Executive administrative assistant jobs in Iowa City, IA

The Executive Assistant plays a crucial role in supporting 2 - 3 Vice Presidents by ensuring the smooth operation of their daily activities through timely calendar and expense management, domestic and international travel arrangement and meeting preparation. This position reports to the Vice President, Product Management and won-site role. This position also supports the Vice President, Strategic Marketing. In this role, you will have the opportunity to: • Oversee and maintain the MS Outlook calendars of up to 3 Vice Presidents with a forward-thinking aptitude for timelines, milestones, availability, reminders, and preparation time. • Manage documentation flow, including signature requests, reports, and all other correspondence. Also oversee electronic approvals and requests on behalf of the executive(s) related to vacation time, legal signatures, staff expenses, purchase orders and check requests, and any other special requests such as drafting communications on their behalf. • Administer the logistics of on-site, off-site and/or virtual events/meetings with tasks such as: obtaining quotes, contract review and coordination, booking hotel accommodations, coordinating catering and menus, agenda preparation, meeting space and supplies set-up, arranging for car service, etc. The essential requirements of the job include: • Long-standing experience supporting senior leaders/high-level executives in a corporate environment • Excellent organizational, time and project management skills as well as exceptional attention to detail • Highly adept at using Microsoft Office products (Outlook, Teams, Excel, PowerPoint, SharePoint, OneDrive) It would be a plus if you also possess previous experience in: • Handling highly sensitive and confidential materials/matters • Coordinating domestic and international travel, including country-specific Visa requirements • Using Oracle, SAP Concur, my CWT & Miro

The Executive Assistant plays a crucial role in supporting 2 - 3 Vice Presidents by ensuring the smooth operation of their daily activities through timely calendar and expense management, domestic and international travel arrangement and meeting preparation. This position reports to the Vice President, Product Management and won-site role. This position also supports the Vice President, Strategic Marketing. Oversee and maintain the MS Outlook calendars of up to 3 Vice Presidents with a forward-thinking aptitude for timelines, milestones, availability, reminders, and preparation time. Skills Required: Highly adept at using Microsoft Office products (Outlook, Teams, Excel, PowerPoint, SharePoint, OneDrive) Using Oracle, SAP Concur, my CWT & Miro

The Executive Assistant to the CEO/Board of Directors is responsible for providing comprehensive support to the CEO, Board of Directors, and Executive Team members and managing the organization's office operations, including working both remotely and on premises at Jellen Enterprises Inc. stores. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. Duties of the position include, but are not limited to: Replenish office materials such as printer supplies, paper, office supplies, etc. Provide event management support as requested. Provide hospitality to all guests and help to create a welcoming environment. Answer business calls and respond to inquiries. Process and distribute daily mail. Invest in building long-lasting relationships both externally and internally. Manage petty cash reimbursements and reconciliation. Other projects/duties as assigned for the overall wellness of the company Compensation: $450.00 per week HUDDLE HOUSE is a unique member of the communities it serves. The bonds created between our team members and our customers are unlike those seen in most other chain restaurants. Our Company Purpose reflects this unique element of the Huddle House dining experience: Bringing Friends and Families Together over Delicious Food Served from the Heart. At Huddle House, we believe it's “YOUR HOUSE. YOUR KITCHEN.” Huddle House is the place where the guest is the boss. We're giving families across America a place that gives them exactly what they want: freshly prepared food, any way they like it. Whether it's a quick bite before work, or a place to sit, chat and laugh with family and friends, we tell guests: “Get comfortable…this is YOUR HOUSE and YOUR KITCHEN”. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Huddle House Corporate.

Integrated DNA Technologies (IDT) is the leading manufacturer of custom oligonucleotides and proprietary technologies for genomics applications. Our work is complex and cutting-edge, and our team members are curious, creative thinkers who understand that good data drives smart decisions. At IDT, we realize that although science may be uniform, people are unique. We promote a culture where engaged people are motivated and have opportunities to achieve their full potential, as part of one global team. IDT is one of 10 Life Sciences companies of Danaher. Together, we accelerate the discovery, development and delivery of solutions that safeguard and improve human health. Supporting three executives including the Chief Financial Officer, this position is part of the administrative team located in Coralville, IA and will be onsite. At IDT, we are one global team. We celebrate our differences, engage in healthy debate, and are inclusive. Together, we accomplish great things. In this role, you will have the opportunity to: Expertly navigate executives' calendars through careful meeting scheduling and arrangement of complex global and multi-city travel Schedule and coordinate complex site leadership meetings, bringing together geographically dispersed teams, handling logistics, and documenting follow-up activities including taking meeting minutes. Coordinates information flow from executive's office, representing the executive (s) to other company executives Acts as project manager for special projects, which may include planning and coordinating multiple presentations, disseminating information, and coordinating direct mailings The essential requirements of the job include: Bachelor's degree or equivalent combination of education and experience required; minimum of 3 years working with C-level executives in a dynamic office environment Excellent written and verbal communication skills; advanced proficiency with the MS Office Suite, including MS Publisher or similar Ability to maintain both a high standard of courtesy and cooperation in working with others internally and externally and high level of confidentiality Travel, Motor Vehicle Record & Physical/Environment Requirements: It would be a plus if you also possess previous experience in: Strong understanding and experience with the Danaher Business System (DBS) and/or comparable Lean Six Sigma experience Experience working with a Fortune 500 company with diverse customer groups and job functions is preferred Previous international experience and global team exposure #LI-KW4 This job is also eligible for bonus/incentive pay. We offer comprehensive package of benefits including paid time off, medical/dental/vision insurance and 401(k) to eligible employees. Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law. Join our winning team today. Together, we'll accelerate the real-life impact of tomorrow's science and technology. We partner with customers across the globe to help them solve their most complex challenges, architecting solutions that bring the power of science to life. For more information, visit **************** Danaher Corporation and all Danaher Companies are committed to equal opportunity regardless of race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity, or other characteristics protected by law. The U.S. EEO posters are available here. We comply with federal and state disability laws and make reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact:************** or applyassistance@danaher.com.

At MCI we are committed to fostering an environment where professionals can build meaningful careers, access continuous learning and development opportunities and contribute to the success of a globally expanding, industry-leading organization. We are seeking a highly organized, well-established, and detail-oriented Virtual Executive Assistant to join our remote team. As a Virtual Executive Assistant, you will perform a variety of high-level administrative tasks and support our company's senior-level managers. The Executive Assistant's responsibilities include managing calendars, making travel arrangements, and preparing expense reports. The Ideal candidate should be well-organized, have great time management skills, and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members. Hours: Monday, Friday, Tuesday 2pm - 10pm EST & Saturday, Sunday 10 - 7pm EST To be considered for this role, you must complete a full application on our company careers page, including all screening questions and a brief pre-employment test. POSITION RESPONSIBILITIES Key Responsibilities: Managing a complicated and busy schedule Performing planning, logistics, and operations work Provide comprehensive administrative support Coordinate individual and group travel Handle confidential and sensitive information with appropriate judgment and discretion Providing administrative support in a variety of capacities, including data entry, assisting with the completion of assigned projects, event/meeting planning, filing, mail handling, and processing of letters/correspondence Organize meetings summits from start to finish Phone call screening, correspondence and document preparation, bill payment, record keeping Various errands as needed Create and maintain personal action items, to-do list, and follow up and follow through pro-actively maintaining and providing status updates Be comfortable with Chief of Staff level duties and/or Project Management Be comfortable with procurement and/or logistics-level duties CANDIDATE QUALIFICATIONS WONDER IF YOU ARE A GOOD FIT FOR THIS POSITION? All positive, driven, and confident applicants are encouraged to apply. Ideal candidates for this position are highly motivated and dedicated. Proven experience as an Executive Assistant or Personal Assistant (within a BPO preferred) Excellent command of English Has excellent judgment in handling confidential information with discretion. Knowledge of office management systems and procedures Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work. Attention to detail and problem-solving skills. Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task Have a wired, high-speed internet connection (Download speed of 20Mbps+) COMPENSATION DETAILS WANT AN EMPLOYER THAT VALUES YOUR CONTRIBUTION? At MCI, we believe that your hard work deserves recognition and reward. Our compensation and benefits packages are designed to be competitive and to grow with you over time. Starting compensation is based on experience, and we offer a variety of benefits and incentives to support and reward our team members. What You Can Expect from MCI: We understand the importance of balance and support, which is why we offer a variety of benefits and incentives that go beyond a paycheck. Our team members enjoy: Paid Time Off: Earn PTO and paid holidays to take the time you need. Incentives & Rewards: Participate in daily, weekly, and monthly contests that include cash bonuses and prizes ranging from electronics to dream vacations and sometimes even cars! Health Benefits: Full-time employees are eligible for comprehensive medical, dental, and vision coverage after 60 days of employment, and all employees have access to MEC medical plans after just 30 days. Benefit options vary by location. Retirement Savings: Secure your future with retirement savings programs, where available. Disability Insurance: Short-term disability coverage is available to help protect you during unexpected challenges. Life Insurance: Access life insurance options to safeguard your loved ones. Supplemental Insurance: Accident and critical illness insurance Career Growth: With a focus on internal promotions, employees enjoy significant advancement opportunities. Paid Training: Learn new skills while earning a paycheck. Fun, Engaging Work Environment: Enjoy a team-oriented culture that fosters collaboration and engagement. Casual Dress Code: Be comfortable while you work. Compensation & Benefits that Fit Your Life MCI takes pride in tailoring our offerings to fit the needs of our diverse team across subsidiaries and locations. While specific benefits and incentives may vary by geography, the core of our commitment remains the same: rewarding effort, providing growth opportunities, and creating an environment where every employee feels valued. If you're ready to join a company that recognizes your contributions and supports your growth, MCI is the place for you. Apply today! PHYSICAL REQUIREMENTS This job operates in a professional office environment. While performing the duties of this job, the employee will be largely sedentary and will be required to sit/stand for long periods while using a computer and telephone headset. The employee will be regularly required to operate a computer and other office equipment, including a phone, copier, and printer. The employee may occasionally be required to move about the office to accomplish tasks, reach in any direction, raise or lower objects, move objects from place to place, hold onto objects, and move or exert force up to forty (40) pounds. CONDITIONS OF EMPLOYMENT All MCI Locations Must be authorized to work in the country where the job is based. Subject to the program and location of the position Must be willing to submit up to a LEVEL II background and/or security investigation with a fingerprint. Job offers are contingent on background/security investigation results. Must be willing to submit to drug screening. Job offers are contingent on drug screening results. REASONABLE ACCOMMODATION Consistent with the Americans with Disabilities Act (ADA), it is the policy of MCI and its affiliates to provide reasonable accommodations when requested by a qualified applicant or employee with a disability unless such accommodations would cause undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment. If reasonable accommodations are needed, please contact Human Resources. EQUAL OPPORTUNITY EMPLOYER At MCI and its subsidiaries, we embrace differences and believe diversity benefits our employees, company, customers, and community. All aspects of employment at MCI are based solely on a person's merit and qualifications. MCI maintains a work environment free from discrimination, where employees are treated with dignity and respect. All employees are responsible for fulfilling MCI's commitment to a diverse and equal-opportunity work environment. MCI does not discriminate against any employee or applicant on the basis of age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations, and ordinances. MCI will consider qualified applicants with criminal histories for employment in a manner consistent with local and federal requirements. MCI will not tolerate discrimination or harassment based on any of these characteristics. We adhere to these principles in all aspects of employment, including recruitment, hiring, training, compensation, promotion, benefits, social and recreational programs, and discipline. In addition, MCI's policy is to provide reasonable accommodation to qualified employees with protected disabilities to the extent required by applicable laws, regulations, and ordinances where an employee works. ABOUT MCI (PARENT COMPANY) MCI helps customers take on their CX and DX challenges differently, creating industry-leading solutions that deliver exceptional experiences and drive optimal performance. MCI assists companies with business process outsourcing, staff augmentation, contact center customer services, and IT Services needs by providing general and specialized hosting, software, staff, and services. In 2019, Marlowe Companies Inc. (MCI) was named by Inc. Magazine as Iowa's Fastest Growing Company in the State of Iowa and was named the 452nd Fastest Growing Privately Company in the USA, making the coveted top 500 for the first time. MCI's subsidiaries had previously made Inc. Magazine's List of Fastest-Growing Companies 15 times, respectively. MCI has ten business process outsourcing service delivery facilities in Georgia, Florida, Texas, New Mexico, California, Kansas, Nova Scotia, South Africa, and the Philippines. Driving modernization through digitalization, MCI ensures clients do more for less. MCI is the holding company for a diverse lineup of tech-enabled business services operating companies. MCI organically grows, acquires, and operates companies that have synergistic products and services portfolios, including but not limited to Automated Contact Center Solutions (ACCS), customer contact management, IT Services (IT Schedule 70), and Temporary and Administrative Professional Staffing (TAPS Schedule 736), Business Process Management (BPM), Business Process Outsourcing (BPO), Claims Processing, Collections, Customer Experience Provider (CXP), Customer Service, Digital Experience Provider (DXP), Account Receivables Management (ARM), Application Software Development, Managed Services, and Technology Services, to mid-market, Federal & enterprise partners. MCI now employs 10,000+ talented individuals with 150+ diverse North American client partners across the following MCI brands: MCI BPO, MCI BPOaaS, MarketForce, GravisApps, Gravis Marketing, MarchEast, Mass Markets, MCI Federal Services (MFS), OnBrand24, The Sydney Call Center, Valor Intelligent Processing (VIP), BYC Aqua, EastWest BPO, TeleTechnology, and Vinculum. ................ The purpose of the above is to provide potential candidates with a general overview of the role. It's not an all-inclusive list of the duties, responsibilities, skills, and qualifications required for the job. You may be asked by your supervisors or managers to perform other duties. You will be evaluated in part based on your performance of the tasks listed in this . The employer has the right to revise this at any time. This job description is not an employment contract, and either you or the employer may terminate employment at any time for any reason.

Collabera is ranked amongst the top 10 Information Technology (IT) staffing firms in the U.S., with more than $550 million in sales revenue and a global presence that represents approximately 12,000+ professionals across North America (U.S., Canada), Asia Pacific (India, Philippines, Singapore, Malaysia) and the United Kingdom. We support our clients with a strong recruitment model and a sincere commitment to their success, which is why more than 75% of our clients rank us amongst their top three staffing suppliers. Not only are we committed to meeting and exceeding our customer's needs, but also are committed to our employees' satisfaction as well. We believe our employees are the cornerstone of our success and we make every effort to ensure their satisfaction throughout their tenure with Collabera. As a result of these efforts, we have been recognized by Staffing Industry Analysts (SIA) as the “Best Staffing Firm to Work For” for five consecutive years since 2012. Collabera has over 40 offices across the globe with a presence in seven countries and provides staff augmentation, managed services and direct placement services to global 2000 corporations. For consultants and employees, Collabera offers an enriching experience that promotes career growth and lifelong learning. Visit ***************** to learn more about our latest job openings. Awards and Recognitions --Staffing Industry Analysts: Best Staffing Firm to Work For (2016, 2015, 2014, 2013, 2012) --Staffing Industry Analysts: Largest U.S. Staffing Firms (2016, 2015, 2014, 2013) --Staffing Industry Analysts: Largest Minority Owned IT Staffing Firm in the US. Job Description Summary of Job: Insurance Administrative Support is an entry level processing and phone based position. Administrative/Processing: · Process Application/Cancellations · Process returned mail · Process Address Changes · Any other miscellaneous processing as needed Phone: · Handle calls regarding the Toyota Prepaid Maintenance plan · Process Toyota Prepaid Maintenance claims · Handle other Dealer and Customer calls as needed ***Hours will be anywhere from 7 AM to 7 PM Monday through Friday and 8 AM to 1 PM on Saturday. Qualifications Requirements: · Spanish-speaking candidates HIGHLY PREFERRED · Strong customer service and phone etiquette · Must have strong and accurate data entry skills Additional Information All your information will be kept confidential according to EEO guidelines.

* Area of Interest: Administrative and Clerical * FTE/Hours per pay period: 1.0 * Department: Administration * Shift: Primarily Monday-Friday, Days * Job ID: 173442 C Level Executive Assistant Experience Required. The Executive Assistant To The Market President provides administrative support for the Market President and Market Chief Financial Officer and of UnityPoint Health-Cedar Rapids. Reporting directly to the Market President, the Executive Assistantis responsible for the day-to-day operations of the Administrative office and serves as the primary point of contact for internal and external constituencies on all matters pertaining to the office of the Market President. The Executive Assistant also serves as a liaison to the Board of Directors and senior management team. #CR Why UnityPoint Health? At UnityPoint Health, you matter. We're proud to be recognized as a Top 150 Place to Work in Healthcare by Becker's Healthcare several years in a row for our commitment to our team members. Our competitive Total Rewards program offers benefits options that align with your needs and priorities, no matter what life stage you're in. Here are just a few: * Expect paid time off, parental leave, 401K matching and an employee recognition program. * Dental and health insurance, paid holidays, short and long-term disability and more. We even offer pet insurance for your four-legged family members. * Early access to earned wages with Daily Pay, tuition reimbursement to help further your career and adoption assistance to help you grow your family. With a collective goal to champion a culture of belonging where everyone feels valued and respected, we honor the ways people are unique and embrace what brings us together. And, we believe equipping you with support and development opportunities is a vital part of delivering an exceptional employment experience. Find a fulfilling career and make a difference with UnityPoint Health. Responsibilities Executive Support * Provides liaison between Market President and other members of the executive team, Board of Directors, system executive team, physicians, management team, associates, public and private officials, and the general public. * Maintains the Market President's calendar, coordinates itinerary, and makes all necessary business and travel arrangements. * Compiles materials for special projects, reports, inquiries, and initiates replies to correspondence. * Provides assistance for community and professional association involvement activities of the Market President. * Maximizes personal and leader effectiveness by taking a leadership role in matters of work efficiency. Board of Directors Support * Schedules and coordinates meetings of the Board of Directors and its committees making all necessary arrangements. * Schedules and coordinates Board retreats and special functions making all necessary arrangements. * Attends Board and Board committee meetings as assigned/directed. Prepares agenda and composes meeting minutes as appropriate. Distributes information to Board members as appropriate and maintains sharepoint website for Board meeting materials. * Maintains up-to-date and historical records for Board members and minutes of all Board and Board committee meetings. * Provides assistance to members of the Board of Directors on day-to-day requests. Makes business and travel arrangements as necessary. Departmental Support * Reviews and accurately processes payroll for the Administration department. * Maintains hospital Standard Operating Procedure file updating as needed on the regional site of the UnityPoint HUB/intranet. * Maintains and updates Cedar Rapids Region organizational chart as directed by the Market President. Assists other departments as requested with organizational charts. * Schedules senior management retreats as assigned making all necessary arrangements. * Provides assistance and support to members of UnityPoint Health corporate offices and UnityPoint Health affiliates in scheduling onsite meetings, catering, audiovisual, etc. * Assists with planning of special functions as assigned. * Maintains Board Room schedule of meetings, assisting guests as needed (i.e. catering, audiovisual). * Receives and makes proper disposition of telephone calls and incoming mail/correspondence. Responds to complaints with referral to proper individual(s). * Responds to inquiries concerning hospital policies and otherwise represents the office of the Market President. * Establishes, maintains and revises designated filing, record keeping and clerical systems within the Market President's office area. * Prepares and/or composes bulletins, letters, memoranda, agendas, records, reports, and other related material from general instructions or written copy. * Processes check requests, associate expense reports, credit card, general invoicing and equipment requests as necessary. * Schedules meetings, rooms, catering and audiovisual equipment as appropriate. * Assumes other responsibilities to meet the objectives of the Market President and other members of the executive and leadership team as may be requested. Qualifications * High school diploma or equivalent education/experience required. * Minimum 5 years experience as an administrative or executive assistant. C Level Executive experience required. * Experience with computer systems essential with proficiency in Microsoft Office (Outlook, Word, Powerpoint, Excel). Must possess excellent oral and written communication skills. * Use of usual and customary equipment used to perform essential functions of the position. * Must be able to work well with all customers and co-workers. * Must demonstrate a cooperative, courteous, and dependable working performance with demonstrated practice approaches to problem-solving with strong decision-making capability. * Must possess high integrity and proven ability to handle confidential information with discretion.

PURPOSE The Executive Assistant provides high-level administrative support to the Executive Leadership including, but not limited to, call screening, planning and coordinating meetings and events, calendar management, travel coordination, preparation of reports and special projects as needed. Performs related work as required. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES The following duties are typical for this job. These are not to be constructed as exclusive or all inclusive. Other duties may be required and assigned. Provide administrative support to the Vice President Provide back up support to the Enterprise Strategy Manager Develop and/or prepare correspondence, reports, presentations, agendas, minutes, etc. Receive, screen and direct incoming calls Manage calendars and coordinate meeting arrangements Coordinate travel arrangements Track expenses and reconcile company credit cards for executives Conduct research, compile data, and prepare reports for consideration and preparation by executive leadership Flexibility to work on special projects assigned by executives Interpret administrative and operating policies and procedures Meet with external and internal stakeholders on behalf of executives Salaried position that occasionally requires work outside of “normal business hours” MINIMUM EDUCATION & EXPERIENCE REQUIRED TO PERFORM ESSENTIAL FUNCTIONS Bachelor's degree in business administration or related field, or equivalent work experience required. Minimum of four (4) years' experience supporting executives or senior-level management Ability to maintain strict confidentiality Strong experience with Microsoft Office Products (Excel, Word, Outlook, PowerPoint, Teams) is required CERTIFICATES, LICENSES, REGISTRATIONS N/A MENTAL AND PHYSICAL COMPETENCIES REQUIRED TO PERFORM ESSENTIAL FUNCTIONS Excellent communication skills, including written, verbal and listening Ability to remain flexible and make intelligent and quick decision, working well under pressure Possess emotional intelligence and the ability to adjust actions accordingly Ability to exercise independent judgment and decision making Excellent time management and organizational skills Ability to interact with employees at all levels of the organization, as well as external stakeholders Ability to gather and monitor information with problem analysis and problem-solving skills Strong attention to detail and accuracy ENVIRONMENTAL ADAPTABILITY Prolonged periods of sitting at a desk and working on a computer Must be able to lift 10 pounds occasionally May have occasional visits to a job site which would require periods of standing, walking and/or climbing stairs EQUIPMENT/TOOLS Laptop PC Company phone Baker Group is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Baker Group will consider reasonable accommodations for qualified individuals with disabilities and encourage prospective employees and incumbents to discuss potential accommodations with the Employer.

VOTED 'BEST DEALERSHIP TO WORK FOR' 12 TIMES! WE'RE LOOKING FOR TEAMMATES WHO WANT TO SERVE OTHERS! Dave Wright Nissan Subaru Core Values: We Solve It We Are All One Team We Do What We Say We Grow Or We Die We Commit And Never Quit An Executive Assistant must have the following attributes: High attention to detail Reliable Ability to juggle a variety of duties Systematic thinker Efficiently organized Confident oral and written communication skills Proficient in Microsoft Office Eager to grow and learn - this role will continue to evolve Flexible and adaptable to change Must follow directions from a supervisor Other duties may be assigned Executive Assistant Requirements Background in administrative assistance, business operations, or human resources (minimum 1 year +) Strong customer service skills Strong attention to detail Strong skills in planning, organization, evaluation, and written/verbal communications. Ability to keep accurate records and files. Proficiency in MS Office (MS Word, MS Excel, and MS Powerpoint) Excellent time management skills and the ability to multitask/prioritize work Join our award winning team and apply for our Executive Assistant position today!

About Us Eidolon Insurance is a growing insurance agency committed to teamwork, clear communication, and supporting both clients and employees. We foster a collaborative, professional environment where team members can grow and make an impact. Position Overview We are seeking an Administrative Assistant to support recruitment, data management, and marketing operations. This role includes assisting with candidate screenings, managing social media, and analyzing agency performance data. The ideal candidate is organized, comfortable with numbers, and proficient in Excel and Google Sheets. Training will be provided. Key Responsibilities Assist with screening and interviewing new insurance agent candidates Manage recruitment-focused social media accounts Track and analyze agency data on a weekly, monthly, quarterly, and yearly basis Collaborate regularly with the marketing department Maintain organized records and support general administrative tasks Qualifications (All qualifications are job-related and welcoming to candidates from all backgrounds.) Strong verbal and written communication skills Proficiency in Excel, Google Sheets, and other basic office software Organized, detail-oriented, and able to manage multiple tasks Professional and collaborative in team interactions Experience with GoHighLevel or social media management is a plus, but not required Compensation Hourly Range: $18-$21 per hour, based on experience Equal Opportunity Employer Eidolon Insurance is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, veteran status, or any other characteristic protected by law.

The City of Cedar Rapids is hiring an Administrative Assistant to support our Building Services Department. In this front-facing role, you'll serve as the first point of contact for the public and internal staff, providing key administrative support to keep the department running efficiently. Duties include answering calls, coordinating calendars, processing invoices, preparing documents, and maintaining organized filing systems. If you're a detail-oriented multitasker who enjoys helping people and keeping things on track-we'd love to have you on our team! About our Organization At the City, we are committed to employing individuals who reflect our community's diverse backgrounds and this position is crucial in the success and strategic direction of a growing and evolving community. We appreciate and leverage the vast experience individuals bring beyond the technical requirements of a job. If you are an individual with similar experience listed here please consider applying. Experience and skills combined with commitment to our core values is key to building a greater community now and for the next generation. About our Community Nestled in the heart of Iowa, Cedar Rapids is our vibrant and diverse community known for its rich history, culture, and natural beauty. Our city has a strong sense of community which can be seen at any of our numerous parks, recreational opportunities, and family-friendly events year round. You can also explore our thriving downtown district, filled with shops, restaurants, and entertainment options, or take a stroll along the Cedar River, which runs through the heart of the city. Cedar Rapids - Why you should live here! About this Opportunity Provides a variety of administrative/clerical duties for designated department. The City of Cedar Rapids does not offer sponsorship for employment authorization.Job Duties & Responsibilities * Serves as primary initial contact for assigned department. * Answers department telephone calls, receives and greets visitors to the department, and provides information to or refers callers and visitors to other appropriate departments or City personnel. * Maintains calendars and coordinates and schedules meetings as directed. * Prepares correspondences, reports, lists, and other documents as instructed and requested by other designated office personnel. * Receives and processes paperwork for grant funded programs. * Performs data entry in assigned software programs. * Coordinates and transcribes minutes for staff and various meetings. Organizes and manages multiple filing systems. * Copies, packages, and distributes a variety of written materials as requested by other designated office personnel. * Gathers, assembles, updates, distributes, and/or files a variety of information, forms, records, and data. * Requisitions supplies and materials for the department as requested in accordance to Purchasing Services regulations. * Receives and processes receipts and invoices. * Processes and distributes mail. * Performs related work as required. Required Education and Experience * Associates degree in a related field and * One (1) to three (3) years' experience of clerical or administrative experience or * An equivalent combination of education and/or experience * Excellent written and verbal communication skills * Proficiency with Microsoft Office * Ability to work collaboratively with a diverse population

AGRILAND FS is looking for a well-organized, customer focused Administrative Assistant. This individual will be responsible for a variety of tasks, including but not limited to billing, customer service, and assisting with inventory control. Core Responsibilities: * Communicate with customers via phone and in person to answer questions, resolve concerns, and direct requests * Maintain accurate bookkeeping records for the facility, including billing and inventory * Assist in taking and reconciling physical inventory of the office and location * Control and manage cash for the location * Assist with customer orders and help sales and operations connect with customers * Establish and maintain the professional image of the office What we need from you: * Demonstrated ability to problem-solve and multi-task in a steady to fast-paced environment * Sound business skills, including previous bookkeeping experience * Excellent math, written, and verbal communication skills * Strong knowledge of Microsoft Office, including Excel and Word * Proven capability to learn proprietary software * Outstanding customer service * Ability to work Saturdays on a flexible schedule * Ability to work overtime as necessary What we offer our team: * Competitive benefits including medical, dental, vision, and life insurance, and more * Solid retirement future with a 100% company-funded Pension Plan at no cost to you, plus an additional 401k with company match * Resources for career development and opportunities for career advancement * Casual office attire with company clothing allowance Are you a good match to join the AGRILAND FS Team as an Administrative Assistant? Apply now! AGRILAND FS is an equal opportunity employer Must be able to pass all pre-employment testing along with a background check.

UFG is looking for an Underwriting Administrative Assistant to join our team! In this role you will be responsible for providing direct and comprehensive administrative support to leadership to maintain efficient operation of the department. This position must be committed to completing a wide variety of tasks with strong attention to detail, accuracy, and follow-through. The Administrative Partner II contributes to the success of the business by providing personalized and timely support, thus allowing leadership and teams to focus on decision-making and strategic responsibilities. This opportunity offers a hybrid work arrangement with an in-office requirement at our Cedar Rapids, IA office. Responsibilities: Department support Draft, review, and execute communications on behalf of leaders. Assist with expense management & budget planning as needed. Act as point of contact for various company policies and teams including workplace environment and IT Act as point of contact for various vendors. Provide a high level of professional support which includes a balance of experienced executive level administrative work, as well, as ongoing ad-hoc project and business initiatives such as planning meetings and events, tracking deliverables and pulling routine reports. Projects and reports Create presentations that include strategy, data, and other complex information in an easy to digest format for a variety of a Responsible for on-brand documentation preparation and distribution. Compiles moderately complex reports as needed. Meeting and event preparation and facilitation Schedule and organize meetings and events. Prepare materials and agendas for meetings, take and distribute meeting notes, and handle information requests. Organization and facilitation of presentations and meetings to include running the technology, leading introductory segments. Calendar and travel Coordinate calendars, schedule, travel arrangements, and expense reports for assigned staff. Manage complex calendar logistics and ensure that schedules are optimized. Prioritize conflicting needs with efficiency and precision. Build and execute travel arrangements including travel agendas, accommodations and meeting space options. Qualifications: Education: Two-year college degree preferred Experience: 3+ years administrative/insurance experience Knowledge, skills & abilities: High degree of trustworthiness and confidentiality. Advanced Microsoft Office (Outlook, Excel, Word, PowerPoint, Teams, and SharePoint) skills. Ability to manage changing travel itineraries, accurately manage expense reimbursement, manage a busy calendar and appointments flawlessly. Proficient in Concur system. Experience reviewing and preparing expense reports for leaders. Knowledge and understanding of intricate domestic and international travel planning. Ability to perform in a fast-paced and high pressure environment. Ability to communicate effectively, in both written and verbal formats, with senior executive-level leaders. Ability to prioritize work, meet deadlines, achieve goals, and work under pressure in a dynamic and complex environment. Ability to follow policies, procedures, and regulations. Ability to handle confidential material in a professional manner. Strong attention to detail and accuracy skills. Ability to work effectively in a team environment and across all organizational levels, where flexibility, collaboration, and adaptability are important. Working Conditions: Willingness to work on-site at stated location on the job opening. Ability to work outside of regular business hours as needed. General office environment. Disclaimer: The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and skills required. Additional task and requirements may be assigned, as necessitated by business need. UFG retains the right to modify the description of this job at any time.

Job Title: Administrative Assistant Reports to: Branch Manager Direct Reports: None Join Team Kline- Where You're Not Just an Employee, You're an Owner! When you join Team Kline you become an employee owner, sharing in our success as we continue to grow. Since wiring our first home in 2004, we've grown to over 400 team members across five locations: Des Moines, Waterloo, Cedar Rapids, Omaha, and Kansas City. We've expanded our services to include HVAC, electrical, plumbing and more! Here's a look at some of the benefits we offer: Benefits Galore: Comprehensive medical, dental, vision, life insurance, and short-term disability plans. Team Kline covers long term disability 100%. Financial Security: 401k with a company match, plus our amazing Employee Stock Ownership Plan (ESOP) because here, you own a piece of the company. Paid Time Off: Generous paid holidays, and up to five weeks of paid time off. Training & Growth: Accredited on-site apprenticeship partnered with Hawkeye Community College for Electrical and HVAC, and ABC of Iowa for plumbing apprenticeships. Career advancement and career development opportunities as well as continuing education. Fun Perks: Company outings, opportunities to win cash prizes, and a team environment like no other. If you're ready to take the next step in your career with a company that values YOU and your contributions, then we can't wait to meet you! Job Summary: We are currently looking for a skilled Admin Assistant to join our team and assist with invoicing, maintaining accurate records, and supporting day-to-day office operations. In this role, you'll play a key part in ensuring our invoicing process runs smoothly and accurately. This position requires strong organizational skills, attention to detail, and effective communication. If you're detail-oriented, passionate about the industry, and ready to take your career to the next level, we want to hear from you! Key Responsibilities: Greet visitors and provide a positive first impression. Answer and direct incoming phone calls, ensuring effective communication. Manage the voicemail system and relay messages to appropriate team members. Sort and distribute daily mail and other correspondence. Perform clerical tasks, including filing, faxing, and organizing office supplies. Assist with office organization and light housekeeping tasks. Support event planning and coordination for team initiatives. Monitor inventory levels and order office supplies as needed. Assist with scheduling and coordinating maintenance for office equipment. Help onboard new hires and maintain their orientation materials. Assist with invoicing Minimum Requirements: Must have reliable transportation. Proficient in standard office software and multi-line phone systems. Strong verbal and written communication skills, with a focus on customer service. Ability to lift up to 25 pounds and perform tasks that involve mobility around the office. Physical Requirements & Work Environment: Prolonged periods of sitting at a desk and working on a computer. Frequent use of a telephone and computer to communicate with customers. Occasional lifting of office supplies, files, and equipment up to 25 pounds. Ability to move freely around the office to access files, office equipment, and interact with team members. Regularly required to talk or hear, and occasionally required to stand, walk, and reach with hands and arms.

careersite--jobs--form-overlay#show FormOverlay" data-careersite--jobs--form-overlay-target="cover Button"> Apply for this job blocks--cover--scroll#handle ScrollDown" title="Scroll to content"> Wage: $19-$22 Administrative Assistant The Administrative Assistant will be responsible for helping key personnel in office and learning document control. Duties/Responsibilities * Timekeeping and knowledge of cost codes * Filing and through organizing of documents * Operate standard office equipment * General office administrative duties * Data Entry Skills and Qualifications * Excellent verbal and written communication skills * Basic Microsoft Office, especially Excel, Word, and Outlook * Exceptional organization skills * Self-motivated and willing to face new challenges * Work diplomatically with Project Manager, QA/QC, Division Office, Field, and Client * Honest, thorough, accurate, with a close attention to detail. * Ability to multi-task and work under pressure * Willingness to learn and adapt quickly in a fast-paced environment Benefits: * Medical, Dental, and Vision * 401K with company Match * STD, LTD, Voluntary Life benefits * Paid Time off Affirmative Action/EEO statement As an Affirmative Action, Equal Opportunity Employer, Apollo Mechanical Contractors "Apollo" ensures that no applicant for employment or employee of Apollo is denied equal opportunity because of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability (mental or physical), genetic information, veteran status, or any other characteristic any characteristic of his or her relatives, friends, or associates. All employees are subject to a pre-employment drug screen. Department PROFESSIONAL/ADMIN Role Admin Locations Cedar Rapids About Apollo Mechanical Contractors Apollo Mechanical Contractors is a Native American-owned business that officially began operations in 1981 under the guidance and vision of owner Bruce Ratchford. Apollo is based in Kennewick, Washington, performing Full Mechanical projects across the United States and around the world. Apollo employs over 2000 people, with annual revenues of over $600 Million. Apollo Sheet Metal officially began operations in 1981, building on a vision that originated in the mid-1970s by owner Bruce Ratchford. With a decade of experience and expertise in mechanical design and business management, Mr. Ratchford incorporated Apollo in Richland Washington, to serve the Tri-Cities' construction needs. Since 1981, Apollo has expanded its market to include locations across the United States and multiple countries. Apollo has progressively grown larger than its original scope and has expanded its operations to specialize in mechanical construction for correctional facilities, hospitals, laboratories, high tech data centers, schools, and industrial facilities. careersite--jobs--form-overlay#show FormOverlay">Apply for this job PROFESSIONAL/ADMIN · Cedar Rapids Administrative Assistant Loading application form jobs--overlay#close Overlay">

HR Specialist - Onboarding Contract | Hybrid Flexibility | Cedar Rapids, Iowa Robert Half is seeking a detail-oriented HR Specialist for a contract role supporting new hire onboarding at our Cedar Rapids, Iowa location. This opportunity offers hybrid flexibility and the chance to make a meaningful impact on our talent acquisition process. Key Responsibilities: + Coordinate and monitor all aspects of new hire onboarding, including initiating and tracking background checks, drug screens, and I-9 verifications + Accurately collect, review, and submit required documentation from candidates, ensuring compliance with legal and company requirements + Set up employee badges and coordinate with IT/Security for system access and facility entry + Maintain comprehensive candidate tracking spreadsheets in Excel, consistently updating status from offer extended to start date + Liaise between candidates, hiring managers, and vendors to communicate onboarding steps, resolve issues, and facilitate a seamless experience + Schedule and confirm onboarding appointments, orientation sessions, and day one logistics + Audit onboarding files to ensure completeness, accuracy, and confidentiality + Respond promptly to candidate and stakeholder questions on onboarding processes + Proactively identify opportunities to improve onboarding workflows and increase efficiency + Support HR team with reporting, process documentation, and special projects as assigned Why Robert Half? + Contract role with a respected leader in professional talent solutions + Hybrid work schedule for optimal balance + Opportunity to develop core HR skills in an evolving, supportive team environment Requirements + Prior experience in HR onboarding, background checks, and I-9 processing highly preferred + Advanced proficiency in Excel, including use of templates, formulas, and status tracking + Impeccable attention to detail and strong organizational skills + Proven ability to communicate professionally with candidates and colleagues + Flexible, problem-solving mindset; able to adapt in a fast-paced environment + Experience with HRIS or onboarding systems a plus + Knowledge of employment eligibility and compliance regulations + Ability to handle confidential information with integrity + Authorized to work in the U.S.; able to work hybrid schedule in Cedar Rapids, Iowa TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .

Hours: Approximately 30 hours/week Our client, Skogman Remodeling & Repair, is a locally owned, full-service remodeling company serving the greater Cedar Rapids and Iowa City area. They've built a strong reputation for high-quality remodeling and handyman services and are continuing to grow. To support that growth, they're seeking a reliable, detail-oriented Part-Time Administrative Assistant to join their team. This position plays a key role in keeping our office running smoothly-from processing invoices and organizing reports to supporting sales, scheduling, and customer communications. If you enjoy variety in your work and like helping things run efficiently behind the scenes, this could be a great fit. Schedule & Location: Monday-Friday, 9:00 AM - 3:30 PM, including 30-minute lunch break (approximately 30 hours per week). On-site position based in Cedar Rapids, IA. Remote work is not available. Key Responsibilities: Job Lead & Estimate Support: Enter and schedule new job leads, respond to inquiries, proof and send estimates, and assist with weekly sales and follow-up reports. Scheduling & Project Coordination: Schedule subcontractor meetings, prepare job packets, and organize project photos. Accounts Support: Process invoices and payments, maintain accurate records, and send client past-due notices. Office & Administrative Tasks: Track vendor Certificates of Insurance, process manufacturer rebates, manage mail, office supplies, client gifts, employee birthdays/anniversaries, and incentive gift cards. Reporting: Assist with weekly, monthly, and quarterly reporting as needed. Preferred Qualifications: Highly organized, dependable, and detail-oriented, with strong follow-through. Comfortable learning new systems and managing multiple priorities. Proficient in Google Workspace and Microsoft 365 (Docs, Sheets, Excel, Outlook, etc.). Strong written and verbal communication skills with a professional, friendly demeanor. Team player with a positive attitude who can also work independently and exercise sound judgment. Customer-service mindset with a focus on accuracy and quality under pressure. Valid driver's license and reliable transportation for occasional errand runs. Ability to lift up to 10 lbs. (files, gift boxes, etc.). KSI's Talent Acquisition Team partners with companies to assist with their hiring needs. All positions are direct-to-hire opportunities with the employer.

Job Description About Us Eidolon Insurance is a growing insurance agency committed to teamwork, clear communication, and supporting both clients and employees. We foster a collaborative, professional environment where team members can grow and make an impact. Position Overview We are seeking an Administrative Assistant to support recruitment, data management, and marketing operations. This role includes assisting with candidate screenings, managing social media, and analyzing agency performance data. The ideal candidate is organized, comfortable with numbers, and proficient in Excel and Google Sheets. Training will be provided. Key Responsibilities Assist with screening and interviewing new insurance agent candidates Manage recruitment-focused social media accounts Track and analyze agency data on a weekly, monthly, quarterly, and yearly basis Collaborate regularly with the marketing department Maintain organized records and support general administrative tasks Qualifications (All qualifications are job-related and welcoming to candidates from all backgrounds.) Strong verbal and written communication skills Proficiency in Excel, Google Sheets, and other basic office software Organized, detail-oriented, and able to manage multiple tasks Professional and collaborative in team interactions Experience with GoHighLevel or social media management is a plus, but not required Compensation Hourly Range: $18-$21 per hour, based on experience Equal Opportunity Employer Eidolon Insurance is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, veteran status, or any other characteristic protected by law.

Job DescriptionJob Title: Administrative Assistant Reports to: Branch Manager Direct Reports: None Join Team Kline- Where You're Not Just an Employee, You're an Owner! When you join Team Kline you become an employee owner, sharing in our success as we continue to grow. Since wiring our first home in 2004, we've grown to over 400 team members across five locations: Des Moines, Waterloo, Cedar Rapids, Omaha, and Kansas City. We've expanded our services to include HVAC, electrical, plumbing and more! Here's a look at some of the benefits we offer: Benefits Galore: Comprehensive medical, dental, vision, life insurance, and short-term disability plans. Team Kline covers long term disability 100%. Financial Security: 401k with a company match, plus our amazing Employee Stock Ownership Plan (ESOP) because here, you own a piece of the company. Paid Time Off: Generous paid holidays, and up to five weeks of paid time off. Training & Growth: Accredited on-site apprenticeship partnered with Hawkeye Community College for Electrical and HVAC, and ABC of Iowa for plumbing apprenticeships. Career advancement and career development opportunities as well as continuing education. Fun Perks: Company outings, opportunities to win cash prizes, and a team environment like no other. If you're ready to take the next step in your career with a company that values YOU and your contributions, then we can't wait to meet you! Job Summary: We are currently looking for a skilled Admin Assistant to join our team and assist with invoicing, maintaining accurate records, and supporting day-to-day office operations. In this role, you'll play a key part in ensuring our invoicing process runs smoothly and accurately. This position requires strong organizational skills, attention to detail, and effective communication. If you're detail-oriented, passionate about the industry, and ready to take your career to the next level, we want to hear from you! Key Responsibilities: Greet visitors and provide a positive first impression. Answer and direct incoming phone calls, ensuring effective communication. Manage the voicemail system and relay messages to appropriate team members. Sort and distribute daily mail and other correspondence. Perform clerical tasks, including filing, faxing, and organizing office supplies. Assist with office organization and light housekeeping tasks. Support event planning and coordination for team initiatives. Monitor inventory levels and order office supplies as needed. Assist with scheduling and coordinating maintenance for office equipment. Help onboard new hires and maintain their orientation materials. Assist with invoicing Minimum Requirements: Must have reliable transportation. Proficient in standard office software and multi-line phone systems. Strong verbal and written communication skills, with a focus on customer service. Ability to lift up to 25 pounds and perform tasks that involve mobility around the office. Physical Requirements & Work Environment: Prolonged periods of sitting at a desk and working on a computer. Frequent use of a telephone and computer to communicate with customers. Occasional lifting of office supplies, files, and equipment up to 25 pounds. Ability to move freely around the office to access files, office equipment, and interact with team members. Regularly required to talk or hear, and occasionally required to stand, walk, and reach with hands and arms. Powered by JazzHR 0ABiTzQR7Q