Executive administrative assistant jobs in Salinas, CA

The Senior Administrative Assistant provides high-level administrative support to the President, two Senior Vice Presidents, the Director of HR, Safety & Training, and assists with general office administration across multiple branch locations. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced commercial landscape environment. Structure Full-time, non-exempt. Reports to President. Key Responsibilities: Provide direct administrative support to company executives, including calendar management, meeting coordination, travel arrangements, and correspondence. Prepare and format documents, reports, spreadsheets, and presentations as needed. Coordinate internal and external meetings, including scheduling, agendas, and follow-up communications. Assist with document management and filing systems, both physical and electronic. Support the HR department with administrative tasks such as onboarding, training coordination, and maintaining employee records. Manage incoming calls, emails, and mail; route inquiries and requests to appropriate personnel. Order and maintain office supplies and equipment for multiple branch locations. Assist with special projects and company events as directed by executive leadership. Maintain confidentiality and handle sensitive information with discretion. Qualifications: Proven experience in an administrative or executive assistant role, preferably in construction, landscape, or a related industry. Excellent written and verbal communication skills. Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and general office technology. Strong organizational and time management skills with the ability to prioritize tasks. High level of professionalism, discretion, and customer service. Ability to work independently and collaboratively with multiple departments. Minimum of 3 years' experience of administrative or office experience, and data entry. Typing and 10-key skills at productive speed or above. Strong attention to detail and accuracy in data entry and record-keeping. Must have a good understanding of modern business practices and procedures, elements of correct English usage, grammar, spelling, vocabulary, punctuation, and basic mathematics. Effective oral and written communication skills in English required. Proficiency in QuickBooks software application and Microsoft Excel, Word, and Outlook is preferred. Excellent time management and organizational skills. Ability to be prompt, accurate, confidential, and cordial in assisting with questions. Ability to work independently and manage multiple tasks within deadlines. Ability to be flexible and adapt to changes in an organized manner. Ability to maintain professional demeanor in a setting with interruptions (phone and people). Comfortable working in a fast-paced environment and managing multiple tasks.

Administrative Assistant to Property Manager Smith Commercial Management, Inc. is a boutique Commercial Property Management company located in the South Bay, managing a portfolio of properties throughout the State of California. Established in 2007, we owe our success to our service-minded attitude and long-standing client relationships. The Administrative Assistant provides vital support to the Team. The ideal candidate will be an independent problem-solver who has excellent communication skills, impeccable attention to detail, a positive attitude and willingness to learn and collaborate with Team members. This role provides direct support to three (3) of our in-house Property Managers and one (1) remote Property Manager. This person should have experience working in a busy professional office environment where the Team is deeply engaged in their work. The ability to multitask, take initiative to start a project on their own, prioritize tasks, take direction from multiple Team members, and exhibit accurate work product is essential for the position. Responsibilities include, but are not limited to: Perform general administrative tasks, coordinating meetings and light domestic travel. Accurately input new tenant leases, amendments, and other lease documents into Voyager (Yardi) Review AR reports and post charges as assigned Assist Property Managers with maintenance and repair proposals Prepare effective emails and letters to vendors and tenants Provide additional daily support to Property Managers as needed Other administrative and light accounting duties as assigned Required skills and qualifications Proficiency with Microsoft Office Suite, and aptitude for learning new software and systems Experience with Yardi Systems, Slack, Zoom, and Asana Familiarity with data entry Ability to maintain confidentiality of company information Excellent written and verbal communication skills Strong time-management and multitasking abilities Attention to detail and a self-starter Ability to move, carry, or lift objects of varying sizes, weighing up to 25 lbs Workplace & Compensation Office hours 8:30am - 5pm Works in a large cubicle workstation On-site position (office is located in Morgan Hill) Full benefit package (including 401K and matching) Regularly scheduled Employee Appreciation events Based on experience -$28-$33/hour plus benefits

We're Hiring! - Administrative Assistant We are a busy steel subcontracting company looking for a reliable and organized Administrative Assistant to join our team. This is a full-time, Monday-Friday position working with a supportive, friendly group of professionals. Responsibilities include: General administrative support Organizing documents and schedules Assisting team members as needed If you're interested, please contact Eric Stockwell: 📞 ************** 📧 ***************** We look forward to hearing from you!

WHAT YOU DO AT AMD CHANGES EVERYTHING At AMD, our mission is to build great products that accelerate next-generation computing experiences-from AI and data centers, to PCs, gaming and embedded systems. Grounded in a culture of innovation and collaboration, we believe real progress comes from bold ideas, human ingenuity and a shared passion to create something extraordinary. When you join AMD, you'll discover the real differentiator is our culture. We push the limits of innovation to solve the world's most important challenges-striving for execution excellence, while being direct, humble, collaborative, and inclusive of diverse perspectives. Join us as we shape the future of AI and beyond. Together, we advance your career. THE ROLE: We are searching for an experienced Executive Assistant who is high energy and thrives in a constantly evolving business environment. In this role supporting our leadership team, you will partner with other executive assistants and interact with various levels of management, customers, and employees, while handling day to day priorities. The environment is fast paced, dynamic, and collaborative. THE PERSON: The ideal candidate will have significant experience navigating a complex diverse environment and be comfortable interacting with employees of all levels. To be successful, you will need strong organizational and multi-tasking skills, high level of confidentiality and the ability to gather information and make decisions independently. Being proactive and anticipating the needs of the executive is essential as you prioritize time, schedules, inquiries, and information. KEY RESPONSIBILITIES: * Own the executive calendar; Prioritize appointments as necessary; Coordinate major offsite meetings and executive travel * Arrange domestic and international travel schedule and reservations; Prepare expense reports and ensure submission in a timely fashion * Interface with members of the management team, customers, and other executive visitors; Redirect inquiries and problems to staff members for response and resolution as necessary * Review and answer mail and inquiries and determine if executive action is required * Exercise judgment and initiative with high degree of flexibility * Set up and maintain propriety files and record retention schedules * Obtain, assemble and analyze information and data from a wide variety of sources in order to prepare reports, agendas and correspondence * Order and maintain inventory of departmental supplies; Coordinate necessary equipment or facilities repairs or changes * Support the department's financial processes, including budgets, contracts, purchase orders, payments, vendor relations, etc. PREFERRED EXPERIENCE: * Direct work experience supporting executive-level leaders and executives of our customers. * Experience of administrative support at a senior level * Strong organizational and communication skills; ability to work independently as well as part of a team * Ability to use a variety of sophisticated office automation tools and software, including proficiency in PowerPoint, Excel, Word, SharePoint, SAP * Ability to collaborate with different levels of management, customers, and employees to exchange information and take appropriate action * Strong multi-tasking skills * Demonstrated ability to exercise judgment and initiative with a high degree of flexibility and responsiveness ACADEMIC CREDENTIALS: * Bachelor's Degree or equivalent level of experience This role is not eligible for visa sponsorship. Benefits offered are described: AMD benefits at a glance. AMD does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services. AMD and its subsidiaries are equal opportunity, inclusive employers and will consider all applicants without regard to age, ancestry, color, marital status, medical condition, mental or physical disability, national origin, race, religion, political and/or third-party affiliation, sex, pregnancy, sexual orientation, gender identity, military or veteran status, or any other characteristic protected by law. We encourage applications from all qualified candidates and will accommodate applicants' needs under the respective laws throughout all stages of the recruitment and selection process.

Primary Duties & Responsibilities Manage complex and dynamic Outlook calendar, schedule meetings, conference calls, and events with internal and/or external parties. Create and edit agenda meeting, reports, and other documents to support organizational objectives. Capture meeting minutes, action items and follow up with assignee to completion. Coordinate travel arrangements, manage and reconcile expense reports. Maintain organizational charts and email distribution lists. Manage equipment, software, and office issues, and maintain department communications and materials. Process invoices, and assist with budget tracking. Draft and edit high-quality presentations, correspondence, documents, and widespread communications, ensuring accuracy and clarity. Works on frequent and diverse projects and problems requiring judgment and discretion for obtaining solutions within generally defined practices and policies. Maintain strict confidentiality regarding all sensitive information. Require to work onsite, schedule meetings, set up conference room including computer, AV, presentation, etc. and coordinate with IT team as needed. Order and set up catering for meetings. Greet and escort external guests. Education & Experience 8+ years of experience as an executive assistant or administrative specialist, preferably in a corporate setting. Combination of education and experience will be considered. Expert computer skills and fluency with Microsoft Word, Outlook Excel, and PowerPoint. Proven track record of providing administrative support in a fast-paced, dynamic environment. Skills Excellent verbal and written communication skills, including the ability to communicate professionally with all levels of the organization. Self-motivated and able to work independently on multiple projects, often under tight deadlines. Trustworthy with demonstrated ability to exhibit a high degree of confidentiality and integrity and exercise excellent judgment at all times. Able to understand and synthesize information quickly and apply critical thinking to decision-making within the scope of the position. Flexibility to work outside of normal business hours as dictated by business needs. Working Conditions This position is onsite May require occasional off-site meetings Regular use of a computer and other office equipment is necessary Interaction with team members and external contacts is a regular part of the job May require flexibility in work hours to accommodate the executive's needs Physical Requirements Sitting for extended periods while working on a computer or conducting meetings. Use of hands and fingers for typing, writing, and handling documents. Occasional lifting of objects or materials up to 20 pounds for administrative tasks. Ability to communicate verbally and in writing. Mobility within the office environment to attend meetings or interact with colleagues. Safety Requirements All employees are required to follow the site EHS procedures and Coherent Corp. Corporate EHS standards. Quality and Environmental Responsibilities Depending on location, this position may be responsible for the execution and maintenance of the ISO 9000, 9001, 14001 and/or other applicable standards that may apply to the relevant roles and responsibilities within the Quality Management System and Environmental Management System. Culture Commitment Ensure adherence to company's values (ICARE) in all aspects of your position at Coherent Corp.: Integrity - Create an Environment of Trust Collaboration - Innovate Through the Sharing of Ideas Accountability - Own the Process and the Outcome Respect - Recognize the Value in Everyone Enthusiasm - Find a Sense of Purpose in Work Coherent Corp. is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. If you need assistance or an accommodation due to a disability, you may contact us at ****************************** .

MOTA imagines, builds and markets highly innovative wearable and creative consumer electronics. From stylish interactive personal devices to intelligent mobile and sound accessories, MOTA empowers users by enabling them to command their world while having fun. With over 400 global employees by we are committed to provide our people opportunities for growth and for making a real difference in one of the fastest-growing, most dynamic markets in the world. We will challenge you to excel as part of something big -- the search for the next, best consumer product. We hope you will consider joining our super fast-pace, dynamic team. Job Title: Jr. Executive Assistant Job Description: We are looking for a super sharp, bright, and organized individual to join our team in San Jose, CA for Jr. Executive Assistant position. Type: Full-time General Working Hours: Minimum of 40 hours per week. Irregular hours, and after hours as needed. Availability: Immediate Opening Qualifications REQUIREMENTS FOR IDEAL CANDIDATE: EXCEPTIONALLY SHARP, PROACTIVE, PUNCTUAL, DETAILED-ORIENTED, AND ORGANIZED Able to manage projects on behalf of executive, Sr executive assistant, and direct others "Get things done" Attitude Be able to work independently or as a team. Motivated with good interpersonal skills. Good research skills Able to multi-task and prioritize in a fast-paced environment Able to manage others, organize schedule, and make quick decisions. Able to work under time pressure/deadlines Strong internet skills (Searching online, Internet, Shopping online, etc) Proficient in Excel, Outlook and Word Legal to Work in the United States and be able to pass background check and screening Have a valid california driver license RESPONSIBILITIES (Include but not limited to): Work closely with the Sr. Executive Assistant on day to day basis. Managing aspects of Executive staff daily activities Complete ad hoc assignments and projects for executives as requested Operate and Manage on behalf of Sr. executive Assistant and/or executive on wide range of tasks Manage Prepare meeting materials or take notes Manage schedules, emails, including confirming appointments and preparation for meetings Be point of contact (POC) and direct and manage calls, emails and schedules Draft general correspondence, including letters, memos, emails, and reports Booking Flights and travel arrangements Create word and power point presentations or analyze and present as needed Perform other tasks as required by management PREFERRED QUALIFICATIONS: Be able to read contracts, understand them and explain them or background in paralegal/legal studies is a plus IN ORDER TO KNOW IF YOU'RE A RIGHT FIT TO APPLY FOR THIS POSITION, YOU SHOULD: Consider yourself a sharp and internet savvy person You're the person who get things done You are currently keeping detail track of your tasks you do not forget your tasks. Consider yourself a punctual person Consider yourself a very detailed-oriented and amazingly organized person (As an example) research on your own and understand what is the meaning of the word "Implied Warranty" or "Lex specialis." (As an example) be able to find things each on the internet, including shops, restaurants, reviews, etc Additional Information Please indicate your availability. This is a direct-hire by MOTA. This is an on-site position. Please do not apply if you are interested in remote work.

The Executive Assistant provides highly complex administrative office support for the Chief of Staff and the Office of the President. The incumbent performs specialized work of a highly sensitive and confidential nature requiring access to a variety of sources and forms of information as well as special projects requiring extensive research and analysis, including responsibility for the financial and personnel duties in the Office of the President. The Executive Assistant also supports Cabinet-level and department leadership search processes, campus-wide activities, and events hosted by the Office of the President; provides office support and guidance to confidential administrative support counterparts within and outside the division; and contributes to a welcoming environment for all students, employees, and community members. This position's responsibilities support the overall operations of the Office of the President. Key Responsibilities * Provide direct administrative support to the Chief of Staff (COS), including receipt and review of sensitive inbound correspondence, production of presentation materials and other communications as well as project management. * Oversee or assist with technical and facility needs and requests of the COS. * Coordinate travel, including pre-approval, logistics, and reimbursements; reconciles ProCard, GoCard, and Tower Card. * Anticipate the administrative needs of the Office of the President and the COS, while managing multiple tasks of a confidential and sensitive nature. * Coordinate and perform executive administrative and project management support for special committees, events, and projects as assigned by the President or COS. * Communicate and maintain policies, guidelines and procedures to support the accurate functions of the office. * Sensitively communicate on behalf of the office with high-ranking university officials, community leaders, campus colleagues, and the general public while maintaining strict confidentiality where needed. * Coordinate sensitive administrative, logistical tasks/timelines associated with Executive Searches. * Assist with high level support for the planning, executing and posting of payment for projects from all the departments listed under the President Office. * Coordinate and process all personnel actions for staff and students working in the office of the president including: hiring, recruitment, onboarding, offboarding, performance reviews, and disciplinary actions. * Request access to university-issued equipment and systems applications to maintain productivity while in the office or working remotely. * Process President's Emeritus Granting letters for all Emeritus faculty and staff. * Coordinate annual office assessment and improvement process including assembling relevant materials, preparing the agenda, and creating a template for the report and recommendations. * Work collaboratively with the Finance office to manage, monitor, and oversee the office budget, including processing financial transactions, such as requisitions, POs, contracts, and reconciling credit card transactions. * Assist with the coordination of special events in the Office of the President while coordinating with other campus entities that contribute to group and social cohesion within the division and across campus, staff events, as necessary. * Coordinate office administrative/logistical tasks associated with the various annual awards, sponsorship requests, and events that require decisions by the President. Knowledge, Skills & Abilities * Demonstrated ability to communicate effectively in written and oral communication and with sensitivity to different audiences * Thorough knowledge of and ability to apply extensive expertise to the principles, policies, and practices related to techniques of organization, administration, and functions of a highly sensitive and confidential executive office * Thorough knowledge of software applications such as MS Office products including Word, Excel, and PowerPoint, Google Suite, Google Mail, calendar, docs, sheets, forms, etc., and database management * Working knowledge of operational and fiscal analysis and techniques as well as software applications * Ability to effectively compose, edit, and appropriately format correspondence and reports * Skill in the research, development, and evaluation of policies and programs, including the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations * Ability to use tact and good judgment in responding to requests for information and/or interpretation of policies or procedures * Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved * Ability to perform accurately in a detail-oriented environment; handle multiple work priorities; organize, set deadlines, and plan work and projects * Ability to apply a high degree of judgment, discretion, and initiative in coordinating activities associated with the President's Office * Ability to process information quickly for a fast-paced office * Ability to establish and maintain effective working relationships with high-ranking campus administrators, community leaders, and the public Required Qualifications * Bachelor's degree or professional training program specific to the position and directly related work experience, or a combination of education and experience which demonstrates the ability to perform the essential functions of the position * Three years of administrative work experience Preferred Qualifications * Bachelor's Degree * Professional training in executive support * Five years of progressively responsible professional office coordination experience * Experience supporting executive management * Budget management experience * Experience in a higher education environment Compensation Classification: Confidential Administrative Support II Anticipated Hiring Range: $7,472/month - $7,875/month CSU Salary Range: $4,464/month - $10,669/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary. Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: * Resume * Letter of Interest All applicants must apply within the specified application period: December 5, 2025 through January 7, 2026. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel ************* ************ CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at ****************************************************** and questions may be sent to *************. Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at **************************************************************** The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at ************ or by email at ************************. Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at ******************************************************************* The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at ************ or by email at **********************. Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. #LI-RC1 Advertised: Dec 05 2025 Pacific Standard Time Applications close:

Our Company Changing the world through digital experiences is what Adobe's all about. We give everyone-from emerging artists to global brands-everything they need to design and deliver exceptional digital experiences! We're passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen. We're on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours! Changing the world through digital experiences is what Adobe's all about. We give everyone, from emerging artists to global brands, everything they need to design and deliver exceptional digital experiences! We are passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen. We are on a mission to hire the best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours! The CAO organization is seeking an experienced Executive Assistant to join our team! We are looking for a Strategic-Minded & Highly Proactive Executive Assistant motivated administrative professional to support Adobe's Chief Accounting Officer and Corporate Controller. In this role, the candidate will be able to work well cross-functionally, in an efficient and confidential manner. We are a distributed team that touches most areas of Adobe's business and operations. What you'll do * Act as a trusted business partner to your Executive, understand key initiatives and priorities of the SVP's organization, to be able to prioritize requests * Proactively own the Executive's time and be a doorkeeper using judgment and discretion to ensure the SVP stays focused on key priorities * Coordinate a range of meetings and events, including internal executive meetings and organization-wide trainings. * Manage executive email correspondence, prioritize, sort, and process emails for communications, expediting response times and improving productivity * Draft, assess, and distribute company-wide communications on behalf of the executive, as well as compose, revise, and review presentations for senior management and C-suite. * Manage E2E complex travel, both domestic and international, including air travel, hotel(s), ground transportation(s), and all other travel arrangement needs * Handle the executive's meeting agenda, minute-taking, and successful execution of action items * Partner closely with our Strategy and Operations team/Chief of Staff to deliver best-in-class support to CC, including: * Maintain internal team process governance; initiate or facilitate improvement opportunities, increasing efficiency, productivity, and action * Initiate staff meeting preparation (including staff and all hands, content, documentation, logistics, tech support & catering needs) * Maintain line of sight of the organization's spend by tracking of budget, POs opened, spend against POs, etc. * Organize and support candidate interviews, new hires, contractors, and employees' onboarding process, working cross-functionally to ensure optimal experience * Build and maintain collaboration and close partnership with the leadership team, cross-functional teams, and Executive Assistants * Maintain organization charts, and other support collaterals up to date * Maintain various records and documents for the CC. Handle printing/mail packages/copying, filing and email/messages as required * Regularly collaborate with cross-functional Administrative & Executive Assistants and provide back up as needed * Routinely perform a wide variety of additional and/or alternative support duties as assigned from time to time, including supporting other Executives as needed What is needed to succeed * Exceptional organizational skills and attention to detail * Proven experience engaging with executives and employees across all levels (10 years+ or equivalent) within a fast-paced, dynamic, global setting * Self-starter and self-motivated, energetic, proactive, resourceful * Collaborative attitude, demonstrating strong professionalism, and capable of maintaining confidentiality and handling sensitive information with integrity. Community-building mentality * Flexibility and exceptional ability to prioritize conflicting demands and make decisions with minimal direction * Ability to connect & executive presence, appropriately representing your SVP's style of communication * Excellent communication (written and verbal) and interpersonal skills, ability to multitask and timely follow-through * Exceptional scheduling abilities and advanced proficiency use of Microsoft Office tools * Be forward-looking and planned in approaches * Effective consultative method for problem-solving and capability to achieve results with limited oversight * Demonstrates competence, practical approach, and effective communication skills, with executive experience and strong interpersonal abilities to engage various audiences and build relationships Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets. The U.S. pay range for this position is $79,100 -- $166,000 annually. Pay within this range varies by work location and may also depend on job-related knowledge, skills, and experience. Your recruiter can share more about the specific salary range for the job location during the hiring process. At Adobe, for sales roles starting salaries are expressed as total target compensation (TTC = base + commission), and short-term incentives are in the form of sales commission plans. Non-sales roles starting salaries are expressed as base salary and short-term incentives are in the form of the Annual Incentive Plan (AIP). In addition, certain roles may be eligible for long-term incentives in the form of a new hire equity award. State-Specific Notices: California: Fair Chance Ordinances Adobe will consider qualified applicants with arrest or conviction records for employment in accordance with state and local laws and "fair chance" ordinances. Colorado: Application Window Notice If this role is open to hiring in Colorado (as listed on the job posting), the application window will remain open until at least the date and time stated above in Pacific Time, in compliance with Colorado pay transparency regulations. If this role does not have Colorado listed as a hiring location, no specific application window applies, and the posting may close at any time based on hiring needs. Massachusetts: Massachusetts Legal Notice It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Adobe is proud to be an Equal Employment Opportunity employer. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. Learn more. Adobe aims to make Adobe.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, email accommodations@adobe.com or call **************.

Banking is being reimagined-and customers expect every interaction to be easy, personal, and instant. We are building a universal banking assistant that millions of U.S. consumers can use to transact across all financial institutions and, over time, autonomously drive their financial goals. Powered by our proprietary BankGPT platform, this assistant is positioned to displace age-old legacy systems within financial institutions and own the end-to-end CX stack, unlocking a $200B opportunity and potentially replacing multiple publicly traded companies. Ultimately, our mission is to drive financial well-being for millions of consumers. With over two-thirds of Americans living paycheck to paycheck, 50% holding less than $500 in savings, and only 17% financially literate, we aim to put financial well-being on autopilot to help solve this problem. Senior Executive Assistant to the Founder & CEO Location: San Mateo, CA or San Jose, CA Role Type: Full-time About the Role We are looking for a Senior Executive Assistant to partner closely with our Founder & CEO. This role is central to ensuring the CEO's time, focus, and energy are directed where they matter most. The right candidate will be highly organized, adaptable, and capable of handling sensitive, high-stakes matters with discretion. This position requires someone who has worked directly with founders or C-suite executives in fast-paced, high-growth environments, ideally within Silicon Valley startups. You should have a proven ability to manage complex calendars, prioritize competing demands, and create leverage for a dynamic leader. A sense of urgency, bias for action, and flexibility to work around the CEO's schedule (including after hours when needed) are essential. Key Responsibilities Calendar & Schedule Management: Own and optimize the CEO's calendar, prioritizing meetings and commitments that drive company goals. Time Leverage: Protect the CEO's time by anticipating needs, filtering requests, and ensuring focus on the highest-value activities. Meeting & Preparation: Coordinate, schedule, and prepare the CEO for meetings with relevant materials, briefing documents, and follow-up tracking. Communication Management: Serve as a gatekeeper and liaison, drafting, reviewing, and managing communications on behalf of the CEO. Travel & Logistics: Plan and execute seamless domestic and international travel, including itineraries, accommodations, and contingencies. Execution Support: Track action items, follow up with internal and external stakeholders, and ensure accountability against commitments. Confidential Support: Handle sensitive business and personal matters with professionalism and discretion. After-Hours Availability: Be responsive and flexible to support urgent or time-sensitive matters outside standard business hours. Qualifications 7+ years of experience as an Executive Assistant / Senior Executive Assistant supporting a CEO, founder, or C-level executive. Proven track record of managing complex calendars, schedules, and competing priorities in a fast-paced environment. Strong communication skills-able to write clearly, manage correspondence, and represent the CEO with professionalism. Exceptional organizational and time-management skills, with a sharp eye for detail. High level of discretion, judgment, and emotional intelligence. Comfortable with modern productivity tools (Google Workspace, Slack, Notion, Zoom, etc.). Flexible, adaptable, and committed to making the CEO more effective. What Success Looks Like The CEO's time is focused only on the most strategic and high-value priorities. Meetings and schedules run seamlessly, with proper preparation and follow-up. The CEO operates with clarity, fewer distractions, and greater leverage. Urgent matters are handled quickly, effectively, and often before the CEO is even aware of them. The base salary range for this role will be between $120,000 to $140,000. Final compensation will be determined by a variety of factors, including, but not limited to your location, skills, experience, education, and/or professional certifications. During the phone screening, your recruiter will provide the location-specific salary range for this role. Benefits: 💡 100% paid health, dental & vision care 💰 401(k) match & financial wellness perks 🌴 Discretionary PTO + paid parental leave 🏡 Remote-first flexibility 🧠 Mental health, wellness & family benefits 🚀 A mission-driven team shaping the future of banking At interface.ai, we are committed to providing an inclusive and welcoming environment for all employees and applicants. We celebrate diversity and believe it is critical to our success as a company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender identity, gender expression, sexual orientation, marital status, veteran status, disability status, or any other legally protected status. All employment decisions at Interface.ai are based on business needs, job requirements, and individual qualifications. We strive to create a culture that values and respects each person's unique perspective and contributions. We encourage all qualified individuals to apply for employment opportunities with Interface.ai and are committed to ensuring that our hiring process is inclusive and accessible.

Under the leadership of the Director of HR, the Senior Administrative Assistant, Benefits is responsible for supporting and coordinating department service activities including: reception duties, phone answering, filing, mail distribution, scheduling employees for appointments, managing the continuing education reimbursement program, obtaining full understanding of benefits offerings in order to respond to inquiries and routing to appropriate individual. There is a focus on customer service while communicating with managers, employees, volunteers and the general public. The work requires multitasking and is often fast paced with multiple interruptions. There is heavy data entry and work processing with use of the MS Office Suite. Assists with general office duties and other duties as assigned. Key Responsibilities: Phone & Customer Support: Answer phone calls and check voicemails, responding promptly to inquiries. Handle customer calls and questions on the benefits line and ensure all queries are addressed in a timely manner. Greet visitors and inform the appropriate team members when they arrive for meetings. Document Management: Scan beneficiary forms after Symplr Learning/QS. Make copies of benefits packets for onboarding sessions. Review and process pension packets as they are received. Send benefits packets to newly benefitted employees. Data and Task Management: Perform various Workday tasks and assist walk-ins with related tasks. Handle labor corrections and other administrative duties as required. Update databases monthly to maintain accurate and current records. Send out benefits census reports, spousal waivers, and dependent audits monthly. Financial and Reimbursement Processing: Sign off on Bank of America transactions to ensure proper documentation. Manage CE reimbursements and track hours for employees. Process scholarship applications and advance payments as required. Reports and Documentation: Send monthly Wonderschool reports and benefits census information. Submit reports for every pay period. Make Marcom tickets/requests for various administrative needs. Handle invoices related to the benefits department. General Administration: Monitor and manage benefits-related voicemails and respond appropriately. Assist with processing and organizing various benefits forms and paperwork. Experience 1 year experience in HR required. 1 year experience or exposure to benefits administration preferred. Health care experience preferred. Highly proficient in computer skills including MS word, Excel, PowerPoint, Access required. Working knowledge of office equipment required. Demonstrated high performance in multi-tasking and customer service skills required. Must be able to work independently and be able to communicate clearly. Education High school diploma, or G.E.D. required. Bachelor's degree preferred Licensure/Certifications Desire to achieve HR certification preferred Equal Opportunity Employer Assigned Work Hours: M-F 7:30am-4pm Position Type: Regular Pay Range (based on years of applicable experience): $33.48 to $44.80 The hours employees work determine when a shift differential is paid. Hourly Evening Shift Differential: $2.44Hourly Night Shift Differential: $3.65

Job Description The Executive Assistant will provide comprehensive administrative support across multiple areas, ensuring efficient operations and seamless communication within the organization. This role will manage various day-to-day responsibilities including coordinating incoming calls, emails, and correspondence, supporting the Senior and Executive Pastors with calendar management, travel, and expense reporting, and handling the organization of meetings and events. Additionally, the position will contribute to the church's ministry and staff operations by assisting with sermon preparation, supporting the Men's Ministry activities, supporting the Elder team, and collaborating with HR on staff events. Key Responsibilities: Manage incoming calls, emails, and correspondence efficiently. Support executives with calendar management, travel arrangements, and expense reporting. Reserve and prepare Executive Conference Room and other meeting spaces and arrange for meals or refreshments as needed. Attend weekly Executive Team meetings, keeping the notes current (and archives), making them accessible to others for additions to ministry updates. Process mail and place supply orders. Contribute to the organization and execution of various church-wide activities and initiatives, fostering a positive culture. Produce, print, and post weekly sermon notes. Produce and prep sermon slides. Prepare for Better Man sessions by reserving space, lining up tech support, developing a promotional plan, communicating with attendees from previous years, set up online registration, and order supplies. Produce, print, and post weekly Better Man outlines; prep slides and upload for use by tech support. Upload links to each week's Better Man video recording and outline on the Men's Ministry or other landing page. Coordinate monthly Elders dinner meeting, produce and distribute meeting calendar with Zoom link, maintain confidential Elder notes file. Circulate annual Conflict of Interest forms and other compliance materials via e-signature for Finance department and auditors. Publish Elder candidate announcements and monitor follow-up prior to official addition to the board. Manage Staff Prayer Leader Calendar. Distribute/post staff Communication as needed (email and Workplace Chat). Partner with HR in arranging Staff Lunch / Meeting / Retreat. Coordinate celebration of Staff Workiversaries. The above summary represents the major tasks and duties. This is not intended to be an exhaustive list of all responsibilities. Therefore, the employee may perform other related tasks as needed to support the Venture ministry team as a whole. Qualifications - Education, Skills, Experience: Minimum of 5 years' experience as Executive Administrator. Ability to multitask and prioritize effectively in a fast-paced, dynamic environment. Outstanding interpersonal, written and verbal communication skills; ability to draft clear and professional correspondence. Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) and/or Microsoft Office Suite. Ability to maintain confidentiality and handle sensitive information with discretion. Exceptional organizational and time-management skills with strong attention to detail. Additional Expectations: Has accepted Jesus Christ as personal Lord and Savior. Articulate and model a Christ-centered life consistent with Scripture; a growing and visible personal relationship with Jesus Christ. Actively engaged in the life of the church and ministry outside the daily time at work. Fully support the mission, vision, doctrinal statements, strategy, and leadership of Venture Christian Church. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to see, talk, and hear. The employee frequently is required to stand, walk, and reach with hands and arms. The ability to lift 25 lbs., open filing cabinets and bend, stand, or climb on step ladders as necessary. Work Schedule: Monday - Friday, generally 8:30 am - 5:30 pm. Schedule flexibility to meet position and program requirements. Schedule may change based on ministry and organizational needs.

Universal Audio is looking for an experienced, reliable Executive Assistant who will be responsible for managing the schedule, business travel, offsites, expense reporting and day-to-day responsibilities of our Executive Team. This position requires someone with a keen ability to prioritize many tasks across multiple functions. The Executive Assistant coordinates activities between departments and outside parties. The work is generally of a critical or confidential nature. Success in this role means managing the workload so the Executive Team may stay focused on the most business-critical opportunities and ensuring they make deadlines and hit goals all while promoting company values and maintaining high team morale. The ideal candidate is highly self-motivated, professional, capable of managing their workload by prioritizing tasks in a fast-paced environment. The person thrives in changing environments and excels in bringing order to the things around them. Key Responsibilities Manage calendars for the Executive Team & Senior Teams. This includes managing the corporate calendar and supporting the scheduling of company-wide meetings. Prepare meeting agendas, take meeting minutes, and track follow up action items using tools such as Asana and Trello Learn and stay abreast of UA Product and Technologies Coordinate cross-functionally projects and efforts with the other members of your Executive Administrative Team Arrange complex and detailed domestic and international travel plans and itineraries Support the Human Resources and Marketing teams in event planning and execution Arrange and manage domestic and international travel Plan itineraries Book transportation, lodging, and accommodations Manage and track Executive Team expenses Serves as a liaison with other UA staff members Required Skills & Experience Bachelor's Degree or equivalent experience required 5+ years of experience supporting a CEO or President. Demonstrated proficiency in MS Office, iOS, and Google Docs Communication proficiency Time management Meticulous attention to detail with calendar management and travel arrangements. Collaboration skills Personal effectiveness/credibility Experience using tools such as TaskRabbit and G-suite Ability to manage multiple projects running concurrently and driving them to a swift and thorough close. Ability to anticipate needs and proactively follow through on assignments.

" return to Available Positions For questions about our job openings, contact ***************.

The Executive Assistant will provide comprehensive administrative support across multiple areas, ensuring efficient operations and seamless communication within the organization. This role will manage various day-to-day responsibilities including coordinating incoming calls, emails, and correspondence, supporting the Senior and Executive Pastors with calendar management, travel, and expense reporting, and handling the organization of meetings and events. Additionally, the position will contribute to the church's ministry and staff operations by assisting with sermon preparation, supporting the Men's Ministry activities, supporting the Elder team, and collaborating with HR on staff events. Key Responsibilities: Manage incoming calls, emails, and correspondence efficiently. Support executives with calendar management, travel arrangements, and expense reporting. Reserve and prepare Executive Conference Room and other meeting spaces and arrange for meals or refreshments as needed. Attend weekly Executive Team meetings, keeping the notes current (and archives), making them accessible to others for additions to ministry updates. Process mail and place supply orders. Contribute to the organization and execution of various church-wide activities and initiatives, fostering a positive culture. Produce, print, and post weekly sermon notes. Produce and prep sermon slides. Prepare for Better Man sessions by reserving space, lining up tech support, developing a promotional plan, communicating with attendees from previous years, set up online registration, and order supplies. Produce, print, and post weekly Better Man outlines; prep slides and upload for use by tech support. Upload links to each week's Better Man video recording and outline on the Men's Ministry or other landing page. Coordinate monthly Elders dinner meeting, produce and distribute meeting calendar with Zoom link, maintain confidential Elder notes file. Circulate annual Conflict of Interest forms and other compliance materials via e-signature for Finance department and auditors. Publish Elder candidate announcements and monitor follow-up prior to official addition to the board. Manage Staff Prayer Leader Calendar. Distribute/post staff Communication as needed (email and Workplace Chat). Partner with HR in arranging Staff Lunch / Meeting / Retreat. Coordinate celebration of Staff Workiversaries. The above summary represents the major tasks and duties. This is not intended to be an exhaustive list of all responsibilities. Therefore, the employee may perform other related tasks as needed to support the Venture ministry team as a whole. Qualifications - Education, Skills, Experience: Minimum of 5 years' experience as Executive Administrator. Ability to multitask and prioritize effectively in a fast-paced, dynamic environment. Outstanding interpersonal, written and verbal communication skills; ability to draft clear and professional correspondence. Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) and/or Microsoft Office Suite. Ability to maintain confidentiality and handle sensitive information with discretion. Exceptional organizational and time-management skills with strong attention to detail. Additional Expectations: Has accepted Jesus Christ as personal Lord and Savior. Articulate and model a Christ-centered life consistent with Scripture; a growing and visible personal relationship with Jesus Christ. Actively engaged in the life of the church and ministry outside the daily time at work. Fully support the mission, vision, doctrinal statements, strategy, and leadership of Venture Christian Church. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to see, talk, and hear. The employee frequently is required to stand, walk, and reach with hands and arms. The ability to lift 25 lbs., open filing cabinets and bend, stand, or climb on step ladders as necessary. Work Schedule: Monday - Friday, generally 8:30 am - 5:30 pm. Schedule flexibility to meet position and program requirements. Schedule may change based on ministry and organizational needs.

The Administrative Assistant provides administrative support for the Executive Housekeeper and the Housekeeping department at The Lodge at Pebble Beach. Company Background: For over a century, friends and family, celebrities and athletes, world travelers and locals alike, have flocked to Pebble Beach Resorts. This stunning slice of California's Monterey Peninsula is a wondrous place that we are proud to share. Pebble Beach Company, located in Pebble Beach, California, owns and operates the world-famous Pebble Beach Resorts, including The Lodge at Pebble Beach, The Inn at Spanish Bay and Casa Palmero at Pebble Beach. The company also operates five renowned golf courses: Pebble Beach Golf Links, Spyglass Hill Golf Course, The Links at Spanish Bay, Del Monte Golf Course and The Hay. Its other famed properties include scenic 17-Mile Drive, The Spa at Pebble Beach, Pebble Beach Golf Academy & Practice Facility. It annually hosts premier events such as the Pebble Beach Concours d'Elegance, AT&T Pebble Beach Pro-Am, TaylorMade Pebble Beach Invitational, Pebble Beach Food & Wine and PURE Insurance Championship Impacting First Tee. Essential Duties & Responsibilities: * Answer incoming calls, take and deliver accurate, detailed messages. * Appropriately meet, greet and assist Pebble Beach Company staff, vendors, guests and visitors. * Type miscellaneous memos, documents, correspondence and spreadsheets as directed. * Perform general clerical duties to include but not limited to: Photocopy documents and projects as assigned, faxing, process incoming and outgoing mail, correspondence via email and filing in a timely and confidential manner. * Correct spelling, grammar and format errors in written materials. * Prepare business correspondence (Using word processing, spreadsheet, and presentation computer software) * Send and receive forms and documents to include but not limited to: Payroll documents, Labor Reports, Employee Transition Records, Uniform Issue, Lost and Found, Accounting, Purchasing and Safety. * Perform multifaceted office supports, send out and receive packages, schedule and coordinate meetings, events and other similar activities. * Assist as an Office Coordinator as needed. * Appropriately keep accurate records of supplies, ordering, inventory, equipment and storage. * Manage inventory of amenities/supplies, monitor critical par level of stocks, source for suppliers, submit invoice(s). * Report all inventory and supply problems, discrepancies or deficiencies to the Executive Housekeeper or an Assistant Manager immediately. * Process department purchase orders and invoices for order and payment as authorized by department head. * Stock, order and receive guest and amenity supplies. * Maintain storage areas in neat and well-organized manner. * Maintain strict confidentiality in all guests, personnel and other business-related matters. * Prepare meeting minutes, meeting notes and internal support materials. * Strong work ethic, professionalism, problem-solving and critical thinking skills. * Teamwork, collaboration and assist staff members with their requests and concerns. * Other duties as assigned by managers. * Comply with all safety and health policies and procedures. * Know, model, and integrate Pebble Beach Company culture (mission, values, and standards). Absolutely Required Skills: * Excellent customer service skills. * 3+ year's administrative experience. * Proficient in Microsoft Office. Desired Skills: * Some experience in hospitality industry helpful. Why work for Pebble Beach Company: * Competitive Pay: $22.00 - $23.00/hour. * Enjoy world-class health and wellness benefits. For Full Time employees, comprehensive medical, dental, vision, and life insurance is available. In addition, our Health & Wellness Center provides employees with unlimited access to a physician and medical team to tend to you and your family's health needs free of cost. * Prepare for your future. You will be eligible to participate in our 401(K) retirement program. Pebble Beach Company will match $.75 for every $1 you contribute to your 401(k), up to 6% of eligible compensation. In addition, the company will contribute an amount to your 401K each quarter based on your hours worked, along with a discretionary contribution at the end of each fiscal year. * We encourage YOU to be our guest. You will receive discounts at all Pebble Beach restaurants, retail shops, and our Forbes Five Star Spa. In addition, Hotel discounts are also available during select seasons. * Play our world-famous golf courses! Enjoy our Employee Golf Privileges including Employee Tee Times, Tournaments, and Company Club. * Grow your career with Pebble Beach. We provide opportunities for ongoing learning and development, as well as promotions and transfers to advance your career. * Lunch is on us. Enjoy a complimentary meal during your shift in our Employee Dining Room. We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Job Description The Role: Join our dynamic Farm Department and gain hands-on experience contributing to the production of high-quality crops. This internship will be a combination of farm administration and field intern work, giving you exposure to both the organizational and practical aspects of agriculture. As an intern, you will engage in a variety of tasks and projects, including irrigation management, soil analysis, and more, providing valuable experience in modern agricultural practices. Location(s): Salinas, CA Areas of Responsibility: Develop a working understanding of irrigation systems, tractor operations, and farm field methods. Monitor and track disease and pest levels to support crop health. Ensure proper maintenance and lubrication of wells and equipment. Collect and log irrigation well depths across multiple ranch locations. Gather and submit soil and water samples for laboratory testing. Assist Farm Managers in testing soil nitrate levels in different crops. Perform stand counts in a variety of crops as well as planting acre validation. Support Farm Managers in the day-to-day activities as needed. Operate tractors and irrigation equipment when required. Monitor irrigation flow meters by district. Special projects as assigned. Preferred Qualifications: High school diploma and current college enrollment as a Sophomore, Junior, or Senior. Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to interpret and follow written, verbal, and diagram-based instructions. Working knowledge of basic computer systems; MS Excel experience preferred. Must have valid driver's license. Ideal Candidate: Highly self-motivated, independent, and eager to contribute beyond assigned duties. Hands-on learner with strong problem-solving abilities and a willingness to take initiative. Effective communicator, both verbally and in writing. Team-oriented and supportive of collaborative goals. Observant, proactive, and able to identify small issues before they become problems. Curious, adaptable, and excited to gain real-world agricultural experience. Job Posted by ApplicantPro

Responsive recruiter Benefits: Free food & snacks Training & development 401(k) Company parties Competitive salary Dental insurance Employee discounts Vision insurance Make a difference today! We're hiring PART-TIME/FULL-TIME Administrative Assistant! A Little About Us… Waterworks Aquatics is a premier swim school with 37 locations across California and Colorado. We teach children ages 3 months through adult how to swim. Our mission is to educate and motivate individuals to be safer and learn proper swimming technique. Job Description: As an Administrative Assistant for Waterworks, you will be charged with performing administrative tasks and services to support effective and efficient operations of the company's management team. Primary Responsibilities: Assists with screening and interviewing applicants. Facilitates required documentation to employees of the company. Assists with new hire orientation. Conducts audits on employee accounts to ensure compliance. Documents, organizes, and is accountable for all employee records. Facilitates our onboarding processes with new hires. Answers frequently asked questions from applicants and employees relative to standard policies, hiring processes, training procedures, etc. Organize meetings, including scheduling and sending reminders. Assists with in person meetings as assigned by management. Performs periodic audits of files and records to ensure that all required documents are collected and filed appropriately. Provides support to management for various administrative tasks. Draft, review, and send communication on the behalf of management Maintain confidentiality of sensitive information. Assists with entry level recruiting efforts. Performs other duties as assigned. General Qualifications: Must be able to work at least one weekend day. Excellent verbal and written communication skills. Excellent interpersonal skills with the ability to manage sensitive information. Experience with interviewing is strongly preferred. Excellent organizational skills and attention to detail. Must be able to type 60 WPM, experience with 10 key a plus. Must be results driven and showcase ability to meet project deadlines. Must be proficient with Microsoft Office suite. Must be able to show initiative in the completion of tasks. Must always carry themselves in a professional manner. Has a positive and upbeat personality. Demonstrates impeccable follow through. Numerical ability and data entry skills. A Few Other Things We Look At: People with a positive mindset who are fantastic team players. Someone who is confident, adaptable, ambitious, and an achiever. People who are committed and reliable. Individuals who are open to receiving feedback and are always willing to learn. Someone who is respectful, outgoing, and motivated. Join Our Team! … Here's Why: Get paid well for doing something fun! Competitive compensation because we like to reward hard work. Flexible work schedules. We know you might have other time commitments like school or another job. We'll make it work. Additional benefits. We offer our part-time employees a benefits package that includes dental, vision, disability, 401K, and sick pay. We also offer team appreciation days and other really cool events throughout the year. And of course, free food throughout the year. Who doesn't like that? Compensation: $25.00 - $27.00 per hour Our Mission We're looking for team members who are passionate about making a difference in children's lives through swimming. Our mission is to educate and motivate individuals to be safer and learn proper swimming technique. Our Culture Our goal has always been to have more fun at work than at home. I know it sounds outrageous, but it's true! We like to bring on people that like to have fun and share common interests with those around them. The “real you” is what we're looking for. Your personality traits and talents are what help us to connect with our families. You will not feel like you're punching the clock with this job. Check Us Out Here: **********************

Reporting directly to the Chief of Police, the Executive Assistant to the Chief of Police works independently performing a wide variety of specialized administrative and analytical duties and/or services in support of the Chief and the University Police Department while maintaining a high level of confidentiality. Must have the ability to effectively manage sensitive interpersonal interactions at all levels. Contributes to the completion of broader and more complex organizational or program projects and goals. Often provides project leadership or represents the work unit on key projects within and outside the organization. Exercises initiative and considerable judgement and discretion reflective of a thorough knowledge of a professional administrative specialty and/or program and/or policy areas. Analyzes and addresses problems using reasoning and the interpretation and application of theories and principles to develop and recommend alternatives and best course of action. Work requires coordination with individuals at all levels within the organization and as needed, acts as a representative to outside entities. Key Responsibilities * Serve as first point of contact for the Office of the Chief * Promote accessibility, prioritizing communications and directing inquiries to the appropriate venue with an emphasis on problem-solving * Coordinate administrative support functions for the office of the Chief; often involving evaluation and recommendations related to operational and procedural matters; requires independent decision-making while ensuring all suitable policies and procedures are interpreted and applied appropriately * Research and provide background material on emerging law enforcement or campus issues as needed * Interact with Federal, State, and Local law enforcement agencies at Chief's discretion * Handle CSU Chiefs communications (manage Chief's inbox which has access to labor relations information), maintain confidential files including attorney client privilege at Chief's direction, SUPA labor related confidential files, discipline and recognition files, confidential Background files, POST updates * Supervise and control access to all confidential records * Screen and set access and appointments for the Chief of Police and greet visitors, ascertain nature of business; take action or refer to appropriate office * Review and edit department correspondence sent through the chain of command, ensuring documents and reports are professionally presented and adhere to appropriate policies and procedures * Plan and organize countywide organization meetings held at UPD * Organize and maintain department data drives, ensuring appropriate forms and files are updated * Maintain confidentiality of all sensitive files and materials including but not limited to Internal Affairs and Administrative Investigations. * Operate, maintain, and train other staff on the use of a variety of office equipment and programs, including computers, communication/recording equipment, copier, storage systems and media * Instruct student assistant for seamless support in critical matters related to the office of the chief * Project and plan department equipment needs; order and maintain inventory for office supplies, forms and uniforms * Coordinate office equipment updates and operations with IT and consultants * Facilitate and coordinate department telecommunications needs * Act as the point of contact for building repair/maintenance service requests * Prepare Requisitions, Direct Payments, and reimbursements as needed * Prepare travel arrangements for Chief of Police and other staff members as needed * Maintain, control and issue police badges when needed; determine and maintain proper inventory, working with the vendor to purchase or refurbish as required * Schedule and attend Command Staff (management level) and provide support to same; seek input and provide agendas for these meetings * Prepare department recognition program nominations submitted for the selection process; design related marketing plans and materials * Coordinate catering and logistics for UPD events, interview panels, organizational meetings, swearing in ceremonies, Santa Clara County Police Chiefs' meeting, hosting for Chief's special meetings, department recognition ceremonies * Research with IT and make decisions on hardware to implement and allocate same to department staff as needed * Reserve rooms on campus for special functions e.g., Commencement briefing/debriefing, swearing in ceremonies * Determine department need on a wide variety of department equipment and supplies and ensure that these supplies are always available in appropriate amounts Knowledge, Skills & Abilities * Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations * Ability to understand problems from a broader prospective and anticipate the impact of office administrative problems and solutions in other areas * Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved * Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures * Working knowledge of operational and fiscal analysis and techniques * Ability to work collaboratively with campus partners and prioritize information flow to the Chief * Ability to troubleshoot office administrative problems and respond to all inquiries and requests related to work area * Ability to prioritize issues and inform Chief of most pressing issues * Ability to maintain confidentiality * Thorough mastery of English grammar, punctuation, and spelling * Strong skills in using office software packages, technology, and systems * Ability to train others on new skills and procedures and provide lead work direction * Ability to communicate with constituents in a professional and respectful manner Required Qualifications * Bachelor's degree or professional training program specific to the position and directly related work experience, or a combination of education and experience which demonstrates the ability to perform the essential functions of the position * Three years of administrative work experience Preferred Qualifications * Experience handling confidential and sensitive material * Two (2) years of administrative experience involving public contact or employment at a law enforcement agency Compensation Classification: Confidential Administrative Support II Anticipated Hiring Range: $7,211/month - $7,500/month CSU Salary Range: $4,687/month - $11,223/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary. Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: * Resume * Letter of Interest All applicants must apply within the specified application period: May 27, 2025 through June 10, 2025. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel ************* ************ CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at ****************************************************** and questions may be sent to *************. Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at **************************************************************** The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at ************ or by email at ************************. Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at ******************************************************************* The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at ************ or by email at **********************. Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Advertised: May 27 2025 Pacific Daylight Time Applications close:

The Executive Assistant will provide comprehensive administrative support across multiple areas, ensuring efficient operations and seamless communication within the organization. This role will manage various day-to-day responsibilities including coordinating incoming calls, emails, and correspondence, supporting the Senior and Executive Pastors with calendar management, travel, and expense reporting, and handling the organization of meetings and events. Additionally, the position will contribute to the church's ministry and staff operations by assisting with sermon preparation, supporting the Men's Ministry activities, supporting the Elder team, and collaborating with HR on staff events. Key Responsibilities: Manage incoming calls, emails, and correspondence efficiently. Support executives with calendar management, travel arrangements, and expense reporting. Reserve and prepare Executive Conference Room and other meeting spaces and arrange for meals or refreshments as needed. Attend weekly Executive Team meetings, keeping the notes current (and archives), making them accessible to others for additions to ministry updates. Process mail and place supply orders. Contribute to the organization and execution of various church-wide activities and initiatives, fostering a positive culture. Produce, print, and post weekly sermon notes. Produce and prep sermon slides. Prepare for Better Man sessions by reserving space, lining up tech support, developing a promotional plan, communicating with attendees from previous years, set up online registration, and order supplies. Produce, print, and post weekly Better Man outlines; prep slides and upload for use by tech support. Upload links to each week's Better Man video recording and outline on the Men's Ministry or other landing page. Coordinate monthly Elders dinner meeting, produce and distribute meeting calendar with Zoom link, maintain confidential Elder notes file. Circulate annual Conflict of Interest forms and other compliance materials via e-signature for Finance department and auditors. Publish Elder candidate announcements and monitor follow-up prior to official addition to the board. Manage Staff Prayer Leader Calendar. Distribute/post staff Communication as needed (email and Workplace Chat). Partner with HR in arranging Staff Lunch / Meeting / Retreat. Coordinate celebration of Staff Workiversaries. The above summary represents the major tasks and duties. This is not intended to be an exhaustive list of all responsibilities. Therefore, the employee may perform other related tasks as needed to support the Venture ministry team as a whole. Qualifications - Education, Skills, Experience: Minimum of 5 years' experience as Executive Administrator. Ability to multitask and prioritize effectively in a fast-paced, dynamic environment. Outstanding interpersonal, written and verbal communication skills; ability to draft clear and professional correspondence. Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) and/or Microsoft Office Suite. Ability to maintain confidentiality and handle sensitive information with discretion. Exceptional organizational and time-management skills with strong attention to detail. Additional Expectations: Has accepted Jesus Christ as personal Lord and Savior. Articulate and model a Christ-centered life consistent with Scripture; a growing and visible personal relationship with Jesus Christ. Actively engaged in the life of the church and ministry outside the daily time at work. Fully support the mission, vision, doctrinal statements, strategy, and leadership of Venture Christian Church. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to see, talk, and hear. The employee frequently is required to stand, walk, and reach with hands and arms. The ability to lift 25 lbs., open filing cabinets and bend, stand, or climb on step ladders as necessary. Work Schedule: Monday - Friday, generally 8:30 am - 5:30 pm. Schedule flexibility to meet position and program requirements. Schedule may change based on ministry and organizational needs.