Executive administrative assistant jobs in Jackson, TN

Company: Holland Homes, LLC Salary Range: $55,000-$70,000 The Role We are seeking a highly organized, proactive, and detail-oriented Executive Leadership Associate to provide comprehensive support to the CEO. This role is critical in ensuring the CEO's office runs smoothly and efficiently. The ideal candidate is resourceful, professional, and thrives in a fast-paced environment while maintaining confidentiality and discretion. This role is unique, in that it serves as a 2-year training opportunity directly under the CEO. Join an exclusive executive leadership development program designed to attract top-tier talent and empower high-capacity leaders. This role accelerates your growth, fast-tracks your career trajectory, and unlocks your full potential for promotion and impact. 2-year commitment Initial 18 months: work directly with the owner and CEO Final 6 months: continue to carry out the role while hiring, training, and replacing the role Key Responsibilities Executive Support & Calendar Management Manage and prioritize the CEO's calendar, including scheduling meetings, appointments, and travel arrangements. Coordinate internal and external meetings, ensuring all logistics and materials are prepared. Act as the primary point of contact for the CEO, handling communications with professionalism and discretion. Administrative & Operational Support Prepare reports, presentations, and correspondence on behalf of the CEO. Maintain organized filing systems (digital and physical) for confidential documents. Assist with expense reporting and budget tracking for the executive office. Leadership Team Coordination Support Lead Team meeting preparation, including agendas, materials, and minutes. Liaise with senior leadership and department heads to ensure alignment on priorities and deliverables. Special Projects & Event Coordination Assist with strategic projects and initiatives directed by the CEO. Coordinate executive-level events, offsites, and stakeholder engagements. Unparalleled Leadership Exposure In this role, you will work directly with the Owner of the company, supporting daily administrative operations while gaining unique access to the inner workings of executive leadership. This opportunity offers: Direct mentorship from the Owner and insight into strategic decision-making Comprehensive understanding of business operations and what it takes to run a successful organization Exclusive exposure to entrepreneurial vision and the company's long-term direction Professional development opportunities designed to enhance your leadership capabilities Proven personal disciplines to accelerate growth and position you for future promotion Performs other duties as assigned. Preferred Qualifications Bachelor's degree in Business Administration, Communications, or related field preferred. Experience supporting C-suite executives or senior leadership. Exceptional organizational, time management, and multitasking skills. Strong written and verbal communication abilities. High level of discretion and confidentiality. Ability to anticipate needs and solve problems proactively. Requirements Proficiency in Microsoft Office Suite. On-site work from 8 a.m. - 5 p.m. A 90-day probationary period will commence on day 1 of employment. Work Location: In person

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

About Us We are a fast-growing, founder-led retail company with five dynamic and expanding brands. Our mission is simple yet powerful: to give back to our communities and make the world a better place. With operations in 37 states (and growing), we are driven by purpose, powered by entrepreneurial spirit, and committed to delivering an outstanding experience for our guests and associates. Our Mission "Stand Out. For Good". Those four words are more than just our motto; they are why we exist. From Mission Mondays, where 10% of our net proceeds go directly to local charitable organizations, to our long-standing partnership with Coprodeli USA, in which we are in the process of building 22 schools for impoverished communities in Peru, we are committed to giving back in meaningful ways to those in need. The Opportunity Do you believe in putting the Guest First? Are you ready to show Courage, collaborate through seamless Teamwork, and unleash your Creativity? We're seeking individuals who are driven by a pursuit for Greatness and commitment to personal and professional Growth. Join us as a high-level Executive Assistant to our Co-Founder, Chairman, and CEO. This role is a unique blend of business and personal support, perfect for a forward-thinking individual who thrives in a fast-paced, ever-evolving environment. We're looking for someone who takes initiative, anticipates needs, executes with precision, and has a sharp eye for detail. Discretion, emotional intelligence, and a high standard of execution are essential for this role. Key Responsibilities: Serve as the Primary point of contact for the CEO-prioritizing requests, managing internal and external communications, and ensuring seamless scheduling. Manage a dynamic calendar including meetings, events, travel, and personal engagements. Coordinate travel arrangements, itineraries, and logistics for domestic and international trips. Travel requirement: Travel is required and varies based on the needs of the business. Prepare executive-level documents, presentations, meeting agendas, and reports. Support strategic projects and initiatives as directed by the CEO. Facilitate communication and follow-ups across departments to drive accountability on action items. Assist with personal tasks and responsibilities, maintaining a high level of service and confidentiality. Collaboration with the Leadership Team and other executive assistants on projects and events Keeping the CEO on track daily with meetings, video calls and appointments Manage confidential and sensitive information with discretion and professionalism. Represent the CEO with internal staff, board members, partners, and external stakeholders. Support the CEO's involvement in philanthropic and brand-related events. Qualifications: 7+ years of experience supporting a C-suite executive, preferably in retail, fashion, or a mission-based company. Bachelor's degree in Business Administration or a related field required. Exceptional organizational and multitasking skills. High emotional intelligence and the ability to maintain professionalism under pressure. Strong analytical and problem-solving skills with meticulous attention to detail Proficiency with Google Workspace and productivity tools (e.g., Google Meet, Excel, etc.). Consistently anticipates priorities and prepares accordingly to ensure seamless executive support. Demonstrated excellence in both written correspondence and interpersonal communication across all organizational levels. Alignment with Altar'd State's mission and core values. Why Altar'd State? We're a company where people come to grow. You'll be challenged, supported, and inspired every day - all while helping to build something meaningful. If you're ready to roll up your sleeves and make an impact in a company that believes in doing well by doing good, we'd love to meet you!

Job Type: Contract-to-Hire About the Role: We're looking for a highly organized and personable Administrative Assistant to join our client's team in Nashville! This role is perfect for someone who thrives in a fast-paced environment, enjoys supporting others, and takes pride in keeping operations running smoothly. Key Responsibilities: Provide administrative support to executives and team members Manage calendars, schedule meetings, and coordinate travel arrangements Prepare reports, presentations, and correspondence Maintain organized filing systems (digital and physical) Assist with event planning and office coordination Handle incoming calls and emails with professionalism and discretion Support special projects and other duties as assigned Qualifications: Proven experience as an administrative assistant or in a similar role Excellent written and verbal communication skills Strong attention to detail and organizational skills Proficiency in Microsoft Office Suite and other productivity tools Ability to multitask and prioritize effectively Friendly, proactive, and team-oriented attitude Benefit offerings include PTO, medical, dental, vision, life insurance, short-term disability, and 401K plan. Provides employees the flexibility to choose the type of coverage that meets their individual needs. If you meet the qualifications above and this sounds like the opportunity for you, apply today! Not quite what you're looking for? Check out the LHH website for more opportunities in your area!

About Us Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $7.6 billion in revenue for 2024, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects. The Role We Want You For The Field Administrative Assistant takes the lead in providing comprehensive support to Clayco Project Managers, Project Engineers, Superintendents, Mission Control and Technical Services, as assigned. Prepare daily and monthly reports, checks outboxes and distributes mail. Assist Clayco in document management by entering and processing of subcontracts, purchase orders, letters of intent, change orders, safety audits, submittals, bid packages, entering punch-list items and updating the information thru the completion of the job and other paper work processing. Follow up with subcontractors and suppliers if executed documents are missing. Arrange meetings, travel, and ordering food if required, In addition; greet and direct visitors, workers, deliveries, and overall assistance to the entire project team and activities taking place on job site with whatever is needed to accomplish the company's objectives. Acts on own initiative, with a minimal amount of supervision, and yet is a team player. This person is assigned to project teams and will need to be organized, focused and a quick learner. The Specifics of the Role: Prepares correspondence (typing). Readily assists with whatever is needed to accomplish the company's objectives. This includes typing, filing, copying, binding, scanning, and whatever else is necessary. This will also include document retrieval for auditing and litigation as needed. Retrieves, scans, transmits and electronically (or physically) distributes executed subcontracts, change orders and other documents associated with projects. This is an extremely important responsibility. May type contracts, change orders, letters of intent, meeting minutes, etc., and distribute as required. May also help obtain, assemble and assist with project closeout. May assist in entering punch list items and updating the information thru the completion of the job. Routinely will run reports and dunning letters on projects as required. Enter Daily Reports for Clayco and Subcontractors each day and follow up with Subcontractors on missing paperwork. Update rack drawing with the most current issues on a timely basis. This may be daily. Requirements: Interested in learning the business - evolving into someone who will look for solutions to issues and not just pass along messages. A diligent, mature, responsible individual - who is a self-starter, is detail-oriented and attentive to the needs of others. Able to handle deadlines in pressure situations, with a sense of urgency about the work being performed. Organized with the ability to set priorities and take direction. A Team Player, ready to assist in any role, who is positive, with a winning attitude, and one who enjoys a challenge. Embraces change and recognizes the benefits with a positive outlook. Is attentive to detail and accuracy, is committed to excellence, looks for improvements continuously, monitors quality levels, finds root cause of quality problems, owns/acts on quality problems. Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills Why Clayco? 2025 Best Places to Work - St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal. 2025 ENR Midwest - Midwest Contractor (#1). 2025 ENR Top 100 Design-Build Firms - Design-Build Contractor (Top 5). 2025 ENR Top 100 Green Contractors - Green Contractor (Top 3). 2025 ENR Top 25 Data Center Builders - Data Center Contractor (Top 3). Benefits Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more! Compensation The hourly pay for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.

Operations Group Administrative Assistant Murphy Company, the Best Choice for Mechanical construction since 1907, is hiring an Operations Group Administrative Assistant for our office in St. Louis, MO Since 1907, Murphy Company has been a leading mechanical contractor in the St. Louis and Denver markets that provides its professionals the environment, opportunities, technology, and tools to experience a rewarding career. Being a company that prides itself on its core values of employee well-being, enduring relationships, and integrity and professionalism, we know it starts with our employees. We strongly believe our people are our most important asset, and we strive every day to make Murphy a great place to work as we build our clients' visions. We Are Looking For Someone Like You As an Administrative Assistant, you will be a vital member of Murphy's Operations team. You will be responsible for administrative support for the department. Providing phone support, maintaining databases, copying, filing, and general administrative duties. As a member of the Administrative Staff, it may be necessary to assist with front desk phone coverage and mail distribution periodically. Your Day-to-Day at Murphy Company Apply for and obtain permits and inspections Route P.O.'s, change orders and contracts Take minutes during Safety PM Meeting and distribute Order office supplies Schedule meetings and conference rooms Utilize the software programs ProCore and SalesForce Download and print drawings as required Assist the Marketing Team as needed New job set up and run various reports Bring Your A-Game! Our ideal candidate should possess the following traits: Hard working Dependable Excellent communication and grammar skills Working knowledge of Microsoft Word and Excel What We Will Bring to the Table A collaborative, family-friendly work environment Knowledge and expertise that has helped us grow and thrive for the last 118 years Competitive pay and an excellent benefits package, including health and life insurance, a robust wellness program, 401(k), and profit sharing. A personal time off plan that rivals our competitors

Located in Hattiesburg, MS Salary: $13-$16 Express Employment is seeking administrative candidates for a company in Hattiesburg, MS! $13-$16/hr. Weekly Pay Long Term Full Time Handling office tasks, such as filing, generating reports and presentations, setting up meetings, and reordering supplies. Providing scheduling support by booking potential appointments. Screening phone calls and routing callers to the appropriate party. Using computers to generate reports, transcribe minutes from meetings, and create presentations. Maintain polite and professional communication via phone, e-mail, and mail. Anticipate the needs of others to ensure their seamless and positive experience. Handling some bookkeeping for the office. Job Requirements Prior administrative experience. Excellent computer skills, especially typing. Attention to detail. Desire to be proactive and create a positive experience for others. If you are interested in this position, apply and an employment specialist will contact you shortly. Thank you for applying! #2177MS Express Office: Hattiesburg 5000 West 4th Street Hattiesburg, MS 39402

Reports to: President Purpose of Position and Scope of Responsibility: The Executive Assistant to the President serves as a key member of the presidents staff providing assistance in a variety of administrative responsibilities. This position works closely with the Board of Trustees, Senior Leadership Team of the university, and the broader University community. Under the direct supervision of the President responsible for 1 shift, 8 hours/day, 5 days/week. Incumbents are subject to callback as deemed necessary. Principal Accountabilities/Responsibilities: 1. Provides administrative support to the president, including calendar management; maintaining the President's appointment schedule by planning and scheduling meetings, conferences, and travel; Make travel and guest arrangements. 2. Ensure a welcoming and professional environment for all guests of the office of the President, welcoming guests and customers by greeting them in person or on the telephone, answering or directing inquiries and providing customer service; Receive calls, take messages and route correspondence. 3. Act as the point of contact between the President and internal/external staff, faculty, students and customers; Provide a bridge for smooth communication between the President's Office and faculty, staff and students; demonstrating leadership to maintain credibility, trust and support with staff and faculty. 5. Organize and maintain files and records; Record, transcribe and distribute minutes of meetings as needed; and coordinate special project-based work 6. Provide administrative support for the Board of Trustees, including preparation of meeting materials, arrangement of travel, oversight of meeting, set up, and participation in meetings when needed. 7. Performs related accountabilities/responsibilities as required or directed. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Minimum Qualifications Knowledge/Education Experience Licensure, Registration, Certification High School Dipolma 3-5 years experience in a similar environment. Desired Qualifications Knowledge/Education Experience Licensure, Registration, Certification Bachelor's Degree 3-5 years experience in a similar environment. Physical Requirements: Work requires little or no physical effort. Lifting or performing other work requiring light physical exertion (up to 30 pounds) is intermittent (not a routine part of the job) and secondary to the job. Environmental Conditions: Work is performed under basically normal working conditions as in a standard office environment.

Title III at Jackson State University is accepting applications for its Executive Assistant / Travel Coordinator position. * A Bachelor's degree is required, with a Master's degree preferred. * Minimum of five years of experience in office administration, including handling requests and ensuring information is accurate before submitting for approval. * Strong organizational and multitasking skills with the ability to manage schedules, filing (electronically and physically), submit travel, submit requisitions, and any logistics that arise in the office. * Capable of managing executive schedules, travel arrangements, meetings, and other logistical needs. Experience in coordinating high-level meetings, events, and conferences. * Proficiency in office productivity tools (e.g., Microsoft Office Suite), familiarity with university systems such as BANNER, and experience with electronic document management systems. * Proven ability to work professionally with vendors, faculty, staff, and occasionally supervise work-study students, ensuring effective communication and collaboration. * Excellent verbal and written communication skills with a professional demeanor to interact with diverse stakeholders and facilitate program coordination. * Demonstrated ability to anticipate administrative challenges and develop creative, effective, efficient solutions to ensure smooth program execution. * Commitment to providing excellent service to students, faculty, and staff, maintaining a supportive and collaborative work environment. Typical Qualifications * Maintain electronic spreadsheets that show daily expenditures for each Title III activity and each Title III grant. * Communicate directly with activity directors, both orally and in writing, on a variety of concerns and personally compose replies to communications that require factual information. * Assist in writing internal evaluation reports and in reviewing external reports. * Assist with all aspects of the preparation of Title III applications, including collecting, organizing, and editing information for accuracy and consistency. * Responsible for the supervision and submission of time of all Work-Study, Work-Aid, or Graduate Assistants that are within the department. * Perform special duties related to the grant. This entails collecting, organizing, and storing required reports for review by university personnel and external evaluators, as well as handling approvals for student workers and ensuring compliance with university and Federal Regulations. * Responsible for all Title III inventory in accordance with University policies and the Federal regulations. * Exercise initiative in learning new office processes and procedures. * Organize and store financial and program records for easy retrieval by authorized personnel for the period required by the United States Department of Education. * Serve as the primary point of contact for travelers, including answering travel-related questions, ensuring they have the necessary travel documents (e.g., tickets, itineraries, and hotel quotes), and providing guidance on regulations and restrictions. * Ensure all travel arrangements comply with Title III guidelines, as well as federal and state travel policies. * Collect and review travel-related documents (such as receipts, itineraries, and reports) for accuracy and compliance before reimbursement, and assist in preparing and submitting travel documentation.

Executive Assistant Department: Office of the Provost & Vice President for Academic Affairs Reports To: Provost & Vice President Status: Full-Time (in-person) Hours: 40 hours per week Classification: TBD Job Summary: The Executive Assistant (EA) to a Provost and Vice President for Academic Affairs provides comprehensive administrative, budgetary, and strategic support to the college's chief academic officer. This role involves managing complex calendars, coordinating meetings, drafting communications, overseeing special projects, and serving as a liaison with faculty, staff, and external stakeholders, all while maintaining confidentiality and anticipating the executive's needs, while supporting critical administrative functions with the Division of Academic Affairs. Key Duties/Responsibilities: * Schedule, organize, and coordinate meetings, events, and appointments for the Provost, ensuring appropriate materials and briefs are prepared in advance. * Screen and prioritize incoming calls and emails, draft correspondence, and serve as a point of contact, communicating directives and policies to others. * Manage office supplies, equipment, and resources, and potentially oversee procurement processes and departmental credit card usage. * Assist with the planning, implementation, and management of departmental initiatives and significant events, such as academic convocations, Commencement, Founders' Day, interviews, and faculty meetings. * Arrange travel for the Provost and the Division of Academic Affairs, including budgeting, booking flights and hotels, and compiling necessary travel documents and reimbursements. * Compile, organize, and distribute meeting agendas, minutes, and other necessary materials for committees and Provost leadership groups. • Prepares contracts and letters of appointment for faculty; serves as liaison with Office of Human Resources and other offices to ensure incoming faculty members have access to necessary resources. * Make and receive calls on behalf of the Provost to/from students and other stakeholders, identify issues, investigate, deliver information and decisions, and de-escalate situations, as necessary. * Prepares correspondence for distribution or approval and signature, checking the documents for completeness and accuracy; assists with departmental budget processes. * Prepares typed reports, memorandums, and meeting minutes with a high degree of accuracy and efficiency for university and other meetings, particularly those related to academic processes and ongoing projects. * Safeguards the confidentiality of college administration by exercising discretion in communicating information to faculty, students, staff, and the public served by the College and in handling administrative records, files, and similar confidential items. * * • Serves as a liaison between Provost and College administrators, faculty, staff, students, and the general public by communicating and/or interpreting policy, decisions, and documents issued by the college, gathering information, and serving on committees. * Coordinates the flow of incoming and outgoing communication; greets visitors, receives telephone calls and e-mail messages, ascertains the nature of business, and directs visitors and inquiries to appropriate units. * Prepares reports effectively and clearly communicates with team members in a timely and professional manner, and assists with events. * Maintains the Academic Affairs master calendar and ensures internal and external reporting is completed on time. * Provides information for reports and records through research, data retrieval, compiling and/or tabulating statistics, and organizing and presenting the information in usable and understandable formats. * Assists Lane Institute, functional units within Academic Affairs, Department Chairs, and Division Chairs, as requested. * Assists the Provost with special projects as needed for faculty, staff, and students. * Manages the promotion and tenure process and safeguards records related to the process. * Provides the Provost with support information for all meetings before the event. * Create action plans to ensure that decisions made during meetings receive sufficient attention and follow-through. * Supervises student workers, as needed. * Performs other reasonable duties as assigned.

Your Role Do you enjoy a fast paced, creative environment surrounded by bright and driven colleagues? Do you approach every challenge with a can-do spirit? Use your passion for service and attention to detail to help the Gensler team bring designs to life. As a Studio Coordinator/EA, you will provide administrative support to a team of industry-leading designers and architects. You're at the heart of your studio and office's activities and the soul that keeps your studio moving forward. Studio Coordinators/EA's act as an ambassador for their studio and a liaison between their directors/principals and many others. What You Will Do * Support Managing Directors with heavy calendar management, detailed travel arrangements, scheduling calls and meetings, processing expense reports, and PCARD reconciliation, and maintaining professional state licenses and memberships. * Support Studio Director and Operations Leader with administrative needs, including scheduling meetings, processing expense reports, preparing correspondence, etc. * Assist Studio Director with operational aspects of running the studio including but not limited to organizing studio meetings, staffing, financial tracking, timecard collection, PTO tracking, proposal/presentation preparation * Assist in processing, editing, and proofing contract documents for clients and consultants * Assist Design Managers with administrative tasks including but not limited to logging RFIs and submittals, setting up and maintaining project directories, setting up new projects in project accounting system, transcribe and distribute meeting notes, etc. * Coordinate business travel arrangements for all studio members utilizing corporate travel systems (domestic and international) * Assist with coordinating internal and external onsite meetings to include reserving conference rooms, preparing meeting agendas, arranging meals and beverages, and greeting guests * Coordinate physical archiving of studio projects * Liaise with other administrative departments to ensure with seamless coordination and communication with studio Your Qualifications * Minimum 5 years of experience in professional administrative position supporting senior leadership * Experience booking domestic and international travel * Excellent verbal and written communication skills * Strong executive presence with the ability to interface professionally with all levels of the firm, clients, and subcontractors * Ability to prioritize business responsibilities * Must show ability to problem solve, both individually and as part of a team * Positive attitude and willingness to "go the extra mile" * High level of work ethic and ability to work independently with minimal guidance * Proficiency with Microsoft Office (including SharePoint) * Adobe Suite/In Design experience a plus * Must be available for overtime on an as-needed basis This position is in-person. Successful candidates will be located in the Nashville, Tennessee area. If you're open to relocating to the area, please apply! Non-local candidates are welcome. U.S. News & World Report's 2025-2026 study ranks Nashville in the top 3 places to live in Tennessee! Life at Gensler At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to "Well-being Week," our offices reflect our people's diverse interests. We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets. As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

Personal Assistant Midtown Home Improvements - Wentzville, MO $60,000/year - Full-Time, In-Person Midtown Home Improvements is hiring a sharp, organized Personal Assistant to support our CEO with both personal and business tasks. This role is perfect for someone who's detail-oriented, proactive, and tech-savvy. Key Responsibilities: Manage calendar, travel, and daily scheduling Run errands and coordinate household tasks Handle light accounting (expenses, invoicing, spreadsheets) Manage property maintenance and vendor coordination Assist with events, meetings, and project tracking Requirements: Prior personal assistant experience required Proficient in Excel, Microsoft Office, and Microsoft Teams Basic accounting knowledge Familiarity with contracts a plus Experience using AI tools like ChatGPT a plus Discreet, reliable, and highly organized Benefits: $60,000 annual salary Health, dental, vision, and 401(k) PTO + company-sponsored annual trip for you and a guest Growth in a fast-paced, supportive environment

Job Description SeekOne Roofing is searching for a full-time Personal Executive Assistant to the Owners! Here you're not just part of a company; you're part of a people-first mission. Rooted in purpose, growth, and service, we're proud to make a positive impact in our Brentwood, TN community and throughout Nashville, TN and Huntsville, AL. We know our people are the heart of our success, so we show it through competitive pay, strong benefits, and an uplifting culture where you can thrive. Apply today and unlock your potential! WHY YOU SHOULD JOIN US $50,000-$60,000 per year, based on experience Paid training to set you up for success PTO and flexible schedules for balance Weekly mentorship and personal development opportunities A supportive, faith-driven team culture Access to industry-leading CRM and tools Advancement opportunities with a fast-growing company Consistent Monday-Friday schedule, with occasional weekends as needed ALL ABOUT SEEKONE ROOFING We're guided by the values of BLESSED, FOCUSED, and COMMITTED. We provide top-tier residential and commercial roofing solutions while constantly improving our tools and techniques. Our dedication to excellence has earned us the GAF badge and the CertainTeed Five Star badge-symbols of the trust we've built with our customers. Here, you're not just joining a team; you're joining a family that invests in your growth and celebrates your success. ARE YOU THE PERSONAL EXECUTIVE ASSISTANT OUR OWNERS NEED? 2+ years of experience as an Executive Assistant, Administrative Assistant, or similar role Bachelor's degree preferred; administrative experience required Proficiency with Microsoft Office Suite and Google Workspace; QuickBooks experience a plus Exceptional organizational, time-management, and multitasking abilities in a fast-paced environment Ability to handle confidential information with discretion Strong written and verbal communication skills Professional, dependable, and collaborative team player Ability to uphold SeekOne's values of integrity, excellence, faith, and people-first leadership Commitment to continuous personal growth and development Strong listening skills with the ability to understand intent and goals WHAT VITAL ASSISTANCE DO YOU PROVIDE AS OUR PERSONAL EXECUTIVE ASSISTANT? As a Personal Executive Assistant to the Owners, you play a direct and vital role in supporting company leadership while keeping operations running smoothly. You manage the owners' calendars, schedule and coordinate meetings, and track follow-up actions to keep projects moving forward. You act as a trusted liaison-communicating on behalf of the owners with staff, clients, and external partners-ensuring communication flows seamlessly. You'll also arrange travel, handle correspondence, and support events, while contributing to special projects that reflect the owners' vision for efficiency and growth. Every day, you bring focus, organization, and a people-first approach as you work side by side with our owners to help lead the company forward. ADVANCE YOUR ADMINISTRATIVE CAREER TODAY! If you're ready to put your executive-level administrative skills to work directly alongside the owners in a place that values people first, we'd love to meet you. Applying is quick and easy-our process takes less than 3 minutes. Take the next step and join a team where you can grow, make an impact, and thrive! Job Posted by ApplicantPro

Special Assistant - Office of the President Department: Office of the President Reports to: President Classification: Full-time, exempt The Special Assistant serves as a key strategic partner to the President, providing high-level coordination and support for presidential initiatives, institutional projects, and executive office operations. This role manages the flow of information and engagement between the President and diverse stakeholders, including the Board of Trustees, senior leadership, faculty, staff, students, alumni, donors, and external partners. The Special Assistant exercises sound judgment, discretion, and diplomacy while advancing Spalding University's strategic priorities in a fast-paced, collaborative environment. Key Responsibilities Strategic Project Management * Lead, coordinate, and execute special projects and strategic initiatives as assigned by the President, including development of project plans and timelines, monitoring progress, and ensuring timely completion of deliverables * Facilitate collaboration across departments and with external stakeholders through task groups, committees, and cross-functional teams * Conduct research, prepare briefing materials, and synthesize data to inform executive decision-making * Track action items and ensure timely follow-up on presidential decisions and directives * Serve as a liaison between the Office of the President and administrative offices, faculty, staff, and external constituencies on assigned initiatives Board of Trustees Support * Plan and coordinate Board of Trustees meetings and retreats, including preparing agendas, materials, resolutions, minutes, and related communications * Maintain official Board policies and records; distribute updates as needed * Coordinate travel and logistics for Trustees attending university events * Serve as liaison to individual Trustees and assist with onboarding of new Board members * Prepare post-meeting documentation including minutes, reports, summaries, and follow-up correspondence Executive Office Coordination * Schedule and coordinate meetings for the senior leadership team and individual sessions with the President * Assist in coordinating agendas for direct reports, staff meetings, and leadership retreats; record meeting notes and track follow-up items * Serve as primary point of contact for matters requiring presidential attention; exercise sound judgment and discretion in managing priorities and access * Manage the President's Office budget. * Provide backup support across the President's Office team as needed Stakeholder Relations and Communication * Liaison with senior leadership, Board members, faculty, students, alumni, donors, and other key constituencies on behalf of the President * Convene and coordinate communication between senior-level administrative offices and the President's Office * Prepare presentations, reports, and briefing materials for internal and external audiences * Represent the President's Office at campus events and with external partners as appropriate Other Duties * Coordinate with the President on scheduling, events, and logistics that support presidential effectiveness * Perform other duties as assigned to support the mission and strategic priorities of Spalding University

Job DescriptionLafayette Academy, a mission-driven classical school in St. Charles County, is seeking a highly organized and proactive Executive Assistant & Administrative Coordinator to serve as the right hand to the Founder & Head of School. This is an opportunity for a seasoned executive assistant to step into a role where your strengths will directly impact a growing, high-performing educational institution. As a classical, content-rich, liberal arts school, Lafayette Academy is committed to cultivating academic excellence and virtuous character in students. The Executive Assistant plays an essential role in advancing that mission by supporting executive leadership, coordinating operations, and ensuring the school runs smoothly each day. Key Responsibilities: Executive Support: Manage a dynamic, fast-changing calendar; prepare agendas; coordinate meetings and events; handle travel and logistics; draft and manage communications. Operational Administration: Maintain organized systems for documents, contracts, and confidential files; manage email and correspondence; complete personal and professional administrative tasks that free the Founder to focus on strategic priorities. Team & Stakeholder Coordination: Serve as liaison to faculty, families, board members, and community partners; support leadership meetings with preparation, notes, follow-up, and clear action tracking. HR & Compliance Support: Assist with onboarding/offboarding tasks, employee data entry in ADM, and accurate record-keeping. Project & Event Management: Support school events, donor/fundraising activities, and operational projects as needed; ensure smooth logistics and timely execution. Culture & Mission: Model a positive, professional, mission-aligned presence; contribute to a solutions-oriented, collaborative culture. What We're Looking For: Experienced EA: 5-10 years supporting senior executives in fast-paced, nonprofit, school, or entrepreneurial environments. Exceptionally Organized & Detail-Oriented: Able to manage multiple moving parts, maintain impeccable systems, and handle confidential information with discretion. Flexible & Adaptable: Thrives in a changing environment, pivots quickly when priorities shift, and remains calm under pressure. Proactive & Anticipatory: Stays “five steps ahead,” anticipates needs before being asked, and exercises strong judgment and initiative. Tech-Savvy: Fast learner with confidence using Microsoft 365, OneDrive, ClickUp, Teams, Google Drive, and Mac/PC systems. Excellent Communicator: Strong writing, grammar, verbal communication, and the ability to represent the Founder professionally. Mission-Aligned & Team-Oriented: Understands or supports classical education, values collaboration, and contributes positively to school culture. On-Site Commitment: Must be fully on campus Monday-Friday, 8:00 AM-5:00PM, with occasional evening/weekend event support. Many Lafayette employees have children at the school. Thus occasionally, hours after 3:30 PM can be completed virtually or at home if one has children to accommodate. To the qualified candidate, we offer a salary of $70k to $90k. While our traditional benefits are limited, this position does include a monthly contribution toward your medical costs. Powered by JazzHR 5JapUSqHTN

Join us in our mission to commercialize fusion energy ⚡️ Type One Energy Group is mission-driven to provide sustainable, affordable fusion power to the world. Established in 2019 and venture-backed in 2023, the company is led by a team of globally recognized fusion scientists with a strong track record of building state-of-the-art stellarator fusion machines, together with veteran business leaders experienced in scaling companies and commercializing energy technologies If you are searching for the best new ideas and share our vision, join us as a “Operations Coordinator/Executive Assistant (COO Office)”. This is what you need to know: Location: Knoxville, TN Salary: Highly Competitive Plus Benefits Contract: Permanent, full time Reporting to: Chief Operating Officer Your role in the mission: Type One Energy are seeking an Operations Coordinator who will strengthen the operating cadence of the COO Office and PMO, ensuring meetings, onboarding, and cross‑functional processes run smoothly. The role drives clarity, follows up on decisions and actions, and maintains the artifacts and dashboards that keep the Operations department on track. Operating rhythm & meeting management Plan and run the COO Office cadence (weekly ops standups, PMR check‑ins, monthly steering), including scheduling, agenda prep, facilitation logistics, notes/minutes, an action‑item tracking to closure. Post artifacts to the appropriate workspace. Manage the COO's calendar: schedule meetings, resolve conflicts, and ensure prep materials are ready. Coordinate COO's travel arrangements, expense reports, and logistics for domestic/international trips. Act as a liaison between the COO and senior stakeholders / department personnel, ensuring timely follow‑up on commitments. Own COO Office/PMO SOPs and playbooks (meeting standards, artifact templates, intake forms), maintaining a single source of truth in SharePoint/Teams. What you'll need: Bachelor's degree or equivalent experience; 3-5 years in operations/department coordination support. Demonstrated excellence in meeting facilitation, action‑item management, and stakeholder communications. Experience coordinating onboarding and developing process KPIs; comfort with typical company training rhythms. Tools: Microsoft 365 (Outlook, Teams, SharePoint, Excel/PowerPoint), basic project tools; ability to learn new software's and systems. Competencies Operational rigor and attention to detail; proactive follow‑through. Structured communication-turns discussions into clear decisions and actions. Stakeholder management across key departments (e.g., engineering, supply chain, and program management, etc.). Continuous improvement mindset (standardizing templates/SOPs, tightening cycle times). We offer: In addition to a basic salary and yearly bonus, you will also get… Stock and share options 📈 Relocation allowance 💰 Insurance plans 🩺 401k retirement options 💸 And many more great voluntary benefits 👀 Type One Energy applies proven advanced manufacturing methods, modern computational physics and high-field superconducting magnets to develop its optimized stellarator fusion energy system. Its FusionDirect development program pursues the lowest-risk, shortest-schedule path to a fusion power plant over the coming decade, using a partner-intensive and capital-efficient strategy. Type One Energy is committed to community engagement in the development and deployment of its clean energy technology. For more information, visit ********************* or follow us on LinkedIn. Equal Opportunity Statement Type One Energy is an equal opportunity employer. We value diversity, searching for the best new ideas and remaining open to unique perspectives. Therefore, all qualified applicants will receive consideration for employment independent of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other characteristics protected by applicable federal, state, or local laws. All qualified individuals are encouraged to apply.

Key Responsibilities: Executive Support: Efficiently manage the President's calendar, schedule meetings, coordinate appointments, review presentations + reports, and arrange complex travel logistics. Anticipate needs and take proactive measures to address them. Receive and respond to phone calls and emails for the President; acting as the primary liaison. Provide administrative support to various committees. Promote the corporate image by representing the President internally and externally; providing liaison between the President, key executives and employees. Communication Liaison: Serve as the primary point of contact between the President, Board Members, Executive Management team, and internal/external stakeholders; ensuring all written and verbal communications are handled with professionalism and accuracy. Meeting Preparation: Organize agendas, presentations, and essential documentation for meetings; proofreading to ensure that all materials are complete and accurate in advance. Attend meetings, take detailed notes, and distribute minutes to relevant stakeholders. Board Governance: Assist in the preparation of materials for board meetings, including the collection and compilation of data, creation of reports, and managing meeting logistics. Take role call at Board meetings and document notes for minutes. Project Management: Execute project management strategies. Lead special projects and initiatives from inception to completion, ensuring deadlines are met and results align with company objectives. Support special projects, create presentation materials, and reports + spreadsheets. Review contracts, assist with preparing and editing presentations, reports, and other documents as needed. Document Management: Draft, edit, and manage confidential documents, reports, and correspondence with precision. Maintain the confidentiality of sensitive information and materials. Develop and maintain the physical and electronic filing system for department records. Compliance: Ensure compliance with state regulations and legal standards. Maintain an in-depth understanding of the organization's structure and operations. Travel & Expense Coordination: Arrange detailed travel itineraries and manage expense reports for the President, ensuring accuracy and timeliness. Event Planning: Plan and execute corporate functions to include logistics for Board Meetings, leadership retreats, conferences, and other business meetings; ensuring all details are meticulously organized. Skills: Strong written and verbal communication skills. Exceptional time management skills. Advanced administrative + organizational abilities and attention to detail. Administrative business acumen with proven ability to prioritize multiple projects and meet deadlines in a fast-paced, high-pressure environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with CRM software (i.e. SimpleView) is preferred. Experience with board governance and preparation of board materials for meetings. Demonstrated ability to maintain and handle confidential information with discretion and professionalism. Effective problem-solving and customer service skills with a commitment to excellence. Ability to work independently while also functioning as a collaborative team member. A professional attitude and comfort level in maintaining effective business relationships and engaging with senior executives, Board Members and stakeholders across all levels of the St. Louis hospitality community. Knowledge of the St. Louis hospitality industry is critical. Active Notary Public license or willingness to obtain certification upon hire is beneficial. Willingness and ability to work flexible hours as required, including evenings + weekends and holidays. Our ideal candidate will be a proactive and detail-oriented professional with outstanding communication skills, along with the ability to simultaneously manage a variety of tasks in a fast-paced corporate environment. This role requires a high level of discretion, professionalism, and the capacity to anticipate the needs of senior leadership while ensuring the seamless execution of day-to-day responsibilities. The scope of this position requires external contact with Board Commissioners, hotel partners, and hospitality industry stakeholders. If you are a highly organized professional with excellent communication skills and the ability to thrive in a fast-paced environment, we invite you to apply for this challenging and rewarding role.

An ambitious CEO and entrepreneur who manages multiple creative ventures across various industries is seeking a Part-Time Executive/Personal Assistant. This role involves managing properties, running errands, and ensuring that both personal needs and business operations run smoothly. The CEO is looking for a sharp, proactive, and solution-oriented Executive/Personal Assistant who can take the initiative to solve problems and explore creative approaches as needed. This position offers a unique opportunity to start part-time, with the potential for increased hours on a more consistent basis. Job Summary The primary goal of this specialized Executive/Personal Assistant role is to optimize the CEO's time and maintain smooth operations, especially during the CEO's travels. Responsibilities ·& & & & & & Property Management: Oversee the management of four Airbnb properties. Duties include (but are not limited to) serving as the primary point of contact for guests, resolving any complaints, scheduling and attending maintenance appointments, coordinating cleaning and laundry, managing inventory, conducting inspections, decorating for holidays, and performing any other related tasks necessary to ensure the smooth operation of the properties. ·& & & & & & Groundskeeping Pet Care: Provide care for the pets and maintain the gardens at each property. ·& & & & & & Errands: Handle various errands, including grocery shopping, supply runs, trips to the farmers' market, visits to the post office, and any other necessary tasks. & Requirements Essential Qualifications: Availability Monday-Sunday 7 AM - 3 PM (Some of the time on standby/on call) Must have a reliable car/transportation Strong willingness to learn High level of efficiency and comprehension. Possess excellent organizational and time management skills, along with the ability to adhere to strict timelines. Strong communication abilities and professional demeanor. Flexibility to adapt to changing priorities and schedules. Ability to work independently with minimal supervision. Tech-savvy with a demonstrated ability to learn new systems quickly Entrepreneurial mindset: Used to working in a start-up business environment and a growth-oriented attitude. Bonus: If you are handy (fix minor repairs) crafty.

Job Description 12 month contract - Bachelors Degree in Business Administration - Experience in Education Field Preferred but not Required - At least 3 years experience in field related