leading North American provider of midstream energy services to producers and consumers of natural gas, NGLs, crude oil, refined products and petrochemicals. Our services include: natural gas gathering, treating, processing, transportation and storage; NGL transportation, fractionation, storage and import and export terminals; crude oil gathering, transportation, storage and terminals; petrochemical and refined products transportation, storage and terminals; and a marine transportation business that operates primarily on the United States inland and Intracoastal Waterway systems. The partnership's assets include approximately 50,000 miles of pipelines; 260 million barrels of storage capacity for NGLs, crude oil, refined products and petrochemicals; and 14 billion cubic feet of natural gas storage capacity. The Field Administrative Assistant provides day-to-day administrative support to the manager and employees such as procure office supplies, maintain files, coordinates the flow and processing of paperwork, meetings, manage travel arrangements, answering phone, mail distribution, office equipment management and any other related tasks as required or assigned. Responsibilities include, but are not limited to: * Develop and assist in the preparation of annual expense and capital budgets and manage monthly budget reports. * Find efficient, professional, cost effective methods to assist manager in day-to-day activities. * Professional attitude and handling of inquiries, both verbally and in writing. * Accuracy, excellent communication skills and attention to detail is imperative. * Procure office supplies, maintain files, document meetings, manage travel arrangements. * Financial and accounting duties - purchase requisitions and purchase orders, manage accounts payable, invoice processing, project set-up in tracking software, monthly expense and capital data entry, timesheet and payroll management. * Online management of expense reports and invoices. * Maintain knowledge of available resources to facilitate information flow for audits and general inquiries. * Perform duties safely and in compliance with all Company, Federal, State, and local regulations. * Maintain proficiency in job functions and applicable software programs. The successful candidate will meet the following qualifications: * A minimum of a high school diploma or G.E.D. equivalent is required. * A minimum of 5 years experience working in a support and/or administrative assistant role is preferred. * A minimum of 2 years experience in the oil and gas industry is preferred. * The ability to effectively communicate, both verbally and in writing, with other individuals, teams, customers, and stakeholders of the business, at various levels of the organization, in a business like and professional manner is required. * Takes initiative and is proactive in addressing issues. Quickly and efficiently completes tasks. * The ability to juggle competing priorities, multi-task and change direction in a variety of workplace situations. * Open to and helps facilitate needed change. * The ability to demonstrate conscientiousness, dependability and commitment to the role, team and company. * The ability to work in a fast paced environment, make recommendations and find cost effective solutions to meet business demands. * The ability to take action to achieve goals beyond what is required. * The ability to remain focused and stick with each task through completion despite setbacks. * The ability to keep deadline/cost commitments using sound business judgment and professionalism. * The commitment to continuous improvement of self, processes, projects, and overall business.

The City of Cedar Rapids is hiring a Senior Administrative Assistant to support our Utilities Department. In this essential role, you'll provide a wide range of administrative support-from managing calendars and coordinating meetings to processing invoices, assisting with grants, and maintaining organized systems for sensitive and confidential materials. As a key point of contact for both staff and the public, you'll help ensure the department runs smoothly and effectively. If you're proactive, detail-oriented, and ready to contribute to one of the City's most critical service areas-we encourage you to apply! About our Organization At the City, we are committed to employing individuals who reflect our community's diverse backgrounds and this position is crucial in the success and strategic direction of a growing and evolving community. We appreciate and leverage the vast experience individuals bring beyond the technical requirements of a job. If you are an individual with similar experience listed here please consider applying. Experience and skills combined with commitment to our core values is key to building a greater community now and for the next generation. About our Community Nestled in the heart of Iowa, Cedar Rapids is our vibrant and diverse community known for its rich history, culture, and natural beauty. Our city has a strong sense of community which can be seen at any of our numerous parks, recreational opportunities, and family-friendly events year round. You can also explore our thriving downtown district, filled with shops, restaurants, and entertainment options, or take a stroll along the Cedar River, which runs through the heart of the city. Cedar Rapids - Why you should live here! About this Opportunity Provides a variety of general to complex administrative duties. Processes, and files documents and reports. Has knowledge of department's policies and procedures. Serves as the primary contact with other departments, and public. The City of Cedar Rapids does not offer sponsorship for employment authorization. Job Duties & Responsibilities * Serves as primary initial contact for the public and department employees. Answers department telephone calls, receives, and greets visitors to the department, and provides information to or refers callers and visitors to other appropriate departments or City personnel * Maintains Department Director's calendar and coordinates and schedules meetings as directed * Researches and assists with department grant submittals * Monitor budgetary activities and operating expenses, resolves invoicing issues * Receives and processes receipts and invoices * Prepares correspondences, reports, lists, and other documents as instructed and requested by other designated office personnel * Receives and processes paperwork for grant funded programs * Coordinates and transcribes minutes for staff and various meetings, organizes and manages multiple filing system, processes, and distributes mail * Copies, packages, and distributes a variety of written materials as requested by other designated office personnel * Gathers, assembles, updates, distributes, and/or files a variety of information, forms, records, and data including sensitive and confidential materials * Requisitions supplies and materials for the department as requested in accordance to Purchasing Services regulations * Performs related work as required Required Education and Experience * Associate's degree in business administration or a related field and 1 to 3 years of experience in clerical or administrative work; OR, * An equivalent combination of education and/or experience (i.e., one year of relevant experience may substitute for one year of education) * Excellent written, verbal, and interpersonal communication skills * Proficiency with Microsoft Office * Ability to work collaboratively with a diverse population

VOTED 'BEST DEALERSHIP TO WORK FOR' 12 TIMES! WE'RE LOOKING FOR TEAMMATES WHO WANT TO SERVE OTHERS! Dave Wright Nissan Subaru Core Values: We Solve It We Are All One Team We Do What We Say We Grow Or We Die We Commit And Never Quit An Executive Assistant must have the following attributes: High attention to detail Reliable Ability to juggle a variety of duties Systematic thinker Efficiently organized Confident oral and written communication skills Proficient in Microsoft Office Eager to grow and learn - this role will continue to evolve Flexible and adaptable to change Must follow directions from a supervisor Other duties may be assigned Executive Assistant Requirements Background in administrative assistance, business operations, or human resources (minimum 1 year +) Strong customer service skills Strong attention to detail Strong skills in planning, organization, evaluation, and written/verbal communications. Ability to keep accurate records and files. Proficiency in MS Office (MS Word, MS Excel, and MS Powerpoint) Excellent time management skills and the ability to multitask/prioritize work Join our award winning team and apply for our Executive Assistant position today!

Why Aerotek? Aerotek is an operating company within Allegis Group, a global leader in talent solutions. We are a privately held organization with over 200+ offices nationwide. We work with 95% of Fortune 500 companies and specialize in staffing and services solutions in manufacturing, logistics, construction, aviation, facilities and maintenance. Working at Aerotek and why you will love it… At Aerotek, we prioritize inclusivity and foster a magnetic work environment that empowers our employees to achieve both personal and professional aspirations. By putting the people first, our corporate culture encourages employee engagement and enhances performance through comprehensive training and a positive culture. We promote exclusively from within. As a Contract Administration Assistant also known as our Field Operations Associate you will… Ensure client pre-employment requirements, forms, policies, and documents regarding onboarding are kept current and validated with Compliance departments. Manage contractor compliance with key E-Verify requirements (e.g., expired documents, expired compliance). Provide outstanding front office customer service (telephone and reception area) Order, maintain and organize all office supplies, manage mailing and shipments, and file and maintain office paperwork and office directory. Provide world class customer service in every interaction to ensure a quality candidate experience. Let's talk money and perks! Aerotek offers an hourly rate of $20.19 as well as a performance-based annual bonus potential of $4,000. Additional benefits include: Medical, dental and vision Do you have the following? Bachelor's Degree (preferred) Customer or sales focused experience Experience in a team-oriented environment *This role is an internal, contract-based position with Aerotek, scheduled to go until the end of July 2026.

Administrative Assistant - Tax Season Support (Contract) Schedule: 30-40 hours/week (hours increase as April 15 approaches) About the Role Our client in Iowa City is seeking a detail-oriented Administrative Assistant to support their team throughout the busy tax season. This is a great opportunity for someone who enjoys a fast-paced environment, is highly organized, and is comfortable interacting with clients and handling confidential information. Key Responsibilities + Greet clients and provide excellent customer service during peak tax season. + Answer incoming phone calls and route messages to the appropriate team members. + Assist with scanning, filing, and organizing tax documentation. + Manage appointment scheduling and client check-in processes. + Support preparers with administrative tasks to keep workflow moving efficiently. + Maintain confidentiality and handle sensitive financial information appropriately. + Perform additional clerical duties as needed during high-volume periods. Requirements What We're Looking For + Prior administrative, office support, or customer service experience preferred. + Strong attention to detail and ability to stay organized under tight deadlines. + Excellent communication skills, both in-person and over the phone. + Ability to work onsite in Iowa City for the full duration of the assignment. + Comfort working 30-40 hours/week, with willingness to increase hours as tax deadlines approach. Schedule & Duration + February 16 - April 15 + Monday-Friday with potential for extended hours as workload increases (some Saturday support as needed) + 30-40 hours/week, with additional hours closer to April 15. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Job Description About Us Eidolon Insurance is a growing insurance agency committed to teamwork, clear communication, and supporting both clients and employees. We foster a collaborative, professional environment where team members can grow and make an impact. Position Overview We are seeking an Administrative Assistant to support recruitment, data management, and marketing operations. This role includes assisting with candidate screenings, managing social media, and analyzing agency performance data. The ideal candidate is organized, comfortable with numbers, and proficient in Excel and Google Sheets. Training will be provided. Key Responsibilities Assist with screening and interviewing new insurance agent candidates Manage recruitment-focused social media accounts Track and analyze agency data on a weekly, monthly, quarterly, and yearly basis Collaborate regularly with the marketing department Maintain organized records and support general administrative tasks Qualifications (All qualifications are job-related and welcoming to candidates from all backgrounds.) Strong verbal and written communication skills Proficiency in Excel, Google Sheets, and other basic office software Organized, detail-oriented, and able to manage multiple tasks Professional and collaborative in team interactions Experience with GoHighLevel or social media management is a plus, but not required Compensation Hourly Range: $18-$21 per hour, based on experience Equal Opportunity Employer Eidolon Insurance is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, veteran status, or any other characteristic protected by law.

We are hiring immediately for a full time ADMINISTRATIVE ASSISTANT position. Note: online applications accepted only. Schedule: Full time; Monday through Friday, hours may vary. More details upon interview. Requirement: Prior Microsoft Office Suite experience is required. Pay Range: $19.00 per hour to $25.00 per hour. SSC Services for Education is known for our expertise, commitment, and value; and we at SSC truly believe that our people are our greatest asset. By utilizing our associates' knowledge and experience alongside SSC's extensive training, providing supportive management, and offering unparalleled wage and benefit packages as well as career advancement opportunities, we have developed a workforce that differentiates us from our competitors. SSC Services for Education is a Nationwide Best in Class Facility Service Provider . As a member of Compass Group, North America, we want you to be as great as you can be. We empower our associates to direct their own future, keeping them confident that we support them every step of the way. As a result, our associates embody greatness through their actions, natural passion for quality, and a can-do attitude. The opportunity for greatness is real at SSC and throughout the Compass world. This position is eligible for an Employee Referral Bonus! If you know someone that is qualified for this role, please use the ‘job search' in PeopleHub to refer your referral and email them a link to apply. Your referral will be able to apply by clicking the link in the email. You can check the status through your profile, accessible via Careers in PeopleHub, by clicking on ‘referral tracking.' For Employee Referral guidelines, FAQs and the Compass Employee Referral Policy, email **************************. Job Summary Summary: As an Administrative Assistant, you will provide administrative support to the team in a number of areas including scheduling meetings and conference calls, booking travel, ordering supplies, and additional duties as outlined below. Essential Duties and Responsibilities: Schedules meetings and conference calls, including reserving meeting rooms, organizing setups, and setting up bridge lines. Assists in managing calendars and tracking PTO. Handles incoming calls and correspondence and responds independently as directed. Maintains office supply inventory and order supplies. Prepares memorandums outlining and explaining administrative procedures and policies. Arranges programs, events, or conferences including booking facilities and caterer as needed. Directs preparation of records such as agendas, notices, and minutes. Monitors company credit card transactions and prepares expense reports. Books travel plans and itineraries and compiles documents for travel-related meetings. Performs other duties as assigned. Qualifications: Three years of related administrative assistance experience in a fast-paced organization is required. Proficient computer skills. Apply to SSC today! SSC is a member of Compass Group USA. Click here to Learn More about the Compass Story Associates at SSC are offered many fantastic benefits. Medical Dental Vision Life Insurance/ AD Disability Insurance Retirement Plan Paid Time Off Holiday Time Off (varies by site/state) Associate Shopping Program Health and Wellness Programs Discount Marketplace Identity Theft Protection Pet Insurance Commuter Benefits Employee Assistance Program Flexible Spending Accounts (FSAs) Applications are accepted on an ongoing basis Paid Parental Leave Personal Leave Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information. ************************************************************************************ Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. Applications are accepted on an ongoing basis. SSC maintains a drug-free workplace.

Job DescriptionSalary: Are you a bilingual administrative professional looking to join a company with a collaborative, supportive, and team-oriented culture? EPI Power is hiring a Bilingual Administrative Assistant to provide support on our job site in Boydton, VA. This person will play a crucial role in keeping the job site organized and running smoothly. This role must be able to work onsite Monday Friday during standard business hours. If you take pride in providing an excellent level of support to an organization, this could be a great fit for you! This role will support a data center project in Cedar Rapids, IA that will last a minimum of 2 years. While the position is not guaranteed beyond the project's end, there is a possibility the project will be extended or for reassignment to another project upon completion. EPI Power, LLC (EPI) is a licensed electrical contractor and subsidiary of The Weitz Company that specializes in data centers. Our mission is to safely deliver industry-leading electrical construction solutions on a fast-track basis. We believe our employees to be our most valuable asset, and we are committed to growing a diverse and inclusive culture that inspires, motivates, and continuously improves. What Youll Do: Provide excellent administrative support to the HR Manager and overall business unit Conduct employee onboarding including assisting with new hire paperwork in both Spanish and English Facilitate the offboarding process including separation details and conducting exit interviews Provide day-to-day support to EPI employees Maintain accurate personnel records and HRIS data Track applicable state and local compliance updates Coordinate pre-employment requirements for employees What Were Looking For: Experience: 3+ years of experience working as an administrative assistant or in a similar role is desired Skills: Bilingual in English and Spanish is required must be fluent Extremely organized and comfortable multi-tasking Ability to work in a busy workplace setting Positive attitude and excellent interpersonal skills High level of professionalism and tact Ability to anticipate needs Excellent written and verbal communication skills Desire to provide quality work in a timely manner Detail oriented High level of confidentiality Technology: Strong experience with Microsoft Office including Word, Excel, PowerPoint, and Outlook Ability to learn specific job-related software upon hire Additional Requirements: Ability to work onsite in the construction job trailer Monday Friday, 40-50 hours per week depending on the needs of the business A desire to partner with Human Resources (HR) to set employees up for success and create an excellent employee experience What We Offer: Competitive Pay Comprehensive Benefits Package with Tax-Advantaged HSA and FSA offerings Employer-Paid Short- and Long-Term Disability Programs Employer-Paid Life Insurance Generous Paid Time Off Provisions 401K Retirement Savings Plan with Company Match Tuition Reimbursement Fully Paid Parental Leave Voluntary Products Including: Critical Illness Insurance and Accident Insurance Corporate Wellness Program with Wellness Time Off and Rewards Visa sponsorship is not available for this position at this time. The Company does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of the Company without a prior written search agreement will be considered unsolicited and the property of the Company. Please, no phone calls or emails. The Weitz Company, LLC (and its U.S.-basedsubsidiaries and affiliates) recognizes the value of and is committed to hiring and retaining a diverse and inclusive workforce.We are an Equal Opportunity Employer and follow applicable affirmative action guidelines and policies. All qualified applicantswill receive consideration for employment (including minorities, females, veterans, and individuals with disabilities, regardless of sexual orientation, gender identity, or other protected categories in accordance with applicablestate and federal laws). The Company is a drug and alcohol-free workplace and background checks are required if applicable.Click hereto review our Privacy Notice. #LI-MJ1

Assistant, Field Administrative (Iowa City, IA)-000GBCDescription Enterprise Products Partners L.P. is one of the largest publicly traded partnerships and a leading North American provider of midstream energy services to producers and consumers of natural gas, NGLs, crude oil, refined products and petrochemicals. Our services include: natural gas gathering, treating, processing, transportation and storage; NGL transportation, fractionation, storage and import and export terminals; crude oil gathering, transportation, storage and terminals; petrochemical and refined products transportation, storage and terminals; and a marine transportation business that operates primarily on the United States inland and Intracoastal Waterway systems. The partnership's assets include approximately 50,000 miles of pipelines; 260 million barrels of storage capacity for NGLs, crude oil, refined products and petrochemicals; and 14 billion cubic feet of natural gas storage capacity.The Field Administrative Assistant provides day-to-day administrative support to the manager and employees such as procure office supplies, maintain files, coordinates the flow and processing of paperwork, meetings, manage travel arrangements, answering phone, mail distribution, office equipment management and any other related tasks as required or assigned. Responsibilities include, but are not limited to:Develop and assist in the preparation of annual expense and capital budgets and manage monthly budget reports.Find efficient, professional, cost effective methods to assist manager in day-to-day activities.Professional attitude and handling of inquiries, both verbally and in writing.Accuracy, excellent communication skills and attention to detail is imperative.Procure office supplies, maintain files, document meetings, manage travel arrangements.Financial and accounting duties - purchase requisitions and purchase orders, manage accounts payable, invoice processing, project set-up in tracking software, monthly expense and capital data entry, timesheet and payroll management.Online management of expense reports and invoices.Maintain knowledge of available resources to facilitate information flow for audits and general inquiries.Perform duties safely and in compliance with all Company, Federal, State, and local regulations. Maintain proficiency in job functions and applicable software programs.Qualifications The successful candidate will meet the following qualifications: A minimum of a high school diploma or G.E.D. equivalent is required. A minimum of 5 years experience working in a support and/or administrative assistant role is preferred. A minimum of 2 years experience in the oil and gas industry is preferred. The ability to effectively communicate, both verbally and in writing, with other individuals, teams, customers, and stakeholders of the business, at various levels of the organization, in a business like and professional manner is required. Takes initiative and is proactive in addressing issues. Quickly and efficiently completes tasks. The ability to juggle competing priorities, multi-task and change direction in a variety of workplace situations. Open to and helps facilitate needed change. The ability to demonstrate conscientiousness, dependability and commitment to the role, team and company. The ability to work in a fast paced environment, make recommendations and find cost effective solutions to meet business demands. The ability to take action to achieve goals beyond what is required. The ability to remain focused and stick with each task through completion despite setbacks. The ability to keep deadline/cost commitments using sound business judgment and professionalism. The commitment to continuous improvement of self, processes, projects, and overall business. Primary Location: USA-Iowa-Iowa CityShift: Day JobTravel: NoUnposting Date: OngoingOrganization: OperationsJob: Administrative SupportJob Level: Entry Level

careersite--jobs--form-overlay#show FormOverlay" data-careersite--jobs--form-overlay-target="cover Button"> Apply for this job blocks--cover--scroll#handle ScrollDown" title="Scroll to content"> Wage: $19-$22 Administrative Assistant The Administrative Assistant will be responsible for helping key personnel in office and learning document control. Duties/Responsibilities * Timekeeping and knowledge of cost codes * Filing and through organizing of documents * Operate standard office equipment * General office administrative duties * Data Entry Skills and Qualifications * Excellent verbal and written communication skills * Basic Microsoft Office, especially Excel, Word, and Outlook * Exceptional organization skills * Self-motivated and willing to face new challenges * Work diplomatically with Project Manager, QA/QC, Division Office, Field, and Client * Honest, thorough, accurate, with a close attention to detail. * Ability to multi-task and work under pressure * Willingness to learn and adapt quickly in a fast-paced environment Benefits: * Medical, Dental, and Vision * 401K with company Match * STD, LTD, Voluntary Life benefits * Paid Time off Affirmative Action/EEO statement As an Affirmative Action, Equal Opportunity Employer, Apollo Mechanical Contractors "Apollo" ensures that no applicant for employment or employee of Apollo is denied equal opportunity because of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability (mental or physical), genetic information, veteran status, or any other characteristic any characteristic of his or her relatives, friends, or associates. All employees are subject to a pre-employment drug screen. Department PROFESSIONAL/ADMIN Role Admin Locations Cedar Rapids About Apollo Mechanical Contractors Apollo Mechanical Contractors is a Native American-owned business that officially began operations in 1981 under the guidance and vision of owner Bruce Ratchford. Apollo is based in Kennewick, Washington, performing Full Mechanical projects across the United States and around the world. Apollo employs over 2000 people, with annual revenues of over $600 Million. Apollo Sheet Metal officially began operations in 1981, building on a vision that originated in the mid-1970s by owner Bruce Ratchford. With a decade of experience and expertise in mechanical design and business management, Mr. Ratchford incorporated Apollo in Richland Washington, to serve the Tri-Cities' construction needs. Since 1981, Apollo has expanded its market to include locations across the United States and multiple countries. Apollo has progressively grown larger than its original scope and has expanded its operations to specialize in mechanical construction for correctional facilities, hospitals, laboratories, high tech data centers, schools, and industrial facilities. careersite--jobs--form-overlay#show FormOverlay">Apply for this job PROFESSIONAL/ADMIN · Cedar Rapids Administrative Assistant Loading application form jobs--overlay#close Overlay">

Job Description The Manufacturing Administrative Assistant provides administrative and clerical support to ensure efficient operation of the manufacturing department. This role involves maintaining records and preparing reports. The ideal candidate is highly organized, detail-oriented, and capable of multitasking in a fast-paced manufacturing environment. Hours: Monday-Friday 7 AM- 3 PM Key Responsibilities: • Provide administrative support to manufacturing managers, supervisors, and staff. • Maintain and update production records, reports, and documentation. • Ensure compliance with safety regulations by maintaining proper documentation. • Maintain databases, spreadsheets, and other digital records. Qualifications & Skills: • High school diploma or equivalent; Associate's or Bachelor's degree in business administration or related field is a plus. • 2+ years of administrative experience, preferably in a manufacturing or industrial setting. • Proficiency in Microsoft Office Suite (Word, Excel, Outlook). • Strong organizational and multitasking skills. • Excellent verbal and written communication skills. • Attention to detail and problem-solving abilities. • Ability to work independently and as part of a team. Work Environment: • Office-based within a manufacturing facility. • May require occasional visits to the production floor. About the Company: PMX Industries is the leading supplier of high quality copper and copper alloys in North America. Since our founding, we have been committed to continually improving our safety and environmental performance through ongoing training and new technology. Safety is a top priority. PMX employees also have an active recycling program of metals, cardboard, plastic, and paper. We believe there are direct links between worker safety, quality systems, environmental performance, and economic success. Business is conducted in accordance with company policies which are based on respect and accountability. PMX has earned a reputation for integrity and consistently meeting high standards. We support our communities and strive to be good neighbors. We know that business success begins with our employees! All qualified applicants will receive consideration for employment without regard to the individual's race, color, sex, national origin, religion, age, disability, genetic information, status as a military veteran or any other characteristic protected by applicable law. #ZR

Company: Skogman Companies We're partnering with Skogman Insurance Companies to find a hands-on Insurance Office Administrative Assistant to join their growing insurance agency in Cedar Rapids, IA. This position will serve as the first point of contact for clients and plays a key part in keeping the office running smoothly by providing administrative, operational, and customer service support to the team. The ideal candidate is organized, detail-oriented, and proactive, with a strong sense of responsibility and a desire to learn the insurance industry. This person will help ensure efficient workflows, accurate documentation, and consistent communication across the agency. Key Responsibilities Client & Front-Desk Support Greet clients and serve as the first point of contact for the agency Answer phone calls, emails, and other correspondence Document and track client communications Send daily cancellation notices Provide customer service support for Commercial Lines and Personal Lines as needed Agency & Office Operations Maintain a working knowledge of all agency procedures and workflows Coordinate office activities to ensure efficiency and compliance with company policies Track office supply inventory and place orders as needed Assist colleagues and leadership with special projects and administrative needs Training, Compliance & Records Track education, training, and development records to support staff licensing and compliance Support required agency audits and documentation Maintain accurate records related to internal processes and procedures Accounting & Policy Support Assist accounting with commission processing and related administrative tasks Manage company downloads and download reporting Systems & Workflow Management Become proficient in multiple agency software platforms Prioritize workload and adapt to shifting deadlines and daily needs Demonstrate a strong commitment to learning and understanding the insurance industry Skills & Qualifications Minimum 3 years of administrative experience, including phone support Insurance or Applied Epic (AMS360) experience a plus Strong customer service and communication skills Highly organized with excellent follow-through and attention to detail Ability to multi-task, prioritize, and adapt in a fast-paced office Comfortable using Word, Excel, Outlook, and learning new systems High school diploma or higher education About Skogman Companies: Skogman Companies is the parent company of Skogman Realty, Skogman Homes, Skogman Insurance, and Skogman Remodeling and Repair. We are a family‑focused business committed to integrity, innovation, and exceptional customer service across real estate, homebuilding, insurance, and remodeling in Eastern Iowa. KSI's Talent Acquisition Team partners with companies to assist with their hiring needs. All positions are direct-to-hire opportunities with the employer.

We're building a world of health around every individual - shaping a more connected, convenient and compassionate health experience. At CVS Health, you'll be surrounded by passionate colleagues who care deeply, innovate with purpose, hold ourselves accountable and prioritize safety and quality in everything we do. Join us and be part of something bigger - helping to simplify health care one person, one family and one community at a time. Position SummaryThe Administrative Assistant provides various office and location support activities. This person identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the business to which the support is being provided. The Administrative Assistant also ensures the correct functioning of facilities, office, and/or business support services. In this role, you will:Conduct complex administrative office coordination assuring smooth, timely, and efficient office operations. Manage research, collection, analysis, and compilation of data and information for department reports. Handle files, reports, and financial records, and manage department record retention. Define a high degree of customer service by fielding internal and external inquiries, resolving or redirecting as appropriate. Ensure efficient workflow and office operations of the department by following established policies and procedures. Monitor the internal and external department point of contact ensuring concise communication with employees, stakeholders, and members of the senior management. Evaluate performance within the department, ensuring compliance and continuous improvement. Perform other duties as assigned. Required Qualifications3+ years of experience in an administrative role, specifically supporting executives. Ability to work Monday-Friday from 8am-5pm Eastern Standard Time. Preferred QualificationsBasic awareness of problem solving and decision-making skills. Strong organizational and time management skills. Ability to be successful in a fast-paced environment. Ability to be proactive and operate independently. Strong collaboration skills. Previous experience utilizing Concur and Ariba. Bachelor's degree. EducationHigh school diploma or GED. Anticipated Weekly Hours40Time TypeFull time Pay RangeThe typical pay range for this role is:$21. 10 - $49. 08This pay range represents the base hourly rate or base annual full-time salary for all positions in the job grade within which this position falls. The actual base salary offer will depend on a variety of factors including experience, education, geography and other relevant factors. This position is eligible for a CVS Health bonus, commission or short-term incentive program in addition to the base pay range listed above. Our people fuel our future. Our teams reflect the customers, patients, members and communities we serve and we are committed to fostering a workplace where every colleague feels valued and that they belong. Great benefits for great people We take pride in our comprehensive and competitive mix of pay and benefits - investing in the physical, emotional and financial wellness of our colleagues and their families to help them be the healthiest they can be. In addition to our competitive wages, our great benefits include:Affordable medical plan options, a 401(k) plan (including matching company contributions), and an employee stock purchase plan. No-cost programs for all colleagues including wellness screenings, tobacco cessation and weight management programs, confidential counseling and financial coaching. Benefit solutions that address the different needs and preferences of our colleagues including paid time off, flexible work schedules, family leave, dependent care resources, colleague assistance programs, tuition assistance, retiree medical access and many other benefits depending on eligibility. For more information, visit ************* cvshealth. com/us/en/benefits We anticipate the application window for this opening will close on: 02/09/2026Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state and local laws.

SPANISH SPEAKING Administrative/Processing: · Process Application/Cancellations · Process returned mail · Process Address Changes · Any other miscellaneous processing as needed Phone: · Handle calls regarding the Prepaid Maintenance plan · Process Prepaid Maintenance claims · Handle other Dealer and Customer calls as needed Additional Information All your information will be kept confidential according to EEO guidelines.

Administrative Assistant - Tax Season Support (Part-Time) Schedule: Monday-Friday, 9:00 AM-3:00 PM + occasional Saturdays Duration: November 16 - April 15 (no anticipated time off within this duration) About the Role Our client is seeking a detail-oriented and dependable Administrative Assistant to support their team throughout the busy tax season. This part-time position is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and is comfortable interacting with clients and professionals daily. Key Responsibilities + Greet clients, answer phone calls, and manage front-desk inquiries + Organize and maintain digital and physical tax documents + Prepare and assemble tax packets, engagement letters, and client correspondence + Schedule appointments, manage calendars, and coordinate client drop-offs/pickups + Handle data entry with accuracy and confidentiality + Provide general administrative support to tax preparers and CPAs + Assist with scanning, filing, printing, and document uploads + Support additional office tasks as needed throughout the season Requirements What We're Looking For + Previous administrative, office, or customer service experience + Strong attention to detail-especially when handling confidential financial documents + Solid communication skills, both written and verbal + Ability to stay organized during high-volume periods + Comfort with Microsoft Office (Outlook, Word, Excel) and basic office equipment + Reliable, punctual, and professional Schedule & Commitment + Part-time: 9:00 AM-3:00 PM, Monday-Friday + Occasional Saturdays required during peak weeks + Seasonal Duration: November 16-April 15 + No planned time off during this period TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .