Executive administrative assistant jobs in Richmond, VA

MAJOR AREAS OF ACCOUNTABILITY • Provide executive-level administrative support • Handle day-to-day administrative needs of the executive & senior leadership team • Coordinate calendars, meetings, and time demands with limited supervision o Recognize urgent and time-sensitive requests o Advise others on how to best coordinate with the executives and organization o Use independent discretion to manage, modify, schedule and decline requests • Arrange global travel reservations, including: multi site visits, meetings with internal & external participants, and flexibility to make last minute changes • Perform a variety of other administrative duties that may include: o Screening and directing phone calls o Composing correspondence/email to convey relevant information with appropriate clarity and tone o Creating documents, reports, presentations, and spreadsheets - exercising judgment regarding layout and style o Scheduling meetings, conference rooms, office space, etc. o Preparing and routing agendas and other meeting-related materials o Investigating and making arrangements for technical equipment or support o Attending meetings, taking notes, preparing minutes, capturing commitments, and assisting with follow-up o Anticipate the executives needs/requirements and actively resolve issues o Flexible to handle both routine and urgent issues that might arise outside of normal office hours o Represent the executives proficiently and professionally o Must act professionally at all times Additional Information All your information will be kept confidential according to EEO guidelines.

Reporting to the Executive Director, the Executive Assistant is responsible for providing comprehensive support to the Executive Director, including overseeing all aspects of the monthly board meetings for our program. This position ensures the seamless execution of board meetings from the initial planning stages to the conclusion of the meetings. Additionally, the Executive Assistant will handle communication for the Executive Director, manage the Executive Director's calendar, and assist with various administrative tasks. This role requires excellent communication skills, high attention to detail, and a strong commitment to confidentiality. The ideal candidate will have 5-7 years of experience as an executive assistant to a senior executive or president. This position is Exempt under the Fair Labor Standards Act (FLSA). Duties and Responsibilities: Coordinate and manage all aspects of monthly board meetings, including planning, execution, and follow-up. Correspond with board members and the Executive Director to schedule meetings and ensure all participants are informed and prepared. Gather, draft, and print materials for board packets, ensuring accuracy and completeness. Order catering for meetings and track monthly spending. Reserve secure meeting spaces that ensure all standards are met. Maintain a high level of confidentiality in all communications and document handling. Develop and maintain effective relationships with board members and the Executive Director. Handle communication for the Executive Director. Assist with special projects and other duties as assigned. Qualifications: Excellent communication and interpersonal skills. High attention to detail and strong organizational skills. Ability to manage multiple tasks and priorities effectively. Strong commitment to confidentiality and discretion. Ability to work independently and as part of a team. Proficiency in Microsoft Office Suite and other relevant software. Proficiency in Asana and Slack, or other project management software. Excellent writing and detailed notetaking. Education & Experience: 5-7+ years of experience as an executive assistant to a senior executive or president. Experience in coordinating and managing high-level meetings and events preferred. Bachelor's degree preferred but not required. Virginia Birth Injury is an Equal Opportunity Employer. Virgnia Birth Injury does not discriminate in hiring or employment practices based on race, color, religion, gender, age, sexual orientation, marital or family status, national origin, non-job-related disability, or status as a veteran.

_This position is remote and can be based anywhere within the United States. Candidates must be able to work within EST or CST business hours._ **_What Administration contributes to Cardinal Health_** Business & Administrative Support is responsible for assisting general business operations by providing an array of administrative and data support activities. Administration is responsible for performing a variety of administrative activities in support of their assigned work team. May assist executives in budget preparation, record maintenance, and generating reports regarding operations, personnel changes, etc. Uses company software to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May design processes to enhance workflow. Serves as administrative liaison with others within and outside the company regarding administrative issues. **_Responsibilities_** + Maintain Vice President's calendar, including but not limited to management of daily schedule, quickly responding to schedule changes, coordinating multiple schedules to align availability, standing up recurring meeting cadence, scheduling department/team meetings and coordinating associated logistics (conference room reservations, room set-up, luncheons, etc.) + Provides executive administrative support for eight other Vice President level leaders. + Maintain confidentiality of executive communication, projects, and work. + Coordinate travel including the booking of all flights, hotels, car rental, etc. for conferences, and other external and internal events and meetings. + Prepare and submit expense reports for executive staff members as requested. Review and approve expense reports as executive delegate which requires familiarity with all T&E policies. + Coordinate department leadership meetings and arrange catering and transportation when needed. + Create, edit, and proofread Microsoft PowerPoint, Excel and Word documents and presentations utilizing data or input provided by staff inclusive of managing shared live versions on Microsoft Teams. + Maintain team organization charts. + Screen incoming calls/inquiries and handle independently where possible. + Other administrative support duties (i.e., functional support during key projects), as assigned. **_Qualifications_** + 6+ years of experience, preferred + High School Diploma, GED or technical certification in related field or equivalent experience, preferred + Self-directed; ability and willingness to problem-solve and apply creative solutions (for example with calendaring conflicts) + Proficient verbal and written communication skills + Proven experience and ability to multitask. + Ability to interface with employees at all organizational levels, especially VP+ level. Work collaboratively with peer level Executive Administrative Assistants. + Ability to escalate issues when necessary. + Strong time management and prioritization skills; ability to effectively set expectations with internal customers regarding timing of activities. + Detail-oriented and able to work with a high level of confidentiality, experience using discretion and judgment in all interactions. + Proficient in Microsoft Office programs and Outlook **_What is expected of you and others at this level_** + Takes the lead in effectively applying and teaching new processes and skills in order to accomplish a wide variety of assignments + Comprehensive knowledge in technical or specialty area + Ability to apply knowledge beyond own areas of expertise + Performs the most complex and technically challenging work within area of specialization + Preempts potential problems and provides effective solutions for team + Works independently to interpret and apply company procedures to complete work + Provides guidance to less experienced team members + May have team leader responsibilities but does not formally supervise **Anticipated hourly range:** $27.00/hr - $42.00/hr **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/29/2025 *if interested in opportunity, please submit application as soon as possible. _**The hourly range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity._ _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Responsible for providing comprehensive administrative and logistical support to executive leadership at the winery, ensuring efficient operations and a smooth, positive experience for guests and staff. This position encompasses a wide range of tasks, from managing schedules and coordinating meetings, handling sensitive information with utmost confidentiality and discretion, providing timely, accurate, and professional communication, record meeting minutes and follow up on action items to ensure implementation, and assisting with various operational needs across all departments of the winery. Organizational Relationship Direct report to the CEO Duties and Responsibilities Administrative Coordinate meetings and maintain executives' calendars. Draft correspondence per senior management. Proofread, print, and distribute materials as directed. Assist in the collection and analysis of information as requested by senior management. Greet guests and customers in administrative offices. Maintain business list, contacts, emails, and telephone numbers. Arrange meetings as directed in the Board Room, White Horse, or conference room (arrange dates, issue agenda, prepare materials and prepare the room). Maintain and organize all significant corporate documents of record (business licenses, liability insurance, ABC licenses, and Certificate of Good Standing) General Office Responsibilities Maintain corporate electronic and physical files. Respond and/or distribute ***************** email daily. Check and distribute all incoming mail, send outgoing mail, receiving packages, and manage orders and shipments. Maintain office supplies inventory by checking stock to determine inventory level; order supplies as requested by management. Assist other departments as needed and per the request of senior management. Qualifications Must be detail oriented with excellent administrative and clerical skills. Ability to manage multiple tasks with quality and accuracy. Positive and friendly attitude is necessary. Ability to maintain confidentiality. Must have a strong knowledge of Microsoft Office applications. Prefer 2+ years of executive administrative assistance. Experience in human resources, hospitality, accounting, and/or IT preferred. Benefits Medical, Dental, Vision, Life Insurance and Health Savings Accounts 401(k) matching Wine and food discounts Vacation, Sick and Emergency Days This is a full-time, salaried position which will be based on experience.

Description: C.W. Wright was founded in 1953 in Richmond, Virginia and has since been setting the bar for safety, quality and productivity in the utility service industry. C.W. Wright is a full-service utility contractor with decades of proven success in delivering electric T&D solutions for our customers. Our company motto is “Service with Safety” and reflects our dedication to providing quality service while maintaining a safe work environment for our employees, customers, and the public. Whether it's rebuilding an aging utility infrastructure, meeting the sophisticated needs of an industrial plant, or turning your system's lights back on when it matters most, our linemen are among the most reliable and safest utility contractors in the nation. C.W. Wright is a subsidiary of PrimeLine Utility Services, a leading provider of construction, maintenance, and design solutions for the electric, gas and telecommunication industries. PrimeLine is a wholly owned subsidiary of Vinci, SA, the largest construction company in the world. Their backing provides the financial strength and expertise to enable C.W. Wright to provide our customers with the best solutions, technology and equipment available all while keeping our prices competitive. We are currently recruiting for a full-time, benefit-eligible, Operations Support Specialist to join our busy construction office team at our Corporate Office in South Chesterfield, VA What We Offer: Medical, Prescription, Dental, and Vision Coverage: Start the first of the month after 30 days. Company-Paid Benefits: Basic Life, AD&D, and Short-Term Disability Insurance 401(k) Plan: With company match to help you plan for your future. Paid Time Off: Including holidays and vacation. Additional Benefits: Various ancillary perks to support your well-being. Job Description As an Operations Support Specialist, the qualified candidate will play a crucial role in supporting a busy utility construction field team. Responsibilities will include maintaining accurate records, ensuring timely billing, and facilitating communication between field personnel and corporate staff. If you thrive in a dynamic environment and have a keen eye for detail, we want to hear from you! Key Responsibilities: Timesheet Review & Accuracy Management: Update and maintain timesheets for payroll and equipment hours. Review field-entered time in Mobitime and check for discrepancies. Invoicing: Handle weekly billing for T&M-based work; ensure proper documentation for billing processes. Crew Logs: Maintain and distribute daily crew location logs. Absences & OT Tracking: Monitor field absences, code them correctly, and track overtime for processing and division manager reporting. Material Billing: Identify and invoice direct billable materials related to T&M contracts. Utility Coordination: Secure site utilities as needed by field supervisors. Manpower & Equipment: Assist in maintaining division manpower reports and perform weekly equipment utilization audits. General Support: Assist division staff with daily operations and maintain division files. Requirements: Education: High School diploma or equivalent Relevant office experience, with proficiency in Microsoft Office suite (Word, Excel, Outlook, SharePoint, etc.) and familiarity with iOS platform. Experience with ERP and/or accounting-specific IT programs, and ability to learn new systems with assistance and training. Detail-oriented with strong organizational and time management abilities; ability to multitask and communicate effectively at all organizational levels. Desire to work collaboratively in a team environment. Strong problem-solving skills and proactive attitude. Demonstrate experience building relationships and communicating effectively with a number of stakeholders in previous roles. Additional information All your information will be kept confidential according to EEO guidelines. CW Wright is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. CW Wright will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. Reasonable Accommodations Statement To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Title: Appeals Support Assistant State Role Title: Gen Admin Supv I/Coord I Hiring Range: $58,434 - $62,187 Pay Band: 4 Recruitment Type: General Public - G Job Duties The Department of Medical Assistance Services (DMAS) is excited to offer a competitive opportunity to serve as an Appeals Support Assistant. The selected competitive candidate will provide exceptional delivery of services to the Appeals Division. Job responsibilities will include, but are not limited to: Provide customer service support for the Appeals Division. Answer the Appeals Division phone line; assist callers; monitor all Appeals Division voicemail message emails and return voicemail messages; conduct monthly auto-attendant testing; assist walk-in customers; process over the phone client appeal requests in the Appeals Information Management System (AIMS); and support the Appeals Division, as needed, with administrative tasks. Utilize systems and databases including: Broadworks Call Center; APEX Appeals Division Customer Service Log; Appeals Information Management System (AIMS); Virginia Case Management System (VaCMS); and Medicaid Enterprise System (MES). Provide excellent customer service, treating everyone who interacts with the Division with respect and dignity; ensure every appellant receives full due process; support a collaborative and positive work environment; and produce a quality work product. This position reports directly to the Customer Service Supervisor. The business needs for this position may be completed virtually. As an employee of DMAS you are entitled to the many comprehensive benefits the Commonwealth has to offer. This includes health benefits, 12 paid holidays, paid leave, flexible work schedules, & retirement plans. For more specific details please visit ********************************************** Located in beautiful Central Virginia, the Richmond area puts you just 2 hours from the Blue Ridge Mountains, Virginia Beach and Washington DC. To learn more about the Richmond, VA area visit: ************************* The Department of Medical Assistance Services (DMAS) is working to improve the health and well-being of Virginians through access to high quality health care coverage. DMAS wants talented individuals who can align their experience with the mission of the agency and its core values - service, collaboration, trust, problem solving and adaptability. At the Department of Medical Assistance Services (DMAS) we encourage and promote that you Come as you are | Become who you want to be | That is our promise. Minimum Qualifications Competitive candidates will meet these minimum qualifications: Experience applying knowledge of programs, operations, and administrative policies and procedures in a setting such as a law office, court system, or government agency. Considerable experience using office equipment and software, such as case management systems. Experience planning and coordinating administrative and support services. Experience gathering facts, analyzing findings, reaching logical conclusions, and recommending solutions. Considerable experience with technology, including MS Office. Experience interpreting federal and state laws and regulations. Experience in managing competing priorities and meeting deadlines in a fast-paced environment. Experience with internal and external stakeholders. Experience providing customer service support in a call center environment. Additional Considerations There are no additional considerations for this position. Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. The Virginia Department of Medical Assistance Services (DMAS) does not offer employment-based Sponsorship. Selected candidates will have their work authorization completed using the E‐Verify Program. The Department of Medical Assistance Services (DMAS) is an Executive Branch agency that will adhere to all policies and procedures, to include the Commonwealth's Department of Human Resource Management Policy 1.61 Teleworking. This position could be expected to work in the office as driven by business needs. Telework arrangements are a privilege and may be rescinded at any time based on performance and/or business need. The agency reserves the right to modify or terminate a telework arrangement, provided that reasonable notice is given to the employee. This position requires a fingerprint based Criminal History Background Check, Education Checks if applicable, Work History Verification with references. If you wish to apply for a job with the Department of Medical Assistance Services, an application and/or resume for employment must be submitted electronically through this website. Mailed, faxed, emailed, or hand-delivered applications/resumes will not be accepted. Consideration for an interview is based solely on the relevant information presented in the state application and/or resume submitted before the closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position. The Department of Medical Assistance Services practices fair and equal employment opportunity to all employees and applicants in accordance with applicable laws and regulations. It is our policy to prohibit discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce. In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: ***************************************************** or call DARS at ************, or DBVI at ************ The Department of Medical Assistance Services is a V3 certified state agency that provides hiring preference to veterans and members of the reserves and/or National Guard in support of executive order 29, (2010). If you are a Veteran or Spouse of a Veteran or Active Military Member, DMAS encourages you to apply and respond accordingly on your state application. Contact Information Name: DMAS Talent Acquisition Phone: ************** Email: ********************************* In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at ************. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Job Description The Corporate Office Administrator and Executive Assistant ensures high-level administrative and operational support to the Executive Team and corporate office. This role manages reception services, coordinates administrative workflows, and serves as a central resource for employees and visitors. The Administrator maintains office readiness, supports cross-departmental needs, and contributes to a positive, service-focused office environment. Reports to VP of Corporate Administration Executive Support Provide proactive administrative support to the Executive team and senior leaders. Manage calendars, schedule corporate meetings, and coordinate activities of the Executive Team. Arrange travel logistics, prepare itineraries, and manage expense reporting. Prepare meeting materials, presentations, agendas, and follow-up summaries as requested. Maintain professionalism and confidentiality across all executive matters. Primary Responsibilities Manage all reception functions, including greeting visitors, answering phones, and directing inquiries. Maintain a professional and welcoming office environment. Coordinate mail handling, shipping, and receipt of deliveries. Maintain office and kitchen supply inventories in partnership with the Purchasing Agent. Monitor and support general office maintenance needs Schedule and coordinate travel arrangements. Provide general assistance to the Human Resources department. Maintain and administer the employee lawn care program. Coordinate/lead events and functions for the corporate office to include Veterans luncheon, holiday parties, awards, anniversary luncheon and when needed in collaboration with branch locations. Provide notary services as needed (if certified). Perform other related duties as assigned to support the efficient operation of the corporate office. Required Qualifications / Attributes Excellent verbal and written communication skills. Strong organizational skills with exceptional attention to detail. Effective time management skills with the ability to meet deadlines. Ability to prioritize and manage multiple tasks in a fast-paced environment. Strong interpersonal skills and a customer service mindset. Ability to handle confidential information with professionalism and discretion. Proficiency in Microsoft Office Suite and related software. Flexibility in hours and schedule as necessary. Education and Experience Minimum of a HS Diploma/Associates degree in Business Administration or related field preferred. 5+ years of administrative support experience, including handling multiple priorities in a fast-paced environment 3+ years' experience supporting senior leadership or executives Experience managing complex calendars, travel and expense reporting Proficiency with Microsoft Office Suite; ability to create professional documents, presentations, and reports. Demonstrated track record for providing exceptional customer service Office management experience Event planning experience Virginia Notary Public certification a plus. Minimum Physical Requirements Ability to sit, stand, and move throughout the office as needed. Ability to use a computer keyboard, monitor, and telephone for extended periods. Ability to lift and carry up to 15 lbs. Ability to communicate effectively in person and over the phone. *Virginia Green is committed to a diverse and inclusive workplace. All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability or other legally protected status.

What part will you play? If you're looking for a place where you can make a meaningful difference, you've found it. The work we do at Markel gives people the confidence to move forward and seize opportunities, and you'll find your fit amongst our global community of optimists and problem-solvers. We're always pushing each other to go further because we believe that when we realize our potential, we can help others reach theirs. Join us and play your part in something special! The Administrative Assistant provides support to the CTO, CISO and/or assigned members of the IT leadership team including, but not limited to, preparing, revising, and developing documents; maintaining and/or monitoring calendars, files, e-mails, deadlines and appointments; making travel arrangements; procuring supplies and processing invoices; coordinating meetings; acting as a liaison to other departments; and completing assigned projects. Job Responsibilities Partner with CTO, CISO and/or assigned members of the IT leadership team, maintaining frequent contact with internal and external clients. Has responsibility for the smooth functioning of meetings and correspondences involving CTO, CISO and/or assigned members of the IT leadership team. Manages deliverables to CTO, CISO and/or assigned members of the IT leadership team and provides any necessary reporting. Creates and edits presentations, documents and reports for the IT leadership team as required. Serves as first person visitors and callers speak to when contacting assigned executive; demonstrate poise and exceptional interpersonal skill. Coordinates travel arrangements for assigned CTO, CISO and/or assigned members of the IT leadership team, if applicable, including airline, hotel, car rental, driver reservations as requested with 100% accuracy staying within the company travel guidelines. Looks to reduce cost when able. Manages expense reporting process for CTO, CISO and IT leadership team. Manages and maintains assigned Outlook Calendars to ensure meetings are booked accurately, rescheduled as needed and remind assigned executive of meeting times and meeting locations to maximize the use of assigned executive's time. Acts as gateway to the CTO, CISO to make sure the only interruptions are necessary and time relevant. Provides assistance to help maximize the CTO and CISO's effectiveness and time. Plans, organizes and facilitates meetings, special events, activities, catering needs, etc. Ensures cost effective and proper allocation of resources, materials, and an effective support system to fulfill customer's needs. Handles requests for information, conducting research, preparing correspondence, agendas, handouts, expense reports, statistical reports, presentations, arranging conference calls, etc. Stay current and knowledgeable of business operations and in areas of expertise in order to handle inquiries to the appropriate Markel IT leadership team member for resolution and to elevate customer service levels. Maintain office supplies inventory by checking stock to determine inventory level on all occupied floors in Richmond 4501 buildings; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies. Other duties as assigned by CTO, CISO and/or members of the IT leadership team. Education Bachelor's degree preferred. Work Experience/Skill Set 2+ years' experience in an administrative assistant role. Experience working in an IT organization preferred Proficient in Microsoft Office Suite (Excel, Word, PPT, Sharepoint) Experience with M365 Copilot (preferred) Excellent written, verbal and interpersonal communication skills, including presentations, who can assist with developing an overall communication plan Maintain the highest integrity and confidentiality Strong organizational skills, managing and prioritizing multiple assignments with ease Ability to gather and summarize information for reporting purposes. Experience working in a team-oriented, collaborative environment Works under general supervision of senior level management Ability to recognize and problem solve issues with limited/no supervision. Regular, predictable, reliable onsite attendance is required #LI-Hybrid #LI-SY US Work Authorization US Work Authorization required. Markel does not provide visa sponsorship for this position, now or in the future. Who we are: Markel Group (NYSE - MKL) a fortune 500 company with over 60 offices in 20+ countries, is a holding company for insurance, reinsurance, specialist advisory and investment operations around the world. We're all about people | We win together | We strive for better We enjoy the everyday | We think further What's in it for you: In keeping with the values of the Markel Style, we strive to support our employees in living their lives to the fullest at home and at work. We offer competitive benefit programs that help meet our diverse and changing environment as well as support our employees' needs at all stages of life. All full-time employees have the option to select from multiple health, dental and vision insurance plan options and optional life, disability, and AD&D insurance. We also offer a 401(k) with employer match contributions, an Employee Stock Purchase Plan, PTO, corporate holidays and floating holidays, parental leave. Are you ready to play your part? Choose ‘Apply Now' to fill out our short application, so that we can find out more about you. Caution: Employment scams Markel is aware of employment-related scams where scammers will impersonate recruiters by sending fake job offers to those actively seeking employment in order to steal personal information. Frequently, the scammer will reach out to individuals who have posted their resume online. These "job offers" include convincing offer letters and frequently ask for confidential personal information. Therefore, for your safety, please note that: All legitimate job postings with Markel will be posted on Markel Careers. No other URL should be trusted for job postings. All legitimate communications with Markel recruiters will come from Markel.com email addresses. We would also ask that you please report any job employment scams related to Markel to ***********************. Markel is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of any protected characteristic. This includes race; color; sex; religion; creed; national origin or place of birth; ancestry; age; disability; affectional or sexual orientation; gender expression or identity; genetic information, sickle cell trait, or atypical hereditary cellular or blood trait; refusal to submit to genetic tests or make genetic test results available; medical condition; citizenship status; pregnancy, childbirth, or related medical conditions; marital status, civil union status, domestic partnership status, familial status, or family responsibilities; military or veteran status, including unfavorable discharge from military service; personal appearance, height, or weight; matriculation or political affiliation; expunged juvenile records; arrest and court records where prohibited by applicable law; status as a victim of domestic or sexual violence; public assistance status; order of protection status; status as a smoker or nonsmoker; membership or activity in local commissions; the use or nonuse of lawful products off employer premises during non-work hours; declining to attend meetings or participate in communications about religious or political matters; or any other classification protected by applicable law. Should you require any accommodation through the application process, please send an e-mail to the ***********************. No agencies please.

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world's most complex challenges and deliver more impact together. Role description: Arcadis is seeking a motivated, organized, and detail-oriented Administrative Assistant to provide high-quality administrative and operational support to our team in Richmond, VA. Role accountabilities: * Assist with data entry and management. * Provide scheduling support, including organizing meetings and coordinating calendars. * Attend meetings, take accurate minutes, and distribute them to relevant stakeholders. * Maintain organized records and files to ensure easy access to important documents. * Communicate effectively with team members and external contacts. * Support the team in project coordination and administrative tasks as needed. * Assist in preparing reports and presentations. Required Qualifications: * High school diploma or equivalent required; associate or bachelor's degree preferred. * Minimum 6 years of experience in an administrative capacity, preferably within a technical, infrastructure engineering, or construction firm. Key Skills and Abilities: * Strong data entry skills and attention to detail. * Excellent organizational and time management abilities. * Strong verbal and written communication skills. * Ability to work independently and as part of a team. * Goal-oriented mindset with a proactive approach to problem-solving. Why Arcadis? We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It's why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together. You'll do meaningful work, and no matter what role, you'll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you. Together, we can create a lasting legacy. Our Commitment to Equality, Diversity, Inclusion & Belonging We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law. Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per year. The salary range for this position is $55,000 - $65,000. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location. Join Arcadis. Create a Legacy. #LI-BB1 #LI-ONSITE #ANA-Mobility-Jobs #ANA-Construction

OES Equipment, part of the DPR Family of Companies, is a fast-paced supply and rental equipment company in the construction industry looking for an experienced Administrative Assistant to assist our team in the greater Richmond area. The ideal candidate for this role will be a highly organized and dependable team player with the ability to assist our team in managing multiple projects, reaching critical deadlines, providing excellent customer service, and producing quality work for our customers. Responsibilities will include but may not be limited to the following: Duties and Responsibilities Maintaining positive working relationships with internal and external partners. Reconciling PO receivers via Coupa. Invoice processing via Coupa. Ensure timely payments of invoices to ensure the maintenance of accurate records and reporting. Creating and maintaining vendor and employee master files. Reviewing and reconciling customer statements and accounts. Receiving, placing, and filling customer orders and purchase orders. Maintaining internal and external relationships with vendors and employees including solving issues and discrepancies. Data entry and other miscellaneous office management tasks including ordering office supplies, filing, scanning, etc. Required Skills and Abilities Excellent listening and communication skills. Intermediate proficiency in Microsoft Office Suite. Positive interpersonal skills with strong attention to detail. Ability to work in both a team environment and independently. Ability to thrive in a multitasking environment. Education and Experience 1+ years of administrative experience is required. Construction supply and equipment industry knowledge a plus. Experience with Coupa is preferred. Physical Requirements Must be able to sit or stand for prolonged periods of time. Must be able to lift 15 pounds if needed. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************

Seeking an Experienced Administrative Assistant support professional for a highly successful Real Estate Team by implementing and continually improving administrative and marketing systems, procedures and policies. Your roles will include but not be limited to executive assistant, client care coordinator, and marketing coordinator. Responsibilities: Self-motivated and accountable Excellent customer service skills Ability to work under pressure Excellent organizational and follow through skills Detail oriented Excellent written and verbal communication skills Multi-task effectively Have reliable vehicle Real Estate Experience A Plus MS Office: Word, Excel, PowerPoint, and Publisher Adobe Acrobat Adobe Photoshop Mac/Windows operating systems. Required: Be very comfortable with systems and putting systems in place Answer calls Schedule meetings and manage calendars Perform miscellaneous errands Familiar with marketing and social media General printing and scanning of materials Minimum of 2 years experience Please include a Cover Letter as well as the results of your test BENEFITS Medical, Dental and Vision Insurance Financial Planning Life Insurance Disability Insurance Long-Term Care Insurance

Job Details Experienced Richmond Outpatient - Henrico, VA Full-Time High School $18.00 - $20.00 Hourly No Travel Required DayDescription If you are passionate about helping others and making an impact on those in your community, then Dominion Care is looking for you! For over 20 years, Dominion Care has offered a diverse and inclusive environment to empower those we serve to develop sustainable, lifelong skills through individualized quality services and support. Dominion Care's Outpatient department is seeking an Administrative Assistant who excels in providing top notch customer service along with an excellent ability to multi-task, problem solve and enjoys a fast pace and growing environment! In this role, you will manage front desk operations, provide vital administrative support, and assist the Office Manager with a variety of tasks to ensure smooth day-to-day operations-all while maintaining a welcoming and professional atmosphere for clients and staff. Dominion Care is a premier provider in which our passionate and innovative team will deliver sustainable, quality, whole-person care through a full continuum of therapeutic services to empower individuals in the development of skills necessary for success. We envision a society in which all people achieve their full potential for health, education, and well-being across the lifespan. As a Dominion Care employee, you will enjoy: Competitive Pay! Starting pay from $18/hr to $20/hr, based on experience Schedule: Monday-Friday - 10:00am-7:00pm Dominion Care Employee may be eligible for the following Perks & Benefits: College Tuition Reimbursement Millage Reimbursement Dental & Vision Medical insurance PTO Professional Development Training AAA Discounts Employee Assistance Program 15K Life Insurance Policy 401K Optional Pet Insurance Award Winning Company: Dominion Care won Top Workplaces in the Healthcare Industry! Accreditations: Dominion Care Academy and the Dominion Care ABA Therapy and Education Center, schools of Dominion Care are accredited by VAISEF (Virginia Association of Independent Specialized Education Facilitates). Dominion Care is accredited by CARF (Commission of Accreditation of Rehabilitation Facilities). Core Values: TRACK Teamwork Relationship Building & Communication Accountability Customer/Client Focus Know Yourself POSITION OVERVIEW We are seeking a highly organized and compassionate Administrative Assistant to join our team. This in-office position requires a professional who is passionate about helping others and can provide exceptional administrative support to ensure the smooth operation of our clinic. REQUIREMENTS: A minimum of 1-2 years of administrative experience in a medical or behavioral health setting is required. A high school diploma or equivalent is required. Must possess strong verbal and written communication skills. A solid understanding of insurance plans, including knowledge of benefits and eligibility, is a must. This includes experience with determining and submitting prior authorization requirements and identifying patient financial responsibility. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and experience with report writing are essential. Must have a valid, current Virginia Driver's License and be insurable to drive a company vehicle. Demonstrated ability to work both independently with minimal supervision and collaboratively as part of a team. Exceptional attention to detail and accuracy. A strong commitment to customer service and a genuine desire to assist others. ESSENTIAL DUTIES and RESPONSIBILITIES: Greet and assist patients, providers, and visitors in a professional, friendly, and helpful manner. Manage a multi-line phone system, directing calls to the appropriate staff members. Schedule patient appointments and support the Office Manager in maintaining provider productivity. Handle all incoming and outgoing mail and packages. Perform accurate data entry and maintain up-to-date records in our electronic health record (EHR) system. Coordinate and complete essential administrative tasks, including insurance verification, patient record requests, and service authorizations. Actively participate in team meetings to review and improve administrative functions. Maintain strict confidentiality and adhere to all HIPAA regulations. About the Company: At Dominion Care , founded in 1999, Care is what we do. From children to adults, families to individuals, our passionate mental health care providers across the state of Virginia are backed by accredited, evidence-based, and innovative therapeutic services and education for children, adults as well as the families that care for them. Over time, services have expanded to include academic, emotional, and behavioral support in private and public settings; community-based mental health; care for those with intellectual and developmental disabilities; outpatient therapy, psychological assessments, psychiatric medication management, and substance abuse services, regardless of age.

Job DescriptionSalary: Negotiable - Based on Experience Front Desk Administrative Assistant Schedule: Monday Friday, 9:00 AM 5:00 PM Employment Type: Full-Time We are a compassionate and dedicated behavioral health provider serving the Petersburg community. Our mission is to provide exceptional mental and behavioral health services in a welcoming, supportive environment. We are currently seeking a professional and detail-oriented Front Desk Administrative Assistant to be the first point of contact for our clients, visitors, and staff. The Front Desk Administrative Assistant will be responsible for managing the daily front office operations, providing administrative support to staff and management, and ensuring that every client and employee receives a professional and welcoming experience. The ideal candidate will be prompt, punctual, and personable, maintaining a positive and organized environment at all times. Key Responsibilities Greet and welcome clients, visitors, and employees as they arrive at the office each day. Answer and route phone calls in a courteous and professional manner. Manage the front desk area, ensuring cleanliness, organization, and a professional appearance. Schedule and confirm client appointments as directed. Maintain client confidentiality in compliance with HIPAA and company policies. Collect, sort, and distribute mail, packages, and messages. Assist with data entry, filing, document preparation, and scanning. Maintain office supplies and inventory; place orders as needed. Support the coordination of meetings, staff schedules, and office communications. Prepare daily reports and updates for upper management. Provide administrative support to clinical and administrative teams as requested. Qualifications Minimum of 2 years of administrative support or front desk experience (preferably in a healthcare or behavioral health setting). Strong interpersonal and communication skills; able to interact with diverse populations in a professional and empathetic manner. Excellent organizational skills and attention to detail. Proficient with Microsoft Office Suite (Word, Excel, Outlook) and general office technology. Ability to handle confidential information with discretion and integrity. Dependable, prompt, and punctual arriving on time daily and maintaining consistent attendance. High school diploma or equivalent required; associate degree preferred. We ask that all applicants have: Professional demeanor and polished communication skills. Strong time management and multitasking abilities. Positive attitude and willingness to assist wherever needed. Ability to work independently and as part of a collaborative team. ***For IMMEDIATE CONSIDERATION please send your most current resume to our Human Resources Manager, Jennifer Palmer at: ************************************** - Thank you! We look forward to hearing from you soon!

Hoxton Circle has partnered with a client that needs administrative support in their corporate office headquarters. The role will be a contract-temporary to possible full-time hire depending on candidate performance. The role will be contract/temporary for several months before determining the long term solution. The role is initially 5-days onsite then would turn hybrid. Primary Responsibilities: Heavy calendar management in a very fast-paced environment Extensive meeting coordination via a very active calendar of appointments Keeping President on-track with appointments, meetings, and calls Maintaining some financial information related to donations, expenses, etc. Occasional support of other senior leaders Managing company vehicles including disputing toll violations, handling insurance policies, etc. Completing administrative duties related to maintaining latest printouts, ordering office lunch, greeting visitors, and scheduling personal appointments. Qualifications: 2-3 years experience supporting a fast past HQ administratively. Highly proficient in with Microsoft Suite, including Excel. Hoxton Circle is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

About Us: Shurm Homes, a residential construction company headquartered in Hanover, VA, is dedicated to building high-quality homes while providing exceptional service to our clients. We are seeking a detail-oriented and highly organized Administrative Assistant to support our construction team and ensure smooth day-to-day operations. Position Summary: The Residential Construction Administrative Assistant will provide administrative and clerical support in a variety of departments. This role plays a vital part in maintaining accurate records, coordinating schedules, and ensuring effective communication across the company and with our customers. Key Responsibilities: Assist with preparing, distributing, and tracking construction documents, contracts, permits, and warranties Maintain organized electronic and physical filing systems for project records Coordinate scheduling of meetings, inspections, walk through, and closings Track deadlines and follow up with vendors, subcontractors, and internal teams Support accounting processes such as invoice tracking, purchase orders, and expense reporting Answer phones, respond to emails, and provide excellent customer service to homeowners and trade partners Prepare reports, spreadsheets, and data entry for project management tracking Assist with special projects and general office duties as needed Qualifications: Previous administrative experience; construction industry experience preferred Strong organizational skills with excellent attention to detail Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams); experience with construction software a plus Ability to manage multiple priorities and meet deadlines in a fast-paced environment Strong written and verbal communication skills Professional, positive, and customer-focused attitude Benefits: Competitive pay based on experience Health, dental, and vision insurance Paid time off and holidays Opportunities for career growth within a supportive team environment Background Check Policy and Procedure All offers of employment at Shurm Homes are contingent upon clear results of a thorough background check. Background checks will be conducted on all final candidates and on all employees who are promoted, as deemed necessary. Background checks will include: Social Security Verification: validates the applicant's Social Security number, date of birth and former addresses. Prior Employment Verification: confirms applicant's employment with the listed companies, including dates of employment, position held and additional information available pertaining to performance rating, reason for departure and eligibility for rehire. This verification will be run on the past two employers or the previous five years, whichever comes first. Personal and Professional References: calls will be placed to individuals listed as references by the applicant. Educational Verification: confirms the applicant's claimed educational institution, including the years attended and the degree/diploma received. Criminal History: includes review of criminal convictions and probation. The following factors will be considered for applicants with a criminal history: The nature of the crime and its relationship to the position. The time since the conviction. The number (if more than one) of convictions. Whether hiring, transferring or promoting the applicant would pose an unreasonable risk to the business, its employees or its customers and vendors. The following additional background searches will be required if applicable to the position: Motor Vehicle Records: provides a report on an individual's driving history in the state requested. This search will be run when driving is an essential requirement of the position. Credit History: confirms candidate's credit history. This search will be run for positions that involve management of Shurm Homes funds and/or handling of cash or credit cards.

For more than 120 years, we have remained true to our vision of putting our clients' interests first. We are passionate about helping you live the full and rich life you've earned and committed to helping you be brilliant. Integrity has been a core value since we were founded by John Tappan in 1894. It's how, through panics, recessions, the Great Depression and the recent Great Recession, we've grown into a global financial leader. We've never lost our focus on our clients. That's who we are. Job Description Duties and Responsibilities Welcome and greet clients and office guests Support office staff and executives with general operational tasks Plan and schedule meetings, presentations, and other office related events Perform general accounting and bookkeeping duties Suggest changes to office task workflow to improve efficiency Answer phones in a professional manner Direct calls to appropriate persons or take detailed messages Answer and send out faxes as needed Prepare outgoing mail and packages for executives Reserve conference spaces for meetings Schedule travel arrangements Send reminders regarding upcoming appointments Manage communication of information in and out of the office Type out correspondence letters, emails, memos, etc. (paper and electronic) Assist in preparation of presentation materials Qualifications Requirements and Qualifications High school diploma or GED equivalent required 2+ years experience as an administrative assistant Certified Administrative Professional (CAP) certification preferred Fast, proficient, and accurate typist Extensive knowledge of Microsoft Suite and other administrative programs Outstanding communicator, both orally and written Excellent customer service skills Self-starter who works well independently Ability to prioritize given tasks and work efficiently towards completing them Familiar with common office equipment (printers, copier, fax, etc.) Additional Information All your information will be kept confidential according to EEO guidelines.

**Amentum** is seeking an **Administrative Assistant-EC** located in the Williamsburg area of Virginia. The Administrative Assistant assists the customer in administrative duties as outlined below and other ad hoc duties as required: **Job Requirements:** + Secretarial duties to include answering phones, making copies, receiving and dissemination of administrative information to staff and visitors + Serve as the key custodian and ensure proper tracking of access to sites + Compile and maintain class statistics and metrics + Assist course program managers with support of their classes, including managing and processing course registration + Perform ad hoc administrative support to training exercises as necessary + Prepare, update, and disseminate the training schedule forecast + Organize the file room and the supply/copy room + Prepare and submit work orders as needed **Minimum Requirements:** + Must have a U.S. government security clearance at time of application + High school diploma or GED + Two (2) years general administrative support work with demonstrated experience that provides the required knowledge, skills and abilities + A valid driver's license + Proficient in Microsoft Windows applications including Microsoft Office Suite, Outlook, and SharePoint + Strong interpersonal skills and professional demeanor + Ability to lift 10 or more pounds + US citizen Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, sex, sexual orientation, pregnancy (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, ancestry, United States military or veteran status, color, religion, creed, marital or domestic partner status, medical condition, genetic information, national origin, citizenship status, low-income status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal laws and supplemental language at Labor Laws Posters (********************************* SkbztPuAwwxfs) .

Virginia Union University (VUU) is a distinguished private institution founded in 1865 that proudly upholds a legacy of academic excellence and community engagement. With a historic 86-acre campus, it offers a dynamic and nurturing environment for its 1,568 undergraduate and graduate students. Virginia Union University is recognized in the 2024 edition of U.S. News & World Report, holding a prestigious position as #39 among Historically Black Colleges and Universities. VUU provides a robust array of academic programs, including 35 Bachelor's, 11 Master's, and one Doctoral degree. Virginia Union University remains steadfast in its commitment to offering accessible, high-quality education, instilling a sense of assurance and confidence in its students. It fosters a vibrant intellectual community dedicated to the holistic development of future leaders. Five fundamental principles (core values) guide Virginia Union University. Each principle is essential to our ability to provide a Best-In-Class educational experience for students, faculty, and staff. These principles help our community understand the right path to fulfilling our institution's mission. The principles are Innovation, Spiritual Formation, Integrity, Diversity & Inclusion, and Excellence. The Presidential Executive Assistant provides high-level administrative, logistical, and operational support to the President of the university. This role requires professionalism, discretion, flexibility, and exceptional organizational and communication skills. The Assistant manages complex scheduling, oversees travel arrangements, coordinates official engagements, and ensures seamless day-to-day operations of the Office of the President. This position also serves as a liaison between the President and internal/external stakeholders and may assist with high-level hospitality, chauffeuring, and personal executive needs. Responsibilities * Maintain the President's calendar, prioritizing and coordinating meetings, appointments, and events with internal departments, board members, external partners, and dignitaries. * Manage time-sensitive requests, ensure timely follow-up, and proactively prepare daily schedules, briefings, and background materials. * Plan and coordinate all aspects of the President's travel, including booking transportation, hotels, flights, chauffeurs, and preparing detailed itineraries. * Oversee meal planning for travel and on-campus events; coordinate with catering vendors or restaurants as needed. * Assist the President on-site or during travel to ensure timely arrivals, logistics flow, and executive-level service delivery. * Serve as a trusted point of contact for the Office of the President, exercising discretion in handling confidential information and correspondence. * Draft, proofread, and manage high-level communication, including emails, memoranda, and reports. * Interface with senior leadership, faculty, staff, and external stakeholders with diplomacy and professionalism. * Coordinate transportation or serve as a driver/chauffeur for the President as needed. * Provide concierge-level support for hosting guests, including scheduling meals, securing accommodations, and managing guest experiences. * Anticipate and fulfill personal and professional needs that support the President's efficiency and success. * Maintain organized records, files, expense reports, and office supplies. * Support coordination of special projects and presidential initiatives as assigned. * Serve as the primary point of contact for the President's office in the absence of the President. Education * Bachelor's degree preferred; Associate's degree with significant executive support experience considered. * Minimum of 5-7 years of experience supporting C-level or executive leadership, preferably in a university or nonprofit environment. * Must be willing and able to work in all weather conditions, including during weekends and holidays, as required. * Must be able to lift 10 pounds. Application Process Candidates are required to submit their resume, four professional references and a cover letter. The application review will begin immediately and continue until the position is filled. A background investigation and reference check will be required prior to employment. For any questions or concerns, please contact *************. Equal Opportunity Employer Virginia Union University is an Equal Opportunity Employer. We consider qualified applicants without regard to race, color, religion, sex, national origin, sexual orientation, disability, gender identity, protected veteran status, or other protected class. For more information about Virginia Union University, visit VUU About Page.

MAJOR AREAS OF ACCOUNTABILITY • Provide executive-level administrative support • Handle day-to-day administrative needs of the executive & senior leadership team • Coordinate calendars, meetings, and time demands with limited supervision o Recognize urgent and time-sensitive requests o Advise others on how to best coordinate with the executives and organization o Use independent discretion to manage, modify, schedule and decline requests • Arrange global travel reservations, including: multi site visits, meetings with internal & external participants, and flexibility to make last minute changes • Perform a variety of other administrative duties that may include: o Screening and directing phone calls o Composing correspondence/email to convey relevant information with appropriate clarity and tone o Creating documents, reports, presentations, and spreadsheets - exercising judgment regarding layout and style o Scheduling meetings, conference rooms, office space, etc. o Preparing and routing agendas and other meeting-related materials o Investigating and making arrangements for technical equipment or support o Attending meetings, taking notes, preparing minutes, capturing commitments, and assisting with follow-up o Anticipate the executives needs/requirements and actively resolve issues o Flexible to handle both routine and urgent issues that might arise outside of normal office hours o Represent the executives proficiently and professionally o Must act professionally at all times Additional Information All your information will be kept confidential according to EEO guidelines.