Executive administrative assistant jobs in Richmond, VA

MAJOR AREAS OF ACCOUNTABILITY • Provide executive-level administrative support • Handle day-to-day administrative needs of the executive & senior leadership team • Coordinate calendars, meetings, and time demands with limited supervision o Recognize urgent and time-sensitive requests o Advise others on how to best coordinate with the executives and organization o Use independent discretion to manage, modify, schedule and decline requests • Arrange global travel reservations, including: multi site visits, meetings with internal & external participants, and flexibility to make last minute changes • Perform a variety of other administrative duties that may include: o Screening and directing phone calls o Composing correspondence/email to convey relevant information with appropriate clarity and tone o Creating documents, reports, presentations, and spreadsheets - exercising judgment regarding layout and style o Scheduling meetings, conference rooms, office space, etc. o Preparing and routing agendas and other meeting-related materials o Investigating and making arrangements for technical equipment or support o Attending meetings, taking notes, preparing minutes, capturing commitments, and assisting with follow-up o Anticipate the executives needs/requirements and actively resolve issues o Flexible to handle both routine and urgent issues that might arise outside of normal office hours o Represent the executives proficiently and professionally o Must act professionally at all times Additional Information All your information will be kept confidential according to EEO guidelines.

Reporting to the Executive Director, the Executive Assistant is responsible for providing comprehensive support to the Executive Director, including overseeing all aspects of the monthly board meetings for our program. This position ensures the seamless execution of board meetings from the initial planning stages to the conclusion of the meetings. Additionally, the Executive Assistant will handle communication for the Executive Director, manage the Executive Director's calendar, and assist with various administrative tasks. This role requires excellent communication skills, high attention to detail, and a strong commitment to confidentiality. The ideal candidate will have 5-7 years of experience as an executive assistant to a senior executive or president. This position is Exempt under the Fair Labor Standards Act (FLSA). Duties and Responsibilities: Coordinate and manage all aspects of monthly board meetings, including planning, execution, and follow-up. Correspond with board members and the Executive Director to schedule meetings and ensure all participants are informed and prepared. Gather, draft, and print materials for board packets, ensuring accuracy and completeness. Order catering for meetings and track monthly spending. Reserve secure meeting spaces that ensure all standards are met. Maintain a high level of confidentiality in all communications and document handling. Develop and maintain effective relationships with board members and the Executive Director. Handle communication for the Executive Director. Assist with special projects and other duties as assigned. Qualifications: Excellent communication and interpersonal skills. High attention to detail and strong organizational skills. Ability to manage multiple tasks and priorities effectively. Strong commitment to confidentiality and discretion. Ability to work independently and as part of a team. Proficiency in Microsoft Office Suite and other relevant software. Proficiency in Asana and Slack, or other project management software. Excellent writing and detailed notetaking. Education & Experience: 5-7+ years of experience as an executive assistant to a senior executive or president. Experience in coordinating and managing high-level meetings and events preferred. Bachelor's degree preferred but not required. Virginia Birth Injury is an Equal Opportunity Employer. Virgnia Birth Injury does not discriminate in hiring or employment practices based on race, color, religion, gender, age, sexual orientation, marital or family status, national origin, non-job-related disability, or status as a veteran.

_This position is remote and can be based anywhere within the United States. Candidates must be able to work within EST or CST business hours._ **_What Administration contributes to Cardinal Health_** Business & Administrative Support is responsible for assisting general business operations by providing an array of administrative and data support activities. Administration is responsible for performing a variety of administrative activities in support of their assigned work team. May assist executives in budget preparation, record maintenance, and generating reports regarding operations, personnel changes, etc. Uses company software to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May design processes to enhance workflow. Serves as administrative liaison with others within and outside the company regarding administrative issues. **_Responsibilities_** + Maintain Vice President's calendar, including but not limited to management of daily schedule, quickly responding to schedule changes, coordinating multiple schedules to align availability, standing up recurring meeting cadence, scheduling department/team meetings and coordinating associated logistics (conference room reservations, room set-up, luncheons, etc.) + Provides executive administrative support for eight other Vice President level leaders. + Maintain confidentiality of executive communication, projects, and work. + Coordinate travel including the booking of all flights, hotels, car rental, etc. for conferences, and other external and internal events and meetings. + Prepare and submit expense reports for executive staff members as requested. Review and approve expense reports as executive delegate which requires familiarity with all T&E policies. + Coordinate department leadership meetings and arrange catering and transportation when needed. + Create, edit, and proofread Microsoft PowerPoint, Excel and Word documents and presentations utilizing data or input provided by staff inclusive of managing shared live versions on Microsoft Teams. + Maintain team organization charts. + Screen incoming calls/inquiries and handle independently where possible. + Other administrative support duties (i.e., functional support during key projects), as assigned. **_Qualifications_** + 6+ years of experience, preferred + High School Diploma, GED or technical certification in related field or equivalent experience, preferred + Self-directed; ability and willingness to problem-solve and apply creative solutions (for example with calendaring conflicts) + Proficient verbal and written communication skills + Proven experience and ability to multitask. + Ability to interface with employees at all organizational levels, especially VP+ level. Work collaboratively with peer level Executive Administrative Assistants. + Ability to escalate issues when necessary. + Strong time management and prioritization skills; ability to effectively set expectations with internal customers regarding timing of activities. + Detail-oriented and able to work with a high level of confidentiality, experience using discretion and judgment in all interactions. + Proficient in Microsoft Office programs and Outlook **_What is expected of you and others at this level_** + Takes the lead in effectively applying and teaching new processes and skills in order to accomplish a wide variety of assignments + Comprehensive knowledge in technical or specialty area + Ability to apply knowledge beyond own areas of expertise + Performs the most complex and technically challenging work within area of specialization + Preempts potential problems and provides effective solutions for team + Works independently to interpret and apply company procedures to complete work + Provides guidance to less experienced team members + May have team leader responsibilities but does not formally supervise **Anticipated hourly range:** $27.00/hr - $42.00/hr **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/29/2025 *if interested in opportunity, please submit application as soon as possible. _**The hourly range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity._ _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Responsible for providing comprehensive administrative and logistical support to executive leadership at the winery, ensuring efficient operations and a smooth, positive experience for guests and staff. This position encompasses a wide range of tasks, from managing schedules and coordinating meetings, handling sensitive information with utmost confidentiality and discretion, providing timely, accurate, and professional communication, record meeting minutes and follow up on action items to ensure implementation, and assisting with various operational needs across all departments of the winery. Organizational Relationship Direct report to the CEO Duties and Responsibilities Administrative Coordinate meetings and maintain executives' calendars. Draft correspondence per senior management. Proofread, print, and distribute materials as directed. Assist in the collection and analysis of information as requested by senior management. Greet guests and customers in administrative offices. Maintain business list, contacts, emails, and telephone numbers. Arrange meetings as directed in the Board Room, White Horse, or conference room (arrange dates, issue agenda, prepare materials and prepare the room). Maintain and organize all significant corporate documents of record (business licenses, liability insurance, ABC licenses, and Certificate of Good Standing) General Office Responsibilities Maintain corporate electronic and physical files. Respond and/or distribute ***************** email daily. Check and distribute all incoming mail, send outgoing mail, receiving packages, and manage orders and shipments. Maintain office supplies inventory by checking stock to determine inventory level; order supplies as requested by management. Assist other departments as needed and per the request of senior management. Qualifications Must be detail oriented with excellent administrative and clerical skills. Ability to manage multiple tasks with quality and accuracy. Positive and friendly attitude is necessary. Ability to maintain confidentiality. Must have a strong knowledge of Microsoft Office applications. Prefer 2+ years of executive administrative assistance. Experience in human resources, hospitality, accounting, and/or IT preferred. Benefits Medical, Dental, Vision, Life Insurance and Health Savings Accounts 401(k) matching Wine and food discounts Vacation, Sick and Emergency Days This is a full-time, salaried position which will be based on experience.

Description: C.W. Wright was founded in 1953 in Richmond, Virginia and has since been setting the bar for safety, quality and productivity in the utility service industry. C.W. Wright is a full-service utility contractor with decades of proven success in delivering electric T&D solutions for our customers. Our company motto is “Service with Safety” and reflects our dedication to providing quality service while maintaining a safe work environment for our employees, customers, and the public. Whether it's rebuilding an aging utility infrastructure, meeting the sophisticated needs of an industrial plant, or turning your system's lights back on when it matters most, our linemen are among the most reliable and safest utility contractors in the nation. C.W. Wright is a subsidiary of PrimeLine Utility Services, a leading provider of construction, maintenance, and design solutions for the electric, gas and telecommunication industries. PrimeLine is a wholly owned subsidiary of Vinci, SA, the largest construction company in the world. Their backing provides the financial strength and expertise to enable C.W. Wright to provide our customers with the best solutions, technology and equipment available all while keeping our prices competitive. We are currently recruiting for a full-time, benefit-eligible, Operations Support Specialist to join our busy construction office team at our Corporate Office in South Chesterfield, VA What We Offer: Medical, Prescription, Dental, and Vision Coverage: Start the first of the month after 30 days. Company-Paid Benefits: Basic Life, AD&D, and Short-Term Disability Insurance 401(k) Plan: With company match to help you plan for your future. Paid Time Off: Including holidays and vacation. Additional Benefits: Various ancillary perks to support your well-being. Job Description As an Operations Support Specialist, the qualified candidate will play a crucial role in supporting a busy utility construction field team. Responsibilities will include maintaining accurate records, ensuring timely billing, and facilitating communication between field personnel and corporate staff. If you thrive in a dynamic environment and have a keen eye for detail, we want to hear from you! Key Responsibilities: Timesheet Review & Accuracy Management: Update and maintain timesheets for payroll and equipment hours. Review field-entered time in Mobitime and check for discrepancies. Invoicing: Handle weekly billing for T&M-based work; ensure proper documentation for billing processes. Crew Logs: Maintain and distribute daily crew location logs. Absences & OT Tracking: Monitor field absences, code them correctly, and track overtime for processing and division manager reporting. Material Billing: Identify and invoice direct billable materials related to T&M contracts. Utility Coordination: Secure site utilities as needed by field supervisors. Manpower & Equipment: Assist in maintaining division manpower reports and perform weekly equipment utilization audits. General Support: Assist division staff with daily operations and maintain division files. Requirements: Education: High School diploma or equivalent Relevant office experience, with proficiency in Microsoft Office suite (Word, Excel, Outlook, SharePoint, etc.) and familiarity with iOS platform. Experience with ERP and/or accounting-specific IT programs, and ability to learn new systems with assistance and training. Detail-oriented with strong organizational and time management abilities; ability to multitask and communicate effectively at all organizational levels. Desire to work collaboratively in a team environment. Strong problem-solving skills and proactive attitude. Demonstrate experience building relationships and communicating effectively with a number of stakeholders in previous roles. Additional information All your information will be kept confidential according to EEO guidelines. CW Wright is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. CW Wright will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. Reasonable Accommodations Statement To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Job Description The Corporate Office Administrator and Executive Assistant ensures high-level administrative and operational support to the Executive Team and corporate office. This role manages reception services, coordinates administrative workflows, and serves as a central resource for employees and visitors. The Administrator maintains office readiness, supports cross-departmental needs, and contributes to a positive, service-focused office environment. Reports to VP of Corporate Administration Executive Support Provide proactive administrative support to the Executive team and senior leaders. Manage calendars, schedule corporate meetings, and coordinate activities of the Executive Team. Arrange travel logistics, prepare itineraries, and manage expense reporting. Prepare meeting materials, presentations, agendas, and follow-up summaries as requested. Maintain professionalism and confidentiality across all executive matters. Primary Responsibilities Manage all reception functions, including greeting visitors, answering phones, and directing inquiries. Maintain a professional and welcoming office environment. Coordinate mail handling, shipping, and receipt of deliveries. Maintain office and kitchen supply inventories in partnership with the Purchasing Agent. Monitor and support general office maintenance needs Schedule and coordinate travel arrangements. Provide general assistance to the Human Resources department. Maintain and administer the employee lawn care program. Coordinate/lead events and functions for the corporate office to include Veterans luncheon, holiday parties, awards, anniversary luncheon and when needed in collaboration with branch locations. Provide notary services as needed (if certified). Perform other related duties as assigned to support the efficient operation of the corporate office. Required Qualifications / Attributes Excellent verbal and written communication skills. Strong organizational skills with exceptional attention to detail. Effective time management skills with the ability to meet deadlines. Ability to prioritize and manage multiple tasks in a fast-paced environment. Strong interpersonal skills and a customer service mindset. Ability to handle confidential information with professionalism and discretion. Proficiency in Microsoft Office Suite and related software. Flexibility in hours and schedule as necessary. Education and Experience Minimum of a HS Diploma/Associates degree in Business Administration or related field preferred. 5+ years of administrative support experience, including handling multiple priorities in a fast-paced environment 3+ years' experience supporting senior leadership or executives Experience managing complex calendars, travel and expense reporting Proficiency with Microsoft Office Suite; ability to create professional documents, presentations, and reports. Demonstrated track record for providing exceptional customer service Office management experience Event planning experience Virginia Notary Public certification a plus. Minimum Physical Requirements Ability to sit, stand, and move throughout the office as needed. Ability to use a computer keyboard, monitor, and telephone for extended periods. Ability to lift and carry up to 15 lbs. Ability to communicate effectively in person and over the phone. *Virginia Green is committed to a diverse and inclusive workplace. All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability or other legally protected status.

What part will you play? If you're looking for a place where you can make a meaningful difference, you've found it. The work we do at Markel gives people the confidence to move forward and seize opportunities, and you'll find your fit amongst our global community of optimists and problem-solvers. We're always pushing each other to go further because we believe that when we realize our potential, we can help others reach theirs. Join us and play your part in something special! The Administrative Assistant provides support to the CTO, CISO and/or assigned members of the IT leadership team including, but not limited to, preparing, revising, and developing documents; maintaining and/or monitoring calendars, files, e-mails, deadlines and appointments; making travel arrangements; procuring supplies and processing invoices; coordinating meetings; acting as a liaison to other departments; and completing assigned projects. Job Responsibilities Partner with CTO, CISO and/or assigned members of the IT leadership team, maintaining frequent contact with internal and external clients. Has responsibility for the smooth functioning of meetings and correspondences involving CTO, CISO and/or assigned members of the IT leadership team. Manages deliverables to CTO, CISO and/or assigned members of the IT leadership team and provides any necessary reporting. Creates and edits presentations, documents and reports for the IT leadership team as required. Serves as first person visitors and callers speak to when contacting assigned executive; demonstrate poise and exceptional interpersonal skill. Coordinates travel arrangements for assigned CTO, CISO and/or assigned members of the IT leadership team, if applicable, including airline, hotel, car rental, driver reservations as requested with 100% accuracy staying within the company travel guidelines. Looks to reduce cost when able. Manages expense reporting process for CTO, CISO and IT leadership team. Manages and maintains assigned Outlook Calendars to ensure meetings are booked accurately, rescheduled as needed and remind assigned executive of meeting times and meeting locations to maximize the use of assigned executive's time. Acts as gateway to the CTO, CISO to make sure the only interruptions are necessary and time relevant. Provides assistance to help maximize the CTO and CISO's effectiveness and time. Plans, organizes and facilitates meetings, special events, activities, catering needs, etc. Ensures cost effective and proper allocation of resources, materials, and an effective support system to fulfill customer's needs. Handles requests for information, conducting research, preparing correspondence, agendas, handouts, expense reports, statistical reports, presentations, arranging conference calls, etc. Stay current and knowledgeable of business operations and in areas of expertise in order to handle inquiries to the appropriate Markel IT leadership team member for resolution and to elevate customer service levels. Maintain office supplies inventory by checking stock to determine inventory level on all occupied floors in Richmond 4501 buildings; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies. Other duties as assigned by CTO, CISO and/or members of the IT leadership team. Education Bachelor's degree preferred. Work Experience/Skill Set 2+ years' experience in an administrative assistant role. Experience working in an IT organization preferred Proficient in Microsoft Office Suite (Excel, Word, PPT, Sharepoint) Experience with M365 Copilot (preferred) Excellent written, verbal and interpersonal communication skills, including presentations, who can assist with developing an overall communication plan Maintain the highest integrity and confidentiality Strong organizational skills, managing and prioritizing multiple assignments with ease Ability to gather and summarize information for reporting purposes. Experience working in a team-oriented, collaborative environment Works under general supervision of senior level management Ability to recognize and problem solve issues with limited/no supervision. Regular, predictable, reliable onsite attendance is required #LI-Hybrid #LI-SY US Work Authorization US Work Authorization required. Markel does not provide visa sponsorship for this position, now or in the future. Who we are: Markel Group (NYSE - MKL) a fortune 500 company with over 60 offices in 20+ countries, is a holding company for insurance, reinsurance, specialist advisory and investment operations around the world. We're all about people | We win together | We strive for better We enjoy the everyday | We think further What's in it for you: In keeping with the values of the Markel Style, we strive to support our employees in living their lives to the fullest at home and at work. We offer competitive benefit programs that help meet our diverse and changing environment as well as support our employees' needs at all stages of life. All full-time employees have the option to select from multiple health, dental and vision insurance plan options and optional life, disability, and AD&D insurance. We also offer a 401(k) with employer match contributions, an Employee Stock Purchase Plan, PTO, corporate holidays and floating holidays, parental leave. Are you ready to play your part? Choose ‘Apply Now' to fill out our short application, so that we can find out more about you. Caution: Employment scams Markel is aware of employment-related scams where scammers will impersonate recruiters by sending fake job offers to those actively seeking employment in order to steal personal information. Frequently, the scammer will reach out to individuals who have posted their resume online. These "job offers" include convincing offer letters and frequently ask for confidential personal information. Therefore, for your safety, please note that: All legitimate job postings with Markel will be posted on Markel Careers. No other URL should be trusted for job postings. All legitimate communications with Markel recruiters will come from Markel.com email addresses. We would also ask that you please report any job employment scams related to Markel to ***********************. Markel is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of any protected characteristic. This includes race; color; sex; religion; creed; national origin or place of birth; ancestry; age; disability; affectional or sexual orientation; gender expression or identity; genetic information, sickle cell trait, or atypical hereditary cellular or blood trait; refusal to submit to genetic tests or make genetic test results available; medical condition; citizenship status; pregnancy, childbirth, or related medical conditions; marital status, civil union status, domestic partnership status, familial status, or family responsibilities; military or veteran status, including unfavorable discharge from military service; personal appearance, height, or weight; matriculation or political affiliation; expunged juvenile records; arrest and court records where prohibited by applicable law; status as a victim of domestic or sexual violence; public assistance status; order of protection status; status as a smoker or nonsmoker; membership or activity in local commissions; the use or nonuse of lawful products off employer premises during non-work hours; declining to attend meetings or participate in communications about religious or political matters; or any other classification protected by applicable law. Should you require any accommodation through the application process, please send an e-mail to the ***********************. No agencies please.

Responsive recruiter Benefits: 401(k) matching Bonus based on performance Health insurance Paid time off ⭐ Join Our Team! ⭐ Be the reason someone smiles today. Help us deliver an exceptional customer experience-one interaction at a time! Are you a natural problem-solver who genuinely enjoys helping others? Do you thrive in a fast-paced environment where no two days are the same? We're looking for a friendly, proactive, and resourceful Administrative Assistant to be the voice of our brand and the hero our customers count on. In this role, you'll be the go-to person for customer inquiries-delivering answers, solving problems, and guiding our customers toward the perfect laundry solution. If you love making lives easier and people happier, this is the job for you. 🧺 Our reputation for outstanding service starts with exceptional people-like you. 💼 What You'll Do: Answer a high volume of customer calls, emails, and messages with warmth, professionalism, and a can-do attitude Identify customer needs by asking thoughtful questions and actively listening Provide timely and accurate solutions using our internal systems and tools Ensure all customer requests are completed to enable Next Day Service Generate and distribute monthly reports to keep internal teams informed Assist and support our driver installers in the field when needed Be a key player in helping us maintain our customer-first reputation ✅ What You Bring: High school diploma or equivalent (must pass a background check & drug screening) Proficiency in Microsoft Office (Word, Excel, PowerPoint), G Suite, and Salesforce Strong interpersonal and communication skills-you know how to make people feel heard Stellar time management and multitasking abilities Critical thinker and creative problem solver who takes initiative Bilingual in Spanish is a big plus, but not required 💵 Pay & Schedule: Starting at $20.00/hour, based on experience Monday-Friday schedule (No weekends!) 🎁 Perks & Benefits: 401(k) with profit sharing Health, dental, and vision insurance Paid time off and paid holidays Quarterly bonuses and annual raises Paid training to set you up for success And much more! 💬 Ready to Make a Difference? Bring your energy, empathy, and customer-first mindset-we'll provide the training, support, and environment where you can thrive. Apply today and help us continue to deliver service that speaks volumes. Compensation: $20.00 - $24.00 per hour Automatic Leasing Service is an equal opportunity employer and promotes a drug-free workplace.

OES Equipment, part of the DPR Family of Companies, is a fast-paced supply and rental equipment company in the construction industry looking for an experienced Administrative Assistant to assist our team in the greater Richmond area. The ideal candidate for this role will be a highly organized and dependable team player with the ability to assist our team in managing multiple projects, reaching critical deadlines, providing excellent customer service, and producing quality work for our customers. Responsibilities will include but may not be limited to the following: Duties and Responsibilities Maintaining positive working relationships with internal and external partners. Reconciling PO receivers via Coupa. Invoice processing via Coupa. Ensure timely payments of invoices to ensure the maintenance of accurate records and reporting. Creating and maintaining vendor and employee master files. Reviewing and reconciling customer statements and accounts. Receiving, placing, and filling customer orders and purchase orders. Maintaining internal and external relationships with vendors and employees including solving issues and discrepancies. Data entry and other miscellaneous office management tasks including ordering office supplies, filing, scanning, etc. Required Skills and Abilities Excellent listening and communication skills. Intermediate proficiency in Microsoft Office Suite. Positive interpersonal skills with strong attention to detail. Ability to work in both a team environment and independently. Ability to thrive in a multitasking environment. Education and Experience 1+ years of administrative experience is required. Construction supply and equipment industry knowledge a plus. Experience with Coupa is preferred. Physical Requirements Must be able to sit or stand for prolonged periods of time. Must be able to lift 15 pounds if needed. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************

Administrative Assistant Facility: ASM Richmond - Altria Theater & Dominion Energy Center Administrative Assistant DEPARTMENT: Administration REPORTS TO: General Manager - Altria Theater FLSA STATUS: Salaried - Non-Exempt Administrative Assistant Position Summary: ASM Global-Richmond, the leader in privately managed public assembly facilities, has an excellent and immediate opening for an Administrative Assistant. Under the general direction of the General Manager of Altria Theater, the Administrative Assistant serves as the office manager of the administration offices for Altria Theater and Dominion Energy Center. This individual is responsible for the weekly daily activities required to answer incoming calls, oversee lost & found program, schedule part-time receptionists during performance evenings, assist both General Managers in calendar management among other duties as defined below. Essential Duties and Responsibilities: · ASM Richmond is seeking a skilled Administrative Assistant to deliver efficient secretarial and administrative support in a well-organized and timely manner. · This role involves working closely with executives, handling various tasks to streamline their work and communications. As an individual contributor, you will provide personalized assistance, ensuring smooth operations and effective communication. · Your responsibilities will range from managing schedules and correspondence to organizing meetings and maintaining confidentiality. · We require someone who is proactive, detail-oriented, and possesses exceptional organizational and communication skills. · Join our team and contribute to the success of our executives and the overall efficiency of our organization. Responsibilities · Act as the point of contact between the executives and internal/external clients · Undertake the tasks of receiving calls, take messages and routing correspondence · Handle requests and queries appropriately · Maintain schedules, arrange meetings and appointments and provide reminders · Make travel arrangements · Take dictation and minutes and accurately enter data · Monitor office supplies and research advantageous deals or suppliers · Produce reports, presentations and briefs · Develop and carry out an efficient documentation and filing system This position will also provide support to RPAC Inc., under the direction of its CFO and Treasurer, (Approximately 10 hours per month on average): · Providing all administrative support to the Treasurer · Providing any necessary administrative support to the RPAC Board Chair, Committee Chairs, and Directors o Set up quarterly Board Meetings conference calls o Distribute Board Meeting materials and meeting minutes to Board Members o Prepare Board Meeting Space, Including Establishing Quality Remote Technology as Necessary · Coordinating with ASM and RPAA on administrative matters as appropriate · Maintaining, in close coordination with Treasurer, ASM and McGuireWoods, all necessary RPAC documents, both current and historical, which should be on at least two separate servers, for risk management · Any other duties that may arise. Qualifications: · To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Requirements and skills · Proven experience as an Administrative Assistant, Senior Executive Assistant or in other secretarial position · Full comprehension of office management systems and procedures · Excellent knowledge of MS Office · Proficiency in English · Exemplary planning and time management skills · Up-to-date with advancements in office gadgets and applications · Ability to multitask and prioritize daily workload · High level verbal and written communications skills · Discretion and confidentiality · High School degree; additional qualification as personal assistant would be considered an advantage Other Qualifications Ability to work with limited supervision and as a team member Requires ability to work flexible hours, including nights, weekends, and holidays, in addition to normal business hours. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Must be able to lift 50lbs..While performing the duties of this job, the employee is required to walk extensively.

Job DescriptionWe are looking for an experienced; hard working; and reliable part-time Administrative Assistant with good work ethics to join our team. You will be responsible for providing administrative support to the President and other employees in order to drive company success. Responsibilites: Answers, screens, and handles incoming phone calls. Maintains companys website. Manages calendar using MS Outlook. Prepares correspondence and reviews documentation for completeness and accuracy. Maintains files. On-boards new employees. Performs other duties as assigned. Qualifications and Skills: High school diploma or equivalent Two (2) or more years of administrative experience Excellent organizational skills and strong attention to detail is required. Typing proficiency is required. Strong written and oral communication skills are required. Attention to detail is required. Proficiency using Microsoft Office products to include Word, Office, and Outlook is required. Knowledge of QuickBooks a plus

Job Details Experienced Richmond Outpatient - Henrico, VA Full-Time High School $18.00 - $20.00 Hourly No Travel Required DayDescription If you are passionate about helping others and making an impact on those in your community, then Dominion Care is looking for you! For over 20 years, Dominion Care has offered a diverse and inclusive environment to empower those we serve to develop sustainable, lifelong skills through individualized quality services and support. Dominion Care's Outpatient department is seeking an Administrative Assistant who excels in providing top notch customer service along with an excellent ability to multi-task, problem solve and enjoys a fast pace and growing environment! In this role, you will manage front desk operations, provide vital administrative support, and assist the Office Manager with a variety of tasks to ensure smooth day-to-day operations-all while maintaining a welcoming and professional atmosphere for clients and staff. Dominion Care is a premier provider in which our passionate and innovative team will deliver sustainable, quality, whole-person care through a full continuum of therapeutic services to empower individuals in the development of skills necessary for success. We envision a society in which all people achieve their full potential for health, education, and well-being across the lifespan. As a Dominion Care employee, you will enjoy: Competitive Pay! Starting pay from $18/hr to $20/hr, based on experience Schedule: Monday-Friday - 10:00am-7:00pm Dominion Care Employee may be eligible for the following Perks & Benefits: College Tuition Reimbursement Millage Reimbursement Dental & Vision Medical insurance PTO Professional Development Training AAA Discounts Employee Assistance Program 15K Life Insurance Policy 401K Optional Pet Insurance Award Winning Company: Dominion Care won Top Workplaces in the Healthcare Industry! Accreditations: Dominion Care Academy and the Dominion Care ABA Therapy and Education Center, schools of Dominion Care are accredited by VAISEF (Virginia Association of Independent Specialized Education Facilitates). Dominion Care is accredited by CARF (Commission of Accreditation of Rehabilitation Facilities). Core Values: TRACK Teamwork Relationship Building & Communication Accountability Customer/Client Focus Know Yourself POSITION OVERVIEW We are seeking a highly organized and compassionate Administrative Assistant to join our team. This in-office position requires a professional who is passionate about helping others and can provide exceptional administrative support to ensure the smooth operation of our clinic. REQUIREMENTS: A minimum of 1-2 years of administrative experience in a medical or behavioral health setting is required. A high school diploma or equivalent is required. Must possess strong verbal and written communication skills. A solid understanding of insurance plans, including knowledge of benefits and eligibility, is a must. This includes experience with determining and submitting prior authorization requirements and identifying patient financial responsibility. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and experience with report writing are essential. Must have a valid, current Virginia Driver's License and be insurable to drive a company vehicle. Demonstrated ability to work both independently with minimal supervision and collaboratively as part of a team. Exceptional attention to detail and accuracy. A strong commitment to customer service and a genuine desire to assist others. ESSENTIAL DUTIES and RESPONSIBILITIES: Greet and assist patients, providers, and visitors in a professional, friendly, and helpful manner. Manage a multi-line phone system, directing calls to the appropriate staff members. Schedule patient appointments and support the Office Manager in maintaining provider productivity. Handle all incoming and outgoing mail and packages. Perform accurate data entry and maintain up-to-date records in our electronic health record (EHR) system. Coordinate and complete essential administrative tasks, including insurance verification, patient record requests, and service authorizations. Actively participate in team meetings to review and improve administrative functions. Maintain strict confidentiality and adhere to all HIPAA regulations. About the Company: At Dominion Care , founded in 1999, Care is what we do. From children to adults, families to individuals, our passionate mental health care providers across the state of Virginia are backed by accredited, evidence-based, and innovative therapeutic services and education for children, adults as well as the families that care for them. Over time, services have expanded to include academic, emotional, and behavioral support in private and public settings; community-based mental health; care for those with intellectual and developmental disabilities; outpatient therapy, psychological assessments, psychiatric medication management, and substance abuse services, regardless of age.

Job DescriptionSalary: Negotiable - Based on Experience Front Desk Administrative Assistant Schedule: Monday Friday, 9:00 AM 5:00 PM Employment Type: Full-Time We are a compassionate and dedicated behavioral health provider serving the Petersburg community. Our mission is to provide exceptional mental and behavioral health services in a welcoming, supportive environment. We are currently seeking a professional and detail-oriented Front Desk Administrative Assistant to be the first point of contact for our clients, visitors, and staff. The Front Desk Administrative Assistant will be responsible for managing the daily front office operations, providing administrative support to staff and management, and ensuring that every client and employee receives a professional and welcoming experience. The ideal candidate will be prompt, punctual, and personable, maintaining a positive and organized environment at all times. Key Responsibilities Greet and welcome clients, visitors, and employees as they arrive at the office each day. Answer and route phone calls in a courteous and professional manner. Manage the front desk area, ensuring cleanliness, organization, and a professional appearance. Schedule and confirm client appointments as directed. Maintain client confidentiality in compliance with HIPAA and company policies. Collect, sort, and distribute mail, packages, and messages. Assist with data entry, filing, document preparation, and scanning. Maintain office supplies and inventory; place orders as needed. Support the coordination of meetings, staff schedules, and office communications. Prepare daily reports and updates for upper management. Provide administrative support to clinical and administrative teams as requested. Qualifications Minimum of 2 years of administrative support or front desk experience (preferably in a healthcare or behavioral health setting). Strong interpersonal and communication skills; able to interact with diverse populations in a professional and empathetic manner. Excellent organizational skills and attention to detail. Proficient with Microsoft Office Suite (Word, Excel, Outlook) and general office technology. Ability to handle confidential information with discretion and integrity. Dependable, prompt, and punctual arriving on time daily and maintaining consistent attendance. High school diploma or equivalent required; associate degree preferred. We ask that all applicants have: Professional demeanor and polished communication skills. Strong time management and multitasking abilities. Positive attitude and willingness to assist wherever needed. Ability to work independently and as part of a collaborative team. ***For IMMEDIATE CONSIDERATION please send your most current resume to our Human Resources Manager, Jennifer Palmer at: ************************************** - Thank you! We look forward to hearing from you soon!

Hoxton Circle has partnered with a client that needs administrative support in their corporate office headquarters. The role will be a contract-temporary to possible full-time hire depending on candidate performance. The role will be contract/temporary for several months before determining the long term solution. The role is initially 5-days onsite then would turn hybrid. Primary Responsibilities: Heavy calendar management in a very fast-paced environment Extensive meeting coordination via a very active calendar of appointments Keeping President on-track with appointments, meetings, and calls Maintaining some financial information related to donations, expenses, etc. Occasional support of other senior leaders Managing company vehicles including disputing toll violations, handling insurance policies, etc. Completing administrative duties related to maintaining latest printouts, ordering office lunch, greeting visitors, and scheduling personal appointments. Qualifications: 2-3 years experience supporting a fast past HQ administratively. Highly proficient in with Microsoft Suite, including Excel. Hoxton Circle is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

About Us: Shurm Homes, a residential construction company headquartered in Hanover, VA, is dedicated to building high-quality homes while providing exceptional service to our clients. We are seeking a detail-oriented and highly organized Administrative Assistant to support our construction team and ensure smooth day-to-day operations. Position Summary: The Residential Construction Administrative Assistant will provide administrative and clerical support in a variety of departments. This role plays a vital part in maintaining accurate records, coordinating schedules, and ensuring effective communication across the company and with our customers. Key Responsibilities: Assist with preparing, distributing, and tracking construction documents, contracts, permits, and warranties Maintain organized electronic and physical filing systems for project records Coordinate scheduling of meetings, inspections, walk through, and closings Track deadlines and follow up with vendors, subcontractors, and internal teams Support accounting processes such as invoice tracking, purchase orders, and expense reporting Answer phones, respond to emails, and provide excellent customer service to homeowners and trade partners Prepare reports, spreadsheets, and data entry for project management tracking Assist with special projects and general office duties as needed Qualifications: Previous administrative experience; construction industry experience preferred Strong organizational skills with excellent attention to detail Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams); experience with construction software a plus Ability to manage multiple priorities and meet deadlines in a fast-paced environment Strong written and verbal communication skills Professional, positive, and customer-focused attitude Benefits: Competitive pay based on experience Health, dental, and vision insurance Paid time off and holidays Opportunities for career growth within a supportive team environment Background Check Policy and Procedure All offers of employment at Shurm Homes are contingent upon clear results of a thorough background check. Background checks will be conducted on all final candidates and on all employees who are promoted, as deemed necessary. Background checks will include: Social Security Verification: validates the applicant's Social Security number, date of birth and former addresses. Prior Employment Verification: confirms applicant's employment with the listed companies, including dates of employment, position held and additional information available pertaining to performance rating, reason for departure and eligibility for rehire. This verification will be run on the past two employers or the previous five years, whichever comes first. Personal and Professional References: calls will be placed to individuals listed as references by the applicant. Educational Verification: confirms the applicant's claimed educational institution, including the years attended and the degree/diploma received. Criminal History: includes review of criminal convictions and probation. The following factors will be considered for applicants with a criminal history: The nature of the crime and its relationship to the position. The time since the conviction. The number (if more than one) of convictions. Whether hiring, transferring or promoting the applicant would pose an unreasonable risk to the business, its employees or its customers and vendors. The following additional background searches will be required if applicable to the position: Motor Vehicle Records: provides a report on an individual's driving history in the state requested. This search will be run when driving is an essential requirement of the position. Credit History: confirms candidate's credit history. This search will be run for positions that involve management of Shurm Homes funds and/or handling of cash or credit cards.

Job Description About Us: Shurm Homes, a residential construction company headquartered in Hanover, VA, is dedicated to building high-quality homes while providing exceptional service to our clients. We are seeking a detail-oriented and highly organized Administrative Assistant to support our construction team and ensure smooth day-to-day operations. Position Summary: The Residential Construction Administrative Assistant will provide administrative and clerical support in a variety of departments. This role plays a vital part in maintaining accurate records, coordinating schedules, and ensuring effective communication across the company and with our customers. Key Responsibilities: Assist with preparing, distributing, and tracking construction documents, contracts, permits, and warranties Maintain organized electronic and physical filing systems for project records Coordinate scheduling of meetings, inspections, walk through, and closings Track deadlines and follow up with vendors, subcontractors, and internal teams Support accounting processes such as invoice tracking, purchase orders, and expense reporting Answer phones, respond to emails, and provide excellent customer service to homeowners and trade partners Prepare reports, spreadsheets, and data entry for project management tracking Assist with special projects and general office duties as needed Qualifications: Previous administrative experience; construction industry experience preferred Strong organizational skills with excellent attention to detail Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams); experience with construction software a plus Ability to manage multiple priorities and meet deadlines in a fast-paced environment Strong written and verbal communication skills Professional, positive, and customer-focused attitude Benefits: Competitive pay based on experience Health, dental, and vision insurance Paid time off and holidays Opportunities for career growth within a supportive team environment Background Check Policy and Procedure All offers of employment at Shurm Homes are contingent upon clear results of a thorough background check. Background checks will be conducted on all final candidates and on all employees who are promoted, as deemed necessary. Background checks will include: Social Security Verification: validates the applicant's Social Security number, date of birth and former addresses. Prior Employment Verification: confirms applicant's employment with the listed companies, including dates of employment, position held and additional information available pertaining to performance rating, reason for departure and eligibility for rehire. This verification will be run on the past two employers or the previous five years, whichever comes first. Personal and Professional References: calls will be placed to individuals listed as references by the applicant. Educational Verification: confirms the applicant's claimed educational institution, including the years attended and the degree/diploma received. Criminal History: includes review of criminal convictions and probation. The following factors will be considered for applicants with a criminal history: The nature of the crime and its relationship to the position. The time since the conviction. The number (if more than one) of convictions. Whether hiring, transferring or promoting the applicant would pose an unreasonable risk to the business, its employees or its customers and vendors. The following additional background searches will be required if applicable to the position: Motor Vehicle Records: provides a report on an individual's driving history in the state requested. This search will be run when driving is an essential requirement of the position. Credit History: confirms candidate's credit history. This search will be run for positions that involve management of Shurm Homes funds and/or handling of cash or credit cards.

Why We Need Your Talents: At Live! we pride ourselves in our exceptional people. Our Team Members are the foundation of our success and truly the most valuable part of the Live! brand. The Security and Surveillance Department Administrative Assistant is responsible for aiding senior management and security/surveillance in a staff capacity by coordinating office services, acting as focal point for office equipment, answering multiple phone lines, receiving guests to the office, assisting with budget preparation/financial reports, records control and special administrative and clerical projects. Responsibilities Where You'll Make an Impact: * Assist with supporting security/surveillance personnel with routine questions/concerns. * Analyzes department work flow and operating practices, such as record keeping systems, forms control, office layout, and budgetary requirements and performance standards to create new systems or revise established procedures. * Prepares departmental reports, review and answer correspondence. May direct services such as maintenance repair supplies, mail and files. May compile, store and retrieve management data, using a computer. * Answer department phones lines, greet guests, and keep records of calls and visitors. Take concise messages and distribute timely to appropriate personnel * May act as focal point for vendors, suppliers and community organizations seeking to and currently doing business with company. * Maintain accurate records. * Perform general clerical and administrative office duties. * Meet with departmental directors and managers as necessary. * Analyzes office methods daily in order to improve workflow, simplify reporting procedures, or implement cost reductions. * Other duties as assigned. Skills to Help You Succeed: * Ability to assume responsibility for independent/self-directed action * Ability to perform assigned duties under frequent time pressure in an interruptive environment * Must have strong time management skills * Ability to effectively work independently and as part of a team * Ability to share or divide attention among several ongoing activities, projects or assignments * Must be able to work flexible hours including evenings, overnights, weekends and holidays and must be able to participate in the on-call rotation program * Experience in audio / video setup and maintenance * Knowledge of signal flow for audio and video * Ability to install new and maintain existing hardware * Strong guest service skills * Communicate effectively and efficiently * Office environment Qualifications Must-Haves: * Security/law enforcement background is preferred, but not required. * Five (5) to Seven (7) years of experience in a high-volume professional office environment. * Two (2) - year Associates degree in Office Administration or a High School Diploma with equivalent experience. * Must have the ability to secure and maintain licensure as required by Virginia Gaming Control Board or any other applicable regulatory entity as may be required to perform assigned duties, or as required by Live's operating standards. NOTICE TO APPLICANTS:If an applicant has been convicted of a misdemeanor or felony involving unlawful conduct of wagering, fraudulent use of a gaming credential, unlawful transmission of information, touting, bribery, embezzlement, distribution or possession of drugs, excluding misdemeanor possession of marijuana, or any crime considered by the Department to be detrimental to the honesty and integrity of casino gaming in the Commonwealth, they will be unable to license. Physical Requirements: * 24/7 environment requiring extended hours including evenings and weekends * Must be able to work standing/ sitting for up to 4 hours at a time * Must be able to work in small, confined area What We Offer Perks We Offer You * Generous Bonus Structure * Comprehensive Health Coverage * Retirement Savings with Company Match * Leadership Skills Development & Mentorship Programs * Tuition Reimbursement * Exclusive Discounts on Travel, Services, Goods and Entertainment Life at Live! Individuals chosen to be part of the Live! Team can expect: * To be part of an exciting experience unlike any other in the market. * To be given the power and responsibility to put service and community first. * To come together as a strong team, while valuing and celebrating our diversity. * To be given the tools, resources, and opportunity to grow in their career. * To work hard and have fun. * Live is a 24 hour /7 days per week high energy casino with a culture committed to fairness, teamwork, and most importantly FUN. * The casino is large and fast paced, requiring the ability and energy to move about it with a true sense of urgency! * Exposed to alcohol, cigarette and cigar smoke, bright lights, and loud noises. * You will work in an environment where smoking is allowed.

For more than 120 years, we have remained true to our vision of putting our clients' interests first. We are passionate about helping you live the full and rich life you've earned and committed to helping you be brilliant. Integrity has been a core value since we were founded by John Tappan in 1894. It's how, through panics, recessions, the Great Depression and the recent Great Recession, we've grown into a global financial leader. We've never lost our focus on our clients. That's who we are. Job Description Duties and Responsibilities Welcome and greet clients and office guests Support office staff and executives with general operational tasks Plan and schedule meetings, presentations, and other office related events Perform general accounting and bookkeeping duties Suggest changes to office task workflow to improve efficiency Answer phones in a professional manner Direct calls to appropriate persons or take detailed messages Answer and send out faxes as needed Prepare outgoing mail and packages for executives Reserve conference spaces for meetings Schedule travel arrangements Send reminders regarding upcoming appointments Manage communication of information in and out of the office Type out correspondence letters, emails, memos, etc. (paper and electronic) Assist in preparation of presentation materials Qualifications Requirements and Qualifications High school diploma or GED equivalent required 2+ years experience as an administrative assistant Certified Administrative Professional (CAP) certification preferred Fast, proficient, and accurate typist Extensive knowledge of Microsoft Suite and other administrative programs Outstanding communicator, both orally and written Excellent customer service skills Self-starter who works well independently Ability to prioritize given tasks and work efficiently towards completing them Familiar with common office equipment (printers, copier, fax, etc.) Additional Information All your information will be kept confidential according to EEO guidelines.

**Amentum** is seeking an **Administrative Assistant-EC** located in the Williamsburg area of Virginia. The Administrative Assistant assists the customer in administrative duties as outlined below and other ad hoc duties as required: **Job Requirements:** + Secretarial duties to include answering phones, making copies, receiving and dissemination of administrative information to staff and visitors + Serve as the key custodian and ensure proper tracking of access to sites + Compile and maintain class statistics and metrics + Assist course program managers with support of their classes, including managing and processing course registration + Perform ad hoc administrative support to training exercises as necessary + Prepare, update, and disseminate the training schedule forecast + Organize the file room and the supply/copy room + Prepare and submit work orders as needed **Minimum Requirements:** + Must have a U.S. government security clearance at time of application + High school diploma or GED + Two (2) years general administrative support work with demonstrated experience that provides the required knowledge, skills and abilities + A valid driver's license + Proficient in Microsoft Windows applications including Microsoft Office Suite, Outlook, and SharePoint + Strong interpersonal skills and professional demeanor + Ability to lift 10 or more pounds + US citizen Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, sex, sexual orientation, pregnancy (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, ancestry, United States military or veteran status, color, religion, creed, marital or domestic partner status, medical condition, genetic information, national origin, citizenship status, low-income status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal laws and supplemental language at Labor Laws Posters (********************************* SkbztPuAwwxfs) .