Executive administrative assistant jobs in Rapid City, SD

Job DescriptionSalary: $22-$26 Hourly, DOE The South Dakota Mines Center for Alumni Relations and Advancement (CARA) is seeking an Office Coordinator & Assistant to the CEO who will serve as the operational backbone of our organization. Reporting directly to the CEO, this role combines three essential functions: office coordination and front-desk operations, gift processing and data management, and executive support. The position ensures smooth daily operations for CARA and the Pearson Alumni Center while maintaining the accuracy and timeliness of donor stewardship through precise gift entry, a critical function for stewarding relationships with thousands of alumni and donors. The ideal candidate has at least 5 years of experience in office coordination, executive support, or gift processing, with a proven track record of delivering reliable support to both staff and leadership. This role requires an energetic self-starter who excels at working independently while contributing as a collaborative team player. Key Responsibilities Office Coordination Serve as the primary point of contact for visitors, alumni, donors, and campus partners. Greet and assist guests in the Pearson Alumni Center and direct them to the appropriate staff member. Answer and route incoming calls and general email inbox messages. Maintain an organized, welcoming reception area and overall office environment. Manage incoming and outgoing mail, packages, and deliveries. Maintain office supply inventory and coordinate with vendors (copier, phones, equipment, cleaning services, etc.). Provide general support to staff and assist with general administrative tasks. Along with CARAs Property Manager, help coordinate building maintenance needs. Manage Pearson Alumni Center room scheduling, including weekly campus scheduling meetings. Support onboarding for student workers in the finance and operations area. Gift Processing Accurately enter data and gifts into the CRM (Blackbaud / Raiser's Edge) based on established CARA policies. Process all gift types: checks, cash, online gifts, wires, stock gifts, and third-party platforms. Prepare receipts and acknowledgments, and ensure these are generated and sent promptly. Scan and maintain organized digital gift documentation. Complete gift reconciliation and prepare bank deposits. Work with the Database Administrator to ensure accuracy in donor records and coding. Manage the matching gifts workflow, including donor follow-up, tracking, and reminders. Assistant to the CEO Manage the CEOs calendar and meeting logistics. As needed, support the CEO with preparation for meetings with donors, campus leaders, and community partners. Assist with board support, RSVPs, meeting preparations, and minute-taking as needed. Handle sensitive information with discretion. Required Skills & Qualifications Strong customer service and communication skills. Exceptional accuracy and attention to detail. Ability to maintain focus in a busy, chaotic environment. Experience with CRM or database systems and a willingness to learn new systems as needed. Strong organizational and time-management skills. Ability to handle a high volume of transactional work while supporting strategic tasks. High level of proficiency with the Microsoft Office product suite. Ability to work with donors, board members, alumni, students, and university staff. Demonstrated ability to exercise sound judgment and maintain strict confidentiality. Preferred Qualifications Experience in a nonprofit or advancement environment. Experience with donor databases (Blackbaud preferred). Associate degree or bachelors degree. About the South Dakota Mines Center for Alumni Relations & Advancement CARA is committed to building and sustaining a diverse and inclusive workforce. We offer a comprehensive benefits package that includes: Paid medical, dental, vision, disability, and life insurance. Retirement plan options. Paid holidays and a generous paid time off allowance Family coverage for medical, dental, and vision insurance is also available at an additional cost. Mission: We promote the traditions, interests, influence, and reputation of South Dakota Mines among alumni and friends through meaningful engagement and by inspiring and stewarding philanthropy. Vision: We will be a global network of alumni and friends who advance the prominence of South Dakota Mines. Values: Integrity:We build trust by honoring our commitments with honesty and respect. Excellence: We commit to consistently exceeding expectations and strive to achieve the highest standard. Collaboration: We work together with the University and with other stakeholders to achieve desired results. Stewardship: We intentionally build quality relationships by delivering impact and resources. Community: We build community, honor traditions, and deepen relationships. CARA does not discriminate based on sex, race, color, creed, national origin, ancestry, citizenship, gender identification, transgender status, sexual orientation, religion, age, disability, genetic information, or veteran status in employment or the provision of service.

Current Employees: If you are a current employee, please apply via the internal career site by logging into your Workday Account and clicking the "Career" icon on your homepage. Primary Location Rapid City, SD USA Department CS Executive Management Scheduled Weekly Hours 40 Starting Pay Rate Range $22.41 - $28.01 (Determined by the knowledge, skills, and experience of the applicant.) Job Summary Provide high-level administrative support for the Vice President or President, assigned Department Directors, and or Management personnel by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, answering phones, receiving visitors, arranging conference calls, preparing for Board meetings, and scheduling meetings. Monument Health offers competitive wages and benefits on qualifying positions. Some of those benefits can include: *Supportive work culture *Medical, Vision and Dental Coverage *Retirement Plans, Health Savings Account, and Flexible Spending Account *Instant pay is available for qualifying positions *Paid Time Off Accrual Bank *Opportunities for growth and advancement *Tuition assistance/reimbursement *Excellent pay differentials on qualifying positions *Flexible scheduling Job Description Essential Functions: Provides administrative support to the Vice President, assigned management staff, and committees, and task forces as assigned by the Vice President. May be called upon for other projects or duties as assigned. Functions as a liaison with staff and other business representatives, relaying information or determining response/status on behalf of relevant Vice President and assigned department directors. Coordinates supervisor's calendar, schedules meetings, coordinates meeting logistics and prepares materials. Schedules and coordinates appointments, meetings, audioconferences, webinars, etc. utilizing appropriate scheduling processes including personal communication with key participants and/or their assistants to ensure there are no conflicts with key participants Develops and maintains division and/or department filing systems, including an effective filing system for managed contracts, contacts and correspondence. Coordinates all activities involved in the preparation of correspondence, minutes, and communication, including responses to correspondence containing routine inquiries, pulling and incorporating appropriate information into the correspondence. Proofreads correspondence from the Vice President and assigned management staff, editing to ensure clarity and accuracy prior to submittal and/or distribution. Screens and refers incoming phone calls and visitors to ensure that accurate and time communication is facilitated and that the division and its departments are represented in a positive manner. Coordinates travel arrangements and documentation including reconciliation of expenses as assigned by the Vice President. Keeps the supervisor apprised of potential problems or concerns. Processes check requests and expense reimbursement related to risk management payments. Maintains office supply inventories and office equipment maintenance to provide adequate supply inventory and functional equipment. All other duties as assigned. Additional Requirements Required: Education - High School Diploma/GED Equivalent in General Studies Preferred: Experience - 1+ years of Administrative Experience; 1+ years of Microsoft Office Word Excel and PowerPoint Experience Education - Bachelors degree in Related Field Physical Requirements: Light work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. Job Category Administration Job Family Administrative Assistance Shift Employee Type Regular 15 Corporate Services Division Make a difference. Every day. Monument Health is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.

Current Employees: If you are a current employee, please apply via the internal career site by logging into your Workday Account and clicking the "Career" icon on your homepage. Primary Location Rapid City, SD USA Department CS Executive Management Scheduled Weekly Hours 40 Starting Pay Rate Range $22.41 - $28.01 (Determined by the knowledge, skills, and experience of the applicant.) Job Summary Provide high-level administrative support for the Vice President or President, assigned Department Directors, and or Management personnel by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, answering phones, receiving visitors, arranging conference calls, preparing for Board meetings, and scheduling meetings. Monument Health offers competitive wages and benefits on qualifying positions. Some of those benefits can include: *Supportive work culture *Medical, Vision and Dental Coverage *Retirement Plans, Health Savings Account, and Flexible Spending Account *Instant pay is available for qualifying positions *Paid Time Off Accrual Bank *Opportunities for growth and advancement *Tuition assistance/reimbursement *Excellent pay differentials on qualifying positions *Flexible scheduling Job Description Essential Functions: Provides administrative support to the Vice President, assigned management staff, and committees, and task forces as assigned by the Vice President. May be called upon for other projects or duties as assigned. Functions as a liaison with staff and other business representatives, relaying information or determining response/status on behalf of relevant Vice President and assigned department directors. Coordinates supervisor's calendar, schedules meetings, coordinates meeting logistics and prepares materials. Schedules and coordinates appointments, meetings, audioconferences, webinars, etc. utilizing appropriate scheduling processes including personal communication with key participants and/or their assistants to ensure there are no conflicts with key participants Develops and maintains division and/or department filing systems, including an effective filing system for managed contracts, contacts and correspondence. Coordinates all activities involved in the preparation of correspondence, minutes, and communication, including responses to correspondence containing routine inquiries, pulling and incorporating appropriate information into the correspondence. Proofreads correspondence from the Vice President and assigned management staff, editing to ensure clarity and accuracy prior to submittal and/or distribution. Screens and refers incoming phone calls and visitors to ensure that accurate and time communication is facilitated and that the division and its departments are represented in a positive manner. Coordinates travel arrangements and documentation including reconciliation of expenses as assigned by the Vice President. Keeps the supervisor apprised of potential problems or concerns. Processes check requests and expense reimbursement related to risk management payments. Maintains office supply inventories and office equipment maintenance to provide adequate supply inventory and functional equipment. All other duties as assigned. Additional Requirements Required: Education - High School Diploma/GED Equivalent in General Studies Preferred: Experience - 1+ years of Administrative Experience; 1+ years of Microsoft Office Word Excel and PowerPoint Experience Education - Bachelors degree in Related Field Physical Requirements: Light work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. Job Category Administration Job Family Administrative Assistance Shift Employee Type Regular 15 Corporate Services Division Make a difference. Every day. Monument Health is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Posting Number P2217 Job Title Executive Assistant to the College President and Board of Trustees Students Only No Job Description Summary Win With a Career Move to Western. At Western Wyoming Community College, one of America's leading junior colleges, we believe employees are our most valuable resource. We pride ourselves on our inclusive, growth-focused culture and our exceptional benefits package. For full-time employees, here are a few of the amazing benefits we offer: * Employer paid contribution of 9.37% to your retirement plan with no waiting period. Who doesn't love free money? * We cover 82% of costs related to health, dental and life insurance. * Generous leave time to support your work/life balance with paid holidays, sick leave and vacation time, 3 personal days, and two weeks off over Christmas break! Not to mention, you get time off at Spring Break and Friday's off in the summer. * Have you ever wanted to take an art class? Interested in exploring entrepreneurship? FREE tuition for you, your spouse, and your dependents makes this dream a reality. * Access to amenities like our Children's Center, Hay Library, aquatic center, fitness center, theatre and more. * When adventure calls, head out to the Flaming Gorge Reservoir, take a hike around Mustang Loop, surf the local sand dunes, or jump in the car and travel to Salt Lake City, Jackson Hole, or Laramie. For a map of our area, and links to activities and places, view westernwyoming.edu/outsider. See where your career can take you when you come run with the Mustangs! PRIMARY DUTIES AND RESPONSIBILITIES FOR WHICH THIS INDIVIDUAL IS ACCOUNTABLE * Performs all clerical related duties for the President, including some composition, and typing of all correspondence, memoranda, position papers, reports, etc.; pre-sorts, checks enclosures, routes and otherwise handles in-coming and out-going mail; maintains and safeguards confidential and non-confidential records. Submits Absence from Campus requests for both work related and personal absence requests made by the President. Budget codes and processes credit card statements. Maintains all office files and keeps and updates a written file record. Answers and transfers telephone calls, arranges for conference calls when necessary, and takes messages on behalf of the President. * Collects information necessary to prepare agendas for selected meetings; schedules appointments; organizes numerous meetings and arranges for food service when necessary. Reserves meeting rooms and completes the appropriate Facility Use Request forms. Keeps the President's calendar, desk calendar and Microsoft Outlook calendar up-to-date. * Maintains on-going records of institutional grants and proposals submitted to outside agencies for funding which are mainly used for reference and/or research. These include proposals or grant requests submitted through local, state and federal agencies as well as numerous other agencies, councils, foundations, industries and businesses. * Serves as President's liaison for scheduling College business and social events such as meetings with legislators, university, college and public school personnel, industry and business personnel, students, employees, trustees, local government officials, and special interest groups. Coordinates and assists in planning and organization of various college ceremonies. * Advises the President of educational industrial, business and civic personnel appointments and of accomplishments of interest to the College, at the President's discretion, composes appropriate acknowledgements and letters of commendation, regrets or sympathy for review by the President. * Acts as troubleshooter for a specific problem until final resolution of the problem is made by the appropriate administrator or the Board. This is due to the nature of the office, i.e., the President's Office is "where the buck stops." * Works closely with faculty, administration and support staff on campus. Interacts with local, state and federal government and educational agencies in the performance of duties for this office. * Facilitates requests for use of the Board Conference Room, Board Room and President's Conference Room. BOARD OF TRUSTEES DUTIES * Performs all clerical duties for the Board of Trustees, including typing of all correspondence; maintains and safeguards all confidential and non-confidential records; arranges for meetings as required; routes and otherwise handles in-coming and out-going mail; answers telephone calls and arranges for conference calls when necessary. * Prepares, under the supervision of the College President, the agendas for regular monthly Board meetings and workshops as well as all special meetings and workshops that may be necessary. Collects write-ups from the Vice Presidents and prepares packets that are mailed to the Board members prior to every meeting. * Prepares legal ads for meetings, requisitions for the ads, and assures that ads are placed in the newspaper within the required timelines. Arranges for catering for a meal before each Board workshop and contacts all Board members one day prior to the meetings to determine if there will be a quorum. * Prepares revised Board packet on the day of the meeting if necessary and compiles information received from the Business Office to complete finance sheets. Sets up the Board Conference Room and Board Room with the appropriate sound and recording equipment. * Attends and records all regular and special Board meetings and obtains signatures on contracts and documents approved by the Board at the meetings. Completes detailed minutes documenting all action taken by the Board; prepares addendums with information from the meetings; follows up on appropriate detail work, and labels tapes and assures they are safeguarded. * Travels off-campus to obtain Board officers' signatures on contracts, diplomas, certificates and other documents when necessary. * Makes all travel arrangements for Board members attending various out of town meetings and conferences, including arrangements for registrations, hotel rooms, air fare if necessary. Prepares quarterly travel reimbursement documents and requisitions for payment. * Develops and maintains an annual board calendar. OTHER DUTIES AND RESPONSIBILITIES: * Ensures confidentiality is properly safeguarded in the handling of records of the office while cooperating with the respective members of the college community and with the general public. * Becomes familiar with the purchase requisition and/or budgeting system of the College; processes related paperwork in accordance with approved procedures. * Cooperates with other WWCC clerical personnel on various institutional undertakings as necessary. * Safeguards institutional physical resources by caring properly for assets assigned to the workstation and by prohibiting unauthorized use. Maintains an inventory of all assigned equipment and supplies, keeping proper records as necessary. * Performs other related duties as required. Minimum Qualifications MINIMUM QUALIFICATIONS Education and Experience: * Bachelor's Degree in Business Administration, public relations, or in a related field. * Three (3) - Five (5) years of position specific or position related work experience with ever increasing levels of responsibility. Knowledge of: * Comprehensive role of the community college * College policies, rules, regulations and guidelines * Principles and practices of PC's and related software * Microsoft Office Software Systems * Executive secretarial practices and procedures * Principles and practices of public relations and public information matters * Telephone techniques, practices and procedures Ability to: * Use Microsoft Office Programs, e.g., Word, Excel, Access etc. * Communicate effectively verbally and in writing * Maintain effective working relationships with other people * Perform basic accounting functions * Maintain a typing proficiency of 60 words per minute on non-technical straight copy * Pass basic English Skills Usage Test at least at the 75th percentile * Transcribe tapes recorded at any meetings in which minutes are required * Maintain a professional and congenial demeanor when dealing with people * Maintain confidentiality * Function in a high-pressure environment with multiple distractions and with a minimum of supervision * Work evenings to attending meetings of the Board of Trustees (usually once a month) * Interface extensively with the public Preferred Qualifications PREFERRED ADDITIONAL QUALIFICATIONS (Knowledge, Abilities, Education and Experience) * Master's degree in Business Administration, public relations, or in a related field. * One (1) to Three (3) years of prior work experience in an educational environment where high technology communications equipment was utilized, along with prior work experience in a public relations or communications related field. Open Date 10/16/2025 Close Date Open Until Filled Yes Special Instructions to Applicants Unofficial transcripts are accepted for application purposes. Official transcripts are a condition of employment. Estimated Salary $59,300 - $71,200 FLSA Exempt

Job DescriptionJOB TITLE: Executive Administrative Assistant REPORTS TO: Chief of Staff FLSA STATUS: Non-Exempt JOB TYPE: Full-Time MISSION: To inspire and enable all young people, especially those who need us most, to realize their full potential as productive, responsible, and caring citizens. JOB SUMMARY: The Executive Administrative Assistant's primary responsibility is to provide high-level administrative support to the Chief Executive Officer (CEO) for the Boys & Girls Club of the Northern Plains, as well as other C-Suite staff as needed. This includes managing schedules, coordinating meetings and appointments, arranging travel, and performing various administrative duties. The role also involves supporting engagement with volunteers who serve on the Corporate Board and Advisory Councils by coordinating communications, scheduling, and ensuring smooth logistics for their participation. Additional responsibilities include conducting research, creating reports, and maintaining confidentiality when handling sensitive information. Success in this position requires exceptional organizational skills, a keen eye for detail, and the ability to work independently. JOB DUTIES AND RESPONSIBILITIES: Executive Support Work directly with the CEO and Chief of Staff to support all aspects of daily operations. Keep the CEO and Chief of Staff informed of time-sensitive and priority issues, ensuring timely follow-up. Maintain the CEO's calendar, including scheduling meetings, appointments, speaking engagements, and travel arrangements; exercise discretion in committing time and evaluating priorities. Prepare, reconcile, and submit expense reports for the CEO and other executives. Draft, review, and send communications on behalf of company executives. Answer and respond to phone calls; relay messages and information accurately. Prioritize and manage emails, responding when appropriate. Board and Governance Support Assist the CEO in preparing for board meetings, including counting quorums, organizing logistics, and gathering necessary documents. Coordinate and support the Annual Meeting and other board-related events. Maintain and update board minutes, policies, notes, and documentation. Manage, track, update, and report all board documents and metrics to the CEO. Confidentiality and Records Management Maintain confidential and sensitive information with the highest level of discretion. Organize and maintain various records and documents for the CEO, C-suite, and Senior Leadership team. Leadership Team Support Respond to day-to-day inquiries from the Senior Leadership and C-suite teams. Assist with special initiatives under the direction of the Chief of Staff. Provide administrative support to other executives or departments as needed. Front Desk & Administrative Support Answer incoming calls and direct them appropriately. Greet and assist visitors and customers in a professional and courteous manner. Perform general administrative tasks to support the Admin Team, including filing, copying, scanning, and data entry. Manage incoming and outgoing mail and deliveries. Maintain a tidy and organized reception area. Logistics and Scheduling Coordinate travel arrangements and itineraries for the CEO and executives. Attend meetings as required, including periodic evening work and travel to meetings in various South Dakota communities. Other Responsibilities Perform additional and/or alternative duties as assigned. Typical schedule: Monday-Friday, 8:00 AM-5:00 PM, with occasional evening or weekend work as needed. EMPLOYMENT QUALIFICATIONS: Bachelor's degree preferred Three to five years prior experience in supporting a senior executive or team Sound judgment with the ability to prioritize Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel) Exceptional writing, editing, and proofreading skills Excellent organization and time-management skills Ability to pay attention to detail Comfortable interacting with high-level executives Thrives in a fast-paced environment PHYSICAL REQUIREMENTS: Must be of the mental and physical capacity to observe, interact, and communicate with youth, staff, volunteers, parents, etc., at the Club to ensure the safety of the space and others, provide guidance and reflection per the Club priority outcomes and goals Ability to stand/sit for long periods throughout a shift Ability to operate various types of general office equipment including PC, telephone, copier, etc. This position is considered to be safety-sensitive. The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain nor be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job. We are proud to be an Equal Opportunity Employer and a Drug-Free Workplace! All qualified applicants are considered for positions without regard to race, color, religion, sex, national origin, age, marital status, sexual orientation, non-job-related disability, or any other protected class. The Boys & Girls Club of the Northern Plains provides reasonable accommodations to applicants and employees in compliance with local, state, and federal laws and regulations. Applicants requiring reasonable accommodation for any part of the application/hiring process should contact Human Resources to communicate their request for accommodation at ************. Powered by JazzHR uU2MKE39gq

The Executive Assistant provides direct support to the CEO and plays a key role in executive coordination, board administration, and advocacy support. This individual manages the CEO's calendar, prepares meeting materials, assists with communications, and ensures timely follow-up on strategic priorities. The role also supports advocacy initiatives and maintains discretion with sensitive information. Key Responsibilities Manage CEO's calendar, scheduling, and correspondence. Coordinate logistics for board meetings, retreats, executive sessions, and committee meetings including minutes and materials. Support the CEO in advocacy work-tracking legislation, assisting with research, and preparing talking points. Prepare presentations, reports, and follow-up communications as directed. Maintain organization of digital and physical executive files. Coordinate with staff leadership to ensure alignment on priorities and communication. Provide general administrative support for CEO projects, grants, and special initiatives. Qualifications 3-5 years of experience providing executive-level support. Strong writing, organizational, and time-management skills. Proficiency in Microsoft Office Workspace. Experience preparing board materials, minutes, and correspondence. Ability to maintain confidentiality and handle sensitive issues with professionalism. Strong attention to detail and proactive communication skills. A creative and witty communicator who enjoys storytelling, visual consistency, and keeping materials on-brand. Comfortable with basic design and layout in platforms like Canva or Adobe Creative Suite Benefits: SafeHarbor 401k with 4% Company Match Eligible after 1000hrs

The Executive Assistant will support the Chief Collaboration & Integration Officer (CCIO) in keeping the firm's strategic and operational priorities on track. This role blends executive support with project coordination helping the CCIO ensuring firm initiatives move forward. The Executive Assistant connects leadership and teams, manages critical details, and helps turn plans into action. By supporting both people and projects, this role plays an important part in driving collaboration and operational excellence across the firm. Essential Position Responsibilities: Executive Support · Provide comprehensive administrative support to the CCIO · Assist CCIO with calendar management, scheduling, travel coordination, and meeting preparation. · Draft and prepare agendas, meeting support materials, presentation materials, and follow-up communications. · Anticipate needs and proactively manage priorities, deadlines, and commitments. Project & Operations Management · Lead and manage firm-wide operational projects, ensuring timelines, deliverables, and milestones are achieved. · Collaborate with cross-functional teams to improve processes, enhance efficiency, and support firm initiatives. · Develop, document, and lead adoption of standard operating procedures (SOPs) to drive consistency and operational excellence.. · Support change management and integration efforts for new systems, processes, or initiatives. · Leverage current technology as well as identify and implement new technologies and productivity tools to manage information, streamline processes, and enhance efficiency. EOS/Traction Support · Support the firm's EOS (Entrepreneurial Operating System) implementation by preparing scorecards, documenting meeting notes, tracking Rocks, and ensuring follow-through on commitments. · Act as a key facilitator between the CCIO and other leadership roles to promote cross-functional alignment and collaboration. Collaboration & Communication · Build strong relationships across the firm and act as a trusted liaison between the CCIO and internal/external stakeholders. · Draft, edit, and refine correspondence, presentations, and reports with precision and professionalism. Requirements · Bachelor's degree in Business Administration, Project Management, or related field (or equivalent experience) preferred. · 3-5 years of experience in project management, operations, executive support, or a hybrid role in professional services firm preferred. · Familiarity with EOS / Traction methodology preferred. · Strong organizational, time management, and multitasking skills with proven ability to manage competing priorities. · Excellent written and verbal communication skills, with the ability to interact professionally at all levels. · Proficiency in Microsoft Office Suite and project management tools (e.g., Monday.com, Notion, or similar). · Ability to handle sensitive and confidential information with discretion. · Strong problem-solving skills, with a proactive and resourceful approach. · Proven ability to manage multiple projects and meet deadlines. Benefits Health insurance; dental insurance; vision insurance; an employer funded profit-sharing plan with a 401(k) option (upon meeting eligibility requirements), group term life insurance, disability insurance, flexible spending accounts and a flexible time off and paid leave program.

The Executive Assistant will support the Chief Collaboration & Integration Officer (CCIO) in keeping the firm's strategic and operational priorities on track. This role blends executive support with project coordination helping the CCIO ensuring firm initiatives move forward. The Executive Assistant connects leadership and teams, manages critical details, and helps turn plans into action. By supporting both people and projects, this role plays an important part in driving collaboration and operational excellence across the firm. Essential Position Responsibilities: Executive Support * Provide comprehensive administrative support to the CCIO * Assist CCIO with calendar management, scheduling, travel coordination, and meeting preparation. * Draft and prepare agendas, meeting support materials, presentation materials, and follow-up communications. * Anticipate needs and proactively manage priorities, deadlines, and commitments. Project & Operations Management * Lead and manage firm-wide operational projects, ensuring timelines, deliverables, and milestones are achieved. * Collaborate with cross-functional teams to improve processes, enhance efficiency, and support firm initiatives. * Develop, document, and lead adoption of standard operating procedures (SOPs) to drive consistency and operational excellence.. * Support change management and integration efforts for new systems, processes, or initiatives. * Leverage current technology as well as identify and implement new technologies and productivity tools to manage information, streamline processes, and enhance efficiency. EOS/Traction Support * Support the firm's EOS (Entrepreneurial Operating System) implementation by preparing scorecards, documenting meeting notes, tracking Rocks, and ensuring follow-through on commitments. * Act as a key facilitator between the CCIO and other leadership roles to promote cross-functional alignment and collaboration. Collaboration & Communication * Build strong relationships across the firm and act as a trusted liaison between the CCIO and internal/external stakeholders. * Draft, edit, and refine correspondence, presentations, and reports with precision and professionalism. * Bachelor's degree in Business Administration, Project Management, or related field (or equivalent experience) preferred. * 3-5 years of experience in project management, operations, executive support, or a hybrid role in professional services firm preferred. * Familiarity with EOS / Traction methodology preferred. * Strong organizational, time management, and multitasking skills with proven ability to manage competing priorities. * Excellent written and verbal communication skills, with the ability to interact professionally at all levels. * Proficiency in Microsoft Office Suite and project management tools (e.g., Monday.com, Notion, or similar). * Ability to handle sensitive and confidential information with discretion. * Strong problem-solving skills, with a proactive and resourceful approach. * Proven ability to manage multiple projects and meet deadlines.

Job Description The Executive Assistant will support the Chief Collaboration & Integration Officer (CCIO) in keeping the firm's strategic and operational priorities on track. This role blends executive support with project coordination helping the CCIO ensuring firm initiatives move forward. The Executive Assistant connects leadership and teams, manages critical details, and helps turn plans into action. By supporting both people and projects, this role plays an important part in driving collaboration and operational excellence across the firm. Essential Position Responsibilities: Executive Support · Provide comprehensive administrative support to the CCIO · Assist CCIO with calendar management, scheduling, travel coordination, and meeting preparation. · Draft and prepare agendas, meeting support materials, presentation materials, and follow-up communications. · Anticipate needs and proactively manage priorities, deadlines, and commitments. Project & Operations Management · Lead and manage firm-wide operational projects, ensuring timelines, deliverables, and milestones are achieved. · Collaborate with cross-functional teams to improve processes, enhance efficiency, and support firm initiatives. · Develop, document, and lead adoption of standard operating procedures (SOPs) to drive consistency and operational excellence.. · Support change management and integration efforts for new systems, processes, or initiatives. · Leverage current technology as well as identify and implement new technologies and productivity tools to manage information, streamline processes, and enhance efficiency. EOS/Traction Support · Support the firm's EOS (Entrepreneurial Operating System) implementation by preparing scorecards, documenting meeting notes, tracking Rocks, and ensuring follow-through on commitments. · Act as a key facilitator between the CCIO and other leadership roles to promote cross-functional alignment and collaboration. Collaboration & Communication · Build strong relationships across the firm and act as a trusted liaison between the CCIO and internal/external stakeholders. · Draft, edit, and refine correspondence, presentations, and reports with precision and professionalism. Requirements · Bachelor's degree in Business Administration, Project Management, or related field (or equivalent experience) preferred. · 3-5 years of experience in project management, operations, executive support, or a hybrid role in professional services firm preferred. · Familiarity with EOS / Traction methodology preferred. · Strong organizational, time management, and multitasking skills with proven ability to manage competing priorities. · Excellent written and verbal communication skills, with the ability to interact professionally at all levels. · Proficiency in Microsoft Office Suite and project management tools (e.g., Monday.com, Notion, or similar). · Ability to handle sensitive and confidential information with discretion. · Strong problem-solving skills, with a proactive and resourceful approach. · Proven ability to manage multiple projects and meet deadlines. Benefits Health insurance; dental insurance; vision insurance; an employer funded profit-sharing plan with a 401(k) option (upon meeting eligibility requirements), group term life insurance, disability insurance, flexible spending accounts and a flexible time off and paid leave program.

Job Description About the Firm: Founded in 2005, Mickelson & Company is a tax-motivated capital advisory firm with 16 professionals based in Sioux Falls, SD. We specialize in the monetization of federal and state tax credits for the railroad and renewable energy industries. We are experiencing exciting growth opportunities and would like to expand our team of professionals. Position: Executive Assistant Location: Sioux Falls, South Dakota Responsibilities: Supports and executes administrative functions in support of the Sioux Falls office (supplies, travel, events, conferences, accounting) Billing, accounts receivable, cash collections and applications, accounts payable, other accounting functions as assigned Research Database and list management General administrative support to Vice President, other executives and team members Other duties as assigned Required skills: Good team player Proficiency with accounting responsibilities Work effectively in a team-oriented environment Strong organizational and detail-oriented skills Pleasant persistence and tenacity Reports to: Amy Uttecht, Vice President, works closely with other team members #hc214867

Job DescriptionJoin Our Team as a Legal Assistant At Denevan Falon Prof. LLC, we are seeking a compassionate and organized individual to join our team as an Legal Assistant in Sioux Falls, SD. This role is crucial in supporting our legal team and ensuring the smooth operation of our office. Key Responsibilities: Provide administrative support to the legal team Manage schedules, appointments, and travel arrangements Organize and maintain files and case documents Coordinate communication between clients, attorneys, and other parties We are looking for someone with excellent communication and organizational skills, as well as the ability to handle confidential information with discretion. Qualifications: Previous experience as a Legal or Executive Assistant is helpful Proficiency in Microsoft Office Suite Strong attention to detail Ability to multitask and prioritize tasks effectively Excellent written and verbal communication skills If you are a proactive and reliable individual with a passion for supporting legal professionals, we would love to hear from you. About Us Denevan Falon Prof. LLC is a trusted law firm in Sioux Falls, SD, specializing in trust and estate litigation. With over 25 years of experience, our dedicated team works tirelessly to provide our clients with the best possible legal representation. We are committed to upholding the highest standards of integrity and professionalism in everything we do. #hc208777

Job DescriptionAbout Hoskinson Health & Wellness Clinic Hoskinson Health & Wellness Clinic is a newly founded, physician-led, team-based healthcare organization located in the beautiful community of Gillette, Wyoming. Our mission is to help patients live better, healthier lives by providing comprehensive, coordinated, and compassionate care that addresses the whole person. Founded by physicians committed to closing long-standing gaps in the healthcare system, our clinic is dedicated to innovation, accessibility, and personalized care for every patient. We believe in: Integrating advanced, effective technology into care delivery. Encouraging collaboration among providers and support staff. Maintaining lower patient volumes to allow for more meaningful, individualized care. Job Summary The Executive Assistant & Administrator provides comprehensive executive and administrative support to the Chief Human Resources Officer (CHRO) across both healthcare clinic and contracting operations. This position plays a critical role in ensuring the smooth and efficient operation of the HR department, maintaining compliance with organizational policies, managing sensitive information, and coordinating key projects and initiatives. The ideal candidate is highly organized, professional, proactive, and comfortable handling confidential matters while balancing multiple priorities in a fast-paced, growing organization. Key ResponsibilitiesExecutive Support Provide direct administrative and executive support to the CHRO. Manage complex calendars, meeting coordination, and travel logistics. Draft and prepare correspondence, reports, presentations, and meeting materials. Handle confidential communications and sensitive information with discretion. HR Administration & Project Support Maintain accurate employee files, HRIS data, and document control systems. Assist with department budgeting, invoice processing, and vendor coordination. Support HR projects including onboarding logistics, training coordination, compliance tracking, and performance review scheduling. Track and report HR metrics (turnover, retention, training completion, engagement). Support internal committees (e.g., Safety, Employee Relations, Compliance). Cross-Departmental Coordination Serve as a liaison between HR, clinic leadership, and contracting teams. Coordinate with external partners and vendors (recruiting firms, benefits providers, training vendors). Prepare reports and leadership updates for executive meetings. Support communication flow within the HR department and across departments. Supervisory Responsibilities Ensures confidentiality and accuracy of HR and employee documentation. May oversee and mentor an HR Assistant in the future. Supports implementation of HR policies, compliance initiatives, and process improvements. Education / Certifications / Licenses Required: Associate degree in Business Administration, HR, or related field. Preferred: Bachelor's degree in Human Resources, Business, or Healthcare Management. Certifications (a plus): SHRM-CP, PHR, or CAP (Certified Administrative Professional). Experience 3-5 years of executive assistant or HR administrative experience supporting senior leadership. Previous experience in a healthcare, clinic, or multi-entity organization preferred. Proven ability to manage confidential information and support executive-level initiatives. Strong background in scheduling, report preparation, and project coordination. Required Skills & Abilities Exceptional organizational, time management, and multitasking skills. Strong written and verbal communication abilities. High level of professionalism, discretion, and confidentiality. Strong problem-solving, prioritization, and decision-making skills. Proficiency with HR information systems, reporting tools, and Microsoft Office Suite / Google Workspace. Ability to work both independently and collaboratively under pressure. Benefits Health Insurance: 100% employer-paid premiums for medical, dental, vision, short-term disability, long-term disability, and life insurance. Supplemental Coverage: Optional hospital, accident, cancer, and voluntary life insurance. Retirement: Competitive company match with no waiting period. Paid Time Off: Generous PTO to support work-life balance. Professional Development: Assistance for approved continuing education and training. Equal Opportunity Employer Hoskinson Health & Wellness Clinic is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. To request a reasonable accommodation during the application or interview process, please contact Human Resources at **************.

Job Description The Administrative Assistant serves as the first point of contact for visitors, vendors, and callers at our North Sioux City facility. This position provides essential front office support and works closely with the VP of Operations to ensure the smooth flow of daily plant operations. The ideal candidate will be organized, professional, and comfortable in a fast-paced manufacturing environment. Essential Duties and Responsibilities: Greet and assist visitors, vendors, and employees in a friendly and professional manner. Monitor and manage the building's door access system, ensuring security and proper visitor check-in. Answer and direct incoming calls for the plant and administrative offices. Provide daily administrative support to the VP of Operations, including scheduling, correspondence, and document preparation. Education and/or Experience: High school diploma or equivalent required; associate degree preferred. 2+ years of administrative or office support experience, ideally in a manufacturing or operations environment. Strong communication and customer service skills. Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint). Highly organized, with strong attention to detail and follow-through. Ability to multitask and prioritize effectively in a dynamic work setting. Other Essential Skills and Abilities: Coordinate incoming and outgoing mail, deliveries, and shipments. Maintain office supplies and support general office organization. Assist with scheduling meetings, preparing agendas, and recording meeting notes as needed. Support internal communications and assist with company events or announcements. Handle confidential information with discretion and professionalism. Perform other administrative or operational support tasks as assigned Physical Demands: Frequent standing, walking, bending, and lifting (up to 50 lbs) is required. The position may involve working near heavy machinery, forklifts, and conveyor systems. Personal protective equipment (PPE), such as safety vests, gloves, and steel-toed boots, may be required. Work schedules may include overtime and weekends, based on business needs. Temperature varies based on external weather conditions. Working Conditions: Work is generally performed in an office environment with some time spent in production environments. The essential duties and responsibilities, knowledge, skills, abilities, physical demands, and work environment are representative of those that must be met and performed satisfactorily or will be encountered with this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Parking Administration Associate JOB TITLE: Parking Administration Associate CLASSIFICATION: Non-Exempt DEPARTMENT: Police Department SUPERVISOR: Parking Administration Manager SALARY: $36,135 to $43,362 Annually GENERAL JOB DESCRIPTION Conducts patrols in an effort to gain compliance with city parking regulations. Parking Administration Associates will enforce city parking regulations when necessary. This position is a limited authority uniform position. PRIMARY DUTIES AND RESPONSIBILITIES * Enforce city parking regulations by patrolling city streets in a vehicle, on foot, or other approved means of transportation. * Issue parking violations without preferential treatment. * Collect photograph evidence of parking violations and provide testimony to their accuracy. * Maintain records and secure confidential documents. * Complete forms and reports as necessary * Immobilize vehicles when authorized by the placement of a device. * Operate an on-board license place recognition camera system; perform minor maintenance or update software. * Train coworkers in area of responsibility as needed. * Operate an electronic techet writing system. * Operate a computer terminal, mobile data terminal, copiers, and printers. * Answer telephones, respond to requests and inquiries from the public and departmental personnel in a courteous manner, and provide general information regarding department policies, procedures, and regulations. * Operate a motor vehicle in various weather conditions. * Communicate via police radio and mobile data terminal. * Maintain assigned equipment and supplies and arrange for the repair and routine maintenance of assigned vehicles and equipment. * Perform assigned duties with significant independence. * Communicate with the public in a professional and courteous manner while demonstrating high professional standards as a representative of the City of Cheyenne. SECONDARY DUTIES AND RESPONSIBILITIES * Attend various trainings. * Parking Administration Associates are sworn in as Community Service Officers (CSO) and may assist on an as-needed basis as a CSO. * Perform other duties and responsibilities as required KNOWLEDGE, SKILLS, AND ABILITIES * Knowledge of and ability to interpret and apply pertinent local laws. * Knowledge of first aid principles and infectious disease exposure practices. * Knowledge of interviewing and interrogation techniques. * Skills to prepare clear, accurate and grammatically correct written reports. * Ability to exercise sound judgement and rational thinking under stressful circumstances while choosing an appropriate and reasonable course of action. * Ability to maintain a high level of confidentiality. * Ability to communicate clearly and concisely, both orally and in writing. * Ability to establish and maintain cooperative working relationships. * Ability to interact and communicate with the public in a manner that promotes trust and legitimacy with the City of Cheyenne. QUALIFICATIONS FOR THE JOB Required: High school diploma or equivalent and three (3) years of support systems management plus two years of supervisory responsibility required. PHYSICAL REQUIREMENTS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading, and writing. The employee is also required to maintain physical condition necessary for operating assigned equipment, walking, standing, kneeling, repeated bending or sitting for prolonged periods of time and lifting to 30 pounds. Maintain mental capacity which allows the capability of making sound decisions demonstrating intellectual capabilities. This is safety sensitive position and is subject to random drug and alcohol testing. Working Environment: Work closely with others in an office utilizing a computer and other various office equipment. Must be willing to submit to a background investigation, a polygraph and have no prior felony convictions.

Reynolds Construction Management is seeking a Part-Time Administrative Assistant to join our team. We are looking for a highly organized, detail-oriented, and proactive individual. This role is ideal for someone who thrives in a fast-paced environment, excels at multitasking, and enjoys keeping operations running smoothly. As a key point of contact for both internal and external communications, the Part-Time Administrative Assistant will play an essential role in maintaining efficiency and professionalism in our day-to-day activities - on a flexible schedule that supports work-life balance. Duties and Responsibilities: Provide general administrative support to staff and management Answer and direct phone calls, take messages, and handle correspondence Manage calendars, schedule appointments, and coordinate meetings Maintain and organize office files, both physical and digital Prepare and edit documents, reports, and presentations Handle data entry and update internal databases with accuracy Order office supplies and monitor inventory Assist with bookkeeping or invoice processing, if required Greet visitors and provide a welcoming office presence Perform other clerical tasks as needed to support daily operations Required Skills and Abilities: Excellent verbal and written communication skills Strong organizational and time-management abilities High attention to detail and accuracy Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and/or Google Workspace Ability to handle confidential information with discretion Dependable, self-motivated, and able to work independently with minimal supervision Comfortable managing multiple tasks and prioritizing efficiently Professional demeanor and strong interpersonal skills Basic knowledge of office equipment (printers, copiers, scanners) Familiarity with data entry, filing systems, and recordkeeping practices Education and Experience: High school diploma or equivalent required 1 year of experience in an administrative, clerical, or office support role preferred Experience with office software, filing systems, and administrative procedures Work Environment: This is a part-time position, typically requiring 15-25 hours per week. Standard hours will fall within Monday-Friday, 9:00 a.m. - 2:00 p.m. with some flexibility depending on business needs. The role is based in a professional office setting with standard office equipment such as computers, printers, and phones. The employee may spend long periods sitting, typing, or working on a computer. Occasional lifting of light office materials (up to 20 lbs.) may be required. A collaborative, supportive work culture with opportunities for growth and development. Travel Requirements: Minimal to no travel required for this position Occasional local errands or off-site tasks may be requested, depending on business needs (e.g., delivering documents, picking up supplies) Must have reliable transportation if local travel is needed Physical Requirements: Prolonged periods of sitting at a desk and working on a computer Ability to move about the office to access filing cabinets, office machinery, and supplies Must be able to lift up to 20 pounds occasionally (e.g., office supplies, files) Manual dexterity to operate standard office equipment such as computers, phones, copiers, and printers Visual acuity to read and produce accurate documents

Job Description Corthell Transportation is looking for a Administrative Support Assistant to join our team in our Rock Springs office. This person will work to support the daily operations of the office. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. Responsibilities: Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed. Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible. Create Bill of Ladings, coordinate permit orders, track permit orders, load costing, tracking pilot cars and pilot car invoicing. Familiarity with expense reports, load costing, general book keeping practices and data entry will be key in this roll. Be able to work with a dynamic office staff, taking direction from multiple sources and prioitizing workload. Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed. Requirements: High school diploma 1-2 years experience as an, dispatcher, secretary or receptionist preferred Strong organizational, communication, and time-management skills Proven ability to work in a fast-paced environment Positive, high-energy attitude Resourcefulness, creativity, and problem-solving skill set Familiarity with office equipment (i.e. printers, fax machines, projectors) Proficiency in Microsoft Office (especially MS Excel and PowerPoint) About Corthell Transportation: Corthell Transportation is a midsize over the road heavy haul trucking company dedicated to moving our freight safely and efficiently across the continental United States. Corthell Transportation benefits include 2 weeks of paid time off. Salary range is $18.00-$20.00 per hour and is dependent on experience Powered by JazzHR otu60125GT

Interstates is seeking a proactive Administrative Assistant to provide high-level administrative and operational support to business leaders and cross‑functional teams. This role is ideal for someone who enjoys managing details, supporting multiple initiatives, and helping teams stay organized, aligned, and productive. The position is on‑site at our Sioux Center, Iowa or Sioux Falls, SD office and plays a key role in supporting leadership effectiveness, team coordination, and execution of small initiatives. Primary Responsibilities * Manage leader schedules, calendars, and meeting coordination * Coordinate travel arrangements and expense reporting * Provide first‑pass support on reports, presentations, and business documents * Assist leaders with day‑to‑day administrative and operational tasks * Provide light project management for small initiatives * Support planning and execution of meetings and initiatives * Coordinate recurring team meetings (weekly, quarterly, and planning sessions) * Prepare agendas, capture meeting notes, and track follow‑up actions * Help foster team cohesion by encouraging collaboration, supporting communication, and assisting with activities that strengthen team connection * Help maintain accountability across teams * Assist with quarterly planning and budget tracking activities * Help plan and support: sales meetings, trade show preparation, internal workshops Qualifications * 3+ years of administrative, assistant, or coordinator experience * Strong organizational skills with the ability to manage multiple priorities * Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) * Experience supporting leaders or managers in a fast‑paced environment * Strong written and verbal communication skills * Ability to handle sensitive information with professionalism and discretion * Comfortable working independently while supporting multiple stakeholders Location This job is located onsite in our Sioux Center, IA or Sioux Falls, SD office. There is limited travel expected with this position, may be up to 10% travel.

Join Our Campus Community! Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today! Why Choose Us? At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include: Generous Retirement Contributions: The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan. Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs. Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure. Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth. Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources. At the University of Wyoming, we are committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW's Benefits Summary. JOB TITLE: Administrative Associate - Ellbogen Center for Teaching & Learning JOB PURPOSE: Provide, under very limited supervision, project leadership and assist with directing the operational, financial, personnel and planning functions of the Ellbogen Center for Teaching & Learning requiring the use of considerable independent judgment, originality, and application of management and human relations skills. Autonomously oversee and/or coordinate complex administrative tasks that substantially impact operations within and outside the Ellbogen Center for Teaching & Learning. ESSENTIAL DUTIES AND RESPONSIBILITIES: Oversee and/or perform complex administrative tasks that substantially impact operations within and outside the Ellbogen Center for Teaching & Learning for a significant percentage of time. Provide project leadership; independently assist with directing the operational, financial, personnel and planning functions of the Ellbogen Center for Teaching & Learning; serve as mediator with other University departments, external individuals and groups. Research, conduct or respond to complicated inquiries and situations relative to the designated unit or program; analyze and integrate statistical or other assistive data; prepare detailed reports and documentation. May arrange or conduct symposia, conferences and meetings including design and implementation of agenda, selecting speakers/facilitators, publicity and marketing; conduct related follow-up assessments. Oversee management of unit/program files and records; serve as primary resource person in interpreting policies and procedures. Initiate, manage and control designated planning or budgetary projects relative to the Ellbogen Center for Teaching & Learning; may solicit and manage funds for research or related agreements. Assist with establishing or revising policies, systems, methods and procedures; prepare related documentation including the design and implementation of computer programs, as appropriate. SUPPLEMENTAL FUNCTIONS: Serve on University or external committees representing supervisor or program, as directed. Maintain confidentiality. COMPETENCIES: Attention to Detail Consistency Independence Judgment Service Orientation Work Prioritization & Management MINIMUM QUALIFICATIONS: Education: Bachelor's degree or equivalent combination of education and experience Experience: 2 years progressively responsible work-related experience DESIRED QUALIFICATIONS: Strong Organizational and Project Management Skills Ability to manage multiple projects, calendars, and events simultaneously; plan and coordinate meetings, conferences, and communications efficiently. Excellent Written and Verbal Communication Ability to draft, edit, and proofread a range of written materials; communicate effectively and professionally with colleagues, donors, and campus partners. Independent Judgment and Decision-Making Capacity to make sound decisions, take initiative with minimal supervision, and assess situations in alignment with organizational goals and policies. Collaboration, Accountability, and Attention to Detail Commitment to maintaining high personal performance standards, teamwork, and exceptional accuracy in recordkeeping and administrative tasks. Proficiency in Office Software, Accounting, and Data Entry Demonstrate proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams, and Forms), along with experience in basic accounting practices and accurate data entry. REQUIRED APPLICATION MATERIALS: Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application: Cover letter Resume or C.V. Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position). *Due to a current system limitation, you may only be prompted to upload your resume/CV and a Cover Letter. To ensure your application is complete, we recommend you put all of your application materials into one file with your cover letter. However, if you're experiencing any issues in doing so, please send any additional application materials to ****************, and a recruiter will manually add them to your application packet. To help us process your application more efficiently, please include the 6-digit job ID number (located at the bottom of the job posting) in your email. WORK LOCATION: On-campus: This position provides vital support to campus customers, and the successful candidate must be available to work on campus. HIRING STATEMENT/EEO: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at ************ or email ****************. ABOUT LARAMIE: The University of Wyoming is located in Laramie, a charming town of 30,000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university, helping to make it a leader in academics, research, and outreach with state-of-the-art facilities and strong community ties. We invite you to learn more about Laramie by visiting the About Laramie website. Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado's Front Range and the metropolitan Denver area. Laramie's beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit ************************