Executive administrative assistant jobs in Lansing, MI

Title: Personal Assistant - C Suite About the Role: We are assisting a client in the search for high profile executive assistance/ personal assistant to the CEO of a growing healthcare company in Flint, MI. The Personal Assistant to the CEO provides high-level support that keeps their office and home-life running smoothly and the executive operating at peak effectiveness. This role handles complex scheduling, communication management, and confidential matters with professionalism and discretion. The Personal Assistant also coordinates key projects, prepares meeting materials, and ensures follow-through on priorities. Success in this position requires exceptional organization and the ability to juggle and anticipate needs in a fast-moving environment. Duties and Responsibilities: • Serve as primary point of contact for the CEO and COO • Handle personal errands • Coordinate and manage events • Arrange and oversee travel logistics • Manage household needs and ensure both home and office remain organized • Provide administrative support, including professional handling of calls, messages, and correspondence • Safeguard confidential information and maintain secure operations • Coordinate communication among staff, clients, and executive leadership • Balance competing priorities, respond quickly to requests, and ensure timely completion of projects under deadlines • Is willing and able to be flexible with work-hours Qualifications: • At least 1+ year experience as a personal assistant • Advanced organizational and multitasking abilities in a fast-paced setting • Excellent verbal, written, and phone communication skills • Proficiency with Microsoft Office 365 and other digital platforms • High level of discretion and professionalism Who we are PMC Works, a veteran-owned subsidiary of The PMC Group, delivers customized workforce solutions with the personalized attention of a boutique firm and the proven track record of an industry leader. For over 30 years, we've made thousands of impactful placements, specializing in engineering, technology, and industrial manufacturing talent across the Midwest and beyond. Not finding exactly what you're looking for? Apply anyway! We work with a diverse range of companies and roles across administrative, engineering, technology, and manufacturing. Even if this specific position isn't the right match, we may have other opportunities that perfectly align with your skills and career aspirations. Let's start a conversation about your next move!

Executive Assistant to the CEO Peak Performance Physical Therapy Lansing, MI | Full-Time | On-Site Are you a master organizer who thrives on bringing order to chaos, simplifying complexity, and keeping leaders focused on what matters most? Peak Performance Physical Therapy - a company on a mission to revolutionize the way rehabilitation is delivered - is seeking a driven, detail-oriented, and resourceful Executive Assistant to support our CEO. This role is ideal for someone who takes pride in excellence, has a natural ability to anticipate needs, and thrives in a fast-paced environment where priorities shift and ideas come to life. What You'll Do Review and synthesize data to support strategic decisions - highlight what's most important and go right to the bottom line. Organize projects and communications, bringing clarity and closure to initiatives. Systematize processes, manage schedules, and maintain seamless follow-through across multiple priorities. Simplify complex information into clear summaries, presentations, and actionable next steps. Anticipate challenges and proactively develop solutions - adapting quickly and confidently when plans change. Support meeting preparation, correspondence, and project tracking with precision and professionalism. Collaborate across teams to ensure alignment, accountability, and progress toward company goals. Who You Are You instinctively: Clarify and confirm. You're skilled at reviewing data, clarifying details, and ensuring priorities are aligned. Create order. You bring systems and structure to dynamic environments, ensuring projects move from idea to completion. Simplify and summarize. You translate complexity into clarity, condensing information without losing the essence. Adapt and innovate. You're energized by change and find creative ways to move initiatives forward. Visualize and execute. You can see the big picture while managing the details that make it happen. Key Strengths Exceptional organizational and communication skills Strong writing and editing ability High attention to detail with the ability to prioritize effectively Confidence using technology, tools, and systems to manage workflow Calm, professional demeanor under pressure Genuine alignment with Peak Performance's values: Servant-Focused, Gratitude, Business Excellence, Positive Energy, and Collaboration Why Peak Performance At Peak Performance, we're more than a physical therapy company - we're a team of people committed to improving the human connection through health and wellness. You'll work alongside purpose-driven professionals in a culture that values initiative, growth, and excellence. How to Apply Submit your resume and a brief cover letter describing how you bring structure, clarity, and creativity to a fast-moving environment. Apply through our company career's page at: ***************************

Executive Assistant Who we are… We are a team of scientists, engineers, technicians, and innovators dedicated to changing the world by developing medical isotopes to treat and eradicate cancer. We believe in building an environment where collaboration, curiosity, and camaraderie thrive. We also enjoy darts, cornhole, ping-pong, chili cook-offs, and other fun events that make our company a community where we make a life, not just a living. Who you are… You are an open minded, enthusiastic, committed team player who is able to meet people where they are and utilize communication and tools to masterfully guide them to the goal. You are someone who lives and breathes keeping things organized and supporting others in being successful. You are comfortable with the day-to-day routine tasks that keep operations moving and are excited about ensuring each day goes smoothly. Words that describe you are thorough, efficient, and a master of managing up. What you can expect to work on… The Executive Assistant supports multiple members of the Executive Team ensuring they are focused on top priorities daily. This role includes managing complex schedules, facilitating high level communications, and supporting key strategic initiatives. The Executive Assistant serves as a trusted partner to the executive team and ensures seamless operations through proactive planning and execution. Calendar and Scheduling Management: Handle extensive scheduling, prioritize engagements, and synchronize with internal and external stakeholders to optimize executive time. Financial and Vendor Management: Oversee light financial tasks, such as processing expense reports, purchase orders, and vendor communications. Project Coordination: Assist in planning and executing key projects, events, or initiatives, ensuring deadlines and objectives are met. Travel and Logistics: Strategically plan and coordinate complex travel arrangements, itineraries, and related documentation for business engagements. Meeting and Event Preparation: Prepare comprehensive briefing materials, meeting agendas, and follow up actions to ensure leadership is well-informed and prepared. Manage high level communications, including drafting and editing correspondence, preparing confidential materials, and overseeing email workflows. What you need to succeed… Associates degree in Business Administration, Communications or a related field. 8+ years of supporting executive team members. 5+ years' experience providing project management support to executives. Analytical and problem-solving skills with the ability to critically interpret and use data to manage risk. Excellent interpersonal, written, and oral communication skills. Organizational and project management skills Ability to manage multiple priorities simultaneously while meeting deadlines. Expertly performs in a team-oriented, collaborative environment. Embraces and models the Niowave Values of Teamwork, Courage, Integrity, and Upright Zeal. Understands how to integrate into a new team/organization - appreciates the history of current state, know how and when to make suggestions, as well as using just the right pace to reach the improved future state. Understands your own communication and learning styles, can assess others' styles, and is able to find the right path to connect the two. Great to have… Bachelor degree in Business Administration, Communications or a related field. 12+ years of supporting executive team members. 7+ years' experience providing project management support to executives. Experience in a pharmaceutical or engineering industry. Other things to know… Full-time position Company's standard operating hours are Monday thru Friday 6a - 6p with production related activities requiring 24/7/365 shifts. This position will have regular working hours during M - F with an expectation of adjusting hours outside of the standards operating hours as needed. Niowave has multiple locations within the Lansing area. Travel between locations is expected in the role. *Please provide a cover letter specifically describing experience and interest in the position.

Full-time Description Provide high level administrative support to executive leadership handling all administrative detail, scheduling and coordinating appointments and meetings and maintaining the leader's schedule. Handle interactions with members of senior staff; arranging meetings and appointments and handling confidential matters with diplomacy and discretion. Handle assigned projects including research and the preparation of reports. Perform a wide variety of administrative tasks as needed. Essential Functions & Job Duties Handle all administrative matters for the President's office, including incoming mail, faxes and memos and routine correspondence. Manage and maintain the leaders schedule, calendar and appointments. Represent the leader in certain meetings when needed. Communicate the expectations of the leader to others as needed. Prepare and make arrangements for assigned executive and all team meetings. Make travel arrangements including purchasing tickets, arranging accommodation, and scheduling meetings. Handle special projects as assigned. These will vary in length, expectation and sometimes contain a steep learning curve. (These projects could be related to legal aspects of the business as well as support to business growth and development.) Prepare reports and conduct research as assigned, including financial/sales reports. Serve as a point of contact for assigned leader and other members of the team, ensuring smooth communication, providing feedback and maintaining confidentiality as required. Assist the Management team with special projects as needed, providing feedback in the decision- making process as requested by the individual managers. Stay connected to the team members as possible, paying attention to needs and issues that may or may not be visible to the president or managers. Provide appropriate support to team members as needed and/or able. Informing assigned leader and Managers of situations needing further follow up. Help maintain consistent team culture, planning of events/farewells/celebrations as requested. Requirements Role Competencies: Ability to set and meet goals, meet deadlines, and organize work to be completed in a timely manner. Mechanical aptitude and desire to solve problems using initiative and critical thinking skills. Ability to be flexible and resolve situations with confidence and mature leadership. Solution-oriented professional who treats others with dignity and respect. Team player who will foster communication among teams and share success. Hold self to a high standard while ensuring projects are completed on time. Experience in delivering and demanding a high level of customer service. Thorough knowledge of safety regulations Exceptional written and verbal communication skills including listening. Proficient in Excel, Word, Outlook, keyboarding, and internet research Comply with Key Performance Indicators Cultural Fit: Exhibit the Block Core Values of Growth, Integrity, Together, and Honor. Make choices that contribute to the development and reinforcement of the core values. Education or Relevant Experience: Education: Associate's degree in business or equivalent experience. Experience: One (1) year experience in medical imaging equipment business desirable Skills Requirements: Communication: Active listening, effective oral and written, good telephone etiquette, discretion, ability to negotiate and excellent in customer relations Organizational: Strong prioritization skills, detail oriented, ability to quickly assess and manage administrative detail, flexible and ability to respond effective to change. Flexibility-able to change/adapt/find alternate arrangements in a fast-paced environment when decisions can be quickly made with far reaching impactions. Personal Skills- Personable, friendly, diplomatic, decisive, and ability to be assertive when needed. Computer Skills: Proficient in Excel, Word, Outlook, PowerPoint, keyboarding, and the internet. SAP experience is preferred. Professionalism: a high level of tact, ability to maintain confidentiality Administrative: Basic knowledge of business and management principles. Minimum Physical Expectations: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. If you have any questions, please contact Human Resources. Sitting or standing for long periods of time Physical activity that requires keyboarding, typing and reading on a computer, sitting, phone work and filing. Talking on the telephone and in person Physical activity that sometimes involves lifting over 25 lbs. but not more than 50 lbs. Environmental Expectations: Physical activity that sometimes requires exposure to loud noises that do not require ear plugs. Physical activity that often requires exposure to machinery. Physical activity that sometimes requires exposure to hazardous materials (MSDS available). Block Imaging Parts & Service is an Equal Opportunity Employer The above job definition information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Job duties and responsibilities are subject to change based on changing business needs and conditions.

Infotree Service is a dynamic and entrepreneurial company, comprised of a team of dedicated professionals with over 50 years of direct experience. When you talk to Infotree's customers, you will repeatedly hear that it is Infotree's personalized attention and focus to customer needs that has resulted in such strong repeat business. Job Description Job Title: Project Coordinator Location: 444 Wealthy St., Grand Rapids, MI 49503 Duration: 24 months Summary: • Gathers, analyzes, translates and delivers information in clear, concise and meaningful formats based on specific project and/or program requirements and according to established project management standards. • Provides input to project research information; provides administrative and analytic support to the Project Manager. • Typically works on projects that are moderately complex to complex, and are large in size and organizational span. • May coordinate the activities of a project sub team and/or project activities to the extent those efforts might affect completion of assigned tasks. • Receives general direction from the reporting manager and/or project/program manager regarding tasks to be performed. Qualifications • May require a bachelor's degree and 1 to 2 years of experience. Additional Information If you are interested feel free to reach on ************ or email your resume on *************************

CommonSail Investment Group This Executive Administrative Assistant will support our Senior Leaders HR team. This consists of Human Resources, Talent Acquisition, Employee Care and Learning & Development. You will be responsible for a wide variety of highly skilled administrative tasks while working independently and within a team. Required Experience for an Executive Administrative Assistant: 3-7 years of experience as an Administrative or Executive Assistant supporting senior leaders High-energy individual with a positive attitude and the ability to make work enjoyable Creative mindset with a passion to incorporate some fun, humor, and excitement into our already amazing 1440 culture Thrives in a fast paced environment while remaining proactive, organized and energetic Proven self-starter with the ability to initiate and complete individual projects Demonstrates the importance of detail and follow through Takes pleasure in helping others Exercises good judgment and sensitivity to confidential and non-routine matters required Ability to improvise, multi-task and prioritize in a fast paced, always changing environment while maintaining composure Strong technical skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), especially Outlook and Excel Ability to utilize Yardi, Salesforce, Lease Hawk or other reporting tools is a plus Experience in Concur or other expense tools a plus Primary Responsibilities of an Executive Administrative Assistant: Live and breathe our 1440 company culture by creating the absolute best experience with every person, in every interaction, every minute of every day Assist the HR leadership team with administrative tasks such as; scheduling, time management, expenses, travel, email management, reporting, and presentations Responsible for ensuring the general coordination, organization and follow through for projects and initiatives. Coordinates on and off-site meetings, orchestrates conference calls and interviews Manages scheduling conflicts and prioritizes effectively Creation and tracking of various reports and tracking receipt of dashboard information from areas within the organization General correspondence, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy Works on special nonrecurring and ongoing projects which may include planning and coordinating multiple presentations and disseminating information timely and accurately Partner with other Executive and Administrative Assistants by offering help as needed Prepare budgets and miscellaneous reports Monitor team expenditures (contacts, invoices, reconcile team First Merit expenses) General Working Conditions: This position entails standing for long periods of time. While performing the duties of this job, the employee is required to communicate effectively with others, sit, stand, walk and use hands to handle keyboard, telephone, paper, files, and other equipment and objects. The employee is occasionally required to reach with hands and arms. This position requires the ability to review detailed documents and read computer screens. The employee will occasionally lift and/or move up to 25 pounds. The work environment requires appropriate interaction with others. The noise level in the work environment is moderate. Occasional travel to different locations may be required. We have comprehensive benefit packages that include health, dental, vision, 401(k), income protection, and extraordinary work-life benefits. If you love serving others, and are looking for an opportunity to thrive, CSIG holdings and our businesses is your destination. This classification description is intended to indicate the general kinds of tasks and levels of work difficulty that are required of positions given this title and should not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of the employees under her/his supervision. The use of a particular expression or illustration describing duties shall not exclude other duties not mentioned that are of a similar kind or level of difficulty. Equal Opportunity Employer #CSALL

Infotree Service is a dynamic and entrepreneurial company, comprised of a team of dedicated professionals with over 50 years of direct experience. When you talk to Infotree's customers, you will repeatedly hear that it is Infotree's personalized attention and focus to customer needs that has resulted in such strong repeat business. Job Description Job Title: Project Coordinator Location: 444 Wealthy St., Grand Rapids, MI 49503 Duration: 24 months Summary: • Gathers, analyzes, translates and delivers information in clear, concise and meaningful formats based on specific project and/or program requirements and according to established project management standards. • Provides input to project research information; provides administrative and analytic support to the Project Manager. • Typically works on projects that are moderately complex to complex, and are large in size and organizational span. • May coordinate the activities of a project sub team and/or project activities to the extent those efforts might affect completion of assigned tasks. • Receives general direction from the reporting manager and/or project/program manager regarding tasks to be performed. Qualifications • May require a bachelor's degree and 1 to 2 years of experience. Additional Information If you are interested feel free to reach on ************ or email your resume on *************************

Purpose or General Objective: This position is primarily responsible for managing the information, materials and processes of the Executive Office and the Board of Directors * Will provide detailed administrative support to the President/CEO such as scheduling, travel arrangements, taking, transcribing and maintaining minutes, notes and action plans from various Board, Executive Staff and other meetings. * Will administer GICMH's Policy and Procedure Manual by obtaining Management and BOD approval for content as required. * Is responsible for administering GICMH's ongoing CARF Accreditation activities. Will oversee and direct the activities of appropriate Executive Staff members to accomplish * Will process daily mail and express mail from various vendors (FedEx, UPS, etc.) and purchase materials and postage as needed. * Is responsible for developing vendor relationships, soliciting bids and purchasing office supplies for the entire agency * Will monitor office equipment such as fax, copier and postage machine and order repairs as needed. * Maintains the confidentiality and security of organizational information and files. * Schedule appropriate use of conference room for the CEO and Senior Management. * Will maintain the organization and appearance of the Battle Creek Campus. * Will exercise discretion and independent decision making, will act on behalf of the President/CEO in his/her absence as appropriate. * Will support marketing and media outreach as directed by the CEO. This will include the following; manage content on GICMH website, Mood Media, and other vendor(s) or third party providers as appropriate. Collaborate with GICMH executive staff to develop marketing opportunities with GICMH territory. * Will stay current in new technology, agency programs, grants and procedures that impact the position and the agency. * Other duties as assigned by the President/CEO Qualifications: * Must have the ability to process sensitive and highly confidential information in a professional and confidential manner. * Possesses customer service skills in a professional office environment. * Proficiency with Microsoft Office Products, including Word, Access, Excel, PowerPoint, Outlook and remote conferencing software as required. * Strong initiative, cordiality, punctuality, and dependability. * High School diploma or GED. Additional education beyond high school is preferred * Five or more years of increasingly responsible Executive Administration experience is required. * Excellent written, electronic and verbal communication skills. * Positive, helpful and professional interpersonal and customer service skills * Supervisory training and experience helpful. * The ability to process information and act independently and take initiative where appropriate. * Experience working with persons with disabilities and other barriers to employment preferred.

System Administrator Internship - East Lansing, MI This is a paid Internship with an hourly rate of $19.50/hr Duration: May 2026 - August 2026 Location: Based in our East Lansing, MI office, you'll have the opportunity to contribute to the local community while being an integral part of our organization. Are you a problem solver with a passion for technology? Are you excited about the opportunity to learn and contribute to the systems and infrastructure of GreenStone. If so, we have an exciting opportunity for you to embark on a journey as a System Administrator Intern. What You'll Gain by becoming at GreenStone Intern: * Hands-on experience in the agricultural finance industry. * Networking opportunities with professionals in the field. * The chance to work on meaningful projects that make a difference in rural communities. * Mentorship and guidance from experienced professionals. * A dynamic and supportive work environment. Key Responsibilities of a Systems Administrator Intern: * Provide comprehensive support for both on-premises servers and cloud infrastructure, ensuring optimal performance and uptime. * Collaborate with system administrators to support day-to-day operations, ongoing projects, and system changes, driving efficiency and reliability. * Assist with software installations, automation, and scripting to resolve issues, implement system changes, and support both software and hardware configurations. * Deliver technical support and guidance to employees and contractors, ensuring smooth operation of systems and services. * Assist in configuring, monitoring, upgrading, and supporting multiple software stacks for core business applications. * Support monitoring and management of log systems to ensure security compliance and proactive system management. Requirements: * Must be pursuing a Bachelor's degree in Computer Science or Information Systems. * Sophomore Status or above. * 3.00 GPA is required. About Us... GreenStone Farm Credit Services is over an $15 billion financial services institution with over 600 employees in 35 locations throughout Michigan and northeast Wisconsin. GreenStone provides short term and long-term credit to our customers, as well as a variety of other products and services, such as crop insurance, life and disability insurance, accounting services, tax planning and preparation, and appraisals. Don't miss the chance to kickstart your career with an internship with GreenStone Farm Credit Services. Apply today and be a part of our mission to support agriculture and rural communities! GreenStone Farm Credit Services is an equal opportunity employer. It is our policy to provide equal employment opportunity to all persons regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, genetic information, or any other characteristic protected by law. We comply with all federal, state and local equal employment opportunity regulations. We conduct all personnel decisions and processes relating to our employees and job applicants in an environment free of discrimination and harassment.

Flatrock AFC home is looking for a proactive and detail-oriented Corporate Administrative Assistant to provide essential support across our organization. In this role, you'll manage a variety of administrative tasks-from handling mail and drafting documents to maintaining records, coordinating companywide meetings, and overseeing key trackers and software systems. If you thrive in a fast-paced environment and enjoy keeping operations running smoothly, we'd love to hear from you. Duties and Responsibilities: Retrieve mail and distribute accordingly Draft letters and documents; collecting and analyzing information File and retrieve HR and our corporate records, documents, and reports as needed Assist with preparing for companywide meetings Complete miscellaneous errands as needed including but not limited to: Picking up or dropping items Oversee spreadsheets for various projects including but not limited to: Pop ins Guardian calls tracker Use various software, including word processing, spreadsheets, database, and presentation software Prepare and format information for internal and external distribution Maintain Microsoft TEAMS application as an administrator to add and remove users to home Oversee vehicle tracker and complete Secretary of State renewals Complete special order request purchases as assigned Complete supply orders Complete Amazon wish list as sent by CSA's Assist the Community Support Advocate Manager with any Oakley or companywide events as needed Maintain positive, open, and support relationship with all management and staff Maintain and advocate for all Flatrock residents' rights Complete any additional tasks assigned Qualifications: Must have High School diploma or equivalent Reliable transportation Valid driver's license 3+ years of experience in secretarial and/or administrative support roles Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Strong organizational skills with meticulous attention to detail Proven ability to manage multiple tasks and produce error-free work under pressure Strong organizational skills with meticulous attention to detail Proven ability to manage multiple tasks and produce error-free work under pressure This indicates the general nature of the work and essential functions expected to be performed by employees within this position. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. The job description will be reviewed periodically as duties and responsibilities change with business necessity. Coordinated Care Professional Services LLC embraces an employment environment that promotes recovery and discovery with an integrated person-centered approach to treatment services that is trauma informed and culturally competent. An employee in this or any position is expected to support this environment Powered by JazzHR ev S0SAMbnN

Working at Freudenberg: We will wow your world! Responsibilities: Provide administrative support (data entry, filing, record retention, supply orders, reports, coordination of appointments, meetings and visitors, as well as telephone coverage) for Corporate and CTUSA departments, as well as back up and administrative assistance to the Manager, Global Administration. Coordinates meetings: agenda, invitations, equipment and room reservations, ordering supplies, serving, and cleaning up lunches. Coordinates international and domestic travel arrangements and schedule accommodations for training groups or individuals that visit CTUSA, local hotels/transportation, prepares and distributes travel itineraries and agendas, as well as any miscellaneous arrangements. Maintain contract/agreements, contract templates, signature processing, and corresponding databases to control accuracy, and follow data privacy / record retention policies. Maintain and organize Corporate and Admin information/communication via the company intranet, shared files, and announcements. Maintain inventory and organization of administrative and special project supplies (including laboratory, catering, holiday, celebration, redesigns and building/furniture orders, etc.). Back up support to the Global Admin team when needed, as well as special projects from Manager. Qualifications: 3+ years administrative support experience. Bachelor's degree, preferred. Tech savvy in Microsoft Office and SharePoint, with experience using Adobe or other creative programs. Critical thinking skills to manage and organize multiple priorities and projects at once, demonstrating the ability to be flexible and reliable with assignments that require a high level of urgency and diplomacy. Ability to handle highly confidential and sensitive information without compromising security. Strong attention to detail in writing and communication skills. The Freudenberg Group is an equal opportunity employer that is committed to diversity and inclusion. Employment opportunities are available to all applicants and associates without regard to race, color, religion, creed, gender (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender identity or expression, national origin, ancestry, age, mental or physical disability, genetic information, marital status, familial status, sexual orientation, protected military or veteran status, or any other characteristic protected by applicable law. Chem-Trend Limited Partnership

Primarily responsible for providing all assistance to the Community Manager and residents at an on-site property which includes daily customer service to homeowners and HOA board members. Perform a wide spectrum of administrative duties that are essential to successfully enforcing community Covenants, Compliance & Regulations (CC&R's), provides administrative support and other tasks as directed to On-site Community Manager and other on-site staff members. Develops a working relationship with community board members and home owners. Extend top-notch customer service and problem resolution via phone and face-to-face interaction with board members and residents. Provide traditional office support by maintaining calendars and appointments, composing correspondence, and creating/maintaining database information. Arrange various meetings (times/locations) and prepare all correspondence necessary to notify included parties. Assists with community inspections of common areas according to AAM's management contract. Work with vendors to provide direction and collect bids per the manager. Perform various general accounting duties, including some A/P, A/R, coding of invoices and billing. Maintains accurate and current association records. Performs other duties as directed by management staff. Knowledge, Skills and Abilities: Ability to multitask, and prepare and process large amounts of administrative and customer request items while being detail oriented. Ability to handle multiple tasks simultaneously, establish priorities, and meet deadlines. Exceptional organization and tracking skills. Ability to function efficiently in a fast-paced, demanding environment. Ability to proficiently utilize computer programs and database systems, including Microsoft Office, internet and e-mail systems. Ability to interact and work positively and effectively with homeowners and staff at all levels. Advanced communication skills both verbal and written. Superior customer service skills and phone etiquette. Ability to work collaboratively and cooperatively within the department as well as with other departments. Physical Demands & Work Environment: Primarily sitting at work station utilizing a computer in an office setting. May be required to lift boxes, fill paper trays, and other minor physical office related tasks. Walking/driving through community to assist in the inspection of common areas. Helping to set up/break down for events and/or meetings as needed. #IND123

Job DescriptionAbout the Role We're looking for a highly organized and flexible Administrative Support professional to join our team. In this role, you'll play a key part in keeping our facility running smoothly by managing staff schedules, ensuring adequate coverage, and supporting Administrative Services. If you thrive in a fast-paced environment, enjoy problem-solving, and have a talent for multitasking, this position is a great fit. What You'll Do Create and maintain schedules for CNAs, PCNAs, RNs, and LPNs. Coordinate staffing for call-ins, time-off requests, and unexpected absences. Ensure adequate staffing levels across all shifts. Participate in weekly position control meetings to review staffing changes and needs. Support Human Resources with administrative tasks such as onboarding, filing, and recordkeeping as needed. Provide administrative support to other departments when required. Maintain accurate, confidential records and communicate schedule updates clearly to staff. What We're Looking For High school diploma or equivalent (associate degree preferred). Previous experience in scheduling, staffing, or administration - healthcare experience a plus. Strong organizational skills with the ability to multitask and adapt quickly. Proficiency in Microsoft Office and scheduling software. Excellent communication skills and attention to detail. Professional, dependable, and team-oriented with a strong sense of confidentiality. Why Join Us? Be part of a supportive team in a mission-driven healthcare environment. Opportunity to learn and grow with cross-departmental exposure. Competitive compensation and benefits package. Physical Requirements: Must be able to lift up to 25 lbs. Ability to walk, climb stairs, push and/or pull equipment and residents as needed. This position requires the ability to perform the essential functions described. These functions are not limited to the above requirements. Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements. Job Posted by ApplicantPro

Job Summary: Under the direction of the Hospital Director, the Rights Officer will assure the agency operates a Recipient Rights System that is in compliance with the Michigan Mental Health Code (P.A. 258 of 1974, as amended), particularly Chapters 7 and 7a: 1) Receive reports of, and investigate apparent or suspected violations of rights 2) Act to assist recipients of mental health services in obtaining resolution of complaints, and act on behalf of recipients to obtain remedies for apparent violations 3) Otherwise endeavor to safeguard the rights guaranteed by the Mental Health Code through activities of prevention, monitoring and education of the agency and its staff. Duties and Responsibilities Prevention Prepare and/or review agency policies, procedures, and standards relating to the rights of recipients. Work cooperatively with outside agencies such as Michigan Protection and Advocacy, state departments and local law enforcement agencies, and other advocacy or regulatory groups to ensure protection of rights of recipients being served by the agency. Assure that all contracts for mental health services entered into by the agency contain language which protects and promotes the rights of mental health service recipients, by mandating training of contract staff and adherence to the rights protection system. Alert the Director to agency practices that may potentially violate rights. Monitoring Review incident reports regarding recipients. Whenever such reports indicate a potential violation of rights has occurred, assure that an intervention or investigation is initiated. Review the circumstances surrounding the death of, or serious injury to a recipient. If there is an apparent or suspected violation of rights conduct an investigation. Review Reports from accrediting bodies where information pertinent to rights protection is contained. Conduct announced and unannounced visits to all service sites, minimally once a year. Document deficiencies and act to monitor remedial action to resolve deficiencies. Education Oversees the development, organization, and implementation of training on recipient rights for employees, contract employees, volunteers or other agents of the agency, within 30 days of hire. When possible, develop training for consumers and family members. Ensure training of the rights advisory and appeals committee members. Develop and conduct training as required by contract or in response to complaint trends. Complaint Resolution Receive and acknowledge all complaints of apparent or suspected violations of rights. Investigate, or if appropriate, intervene to resolve allegations of rights violations as specified by the Mental Health Code and contractual requirements. Determine responsibility for rights violations and recommend actions necessary to remediate violations in a timely manner and prevent recurrences. If necessary, assist the complainant or others with standing to appeal, in the appeal process. Assure adherence to proper due process procedures required for appeals made to the agency appeals committee. If necessary, assist the appellant in filing an appeal to the Department of Community Heath Step 2 Appeal when appeals have been exhausted at the local level. Other Act as staff liaison to the recipient rights advisory committee. Assist the recipient rights advisory committee in reviewing the funding of the recipient rights office. Prepare an annual report of rights activity for review by the Advisory Committee and subsequent submission by the Agency Director to the Department of Community Health and the Board. Prepare a semiannual report of rights activity for review by the Advisory Committee and submission to MDHHS. Maintain knowledge of current practices in rights protection through participation in training annually (minimum of 36 rights credit hours every 3 years, as identified in the MDHHS-ORR Training Technical Requirement). EMPLOYMENT QUALIFICATIONS; Education: High School Diploma or equivalent required. BA degree in a human services field, management, public administration, social science, or a law degree is preferred. Experience: Professional experience indicating knowledge of challenges faced by patients and family during acute psychiatric stays is preferred. A minimum of one-year's professional experience in investigation and advocacy within a private or public human services agency (or comparable experience) preferred. Working knowledge of the Mental Health Code and the ability to interpret and apply statutes, rules, policies and procedures also preferred. Other: Seeks guidance and remains knowledgeable of, and complies with, all applicable federal and state laws as well as regulations and hospital policies that apply to assigned duties. Complies with hospital expectations regarding ethical behavior and standards of conduct. Complies with federal and hospital requirements in the areas of protected health information and patient privacy. Principle Functions: The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. Following established policies and procedures, relays incoming and outgoing telephone calls and operates public address or paging system as requested. Greets visitors and patients and gives directions as needed. Identifies and responds to “code” situations. Provides routine approved patient information to callers and refers other inquiries to supervisor. Gathers registration information and registers all patients coming into the hospital, both inpatient and outpatient. Receives and enters demographic, insurance, contact and follow up information into assigned computer system. Duties/Responsibilities : Answers and transfers phone calls promptly, screening when necessary. Welcomes and directs visitors and clients to the appropriate areas. Provides approved hospital and patient status information, as well as directory assistance for outside callers. Attends and participates in facility in-services and educational programs as required. Maintains filing systems as assigned. Maintains a variety of records including names and locations of physicians on call, patient information (such as admission, transfer, discharge and condition data), changes in directory numbers, telephone repairs performed and the like. Adheres to disaster, emergency, safety and fire policies and procedures in response to alarms, notices, codes, STAT calls and so forth by notifying appropriate hospital or outside agency personnel and specifying areas involved. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed. Notifies appropriate department directors for supplies as needed. Assists in typing and filing as requested. Cooperates and maintains good rapport with staff, managers, visitors and community members. Maintains a professional approach with confidentiality. Assures protection and privacy of health information as attained through written, electronic or oral disclosures. Is prompt and efficient with minimal absences. Seeks guidance and remains knowledgeable of, and complies with, all applicable federal and state laws, as well as hospital policies that apply to assigned duties. Complies with hospital expectations regarding ethical behavior and standards of conduct. Complies with federal and hospital requirements in the areas of protected health information and patient privacy. Responds to and resolves administrative inquiries and questions. Coordinates and schedules travel, meetings, and appointments for Administrator, managers or supervisors. Prepares agendas and schedules for meetings. Records and distributes minutes or other records for meetings. Maintains office supplies and coordinates maintenance of office equipment. Assists accounting department with accounts payable process as needed. Assist in limited HR duties Performs other related duties as assigned. Required Skills/Abilities : Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Proficient in Microsoft Office Suite or related software. Excellent organizational skills and attention to detail. Basic understanding of clerical procedures and systems such as recordkeeping and filing. Ability to work independently. Requirements: Education: High School graduate or equivalent required; associates degree preferred. Experience: Three to five years of experience in an administrative role. Skills: Successful completion of BLS/CPR and SAFE training. Physical: Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times.

Responsibilitiesarrow_right * Provide administrative support (data entry, filing, record retention, supply orders, reports, coordination of appointments, meetings and visitors, as well as telephone coverage) for Corporate and CTUSA departments, as well as back up and administrative assistance to the Manager, Global Administration. * Coordinates meetings: agenda, invitations, equipment and room reservations, ordering supplies, serving, and cleaning up lunches. * Coordinates international and domestic travel arrangements and schedule accommodations for training groups or individuals that visit CTUSA, local hotels/transportation, prepares and distributes travel itineraries and agendas, as well as any miscellaneous arrangements. * Maintain contract/agreements, contract templates, signature processing, and corresponding databases to control accuracy, and follow data privacy / record retention policies. * Maintain and organize Corporate and Admin information/communication via the company intranet, shared files, and announcements. * Maintain inventory and organization of administrative and special project supplies (including laboratory, catering, holiday, celebration, redesigns and building/furniture orders, etc.). * Back up support to the Global Admin team when needed, as well as special projects from Manager. Qualificationsarrow_right * 3+ years administrative support experience. * Bachelor's degree, preferred. * Tech savvy in Microsoft Office and SharePoint, with experience using Adobe or other creative programs. * Critical thinking skills to manage and organize multiple priorities and projects at once, demonstrating the ability to be flexible and reliable with assignments that require a high level of urgency and diplomacy. * Ability to handle highly confidential and sensitive information without compromising security. * Strong attention to detail in writing and communication skills.

Job Description Job Title: Administrative Assistant Reports to: Community Manager DTN is a 50 year old vertically integrated real estate firm based in Lansing, MI. We are one of Michigan's largest and well respected construction, development and ownership companies of multifamily real estate properties. Through our development and operations team, DTN seeks to create and deliver unique experiences for those choosing a DTN home or apartment. As the Administrative Assistant, you will influence and guide the experience for those that visit a DTN owned or managed community. Job Summary The Zone Administrative Assistant supports the Community Manager through managing day to day functions within the property management office including collections, accounts payable, resident management, Yardi system administration, and utility management. This essential role is an entry level position into the company for someone that is well- organized, analytical, and able to multi-task. As an Administrative Assistant, your primary responsibilities include: Manage all property collections including posting of rent, managing delinquent accounts, and ensuring accurate resident ledgers Post all entries to resident accounts and manage move-in and move-out files including Yardi data entry Manage all accounts payable including invoice entry, managing purchase orders at the direction of the Community Manager, and ordering supplies as directed by Community Manager Track other compliance items related to site operations and DTN policies as requested by Community Manager Send out resident notices as necessary for lease compliance and community announcements Provide regular reporting to Community Manager on status of collections, utility usage, and other reporting as requested by Community Manager Assist with Master Control Log (MCL) and Changeover set up Core Candidate Qualities: Bookkeeping, Bill Payment, Accounts Payable, Accounts Receivable experience; preferably in a real estate environment Strong attention to detail Team player Desire to provide great customer outcomes An eye for detail- Our properties and team members are representing the brand Proficient with computers and various software platforms including but not limited to Microsoft Word, Outlook, Excel and PowerPoint. Experience using an industry software is preferred Can do attitude- Willingness to take on various roles as may be necessary to achieve property goals Availability at night and on weekends at various times during the year Reliable transportation to get to work daily and to conduct daily job responsibilities Can do attitude and collaborative mindset - We all succeed by working as a team An eye for detail - Our properties and team members are representing the DTN brand Desire to provide great customer outcomes Proficient with computers and various software platforms including but not limited to Microsoft Word, Outlook, Excel and PowerPoint Experience using industry software is preferred Reliable transportation to get to work daily and conduct daily job responsibilities Benefits: Health, Vision, and Dental Coverage Competitive 401K package Paid Time Off Paid Holidays 8 Hours Paid Annual Volunteer Time Education Reimbursement Mileage Reimbursement Rental Discount at Select DTN Properties Ongoing Training, Mentorship and Job Shadowing Growth Opportunity Expected Schedule: Monday - Friday (40 hours) Manager On Call rotation is expected in this role, estimated every 8 weeks If you are interested in joining our company but do not feel you meet the requirements for this position, APPLY anyway! We are always looking for talented and motivated individuals to join our team in various departments. We will review your resume and will reach out if there are any other roles that closely match your qualifications! For more information, please visit ************** Powered by JazzHR yn GOlr5M5t

Since 2010, Cormart Technology Inc. (CMT) has been an enabler and partner of businesses in service innovation. CMT is focused on solving the challenges faced by growing businesses through the synthesis of information, insight, talent and technology. CMT provides solutions that meet the unique needs of rapidly growing organizations. CMT helps improve the efficiency and effectiveness of business operations, helping companies achieve agility in adapting to market pressure, win closer relationships with your customers, and achieve sustained growth for your employees and shareholders. Job Description Job brie f Military Administrative assistant duties and responsibility includes providing administrative support to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communication. The admin job scope includes communicating via phone and email ensuring that all administrative assistant duties are completed accurately and delivered with high quality and in a timely manner. Responsibilities Answer and direct phone calls. Organize and schedule meetings and appointments. Maintain contact lists. Produce and distribute correspondence memos, letters, faxes and forms. Assist in the preparation of regularly scheduled reports. Qualifications Requirements Veterans should have at least 2 year military experience Proven admin or assistant experience Knowledge of office management systems and procedures Excellent time management skills and ability to multi-task and prioritise work Additional Information All your information will be kept confidential according to EEO guidelines. Veterans should only apply for this job post. Cormart Technology Benefits to employee:Health, Dental, Life and AD&D Insurance, Employee Wellness and 401k plans.Paid Time Off and Holidays with Generous Company Discounts Thank you

Howard Hanna is a family owned and operated real estate company founded in 1957. It has offices in New York, Ohio, Michigan, Pennsylvania, Virginia, West Virginia, North Carolina and Maryland. It also owns title insurance, insurance and mortgage affiliates. Howard Hanna is the 3rd largest real estate company in the country. Job Description Seasoned and productive Associate Broker with experience as a broker/owner, manager and major franchise board member is looking to expand his team by adding hybrid buyer agent/listing agents to his staff. Benefit to team members is to be under the direct supervision, training and mentoring of a well known and respected name who can generate leads, removing some of the burden from the new agent. Focus will be primarly the Jackson Market, with secondary focus Washtenaw, Lenawee and Hillsdale Counties. Also looking for someone to do strictly administrative tasks. Must be detailed oriented, flexible hours, part time to start. Qualifications Self starter, confident, focused and great social skills. The hours are flexible and even allow for someone to work another job initially.. Must possess excellent understanding of the Internet. Company provided training plus one on one with team leader. Additional Information All your information will be kept confidential according to EEO guidelines.

Title: Administrative Assistant, Onboarding & Implementation Reports to: Onboarding & Implementation Manager FLSA Classification: Non-Exempt Full-Time or Part-Time: Full-Time Salary Range: $16-$18/hour Starting pay varies based on location and experience, in compliance with specific state wage regulations. Competitive rates tailored to your geography and expertise. Position Overview: The Administrative Assistant, Onboarding & Implementation provides essential administrative support to the Onboarding & Implementation Manager. This role plays a key part in the successful integration of new clients into Coronis Health's Revenue Cycle Management (RCM) system. Responsibilities include maintaining accurate documentation, scheduling meetings, and coordinating communication between clients and internal stakeholders to ensure a seamless onboarding experience. Key Responsibilities: • Schedule and coordinate client meetings focused on data collection and system integration. • Assist in gathering, validating, and organizing client data for system setup and configuration. • Track onboarding milestones to ensure timely completion of tasks such as system access and portal setup. • Monitor early client charges and payments to support smooth RCM operations during the transition. • Maintain organized documentation for each client, including meeting notes and client-specific setup instructions. • Manage calendars for the Onboarding & Implementation Manager and coordinate internal resources for implementation projects. Skills and Competencies: • Excellent organizational and time management skills. • Strong attention to detail and accuracy. • Clear and professional communication skills, both written and verbal. • Ability to manage multiple tasks and priorities efficiently. • Strong interpersonal skills to support cross-functional collaboration. Education and Experience: • High school diploma or equivalent required. • Minimum of 2 years of administrative experience, preferably in project coordination, onboarding, or operations. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). • Experience with project management or billing systems preferred. • Familiarity with Revenue Cycle Management (RCM) processes is a plus. Additional Information: This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities, and working conditions may change as needs evolve. Coronis Health is committed to creating a diverse and inclusive environment where all employees are treated fairly and with respect. We are an equal-opportunity employer, providing equal opportunities to all applicants and employees regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected characteristic. We welcome and encourage applications from candidates of all backgrounds.