Executive administrative assistant jobs in Medford, OR - 22 jobs

Administrative Assistant (Part-Time) BBSI is recruiting on behalf of our client for a dependable and detail-oriented Administrative Assistant to support daily office operations. This role is ideal for someone who is organized, punctual, and comfortable working in a professional office setting. Schedule: 6 hours per day 4 days per week (Monday-Thursday) 9:00 a.m. - 3:00 p.m. Pay: $20 per hour Position Summary: The Administrative Assistant will provide essential administrative and clerical support to ensure smooth and efficient office operations. The ideal candidate is reliable, detail-oriented, and able to manage multiple tasks with accuracy and professionalism. Key Responsibilities: Provide general administrative and clerical support Manage email correspondence, scheduling, and document preparation Perform data entry and maintain organized filing systems Assist with daily office operations using Microsoft Office 365 Support additional office tasks as needed Qualifications & Requirements: Proficiency in Microsoft Office 365 (Word, Excel, Outlook, Teams) Strong organizational, time management, and attention-to-detail skills Reliable and punctual with consistent attendance Ability to adhere to a business-casual dress code Experience with QuickBooks is a plus, but not required Job Details: Job Type: Part-time Work Location: In person INDSO

Administrative Assistant (Part-Time) BBSI is recruiting on behalf of our client for a dependable and detail-oriented Administrative Assistant to support daily office operations. This role is ideal for someone who is organized, punctual, and comfortable working in a professional office setting. Schedule: * 6 hours per day * 4 days per week (Monday-Thursday) * 9:00 a.m. - 3:00 p.m. Pay: * $20 per hour Position Summary: The Administrative Assistant will provide essential administrative and clerical support to ensure smooth and efficient office operations. The ideal candidate is reliable, detail-oriented, and able to manage multiple tasks with accuracy and professionalism. Key Responsibilities: * Provide general administrative and clerical support * Manage email correspondence, scheduling, and document preparation * Perform data entry and maintain organized filing systems * Assist with daily office operations using Microsoft Office 365 * Support additional office tasks as needed Qualifications & Requirements: * Proficiency in Microsoft Office 365 (Word, Excel, Outlook, Teams) * Strong organizational, time management, and attention-to-detail skills * Reliable and punctual with consistent attendance * Ability to adhere to a business-casual dress code * Experience with QuickBooks is a plus, but not required Job Details: Job Type: Part-time Work Location: In person INDSO

Department Correctional Employment Type Full Time Location Jackson County Workplace type Onsite Compensation $25.00 - $28.00 / hour Key Responsibilities About MedTrust

Embrace the Customer 1st strategy and encourage associates to deliver excellent service by creating an outstanding customer experience. Establish and maintain a safe and clean environment that encourages our customers to return. Achieve sales and profit goals established, control all established quality assurance standards, and monitor all functions, duties and activities for the department. Demonstrate the company's core values of respect, honesty, integrity, diversity, inclusion and safety. Minimum Must be 18 or older Effective communication skills Knowledge of basic math Ability to handle stressful situations Current food handlers permit once employed Desired High school education or equivalent Management experience Retail/Deli/Bakery experience Second language (speaking, reading and/or writing) Promote trust and respect among associates, with a positive attitude. Communicate company, department, and job specific information to associates. Establish department performance goals and empower associates to meet or exceed targets through teamwork. Develop adequate scheduling to manage customer volume. Train and develop associates on performance of their job and participate in the performance appraisal process. Adhere to all local, state and federal laws, company guidelines, food safety regulations and guidelines. Create an environment that enables customers to feel welcome, important and appreciated by answering questions regarding specials and products sold within the department/store. Prepare deli/bakery items per customer requests and slice deli meats and cheeses to customers' requesting using proper equipment according to company guidelines: fryer, rotisserie, heat lamps, and ovens. Offer product samples to help customers discover new items or products they inquire about. Provide customers the fresh products they order and correct portion size (or as close as possible to amount ordered) to prevent shrink. Inform and educate department associates on promotions, create and implement department period promotional plan in partnership with store management, stay current with present, future, seasonal and special ads. Prepare and submit seasonal critiques for the sales and merchandising supervisor. Assist store management in preparing the store/department budget, expense control, profit/loss reviews, and take appropriate action on all financial reports. Schedule daily, weekly and monthly price changes by updating shelf tags and promotional signs. Plan and organize inventory process, maintain awareness of inventory/stocking conditions, note any discrepancies, train department associates on inventory/stocking and Computer Assisted Ordering. Prepare foods according to food temperature logs, follow cooking instructions, ensure proper temperatures in cases and coolers are maintained and temperature logs are maintained. Reinforce safety programs by complying with safety procedures, identifying unsafe conditions, practicing preventive maintenance by properly inspecting equipment, notifying store management of any items in need of repair and of customer or employee accidents. Report all safety risks, or issues, and illegal activity, including: robbery, theft or fraud. Must be able to perform the essential functions of this position with or without reasonable accommodation.

Temp To Full-Time Works with Program Management team and related departments to meet all program delivery goals. Will ensure customer orders and quotations are processed, and other requirements are met effectively and on a timely basis. Records and reports the status of equipment returns, repairs, replacements, sales orders, and delivery schedules. Maintains records of returns, schedule changes, product enhancements or changes and product pricing, and resolves return credit problems. Responsible for tracking, documentation and reporting for both internal and external stakeholders. RESPONSIBILITIES: • Collaborate with Program Manager to adjust backlogs, ensuring accurate ship dates, commit dates and improve on-time delivery. • Prepare reports for key business indicators. • Assist Program Manager to manage all commercial aspects of the business including product margin, product pricing (price effectiveness, inventory revaluation), RMAs, and ECO's • Assist in processing customer part orders in accordance with established procedures. Accurately enter orders into computer system per system requirements and established procedures. Issue order confirmations to customers as necessary. • Maintain customer files as needed for record keeping and for regular interaction with customers regarding account activity. • Collect information from customers regarding product or service complaints. Process information in accordance with company compliant procedures and ensure that the information is promptly delivered to the Quality Manager and Sales. • Receive and respond to customer invoicing questions and work with accounting to resolve. • Helps coordinate process flow of quotes and new products through Engineering, Purchasing, and Production. QUALIFICATIONS: • Minimum of 3 years in Customer Service, Program Administration, or a similar role. • Strong verbal and written communication skills. • Ability to work independently and efficiently under pressure in a fast-paced environment • Ability to work with basic mathematical concepts such as fractions, percentages, ratios, and proportions and apply them in practical situations. • Proficiency in Microsoft Office applications: Excel, Word, PowerPoint. 19.00 Qualifications HS dip/GED some college pref. 3yrs Customer Service, Program Admin or similar role. Microsoft office, excel, power point

Secretarial/Clerical/Administrative Assistant III The Administrative Assistant III ï ½ Bilingual/Biliterate will support the Communications and Partnership (CaP) Coordinator by assisting with communication, scheduling, and documentation. This position will play a key role in supporting inclusive, equitable systems and practices that reflect the needs of our employees and the communities we serve, creating sustainable change rooted in our shared values. The AA III will also support data collection, event coordination, and collaboration within the agency, with district personnel, and with community partners. This role will contribute to SOESD's internal communication plan, assist with the agency-wide newsletter, and play a central role in supporting social mediaï ½working in collaboration with the CaP Coordinator to ensure brand consistency across platforms, including the SOESD website. Strong attention to detail, follow-through, reliability, and the ability to work both collaboratively and independently are essential. About SOESD Southern Oregon ESD is located in the Rogue Valley, the cultural and economic heart of southern Oregon, home to legendary snow-skiing, white-water rafting, kayaking, hiking, fishing, as well as numerous cultural venues and events such as art galleries, the Britt Music Festivals, the Ashland Independent Film Festival, and the renowned Oregon Shakespeare Festival. For more information on living in the Rogue Valley, please see: Education: ************************ Cultural Opportunities: ************************ Recreational Opportunities: ************************* Health Care: ************************* Bilingual/Biliterate (Spanish/English) Administrative Assistant III Position Goal: To assist the program administrator in English and Spanish in performing a full range of secretarial and specialized staff duties to support program and other operations requiring specific knowledge of agency programs, functions, policies, and procedures and may exercise technical and functional direction and guidance over clerical staff. Typical duties depend on specific assignments and may include: assist in budget preparation and monitoring, providing staff support to directors, coordinators, supervisors, and outside agencies; serving as a representative for the program as directed by the administrator. Essential Duties and Responsibilities: Employees in this position perform some or all of the following tasks in Spanish and English . Others duties may be assigned. Essential duties of this position include: Prepares a wide range of documents (e.g., letters, reports, memos, forms) from draft or general instructions or verbally responds to inquiries, requiring general knowledge of agency operations. Compiles, organizes, and maintains program statistical data in a usable form for completing various reports pertaining to federal, state, and county information requirements. Processes purchase orders, expense reimbursement statements, travel requests, and other related requisitions assuring proper approvals, coding and records; purchases office supplies and equipment for the unit, and maintains inventory of supplies and related materials. Performs receptionist functions such as screening incoming calls, taking messages, and/or routing calls; responds to routine questions about programs or services; greets visitors and directs to appropriate location and / or staff person. Sorts, screens, distributes, and responds to correspondence within program / department in a variety of formats (US Mail, courier mail, and e-mail). Prepares and organizes materials for meetings, arranges for food services, prepares agenda, secures meeting location, composes minutes, prepares correspondence and meeting reminders, transcribes and processes dictation (determining layout and format), and performs follow-up assignments. Coordinates workshops locations, designs brochures, registers participants, and assists presenters in preparation of material. Assures Spanish workshop materials are accurate. Establishes, maintains, and updates files, lists, records, and logs on computerized and manual record keeping systems; accesses, retrieves, verifies and inputs data pertinent to the program needs. Coordinates staff travel needs including conference registration, hotel accommodations, and transportation requirements. Maintains attendance and other employee records for related program / department. Maintains an appointment calendar for supervisor and staff, schedules appointments and meetings, and assists in day-to-day planning. Oversees inventory of office supplies, and ensures maintenance of office equipment. Supports staff in building systems operations, such as use of computer, fax machine, photo copiers, telephone system, voice mail, and printers. Works as a team member through effective communication and interpersonal skills with staff and community. Establishes and maintains a high level of confidentiality with personnel, students, and program/agency information. Make decisions independently according to established policies Serve as the key contact person for a program, school or other functions, which may include responsibilities for parent, student, or other customer communications, and/or liaison with other agency departments, school districts, or agencies. Compiles data from varied sources and makes summary reports. May involve statistical calculations and tabulations in accordance with established formulas and equations. May involve obtaining quotes from vendors as directed and providing printing estimates to customers. Researches files and records for information as directed or based on department policies or legal requirements. Contributes to the economic efficiency of the program by monitoring expenditures and billing systems, tracking and reconciling grants, funding, and revenue, and performing budgeting and bookkeeping functions. Initiates regularly recurring reports and standard form letters. Maintains program records, making periodical audits as necessary, and prepares follow-up reports requiring action on a periodic basis. Interprets conversations as needed by SOESD administrators. Able to read, prepare and interpret documents in English and Spanish. Performs other job-related duties as assigned by direct supervisor. Minimum Qualifications: High School Diploma or equivalent and four years progressively responsible secretarial experience; or any combination of education and experience which would provide the applicant with the desired skills, knowledge and ability required to perform the job. Bilingual and biliterate in Spanish/English as evidenced by a score of a minimum of "advanced low" on the OPIc. Completion of SOESD's Introduction to Interpretation Workshop with a passing final exam score within year one of employment). Experience working with the Latino community. Draft and prepare reports, correspondence, and records, using accurate business English and Spanish, composition, spelling, grammar, and punctuation. Demonstrate a high skill level in using current office technology including keyboard skills, transcription and elementary accounting. Working knowledge of budgeting and bookkeeping practices and procedures. Excellent communication skills to effectively represent policies and procedures to parents, students, other employees, agencies and the general public. Work independently and organize work with minimum supervision. Work with a high degree of accuracy and attention to detail to meet deadlines. Demonstrate keyboarding skills of 60 WPM or as specified for the position. Thorough knowledge of applicable computer software and demonstrated skill with regard to application Experience working with diverse populations including culturally, economically, and linguistically diverse populations. Physically perform assigned duties. Any equivalent combination of experience, certification and training/education, deemed by the district, which provides the knowledge, skills and abilities necessary to perform the essential functions of this job may be used as an alternative to this prerequisite. LOCATION: In person at the Grape Street Office: 101 N. Grape Street, Medford, OR 97501 Length of Position: 1.0 FTE (40 hour work week) /258 days (annual year-round position) SALARY: Per the 2025-2026 Classified Collective Bargaining Agreement $19.09/hour - $22.86/hour. IMMEDIATE SUPERVISOR: Program Administrator SOESD Benefits (For .50 FTE and Over): Southern Oregon ESD contributes up to $2045.00 per month (family coverage) for health, dental and vision insurance premiums for qualified employees. Employer-paid PERS (Public Employee Retirement System), including additional 6% individual investment account with PERS. 9 paid holidays A generous sick, vacation and discretionary (personal) leave packet is also provided to qualified employees. Health Insurance: OEBB MODA Includes medical, dental, vision & prescription insurance Monthly premium deducted pre-tax Options: Health Savings Accounts Flexible Spending Accounts ï ½ medical, day-care expenses Optional Coverage for Additional Life, AD&D, Short Term Disability Insurance through Aflac or American Fidelity 403(b) Mercy Flights Membership The following physician requirements are essential functions of this position: 1. Stand/Walk: 1-4 hours/day 2. Sit/Sit on Floor: 6-8 hours/day 3. Drive: 4-6 hours/day 4. Bending: Occasionally 5. Squat: Occasionally 6. Climb Stairs: Occasionally 7. Single Grasping: Frequently 8. Pushing: Occasionally 9. Pulling: Occasionally 10. Fine Manipulation: Frequently 11. Repetitive Foot Control: Limited 12. Lifting (less than 25 lbs): Occasionally 13. Lifiting (25-50 lbs): Limited 14. Lifting (50-75 lbs): Not at all 15. Lifting (75-100 lbs): Not at all 16. Shift Position Quickly: Limited 17. Strenth/Endurance: Limited Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable. EQUAL OPPORTUNITY SOESD is an equal opportunity employer that complies with applicable employment discrimination laws, including ORS Ch. 659, Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, the Rehabilitation Act of 1973, the Americans with Disabilities Act and the Age Discrimination in Employment Ac

Secretarial/Clerical/Administrative Assistant III This role will contribute to SOESD's internal communication plan, assist with the agency-wide newsletter, and play a central role in supporting social media working in collaboration with the CaP Coordinator to ensure brand consistency across platforms, including the SOESD website. Strong attention to detail, follow-through, reliability, and the ability to work both collaboratively and independently are essential. About SOESD Southern Oregon ESD is located in the Rogue Valley, the cultural and economic heart of southern Oregon, home to legendary snow-skiing, white-water rafting, kayaking, hiking, fishing, as well as numerous cultural venues and events such as art galleries, the Britt Music Festivals, the Ashland Independent Film Festival, and the renowned Oregon Shakespeare Festival. For more information on living in the Rogue Valley, please see: * Education: ************************ * Cultural Opportunities: ************************ * Recreational Opportunities: ************************* * Health Care: ************************* Bilingual/Biliterate (Spanish/English) Administrative Assistant III Position Goal: To assist the program administrator in English and Spanish in performing a full range of secretarial and specialized staff duties to support program and other operations requiring specific knowledge of agency programs, functions, policies, and procedures and may exercise technical and functional direction and guidance over clerical staff. Typical duties depend on specific assignments and may include: assist in budget preparation and monitoring, providing staff support to directors, coordinators, supervisors, and outside agencies; serving as a representative for the program as directed by the administrator. Essential Duties and Responsibilities: Employees in this position perform some or all of the following tasks in Spanish and English. Others duties may be assigned. Essential duties of this position include: * Prepares a wide range of documents (e.g., letters, reports, memos, forms) from draft or general instructions or verbally responds to inquiries, requiring general knowledge of agency operations. * Compiles, organizes, and maintains program statistical data in a usable form for completing various reports pertaining to federal, state, and county information requirements. * Processes purchase orders, expense reimbursement statements, travel requests, and other related requisitions assuring proper approvals, coding and records; purchases office supplies and equipment for the unit, and maintains inventory of supplies and related materials. * Performs receptionist functions such as screening incoming calls, taking messages, and/or routing calls; responds to routine questions about programs or services; greets visitors and directs to appropriate location and / or staff person. * Sorts, screens, distributes, and responds to correspondence within program / department in a variety of formats (US Mail, courier mail, and e-mail). * Prepares and organizes materials for meetings, arranges for food services, prepares agenda, secures meeting location, composes minutes, prepares correspondence and meeting reminders, transcribes and processes dictation (determining layout and format), and performs follow-up assignments. * Coordinates workshops locations, designs brochures, registers participants, and assists presenters in preparation of material. Assures Spanish workshop materials are accurate. * Establishes, maintains, and updates files, lists, records, and logs on computerized and manual record keeping systems; accesses, retrieves, verifies and inputs data pertinent to the program needs. * Coordinates staff travel needs including conference registration, hotel accommodations, and transportation requirements. * Maintains attendance and other employee records for related program / department. * Maintains an appointment calendar for supervisor and staff, schedules appointments and meetings, and assists in day-to-day planning. * Oversees inventory of office supplies, and ensures maintenance of office equipment. * Supports staff in building systems operations, such as use of computer, fax machine, photo copiers, telephone system, voice mail, and printers. * Works as a team member through effective communication and interpersonal skills with staff and community. * Establishes and maintains a high level of confidentiality with personnel, students, and program/agency information. * Make decisions independently according to established policies * Serve as the key contact person for a program, school or other functions, which may include responsibilities for parent, student, or other customer communications, and/or liaison with other agency departments, school districts, or agencies. * Compiles data from varied sources and makes summary reports. May involve statistical calculations and tabulations in accordance with established formulas and equations. May involve obtaining quotes from vendors as directed and providing printing estimates to customers. * Researches files and records for information as directed or based on department policies or legal requirements. * Contributes to the economic efficiency of the program by monitoring expenditures and billing systems, tracking and reconciling grants, funding, and revenue, and performing budgeting and bookkeeping functions. * Initiates regularly recurring reports and standard form letters. Maintains program records, making periodical audits as necessary, and prepares follow-up reports requiring action on a periodic basis. * Interprets conversations as needed by SOESD administrators. * Able to read, prepare and interpret documents in English and Spanish. * Performs other job-related duties as assigned by direct supervisor. Minimum Qualifications: * High School Diploma or equivalent and four years progressively responsible secretarial experience; or any combination of education and experience which would provide the applicant with the desired skills, knowledge and ability required to perform the job. * Bilingual and biliterate in Spanish/English as evidenced by a score of a minimum of "advanced low" on the OPIc. * Completion of SOESD's Introduction to Interpretation Workshop with a passing final exam score within year one of employment). * Experience working with the Latino community. * Draft and prepare reports, correspondence, and records, using accurate business English and Spanish, composition, spelling, grammar, and punctuation. * Demonstrate a high skill level in using current office technology including keyboard skills, transcription and elementary accounting. * Working knowledge of budgeting and bookkeeping practices and procedures. * Excellent communication skills to effectively represent policies and procedures to parents, students, other employees, agencies and the general public. * Work independently and organize work with minimum supervision. * Work with a high degree of accuracy and attention to detail to meet deadlines. * Demonstrate keyboarding skills of 60 WPM or as specified for the position. * Thorough knowledge of applicable computer software and demonstrated skill with regard to application * Experience working with diverse populations including culturally, economically, and linguistically diverse populations. * Physically perform assigned duties. Any equivalent combination of experience, certification and training/education, deemed by the district, which provides the knowledge, skills and abilities necessary to perform the essential functions of this job may be used as an alternative to this prerequisite. LOCATION: In person at the Grape Street Office: 101 N. Grape Street, Medford, OR 97501 Length of Position: 1.0 FTE (40 hour work week) /258 days (annual year-round position) SALARY: Per the 2025-2026 Classified Collective Bargaining Agreement $19.09/hour - $22.86/hour. IMMEDIATE SUPERVISOR: Program Administrator SOESD Benefits (For .50 FTE and Over): * Southern Oregon ESD contributes up to $2045.00 per month (family coverage) for health, dental and vision insurance premiums for qualified employees. * Employer-paid PERS (Public Employee Retirement System), including additional 6% individual investment account with PERS. * 9 paid holidays * A generous sick, vacation and discretionary (personal) leave packet is also provided to qualified employees. Health Insurance: * OEBB MODA * Includes medical, dental, vision & prescription insurance * Monthly premium deducted pre-tax Options: * Health Savings Accounts * Flexible Spending Accounts - medical, day-care expenses * Optional Coverage for Additional Life, AD&D, Short Term Disability Insurance through Aflac or American Fidelity * 403(b) * Mercy Flights Membership The following physician requirements are essential functions of this position: 1. Stand/Walk: 1-4 hours/day 2. Sit/Sit on Floor: 6-8 hours/day 3. Drive: 4-6 hours/day 4. Bending: Occasionally 5. Squat: Occasionally 6. Climb Stairs: Occasionally 7. Single Grasping: Frequently 8. Pushing: Occasionally 9. Pulling: Occasionally 10. Fine Manipulation: Frequently 11. Repetitive Foot Control: Limited 12. Lifting (less than 25 lbs): Occasionally 13. Lifiting (25-50 lbs): Limited 14. Lifting (50-75 lbs): Not at all 15. Lifting (75-100 lbs): Not at all 16. Shift Position Quickly: Limited 17. Strenth/Endurance: Limited Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable. EQUAL OPPORTUNITY SOESD is an equal opportunity employer that complies with applicable employment discrimination laws, including ORS Ch. 659, Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, the Rehabilitation Act of 1973, the Americans with Disabilities Act and the Age Discrimination in Employment Ac Salary19.09 - 22.86 Hour Listing Type Jobs Categories Clerical/Administrative | Communications Position Type Full Time Salary Min 19.09 Salary Max 22.86 Salary Type /hr.

Provides customer service, administrative and operational support for the Public Works/Engineering Department, including answering inquiries and maintaining records. Ensures compliance with City policies while assisting staff, contractors, and the public in a professional and efficient manner. May process permits, payments, and coordinate meetings. The following duties are normal for this position. However, they are not to be construed as exclusive or all-inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may also be required or assigned. * Assist Public Works staff with administrative tasks, including accounting and project-related paperwork. * Prepare, type, and distribute routine documents, reports, and statistical data; research and compile information for projects; proofread and edit documents. * Maintain and organize filing systems, sort and route incoming mail, prepare outgoing mail, and make document copies. * Prepare and coordinate public mailers and notices via newspaper, website, and other media platforms. * Maintain and update department website content. * Process occasional accounts payable and receivable transactions. * Provide backup support by answering and routing phone calls, taking messages, and greeting visitors professionally, referring them to appropriate staff as needed. * Assist as needed with front counter customer service for the Public Works/Engineering Department, addressing general inquiries, concerns, and service complaints in person and by phone, and referring complex issues to appropriate staff. * Provide backup support for Processing, logging, and coordinating Public Works permits to ensure compliance, route approvals, and coordinate enforcement with code compliance and engineering standards. * Contribute as a team member, demonstrating professionalism, ethical conduct, and a commitment to diversity, inclusion, and equity. * Maintain punctuality, regular attendance, and adherence to workplace safety procedures. * Assist in training new personnel and provide backup support to other staff as needed. * Perform other duties as assigned. MINIMUM REQUIRED QUALIFICATIONS * High school diploma or equivalent. OTHER REQUIREMENTS * Two (2) years of administrative/clerical experience. * Possession of, or the ability to obtain and retain, an Oregon driver license by the time of appointment. PREFERRED QUALIFICATIONS * Associate's degree (or 60 college credits equivalent) from an accredited college or university. * Possession of a current Oregon Notary Public Commission is preferred. * Previous experience in a government organization, specifically in Public Works. SUBSTITUTION Any satisfactory equivalent combination of education, training and experience that demonstrates the knowledge, skills and abilities to perform the duties of the job proficiently may substitute for the above requirements. KNOWLEDGE, SKILLS AND ABILITIES KNOWLEDGE: * Principles and practices of administrative support, office procedures, customer service, and public interaction in a government setting. * Basic accounting and financial record-keeping, including accounts payable/receivable transactions and permit fee processing. * Permit processing, routing, and compliance with local, state, and federal regulations. * City policies, procedures, and regulations related to Public Works/Engineering, permitting, and contractor pre-qualification. * Records management, filing systems, and document retention practices. * Public meeting procedures, including agenda preparation, minute-taking, and material distribution. * Website content management and public communication strategies, including mailers, newspapers notices, and online updates. * Computer applications, including word processing, spreadsheets, databases, and online research tools. * Business writing, report formatting, and professional correspondence. * Workplace safety protocols and emergency procedures. SKILLS: * Strong organizational and time management skills to handle multiple tasks and meet deadlines efficiently. * Excellent verbal and written communication skills for interacting with the public, city staff, and contractors professionally. * Attention to detail for data entry, financial calculations, and reviewing documents for accuracy. * Proficiency in office software and database systems for document preparation, record-keeping, and report generation. * Customer service skills, including the ability to address inquiries, process permits, and provide information effectively. * Ability to research, compile, and present information clearly in reports, spreadsheets, and other formats. * Problem-solving skills to address administrative challenges and coordinate department processes efficiently. * Ability to maintain confidentiality and handle sensitive information with discretion. * Meeting coordination, including preparing materials, confirming attendance, and taking clear and concise minutes. ABILITIES: * Work independently while also contributing as an effective team member. * Interpret and apply city policies, procedures, and relevant regulations. * Maintain confidentiality when handling sensitive information. * Adapt to changing priorities and work efficiently under pressure. * Establish and maintain positive working relationships with colleagues, contractors, and the public. * Exercise sound judgment and discretion in decision-making and interactions. * Read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. * Accurately update and maintain databases, logs, and records. * Follow safety procedures and support workplace safety initiatives. * Maintain regular attendance and punctuality. PHYSICAL AND WORK ENVIRONMENT The physical and work environment characteristics described in this description are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions or as otherwise required by law. Employees needing reasonable accommodation should discuss the request with the employee's supervisor. * This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, frequently requires standing, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires walking, stooping, kneeling, crouching or crawling and reaching with hands and arms. * Work has standard vision requirements. * Vocal communication is required for expressing or exchanging ideas by means of the spoken word. * Hearing is required to perceive information at normal spoken word levels. * Work requires preparing and analyzing written or computer data and observing general surroundings and activities. * Work has no exposure to adverse environmental conditions. * Work is generally in a moderately noisy office setting (e.g. business office, light traffic). Nothing in this limits management's right to assign or reassign duties and responsibilities to this job at any time. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Please apply ONLINE at ***************** A completed City application must be filed online with the Personnel Office before the deadline shown above and may be supplemented with a resume of work experience. Resumes are NOT accepted in lieu of a completed City application. Resumes received without a completed City application will not receive a response from the Personnel Department. Following a review of the applications, a limited number of the most highly qualified applicants may be invited via email to proceed further in the selection process. Those not selected for interview will be notified in email (no phone calls please). The applicant selected must provide, at the time of employment, appropriate documentation of citizenship, as required by the immigration and Naturalization Act of 1986. A thorough background investigation will be completed on the candidate selected for hire. The City of Ashland is an equal opportunity employer and will not discriminate against an employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, age, marital status, national origin or mental or physical disability unless based on a bonafide occupational qualification. The City of Ashland will make reasonable accommodations for the disabled. Individuals with disabilities requiring accommodation in the application or testing process MUST inform the Personnel Office of the City of Ashland, in writing, no later than the final filing date as stated on the job bulletin. Applicants needing such accommodations should document the request, including an explanation as to the type and extent of accommodations needed to participate in the selection process.

Emerald Technologies is growing, and we're looking for an energetic, detail-driven Administrative Assistant to join our Medford team! If you are someone who thrives in a fast-paced environment, loves organization, and enjoys supporting cross-functional teams, this role is a fantastic opportunity to build your career. At Emerald Technologies each employee has a significant role in building innovative products for various industries. Come and work in a supportive, fun team atmosphere where the work is meaningful, and careers have no limits! About the Role As the Administrative Assistant, you will support our Program Managers and collaborate with multiple departments to ensure smooth and timely program execution. You'll help keep projects on track, maintain accurate documentation, and contribute to the quality and efficiency Emerald Technologies is known for. What You'll Do Partner with Program Managers to manage backlogs, ensuring accurate ship/commit dates and improved on-time delivery. Prepare clear, concise reports for key business metrics and program indicators. Support commercial aspects of the business, including product margins, pricing updates, RMAs, and ECOs. Process customer part orders with accuracy and according to established procedures. Maintain customer files and support regular customer communications. Gather information related to product/service complaints and route to Quality and Sales as needed. Assist in resolving customer invoicing questions in collaboration with Accounting. Help coordinate quotes and new product workflows with Engineering, Purchasing, and Production. What You'll Bring Strong organizational skills and attention to detail Excellent communication-both written and verbal Ability to manage multiple priorities with a positive, proactive mindset A collaborative spirit and willingness to jump in where needed Experience in a manufacturing, electronics, or logistics environment is a plus (but not required!) Why Emerald Technologies? A collaborative team environment Opportunities for growth and skill development A workplace where your attention to detail and drive truly make an impact If you're ready to grow with a dynamic team and make a meaningful difference every day, we'd love to hear from you! Benefits of the Job: Competitive medical, dental, and vision benefits. Health Savings Account/Flexible Spending Account 401K and company matching with no vesting period PTO for rest and relaxation Gym reimbursement(through Anthem) Employee Assistance Program A safe and inclusive work environment with team and management support Employee training and development Community service and philanthropic initiatives Employee appreciation and events Career advancement opportunities Employee Referral program Employee discounts

Grants Pass School District No. 7 is now accepting applications for the following position for the 2025-2026 school year: Administrative Assistant Hours: 8 hours per day Calendar: 201 days to work (August-June) Vision We Are GP! A learning community committed to excellence and success for all. Mission We are committed to a high-quality education that empowers each student to reach their potential and become responsible, productive, successful citizens. QUALIFICATIONS: Equivalent to completion of the twelfth grade. Knowledge of Business English, office procedures and practices, type with speed and accuracy, follow oral and written instructions, computer skills. Ability and willingness to adapt to job related duties. Ability to maintain harmonious working relationships with other employees and the public. Must have excellent written and oral communication skills. Must be able to effectively work and communicate with students, parents, and school personnel from diverse cultures and backgrounds. Must be able to cultivate and model a respectful working and learning environment. Must be able to perform under stressful situations while keeping a positive attitude. Bilingual and biliterate in Spanish preferred. COMPENSATION AND BENEFITS: $17.10-$24.70 per hour. Dependent on approved accepted experience/education. Annual COLA pay increase (as negotiated with Oregon Association of Classified Employees). Annual step pay increase awarded to eligible employees. 6 paid holidays per year. 2 personal days per year. 10 paid sick leave days per year. Bereavement leave, as per bargaining agreement. Continuing Education Funds, up to $1,200 per year. Up to $1,576 per month district-paid contribution toward full-family medical, dental, and vision insurance. $4,402 per year insurance opt-out stipend for employees who demonstrate other health insurance coverage under a qualifying employer sponsored group medical plan (more than 6-hour employees), $3,961.80 (4-6-hour employees). 6% employee paid contribution towards Oregon Public Employees Retirement System. Longevity Service Stipend after 10 years of employment ($1,000-$1,600). All application materials will be accepted online until position is filled. PHONE: ************ EMAIL: ********************************* Grants Pass School District 7 strives to create an inclusive environment that welcomes and values the diversity of our staff and students. We foster fairness, equity and inclusion to create a workplace environment where everyone is treated with respect and dignity. We are most interested in finding the best candidate for the position, and we encourage you to apply, even if you don't believe you meet every one of our qualifications described. If you are unsure whether you meet the qualifications of this position, or how this would be determined, please feel free to contact Human Resources to discuss your application. The Grants Pass School District No. 7 will provide reasonable accommodation for the application and interview process upon request and as required in accordance with the Americans with Disabilities Act of 1990. Disabled persons may contact the Director of Personnel at 474-5700 for additional information or assistance. Speech/Hearing impaired persons may contact the district for assistance through the Oregon Relay at **************. Funding for all positions for the 2025-2026 school year is subject to state funding.

**If you are a current FIB employee, please apply through the Career Worklet in the Employee Portal . is located at our Medford, OR Biddle Rd. branch. What's Important to You We know your career is just one aspect of a meaningful, complex, and demanding life. That's why we designed our compensation and benefits package to provide employees and their families with as much choice as possible. Generous Paid Time Off (PTO) in addition to paid federal holidays. Child Care Assistance Program for eligible dependent(s). Exercise reimbursement program for employees. The health and happiness of the places we call home matter to us. Learn a little more about what we do for the communities we serve and why we want YOU to be a part of it. We encourage you to apply. Reach for what you want and tell us why your work ethic and willingness to learn make you a natural fit for #TeamFirstInterstate. SUMMARY The Banking Administrative Assistant provides administrative support for State Presidents, their team, department, or group. This position coordinates Commitment to Community (C2C), Community Reinvestment Act (CRA), volunteerism, and recognition through reporting, communication, and collaboration of activities/processes. ESSENTIAL DUTIES AND RESPONSIBILITIES Serves as a point of contact for customers and clients, providing professional and courteous service in person, by phone, and through electronic communication. Fosters a positive customer experience by demonstrating a welcoming attitude and maintaining a professional appearance. Performs a variety of administrative tasks including handling correspondence, processing mail, scanning documents, and supporting general office operations. Assists with the preparation and organization of documents to support departmental and business activities. Coordinates meetings, conferences, presentations, and travel arrangements; generates and manages related documentation. Organizes and supports departmental functions and events as needed. Develops and maintains an efficient central filing system, ensuring proper records management and compliance with retention policies. Manages office supply inventory, including ordering and restocking as necessary. Creates, edits, and enhances PowerPoint presentations to support internal and external communications. Processes invoices and ensures timely payment in accordance with company procedures. Collaborates with the state leader to develop and manage the Commitment to Community (C2C) plan and budget. Builds and maintains relationships with key stakeholders across markets to support community initiatives. Reviews, qualifies, and processes donations, grants, and sponsorships; ensures accurate tracking and timely distribution. Partners with Community Responsibility and Marketing teams to align C2C goals with budgetary and strategic objectives. Collects, analyzes, and maintains data related to C2C activities; prepares regular reports for internal stakeholders and regulatory agencies. Monitors PR and promotional spending to ensure proper coding of donations and sponsorships. Leads and manages Community Reinvestment Act (CRA) programs and initiatives, ensuring compliance with regulatory requirements. Develops state-level strategies and action plans to meet community development goals and track progress. Plans, coordinates, and executes community events, workshops, and activities that promote financial inclusion, homeownership, and community development; monitor and report CRA-related outcomes. Analyzes data related to lending activities and community development projects. Supports the Community Development Officer in conducting Community Needs Assessments and collaborates with market leaders to address identified needs. Works cross-functionally with Compliance, Community Responsibility, and Marketing to ensure CRA goals are achieved. Prepares and delivers regular CRA monitoring and reporting (monthly, quarterly, annually) to state leadership. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. KNOWLEDGE, SKILLS AND ABILITIES Exceptional interpersonal and customer service skills, with the ability to communicate effectively in person, over the phone, and through written correspondence. Strong organizational and time management abilities, with demonstrated capacity to prioritize tasks, manage multiple projects, and meet deadlines independently. Adaptability and flexibility to respond to shifting priorities and evolving business needs in a fast-paced environment. High attention to detail and accuracy, especially in handling confidential information and preparing documents. Effective verbal and written communication skills, with the ability to convey information clearly and professionally. Collaborative mindset, with the ability to build productive relationships and work effectively across teams and departments. Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, as well as internet-based research and tools. Knowledge of banking operations and administrative procedures is preferred. EDUCATION AND/OR EXPERIENCE High School Diploma or General Education Degree (GED) equivalent required Bachelor's Degree Business or related field preferred 4-6 years Administrative Assistant experience required 1-3 years Community Reinvestment Act (CRA) experience preferred PHYSICAL DEMANDS AND WORKING ENVIRONMENT The physical demands and work environment are representative of those that must be met or encountered to successfully perform the essential functions of the job. In compliance with the Americans with Disabilities Act, the company provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Dexterity of hands/fingers to operate computer keyboard and mouse - Frequently Lifting - Occasionally (up to 10 lbs) Sitting - Frequently Overtime - Subject to business need Noise Level - Moderate Typical Work Hours - M-F (8-5) Regular and Predictable Attendance - Required **If you are a current FIB employee, please apply through the Career Worklet in the Employee Portal .

About the Role As Store Support Lead you will efficiently and effectively support the store leadership team and associates in the administrative and operational functions of the store. You will use technology to support store functions and ensure day to day communication to support excellent customer service and operational efficiency. What You'll Do Support and effectively resolve store associate and administrative needs through timely execution of store payroll, scheduling, cash office, and supply orders in partnership with the store leadership team Effectively plan, communicate and share information with team members using company tools and technology, while following company guidance for daily, weekly and monthly routines Refresh and maintain associate common areas and office areas to support a safe and engaging work environment Assist store executive team by facilitating orientation when directed and onboarding new associates accurately, adhering to all compliance guidelines and Kohl's best practices Execute operational tasks and shortage reduction programs accurately as assigned, adhering to Kohl's best practices Monitor and follow up on store execution of training, surveys and audits, ensuring directed timelines are met Maintain in-store technology devices including, but not limited to, handheld scanners and two-way radios Communicate and guide store technology issues through resolution Complete assigned cross-training as needed and regularly work in various departments/areas of the store as scheduled (e.g., salesfloor, point of sale, operations, etc.) All Lead roles at Kohl's are responsible for: Acting with integrity, honesty and fostering teamwork in an engaged and inclusive culture Exercising good judgment and discernment when making decisions; taking appropriate partners as needed Demonstrating a customer service mindset, including customer service philosophies, anticipating customer needs and satisfactorily resolving issues Leading by example by personally meeting or exceeding individual goals (e.g., productivity, credit, loyalty) Delivering strong operational standards, shortage mitigation, and merchandising presentation to include accurate pricing and proper signing Accomplishing multiple tasks within established timeframes Training, monitoring and reinforcing company policies, procedures, standards and guidelines Maintaining adherence to company safety policies for the safety of all associates and customers Other responsibilities as assigned What Skills You Have Must be 18 years of age or older Limited travel to support new store openings Strong verbal/written communication and interpersonal skills Flexible availability, including days, nights, weekends, and holidays Preferred Experience decision-making and problem-solving in a fast paced environment Retail or service industry experience Essential Functions The requirements listed below are representative of functions you will be required to perform, however you may be required to perform additional functions. Kohl's may revise this job description at any time. To perform this job successfully, you must be able to perform each essential function satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, absent undue hardship. Ability to perform the accountabilities listed in the “What You'll Do” Section. Ability to satisfactorily complete company training programs. Ability to comply with dress code requirements. Basic math and reading skills, legible handwriting, and basic computer operation. Ability to operate and communicate on multiple frequency devices, handheld scanners, and other technology equipment as directed. Ability to use a computer for tasks such as communicating, scheduling, keeping detailed records, reviewing data and spreadsheets, etc. Ability to maintain prompt and regular attendance and meet scheduling requirements as set by the company. Perform work in accordance with the Physical Requirements section. Physical Requirements Must be able to lift up to 50 lbs. frequently and occasionally over 50 lbs. with a two person lift. Ability to climb, squat, stoop, kneel, crouch, bend, twist, reach, lift, grasp, push and pull on a frequent basis. Ability to sit/stand/walk for the duration of a scheduled shift (at least 8 hours). Ability to visually verify information and locate and inspect merchandise. Ability to comply with health and safety standards. Pay Range: $16.65 - $26.15Kohl's offers a variety of benefits to associates depending on full-time/part-time status and work hours, including: WORK LIFE BALANCE (PTO, Vacation Buy Program, Parental Leave), HEALTH & WELLNESS (Medical, Dental, Vision and other short and long term disability programs, Emergency health and wellness programs such as Accident Protection Plans, Critical Illness Plans and more), SAVINGS & RETIREMENT BENEFITS (401k, Flexible Spending Accounts and associate discount programs with Kohl's partners), INSURANCE PROGRAMS (Life Insurance for you, your family or your pet, as well as other protection programs), and LIFE EVENTS (Legal and adoption assistance benefits).

About the Role As Store Support Lead you will efficiently and effectively support the store leadership team and associates in the administrative and operational functions of the store. You will use technology to support store functions and ensure day to day communication to support excellent customer service and operational efficiency. What You'll Do * Support and effectively resolve store associate and administrative needs through timely execution of store payroll, scheduling, cash office, and supply orders in partnership with the store leadership team * Effectively plan, communicate and share information with team members using company tools and technology, while following company guidance for daily, weekly and monthly routines * Refresh and maintain associate common areas and office areas to support a safe and engaging work environment * Assist store executive team by facilitating orientation when directed and onboarding new associates accurately, adhering to all compliance guidelines and Kohl's best practices * Execute operational tasks and shortage reduction programs accurately as assigned, adhering to Kohl's best practices * Monitor and follow up on store execution of training, surveys and audits, ensuring directed timelines are met * Maintain in-store technology devices including, but not limited to, handheld scanners and two-way radios * Communicate and guide store technology issues through resolution * Complete assigned cross-training as needed and regularly work in various departments/areas of the store as scheduled (e.g., salesfloor, point of sale, operations, etc.) All Lead roles at Kohl's are responsible for: * Acting with integrity, honesty and fostering teamwork in an engaged and inclusive culture * Exercising good judgment and discernment when making decisions; taking appropriate partners as needed * Demonstrating a customer service mindset, including customer service philosophies, anticipating customer needs and satisfactorily resolving issues * Leading by example by personally meeting or exceeding individual goals (e.g., productivity, credit, loyalty) * Delivering strong operational standards, shortage mitigation, and merchandising presentation to include accurate pricing and proper signing * Accomplishing multiple tasks within established timeframes * Training, monitoring and reinforcing company policies, procedures, standards and guidelines * Maintaining adherence to company safety policies for the safety of all associates and customers * Other responsibilities as assigned What Skills You Have Required * Must be 18 years of age or older * Limited travel to support new store openings * Strong verbal/written communication and interpersonal skills * Flexible availability, including days, nights, weekends, and holidays Preferred * Experience decision-making and problem-solving in a fast paced environment * Retail or service industry experience Essential Functions The requirements listed below are representative of functions you will be required to perform, however you may be required to perform additional functions. Kohl's may revise this job description at any time. To perform this job successfully, you must be able to perform each essential function satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, absent undue hardship. * Ability to perform the accountabilities listed in the "What You'll Do" Section. * Ability to satisfactorily complete company training programs. * Ability to comply with dress code requirements. * Basic math and reading skills, legible handwriting, and basic computer operation. * Ability to operate and communicate on multiple frequency devices, handheld scanners, and other technology equipment as directed. * Ability to use a computer for tasks such as communicating, scheduling, keeping detailed records, reviewing data and spreadsheets, etc. * Ability to maintain prompt and regular attendance and meet scheduling requirements as set by the company. * Perform work in accordance with the Physical Requirements section. * Physical Requirements * Must be able to lift up to 50 lbs. frequently and occasionally over 50 lbs. with a two person lift. * Ability to climb, squat, stoop, kneel, crouch, bend, twist, reach, lift, grasp, push and pull on a frequent basis. * Ability to sit/stand/walk for the duration of a scheduled shift (at least 8 hours). * Ability to visually verify information and locate and inspect merchandise. * Ability to comply with health and safety standards. Pay Range: $16.65 - $26.15 Kohl's offers a variety of benefits to associates depending on full-time/part-time status and work hours, including: WORK LIFE BALANCE (PTO, Vacation Buy Program, Parental Leave), HEALTH & WELLNESS (Medical, Dental, Vision and other short and long term disability programs, Emergency health and wellness programs such as Accident Protection Plans, Critical Illness Plans and more), SAVINGS & RETIREMENT BENEFITS (401k, Flexible Spending Accounts and associate discount programs with Kohl's partners), INSURANCE PROGRAMS (Life Insurance for you, your family or your pet, as well as other protection programs), and LIFE EVENTS (Legal and adoption assistance benefits). Salary16.65 - 26.15 Hour Listing Type Jobs Categories Clerical/Administrative Position Type Full Time Salary Min 16.65 Salary Max 26.15 Salary Type /hr.

Job Description Emerald Technologies is growing, and we're looking for an energetic, detail-driven Administrative Assistant to join our Medford team! If you are someone who thrives in a fast-paced environment, loves organization, and enjoys supporting cross-functional teams, this role is a fantastic opportunity to build your career. At Emerald Technologies each employee has a significant role in building innovative products for various industries. Come and work in a supportive, fun team atmosphere where the work is meaningful, and careers have no limits! About the Role As the Administrative Assistant, you will support our Program Managers and collaborate with multiple departments to ensure smooth and timely program execution. You'll help keep projects on track, maintain accurate documentation, and contribute to the quality and efficiency Emerald Technologies is known for. What You'll Do Partner with Program Managers to manage backlogs, ensuring accurate ship/commit dates and improved on-time delivery. Prepare clear, concise reports for key business metrics and program indicators. Support commercial aspects of the business, including product margins, pricing updates, RMAs, and ECOs. Process customer part orders with accuracy and according to established procedures. Maintain customer files and support regular customer communications. Gather information related to product/service complaints and route to Quality and Sales as needed. Assist in resolving customer invoicing questions in collaboration with Accounting. Help coordinate quotes and new product workflows with Engineering, Purchasing, and Production. What You'll Bring Strong organizational skills and attention to detail Excellent communication-both written and verbal Ability to manage multiple priorities with a positive, proactive mindset A collaborative spirit and willingness to jump in where needed Experience in a manufacturing, electronics, or logistics environment is a plus (but not required!) Why Emerald Technologies? A collaborative team environment Opportunities for growth and skill development A workplace where your attention to detail and drive truly make an impact If you're ready to grow with a dynamic team and make a meaningful difference every day, we'd love to hear from you! Benefits of the Job: Competitive medical, dental, and vision benefits. Health Savings Account/Flexible Spending Account 401K and company matching with no vesting period PTO for rest and relaxation Gym reimbursement(through Anthem) Employee Assistance Program A safe and inclusive work environment with team and management support Employee training and development Community service and philanthropic initiatives Employee appreciation and events Career advancement opportunities Employee Referral program Employee discounts

Secretarial/Clerical/Administrative Assistant III The Administrative Assistant III will support the Communications and Partnership (CaP) Coordinator by assisting with communication, scheduling, and documentation. This position will play a key role in supporting inclusive, equitable systems and practices that reflect the needs of our employees and the communities we serve, creating sustainable change rooted in our shared values. The AA III will also support data collection, event coordination, and collaboration within the agency, with district personnel, and with community partners. This role will contribute to SOESD's internal communication plan, assist with the agency-wide newsletter, and play a central role in supporting social mediaï ½working in collaboration with the CaP Coordinator to ensure brand consistency across platforms, including the SOESD website. Strong attention to detail, follow-through, reliability, and the ability to work both collaboratively and independently are essential. About SOESD Southern Oregon ESD is located in the Rogue Valley, the cultural and economic heart of southern Oregon, home to legendary snow-skiing, white-water rafting, kayaking, hiking, fishing, as well as numerous cultural venues and events such as art galleries, the Britt Music Festivals, the Ashland Independent Film Festival, and the renowned Oregon Shakespeare Festival. For more information on living in the Rogue Valley, please see: Education: ************************ Cultural Opportunities: ************************ Recreational Opportunities: ************************* Health Care: ************************* Administrative Assistant III (Communications and Partnerships) Position Goal To assist the program administrator in performing a full range of secretarial and specialized staff duties to support program and other operations requiring specific knowledge of agency programs, functions, policies, and procedures and may exercise technical and functional direction and guidance over clerical staff. Typical duties depend on specific assignments and may include: assist in budget preparation and monitoring, providing staff support to directors, coordinators, supervisors, and outside agencies; serving as a representative for the program as directed by the administrator. Level of Responsibility / Supervision Employees in this position are distinguished by the greater complexity of and breadth of office assignments requiring expertise in the full range of secretarial skills. Duties at this level are performed independently and often involve the completion of varied and unrelated assignments or technical functions over which the employee has exclusive or near-exclusive control. Assignments at this level require technical and detailed knowledge of program and agency functions and procedures. Duties & Responsibilities (Positions may consist of some or all of the following duties) 1. Prepares a wide range of documents (e.g., letters, reports, memos, forms) from draft or general instructions; in writing or verbally responds to inquiries, requiring general knowledge of agency operations. 2. Compiles, organizes, and maintains program statistical data in a usable form for completing various reports pertaining to federal, state, and county information requirements. 3. Processes purchase orders, expense reimbursement statements, travel requests, and other related requisitions assuring proper approvals, coding and records; purchases office supplies and equipment for the unit, and maintains inventory of supplies and related materials. 4. Performs receptionist functions such as screening incoming calls, taking messages, and/or routing calls; responds to routine questions about programs or services; greets visitors and directs to appropriate location and / or staff person. 5. Sorts, screens, distributes, and responds to correspondence within program / department in a variety of formats (US Mail, courier mail, and e-mail.) 6. Prepares and organizes materials for meetings, arranges for food services, prepares agenda, secures meeting location, composes minutes, prepares correspondence and meeting reminders, transcribes and processes dictation (determining layout and format), and performs follow-up assignments. 7. Coordinates workshops locations, designs brochures, registers participants, and assists presenters in preparation of material. 8. Establishes, maintains, and updates files, lists, records, and logs on computerized and manual record keeping systems; accesses, retrieves, verifies and inputs data pertinent to the program needs. 9. Coordinates staff travel needs including conference registration, hotel accommodations, and transportation requirements. 10. Maintains attendance and other employee records for related program / department. 11. Maintains an appointment calendar for supervisor and staff, schedules appointments and meetings, and assists in day-to-day planning. 12. Oversees inventory of office supplies, and ensures maintenance of office equipment 13. Supports staff in building systems operations, such as use of computer, fax machine, photo copiers, telephone system, voice mail, and printers 14. Works as a team member through effective communication and interpersonal skills with staff and community. 15. Establishes and maintains a high level of confidentiality with personnel, students, and program/agency information.Make decisions independently according to established policies 16. Serve as the key contact person for a program, school or other functions, which may include responsibilities for parent, student, or other customer communications, and/or liaison with other agency departments, school districts, or agencies. 17. Compiles data from varied sources and makes summary reports. May involve statistical calculations and tabulations in accordance with established formulas and equations. May involve obtaining quotes from vendors as directed and providing printing estimates to customers. 18. Researches files and records for information as directed or based on department policies or legal requirements. 19. Contributes to the economic efficiency of the program by monitoring expenditures and billing systems, tracking and reconciling grants, funding, and revenue, and performing budgeting and bookkeeping functions. 20. Initiates regularly recurring reports and standard form letters. Maintains program records, making periodical audits as necessary, and prepares follow-up reports requiring action on a periodic basis. 21. Performs other job-related duties as assigned by direct supervisor. Minimum Prerequisites 1. High School Diploma or equivalent and four years progressively responsible secretarialexperience; or any combination of education and experience which would provide the applicant with the desired skills, knowledge and ability required to perform the job. 2. Draft and prepare reports, correspondence, and records, using accurate business English, composition, spelling, grammar, and punctuation. 3. Demonstrate a high skill level in using current office technology including keyboard skills, transcription and elementary accounting. 4. Working knowledge of budgeting and bookkeeping practices and procedures. 5. Excellent communication skills to effectively represent policies and procedures to parents, students, other employees, agencies and the general public. 6. Work independently and organize work with minimum supervision. 7. Work with a high degree of accuracy and attention to detail to meet deadlines. 8. Demonstrate keyboarding skills of 60 WPM or as specified for the position. 9. Thorough knowledge of applicable computer software and demonstrated skill with regard to application 10.Physically perform assigned duties. Location: In person at 101 North Grape Street, Medford Length of Position: 1.0 FTE (40 hours a week) /258 days (annual year-round position) Salary: Per collective bargaining agreement: $18.24/hr - $21.84/hr starting wage for 2025-2026 school year. Immediate Supervisor: Erin Green SOESD Benefits (For .50 FTE and Over): Southern Oregon ESD contributes up to $2045.00 per month (family coverage) for health, dental and vision insurance premiums for qualified employees. Employer-paid PERS (Public Employee Retirement System), including additional 6% individual investment account with PERS. 9 paid holidays A generous sick, vacation and discretionary (personal) leave packet is also provided to qualified employees. Health Insurance: OEBB MODA Includes medical, dental, vision & prescription insurance Monthly premium deducted pre-tax Options: Health Savings Accounts Flexible Spending Accounts ï ½ medical, day-care expenses Optional Coverage for Additional Life, AD&D, Short Term Disability Insurance through Aflac or American Fidelity 403(b) Mercy Flights Membership The following physical requirements are essential functions of the Administrative Assistant III : 1. Stand/walk ..............................None X1-4 Hrs/Day 4-6 Hrs/Day 6-8 Hrs/Day 2. Sit ...........................................None 1-4 Hrs/Day 4-6 Hrs/Day X6-8 Hrs/Day 3. Drive........................................None 1-4 Hrs/Day X4-6 Hrs/Day 6-8 Hrs/Day 4. Bending.......................................Frequently XOccasionally Limited Not At All 5. Squat .........................................Frequently XOccasionally Limited Not At All 6. Climb Stairs ................................Frequently XOccasionally Limited Not At All 7. Single Grasping ........................XFrequently Occasionally Limited Not At All 8. Pushing ......................................Frequently XOccasionally Limited Not At All 9. Pulling ........................................Frequently XOccasionally Limited Not At All 10. Fine Manipulation ..................XFrequently Occasionally Limited Not At All 11. Repetitive Foot Controls ...........Frequently Occasionally XLimited Not At All 12. Lifting (less than 25 lbs) .............Frequently XOccasionally Limited Not At All 13. Lifting (25-50 lbs) ......................Frequently XOccasionally Limited Not At All 14. Lifting (50-75 lbs) ......................Frequently Occasionally Limited XNot At All 15. Lifting (75-100 lbs) ....................Frequently Occasionally Limited XNot At All Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable. EQUAL OPPORTUNITY SOESD is an equal opportunity employer that complies with applicable employment discrimination laws, including ORS Ch. 659, Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, the Rehabilitation Act of 1973, the Americans with Disabilities Act and the Age Discrimination in Employment Act.

About the Role As Store Support Lead you will efficiently and effectively support the store leadership team and associates in the administrative and operational functions of the store. You will use technology to support store functions and ensure day to day communication to support excellent customer service and operational efficiency. What You'll Do * Support and effectively resolve store associate and administrative needs through timely execution of store payroll, scheduling, cash office, and supply orders in partnership with the store leadership team * Effectively plan, communicate and share information with team members using company tools and technology, while following company guidance for daily, weekly and monthly routines * Refresh and maintain associate common areas and office areas to support a safe and engaging work environment * Assist store executive team by facilitating orientation when directed and onboarding new associates accurately, adhering to all compliance guidelines and Kohl's best practices * Execute operational tasks and shortage reduction programs accurately as assigned, adhering to Kohl's best practices * Monitor and follow up on store execution of training, surveys and audits, ensuring directed timelines are met * Maintain in-store technology devices including, but not limited to, handheld scanners and two-way radios * Communicate and guide store technology issues through resolution * Complete assigned cross-training as needed and regularly work in various departments/areas of the store as scheduled (e.g., salesfloor, point of sale, operations, etc.) All Lead roles at Kohl's are responsible for: * Acting with integrity, honesty and fostering teamwork in an engaged and inclusive culture * Exercising good judgment and discernment when making decisions; taking appropriate partners as needed * Demonstrating a customer service mindset, including customer service philosophies, anticipating customer needs and satisfactorily resolving issues * Leading by example by personally meeting or exceeding individual goals (e.g., productivity, credit, loyalty) * Delivering strong operational standards, shortage mitigation, and merchandising presentation to include accurate pricing and proper signing * Accomplishing multiple tasks within established timeframes * Training, monitoring and reinforcing company policies, procedures, standards and guidelines * Maintaining adherence to company safety policies for the safety of all associates and customers * Other responsibilities as assigned What Skills You Have Required * Must be 18 years of age or older * Limited travel to support new store openings * Strong verbal/written communication and interpersonal skills * Flexible availability, including days, nights, weekends, and holidays Preferred * Experience decision-making and problem-solving in a fast paced environment * Retail or service industry experience Essential Functions The requirements listed below are representative of functions you will be required to perform, however you may be required to perform additional functions. Kohl's may revise this job description at any time. To perform this job successfully, you must be able to perform each essential function satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, absent undue hardship. * Ability to perform the accountabilities listed in the "What You'll Do" Section. * Ability to satisfactorily complete company training programs. * Ability to comply with dress code requirements. * Basic math and reading skills, legible handwriting, and basic computer operation. * Ability to operate and communicate on multiple frequency devices, handheld scanners, and other technology equipment as directed. * Ability to use a computer for tasks such as communicating, scheduling, keeping detailed records, reviewing data and spreadsheets, etc. * Ability to maintain prompt and regular attendance and meet scheduling requirements as set by the company. * Perform work in accordance with the Physical Requirements section. * Physical Requirements * Must be able to lift up to 50 lbs. frequently and occasionally over 50 lbs. with a two person lift. * Ability to climb, squat, stoop, kneel, crouch, bend, twist, reach, lift, grasp, push and pull on a frequent basis. * Ability to sit/stand/walk for the duration of a scheduled shift (at least 8 hours). * Ability to visually verify information and locate and inspect merchandise. * Ability to comply with health and safety standards. Pay Range: $16.65 - $26.15 Kohl's offers a variety of benefits to associates depending on full-time/part-time status and work hours, including: WORK LIFE BALANCE (PTO, Vacation Buy Program, Parental Leave), HEALTH & WELLNESS (Medical, Dental, Vision and other short and long term disability programs, Emergency health and wellness programs such as Accident Protection Plans, Critical Illness Plans and more), SAVINGS & RETIREMENT BENEFITS (401k, Flexible Spending Accounts and associate discount programs with Kohl's partners), INSURANCE PROGRAMS (Life Insurance for you, your family or your pet, as well as other protection programs), and LIFE EVENTS (Legal and adoption assistance benefits).

Secretarial/Clerical/Administrative Assistant III Typical job duties include: preparation of a variety of documents (possible digital design & publishing); work within the program records organization schema; supporting technical and supply requests; managing digital signature workflows; assisting with event design, logistics, and delivery; maintaining program contact lists; vendor/contractor communications; support coordination of program activity facilities, and calendars; processing purchase orders and other related requisitions with proper approvals; monitoring expenditures and billing systems; tracking and reconciling grants funding and revenue; and performing other budgeting and bookkeeping tasks. Additionally, the position supports the Educator Advancement Council's regional programs, the Registered Apprenticeship Program with TSPC, EDTech initiatives, and data support for SOESD and component school districts within the SOESD region (Jackson, Josephine, and Klamath Counties), and other job-related duties as assigned. The successful applicant will be part of the innovative Integrated Instruction Programs team that directly supports novice and experienced educators across the region. Administrative Assistant III - Integrated Instruction Position Goal To assist the program administrator in performing a full range of secretarial and specialized staff duties to support program and other operations requiring specific knowledge of agency programs, functions, policies, and procedures and may exercise technical and functional direction and guidance over clerical staff. Typical duties depend on specific assignments and may include: assisting in budget preparation and monitoring, providing staff support to directors, coordinators, supervisors, and outside agencies; serving as a representative for the program as directed by the administrator. Level of Responsibility / Supervision Employees in this position are distinguished by the greater complexity and breadth of office assignments requiring expertise in the full range of secretarial skills. Duties at this level are performed independently and often involve the completion of varied and unrelated assignments or technical functions over which the employee has exclusive or near-exclusive control. Assignments at this level require technical and detailed knowledge of program and agency functions and procedures. Duties & Responsibilities (Positions may consist of some or all of the following duties) 1. Prepares a wide range of documents (e.g., letters, reports, memos, forms) from draft or general instructions; in writing or verbally responds to inquiries, requiring general knowledge of agency operations. 2. Compiles, organizes, and maintains program statistical data in a usable form for completing various reports pertaining to federal, state, and county information requirements. 3. Processes purchase orders, expense reimbursement statements, travel requests, and other related requisitions, assuring proper approvals, coding, and records; purchases office supplies and equipment for the unit, and maintains inventory of supplies and related materials. 4. Performs receptionist functions such as screening incoming calls, taking messages, and/or routing calls; responds to routine questions about programs or services; greets visitors and directs them to the appropriate location and/or staff person. 5. Sorts, screens, distributes, and responds to correspondence within program/department in a variety of formats (US Mail, courier mail, and e-mail.) 6. Prepares and organizes materials for meetings, arranges for food services, prepares agenda, secures meeting location, composes minutes, prepares correspondence and meeting reminders, transcribes and processes dictation (determining layout and format), and performs follow-up assignments. 7. Coordinates workshop locations, designs brochures, registers participants, and assists presenters in preparation of material. 8. Establishes, maintains, and updates files, lists, records, and logs on computerized and manual record-keeping systems; accesses, retrieves, verifies, and inputs data pertinent to the program needs. 9. Coordinates staff travel needs, including conference registration, hotel accommodations, and transportation requirements. 10. Maintains attendance and other employee records for the related program/department. 11. Maintains an appointment calendar for supervisor and staff, schedules appointments and meetings, and assists in day-to-day planning. 12. Oversees inventory of office supplies and ensures maintenance of office equipment 13. Supports staff in building systems operations, such as the use of computers, fax machines, photocopiers, telephone systems, voice mail, and printers 14. Works as a team member through effective communication and interpersonal skills with staff and community. 15. Establishes and maintains a high level of confidentiality with personnel, students, and program/agency information. Make decisions independently according to established policies 16. Serve as the key contact person for a program, school, or other functions, which may include responsibilities for parent, student, or other customer communications, and/or liaison with other agency departments, school districts, or agencies. 17. Compiles data from varied sources and makes summary reports. May involve statistical calculations and tabulations in accordance with established formulas and equations. May involve obtaining quotes from vendors as directed and providing printing estimates to customers. 18. Research files and records for information as directed or based on department policies or legal requirements. 19. Contributes to the economic efficiency of the program by monitoring expenditures and billing systems, tracking and reconciling grants, funding, and revenue, and performing budgeting and bookkeeping functions. 20. Initiates regularly recurring reports and standard form letters. Maintains program records, making periodical audits as necessary, and prepares follow-up reports requiring action on a periodic basis. 21. Performs other job-related duties as assigned by direct supervisor. Minimum Prerequisites 1. High School Diploma or equivalent and four years progressively responsible secretarial experience; or any combination of education and experience that would provide the applicant with the desired skills, knowledge, and ability required to perform the job. 2. Draft and prepare reports, correspondence, and records, using accurate business English, composition, spelling, grammar, and punctuation. 3. Demonstrate a high skill level in using current office technology, including keyboard skills, transcription, and elementary accounting. 4. Working knowledge of budgeting and bookkeeping practices and procedures. 5. Excellent communication skills to effectively represent policies and procedures to parents, students, other employees, agencies, and the general public. 6. Work independently and organize work with minimum supervision. 7. Work with a high degree of accuracy and attention to detail to meet deadlines. 8. Demonstrate keyboarding skills of 60 WPM or as specified for the position. 9. Thorough knowledge of applicable computer software and demonstrated skill with regard to the application 10. Physically perform assigned duties. LOCATION: In person at the W. Main Street Office: 502 W. Main Street, Medford, OR 97501 Length of Position: 0.5 to1.0FTE/258 days (annual year-round position) Salary: Per the Classified Collective Bargaining Agreement $18.24/hour - $21.84/hour for the 2025-2026 school year. Immediate Supervisor: Program Administrator SOESD Benefits (For .50 FTE and Over): * Southern Oregon ESD contributes up to $2114.00 per month (family coverage) for health, dental, and vision insurance premiums for qualified employees. * Employer-paid PERS (Public Employee Retirement System), including an additional 6% individual investment account with PERS. * 9 paid holidays * A generous sick, vacation, and discretionary (personal) leave packet is also provided to qualified employees. Health Insurance: * OEBB MODA * Includes medical, dental, vision & prescription insurance * Monthly premium deducted pre-tax Options: * Health Savings Accounts * Flexible Spending Accounts - medical, day-care expenses * Optional Coverage for Additional Life, AD&D, Short Term Disability Insurance through Aflac or American Fidelity * 403(b) * Mercy Flights Membership The following physical requirements are essential functions of the Administrative Assistant III : 1. Stand/walk: 1-4 Hrs/Day 2. Sit: 6-8 Hrs/Day 3. Drive: 4-6 Hrs/Day 4. Bending: Occasionally 5. Squat: Occasionally 6. Climb Stairs: Occasionally 7. Single Grasping: Frequently 8. Pushing: Occasionally 9. Pulling: Occasionally 10. Fine Manipulation: Frequently 11. Repetitive Foot Controls: Limited 12. Lifting (less than 25 lbs): Occasionally 13. Lifting (25-50 lbs): Occasionally 14. Lifting (50-75 lbs): Not At All 15. Lifting (75-100 lbs): Not At All Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable. EQUAL OPPORTUNITY SOESD is an equal opportunity employer that complies with applicable employment discrimination laws, including ORS Ch. 659, Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, the Rehabilitation Act of 1973, the Americans with Disabilities Act and the Age Discrimination in Employment Act. Salary18.24 - 21.84 Hour Listing Type Jobs Categories Clerical/Administrative Position Type Full Time Salary Min 17.71 Salary Max 21.20 Salary Type /hr.

Secretarial/Clerical/Administrative Assistant III The School Improvement Division at Southern Oregon ESD is seeking an experienced Administrative Assistant to support our Integrated Instruction Programs in performing a full range of office professional duties. Typical job duties include: preparation of a variety of documents (possible digital design & publishing); work within the program records organization schema; supporting technical and supply requests; managing digital signature workflows; assisting with event design, logistics, and delivery; maintaining program contact lists; vendor/contractor communications; support coordination of program activity facilities, and calendars; processing purchase orders and other related requisitions with proper approvals; monitoring expenditures and billing systems; tracking and reconciling grants funding and revenue; and performing other budgeting and bookkeeping tasks. Additionally, the position supports the Educator Advancement Council's regional programs, the Registered Apprenticeship Program with TSPC, EDTech initiatives, and data support for SOESD and component school districts within the SOESD region (Jackson, Josephine, and Klamath Counties), and other job-related duties as assigned. The successful applicant will be part of the innovative Integrated Instruction Programs team that directly supports novice and experienced educators across the region. Administrative Assistant III - Integrated Instruction Position Goal To assist the program administrator in performing a full range of secretarial and specialized staff duties to support program and other operations requiring specific knowledge of agency programs, functions, policies, and procedures and may exercise technical and functional direction and guidance over clerical staff. Typical duties depend on specific assignments and may include: assisting in budget preparation and monitoring, providing staff support to directors, coordinators, supervisors, and outside agencies; serving as a representative for the program as directed by the administrator. Level of Responsibility / Supervision Employees in this position are distinguished by the greater complexity and breadth of office assignments requiring expertise in the full range of secretarial skills. Duties at this level are performed independently and often involve the completion of varied and unrelated assignments or technical functions over which the employee has exclusive or near-exclusive control. Assignments at this level require technical and detailed knowledge of program and agency functions and procedures. Duties & Responsibilities (Positions may consist of some or all of the following duties) 1. Prepares a wide range of documents (e.g., letters, reports, memos, forms) from draft or general instructions; in writing or verbally responds to inquiries, requiring general knowledge of agency operations. 2. Compiles, organizes, and maintains program statistical data in a usable form for completing various reports pertaining to federal, state, and county information requirements. 3. Processes purchase orders, expense reimbursement statements, travel requests, and other related requisitions, assuring proper approvals, coding, and records; purchases office supplies and equipment for the unit, and maintains inventory of supplies and related materials. 4. Performs receptionist functions such as screening incoming calls, taking messages, and/or routing calls; responds to routine questions about programs or services; greets visitors and directs them to the appropriate location and/or staff person. 5. Sorts, screens, distributes, and responds to correspondence within program/department in a variety of formats (US Mail, courier mail, and e-mail.) 6. Prepares and organizes materials for meetings, arranges for food services, prepares agenda, secures meeting location, composes minutes, prepares correspondence and meeting reminders, transcribes and processes dictation (determining layout and format), and performs follow-up assignments. 7. Coordinates workshop locations, designs brochures, registers participants, and assists presenters in preparation of material. 8. Establishes, maintains, and updates files, lists, records, and logs on computerized and manual record-keeping systems; accesses, retrieves, verifies, and inputs data pertinent to the program needs. 9. Coordinates staff travel needs, including conference registration, hotel accommodations, and transportation requirements. 10. Maintains attendance and other employee records for the related program/department. 11. Maintains an appointment calendar for supervisor and staff, schedules appointments and meetings, and assists in day-to-day planning. 12. Oversees inventory of office supplies and ensures maintenance of office equipment 13. Supports staff in building systems operations, such as the use of computers, fax machines, photocopiers, telephone systems, voice mail, and printers 14. Works as a team member through effective communication and interpersonal skills with staff and community. 15. Establishes and maintains a high level of confidentiality with personnel, students, and program/agency information. Make decisions independently according to established policies 16. Serve as the key contact person for a program, school, or other functions, which may include responsibilities for parent, student, or other customer communications, and/or liaison with other agency departments, school districts, or agencies. 17. Compiles data from varied sources and makes summary reports. May involve statistical calculations and tabulations in accordance with established formulas and equations. May involve obtaining quotes from vendors as directed and providing printing estimates to customers. 18. Research files and records for information as directed or based on department policies or legal requirements. 19. Contributes to the economic efficiency of the program by monitoring expenditures and billing systems, tracking and reconciling grants, funding, and revenue, and performing budgeting and bookkeeping functions. 20. Initiates regularly recurring reports and standard form letters. Maintains program records, making periodical audits as necessary, and prepares follow-up reports requiring action on a periodic basis. 21. Performs other job-related duties as assigned by direct supervisor. Minimum Prerequisites 1. High School Diploma or equivalent and four years progressively responsible secretarial experience; or any combination of education and experience that would provide the applicant with the desired skills, knowledge, and ability required to perform the job. 2. Draft and prepare reports, correspondence, and records, using accurate business English, composition, spelling, grammar, and punctuation. 3. Demonstrate a high skill level in using current office technology, including keyboard skills, transcription, and elementary accounting. 4. Working knowledge of budgeting and bookkeeping practices and procedures. 5. Excellent communication skills to effectively represent policies and procedures to parents, students, other employees, agencies, and the general public. 6. Work independently and organize work with minimum supervision. 7. Work with a high degree of accuracy and attention to detail to meet deadlines. 8. Demonstrate keyboarding skills of 60 WPM or as specified for the position. 9. Thorough knowledge of applicable computer software and demonstrated skill with regard to the application 10. Physically perform assigned duties. LOCATION: In person at the W. Main Street Office: 502 W. Main Street, Medford, OR 97501 Length of Position: 0.5 to1.0FTE/258 days (annual year-round position) Salary: Per the Classified Collective Bargaining Agreement $18.24/hour - $21.84/hour for the 2025-2026 school year. Immediate Supervisor: Program Administrator SOESD Benefits (For .50 FTE and Over): Southern Oregon ESD contributes up to $2114.00 per month (family coverage) for health, dental, and vision insurance premiums for qualified employees. Employer-paid PERS (Public Employee Retirement System), including an additional 6% individual investment account with PERS. 9 paid holidays A generous sick, vacation, and discretionary (personal) leave packet is also provided to qualified employees. Health Insurance: OEBB MODA Includes medical, dental, vision & prescription insurance Monthly premium deducted pre-tax Options: Health Savings Accounts Flexible Spending Accounts - medical, day-care expenses Optional Coverage for Additional Life, AD&D, Short Term Disability Insurance through Aflac or American Fidelity 403(b) Mercy Flights Membership The following physical requirements are essential functions of the Administrative Assistant III : 1. Stand/walk: 1-4 Hrs/Day 2. Sit: 6-8 Hrs/Day 3. Drive: 4-6 Hrs/Day 4. Bending: Occasionally 5. Squat: Occasionally 6. Climb Stairs: Occasionally 7. Single Grasping: Frequently 8. Pushing: Occasionally 9. Pulling: Occasionally 10. Fine Manipulation: Frequently 11. Repetitive Foot Controls: Limited 12. Lifting (less than 25 lbs): Occasionally 13. Lifting (25-50 lbs): Occasionally 14. Lifting (50-75 lbs): Not At All 15. Lifting (75-100 lbs): Not At All Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable. EQUAL OPPORTUNITY SOESD is an equal opportunity employer that complies with applicable employment discrimination laws, including ORS Ch. 659, Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, the Rehabilitation Act of 1973, the Americans with Disabilities Act and the Age Discrimination in Employment Act.

Secretarial/Clerical/Administrative Assistant III This role will contribute to SOESD's internal communication plan, assist with the agency-wide newsletter, and play a central role in supporting social media working in collaboration with the CaP Coordinator to ensure brand consistency across platforms, including the SOESD website. Strong attention to detail, follow-through, reliability, and the ability to work both collaboratively and independently are essential. About SOESD Southern Oregon ESD is located in the Rogue Valley, the cultural and economic heart of southern Oregon, home to legendary snow-skiing, white-water rafting, kayaking, hiking, fishing, as well as numerous cultural venues and events such as art galleries, the Britt Music Festivals, the Ashland Independent Film Festival, and the renowned Oregon Shakespeare Festival. For more information on living in the Rogue Valley, please see: * Education: ************************ * Cultural Opportunities: ************************ * Recreational Opportunities: ************************* * Health Care: ************************* Administrative Assistant III (Communications and Partnerships) Position Goal To assist the program administrator in performing a full range of secretarial and specialized staff duties to support program and other operations requiring specific knowledge of agency programs, functions, policies, and procedures and may exercise technical and functional direction and guidance over clerical staff. Typical duties depend on specific assignments and may include: assist in budget preparation and monitoring, providing staff support to directors, coordinators, supervisors, and outside agencies; serving as a representative for the program as directed by the administrator. Level of Responsibility / Supervision Employees in this position are distinguished by the greater complexity of and breadth of office assignments requiring expertise in the full range of secretarial skills. Duties at this level are performed independently and often involve the completion of varied and unrelated assignments or technical functions over which the employee has exclusive or near-exclusive control. Assignments at this level require technical and detailed knowledge of program and agency functions and procedures. Duties & Responsibilities (Positions may consist of some or all of the following duties) 1. Prepares a wide range of documents (e.g., letters, reports, memos, forms) from draft or general instructions; in writing or verbally responds to inquiries, requiring general knowledge of agency operations. 2. Compiles, organizes, and maintains program statistical data in a usable form for completing various reports pertaining to federal, state, and county information requirements. 3. Processes purchase orders, expense reimbursement statements, travel requests, and other related requisitions assuring proper approvals, coding and records; purchases office supplies and equipment for the unit, and maintains inventory of supplies and related materials. 4. Performs receptionist functions such as screening incoming calls, taking messages, and/or routing calls; responds to routine questions about programs or services; greets visitors and directs to appropriate location and / or staff person. 5. Sorts, screens, distributes, and responds to correspondence within program / department in a variety of formats (US Mail, courier mail, and e-mail.) 6. Prepares and organizes materials for meetings, arranges for food services, prepares agenda, secures meeting location, composes minutes, prepares correspondence and meeting reminders, transcribes and processes dictation (determining layout and format), and performs follow-up assignments. 7. Coordinates workshops locations, designs brochures, registers participants, and assists presenters in preparation of material. 8. Establishes, maintains, and updates files, lists, records, and logs on computerized and manual record keeping systems; accesses, retrieves, verifies and inputs data pertinent to the program needs. 9. Coordinates staff travel needs including conference registration, hotel accommodations, and transportation requirements. 10. Maintains attendance and other employee records for related program / department. 11. Maintains an appointment calendar for supervisor and staff, schedules appointments and meetings, and assists in day-to-day planning. 12. Oversees inventory of office supplies, and ensures maintenance of office equipment 13. Supports staff in building systems operations, such as use of computer, fax machine, photo copiers, telephone system, voice mail, and printers 14. Works as a team member through effective communication and interpersonal skills with staff and community. 15. Establishes and maintains a high level of confidentiality with personnel, students, and program/agency information.Make decisions independently according to established policies 16. Serve as the key contact person for a program, school or other functions, which may include responsibilities for parent, student, or other customer communications, and/or liaison with other agency departments, school districts, or agencies. 17. Compiles data from varied sources and makes summary reports. May involve statistical calculations and tabulations in accordance with established formulas and equations. May involve obtaining quotes from vendors as directed and providing printing estimates to customers. 18. Researches files and records for information as directed or based on department policies or legal requirements. 19. Contributes to the economic efficiency of the program by monitoring expenditures and billing systems, tracking and reconciling grants, funding, and revenue, and performing budgeting and bookkeeping functions. 20. Initiates regularly recurring reports and standard form letters. Maintains program records, making periodical audits as necessary, and prepares follow-up reports requiring action on a periodic basis. 21. Performs other job-related duties as assigned by direct supervisor. Minimum Prerequisites 1. High School Diploma or equivalent and four years progressively responsible secretarialexperience; or any combination of education and experience which would provide the applicant with the desired skills, knowledge and ability required to perform the job. 2. Draft and prepare reports, correspondence, and records, using accurate business English, composition, spelling, grammar, and punctuation. 3. Demonstrate a high skill level in using current office technology including keyboard skills, transcription and elementary accounting. 4. Working knowledge of budgeting and bookkeeping practices and procedures. 5. Excellent communication skills to effectively represent policies and procedures to parents, students, other employees, agencies and the general public. 6. Work independently and organize work with minimum supervision. 7. Work with a high degree of accuracy and attention to detail to meet deadlines. 8. Demonstrate keyboarding skills of 60 WPM or as specified for the position. 9. Thorough knowledge of applicable computer software and demonstrated skill with regard to application 10.Physically perform assigned duties. Location: In person at 101 North Grape Street, Medford Length of Position: 1.0 FTE (40 hours a week) /258 days (annual year-round position) Salary: Per collective bargaining agreement: $18.24/hr - $21.84/hr starting wage for 2025-2026 school year. Immediate Supervisor: Erin Green SOESD Benefits (For .50 FTE and Over): * Southern Oregon ESD contributes up to $2045.00 per month (family coverage) for health, dental and vision insurance premiums for qualified employees. * Employer-paid PERS (Public Employee Retirement System), including additional 6% individual investment account with PERS. * 9 paid holidays * A generous sick, vacation and discretionary (personal) leave packet is also provided to qualified employees. Health Insurance: * OEBB MODA * Includes medical, dental, vision & prescription insurance * Monthly premium deducted pre-tax Options: * Health Savings Accounts * Flexible Spending Accounts - medical, day-care expenses * Optional Coverage for Additional Life, AD&D, Short Term Disability Insurance through Aflac or American Fidelity * 403(b) * Mercy Flights Membership The following physical requirements are essential functions of the Administrative Assistant III : 1. Stand/walk ..............................None X1-4 Hrs/Day 4-6 Hrs/Day 6-8 Hrs/Day 2. Sit ...........................................None 1-4 Hrs/Day 4-6 Hrs/Day X6-8 Hrs/Day 3. Drive........................................None 1-4 Hrs/Day X4-6 Hrs/Day 6-8 Hrs/Day 4. Bending.......................................Frequently XOccasionally Limited Not At All 5. Squat .........................................Frequently XOccasionally Limited Not At All 6. Climb Stairs ................................Frequently XOccasionally Limited Not At All 7. Single Grasping ........................XFrequently Occasionally Limited Not At All 8. Pushing ......................................Frequently XOccasionally Limited Not At All 9. Pulling ........................................Frequently XOccasionally Limited Not At All 10. Fine Manipulation ..................XFrequently Occasionally Limited Not At All 11. Repetitive Foot Controls ...........Frequently Occasionally XLimited Not At All 12. Lifting (less than 25 lbs) .............Frequently XOccasionally Limited Not At All 13. Lifting (25-50 lbs) ......................Frequently XOccasionally Limited Not At All 14. Lifting (50-75 lbs) ......................Frequently Occasionally Limited XNot At All 15. Lifting (75-100 lbs) ....................Frequently Occasionally Limited XNot At All Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable. EQUAL OPPORTUNITY SOESD is an equal opportunity employer that complies with applicable employment discrimination laws, including ORS Ch. 659, Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, the Rehabilitation Act of 1973, the Americans with Disabilities Act and the Age Discrimination in Employment Act. Salary18.24 - 21.84 Hour Listing Type Jobs Categories Clerical/Administrative | Communications Position Type Full Time Salary Min 18.24 Salary Max 21.84 Salary Type /hr.