Executive administrative assistant jobs in Jonesboro, AR

Professional Technologies, Inc. (ProTec) Employment Type: Full-Time preferred; Part-Time considered (minimum 25-30 hours/week) Compensation: $26-$32/hour (DOE) Schedule: Primarily Monday-Friday; hours negotiable within business needs About ProTec Professional Technologies, Inc. (ProTec) is a growing, service-driven organization supporting critical technology and infrastructure work across fiber, MDU, and low-voltage/security environments. We operate in a fast-moving, high-accountability setting where professionalism, follow-through, and clear communication matter-internally and externally. Position Summary The Executive Assistant (Talent & Office Operations) is a high-trust, high-ownership role responsible for running the front end of the employee experience and keeping the office operating smoothly. Your primary focus is the new hire experience, from interview scheduling through a “Day One Ready” start. Second priority is office administration (supplies, reception, coordination). Third priority is maintaining a consistent, professional social media footprint that supports recruiting and company brand. ProTec relies heavily on Culture Index to support consistent hiring and team alignment. This role will coordinate candidate communications and workflow steps related to Culture Index (as applicable), ensuring candidates receive clear instructions, complete required steps on time, and that results are routed appropriately for review. This role is ideal for someone who is organized, proactive, and naturally builds systems (checklists, trackers, reminders) that prevent dropped balls. You will work closely with leadership, hiring managers, and field leaders to ensure candidates move quickly, starts are clean, and the office runs reliably. Full-time is preferred; however, we will consider part-time candidates who can provide consistent weekday coverage and reliably execute the new hire experience workflow (interview scheduling through Day One readiness). Priority statement: New hire experience deliverables take precedence over office administration, which takes precedence over social media. What You'll Own (Primary Priority): New Hire Experience (Interview Scheduling → Day One) You will own the coordination and execution of the new hire workflow so leaders can focus on selection, training, and performance. Interview Scheduling & Candidate Coordination Schedule interviews end-to-end (phone/video/on-site), including multi-step and panel interviews Send confirmations with clear logistics (location, parking, timing, what to bring/expect) Send reminders (24 hours + day-of) and manage reschedules, conflicts, and no-show recovery Maintain candidate status tracking so hiring managers always know: current stage, next step, and timing Serve as the professional point-of-contact for scheduling and process questions (candidate experience matters) Pre-Hire Workflow & Readiness Tracking Coordinate pre-hire steps per company process (background screening, drug screen, MVR, document collection, start date confirmation) Coordinate Culture Index steps in the hiring process as applicable (candidate invitations, completion tracking, and routing results to the hiring team) Maintain clear candidate instructions and follow-up reminders to ensure timely completion Ensure Culture Index-related process steps are documented and consistently executed across roles Track completion and escalate issues early (no last-minute surprises) Maintain standardized checklists and templates that keep hiring consistent across teams Support offer/acceptance workflow coordination as assigned (routing, signatures, start-date confirmation) Day One Readiness & Onboarding Execution Own a “Day One Ready” checklist for each new hire, coordinating: reporting instructions (where/when to arrive, who they report to) uniform/PPE readiness (as required by role) first-day agenda and initial expectations basic access/system readiness where applicable Welcome the new hire (or ensure someone does), confirm Day One completion items, and close gaps immediately Support early-tenure follow-ups as the process matures (1-week / 30-60-90 day checkpoints) What You'll Support (Second Priority): Office Operations & Administrative Work You will be the operational hub for the office environment and ensure a professional “front door.” Reception / Front Desk Greet visitors and manage a professional lobby/office experience Manage incoming calls and route messages appropriately Support basic visitor logistics (directions, conference room readiness, etc.) Office Administration & Coordination Order and manage office supplies and inventory (standard stock list, reorder points, vendor coordination) Coordinate mail/shipping and packages (incoming/outgoing, tracking, routing) Support internal meeting logistics (conference room setup, basic A/V readiness, light refreshments as needed) Support document control basics (templates, printing/scanning, distribution of standardized forms) Maintain shared calendars for interviews, onboarding milestones, and key internal events Light leadership support as assigned (meeting scheduling coordination, follow-through, task tracking) What You'll Manage (Third Priority): Social Media (Defined, Sustainable Scope) This is not a full marketing role. You will keep a consistent presence that supports recruiting and brand. Maintain a simple content calendar aligned to recruiting, culture, safety, and project milestones Draft posts for approval and publish approved content on designated platforms (typically LinkedIn and/or Facebook) Coordinate internal content capture (photos/short updates/employee spotlights) while respecting customer/site rules and confidentiality Monitor basic engagement/messages and route inquiries to the appropriate internal owner Provide lightweight monthly reporting: cadence, engagement trends, follower growth, and high-performing post themes What We're Looking For Required Qualifications 3+ years in an Executive Assistant, Recruiting Coordinator, Office Administrator, or similar coordination-heavy role Demonstrated strength in calendar management and stakeholder coordination (multiple schedules, shifting priorities) Strong written and verbal communication; professional phone presence High attention to detail and consistent follow-through (checklists and trackers are your comfort zone) Ability to handle confidential information with discretion and sound judgment Proficiency with common business tools (Microsoft 365 or Google Workspace; spreadsheets/docs/calendars) Preferred Qualifications Experience coordinating hiring/onboarding for hourly workforces and/or field service organizations Familiarity with recruiting platforms (Indeed/LinkedIn) and background screening coordination Comfort drafting professional employer-brand social content; Canva or basic design tools a plus Process-improvement mindset (you don't just “do tasks,” you make the workflow tighter over time) Familiarity with Culture Index (or comparable assessment platforms) is a plus. What Success Looks Like (Measured Outcomes) Interviews scheduled quickly and accurately with confirmations + reminders; minimal missed appointments due to coordination gaps Every new hire is “Day One Ready” (no missing items, no last-minute scrambling) Candidate communication is timely, professional, and consistent (clean handoffs, closed loops) Office operations are reliable: supplies stocked, visitors handled professionally, admin tasks completed on time Social media cadence is consistent and sustainable with a clear approval workflow Work Environment Primarily office-based and on-site in Memphis Occasional time-sensitive needs outside standard hours during onboarding cycles (with approval) Some lifting of packages/supplies may be required (up to ~25 lbs occasionally) Compensation & Benefits $26-$32/hour (DOE) Benefits eligibility based on employment status and hours worked (per company policy) Paid time off and paid holidays per company policy Growth runway: opportunity to expand scope as the company scales and processes mature Important Scope Note (To Protect Priorities) This role coordinates hiring workflow execution and onboarding logistics. Employee relations, compensation decisions, and HR policy administration remain owned by leadership/People Operations as assigned.

Nashville Police + Public Safety Alliance The Nashville Police + Public Safety Alliance is a nonprofit organization dedicated to strengthening public safety through partnerships, data-informed strategies, and cross-sector collaboration. We work closely with law enforcement, civic leaders, nonprofits, and the business community to advance solutions that improve safety outcomes and build public confidence. Position Summary The Executive Administrative Assistant to the CEO serves as a strategic thought partner and operational anchor for the organization's chief executive. This role goes beyond traditional administrative support and is central to ensuring the CEO's time, attention, and priorities are aligned to the Alliance's mission and strategic goals. The ideal candidate is highly organized, anticipatory, and comfortable operating in a fast-paced nonprofit environment with a steady rhythm punctuated by periods of intense activity. This role requires sound judgment, discretion, and the ability to manage competing priorities while maintaining strong relationships with internal and external stakeholders. Key Responsibilities Executive Support and Priority Management Manage the CEO's calendar with a strong emphasis on prioritization, sequencing, and proactive preparation Anticipate upcoming needs, flag potential conflicts, and recommend adjustments to optimize time and energy Prepare the CEO for meetings through agendas, briefing materials, talking points, and follow-up summaries Track CEO action items, commitments, and deadlines, ensuring consistent follow-through Board and Governance Support Coordinate logistics for board and executive committee meetings, including scheduling, materials, agendas, and follow-ups Support board communications in partnership with the CEO and leadership team Maintain organized records related to governance, meetings, and key decisions Operations and Coordination Serve as a central coordination point across internal projects and external partners as needed Support planning and execution of events, convenings, and high-visibility meetings Manage routine administrative functions such as document organization, expense tracking, and internal systems upkeep Communication and Relationship Management Act as a professional point of contact on behalf of the CEO when appropriate Draft, edit, and manage correspondence with a high level of clarity and professionalism Uphold confidentiality and exercise discretion in all aspects of the role Qualifications and Experience 3 to 5 years of experience providing high-level administrative or executive support, preferably in a nonprofit, civic, or mission-driven environment Exceptional organizational and time-management skills, with the ability to manage ambiguity and shifting priorities Strong written and verbal communication skills High emotional intelligence and professional judgment Proficiency with Google Workspace and comfort learning new tools and systems Preferred Attributes Experience supporting senior leaders or boards in small or growing organizations Ability to anticipate needs and operate with a high degree of independence Commitment to public service, equity, and community-centered work Comfort with over-communicating and iterating in close partnership with an executive leader Work Environment and Location This is a full-time role based in Nashville, Tennessee. Some flexibility may be available, with the expectation of in-person presence for key meetings and events. Compensation Salary is competitive and commensurate with experience.

Job Title: Executive Assistant Industry: Innovative Workwear and Safety Products Schedule: Standard business hours + flexibility as needed About The Role: We're a fast-growing innovative workwear brand operating in a high-paced, startup environment. We're looking for a sharp, organized, and reliable Executive Assistant. This role is not for someone who needs rigid structure or slow-moving days. Priorities shift, things move fast, and the ability to adapt on a daily basis matters. If you're detail-oriented, communicate clearly, and take pride in keeping things running behind the scenes, this role can be a strong fit. Key Responsibilities: Managing calendar and inbox to keep priorities clear and organized Communicating with vendors and partners Assisting with sales support tasks Providing light bookkeeping and financial organization support Supporting production coordination and order-related tasks Creating and maintaining documents, reports, and internal files What We're Looking For: 1-3 years of experience in an administrative, assistant, or support role Strong organizational skills and attention to detail Clear, professional communication (written and verbal) Ability to adapt quickly in a startup-style, fast-changing environment Comfortable working in-office and being part of a hands-on team Willingness to occasionally assist after hours when priorities demand it Industry experience is not required - we care more about commitment, reliability, and attitude on a daily basis. Why This Role Matters (Message From The President): We're growing fast. Faster than the systems around us can naturally keep up. Right now, day-to-day operational tasks consume a large portion of my time. These tasks are essential... They keep the business moving and customers served, but they also pull focus away from what has to be my main priority in 2026... Growing this company and spreading our mission as far as it can go. Buffalo Roam Outfitters (BRO) was built on a simple truth: the American worker deserves better. For decades, the workwear industry has stayed the same - the same features, the same fabrics, the same ideas. Somehow, an industry built for the most important people in our society stopped innovating for them. BRO wants nothing to do with the passive mindset. BRO is committed to constant innovation and developing better products for the workers of America and the businesses that employ them. But beyond product, we are building a company that serves the American worker with every decision we make. When you do that consistently, you don't just build a brand - you build a community. A BROtherhood people are proud to be part of. We're growing at an incredible pace, and daily tasks are piling up faster than they can be handled by one person alone. For BRO to reach its full potential... Growth and long-term planning and execution must be my daily focus. If you believe you are the right person for this job... Fast forward to a year from now... I believe there is a real argument that you will be one of the most important people in this company. You will directly impact our ability to scale, execute our mission, and build something meaningful.

About Us We are a fast-growing, founder-led retail company with five dynamic and expanding brands. Our mission is simple yet powerful: to give back to our communities and make the world a better place. With operations in 37 states (and growing), we are driven by purpose, powered by entrepreneurial spirit, and committed to delivering an outstanding experience for our guests and associates. Our Mission "Stand Out. For Good". Those four words are more than just our motto; they are why we exist. From Mission Mondays, where 10% of our net proceeds go directly to local charitable organizations, to our long-standing partnership with Coprodeli USA, in which we are in the process of building 22 schools for impoverished communities in Peru, we are committed to giving back in meaningful ways to those in need. The Opportunity Do you believe in putting the Guest First? Are you ready to show Courage, collaborate through seamless Teamwork, and unleash your Creativity? We're seeking individuals who are driven by a pursuit for Greatness and commitment to personal and professional Growth. Join us as a high-level Executive Assistant to our Co-Founder, Chairman, and CEO. This role is a unique blend of business and personal support, perfect for a forward-thinking individual who thrives in a fast-paced, ever-evolving environment. We're looking for someone who takes initiative, anticipates needs, executes with precision, and has a sharp eye for detail. Discretion, emotional intelligence, and a high standard of execution are essential for this role. Key Responsibilities: Serve as the Primary point of contact for the CEO-prioritizing requests, managing internal and external communications, and ensuring seamless scheduling. Manage a dynamic calendar including meetings, events, travel, and personal engagements. Coordinate travel arrangements, itineraries, and logistics for domestic and international trips. Travel requirement: Travel is required and varies based on the needs of the business. Prepare executive-level documents, presentations, meeting agendas, and reports. Support strategic projects and initiatives as directed by the CEO. Facilitate communication and follow-ups across departments to drive accountability on action items. Assist with personal tasks and responsibilities, maintaining a high level of service and confidentiality. Collaboration with the Leadership Team and other executive assistants on projects and events Keeping the CEO on track daily with meetings, video calls and appointments Manage confidential and sensitive information with discretion and professionalism. Represent the CEO with internal staff, board members, partners, and external stakeholders. Support the CEO's involvement in philanthropic and brand-related events. Qualifications: 7+ years of experience supporting a C-suite executive, preferably in retail, fashion, or a mission-based company. Bachelor's degree in Business Administration or a related field required. Exceptional organizational and multitasking skills. High emotional intelligence and the ability to maintain professionalism under pressure. Strong analytical and problem-solving skills with meticulous attention to detail Proficiency with Google Workspace and productivity tools (e.g., Google Meet, Excel, etc.). Consistently anticipates priorities and prepares accordingly to ensure seamless executive support. Demonstrated excellence in both written correspondence and interpersonal communication across all organizational levels. Alignment with Altar'd State's mission and core values. Why Altar'd State? We're a company where people come to grow. You'll be challenged, supported, and inspired every day - all while helping to build something meaningful. If you're ready to roll up your sleeves and make an impact in a company that believes in doing well by doing good, we'd love to meet you!

Administrative & Marketing Assistant: Brentwood, TN Compensation: $30.00 - $35.00/hour (Part-Time) | $50,000 - $60,000 (Full-Time Salary) Schedule: Preferred Part-Time: Tues-Thurs, 9 AM - 3 PM (Flexible for Full-Time) Are you a mature, tech-savvy professional looking for a high-impact role in a fast-paced environment? TelForce is seeking a proactive Administrative Assistant who balances traditional administrative excellence with modern marketing flair. This is a role for someone who is organized, detail-oriented, and lives within a 30-minute commute of our Brentwood office. The Role: Admin Meets Marketing You will serve as a vital support hub for our Marketing and Sales teams, managing everything from contract workflows to social media presence. Document & Workflow Management: Manage Contracts and NDAs using PandaDoc. You will also handle document conversions in Adobe and maintain over 40 essential company documents. Creative Marketing: You will be the point person for Canva and Social Media graphics. This is a core requirement-you must be comfortable creating quick, engaging LinkedIn posts and graphics. Recruitment Support: Facilitate the onboarding process, including drafting offer letters and managing new hire forms. Experience with ATS (Applicant Tracking Systems) is a significant advantage. Data & Outreach: Build and maintain Excel contact lists, manage mass email follow-ups for trade shows, and use Text-Em-All for broad outreach. Lead Engagement: Utilize LinkedIn (and LinkedIn Recruiter) to manage outreach, follow up with leads via phone, and support light business development efforts. Top Qualifications Microsoft Power User: Strong proficiency in Excel, Outlook, and Word. You should be comfortable creating vCards and managing data-heavy lists. Creative Savvy: Canva and Social Media graphics experience is a MUST. * Tech-Forward: Adobe savvy and a willingness to learn/utilize ChatGPT/AI and AirTable (training provided). Operational Experience: Prior experience with PandaDoc (or similar e-signature tools) and Indeed is highly preferred. Communication: Excellent verbal and written skills; comfortable picking up the phone to follow up with leads. What We're Looking For Professional Maturity: A reliable, seasoned professional who can work independently. Organizational Mastery: The ability to multitask across different platforms while maintaining meticulous attention to detail. Ready to bring your tech-savvy administrative skills to our Brentwood team? Apply today!

SouthGroup Insurance Services, with roots tracing back over 115 years, emerged in 2001 through the merger of 12 of Mississippi's most respected insurance agencies. With 20 branch locations across the state, SouthGroup offers comprehensive insurance and risk management solutions for industries such as agriculture, aviation, construction, engineering, and healthcare. Recognized as one of the Top 100 Privately-Held Insurance Agencies in America by Insurance Journal, SouthGroup has received numerous accolades, including being named a Best Practices agency. The company is dedicated to providing practical and tailored risk management solutions to meet the needs of its clients. Role Description This is a full-time, on-site role for an Administrative Assistant located in Hattiesburg, MS. The Administrative Assistant will be responsible for performing daily clerical tasks such as answering phones, responding to client requests, taking client payments, handling of electronic and physical mail, receiving and putting away supplies, processing of client needs, and some small account management responsibilities. The role includes supporting executive assistant and team activities, ensuring smooth office operations, and acting as a point of contact for internal and external communications. The ideal candidate will provide excellent customer service and contribute to the overall efficiency of the team. Qualifications Strong Administrative Assistance and Clerical Skills to organize documentation and ensure the smooth functioning of client relations. Excellent Phone Etiquette and Communication skills for handling inquiries and interacting professionally with clients and team members. Experience in administrative tasks, including supporting leadership activities. Attention to detail and strong organizational skills to manage multiple tasks efficiently. Proficiency with office software such as Microsoft Office and Google Suite and familiarity with office equipment. Ability to work collaboratively in an on-site environment in Hattiesburg, MS from 8am to 5pm. Previous experience in the insurance industry or related fields is considered a plus. High school diploma or equivalent required; additional certifications such as a property & casualty insurance license or related fields are beneficial.

The Administrative Assistant (SAP) provides day-to-day administrative and operational support to the General Manager and leadership team, with a strong focus on working within SAP. This role is responsible for coordinating meetings, managing purchasing activities, and ensuring accurate and timely processing of purchase requests and receipts. The ideal candidate is detail-oriented, organized, and comfortable navigating SAP to support business operations efficiently. Key Responsibilities: Provide administrative support to the General Manager, including calendar management, meeting coordination, and scheduling. Create, track, and manage meetings, agendas, and related documentation. Create and submit purchase requests (PRs) in SAP in accordance with company policies. Process goods receipts and ensure accurate receipt of purchased items in SAP. Monitor purchase orders and follow up with internal stakeholders and vendors as needed. Maintain accurate records and documentation related to purchasing and administrative activities. Communicate effectively with internal teams to support operational needs. Assist with additional administrative tasks and projects as assigned. Qualifications: Previous experience in an administrative assistant or administrative support role. Hands-on experience working in SAP, particularly with purchase requests and receipts, preferred. Strong organizational and time-management skills with attention to detail. Ability to manage multiple tasks and priorities in a fast-paced environment. Proficient in Microsoft Office (Outlook, Word, Excel, Teams). Strong written and verbal communication skills. Ability to work independently while supporting leadership and cross-functional teams. Preferred Skills: Experience supporting senior leaders or general management. Familiarity with procurement or purchasing processes. Strong follow-up and documentation skills. Work Environment: Office-based or hybrid environment, depending on business needs. Regular interaction with SAP and internal stakeholders to support daily operations.

Operations Group Administrative Assistant Murphy Company, the Best Choice for Mechanical construction since 1907, is hiring an Operations Group Administrative Assistant for our office in St. Louis, MO Since 1907, Murphy Company has been a leading mechanical contractor in the St. Louis and Denver markets that provides its professionals the environment, opportunities, technology, and tools to experience a rewarding career. Being a company that prides itself on its core values of employee well-being, enduring relationships, and integrity and professionalism, we know it starts with our employees. We strongly believe our people are our most important asset, and we strive every day to make Murphy a great place to work as we build our clients' visions. We Are Looking For Someone Like You As an Administrative Assistant, you will be a vital member of Murphy's Operations team. You will be responsible for administrative support for the department. Providing phone support, maintaining databases, copying, filing, and general administrative duties. As a member of the Administrative Staff, it may be necessary to assist with front desk phone coverage and mail distribution periodically. Your Day-to-Day at Murphy Company Apply for and obtain permits and inspections Route P.O.'s, change orders and contracts Take minutes during Safety PM Meeting and distribute Order office supplies Schedule meetings and conference rooms Utilize the software programs ProCore and SalesForce Download and print drawings as required Assist the Marketing Team as needed New job set up and run various reports Bring Your A-Game! Our ideal candidate should possess the following traits: Hard working Dependable Excellent communication and grammar skills Working knowledge of Microsoft Word and Excel What We Will Bring to the Table A collaborative, family-friendly work environment Knowledge and expertise that has helped us grow and thrive for the last 118 years Competitive pay and an excellent benefits package, including health and life insurance, a robust wellness program, 401(k), and profit sharing. A personal time off plan that rivals our competitors

Administrative Assistant for Senior VP for University Advancement Full-time position - Posted 12/23/25 Responsible for a wide variety of administrative tasks and projects supporting the Senior Vice President for University Advancement and the University Advancement mission, goals and team. Serves as a liaison to donors, alumni, volunteers, and trustees while managing complex projects and office operations. Role qualifications * Strong ability to create good will and relate interpersonally with university guests, staff, faculty, and students. * Committed to excellence in work; detail-oriented and accurate. * Project manager with the ability to assume responsibility and set priorities with minimal supervision. * Strong writing and editing skills. * Comfortable and good working with numbers. * Can work and thrive in a fast-paced work environment. * Flexible and capable of changing projects as needed. * Can multitask numerous projects with various deadlines. * Trustworthy with confidential information. * Is a team player and can work and thrive in a team environment. * Customer-service mindset with a commitment to supporting mission-driven work. * Commitment to the Articles of Faith, Mission, and Objectives of the University; and desires to be a role model for students by demonstrating an active Christian faith in personal example and in work-related responsibilities. Position responsibilities Project Management * Serves as the University Advancement Office Manager and manages all aspects of the office, including office moves, maintenance requests, overseeing copiers and printers, maintaining office supplies and other office management duties. * Distribute incoming mail as needed. * Manage and monitor UA budgets, providing a monthly summary to the SVP. * Manage some aspects of alumni and friends overseas and US-based trips led by the SVP. * Manage timelines and deadlines for Advancement deliverables. * Serve as UMC Accounts Payable Manager, creating vouchers, invoices, billing spreadsheets and new job requests. * Other duties as assigned. Administrative Assistant for SVP for Advancement * Facilitate and manage aspects and details of the SVP's office. * Manage the SVP's calendar, including meetings, travel, and donor visits. * Supervise work study students. * Screen and prioritize emails, calls, and meeting requests. * Perform clerical duties for SVP, including answering phones and creating and typing correspondence. * Create meeting agendas, notes, and follow-up actions. * Handle visitors and callers efficiently and graciously; ensure that messages are forwarded promptly. * Coordinate travel arrangements, itineraries, and expense reports. * Reconcile monthly credit card statements and maintain proper receipting and records. * Maintain donor confidentiality and support the preparation of donor briefings, thank-you letters, and contact reports. * Support the SVP in stewardship and cultivation efforts through research and tracking relationships. * Serve as an administrative liaison to key donors, alumni, volunteers, and trustees. * Draft, proofread, and format correspondence, reports, proposals, and presentations. * Draft letters and other written materials for SVP. * Maintain filing for the office of SVP for University Advancement. * Prepare birthday cards and other notes for constituents assigned to SVP. * Schedule and prepare materials and meeting agendas for internal and external meetings. * Help facilitate presentations needed for board, alumni meetings and other events as needed. * Coordinate JBU Board of Trustee Development Committee meetings, agendas, presentations and minutes. * Assist SVP for University Advancement in staff recruitment and help with orienting and onboarding new staff. * Meet and communicate regularly with SVP for University Advancement on projects and responsibilities. Database * Input data into Raiser's Edge NXT and help the data team with database needs. * Serve as backup in various Raiser's Edge NXT database functions. Essential skills and experience * Project Management. * Excellent writing and editing skills. * Highly organized. * Proficient or ability to become proficient in Microsoft Office applications and Raiser's Edge NXT database. * Customer-service mindset with a commitment to supporting mission-driven work. * Ability to utilize AI to achieve efficiencies. * Detail-oriented, but able to be flexible in a fast-paced and constantly changing fundraising environment. * Ability to own projects, navigate challenges, and finish the projects. Preferred skills and experience * Project management and/or administrative/office experience. * Proficient in Microsoft Office applications. * Experience in CRM system such as Raiser's Edge. * Demonstrated understanding of fundraising, donor engagement, and the broader goals of institutional advancement. Education Bachelor's degree Reporting to this position Student Work-Study Staff Physical demands and work environment Physical demands: While performing the duties of this job, the employee is occasionally required to walk; stand; sit; use hands; reach with hands and arms; balance; stoop; talk and hear. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Work environment: The noise level in the work environment is usually minimal. The employee is expected to adhere to all University policies. About JBU Information describing the university is available online. Apply To apply, please upload the following documents to the "Upload Your Documents" page: * Cover Letter * Your resume * A completed and signed staff employment application (Click Here to Access the Application) Only complete materials will be reviewed. Applicants selected for an interview will be contacted by the university. Contact information: Office of Human Resources John Brown University 2000 West University Street Siloam Springs, AR 72761 Phone: ************ e-mail: ************

Our client, a boutique venture capital firm, is seeking a detailed, conscientious, and high-energy Executive/Personal Assistant to join their tight-knit team. In this role, the successful candidate will provide primary support to two Partners and handle approximately 50% personal and philanthropic support for the Managing Partner. This person will also serve as backup to the Head of Investor Relations/Executive Assistant who supports the Managing Partner, and provide occasional backup to the Investment Associates as needed. This role requires excellent communication and interpersonal skills, along with the ability to provide service to a wide range of internal and external stakeholders. A flexible, team-oriented attitude and a “go with the flow” approach are crucial. This is a great opportunity for a smart and capable candidate to join a vibrant firm with significant room for growth. Looking for candidates out of the Nashville, TN area, who have a background supporting Executives in the financial services sector. This role is in office 2-3x a week. RESPONSIBILITIES Coordinate meetings, activities, and communications on behalf of the Partners Schedule and manage multiple calendars, including resource allocation (Zoom, conference rooms, etc.) Coordinate special projects, personal meetings, activities, communications, and vendor relations/payments on behalf of the Managing Partner (working closely with his Executive Assistant and serving as full backup when needed) Arrange and coordinate complex domestic and international travel, including flights, hotels, and ground transportation Provide general senior-level executive administrative support and take on ad hoc projects as requested Assist with event planning and recruiting coordination as needed Step in with additional administrative responsibilities as they arise Personal Assistant tasks may include: Managing household and philanthropic calendars Coordinating family travel and personal reservations (dining, events, vacations) Handling personal correspondence, gift sourcing, and holiday planning Overseeing household/vendor management and payments Assisting with charitable initiatives and board commitments REQUIREMENTS Bachelor's degree or equivalent experience preferred Strong communication skills across multiple platforms and mediums (email, text, video calls, etc.) 3-5 years of experience supporting high-level executives (must be within venture capital, private equity, or financial services) Tech-savvy; comfortable working in both Google Suite and MS Office, as well as additional SaaS tools Flexible and eager to learn new technologies and applications Ability to think quickly, multi-task, and stay one step ahead of executives' needs Proven discretion in handling confidential information with diplomacy and professionalism Positive attitude, calm under pressure, and strong independent problem-solving skills Live in the Nashville, TN area SALARY $90-115K base (commensurate with experience) + discretionary bonus + 100% employer-covered health insurance, 401(k), and other excellent benefits. HOURS 8:30am-5:00pm ET with flexibility for overtime as needed. #IND2

Your Role Do you enjoy a fast paced, creative environment surrounded by bright and driven colleagues? Do you approach every challenge with a can-do spirit? Use your passion for service and attention to detail to help the Gensler team bring designs to life. As a Studio Coordinator/EA, you will provide administrative support to a team of industry-leading designers and architects. You're at the heart of your studio and office's activities and the soul that keeps your studio moving forward. Studio Coordinators/EA's act as an ambassador for their studio and a liaison between their directors/principals and many others. What You Will Do * Support Managing Directors with heavy calendar management, detailed travel arrangements, scheduling calls and meetings, processing expense reports, and PCARD reconciliation, and maintaining professional state licenses and memberships. * Support Studio Director and Operations Leader with administrative needs, including scheduling meetings, processing expense reports, preparing correspondence, etc. * Assist Studio Director with operational aspects of running the studio including but not limited to organizing studio meetings, staffing, financial tracking, timecard collection, PTO tracking, proposal/presentation preparation * Assist in processing, editing, and proofing contract documents for clients and consultants * Assist Design Managers with administrative tasks including but not limited to logging RFIs and submittals, setting up and maintaining project directories, setting up new projects in project accounting system, transcribe and distribute meeting notes, etc. * Coordinate business travel arrangements for all studio members utilizing corporate travel systems (domestic and international) * Assist with coordinating internal and external onsite meetings to include reserving conference rooms, preparing meeting agendas, arranging meals and beverages, and greeting guests * Coordinate physical archiving of studio projects * Liaise with other administrative departments to ensure with seamless coordination and communication with studio Your Qualifications * Minimum 5 years of experience in professional administrative position supporting senior leadership * Experience booking domestic and international travel * Excellent verbal and written communication skills * Strong executive presence with the ability to interface professionally with all levels of the firm, clients, and subcontractors * Ability to prioritize business responsibilities * Must show ability to problem solve, both individually and as part of a team * Positive attitude and willingness to "go the extra mile" * High level of work ethic and ability to work independently with minimal guidance * Proficiency with Microsoft Office (including SharePoint) * Adobe Suite/In Design experience a plus * Must be available for overtime on an as-needed basis This position is in-person. Successful candidates will be located in the Nashville, Tennessee area. If you're open to relocating to the area, please apply! Non-local candidates are welcome. U.S. News & World Report's 2025-2026 study ranks Nashville in the top 3 places to live in Tennessee! Life at Gensler At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to "Well-being Week," our offices reflect our people's diverse interests. We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets. As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

Key Responsibilities: Executive Support: Efficiently manage the President's calendar, schedule meetings, coordinate appointments, review presentations + reports, and arrange complex travel logistics. Anticipate needs and take proactive measures to address them. Receive and respond to phone calls and emails for the President; acting as the primary liaison. Provide administrative support to various committees. Promote the corporate image by representing the President internally and externally; providing liaison between the President, key executives and employees. Communication Liaison: Serve as the primary point of contact between the President, Board Members, Executive Management team, and internal/external stakeholders; ensuring all written and verbal communications are handled with professionalism and accuracy. Meeting Preparation: Organize agendas, presentations, and essential documentation for meetings; proofreading to ensure that all materials are complete and accurate in advance. Attend meetings, take detailed notes, and distribute minutes to relevant stakeholders. Board Governance: Assist in the preparation of materials for board meetings, including the collection and compilation of data, creation of reports, and managing meeting logistics. Take role call at Board meetings and document notes for minutes. Project Management: Execute project management strategies. Lead special projects and initiatives from inception to completion, ensuring deadlines are met and results align with company objectives. Support special projects, create presentation materials, and reports + spreadsheets. Review contracts, assist with preparing and editing presentations, reports, and other documents as needed. Document Management: Draft, edit, and manage confidential documents, reports, and correspondence with precision. Maintain the confidentiality of sensitive information and materials. Develop and maintain the physical and electronic filing system for department records. Compliance: Ensure compliance with state regulations and legal standards. Maintain an in-depth understanding of the organization's structure and operations. Travel & Expense Coordination: Arrange detailed travel itineraries and manage expense reports for the President, ensuring accuracy and timeliness. Event Planning: Plan and execute corporate functions to include logistics for Board Meetings, leadership retreats, conferences, and other business meetings; ensuring all details are meticulously organized. Skills: Strong written and verbal communication skills. Exceptional time management skills. Advanced administrative + organizational abilities and attention to detail. Administrative business acumen with proven ability to prioritize multiple projects and meet deadlines in a fast-paced, high-pressure environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with CRM software (i.e. SimpleView) is preferred. Experience with board governance and preparation of board materials for meetings. Demonstrated ability to maintain and handle confidential information with discretion and professionalism. Effective problem-solving and customer service skills with a commitment to excellence. Ability to work independently while also functioning as a collaborative team member. A professional attitude and comfort level in maintaining effective business relationships and engaging with senior executives, Board Members and stakeholders across all levels of the St. Louis hospitality community. Knowledge of the St. Louis hospitality industry is critical. Active Notary Public license or willingness to obtain certification upon hire is beneficial. Willingness and ability to work flexible hours as required, including evenings + weekends and holidays. Our ideal candidate will be a proactive and detail-oriented professional with outstanding communication skills, along with the ability to simultaneously manage a variety of tasks in a fast-paced corporate environment. This role requires a high level of discretion, professionalism, and the capacity to anticipate the needs of senior leadership while ensuring the seamless execution of day-to-day responsibilities. The scope of this position requires external contact with Board Commissioners, hotel partners, and hospitality industry stakeholders. If you are a highly organized professional with excellent communication skills and the ability to thrive in a fast-paced environment, we invite you to apply for this challenging and rewarding role.

An ambitious CEO and entrepreneur who manages multiple creative ventures across various industries is seeking a Part-Time Executive/Personal Assistant. This role involves managing properties, running errands, and ensuring that both personal needs and business operations run smoothly. The CEO is looking for a sharp, proactive, and solution-oriented Executive/Personal Assistant who can take the initiative to solve problems and explore creative approaches as needed. This position offers a unique opportunity to start part-time, with the potential for increased hours on a more consistent basis. Job Summary The primary goal of this specialized Executive/Personal Assistant role is to optimize the CEO's time and maintain smooth operations, especially during the CEO's travels. Responsibilities ·& & & & & & Property Management: Oversee the management of four Airbnb properties. Duties include (but are not limited to) serving as the primary point of contact for guests, resolving any complaints, scheduling and attending maintenance appointments, coordinating cleaning and laundry, managing inventory, conducting inspections, decorating for holidays, and performing any other related tasks necessary to ensure the smooth operation of the properties. ·& & & & & & Groundskeeping Pet Care: Provide care for the pets and maintain the gardens at each property. ·& & & & & & Errands: Handle various errands, including grocery shopping, supply runs, trips to the farmers' market, visits to the post office, and any other necessary tasks. & Requirements Essential Qualifications: Availability Monday-Sunday 7 AM - 3 PM (Some of the time on standby/on call) Must have a reliable car/transportation Strong willingness to learn High level of efficiency and comprehension. Possess excellent organizational and time management skills, along with the ability to adhere to strict timelines. Strong communication abilities and professional demeanor. Flexibility to adapt to changing priorities and schedules. Ability to work independently with minimal supervision. Tech-savvy with a demonstrated ability to learn new systems quickly Entrepreneurial mindset: Used to working in a start-up business environment and a growth-oriented attitude. Bonus: If you are handy (fix minor repairs) crafty.

To execute all clerical responsibilities and tasks associated with Shipping and Logistics. Duties and Responsibilities: Account for all Landed Costs as it relates to raw materials Manage CMS Barge Unloading Invoices Scan and maintain Outbound Truck BOLs Scan and maintain Monthly Outbound Rail BOLs Scan and maintain Monthly WATCO Work Receipts Upload Shipping Operations documents into the HUB File Temp Worker Time Cards Management of office supplies for Shipping & Logistics Publish daily and ad-hoc reports as needed Performs other duties as requested Qualifications: Requirements and Skills: Proficient use of the English language in reading, writing, and speaking Proficient in use of Microsoft Office Ability to manage multiple tasks, to set priorities, and to meet deadlines Strong organization and analytical skills Self-managing; works well with little supervision Geographically competent Ability to clearly communicate with internal and external parties regarding issues and changes Education and Experience: High School degree or GED Equivalent 1 to 3 years of related experience preferred Working knowledge of Microsoft Office products Working Conditions and Physical Requirements: Environment is typically in an office setting with a controlled environment. Physical responsibilities do include going into the plant, external locations and scale houses as needed. General work hours are expected with some overtime depending on the workload. Supervisory Responsibility: This position does not supervise others.

Jonesboro Public Schools is accepting applications for an Administrative Assistant for MacArthur Jr High School for the 2026-2027 school year. Applicants interested in applying for this position should possess strong computer and communication skills. Jonesboro Public Schools is and Equal Opportunity Employer.

Jonesboro Public Schools is accepting applications for an Administrative Assistant for MacArthur Jr High School for the 2026-2027 school year. Applicants interested in applying for this position should possess strong computer and communication skills. Jonesboro Public Schools is and Equal Opportunity Employer.

Job DescriptionSalary: $15-17/hr Experience Required 1st Choice Home Care is a private care agency dedicated to providing exceptional in-home care services for seniors and disabled individuals throughout Northeast Arkansas. The Administrative Assistant at our Blytheville, ARbuilding will be responsible for handling incoming calls, tracking continuing education training, processing PIN Forms and Applications, Staffing and Scheduling. This position plays a key role in supporting the Office and the company by ensuring efficient communication and compliance tracking. Job Responsibilities: Report to job on time Answer and route incoming phone calls Input data into company EVV system Report to the Office Supervisor Track and maintain records of continuing education training for employees Process PIN Forms and Maltreatment checks Distribute incoming mail to appropriate departments Keep the front office clean and organized Adhere to safety standards as outlined in policy and procedures Demonstrate knowledge of personal care program policies Adhere to 1st Choice Home Care, Inc. company policies, including infection control, false claims act, and electronic visit verification policies Follow HIPAA laws and keep all client and caregiver information confidential Skills & Qualifications: Strong interpersonal skills and the ability to build relationships with coworkers Experience in Microsoft Office and Google Drive Excellent written and verbal communication skills Strong attention to detail and ability to manage multiple tasks efficiently Ability to achieve short-term goals and work in a fast-paced environment Ability to handle all confidential information with discretion Benefits: Paid Time Off, Holiday pay Health Insurance, Dental, and Vision Supplemental Insurance 401(k) company matching

We are seeking an organized and detail-oriented individual to join our team as a Pediatric Outpatient Administrative Assistant. In this role, you will be responsible for providing administrative support to our pediatric outpatient clinic and ensuring smooth day-to-day operations. Your main duties will include handling patient registration, scheduling appointments, coordinating with healthcare professionals, managing medical records, and maintaining a pleasant and welcoming environment for patients and their families. Responsibilities: Greet and welcome patients and families in a professional and friendly manner. Perform patient registration and collect necessary demographic and insurance information accurately. Schedule appointments, follow-up visits, and tests, ensuring optimal utilization of clinic resources. Coordinate patient flow by effectively managing appointment schedules and ensuring minimal wait times. Answer phones, respond to inquiries, and provide information as required. Maintain and update patient records, ensuring accuracy and confidentiality in accordance with healthcare regulations. Handle billing and payment processes, including verifying insurance coverage, collecting copayments. Prepare patient charts, charts requisitions, and other relevant documents as required. Assist in ordering and maintaining clinic supplies, ensuring adequate stock levels at all times. Adhere to established policies and procedures, maintaining compliance with relevant regulations and quality standards. Assist with other administrative tasks as assigned, supporting the overall functioning of the pediatric outpatient clinic. Requirements: 1. High school diploma or equivalent qualification; associate's or bachelor's degree is a plus. 2. Proven work experience as an administrative assistant or in a similar role, preferably in a pediatric healthcare setting. 3. Excellent organizational and multitasking skills. 4. Strong attention to detail with the ability to maintain accurate records. 5. Exceptional interpersonal and communication skills, both verbal and written. 6. Ability to work effectively in a fast-paced environment, handling multiple priorities and urgent tasks. 7. Compassionate, empathetic, and patient-centered approach. 8. Ability to maintain confidentiality and demonstrate professionalism at all times.

The Administrative Assistant provides support in all administrative tasks. This includes but is not limited to answering phones, filing, communicating with clients and customers, and scheduling staff. The ideal candidate will possess the ability to effectively communicate, answer telephones, and operate office equipment in a fast-paced environment. **JOB TYPE:** Full-Time **SCHEDULE:** Monday to Friday + No weekends or Nights **JOB ID:** 622532 **Job Responsibilities** - Answering phones - Responsible for filing documentation - Communicates with clients and customers - Operates office equipment like fax machines and copiers - Consults with higher level authority for resolution of difficult issues. Submits and processes invoices - Sets up meetings, including preparation, and taking of meeting minutes - Responsible for data entry and analytical work. - Provides clerical support - Seeks to improve efficiency of daily operations - Responsible for processing invoices & completing payroll - Maintains timely, accurate and detailed documentation required by management - Possess professional etiquette - Outstanding customer service and interact effectively with customers, employees, and the broader community At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice. **Qualifications** - Previous customer service experience required - High School Diploma/GED required - 1-3 years previous administrative or office experience preferred - Candidates should have a validated understanding of computers, Microsoft Office, printers, fax machines, telephones, and photocopiers. - Shows initiative, follows established procedures - Excellent verbal and written communication & listening skills - Demonstrates self-development, and integrity - Read and understand information and ideas presented in writing - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems. - Strong digital literacy skills required i.e. Microsoft office, Excel, Word, PowerPoint - Strong problem solving, analytical, and organizational skills **About Aramark** **Our Mission** Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law. **About Aramark** The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at ***************************** or connect with us on Facebook , Instagram and Twitter . **Nearest Major Market:** Jonesboro