Executive administrative assistant jobs in Poughkeepsie, NY - 82 jobs

Job DescriptionAbout us: We are a rapidly growing, high-performance food manufacturing company. We are dedicated to producing safe, high-quality products that meet strict USDA, FDA, and third-party audit standards. Our team is committed to operational excellence, continuous improvement, and maintaining a strong culture of food safety and accountability. As our organization continues to expand, we are strengthening our leadership support to ensure clear communication, efficiency, and alignment across the company. Position Summary: The Executive Assistant will provide high-level administrative and operational support to the CEO and COO in a fast-paced food manufacturing environment. This role requires exceptional organizational skills, strong attention to detail, discretion, and the ability to manage multiple priorities. The ideal candidate will be proactive, professional, and able to anticipate the needs of senior leadership while maintaining confidentiality and supporting efficient executive operations. Key Responsibilities: Executive Support Manage complex calendars, schedule meetings, and coordinate appointments for the CEO and COO. Prepare and organize executive-level reports, presentations, and documents. Handle confidential information with discretion and professionalism. Coordinate travel arrangements, itineraries, and accommodations. Assist with day-to-day administrative needs, including correspondence, filing, and communication management. Serve as a primary point of contact between executives and internal/external stakeholders. Prioritize and manage multiple tasks, ensuring timely completion. Operational & Project Support Support cross-functional initiatives and special projects as assigned by leadership. Assist in preparing materials for board meetings, leadership meetings, and company-wide communications. Track deadlines, deliverables, and follow-up items for executive projects. Maintain organized systems for documentation, records, and administrative processes. Facility & Team Coordination Partner with HR, Operations, FSQA, and other departments to facilitate communication and alignment. Assist in planning onsite events, leadership visits, and executive activities. Help ensure consistent communication between the executive team and operational departments within the facility. Qualifications: Associate or Bachelor's degree preferred; equivalent experience considered. 3+ years of experience supporting senior executives, preferably in manufacturing, food production, or a similar fast-paced environment. Excellent written and verbal communication skills. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Highly organized with strong attention to detail and the ability to manage competing priorities. Ability to work independently, take initiative, and anticipate needs. Professional demeanor, strong interpersonal skills, and commitment to confidentiality. Why Join Us? Opportunity to work directly with executive leadership Growing organization with a dynamic, fast-paced environment Competitive compensation and benefits Ability to make a meaningful impact on organizational efficiency and leadership operations

Job Description The Executive Assistant (EA) serves as a trusted partner to the executive team, ensuring leaders remain focused on high-value priorities that drive the firm forward. This role requires a forward-thinking, highly organized professional who can anticipate needs, manage competing demands, and act as a gatekeeper to optimize executive time. The EA enhances leadership effectiveness by coordinating schedules, managing communications, preparing for critical meetings, and supporting strategic initiatives. Benefits Hourly Base Salary + Bonus Opportunities Paid Time Off (PTO) Health Insurance Mon-Fri Schedule Parental Leave Retirement Plan Career Growth Opportunities Hands on Training Responsibilities The Executive Assistant (EA) will oversee scheduling priorities, ensuring executive availability aligns with firm goals and client service standards, while also preparing leaders with the right materials for each commitment. They will manage communication flow, serving as the first point of contact for executives and ensuring clarity, professionalism, and discretion in all correspondence. Core responsibilities include meeting preparation and follow-up, project and strategic support, relationship management with clients and key stakeholders, and operational oversight to keep initiatives on track. The EA will also play a critical role in continuous improvement, identifying opportunities to streamline workflows and enhance executive impact. Requirements The ideal candidate demonstrates strong organizational skills, attention to detail, and the ability to prioritize effectively under pressure. Emotional intelligence and the ability to build trusted relationships are essential, as is discretion in handling sensitive information. Excellent written and verbal communication skills are required, along with a proactive, problem-solving mindset that anticipates needs before they arise. A successful EA is forward-thinking, adaptable, and thrives in a fast-paced environment while ensuring alignment with the firms vision and values.

The Day Camp Administrative Assistant supports the Camp Director and Administrative Team by managing the day-to-day business operations of camp. This includes maintaining accurate camper and staff records, ensuring smooth communication with families, and coordinating essential logistics that keep camp running safely and efficiently. This position serves as the central hub of camp communication and documentation - handling attendance, transportation coordination, financial reporting, and information sharing between campers, families, and Girl Scouts of Connecticut departments. The Administrative Assistant plays a key role in fostering a positive, professional, and welcoming environment for everyone at camp. Essential Responsibilities Administrative Leadership * Manage daily office operations and maintain a professional front-facing presence for campers, staff, and families. * Serve as the primary point of contact for communication with families via phone, email, and Rallyhood, ensuring timely and accurate responses. * Support the Camp Director with administrative planning, recordkeeping, and overall organization of camp business functions. * Maintain confidentiality and accuracy in all records, including attendance, rosters, incident reports, health documentation, and transportation logs. * Oversee and maintain accurate daily check-in and check-out procedures for campers and staff. Communication & Customer Service * Greet parents, visitors, and campers warmly, maintaining positive relationships and representing Girl Scouts of Connecticut with professionalism. * Ensure all communication is timely, clear, and friendly, including follow-up with parents and coordination with staff. * Coordinate with GSofCT departments such as Member Experience, Outdoor Program, Retail Operations, Human Resources, and Property Services to ensure smooth information flow. * Support dissemination of important camp materials, forms, and updates to families and staff. Operations & Recordkeeping * Track attendance, financial transactions, and required state and council documentation. * Maintain up-to-date emergency lists and ensure accurate headcounts throughout the day. * Assist with preparation and organization of camp reports, supply orders, maintenance requests, and purchasing documentation. * Supervise the daily camp trading post or on-site store, including cash reconciliation and inventory. * Maintain and organize all incoming and outgoing mail, phone messages, and parent communications. Health, Safety, and Compliance * Assist the Camp Director in implementing emergency procedures and drills. * Maintain awareness of all individuals on camp property at all times and ensure sign-in/out logs are accurate. * Support adherence to ACA standards, Connecticut state regulations, and GSofCT and Safety Activity Checkpoints. * Maintain professionalism and composure during emergencies, following established protocols. Other Duties * Participate in pre-camp training, in-service training, and weekly staff meetings. * Assist with camp opening and closing procedures, including office organization and records archiving. * Participate in all-camp activities, ceremonies, and events as needed. * Attend at least one of the optional camper overnights (Weeks 2 or 4) as applicable. * Perform additional related duties as assigned to support camp operations. Qualifications * Must be at least 20 years of age. * Minimum of two years of experience in an office, administrative, or customer service setting. * High school diploma or equivalent required; Associate or Bachelor's degree in business, accounting, or recreation management preferred. * Strong computer proficiency in Microsoft Office and Google Workspace. * Demonstrated ability to manage multiple priorities in a fast-paced environment. * Excellent verbal and written communication skills, with attention to detail and accuracy. * Strong interpersonal and organizational skills, with a customer service mindset. * Experience working in youth development or camp settings preferred. * Current First Aid/CPR/AED and Medication Administration certifications (or willingness to obtain upon hire). * Commitment to the Girl Scout Mission and the Girl Scout approach to outdoor and experiential learning. Physical Requirements * Ability to communicate effectively in person and by phone. * Ability to lift and carry up to 50 pounds. * Ability to work in an outdoor camp environment and walk on uneven terrain. * Visual and auditory ability to identify and respond to environmental and behavioral cues. * Ability to provide first aid and respond calmly and appropriately in an emergency.

Job Description Falcon Rappaport & Berkman LLP is a full-service, rapidly growing and entrepreneurial law firm focused on an interdisciplinary approach to the practice of law. Our team is composed of thought leaders across a variety of practice areas, including some of the nation's leading voices on web3, taxation, and a variety of other fields. We bring together experts across all of our practice areas to achieve extraordinary results which would not be achievable at a more narrowly focused firm. Respect, appreciation, and quality of life come first and foremost. We care deeply about the people we bring into our firm and offer a unique emphasis on professional development. We work collaboratively to drive client success. We are seeking a highly skilled Senior Estate Administration Associate to join our Trusts & Estates team. The ideal candidate brings substantial hands-on experience managing complex estate and trust administration matters, a deep understanding of New York Surrogate's Court procedures, and the ability to work directly with high-net-worth clients, fiduciaries, and beneficiaries. This role is best suited for someone who thrives in a collaborative legal environment, demonstrates exceptional attention to detail, and can independently manage a sophisticated caseload from start to finish. Key Responsibilities: Handle all aspects of probate and estate administration, including preparing and filing petitions, inventories, fiduciary accountings, notices, waivers, and related Surrogate's Court documents. Coordinate and communicate with executors, trustees, beneficiaries, accountants, financial advisors, and other professionals. Oversee collection, valuation, and transfer of estate assets, including real estate, business interests, and investment portfolios. Prepare estate tax returns (federal Form 706 and NYS ET-706), fiduciary income tax returns, and required supporting documentation in coordination with tax advisors. Manage estate settlement tasks such as resolving creditor claims, distributing assets, and drafting release agreements. Support attorneys with complex trust administration, including trust funding, trust modification, decanting, and annual fiduciary accountings. Maintain organized case files, timelines, and compliance checklists to ensure timely and accurate administration. Provide exceptional service to clients by responding to inquiries, explaining processes, and ensuring transparent communication. Required: 5+ years of experience in estate administration within a law firm or trust company environment. Comprehensive knowledge of New York Surrogate's Court rules, probate procedures, and relevant state and federal tax requirements. Proficiency with NetDocs, Clio, and Microsoft Office Suite. Strong drafting and organizational skills, with meticulous attention to detail. Ability to manage multiple matters simultaneously and work efficiently under deadlines. Excellent communication skills-both written and verbal-with a client-focused approach. Preferred Qualifications Experience with high-net-worth and ultra-high-net-worth estates. Familiarity with complex trust structures and multistate or international estate issues. Paralegal certification or related professional credential (optional but valuable). Compensation & Benefits Competitive salary commensurate with experience. Comprehensive benefits package, including health, dental, and vision coverage. Retirement plan options. Paid time off, holidays, and professional development opportunities. Supportive, team-oriented work environment with opportunities for long-term career growth. Salary Range: $140- $180K Powered by JazzHR l7WDQTGk58

is currently available in our sub-acute/skilled nursing facility. You may have already heard that Preferred Therapy Solutions is different from other therapy companies. Let us tell you why we are a step above the rest. Excellence. Stability. Integrity. We are owned and operated by therapists. We focus on appropriate and ethical patient care. Members of our management team have worked in the very position you are interested in. We understand what therapists need to be successful. We know that a healthy balance between work and family is important, so we offer a very generous paid time off package for full and part-time employees. We know that continuing your education is important, so we have a great education department to help you stay up to date. The success of our residents relies on the success of our staff. We know that providing the highest quality care brings the highest outcome for our residents. After all, we are all in this to help those we treat reach their highest level of independence. Come join our team and be part of our success! A Rehab Tech with Preferred Therapy Solutions will assist the Rehabilitation Staff with patient-related activities in accordance with state licensure and Practice Acts mandates. A Rehab Tech provides technical, and light administrative duties for the Rehabilitation Department. Specific Duties: Assists with specific treatment activities assigned by the treating therapist. Transports patients to and from rehabilitation dept. for scheduled treatment as requested and assist with transfers. Prepares patient for therapy as directed by supervising therapist. Helps in the modification of patient equipment (wheelchairs, splints) as necessary. Reports patient response to treatment and changes in medical status to supervising therapist immediately. Assists with computer data entry and generates reports as requested. Completes timely and accurate documentation of direct, indirect time, payroll, efficiency and clinical reporting. Adheres to confidentiality standards of HIPAA and all Infection Control, Universal Precautions and OSHA standards for the healthcare professional. Uses a professional and clear style of verbal and written communication. Clerical duties such as answering calls, photocopy, file, fax/scan/upload documents, supply orders. Maintains rehabilitation area and equipment in a neat, clean and safe manner. Attends in-services and facility meetings as required. Work cooperatively in group situations and demonstrates flexibility, team building, and promotes a positive work environment. Implements a customer service philosophy to promote value and customer loyalty. Reports to work on time and adheres to schedule Performs other duties as assigned.

Secretarial/Clerical/Secretary Additional Information: Show/Hide Facilities & Operations Administrative Assistant Full Time:1.0 Work Year: July - June (12 months) Hours: 8 a.m. - 4 p.m. Salary: $53,500 - $85,000 Civil Service:Yes Competitive: Yes Job Class Code:S210 Secretary to School Administrator Location: Briarcliff Manor UFSD Facilities & Operations Department Bargaining Unit: BEST (Briarcliff Educational Support Team) Effective Date: January 5, 2026 The Facilities & Operations Administrative Assistant plays a central and forward-looking role in ensuring the efficient functioning of the Facilities Department. This position requires someone who consistently stays one step ahead of the Director of Facilities-anticipating needs, managing details proactively, and enabling the Director to focus on broader departmental priorities without becoming bogged down in daily minutia. Most responsibilities involve independently coordinating facilities operations, maintaining detailed records, troubleshooting issues before they escalate, and managing communications with staff, contractors, and vendors. The Administrative Assistant oversees calendars, schedules meetings, tracks work orders, monitors compliance documentation, supports project coordination, processes requisitions and invoices, and assists with payroll auditing for facilities staff. The role is critical to keeping the department organized, responsive, and running smoothly. While the position primarily supports the Director of Facilities, it also provides supplemental administrative support to the Assistant Superintendent of Finance & Operations, including general office coordination, correspondence, and selected business-office processes as needed. This role serves as a key liaison across departments, contributing to organizational efficiency within Facilities, Operations, and the Business Office. Supervision may be exercised over a small number of employees assisting with operations work. Performs related duties as required. Typical Work Activities: * Provides proactive day-to-day administrative support to the Director of Facilities, anticipating needs and resolving issues independently. * Maintains calendars, schedules appointments, coordinates meetings, and manages communications to keep departmental operations moving efficiently. * Assists with Facilities' work orders, maintenance tracking, project planning, follow-up, and compliance documentation. * Coordinates with vendors, contractors, and staff, ensuring timely communication regarding repairs, maintenance needs, inspections, and project timelines. * Processes requisitions, purchase orders, invoices, and vendor payments for the Facilities Department. * Assists in monitoring and auditing payroll and time records for facilities personnel. * Supports transportation coordination and other operational logistics as needed. * Prepares correspondence, reports, spreadsheets, and documentation for Facilities and the Business Office. * Maintains organized digital and physical files, logs, and department databases. * Provides general administrative support to the Assistant Superintendent for Business & Operations when required. * Performs related work as assigned. For more detailed information about member benefits of BEST (Briarcliff Educational Support Team) please go to ***************************************************************************** and select BEST. ALL INTERESTED CANDIDATES MUST BE REACHABLE ON THE CIVIL SERVICE LIST FOR SECRETARY TO SCHOOL DISTRICT ADMINISTRATOR MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE: Graduation from high school or possession of a high school equivalency diploma and three (3) years of experience where a primary function of the position was performing general office/clerical work, two (2) years of which must have included the use of computer applications to maintain automated records or produce correspondence, spreadsheets, forms, reports or other documents. SUBSTITUTION: Satisfactory completion of 30 credits* at a recognized college or university, or its equivalent in course hours from an approved institution or office software manufacturer (i.e. Microsoft) may be substituted on a year for year basis for one (1) year of the general office/clerical experience and one (1) year of the specialized experience using computer applications as described above. Completion of 6 credits* in word processing coursework at a recognized college or university may be substituted for an additional one (1) year of specialized experience using computer applications as described above. All coursework must be verified by an official transcript.

Job Description Control Point Associates is seeking a Part Time Administrative Assistant in our Highland, NY office. Business is booming and we're looking for the best and brightest Administrative Assistant to join our team in Highland, NY!! Take the first step towards the rest of your life in a supportive environment that promotes hard work and dedication! Essential Functions: Assist the Project Managers and Office Managers with project coordination that entails scheduling, setting up the contracts/projects on the network and maintaining the files Update shared office calendar New project intake and setup within online dashboard Track and update project spreadsheets Create correspondence, technical reports, and team specific documents for use with project tracking Thoroughly but swiftly research property information and standards/codes required by our clients, and state and local agencies Keep tabs on the projects to compile reports along the way as directed by Project & Office managers Submit plans and applications to state and local agencies Use Adobe Acrobat Writer to convert applications and forms to electronic forms Create, maintain and update project/office documents utilizing Microsoft Word, Excel and other related software Pleasantly and warmly greet our clients and visitors in person and on all incoming calls Sort and distribute the mail and visit post office as needed Filing of project folders, scanning and purging of archived project information Knowledge, Skills and Abilities: High School Diploma Excellent Microsoft Office Skills and attention to detail 1-3+ years of Administrative Assistant experience A positive can-do attitude and professionalism Ability to pivot to changing situations and priorities Excited to work with a team but can also excel on your own Compensation: $19-$23 per hour If your skills and drive match exactly what we're looking for, then apply to the Part Time Administrative Assistant opening in Highland, NY today! We look forward to working with you! Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group. Powered by JazzHR Pa0oUwgAtp

Accounts Payable Clerk Billing Clerk Bookkeeper Payroll Clerk Human Resources Specialist Office Manager Senior Positions within departments. Various other titled administrative positions that are non exempt

At LEGOLAND New York Resort Earn AWESOME Benefits , Build AWESOME Memories, and Make an AWESOME Difference. With our Theme Park, Hotels, Mini-Land and more - the opportunities here at LEGOLAND are endless! Scope of Job Serves as point of contact and acts as representative for Divisional Director both internally and externally to contacts, agencies, government officials and local business community. Performs project management work as well as administrative and organizational operational support. Ability to process sensitive and complex material, analyze and distill information into a presentable and logical format. Key Objectives Evaluate courses of action and makes decisions regarding appropriate responses to contacts, including referral to others as needed. Acts as a resource, point of contact, and information source; serves as representative in response to incoming and outgoing internal and external affairs. Take on all levels of responsibility from clerical to data analysis and project management. Professional demeanor while building effective casual relationships both within LEGOLAND NY Resort and in the community. Ability to develop and deliver presentations as well as set up for meeting and perform all levels of tasks. Requires ability to interpret information and present key ideas in a cohesive manner with little direction. Coordinate schedules, travel and logistics for meetings of project team and key Merlin personnel. Main Responsibilities Drafts or writes letters, e-mails, and reports to support communications, planning, organizational, policy and other initiatives. Arranges and coordinates meetings, conferences, conference calls, domestic and international travel, and the visits of company VIPs and other key executives including accommodations and transportation. Prepares itineraries, maintains schedules and calendars, and prepares agendas and support materials for meetings. Takes minutes of meetings and maintains confidential records and files. Possesses ability to be proactive and self-motivating and initiates organizing executive office files. Develops and implements systems, methods and procedures to track and manage contacts, projects, information, and records. Utilizes initiative, organizational, and follow-through skills to ensure timely and appropriate response, follow-up and closure. Continuously evaluates administrative support systems to increase productivity and improve operational effectiveness. Serves as a sparring partner, advisor and confidant to assist the Divisional Director in the management of people, facilities, financial, and corporate affairs. Must be able to take information and summarize into presentations to convey key messages. Prepares and coordinates requests for information, key tasks, projects and other activities to support the management function. Provides support to the Director team as needed for projects and special assignments. Manages Administrative and Travel & Expense budget while providing general office operational support for LLNYR including office management, supervision of the reception area and mail room, seating charts, and policies and procedures. Assists other divisions, as requested, in operational tasks and special projects. Support of Senior Leadership Team including tracking strategic objectives and goals, detailed calendarization of meetings, meeting minutes, setting agendas and objective alignment for key meetings, and conducting timely follow up. Assists in creating communications for Employees including monthly newsletters, quarterly organization-wide meetings, weekly Resort updates, and manages the Employee Communication calendar to properly track important messages within the Resort. Skills, Experience & Qualifications Requires at least eight years of progressive administrative experience, with at least five years working directly for a top manager or corporate executive. Some college or post-secondary education preferred. Requires excellent people skills, including strong interpersonal skills, the ability to build and maintain positive and supportive working relationships, and excellent customer service skills. Must be able to maintain an approachable and friendly demeanor with competing priorities and demands. This position requires the incumbent to be flexible, adaptable, responsive, and able to work effectively with multiple priorities and diverse work styles. Requires excellent judgment, discretion, and the ability to maintain confidentiality. This position requires exceptional verbal and written communication skills. Effective organizational and problem-solving skills with the ability to set-up, automate and track contacts, data and information required. Must be able to self-initiate activities, coordinate tasks, and exhibit strong project management and follow-up skills. Requires intellectual and analytical skills to take information and distill key messages without supervision. Requires independent work ethic and strong thinking skills. Strong computer skills are necessary; expertise in Microsoft Office products (Word, Access, Excel, PowerPoint) and other PC software required. Knowledge of office support functions and equipment required. Must be willing to work flexible hours, including evenings and weekends to support park operations. Must have valid drivers license, safe driving record, and be willing to utilize own vehicle for business purposes. Must be willing to travel locally and regionally to conduct business, and occasional travel within the U.S. and internationally. The Perks Here at Merlin, we do it all for the love of FUN and if that wasnt enough, we also have these magical benefits, exclusive to our awesome employees; Merlin Magic Pass which give you free admission to Merlin attractions, discount in our retail shops and restaurants, opportunities for career development within our exciting global organization, and much more! Who We Are We're part of the Merlin Entertainments family - linking us to iconic brands such as Madame Tussauds, The London Eye, SEA LIFE and much more! Here at LEGOLAND New York Resort We thrive on innovative thinking and big ideas!!! For that reason, this is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with this role. We create magic and invaluable experiences for our guests every day, and while this job description is intended to be an accurate reflection of what you will do here with us, we cannot guarantee you that creating magical moments wont come with new and amazing adventures that can make your day different! Come work with us and you will see how at LEGOLAND New York Resort no two days are the same. Everyone Matters at Merlin. At Merlin we welcome the world to our magical attractions and resorts every day and we want to reflect that same multicultural mix inside our business too. We strive to create an inclusive and diverse workplace where people can be themselves, have the same opportunities and thrive together. Because at Merlin, everyone matters! Together, we work to create a workplace where everyone feels valued, no matter their age, race, gender, disability, protected veteran status or sexual orientation. Although we understand that we'll always be learning and growing, we aim to be the most inclusive and flexible employer in our industry.

Bard College seeks a full-time Administrative Assistant in the Office of Development. This position is responsible for managing administrative support for a busy office and reports directly to the Senior Director of Development. This is a year-round, on-site position. About Bard: Bard College's main campus is in Annandale-on-Hudson, N.Y., with 1,900 undergraduate students; the College also includes multiple graduate programs. The 1,000-acre campus sits along the Hudson River and offers the Fisher Performing Arts Center, and Hessel Museum of Art, and is the home of the Bard Prison Initiative, the largest college-degree-granting prison education program in the U.S. The Bard Network also includes several Bard High School Early Colleges across the country as well as international campuses and partnerships. The Bard Network is complex and demonstrates Bard's priorities well in addition to the College's emphasis on civic engagement. Bard College is a private institution working in the public interest. Bard faculty and staff lead their students by example, building upon the existing network of boundary-breaking programs focused on rethinking who can and should be included in a liberal arts education. Duties * Serves as Administrative Assistant to the Senior Staff of the Office of Development, setting appointments, managing travel arrangements, taking meeting notes, tracking department budget, and submitting expenses * Responsible for greeting visitors to the Anne Cox Chambers Alumni/ae Center and maintaining the front desk phone and reception desk coverage * Drafts letters and communications on behalf of the Vice President of Development and Senior Director of Development as directed * Provides project support for Development events as assigned, including but not limited to Reunion/Commencement (Memorial Day weekend), Family Alumni/ae Weekend (End of October) and the annual Holiday Party (Early Dec) * Serves as a data integrity steward, preforming routine record updates and other administrative activities to maintain data quality and constituent files in the Bard's Slate development database * Supervises work-study students (2-3) and manages student timesheets * Is back-up for Executive Assistant to Vice President of Development * Coordinates development staff meeting notes/slides/presentations * Other duties as assigned by supervisor Required Qualifications * Ability to work in a fast-paced setting with acute attention to detail * Ability to manage multiple projects independently * Proven ability to work with sensitive and confidential information * Excellent computer skills including Word, Excel, G-Suite * CRM experience (e.g. Salesforce, Blackbaud, Workday, Slate, or other) or proven ability to proactively learn and use new technologies * Available to work some weekend and evening hours throughout the year * Available to work for major Bard events as needed, Arrival Day (Aug), Family and Alumni/ae Weekend (Oct), Bard Holiday Party (Dec), and Commencement (May) * Must be able to build relationships with and support an alumnx and student body that is broadly diverse with regard to race, ethnicity, socioeconomic status, gender, gender identity, nationality, sexual orientation, and religion Preferred Qualifications * Familiarity with web technologies, HTML, CSS, Java * Willingness to learn technology and software procedures Physical Requirements * Must be able to sit for extended periods of time and work in a standard office environment To apply, please submit a cover letter, resume, and three professional references to Interfolio. Compensation: $24-$26/hour This salary range reflects the College's good faith and reasonable estimate of the compensation for the position at the time of the job posting. Salary decisions are dependent on several factors including but not limited to market and organizational considerations, experience, and qualifications of a selected candidate as well as internal and external equity. Benefits Overview We are pleased to offer our full-time employees an excellent benefit package which includes; multiple health insurance options; TIAA retirement plans; generous vacation, sick, and personal time; and more. To learn more about employee benefits and eligibility at Bard College, please visit **********************************************

Job DescriptionBenefits: 401(k) Competitive salary Opportunity for advancement Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain a calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Contribute to company reports Maintain an organized filing system Develop, update, and maintain relevant office procedures Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects

Administrative Assistant Duration : 12 Months Total Hours/week : 40.00 1 st Shift Client: Medical Device Company Job Category: Administrative Services & Transportation Level of Experience: Entry Level Employment Type: Contract on W2 (Need US Citizens or GC Holders Only) Job Description: Support Plant Manager and HR Manager. Running and distributing reports. Assist with day to day needs such as ordering supply items & arranging meals and logisitics for site visits. Coordinate smock cleaning / deliveries and arranging for new hires to receive smocks. Assist with new hire orientation activities. Assist with administering site recognition & communication activities. Filing activities.

Job DescriptionAdministrative Assistant Schedule: Monday-Friday, 10:00 AM-3:00 PM (25 hours/week) - possible future potential to become full-time Reports To: President & CEO The Administrative Assistant supports the President & CEO and the overall operations of the Orange County Chamber of Commerce. This role manages scheduling and calendars, coordinates meetings and committees, maintains office supplies and the board room, greets visitors, assists the events and programming team with preparation, and ensures smooth day-to-day administrative operations. Key Responsibilities Executive Support: Manage scheduling, calendar coordination, meeting confirmations, and follow-ups for the President & CEO; prepare briefings, print agendas, and assemble materials. Board Support: Prepare board packets and materials; coordinate collection of reports; organize distribution; maintain board records. Meeting & Event Logistics: Reserve and manage the Board Room calendar; set up the board meeting room (A/V checks, seating, signage); coordinate food & beverage orders; reset and tidy room after meetings. Committee Management & Coordination: Schedule committee meetings; prepare agendas and minutes templates; track attendance and action items; coordinate communications and follow-ups. Office Operations: Answer the door and greet visitors professionally; field and route calls and emails; handle incoming/outgoing mail and shipments; general office maintenance/light tidying. Supply Procurement & Inventory: Maintain inventory of office and kitchen supplies; place orders; restock and organize; reconcile packing slips/invoices. Administrative Tasks: Draft correspondence, forms, and simple reports; data entry and filing (digital and paper); maintain contact lists and distribution lists; assist with mailings. Event & Programming Preparation: Assist the events and programming team with preparation, including materials, supplies, and on-site support as needed. Other Duties as Assigned: Provide cross-coverage for staff; support Chamber programs and events as needed. Qualifications 2+ years of administrative or office support experience (nonprofit, association, or member-based organization preferred). Proficiency with Microsoft Office and/or Google Workspace; familiarity with shared calendars and scheduling tools (e.g., Outlook, Google Calendar). Strong written and verbal communication skills; professional, friendly demeanor with members and visitors. Exceptional attention to detail, follow-through, and organization; able to manage multiple priorities and deadlines. Comfortable handling confidential information with discretion. Ability to lift up to 20 lbs occasionally and to stand/walk during meeting room setup and breakdown. Nice-to-Have Experience preparing board or committee materials (agendas, minutes, packets). Basic A/V and conference room technology troubleshooting. Familiarity with CRM or member database tools. Work Environment & Schedule On-site position, Monday-Friday, 10:00 AM-3:00 PM. Occasional flexibility for early morning/late afternoon meetings or special events is appreciated (with notice). If the position expands to full-time, regularly scheduled hours will expand. Compensation & Benefits Hourly range: up to $21/hourly will commensurate with experience. Paid holidays. How to Apply Submit your resume and a brief cover note to ***************** with the subject line “Administrative Assistant - Your Name.” - The Orange County Chamber of Commerce is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Powered by JazzHR XDv0beipLQ

Job Description We are seeking an Junior Administrative Finance Assistant to join our team! You will perform clerical and administrative functions during a busy Tax Season! Responsibilities: Greet and assist onsite guests Answer inbound telephone calls Develop and implement organized filing systems Perform all other office tasks Qualifications: Previous experience in office administration or other related fields Strong Excel a MUST! Ability to prioritize and multitask Excellent written and verbal communication skills Strong attention to detail Strong organizational skills

We are seeking a highly organized and composed individual with extensive scheduling experience to join our team at Scribner Pest and Wildlife Control as a full-time Administrative Office Assistant - Scheduler. In this critical role, you report directly to our home office in Danbury, CT, ensuring our operations run efficiently. You are instrumental in coordinating our technicians, making certain they arrive on time and prepared to assist our customers. Our pest control company proudly provides: Competitive pay, commensurate with experience A supportive, professional team that values your contributions A key position in a growing company where your skills truly make a difference Your administrative assisting skills are in demand - submit your application and let us connect you with your next career move! ABOUT THIS ASSISTING ROLE Join our team as a full-time Administrative Office Assistant - Scheduler in our Danbury, CT office, working Monday through Friday from 8 AM to 5 PM. When you step into this essential assisting role, you are the driving force behind our operations, taking charge of scheduling and ensuring every service appointment is set up for success. You leverage your strong communication skills to engage clients through text, email, and phone calls, swiftly addressing inquiries and managing collections. OUR COMPANY Scribner Pest & Wildlife Control stands as a beacon of reliability and expertise in the realm of pest and wildlife management. With a seasoned background in the industry, Robert Scribner has channeled his dedication to ensuring family safety and environmental preservation into the foundation of his business. We foster a familial atmosphere among our employees, creating a friendly and welcoming environment for both staff and customers alike. Join our team, where you can enjoy competitive pay and great benefits while protecting our community from harmful pests! WHAT WE'RE LOOKING FOR IN OUR ADMINISTRATIVE OFFICE ASSISTANT - SCHEDULER Our pest control company is searching for someone who is a fast learner and a self-starter. You might be perfect for this position if you can also meet the following qualifications: 18+ years of age Basic computer skills Ability to learn our scheduling software Comfortable talking on the phone We're looking for a proactive, independent self-starter to join our dynamic scheduling team! If you have experience in customer service, the office, or collections within the pest control industry, we want to hear from you! At our pest control company, we prioritize the well-being of our office team members, both on and off the job. That's why we've streamlined our application process to a quick, three-minute mobile-friendly experience-because we respect your time. If you're eager to elevate your administrative assisting skills, apply now and take your career to new heights!

Job: Admin Assistant Pay: $22-$25/hour BOE Schedule: Monday - Friday 9am-5pm and Saturdays 9am-12pm Job Type: Full Time, Temporary from March 1st through April 15th As an Administrative Assistant, you will provide essential administrative support to facilitate the smooth operation of the organization. You will perform a variety of tasks, including managing correspondence, scheduling appointments, organizing meetings, and handling administrative requests. Your strong organizational skills, attention to detail, and ability to multitask will contribute to the efficiency and effectiveness of the team and the overall success of the organization. Job Description: Administrative Support: Draft and edit correspondence, memos, reports, and other documents Format financial statements and proposals Create and update engagement binders, tracking project progress Maintain accurate records and databases, ensuring data integrity and confidentiality Coordinate travel arrangements, including booking flights, accommodations, and transportation Assist with expense tracking and reimbursement processes Office Support: Serve as a point of contact for internal staff and external stakeholders, providing exceptional customer service Support special projects and initiatives as assigned Occasional reception area coverage Special project responsibilities for specific office or entire region (i.e. e-filing, CPE tracking, bulk engagement letters) Production Responsibilities Assembling tax returns Formatting financial statements and proposals Required Education & Experience: High School Diploma (or GED or High School Equivalence Certificate) 3+ years of relevant experience Proficient in using office software and tools, including MS Office Suite (Word, Excel, Outlook, PowerPoint)

Administrative Assistant, Faculty and Academics Reports to: Dean of Faculty and Assistant Head of School for Faculty and Academics The Administrative Assistant provides high-level administrative and organizational support to the Dean of Faculty and the Assistant Head of School for Faculty and Academics. This key role involves managing faculty affairs, coordinating academic programs and professional development and overseeing operational processes, including grants, reimbursements, and travel. The ideal candidate is highly organized, proactive, and capable of managing multiple priorities with discretion. Key Responsibilities: Administrative Support Manage calendars, schedule meetings, and coordinate logistics. Handle sensitive and confidential information with discretion. Faculty Affairs & Communication Serve as the first point of contact for faculty-related inquiries, providing timely and professional support. Support faculty onboarding, performance evaluations, and confidential record maintenance. Compose and distribute official communications for faculty meetings, deadlines, and academic and professional development initiatives. Manage and update faculty information and data, such as faculty lists, housing information, and lists of departing faculty. Academic Program Coordination Support the implementation of academic programs and initiatives led by the Assistant Head of School. Coordinate faculty professional development workshops, conferences, and training sessions. Assist with data collection and reporting for faculty evaluations and academic performance metrics. Financial & Travel Management Administer faculty grants, including tracking applications, approvals, and reporting requirements. Process faculty reimbursements and ensure compliance with school policies in collaboration with the dean of faculty. Coordinate faculty travel arrangements for conferences, professional development, and academic programs. Monitor related budgets and maintain accurate financial records, including processing credit cards. Operational & Project Management Maintain and update faculty handbooks, policy documents, and academic calendars. Collaborate with other administrative offices to ensure alignment on school-wide initiatives, such as commencement. Manage and execute logistical support for all-employee events coordinated from the DOF office Coordinate faculty candidate visit schedule, travel arrangements, and candidate evaluations. Essential Qualities: Discretion and Integrity: Ability to handle sensitive information with the highest level of confidentiality. Adaptability: Comfortable managing shifting priorities and supporting multiple leaders in a dynamic environment. Collaboration: Strong interpersonal skills to work effectively with faculty, staff, and administrators. Attention to Detail: Accuracy in managing records, budgets, and communications. Proactive Problem-Solving: Anticipates needs and identifies solutions before issues arise. Professional Communication: Clear, respectful, and timely communication in all interactions. Qualifications: Bachelor's degree required; experience in education or academic administration preferred. Notary Public License required Strong organizational and project management skills. Excellent written and verbal communication abilities. Proficiency in Google Suite and familiarity with academic management systems. Ability to work independently and collaboratively in a dynamic environment. Experience with budget tracking and financial processes is a plus.

Department Dean of the Faculty Office Job Family Staff - Union Vassar College is deeply committed to providing equal employment opportunities to all applicants and employees by promoting an environment of transparency and respect for differences. We welcome applications from individuals of all backgrounds who meet the qualifications of a posting. If you need to request an accommodation to fully participate in the search process, please contact ******************. Job Description Schedule: Monday - Friday, 8:30am-5:00pm, Full Year Position Summary The Administrative Assistant (Floater) position will provide support to the Dean of Faculty office as well as academic departments to fill vacancies created by leaves of absence, vacation, or vacant positions that are posted. This position will be managed by a member of the Dean of Faculty team, but will report to various assigned locations within academic areas of the college. This is a full time, in-person, CWA Union position. Responsibilities Provide administrative assistance for meetings, calls, and staffing plans; maintain filing systems and department calendars. Support reception or front desk interactions, answer phones, respond to inquiries, collect and distribute mail, and maintain office supplies. Support maintenance scheduled and issues associated with department facilities and equipment, communicate updates to department and facilities/vendors. Support in the organization of events including scheduling, room reservations, completing tasks identified by an event plan, use templates to make name tags, event programs or other event collateral, communicate with vendors and participants, and order food or supplies. Responsible for supervision of student employees including posting of position, hiring, training, task assignments, providing feedback, and timesheet approvals. Communicate in multiple modes with department members, vendors, on-campus offices, alumnae/i, volunteers, and/or other off-campus partners to complete departmental tasks. Responsible for data entry, electronic file maintenance, and running standard reports. Required Qualifications A minimum of two years of administrative support experience or other work experience. Strong computer skills including proficiency with Google Suite, Microsoft Word Office suite and ability to learn additional technical systems. Strong written and verbal communication skills. Ability to interact effectively with a diverse community. Ability to sit or stand for extended periods of time. Ability to interact socially with others. Preferred Qualifications Four years of administrative support experience. Experience working with software systems including finance and accounting systems, payroll, student information systems, or customer relationship management systems. Compensation $18.51 hourly

NATURE OF WORK & RESPONSIBILITIES: The Administrative Assistant 1 will provide high -level, confidential administrative assistance to the Human Resources Director and provide support to all functions of the Hospital's full service Human Resources Department. The Administrative Assistant 1 will ensure the efficient operation by performing a range of administrative tasks related to correspondence, files, and calendar management; and compilation of reports and other duties as assigned. Requirements Administrative Assistant 1: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Minimum Qualifications Substitution: Certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience. Benefits Holiday & Paid Time Off Public Service Loan Forgiveness (PSLF) Pension from New York State Employees' Retirement System Shift & Geographic pay differentials Affordable Health Care options Family dental and vision benefits at no additional cost NYS Deferred Compensation plan Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds