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  • Executive Administrative Assistant

    Arizona Department of Education 4.3company rating

    Executive administrative assistant job in Phoenix, AZ

    Executive Administrative Assistant Type: Public Job ID: 131748 County: Southwest Maricopa Contact Information: RIVERSIDE ELEMENTARY SCHOOL DISTRICT 1414 S 51st Ave Phoenix, AZ 85043 District Website Contact: Brittany Auld Phone: ************ Fax: ************ District Email Job Description: Please apply online at ****************** Other:
    $30k-39k yearly est. 8d ago
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  • Executive/Administrative Assistant

    American Express 4.8company rating

    Executive administrative assistant job in Phoenix, AZ

    At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career. Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express. **Executive Assistant** Global Financial Crimes Compliance (GFCC) is an organization within Global Risk & Compliance (GRC) and is responsible for leading the enterprise-wide Anti-Money Laundering, Sanctions, and Anti-Corruption compliance functions. This team has global responsibility for identifying, investigating, and reporting suspicious activity, including money laundering and terrorist financing, and provides broad analytical and operational support for the company's enterprise-wide GFCC control framework. The Executive Assistant will provide administrative support to VPs in GFCC. This position plays a critical role in supporting leaders managing various administrative tasks and ensuring the efficient operation of the department. GFCC is a dynamic, high-paced environment and therefore the day-to-day responsibilities require seamless collaboration across a wide range of business partners both inside and outside of American Express. The ideal candidate must be seasoned and experienced in handling a wide range of administrative-related tasks and be able to work independently and confidently under pressure. Building strong relationships, being resourceful and knowing how to navigate large organizations fluidly will also be critical to success in this position. This position requires exceptional organizational skills, a high degree of professionalism, and the ability to handle sensitive information with discretion. This role will be posted as a hybrid work arrangement, with an expectation of being in the office at least three days a week. **Key Responsibilities** + Scheduling meetings with senior executives internally and externally, reserving conference rooms, coordinating meeting logistics. + Managing domestic and foreign travel arrangements including air, hotel, car transfers and meeting agendas. + Preparing, reviewing, and processing expense reports, in line with company T&E policy. + Supporting team administration including on-boarding for new hires, updating distribution lists, setting up group-wide team meetings. + Managing e-mails and correspondence in a timely manner. + Assisting with timekeeping and payroll duties. + Ordering workstations, devices and accessories as needed by the team. + Processing invoices and requisitions. + Assisting in the management and coordination of compliance-related projects and initiatives. + Proactively identify and resolve administrative issues and challenges. **Minimum Qualifications** ** ** + Proven experience in supporting senior executives with exceptional organizational, administrative, and interpersonal skills. + A keen attention to detail and a sense of urgency in execution and follow-up. + Ability to work independently and collaboratively in a dynamic and fast-paced organization and manage multiple tasks and conflicting and changing priorities with little direction. + A strong sense of integrity with ability to handle sensitive issues and maintain complete confidentiality. + Positive attitude, solutions-oriented, proactive, able to prioritize, and reliable. + Intermediate to advanced computer skills required, including proficiency with Microsoft Office including PowerPoint, Excel, Word and Outlook. + Knowledge of MyInfo, Concur Expense & Travel, Ariba Buyer, SharePoint, WebEx, Slack. + Excellent written and verbal communication skills. + Flexibility, ability to work effectively in a team, anticipate needs and seeks ways for leader's organization to run efficiently. + Exudes professional maturity. + Bachelor's degree preferred. **Qualifications** Salary Range: $31.49 to $49.28 hourly bonus benefits The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we'll consider your location, experience, and other job-related factors. We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally: + Competitive base salaries + Bonus incentives + 6% Company Match on retirement savings plan + Free financial coaching and financial well-being support + Comprehensive medical, dental, vision, life insurance, and disability benefits + Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need + 20 weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy + Free access to global on-site wellness centers staffed with nurses and doctors (depending on location) + Free and confidential counseling support through our Healthy Minds program + Career development and training opportunities For a full list of Team Amex benefits, visit our Colleague Benefits Site . American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions. We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually. US Job Seekers - Click to view the " Know Your Rights " poster. If the link does not work, you may access the poster by copying and pasting the following URL in a new browser window: *************************** Employment eligibility to work with American Express in the United States is required as the company will not pursue visa sponsorship for these positions. **Job:** Administration **Primary Location:** US-Arizona-Phoenix **Other Locations:** US-Arizona-Phoenix **Schedule** Full-time **Req ID:** 25022898
    $64k-92k yearly est. 6d ago
  • Executive Assistant

    Aglow Sports Konsult

    Executive administrative assistant job in Phoenix, AZ

    About the job Executive Assistant We are currently seeking a highly organized and efficient individual to join our team as a Remote Executive Assistant. In this role, you will be responsible for handling crypto payments, direct deposits, and managing bank transactions, as well as ensuring timely payments to our agency partners across the United States. This is a remote position that offers flexibility and the opportunity to work independently while supporting our team with crucial administrative tasks. As our Remote Executive Assistant, you will play a key role in managing financial transactions and ensuring the successful processing of payments. We are looking for a candidate who is detail-oriented, trustworthy, and capable of handling sensitive financial information with the utmost discretion. The ideal candidate will be proficient in financial management, possess strong communication skills, and thrive in a fast-paced and dynamic work environment. Responsibilities: - Managing crypto payments and ensuring secure and efficient processing - Overseeing direct deposits and verifying accurate financial information - Conducting bank transactions and managing accounts - Coordinating with agency partners to facilitate timely payments - Maintaining accurate financial records and documentation - Providing administrative support to the executive team as needed Qualifications: - Proven experience in financial management or related field - Strong understanding of cryptocurrency and digital payments - Excellent organizational and multitasking abilities - Proficiency in Microsoft Office and other relevant software - Exceptional communication and interpersonal skills - Ability to work independently and take initiative - High level of integrity and professionalism This position offers the opportunity to work remotely and collaborate with a diverse team of professionals. We are looking for someone who is reliable, proactive, and dedicated to ensuring the smooth operation of our financial processes. The ideal candidate will be able to demonstrate a track record of success in managing financial transactions and possess the ability to adapt to changing priorities and deadlines. If you are interested in joining our team as a Remote Executive Assistant and believe that you meet the qualifications outlined above, we encourage you to apply by submitting your resume and a cover letter for this position. We are excited to welcome a new member to our team who is passionate about financial management and eager to contribute to our continued success.
    $36k-54k yearly est. 8d ago
  • Executive Administrative Assistant

    BD (Becton, Dickinson and Company

    Executive administrative assistant job in Tempe, AZ

    We are the makers of possible BD is one of the largest global medical technology companies in the world. Advancing the world of health is our Purpose, and it's no small feat. It takes the imagination and passion of all of us-from design and engineering to the manufacturing and marketing of our billions of MedTech products per year-to look at the impossible and find transformative solutions that turn dreams into possibilities. We believe that the human element, across our global teams, is what allows us to continually evolve. Join us and discover an environment in which you'll be supported to learn, grow and become your best self. Become a maker of possible with us. Position Summary: Provides high-level administrative support to two senior executives within our Peripheral Intervention (PI) business unit, managing sensitive and time-critical information with discretion. Oversees complex scheduling and prioritization of meetings, deadlines, and presentations to ensure seamless execution. Organizes executive workload and coordinates multiple tasks simultaneously, including compiling and preparing confidential business data and strategic plans. Serves as a key point of contact for internal teams and external stakeholders such as customers, physicians, and corporate officers across U.S. and global operations. Collaborates closely with administrative staff in other departments and consistently maintains a professional and polished presence in this highly visible role. Key Responsibilities: Arranges complex and detailed travel arrangements (domestic & international) to include travel documents/applications/renewals, flights, hotels, transfers, itineraries, agendas, and any pre-read materials. Drafts, edits, and reviews correspondence, surveys, presentations, meeting minutes, and reports with exceptional accuracy and confidentiality. Exercises sound judgment in prioritizing and routing materials, ensuring critical items receive timely attention. Provides comprehensive administrative support to the department(s), delivering meticulous assistance to VP/GMs and leadership teams on special projects and initiatives. Works closely and effectively with the VP/GMs and their leadership teams to keep them well informed of upcoming commitments and responsibilities, reaching out in advance and following up appropriately. Acts as a "barometer", having a sense for the issues taking place in the environment and keeping the VP/GMs updated. Manages complex executive calendars with precision, ensuring optimal time utilization and seamless coordination across global time zones. Proactively prioritizes meetings, deadlines, and commitments while maintaining accessibility for key stakeholders. Responds promptly to communications and provides scheduling support beyond standard business hours as needed. Proactively prepares and tracks complex expense reports, including reconciling all credit card receipts in Concur. Serves as a liaison for Sr. Leaders at VP or GM level as it relates to all administrative responsibilities for the function(s), and between other functional departments and across the organization. Interfaces directly with physician and healthcare professionals to initiate and manage contracts and coordinate travel and honorarium payments. Assists in the organization of company events, trade shows, and charitable activities. Tracks marketing expenditures and maintains budget records. Processes POs and invoices, adds new vendors to ERP system and interfaces with accounts payable. Partners cross-functionally on projects and reporting Orders, maintains and ensures availability of supplies and materials for the department. All other duties as assigned. MINIMUM QUALIFICATIONS AND REQUIREMENTS: Bachelors degree preferred. High School diploma required. Minimum 6 years of administrative experience supporting senior level leaders at the Director or Vice President level required. Thorough knowledge of Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, and SharePoint) and Concur or a similar Travel & Expense system required. Experience using Adobe Acrobat and DocuSign preferred. Proven experience managing the planning and logistics of events and meetings both small and large scale. Demonstrated ability in end-to-end project management with proven ability to meet deadlines required. Excellent communication skills, both verbal and written, with the ability to communicate in a clear and understandable manner required. Excellent time management skills, ability to prioritize and use time effectively and efficiently required. Demonstrated ability to handle sensitive and confidential situations with tact and diplomacy, maintaining confidentiality and professionalism required. This is intended as a summary of the primary responsibilities of and qualifications for this position. The job description is not intended as inclusive of all duties an individual in this position might be asked to perform or of all qualifications that may be required either now or in the future. For many roles at BD, employment is contingent upon the Company's receipt of sufficient proof that you are fully vaccinated against COVID-19. In some locations, weekly testing for COVID-19 may be available instead of vaccination. Consistent with BD's Workplace Accommodations Policy, requests for accommodation will be considered pursuant to applicable law. Why join us? A career at BD means being part of a team that values your opinions and contributions and that empowers you to bring your authentic self to work. Here our associates can fulfill their life's purpose through the work that they do every day. You will learn and work alongside inspirational leaders and colleagues who are equally passionate and committed to fostering an inclusive, growth-centered, and rewarding culture. Our Total Rewards program - which includes competitive pay, benefits, continuous learning, recognition, career growth, and life balance components - is designed to support the varying needs of our diverse and global associates. To learn more about BD visit ******************** Becton, Dickinson and Company is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status. Required Skills Optional Skills . Primary Work Location USA AZ - Tempe Headquarters Additional Locations Work Shift
    $32k-48k yearly est. 4d ago
  • Executive Assistant

    Republican Jobs

    Executive administrative assistant job in Phoenix, AZ

    Executive Assistant | Law Firm | Phoenix, AZ | #3224453 - 8 A law firm in Phoenix, AZ is seeking a highly organized and detail-oriented Executive Assistant to support a senior partner. This role requires excellent multitasking abilities, strong communication skills, and a proactive approach to executive support. Job Duties: Manage calendars, scheduling, and appointments efficiently. Prioritize and respond to emails and correspondence as necessary. Coordinate travel and accommodations for the partner. Record and input billable time for the partner and self. Screen and direct phone calls, ensuring effective communication flow. Requirements: Minimum four (4) years of experience as an executive assistant or in a similar role. Exceptional organizational skills with the ability to prioritize and multi-task efficiently. Strong written and verbal communication skills. Ability to handle sensitive and confidential information with discretion. Salary: $30 - $40 per hour DOE + Comprehensive benefits package This is a confidential opportunity managed by Republican Jobs. Learn more: ********************************************
    $30-40 hourly 3d ago
  • Administrative Assistant

    Aston Carter 3.7company rating

    Executive administrative assistant job in Draper, UT

    Job Title: Administrative AssistantJob Description The Administrative Assistant provides essential clerical support to relieve department managers or staff from administrative details. This role involves coordinating messages, managing appointments, organizing information for callers, maintaining files, handling department office supplies, and managing mail. The position also involves researching, compiling, and proofreading word processing assignments, and operating automated office equipment. Assignments may vary across different functional areas within the company. This role requires knowledge gained through experience, specialized education, or training, and follows clearly defined procedures and tasks. Technical knowledge is limited to the specific tasks in the assigned discipline and is considered basic. Responsibilities + Provide clerical support to department managers or staff. + Coordinate messages and manage appointments. + Organize and relay information to callers. + Maintain department files and office supplies. + Handle mail and perform data entry tasks. + Research, compile, and proofread word processing assignments. + Operate automated office equipment. + Follow detailed and defined rules and instructions. Essential Skills + Proficiency in administrative support and data entry. + Strong customer service skills. + Basic proficiency in Microsoft Office Suite, including Outlook. + Excellent organization and communication skills. Additional Skills & Qualifications + Attention to detail. + Ability to perform routine and manual tasks. + Experience or education in a related field. + Go-getter personality. Work Environment This position is onsite, providing an opportunity to get your foot in the door with a medical device sales company. The work environment supports customer service and retail experience, and values a strong customer service orientation. Job Type & Location This is a Contract position based out of Draper, UT. Pay and Benefits The pay range for this position is $20.00 - $21.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Draper,UT. Application Deadline This position is anticipated to close on Jan 31, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
    $20-21 hourly 2d ago
  • Executive Assistant Finance

    Ellaway Blues Consulting

    Executive administrative assistant job in Las Vegas, NV

    Our client is an American Industrial Manufacturing company operating on a global basis. A fantastic opportunity exists for an Executive Assistant to provide finance and project administrative support at senior level. Position will be based at the corporate office in Las Vegas and will offer a competitive financial package and benefits, stability and progression opportunities. Position Overview: The individual will provide high-level project support to the finance and accounting team of this fast-paced, growing publicly traded company. This role requires exceptional attention to detail, strong business judgement and the ability to organize and manage priorities across multiple workstreams. The ideal candidate thrives in a fast-paced environment and possesses a proactive problem-solving mind set anticipating needs, and ensuring smooth day-to-day operations across finance, treasury and accounting functions. Position Responsibilities: Provide project specialist support to the finance team, including coordination of multiple complex back-office logistics across multiple time zones. Manage complex calendars, scheduling and meeting coordination across multiple time zones Prepare executives for meetings by organizing materials, drafting agendas and capturing action items Coordinate domestic and international travel including itineraries, logistics and expense reconciliation Serve as the point of contact between executives and internal/external stakeholders Support cross-functional initiatives with finance, accounting and other stakeholders within the organization Track milestones, deliverables, deadlines; follow up with stakeholders and ensure timely completion Help develop and maintain project plans, documentation and process improvement Manage confidential information with discretion and judgement Maintain organization of team files, organizational charts, and reference documents Proactively surface issues, bottlenecks and process gaps with suggested solutions Communicate clearly and professionally on behalf of executives Basic Qualifications: Bachelor's degree required 5+ years work experience supporting senior Finance executives preferably in a public company Strong project coordination skills with the ability to manage multiple concurrent workflows Exceptional attention to detail, organization, and follow-through Excellent written and verbal communication skills Ability to maintain the highest level of confidentiality and professionalism Strong problem solving and proactive mindset Experience supporting finance, accounting or treasury executives Experience and highest degree of proficiency in use and knowledge of Microsoft Office 365 tools including and not limited to: Word; PowerPoint; Outlook; Teams; and OneNote. Ability to work sensitive information and maintain confidentiality. Other duties as assigned. Desired Qualities: Progressive administrative or project coordinator experience in fast-paced, high-growth or publicly traded companies Familiarity with financial close processes, budgeting cycles, and audit timelines Experience with international operations and project coordination
    $39k-60k yearly est. 3d ago
  • Executive Assistant

    Inno Supps

    Executive administrative assistant job in Las Vegas, NV

    Inno Supps is one of the fastest-growing supplement companies in the industry. Our mission is to change millions of lives every year by creating the most effective products on the market, without artificial sweeteners, fillers, or harmful additives. We move fast, we hold high standards, and we're building something massive. About the role This isn't your average Executive Assistant role... We're hiring a high-output Executive Assistant who can keep leadership organized, protected, and moving… while also execute marketing campaigns and launches with speed and precision. This role is perfect for someone who thrives in a fast-paced environment, loves making chaos look clean, and can switch between calendar boss and marketing helper without missing a beat. Key Responsibilities Assist in the planning and execution of marketing campaigns across digital, social, and traditional channels Call manufacturers for quoting and formulation Manage communication with vendors, partners, and internal teams to ensure timely delivery of assets and campaign components Monitor and organize marketing assets, databases, and performance reports Help organize and execute events, product launches, and other promotional initiatives Conduct market research and compile insights to support campaign development Track key project timelines and help ensure all deliverables are met Maintain brand consistency across internal and external communications Provide general administrative support to the marketing team and leadership as needed Ensure marketing assets are organized and easy to find (Google Drive/Dropbox hygiene) You're a great fit if you… Have 2+ years supporting an executive and/or assisting a marketing team (EA, Admin, Ops, Marketing Coordinator, etc.) Are insanely organized and known for follow up and follow through Communicate clearly and professionally (fast responses, zero confusion) Can handle multiple priorities without dropping details Are proactive: if you see a problem, you solve it or flag it early Love working in-person with a team that moves fast and cares about results Are confident in tools like Google Suite, Slack, and project trackers (i.e. Monday) Have strong Excel/Google Sheets skills and enjoy building clean trackers Bonus points (not required) Experience in eCommerce / DTC brands Familiarity with Shopify, Klaviyo, Meta/Google reporting, GA4 (even basic) Canva / light content assistance (copy proofing, organizing creative, social support) Comfort working with high standards, quick pivots, and launch timelines Why Inno Supps? Competitive pay + growth opportunities in a high-impact role Medical, Dental, Vision, PTO, paid holidays Product perks + employee discounts High-performance culture with fast decision-making and real ownership Team events, in-person collaboration, and a mission-driven environment This is a position you don't want to miss! 👇 Check us out and see for yourself! Inno Supps - High Quality Sports Supplements Inno Supps (@innosupps) • Instagram photos and videos Inno Supps ⚡️ (@innosupps) | TikTok
    $39k-60k yearly est. 2d ago
  • Administrative Assistant

    Market Edge Realty LLC

    Executive administrative assistant job in Phoenix, AZ

    Administrative Assistant--19th Ave/Deer Valley Job Requirements: Handle high volume of direct mail and in office administrative tasks. Job Requirements: Impeccable appearance. Basic understanding of real estate process. Amazing attitude - cheerful and confident. Ability to work in a busy office and maintain a professional atmosphere. Confident using multiple platforms of technology. Become Certified in any software the company utilizes to service clients. Have a STRONG basis in working with Office 365 Email, Word, Excel, Google Docs, Google Sheets, ARMLS, Propertyware, and Rently. Pass a Background and Credit Check. Pass Drug Test. Compensation: Base rate of $20 per hour (full time) w/ bonus structure or salary increase after 90 days based on performance. Position is W2 Health, dental, vision insurance after 30 days. Please respond to this post and include your resume.
    $20 hourly 3d ago
  • Executive Assistant & Office Administrator

    47G: Aerospace & Defense

    Executive administrative assistant job in Salt Lake City, UT

    Title: Executive Assistant & Office Administrator Position Type: Full-time Compensation: Commensurate with experience About 47G 47G is Utah's aerospace, defense, and cyber ecosystem accelerator - a mission-driven nonprofit advancing innovation, workforce development, and industry growth. As the state's leading industry association, we foster collaboration, champion our members' interests, and connect stakeholders across sectors. Through high-impact initiatives and events, including our flagship Zero Gravity Conference . We elevate leaders, strengthen the ecosystem, and drive the future of national security and technological advancement. Position Summary As the Executive Assistant to the CEO of 47G, you will be the executive's right hand, anticipating needs, smoothing logistics, driving operational follow-through, and ensuring that the executive's office and the Board's interface run like a well-oiled machine. You're comfortable operating across operations, senior leadership support, board governance, and finance-adjacent tasks. Responsibilities 1. Heavy Calendaring & Meeting Management: Manage the CEO's calendar proactively - scheduling, rescheduling, prioritizing conflicting demands. Coordinate meetings with the Executive team, Board of Directors, external stakeholders and internal partners. Prepare agendas for internal leader meetings, weekly team meetings, and board meetings. Take meeting minutes at executive team meetings and board meetings; track action items, owners, deadlines and follow-up. Ensure all meeting logistics (conference rooms, video-conferencing links, room setup, catering if required) are handled seamlessly. Serve as gatekeeper and first line of support for CEO's time and commitments. 2. Travel & Expense Management: Arrange all executive travel: flight, hotel, itineraries, meeting logistics, domestic & international as needed. Experience with Visa applications, a plus. Manage travel for the CEO & team (as requested) and track individual travel itineraries. Process expense reimbursements for CEO, ensuring compliance with policies; track and report travel expenditures. 3. Board of Directors / Board Secretary Responsibilities: Serve as Board Secretary for 47G's Board of Directors: attend board meetings, prepare board packets, take detailed minutes, record decisions, track follow-ups and governance items. Maintain board records, historical actions, board member directory, term dates, committee assignments, and ensure corporate compliance with governance policies. Support governance calendar (e.g., board meetings, committee meetings, board member onboarding/offboarding, conflicts of interest disclosures, board binder maintenance). 4. Office & Administrative Operations Track and reorder office supplies, distribute mail and packages Maintain and update corporate presentations for the CEO (board-level decks, investor/partner presentations, internal leadership slides) ensuring format and brand consistency. Run miscellaneous errands for CEO and, as needed, for the team (e.g., pick-up/drop-off for special events, meeting deliveries, courier tasks, etc.). Place weekly orders for lunch and groceries for the broader team 5. Other Responsibilities Anticipate needs: proactively alert CEO to upcoming deadlines or conflicts. Maintain discretion and confidentiality at all times given exposure to sensitive executive, board and financial information. Support special projects or tasks related to organizational initiatives. Qualifications: Bachelor's degree in business, communications, or a related field or equivalent combination of both education and experience Minimum 5 years of experience supporting C-suite executives (ideally CEO / President role) Strong experience in calendar management, travel logistics, meeting preparation, minute-taking, board support. Comfortable managing multiple priorities in a dynamic, fast-paced environment. Proactive mindset: you anticipate needs rather than wait to be told. Strong organizational and time management skills with a detail orientated mindset Excellent communication and interpersonal skills. Demonstrated discretion, confidentiality and professional judgement. Proficiency with Google Workspace; familiarity with tools like Luma, Mailchimp, or CRM systems a plus Must be available to work occasional evening events and light travel Ability to sit or stand for extended periods and perform physical event-related tasks Occasional ability to lift or move event materials (up to 25 lbs) Benefits: Comprehensive Health Coverage including Medical, Dental, Vision and Supplemental Insurance 401(k) Retirement Plan with generous employer contribution 14 federal holidays per year Unlimited paid time off Paid Maternity & Paternity leave Tuition Reimbursement Opportunities for professional development and growth A supportive and mission-driven work environment If you are a detail-oriented professional with a passion for executive support, we invite you to apply for this exciting opportunity to help bring 47G's mission to life. How to Apply Interested candidates are encouraged to submit their resumes to *************** 47G is an equal opportunity employer. We welcome applicants from all backgrounds and experiences to apply. Note: This job description is intended to convey information essential to understanding the scope of the position and does not imply a contract of employment. It is not intended to be an exhaustive list of qualifications, skills, duties, or responsibilities associated with the role.
    $29k-43k yearly est. 3d ago
  • Administrative Assistant (Front Desk Receptionist) & Treatment Coordinator

    Absolute Dental 4.0company rating

    Executive administrative assistant job in Reno, NV

    Join Nevada's Fastest-Growing Dental Group: Absolute Dental Absolute Dental is Nevada's largest network of general and specialty dental practices, with 45+ locations statewide and growing. We're looking for friendly, motivated professionals who want a long-term career in dental, not just another job. Current & Upcoming Opportunities in Northern Nevada Immediate Openings Full-Time Front Desk Receptionist Reno Full-Time Dental Treatment Coordinator Carson City Future Opportunities Front Desk and Treatment Coordinator roles in Reno, Sparks, Carson City, and Minden By applying, you'll be considered for current openings and added to our Northern Nevada talent pool for upcoming roles. About the Roles Front Desk Receptionist As the first point of contact for patients, you'll help create a welcoming experience while keeping the office running smoothly by: Answering phones and scheduling appointments Greeting and checking patients in and out Assisting with insurance verification and billing questions Maintaining a professional, organized, and friendly front office environment Some positions may include limited travel between nearby practices. Mileage reimbursement is provided when covering more than one office in a single day. Dental Treatment Coordinator Treatment Coordinators play a key role in patient care by: Reviewing treatment plans with patients alongside the clinical team Educating patients on procedures, insurance benefits, and financial options Coordinating follow-up appointments and insurance Helping patients feel informed, confident, and supported throughout their care What We're Looking For Front Desk Receptionist 1+ year of customer service or front office experience (medical or dental preferred) Strong multitasking and communication skills Dentrix experience a plus Bilingual Spanish and English preferred Treatment Coordinator Prior dental front office experience required Knowledge of dental insurance and treatment planning Confidence discussing financial options with patients Strong communication and organizational skills Pay & Benefits Front Desk: Starting at $15/hour DOE Treatment Coordinator: $20 to $24/hour DOE plus bonus potential Medical, dental, and vision insurance 401(k) with company match Paid time off and holidays Tuition reimbursement Ongoing training and career growth opportunities Why Absolute Dental? Clear career paths with structured training and development Inclusive, women-led workplace culture Modern technology and systems Over $250,000 donated to local causes in the past three years Apply today to be considered for our current Reno and Carson City openings and future opportunities across Northern Nevada.
    $20-24 hourly 5d ago
  • Administrative Assistant and Operations Coordinator (In-Office - Las Vegas, NV)

    Engelstad Fam Foundation

    Executive administrative assistant job in Las Vegas, NV

    About Carrington Talent Group: Founded in 2019 by Catherine Carrington, Carrington Talent Group has built a reputation for delivering high-quality executive search results that prioritize success for both clients and candidates. We are proud to be managing this search on behalf of The Engelstad Foundation and look forward to engaging with you throughout the process. About The Engelstad Foundation: The Engelstad Foundation is a nonprofit 501(c)(3) organization founded in 2002 to honor and continue the generous spirit of Ralph Engelstad. Built on a long tradition of quiet, values-driven giving, the Foundation exists to help people live healthier, more supported, and more hopeful lives. Under the leadership of Kris Engelstad, the Foundation's strategy is guided by three interconnected pillars: grantmaking, engagement, and operations. The Foundation is launching an evolved strategy to enter a new chapter in its philanthropic work. This approach focuses on strengthening the broader social impact ecosystem in Las Vegas by reimagining partnerships and investing in long-term efforts that support collaboration, shared learning, alignment, and systems-level change across the community. About The Position: The Engelstad Foundation is seeking an Administrative Assistant and Operations Coordinator who brings a strong sense of ownership, exceptional attention to detail, and a genuine commitment to outstanding stakeholder experience. Reporting to the Executive Assistant, a long-time right hand partner to the CEO and Board of Trustees, you will primarily provide direct support to the Executive Director as well as manage day-to-day operations of the Foundation's office. In this role, you will be managing the Foundation's front office and guest experience. From answering the phone to welcoming visitors and coordinating meetings, you bring a top customer-service mindset to every interaction. You understand that each interaction matters-whether in person, by phone, or by email-and you consistently represent the Foundation with warmth, professionalism, and sound judgment. Equally important, you will support the Board of Trustees, managing scheduling and other logistics with precision and care. You will support the Board of Trustees and Directors as needed, particularly with ad-hoc administrative tasks and documentation. This in-office position is ideal for an early- to mid-career professional who is highly proactive, anticipates needs before they arise, and knows how to manage up. Success requires flexibility, initiative, and a low ego approach-someone who notices what needs to be done, steps in without being asked, and takes pride in supporting both senior leadership and operations at a high standard. What You'll Do: Administrative and Executive Support (~30%) Provide high-level administrative support to the CEO and executive leadership team, including complex calendar management, travel coordination, scheduling, expense tracking, and preparation of correspondence, reports, memos, and meeting materials. Prepare agendas, take detailed meeting notes, track action items, and ensure timely follow-through. Draft, edit, and proof correspondence and communications on behalf of the Board of Trustees and executive leadership. Serve as an initial point of contact for many of the team members, grantees, and external partners, ensuring professional and effective communication. Office Management and Operations (~40%) Serve as the on-site office lead and primary point of contact for the Foundation, ensuring smooth daily operations and a well-run, professional environment; answering phones, managing the office door, greeting guests, and representing the organization with professionalism and warmth. Manage office vendors, supplies, mailings, facilities-related needs, and ad-hoc administrative tasks as needed. Maintain organized systems for tracking projects, vendors, key contacts, and operational documentation. Anticipate executive needs and proactively manage or implement priorities, communications, and workflow. Events & Organizational Support (~30%) Coordinate special projects, events, and travel arrangements. Support internal meetings, board meetings, and small events, including logistics, setup, and coordination. Support grant administration - monitoring reporting deadlines, assisting with applications, and maintaining compliance documentation. Who You Are: A proactive, dependable professional who thrives in a dynamic, professional environment and brings a service orientation to each interaction. Highly detail-oriented and organized, with strong multitasking and follow-through skills. Polished, professional, and discreet, with an exceptional and demonstrated ability to handle sensitive information with confidentiality. A strong communicator with excellent written and verbal skills. Adaptable, resourceful, and motivated by mission-driven work. Requirements: You bring at least 3 years of experience in executive support as well as strong operational / project management skills. You possess demonstrated success managing complex schedules, projects, and office operations. You are a creative thinker with a willingness to propose new systems and innovative approaches. You are proficient in Microsoft Office Suite and Google Workspace. You have reliable personal transportation for errands and event support. You are based in Las Vegas, NV, and available for full-time, in-office work (Monday-Friday, 9 AM-5 PM). Location: Las Vegas, NV(In-Office) Start Date: March/April Reporting to: Executive Assistant Compensation and Benefits: The Engelstad Foundation offers a competitive benefits package, including comprehensive health, dental, and vision coverage, as well as paid time off and holidays. The Foundation covers 100% of the insurance premium for the employee, and offers a 401(k) plan with employer match, subject to plan terms and eligibility requirements. The hiring range for this role is $62,000-$70,000 annually, commensurate with experience. How to Apply: Please submit your application, including responses to two short-answer application questions and your resume outlining relevant experience. Applications will be reviewed on a rolling basis. Equal Employment Opportunity: The Engelstad Foundation is an Equal Opportunity Employer. We are committed to building a diverse and inclusive workplace and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other legally protected status.
    $62k-70k yearly 3d ago
  • Administrative Assistant I

    Arup Laboratories, Inc. 4.7company rating

    Executive administrative assistant job in Salt Lake City, UT

    Schedule: Monday - Friday (40 hrs/wk) 8:00 AM - 4:30 PM Department: Specimen Processing - 232 Primary Purpose: Provides administrative support activities requiring a working knowledge of departmental mission and procedures. May support one or more individuals, working in a confidential environment Performs administrative support activities under general supervision and in close relationship to the day-to-day work of the departments(s) supported. About ARUP: ARUP Laboratories is a national clinical and anatomic pathology reference laboratory and an enterprise of the University of Utah and its Department of Pathology. Based in Salt Lake City, Utah. ARUP proudly hires top talent to create a work environment of diversity, professional growth and continuous development. Our workforce is committed to the important service we provide to over one million patients each month. We always strive for excellence and have a strong desire to have involvement with the advances in medicine and the role laboratory services plays within each patient's life. We never forget that there is a patient behind every specimen we receive. We are looking for individuals who want to contribute to ARUP's culture of accountability, integrity, service, and excellence. Consider joining our dynamic team. Essential Functions: Assembles and reports data from various sources to produce tables, charts, reports, and memorandums for review. Prepares letters and memorandums upon request using excellent working knowledge of departmental functions. Edits documents to ensure composition and contextual accuracy; proofread typed data ensuring proper spelling, punctuation, and grammar usage. Provides administrative support for policies and programs. May make decisions within the scope of the policy being administered. Screens telephone calls and business visitors and applies departmental knowledge in response to questions; routes inquiries to appropriate personnel or department. Organizes and maintains departmental files. Provides a training resource on use of computer based systems and applications. Tracks and maintains departmental budgets. Interfaces with all levels of ARUP personnel and external contacts to coordinate departmental efforts and exchange information requiring moderate interpretation or discussion. Schedules appointments, determining priorities, and maintaining calendar. Maintains control files on confidential/high priority matters and follow up on outstanding issues when required. Copies and distributes documents and correspondence. Provides transportation for visitors when necessary. Follows up on assignments of department, committee, assigned group, etc., to ensure decisions are implemented and appropriate personnel are notified. Coordinates and arranges travel for departmental personnel. Insures excellent attention to detail in preparing and proofing all documents, reports, and correspondence. Uses a good measure of personal tact, integrity, and judgment when dealing with internal and external contacts. Interfacing involves direct contact with employees, vendors, and visitors to varying degrees. Assists in the maintenance and distribution of mailing lists. Other duties as assigned. Physical and Other Requirements: Stooping: Bending body downward and forward by bending spine at the waist. Reaching: Extending hand(s) and arm(s) in any direction. Mobility: The person in this position needs to occasionally move between work sites and inside the office to access file cabinets, office machinery, etc. Communicate: Frequently communicate with others. PPE: Biohazard laboratory environment that requires use of personal protective equipment in accordance with CDC and OSHA regulations and company policies. ARUP Policies and Procedures: To conduct self in compliance with all ARUP Policies and Procedures. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Vision: Having close, far, and peripheral visual acuity to perform a variety of tasks such as make general observations of depth and distance.
    $36k-42k yearly est. 3d ago
  • Administrative Assistant

    Red Mountain Group 4.3company rating

    Executive administrative assistant job in Phoenix, AZ

    Red Mountain Group is currently looking for a Leasing Administrative Assistant that is organized, resourceful, and a self-starter. Our next Leasing Administrative Assistant will have strong proofreading & communication skills, coupled with a strong knowledge of Microsoft office and Adobe Acrobat programs. This is a great introductory opportunity within the Commercial Real Estate industry to learn and grow with a dynamic, relationship-driven company. Responsibilities Provide general administrative and office support to the Leasing Director in our Phoenix office. Assist with all aspects of meetings, including scheduling and printing of materials. Manage active calendars for the department. Update and maintain leasing reports, salesforce tracking database, and client database. Prepare and maintain all leasing files in accordance with internal company procedures. Assist in the creation and/or editing of presentation materials including flyers, leasing proposals, and email blasts. Coordinate and assist with collecting, aggregating, and preparing data and marketing materials (familiarity with Re-squared, Retail Trac, and ICSC is helpful). Utilize standard marketing-approved templates and graphics while assisting in the creation of presentation materials, flyers, etc. Proofread and correct spelling, grammatical, and layout errors of various documents through the use of redlining. Assist with updating electronic property listings and ordering leasing signs for various properties. Arrange travel and schedule meetings for business trips and business conferences for the Leasing Director. Prepare expense reports, and reconcile all credit card charges. Perform special projects as required. Qualifications 3-5 years administrative support experience - retail real estate experience is a plus. Experience with Microsoft Office Suite and Adobe, Excel and PowerPoint, is required. Experience with Salesforce and InDesign is a plus. Must be detail oriented, have strong proofreading and organizational skills. Ability to maintain a high standard of work in a fast-paced environment. Ability to communicate & problem solve effectively with tenants, brokers, vendors, and all levels of staff and management. Must carry a positive demeanor while able to multitask. Benefits Medical Insurance (Kaiser and Anthem) - Company covers 75% of total premium Dental Insurance - flat rate of $25/month Vision Insurance - 100% covered for employee Life Insurance, AD&D, Short-Term and Long-Term Disability Insurance (100% company paid) Voluntary Life Insurance option 401k with matching (up to 3% match, 100% vested from enrollment) Health Savings Account (HSA) Paid time off (accrued) 48 hours of Sick time Volunteer time off 10 paid holidays Holiday break Celebrations and festivities throughout the year Company Summary Red Mountain Group was established as a result of one man's vision - that anything is possible and that every challenge brings its own opportunity. This philosophy has been the driving force behind RMG since being founded in 1991. Starting with the purchase of a single distressed shopping center in Mesa, Arizona, today RMG is an established and innovative leader in the retail redevelopment industry, with a current portfolio of more than 4.7 million square feet located across 18 states. Our in-house abilities include Asset/Portfolio Evaluation, Property & Asset Management, Leasing & Marketing, Project Construction Management, Retail & Mixed-Use Development, Entitlements, Acquisitions & Dispositions, and Financing. RMG is an equal opportunity employer. This is not a remote or hybrid position.
    $27k-33k yearly est. 2d ago
  • Administrative Assistant - Spanish Bilingual

    A Peace of Mind Caregivers

    Executive administrative assistant job in Las Vegas, NV

    Key Responsibilities: Administrative Support: Provide high-level administrative support to the owner of the company, including scheduling meetings, managing calendars, and handling correspondence. Assist with the preparation of reports, presentations, and other documents as needed. Handle phone calls, emails, and other communications, ensuring timely and professional responses. Home Care Coordination: Manage and update client records, including personal information, care plans, and service schedules. Coordinate with caregivers and clients to ensure schedules and care plans are adhered to. Assist with the onboarding and training of new caregivers. Office Management: Maintain office supplies and equipment, ensuring that inventory is stocked and orders are placed as necessary. Organize and maintain filing systems, both electronic and physical. Perform general office duties such as photocopying, scanning, and faxing. Business Support: Assist with various tasks related to the home care business and other areas based on business needs. Support marketing and client outreach initiatives as directed. Participate in special projects and perform other duties as assigned by the owner. Compliance and Confidentiality: Ensure all client and company information is handled with the highest level of confidentiality. Stay updated on regulations and compliance requirements related to home care services. Qualifications: High school diploma or equivalent; additional education in office administration or a related field is a plus. Proven experience as an administrative assistant or in a similar role. Strong organizational and time-management skills with the ability to multitask effectively. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software. Familiarity with home care operations and industry regulations is a plus but not required. Ability to maintain a positive and professional demeanor in a fast-paced environment. What We Offer: Competitive salary and benefits package. Opportunities for professional growth and development. A supportive and friendly work environment.
    $25k-33k yearly est. 8d ago
  • Administrative Assistant

    Intraceuticals 4.1company rating

    Executive administrative assistant job in Las Vegas, NV

    About the Company Do you love the world of beauty and skincare? This is a fantastic opportunity to be part of a close-knit, collaborative, and entrepreneurial team. Intraceuticals is a global professional skincare brand. The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. About the Role Responsibilities include processing customer orders, assisting the sales team with urgent customer requests, ensuring file organization based on office protocol, and providing ad hoc support around the office as needed. Responsibilities Process customer orders Invoicing Accounts receivable Assist sales team with urgent customer requests Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualify incoming Sales leads and enter in CRM Qualifications Bachelor's degree in Accounting or Business Required Skills Strong interpersonal, customer service, and communication skills Social media and AI savvy Ability to multitask Proficient in Microsoft Office suite. Experience with CRM systems "NetSuite" an advantage. Physically capable, able to lift 22KG. Pay range and compensation package 50K+Depending on qualifications and experience, Full medical after qualifying period Equal Opportunity Statement We are committed to diversity and inclusivity.
    $31k-42k yearly est. 3d ago
  • Administrative Assistant (Ski Patrol)

    Boyne Resorts 3.9company rating

    Executive administrative assistant job in Salt Lake City, UT

    Brighton Resort is seeking a detail-oriented and organized Administrative Assistant to support our Ski Patrol team during the winter season. This role is critical in helping the patrol keep up with administrative and documentation demands, particularly incident reports and related paperwork. The ideal candidate enjoys behind-the-scenes work, is comfortable handling sensitive information, and thrives in a fast-paced environment. Responsibilities Assist Ski Patrol with incident report processing, filing, and organization Review reports for completeness, accuracy, and required attachments Uses telephones and radios to transmit and receive operational and emergency information Relays information promptly and clearly to First Aid Room or other team leads on duty Works as an effective and professional part of a team; contributes positive and respectful energy to the team dynamics Proactively participates in continuous quality improvement efforts Enter data into internal systems and databases Maintain organized digital and physical filing systems Assist with administrative follow-up related to incidents (as directed) Support general patrol administrative needs Handle sensitive and confidential information with professionalism and discretion Coordinate with patrol leadership to prioritize urgent administrative tasks Qualifications Qualifications Strong organizational skills and attention to detail Comfortable working with paperwork, forms, and data entry Proficient with basic computer systems (e.g., word processing, spreadsheets, databases) Ability to manage confidential information responsibly Strong written communication skills Ability to work independently and manage time effectively Prior administrative or office experience preferred (medical, legal, or risk management experience a plus, but not required) Schedule & Work Environment Part-time, seasonal position during the winter ski season (now to approx. May 1) Schedule may include weekdays and/or weekends, depending on patrol needs Work is primarily indoors in an office setting at the resort Some flexibility may be required during peak periods or following major incidents Compensation & Benefits Competitive hourly wage (based on experience) Brighton Resort employee perks (an employee pass, resort discounts, industry perks, etc.) Opportunity to support a professional, close-knit ski patrol team in a unique mountain environment *
    $23k-31k yearly est. 5d ago
  • Administrative Assistant

    Vivid Resourcing

    Executive administrative assistant job in Phoenix, AZ

    Role: Administrative Assistant (IT / Procurement Support) - 12 Month Contract Pay: $25/hour (W2) Contract: 12 months + extension Schedule: Monday-Friday, 5 days onsite (40 hours) About the Role We are seeking a reliable and detail-oriented Administrative Assistant to support an enterprise banking environment. This role focuses on purchasing computer equipment, managing requests through ServiceNow, and coordinating with IT teams to ensure employees receive new laptops, desktops, and accessories efficiently. This is a great opportunity for someone who enjoys working in a structured, professional environment and has experience supporting IT or operations teams. Key Responsibilities Process hardware and equipment requests using ServiceNow Create, update, and track tickets and requests within ServiceNow Purchase laptops, desktops, monitors, and other IT equipment through approved vendors Create and track purchase orders (POs) Coordinate with IT technicians to schedule device deployments and replacements Communicate with employees regarding request status and delivery timelines Track inventory of IT equipment and accessories Maintain accurate documentation and records of assets and assignments Provide general administrative and operational support to the team Required Qualifications Experience in an administrative assistant, office coordinator, or similar role Hands-on experience using ServiceNow (ticketing, request management, workflows, etc.) Strong organizational and time-management skills Comfortable using Outlook, Excel, and other office productivity tools Strong communication skills and a professional demeanor - positivity is key in the team! Ability to work onsite 5 days per week in an enterprise environment Nice to Have Experience supporting IT, procurement, or asset management teams Familiarity with purchase orders, invoicing, or vendor coordination Experience working in a banking or highly regulated environment Why This Role? Long-term 12-month contract stability Experience supporting a large enterprise banking organization Strong resume-building experience in IT operations and corporate processes
    $25 hourly 2d ago
  • Administrative Assistant

    Russell Tobin 4.1company rating

    Executive administrative assistant job in Salt Lake City, UT

    Job Summary & Responsibilities: • Provide administrative support to in a team-oriented environment; Flexibility to support varying teams and cover where necessary • Assist in the coordination of travel arrangements as required; process high volume of expense reports or related invoices in a timely and compliant manner. • Arrange internal and client meetings on and off the Goldman Sachs campus - working with conference services to book conference rooms and catering, register guests, ensure materials organized • Perform general administrative duties including but not limited to invoice submissions, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested • Handles highly confidential and sensitive client information with utmost discretion. • Support calendar management needs across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls • Assist with answering incoming phone calls; take detailed and accurate messages while interacting with high level business leaders and clients in a professional manner • Act as an integral member of the support team; maintaining a high level of awareness of current priorities and support required • Adhere to Compliance regulations and gain the relevant approvals Skills & Qualifications Required: • Ability to exercise excellent judgement and discretion in dealing with confidential material or handling highly sensitive information. • Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally • Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment • Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication. • Comfortable with providing remote support to executives and team members across differing cities. • Extreme attention to detail and organizational skills, with ability to prioritize tasks. • Quick learner and self-starter with excellent anticipation skills. • Pro-active problem solver and independent thinker; ability to follow-up as often as necessary. • Highest degree of integrity, professionalism, and diplomacy is required. • Strong proficiency in MS Word, Excel, PowerPoint, Outlook and Zoom is required. • Familiar with expense platforms such as SAP Concur • Supportive team player with a positive attitude. Education: Bachelor's Degree Preferred “Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.”
    $30k-38k yearly est. 3d ago
  • Executive Assistant

    Elevate Operations Group

    Executive administrative assistant job in Saint George, UT

    The Executive Assistant provides high-level administrative, operational and coordination support to the executive leadership. This role requires exceptional organizational judgment, discretion, and the ability to operate across executive administration, customer credit support and corporate communications. The position serves as a central point of coordination between leadership, operations, finance, legal, sales and external stakeholders. The ideal candidate is highly detail-oriented, comfortable in a fast-paced, field-driven environment, and capable of managing sensitive financial and corporate information while supporting the company's public-facing brand and communications. Key Responsibilities Executive & Administrative Support · Manage executive calendars, scheduling and travel arrangements across multiple locations. · Prepare correspondence, reports, presentations and briefing materials for executive meetings. · Serve as a liaison between executives and internal departments, customers, vendors and advisors. · Coordinate board meetings, executive leadership meetings and strategic planning sessions. · Handle confidential and sensitive information with discretion and professionalism. · Track action items, deadlines and follow-ups for executive initiatives. · Assist with document management, contract routing and signature coordination. Credit & Customer Account Support · Support the credit and finance teams with administrative aspects of customer credit processes. · Assist in gathering, organizing, and maintaining credit applications, financial statements and related documentation. · Coordinate credit approvals, renewals, and updates with sales, finance and legal teams. · Track credit limits, expiration dates and required customer documentation. · Communicate professionally with customers regarding credit documentation requests and status updates. · Maintain accurate credit files and ensure compliance with internal policies and record retention requirements. · Assist with lien waivers, notices and other credit-related administrative tasks as needed. Social Media & Corporate Communications Support · Assist in managing the company's social media presence across platforms (e.g., LinkedIn, Facebook, Instagram). · Draft, schedule, and publish professional social media posts highlighting company milestones, fleet additions, safety initiatives, job openings and community involvement. · Coordinate with leadership, operations, and marketing vendors to gather content, photos and updates. · Ensure social media content aligns with brand standards, tone and compliance requirements. · Monitor engagement, comments and messages and route inquiries appropriately. · Maintain a content calendar and assist with basic analytics and reporting. · Support internal communications initiatives as needed. General Office & Operational Support · Support executive onboarding, offboarding and internal communications. · Coordinate with legal and HR on policy acknowledgments, training logistics and executive documentation. · Assist with special projects, acquisitions, branch openings or operational initiatives. · Perform other duties as assigned in support of executive leadership and company operations Qualifications · 3+ years of experience as an Executive Assistant or senior administrative professional, preferably in construction, equipment rental, logistics or a related industry. · Strong organizational, time management and prioritization skills. · High level of professionalism and discretion with confidential information. · Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and common collaboration tools. · Strong written and verbal communication skills. · Ability to work independently and manage competing priorities. Preferred Qualifications · Experience supporting senior executives in a multi-location or field-based organization. · Familiarity with credit processes, accounts receivable or financial documentation. · Experience managing or supporting corporate social media accounts. · Basic understanding of equipment rental operations and customer workflows. · Experience coordinating with legal, finance or HR departments. Work Environment & Physical Requirements · Primarily office-based with regular interaction across operations and field locations. · Occasional travel to branch locations or company events. · Ability to sit, stand and work at a computer for extended periods. Compensation & Benefits · Competitive salary commensurate with experience. · Comprehensive benefits package, including medical, dental, vision, 401(k) and paid time off. · Professional development opportunities.
    $37k-55k yearly est. 6d ago

Learn more about executive administrative assistant jobs

How much does an executive administrative assistant earn in Saint George, UT?

The average executive administrative assistant in Saint George, UT earns between $26,000 and $56,000 annually. This compares to the national average executive administrative assistant range of $31,000 to $62,000.

Average executive administrative assistant salary in Saint George, UT

$38,000
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