Executive administrative assistant jobs in Savannah, GA

The ideal candidate is a proactive problem solver with exceptional communication skills and meticulous attention to detail. The candidate will have previous experience working in an office environment, performing administrative duties, and supporting executives. Given the changing nature of the executive landscape, flexibility and foresight, while maintaining confidence related to high-level systems and operations, are critical. ESSENTIAL DUTIES AND RESPONSIBILITIES: Responsibilities: Primarily responsible for supporting the Executive Chairman, while also providing assistance to the CEO and executive team as needed to help ensure company goals are achieved and operations run efficiently Maintain and enhance internal processes that support executives across the company, coordinating both internal and external resources to streamline workflows Manage comprehensive travel arrangements for the Executive Chairman, including the planning and coordination of detailed itineraries for both domestic and international trips Book and manage private and commercial flights, ground transportation, and accommodations Anticipate travel needs and proactively manage passport/visa requirements and other documentation Prepare detailed travel briefs, including weather, time zones, currency exchange rates, and cultural norms when applicable Coordinate with hosts, clients, and destination contacts to ensure seamless transitions and punctual arrivals Develop contingency plans and maintain constant communication during travel to manage changes and disruptions Oversee post-travel reconciliation, including expense reports, receipts, and travel summaries Coordinate complex scheduling and extensive calendar management, including oversight of content and information flow to senior executives Plan meetings and events, ensuring all logistics are handled smoothly and efficiently Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business Assist in reviewing financial reports and summarizing key information and insights for the Executive Chairman, CEO, and executive team Research, source, and purchase thoughtful and appropriate gifts for clients, employees, and personal contacts across a range of occasions, maintaining discretion and attention to detail Knowledge, Skills and Abilities: Ability to influence, adapt, and lead through ambiguity and change in a dynamic growth environment Results-oriented, with a focus on driving continuous improvement that positively impacts the organization Highly organized and able to effectively prioritize and manage multiple projects and priorities simultaneously; detail-oriented Excellent interpersonal, verbal, and written communication, presentation, and facilitation skills Ability to develop ‘client-ready' presentation material and communicate effectively with a broad range of stakeholders Thrives in a fast-paced environment with multiple priorities Ability to understand and adjust to changing priorities, circumstances, direction, and personal styles Strong decision-making skills - able to recognize and research a problem, identify root causes and cost impact, and apply past experiences to identify alternative solutions Strong financial acumen with the ability to understand financial reports Excellent written and verbal communication skills Strong time-management skills and the ability to organize and coordinate multiple projects at once Proficiency in Google Workspace, Microsoft Office (specifically PowerPoint), Apple products (specifically iPhone), and other office productivity tools, with an aptitude to learn new software and systems Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge Maintains the highest level of confidentiality in handling company information and executive matters EDUCATION AND REQUIREMENTS Required: 5+ years' experience in an administrative role reporting directly to senior management PHYSICAL REQUIREMENTS: Prolonged periods sitting/standing at a desk and working on a computer Must be able to lift up to 15 pounds at times

The ideal candidate is a proactive problem solver with exceptional communication skills and meticulous attention to detail. The candidate will have previous experience working in an office environment, performing administrative duties, and supporting executives. Given the changing nature of the executive landscape, flexibility and foresight, while maintaining confidence related to high-level systems and operations, are critical. ESSENTIAL DUTIES AND RESPONSIBILITIES: Responsibilities: * Primarily responsible for supporting the Executive Chairman, while also providing assistance to the CEO and executive team as needed to help ensure company goals are achieved and operations run efficiently * Maintain and enhance internal processes that support executives across the company, coordinating both internal and external resources to streamline workflows * Manage comprehensive travel arrangements for the Executive Chairman, including the planning and coordination of detailed itineraries for both domestic and international trips * Book and manage private and commercial flights, ground transportation, and accommodations * Anticipate travel needs and proactively manage passport/visa requirements and other documentation * Prepare detailed travel briefs, including weather, time zones, currency exchange rates, and cultural norms when applicable * Coordinate with hosts, clients, and destination contacts to ensure seamless transitions and punctual arrivals * Develop contingency plans and maintain constant communication during travel to manage changes and disruptions * Oversee post-travel reconciliation, including expense reports, receipts, and travel summaries * Coordinate complex scheduling and extensive calendar management, including oversight of content and information flow to senior executives * Plan meetings and events, ensuring all logistics are handled smoothly and efficiently * Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business * Assist in reviewing financial reports and summarizing key information and insights for the Executive Chairman, CEO, and executive team * Research, source, and purchase thoughtful and appropriate gifts for clients, employees, and personal contacts across a range of occasions, maintaining discretion and attention to detail Knowledge, Skills and Abilities: * Ability to influence, adapt, and lead through ambiguity and change in a dynamic growth environment * Results-oriented, with a focus on driving continuous improvement that positively impacts the organization * Highly organized and able to effectively prioritize and manage multiple projects and priorities simultaneously; detail-oriented * Excellent interpersonal, verbal, and written communication, presentation, and facilitation skills * Ability to develop 'client-ready' presentation material and communicate effectively with a broad range of stakeholders * Thrives in a fast-paced environment with multiple priorities * Ability to understand and adjust to changing priorities, circumstances, direction, and personal styles * Strong decision-making skills - able to recognize and research a problem, identify root causes and cost impact, and apply past experiences to identify alternative solutions * Strong financial acumen with the ability to understand financial reports * Excellent written and verbal communication skills * Strong time-management skills and the ability to organize and coordinate multiple projects at once * Proficiency in Google Workspace, Microsoft Office (specifically PowerPoint), Apple products (specifically iPhone), and other office productivity tools, with an aptitude to learn new software and systems * Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge * Maintains the highest level of confidentiality in handling company information and executive matters EDUCATION AND REQUIREMENTS Required: * 5+ years' experience in an administrative role reporting directly to senior management PHYSICAL REQUIREMENTS: * Prolonged periods sitting/standing at a desk and working on a computer * Must be able to lift up to 15 pounds at times

Description - External * Under general supervision, performs a wide range of office administration duties for assigned functions or program areas, duties may be complex in nature and may involve access to confidential information. * May research, investigate, and/or resolve program data or issues. Drafts documentation, reports, or presentations. Represents program or unit, provides information and assistance to internal and external customers. * Provides administrative support to assigned area. * Provides assistance and problem resolution to claimants, employers, staff, other agencies, and/or the general public. Provides program, administrative, and/or technical assistance and interpretation * Researches and resolves detailed program or client issues/questions and prepares documents. * Provides program, administrative, and/or technical assistance to customers and staff Researches and/or resolves program or client issues or questions May represent the manager in various matters. * Supports routine administrative functions for the agency/office, such as travel expenses, car rentals, leases, vendors, contracts, telecommunications, building security, purchasing, billing/credit, inventory, property control, personnel, payroll, and etc Qualifications - External High school diploma/GED and three (3) years of job-related experience; or one (1) year of experience required at the lower level Admin Assistant 1 (GST050) or position equivalent. . Preferred Qualifications - External Preferred qualifications for this position include proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, as well as experience with data entry, record-keeping, and database management. Candidates should possess a strong ability to multitask and efficiently prioritize tasks while maintaining excellent attention to detail and accuracy in handling records. Effective verbal and written communication skills are essential, along with a solid understanding of data privacy policies such as HIPAA, particularly in healthcare settings. The ability to handle sensitive information with discretion is crucial. Qualifications - External High school diploma/GED and three (3) years of job-related experience; or one (1) year of experience required at the lower level Admin Assistant 1 (GST050) or position equivalent. . High school diploma/GED and three (3) years of job-related experience; or one (1) year of experience required at the lower level Admin Assistant 1 (GST050) or position equivalent. . Additional Information * Agency Logo: * Requisition ID: ADM0J4D * Number of Openings: 1 * Shift: Day Job * Posting End Date: Jan 10, 2026

Hobart Service, an Illinois Tool Works Company, has been in business for over 120 years and is the trusted source for Commercial Food Equipment Service Solutions. We have over 1,700 associates nationwide who serve as valued partners to our customers. Our employees are dedicated to providing the best customer service, give back to the communities where they live and work, and demonstrate the ITW values of Integrity, Simplicity, Trust, Respect and Shared Risk. SUMMARY The selected candidate will be able to perform a variety of duties with a focus on Accounts Receivables, Accounts Payable, Dispatching, invoicing, maintain various files and other functions as needed. The incumbent will be able to prepare and/or maintain Excel and Word documents for correspondence, forms, orders, etc. The individual must be able to display professionalism and use tact on the telephone when talking to customers and other employees. Individual must be cross trained in all office administration functions. The candidate will perform various other clerical functions as necessary. Supervisory Responsibilities This position has no direct or indirect supervisory responsibilities. QUALIFICATIONS The requirements listed below are representative of the knowledge, skill, and/or ability required to perform this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and Work Experience High school diploma or GED Desired Education/Experience Associates Degree in a business related field is preferred, but not required. Certificates and Licenses None Job -Specific Knowledge To perform this job successfully, the individual needs to demonstrate knowledge of these areas as they relate to the primary functions of the job. * Customer Service - highly professional demeanor with excellent telephone skills and etiquette. Utilizes various interpersonal styles and communication methods to positively assist and influence customers. * Problem Solving - fundamental role in finding ways to address all types of problems by having a good approach to a problem without being ineffective, favoring or causing painful consequences. * Safety at Work - learns to keep the organization safe from different risks by developing a high sense of alertness that detects danger from afar and stops it before it causes risk, danger or injury to themselves, or others. COMPETENCIES To perform the job successfully, an individual should demonstrate the following competencies. Technical and Communication Skills * Ability to learn new technology * Excellent phone and communication skills. * Basic knowledge of / working knowledge of Windows applications and Microsoft Office programs such as Word and Excel. Quality * Demonstrates accuracy and thoroughness. * Looks for ways to improve and promote quality. * Applies feedback to improve performance. * Monitors own work to ensure quality. Quantity * Completes work in timely manner. * Strives to increase productivity. * Works quickly. Attendance/Punctuality * Is consistently at work and on time. * Ensures work responsibilities are covered when absent. * Arrives at meetings and appointments on time. Dependability * Follows instructions, responds to management direction. * Takes responsibility for own actions. Teamwork * Balances team and individual responsibilities. * Exhibits objectivity and openness to others' views. * Gives and welcomes feedback. * Contributes to building a positive team spirit. * Puts success of team above own interests. * Able to build morale and group commitments to goals and objectives. * Supports everyone's efforts to succeed. * Recognizes accomplishments of other team members. * Keeps commitments. * Commits to extended hours of work when necessary to reach goals. * Completes tasks on time. Safety * Ability to read and understand safety guidelines of the business. * Ability to approach job responsibilities with an emphasis on safety, efficiency, and quality. * Performs periodic visual safety inspections of vehicle and equipment, reports vehicle and tool defects and takes them out of service until repairs are made or items replaced. * Demonstrates a comprehensive knowledge of company products and services. Time Management and Communication Skills * Prioritizes regular workload, special tasks and concurrent projects, allocating time and resources to ensure that work is completed accurately and efficiently within established time frame. * Demonstrated ability to communicate orally with individuals from within and outside the organization. * Demonstrates crisis/conflict resolution skills. * Ability to self-motivate and take direction from senior technicians and management. * Thrives in multi-tasking environment and can adjust priorities quickly. PHYSICAL DEMANDS & WORK ENVIRONMENT The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands While performing the duties of this Job, the employee may: * Lift up to 75 lbs with or without assistance * Climb up to 10 ft with an A-frame ladder * Occasional roof access may be necessary through extension ladders or fixed ladders greater than 20 feet * Kneel, squat, bend, push/pull * Move in different positions to accomplish tasks in various environments including tight and confined spaces Working Conditions * Office facility * Exposure to noise, heat, cold, slippery, wet dirty conditions may occur * Travel requirement up to 10% of time Hours of Work * Normal business hours with occasional/frequent/extended hours as needed * Flexibility with schedule to meet critical deadlines * Extended hours may include nights and/or weekends * Normal scheduled hours cover early mornings, evenings and/or weekends * Be available to work overtime as required Hobart Service is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. ITW and Hobart Service are committed to providing a healthy and safe environment for all employees. To demonstrate this commitment, Hobart Service is tobacco-free (including e-cigarettes) on campuses and within company vehicles and maintains a drug-free workplace. If you are a qualified individual with a disability and are unable or limited in your ability to use or access the online application system process due to your disability, please contact Human Resources at **************************** to request assistance. No other requests will be acknowledged. ITW is an equal opportunity employer. We value our colleagues' unique perspectives, experiences and ideas and create workplaces where everyone can develop their careers and perform to their full potential. As an equal employment opportunity employer, ITW is committed to equal employment opportunity and fair treatment for employees, beginning with the hiring process and continuing through all aspects of the employment relationship. All qualified applicants will receive consideration for employment without regard to race, color, sex, gender identity, sexual orientation, religion, national origin, age, disability, protected Veteran status or any other characteristic protected by applicable federal, state, or local laws.

Who Are We? UniUni, a North American leader in last-mile logistics, delivers tens of millions of parcels annually in Canada, from Coast to Coast, and is rapidly expanding across the United States. Founded in 2019, UniUni's tech-driven innovation and crowdsourcing delivery model offers fast, economical, and reliable services to local, national, and international e-commerce clients. What Do We Offer? At UniUni, we offer exciting opportunities to our employees to achieve their career goals. We value lateral moves as much as vertical promotions - we believe all roles should develop your skills, broaden your experience, and help you build a rewarding career. We know you are not only seeking a job, but a career to pursue. If you are ready to join UniUni's dynamic team, while working hard and having fun doing it, we invite you to apply online and let us know how you can be part of our success story Requirements Responsibilities l Assist in receiving, dispatching, inspecting, handling and stocking inbound products； l Receives returns, counts and confirms quantities, determines condition and completes paperwork; l Arranges for pick-up of shipments, contacts delivery drivers and coordinates schedules; l Communicates effectively with the other departments in the company； l Responds quickly to customer/client inquiries, resolves problems, and communicates service issues to supervisor; l Encourages safe work practices in others； l Arranges daily cycle count and follow variance; l Weekly report updates; l Other duties as assigned to the position Qualifications l Bachelor or international equivalent; l 1 years of relevant experience preferred, no experiences is ok, everything will be trained； l Moderate computer skills, assist in report data collection. l Strong responsibility, follow supervision, good communication skills Morning shift 6:30AM-3:30PM Benefits Benefits: 401K, Dental, Vision, Medical insurance, Paid Holiday, Paid Time Off, Paid Sick Leave, Management training program, H1B Sponsorship. $18-22/hour during first three monthes, will increase after probationary period.

The Human Services Department has the perfect opportunity just for you! Come and join our team as an Administrative Assistant. This position performs a variety of intermediate to complex administrative and clerical functions in support of the department. Some duties and projects may be of a highly confidential or sensitive nature and is based upon the department assigned. We offer an excellent benefits package to include health, dental and vision, defined contribution plan (457b), life insurance, wellness programs, vacation leave, sick leave, 12 paid holidays, employee assistance program, home buyers program, tuition reimbursement and more! Apply Today!!! * Performs word processing duties for preparation of memoranda, letters, departmental procedures, agendas, resolutions, ordinances, and other documents. * Processes invoices for payment and is responsible for departmental purchasing records and related documents. * Prepares and gathers budget information for data entry and reports. * Maintains records of expenditures and reconciles accounts. * Performs research on policy, rules and regulations, and historical data. * Maintains the departmental calendars. * Enters departmental payroll and prepares personnel forms for worker's compensation, accident reports, insurance, risk management, and any other necessary related forms or payroll functions. * Maintains comprehensive confidential, sensitive personnel records; assists in preparing Personnel Action forms for discipline, including demotion, termination of employees working with HR Analyst. * Prepares and coordinates travel arrangements for conferences and training in accordance with policy and procedures. * Responds to inquiries from the public in person and by telephone. * Answers telephones; provides information and assistance, takes messages or forwards to appropriate personnel; greets and assists visitors. * Responds to service requests. * Receives, counts, verifies, transports and deposit funds collected, if applicable. * Inventories and orders supplies as necessary. * Performs other related duties as assigned. Requires Associate Degree in Business or Public Administration or related field supplemented by two (2) years of administrative, clerical, or customer service experience; or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Must possess and maintain a valid state driver's license with an acceptable driving history. Work Location: 1410 - B Richards Street Savannah, GA Work Hours: Monday - Friday 8:15 am - 5:00 pm; and occasional Saturdays from 7:30 am to 2:00 pm Additional Requirements Background investigation, including supervised drug screen, post offer/pre-employment medical screen; and verification of education, certifications, and licenses required prior to employment. KNOWLEDGE, SKILLS & ABILITIES: * Knowledge of the principles and practices of governmental accounting. * Knowledge of municipal auditing principles and practices. * Knowledge of city budgetary and purchasing policies. * Knowledge of relevant local, state, and federal regulations. * Knowledge of office equipment. * Skill in developing short- and long-range plans. * Skill in establishing priorities and organizing work. * Skill in public and interpersonal relations. * Skill in the use of office equipment and in the training of others in its use. * Skill in oral and written communication.

at Clarvida - Georgia Clarvida's success is built on the strength of our people: individuals who bring the right skills and a deep commitment to our mission of improving lives and communities. Our employees are empowered to bring their full potential to the table, ensuring long-term success for our team and those we serve. Administrative AssistantAs our Administrative Assistant, you will be the first impression for Clarvida with our clients and community partners. This position is sensitive to the diverse and special needs of our clients and communicates professionally and effectively orally and in writing. Our Administrative Assistant performs office management and clerical duties, ensures front desk coverage, provides scheduling and report assistance to staff, and handles mail correspondence. Perks of this role: $16.00-$17.00/hour Weekday office-based position Stability and growth working for a national agency What we are looking for: High School diploma/GED Valid Georgia Driver's License and clean Motor Vehicle Record (MVR); Clean Criminal Back Ground Check (no conviction or credible evidence of abuse, neglect, or sexual exploitation-child or adult) What we offer: Full Time Employees: Paid vacation days that increase with tenure Separate sick leave that rolls over each year Up to 10 Paid holidays* Medical, Dental, Vision benefit plan options DailyPay- Access to your daily earnings without waiting for payday* Training, Development and Continuing Education Credits for licensure requirements All Employees: 401K Free licensure supervision Employee Assistance program Pet Insurance Perks @Clarvida- national discounts on shopping, travel, Verizon, and entertainment Mileage reimbursement* Company cellphone *benefits may vary based on Position/State/County Application Deadline: Applications will be reviewed on a rolling basis until the position is filled. If you're #readytowork we are #readytohire! Now hiring! Not the job you're looking for? Clarvida has a variety of positions in various locations; please go to ******************************************** To Learn More About Us: Clarvida @ ************************************************** Clarvida is an equal opportunity employer with a commitment to diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other protected characteristic. "We encourage job seekers to be vigilant against fraudulent recruitment activities that are on the rise across the healthcare industry. Communication about legitimate Clarvida job opportunities will only come from an authorized Clarvida.com email address, from a [email protected] email, or a personal LinkedIn account that is associated with a Clarvida.com email address."

Under the supervision of the Operations Administrative Supervisor/Planner or Assistant Manager - Operations, the Operations Administrative Coordinator performs a variety of administrative duties related to container handling operations, payroll, and employee related matters. Upholds the values of the GPA to promote Safety, Integrity, Respect, Community, Creativity and Opportunity. Promotes a safe work environment by participating in safety initiatives and reporting unsafe conditions and behaviors. JOB DUTIES AND REQUIREMENTS: 1. Performs a variety of clerical duties such as filing, inventory, copying, answering telephone inquiries, typing, updating reports, and reception work as required. Performs all manual job functions. 2. Enters, facilitates, and verifies orders into the NAVIS system based upon a variety of customer requests. Ensures orders are complete with information in NAVIS before processing. 3. Communicates verbal orders to yard operators. 4. Processes service orders for billing submission (chassis bundling/unbundling, dig moves, stack relocations, gate overtime, etc.). 5. Adjusts computer inventory to reflect on-port changes, such as physical transfer, transfer of ownership, etc. Reports and corrects discrepancies between physical and computer inventory. 6. Coordinates the movement of all containers within the Garden City Terminal. 7. Performs error resolution on containers and chassis. 8. Coordinates and plans import/export/empty containers for efficient yard and vessel operations. 9. Performs detailed research and assists in testing new computer procedures and screens. 10. Willing and capable to train other administrative personnel as needed. 11. Works with the GPA ADP payroll system in processing employee time and benefits to ensure pay is processed accurately. 12. Performs other duties as assigned. JOB REQUIREMENTS: Knowledge, Skills and Abilities: Knowledge of general office procedures and operation of office equipment required. Must have the ability to input large volumes of data into GPA's systems accurately and efficiently. Ability to type 35 wpm, or more, and use the numerical keypad. Experience with Microsoft Word and Excel desired. Possess skills to interact and communicate effectively and professionally with the GPA staff on all levels of administration including immediate supervisor, management and co-workers required. Must be willing and able to work weekends, holidays, shift work, overtime, and telecommuting as needed. Education and/or Experience: High school diploma or equivalent required. Four-year college degree in business or related field highly desired. Familiarity with operations of shipping industry also desired. Other Requirements: Must meet the criteria for and obtain a Transportation Worker Identification Credential (TWIC). Valid state driver's license required.

Hobart Service, an Illinois Tool Works Company, has been in business for over 120 years and is the trusted source for Commercial Food Equipment Service Solutions. We have over 1,700 associates nationwide who serve as valued partners to our customers. Our employees are dedicated to providing the best customer service, give back to the communities where they live and work, and demonstrate the ITW values of Integrity, Simplicity, Trust, Respect and Shared Risk. SUMMARY The selected candidate will be able to perform a variety of duties with a focus on Accounts Receivables, Accounts Payable, Dispatching, invoicing, maintain various files and other functions as needed. The incumbent will be able to prepare and/or maintain Excel and Word documents for correspondence, forms, orders, etc. The individual must be able to display professionalism and use tact on the telephone when talking to customers and other employees. Individual must be cross trained in all office administration functions. The candidate will perform various other clerical functions as necessary. Supervisory Responsibilities This position has no direct or indirect supervisory responsibilities. QUALIFICATIONS The requirements listed below are representative of the knowledge, skill, and/or ability required to perform this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and Work Experience High school diploma or GED Desired Education/Experience Associates Degree in a business related field is preferred, but not required. Certificates and Licenses None Job -Specific Knowledge To perform this job successfully, the individual needs to demonstrate knowledge of these areas as they relate to the primary functions of the job. • Customer Service - highly professional demeanor with excellent telephone skills and etiquette. Utilizes various interpersonal styles and communication methods to positively assist and influence customers. • Problem Solving - fundamental role in finding ways to address all types of problems by having a good approach to a problem without being ineffective, favoring or causing painful consequences. • Safety at Work - learns to keep the organization safe from different risks by developing a high sense of alertness that detects danger from afar and stops it before it causes risk, danger or injury to themselves, or others. COMPETENCIES To perform the job successfully, an individual should demonstrate the following competencies. Technical and Communication Skills • Ability to learn new technology • Excellent phone and communication skills. • Basic knowledge of / working knowledge of Windows applications and Microsoft Office programs such as Word and Excel. Quality • Demonstrates accuracy and thoroughness. • Looks for ways to improve and promote quality. • Applies feedback to improve performance. • Monitors own work to ensure quality. Quantity • Completes work in timely manner. • Strives to increase productivity. • Works quickly. Attendance/Punctuality • Is consistently at work and on time. • Ensures work responsibilities are covered when absent. • Arrives at meetings and appointments on time. Dependability • Follows instructions, responds to management direction. • Takes responsibility for own actions. Teamwork • Balances team and individual responsibilities. • Exhibits objectivity and openness to others' views. • Gives and welcomes feedback. • Contributes to building a positive team spirit. • Puts success of team above own interests. • Able to build morale and group commitments to goals and objectives. • Supports everyone's efforts to succeed. • Recognizes accomplishments of other team members. • Keeps commitments. • Commits to extended hours of work when necessary to reach goals. • Completes tasks on time. Safety • Ability to read and understand safety guidelines of the business. • Ability to approach job responsibilities with an emphasis on safety, efficiency, and quality. • Performs periodic visual safety inspections of vehicle and equipment, reports vehicle and tool defects and takes them out of service until repairs are made or items replaced. • Demonstrates a comprehensive knowledge of company products and services. Time Management and Communication Skills • Prioritizes regular workload, special tasks and concurrent projects, allocating time and resources to ensure that work is completed accurately and efficiently within established time frame. • Demonstrated ability to communicate orally with individuals from within and outside the organization. • Demonstrates crisis/conflict resolution skills. • Ability to self-motivate and take direction from senior technicians and management. • Thrives in multi-tasking environment and can adjust priorities quickly. PHYSICAL DEMANDS & WORK ENVIRONMENT The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands While performing the duties of this Job, the employee may: • Lift up to 75 lbs with or without assistance • Climb up to 10 ft with an A-frame ladder • Occasional roof access may be necessary through extension ladders or fixed ladders greater than 20 feet • Kneel, squat, bend, push/pull • Move in different positions to accomplish tasks in various environments including tight and confined spaces Working Conditions • Office facility • Exposure to noise, heat, cold, slippery, wet dirty conditions may occur • Travel requirement up to 10% of time Hours of Work • Normal business hours with occasional/frequent/extended hours as needed • Flexibility with schedule to meet critical deadlines • Extended hours may include nights and/or weekends • Normal scheduled hours cover early mornings, evenings and/or weekends • Be available to work overtime as required Hobart Service is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. ITW and Hobart Service are committed to providing a healthy and safe environment for all employees. To demonstrate this commitment, Hobart Service is tobacco-free (including e-cigarettes) on campuses and within company vehicles and maintains a drug-free workplace. If you are a qualified individual with a disability and are unable or limited in your ability to use or access the online application system process due to your disability, please contact Human Resources at **************************** to request assistance. No other requests will be acknowledged. ITW is an equal opportunity employer. We value our colleagues' unique perspectives, experiences and ideas and create workplaces where everyone can develop their careers and perform to their full potential. As an equal employment opportunity employer, ITW is committed to equal employment opportunity and fair treatment for employees, beginning with the hiring process and continuing through all aspects of the employment relationship. All qualified applicants will receive consideration for employment without regard to race, color, sex, gender identity, sexual orientation, religion, national origin, age, disability, protected Veteran status or any other characteristic protected by applicable federal, state, or local laws.

Job Description All Things Chocolate & More in Richmond Hill, GA is looking for one admin assistant to join our 14 person strong team. We are located on 10471 Ford Ave. Our ideal candidate is a self-starter, punctual, and hard-working. Responsibilities Field telephone calls Receive and direct visitors Maintain and coordinate schedules, appointments, and calendars Create spreadsheets, presentations, and marketing materials Maintain an organized filing system Conduct internet research Place orders for office equipment or business needs Enter data into reports as needed Create email and postal mail campaigns Qualifications Exceptional attention to detail Ability to organize and create orderly systems Experienced in computer technology that includes excel, google docs, powerpoint, and social media marketing We are looking forward to receiving your application. Thank you.

SERVPRO of Savannah Restoration Administrative Specialist Do you love helping people through difficult situations? So do we! Don't miss your chance to join our essential business as a Restoration Administrative Specialist. In this position you will be part of a team committed to providing real help during the difficult circumstances that arise when Fire, Water, Mold and other disaster events impact people's homes or businesses. We're seeking someone who is great on the phone, can think on their feet, is a serious multi-tasker and is willing to learn. If you are self-motivated, takes ownership of their job, truly enjoys providing superior service, and loves being part of a team, then you'll thrive in this fast-paced, close-knit work environment. Come join the SERVPRO of Savannah team and help make a difference in people's lives every day . Don't just go to work. Do good work! Primary Responsibilities Provide excellent customer service over phone and in person Communicate effectively with customers and insurance personnel Receive and dispatch calls and job referrals Prepare estimates and bill invoices Complete internal job file requirements Coordinate crew and job scheduling Perform general administration duties Assist other departments, as needed Position Requirements 2+ year(s) of administrative or office-related experience preferred Customer service experience, quality assurance, and scheduling a plus Outstanding written and verbal communication skills, and a consistently professional tone of voice Ability to remain calm and professional during tense or stressful situations Very self-motivated, organized, goal-oriented with strong attention to detail and the ability to multi-task Capability to work in a fast-paced, team-oriented office environment Proficiency in Microsoft Office (i.e., Outlook, Word, Excel) and ability to learn industry specific software Ability to successfully complete a background check subject to applicable law Hours 40 hours per week during regular business hours, flexible to work overtime when required SERVPRO of Savannah is an EOE M/F/D/V employer. Independently Owned and Operated Work schedule Monday to Friday Benefits Paid time off Health insurance Dental insurance Vision insurance Life insurance 401(k) 401(k) matching Other

Job Description Our Client is seeking a proactive and highly organized Administrative Assistant to support operations at Plant McIntosh. The ideal candidate will provide a broad range of administrative services including calendar management, event coordination, supply tracking, and documentation processing. The position requires exceptional professionalism, attention to detail, and the ability to manage responsibilities independently in a fast-paced utility environment. Key Responsibilities: Provide administrative support to plant management and staff with professionalism and confidentiality. Independently manage calendars, schedule meetings, and coordinate logistics for on-site events and catering. Process and track employee timesheets and procurement card reports. Maintain office supply inventory and ensure timely ordering of materials. Support documentation and recordkeeping efforts across departments. Foster a safe and compliant work environment by adhering to company policies and PPE protocols. Prepare agendas, follow-up actions, and meeting materials for internal and external stakeholders. Handle incoming communications and coordinate with internal teams as needed. Required Skills & Qualifications: High school diploma or equivalent (Associate degree preferred). Proficiency in Microsoft Office applications including Excel, Outlook, and Teams. Experience with Maximo and Oracle systems strongly preferred. Ability to work with minimal supervision and handle confidential information. Strong organizational and time management skills with the ability to multitask efficiently. Quick learner with the ability to adapt to new applications and technologies. Strong interpersonal skills and a customer service-oriented mindset. Work Conditions: Onsite work required at Plant McIntosh. PPE (Personal Protective Equipment) required in certain work areas. Full-time, leased worker assignment for a 3-year period.

As an administrative assistant for the International Student Services Office (ISSO) and the SCAD Language Studio (SLS), you will answer phones, manage the inbox, and help with communication materials such as reports, fact books, and email templates. You will also welcome visitors to Norris Hall and schedule adviser appointments using Collate. Among other duties, you will process and distribute mail, and support ISSO and SLS programs. Additionally, you will manage Norris Hall event space bookings, building repair requests, and office supply orders. Minimum qualifications: * Bachelor's degree in a related discipline * At least one year of experience in an academic environment * Computer skills including Microsoft Office and Banner or a similar software Preferred qualifications: * Knowledge of F-1 visa student regulations and Terra Dotta software Travel required: * Less than 10% Work hours: The university work week is Sunday through Saturday. Most offices are open Monday through Friday 8:30 a.m. to 5:30 p.m. To accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings. ADA tag: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and minimum qualifications listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and/or meet the minimum qualifications.

Job Details WRIGHT DIRECTIONS - RIDGELAND - RIDGELAND, SC Full Time DayAdministrative Assistant Job Title: Administrative Assistant ( Bilingual ) Pay Rate: $16.00 per hour Schedule: Full-time About Us: We are a behavioral health organization dedicated to improving the lives of children, adolescents, and adults. Our mission is to provide compassionate, evidence-based care in a supportive and structured environment. Position Overview: We are looking for a detail-oriented, computer-savvy Administrative Assistant to join our team. This role plays a key part in maintaining the integrity and quality of our services across both child and adult behavioral health programs. Responsibilities: Review clinical documentation to ensure accuracy, completeness, and compliance Monitor adherence to regulatory requirements and internal policies Collaborate with clinical and administrative staff to support continuous improvement Provide feedback and support for documentation Maintain organized records and generate quality-related reports using electronic systems Qualifications: Experience in quality assurance, compliance, or administrative support (preferred) Strong computer skills and comfort with electronic health record systems High attention to detail and strong communication skills Ability to work independently and collaboratively in a team environment Experience in a behavioral health setting or familiarity with mental health services is a plus Benefits: $16.00 per hour 12 days of paid time off (PTO) annually 8 paid holidays per year 401(k) with company match Opportunity to support meaningful work in both child and adult mental health services

Full-time Description Are you interested in building a career with other TOP PERFORMERS?Effingham Health System is committed to providing exceptional care and services in an environment that supports professional growth, diversity, and inclusion. Every team member's experience and work-life balance are a priority in our organization.EHS culture encourages and supports individuals in pursuing their career goals and well-being by providing work-life balance, flexible scheduling, career development, and all the benefits and perks you need for yourself and your family. Benefits: Retirement plans 403 (b) and 457 Health insurance Dental Insurance Vision insurance Prescription Drug Plan Hospital Discount Flexible spending account Paid time off Extended Days off (Sick time) Employee assistance program Strive365 Wellness Program Basic Life insurance (Employer Paid) Voluntary Life insurance/Accident/Critical Illness Disability (LTD and STD) Tuition reimbursement Legal and ID Shield Discounted Gym membership Cafeteria Payroll Deduction Employee Perks Program Student Loan Relief and Assistance Employee Rewards and Recognition Program Bereavement Leave JOB SUMMARY Under the general direction of the Director of Nursing (Care Center), the Administrative Assistant provides a variety of advanced administrative, confidential, and technical support to the Director of Nursing and clerical support to the Department. The Administrative Assistant serves as the first point of contact to the DON and is responsible for maintaining and administering staff scheduling, assisting with filling staffing vacancies, receiving and preparing outgoing mail, preparing correspondence, scheduling appointments, taking minutes for meetings, and screening/responding to calls on behalf of the Director. The Administrative Assistant will be responsible for assisting the Care Center Supervisory Staff in tracking licensure, certification, annual training, competency assessments, etc. and maintaining spreadsheets/databases for the Department in accordance with JCAHO, federal, state, and local guidelines, organizational and departmental policies and procedures. STANDARDS OF PERFORMANCE 1. Assures adherence to EHS mission, core values, guiding principles, business standards and administrative practices. 2. Oversee staffing needs and is responsible for coordinating and scheduling staff, as well as communicating daily staffing coverage. 3. Minimizes avoidable premium pay (Overtime) through effective scheduling and timekeeping. 4. Reviews and tracks requests for Vacation and Time-off. Coordinates scheduling to meet these needs. 5. Responsible for immediately responding to scheduling conflicts, emergencies and/or “call outs”. 6. Immediately Notifies the DON, Administrative Nurse and Staff Development Coordinator when all efforts have failed to fill slots, due to call-ins and/or critical shortage. 7. Notifies the DON, Administrative Nurse and Staff Development Coordinator immediately if staffing is not at minimum levels. 8. Maintains accurate attendance records and notifies management of attendance-related concerns. 9. Works collaboratively with DON and other Care Center administrative personnel to facilitate recruitment and retention of direct hires. 10. Assists with processing payroll and verifying employees hours and shifts worked. 11. Greet residents families, visitors, contractors, students, and/or employees and respond to inquiries, requests for information, and provide assistance. 12. Monitor staff compliance with mandatory in services, certifications and validated skills. 13. Establish and maintain cooperative working relationships with other employees throughout Effingham Health System to facilitate carrying out instructions involving other departments, transmitting information accurately and tactfully. 14. Maintain office files, employee files, and other appropriate records. 15. Maintain inventory of office & clinical supplies as assigned 16. Perform general clerical duties including organizing, filing, shredding and photocopying documents and files, etc. 17. Compose written correspondence and materials; create and update all departmental forms; prepare minutes, reports, statistical data, and other materials pertaining to the Care Center . 18. Responsible for answering phones, responding to voice or e-mail messages, as well as sending and receiving faxes. 19. Initiate, process and track departmental forms such as purchase orders, personnel requisitions, travel authorization forms, supply requisitions, printing requests, travel expense reimbursement vouchers. 20. Schedule appointments, meetings, send out meeting notices, arrange for catering services, make travel arrangements, and maintain the DON calendar. 21. Manage distribution of all incoming and outgoing mail; screen and respond as necessary. Assemble attachments and corresponding material. Review outgoing material for completeness, dates, and signatures. 22. Perform assigned responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards in a safe manner and with minimal supervision. 23. Performs other duties as assigned. Requirements JOB QUALIFICATIONS Minimum Level of Education: Education level equivalent to High School Diploma required, Collegiate or vocation training preferred. Formal Training: Excellent computer skills are required to include advanced knowledge of Microsoft Excel to create and maintain data, filter and sort data for customized reports, Microsoft Word to create documents in a professional manner using appropriate grammar and spelling, and Microsoft Outlook to schedule and track appointments, tasks, etc. Licensure, Certification, Registration: None Required Work Experience: Two years of Administrative or office assistant/secretarial experience required; at least Two years working knowledge of Long-term care environment and Staff Scheduling highly preferred or an equivalent combination of training and experience. Tools and Equipment Used: General office equipment such as Calculator, personal computer, telephone, facsimile machine, paper shredder, copier, and printer.

Burr & Forman LLP has an immediate opening in our Bluffton, SC office for a full-time, administrative assistant for the Immigration Practice Group. This role will assist in the administrative duties involved with the preparation and processing of visa and green card petitions filed with various government agencies and other related duties. KEY CONTRIBUTIONS Prepare petitions for filing, update filings and various records in document management system Scan and create merged pdf's of all petitions and documents sent to USCIS Scan and save mail into Document Management System Prepare correspondence, I-797 approval letters, client engagement letters, e-mails, and other materials Enter and edit Attorney's billable time Other responsibilities as needed THE ESSENTIALS A high school diploma or equivalent and relevant work experience required; a college degree is preferred. Professional appearance and demeanor with commitment to providing exceptional client-service. Highly organized, detail-orientated, proactive with a desire to take ownership. Proficient with Microsoft Word, Excel and Outlook. Balance competing priorities and work effectively in a fast-paced environment, exercising patience and professionalism during stressful situations. Strong verbal and written communication skills. Must be able to lift and/or transport materials weighing up to 25 pounds. Some overtime may be required ADDITIONAL INFORMATION Burr & Forman LLP provides a wide range of benefits designed to support our employees and families including comprehensive health insurance, dental and vision insurance, group term life and disability insurance, a 401(k) retirement plan and retirement planning services, paid time off, and free wellness and mental health services among other benefits. The salary range for this position reflects a reasonable estimate of the range of compensation. Actual compensation is based on a number of factors, including but not limited to, education, work experience, geographic location, skills and competencies, industry knowledge, job responsibilities, market considerations and other business considerations. Equal Opportunity Employer Burr & Forman is an equal opportunity employer and is committed to recruiting, hiring, developing, and promoting lawyers and staff without regard to age, race, color, religion, sex, gender, national origin, sexual orientation, military and protected veteran status, gender identity or expression, transgender status, sex stereotyping, pregnancy, genetic information, disability, or any other protected characteristic. Please view Equal Employment Opportunity, E-Verify, and other related posters at *************************************

Full-time Description Maintains the executive's appointment schedule by planning and scheduling meetings, conferences, and teleconferences. Maintain master corporate calendar of all all-hands events, conferences, holidays, birthdays, vacations, license, etc. Generate memos, emails, and reports when appropriate Monitor, screen, respond to, and distribute incoming communications Liaise with internal staff at all levels. Develop and maintain an organized filing system of paper and electronic documents. Handle requests and queries appropriately Maintain office supplies by checking inventory and ordering items. Develop and sustain a level of professionalism among staff and patients. Prepare internal and external corporate documents. Balance conflicting priorities to manage workflow, ensure the completion of essential projects, and meet critical deadlines. Ensure COO is prepared for upcoming appointments by gathering materials necessary for each meeting. Coordinate and manage special projects, including working collaboratively with staff to ensure projects meet deadlines Handle phone, email, and postal mail inquiries and respond appropriately Knowledge of services rendered. Maintain a clean or orderly work area. Work as a member of the team, willingly providing backup support for front desk and MA position when appropriate and actively supporting corporate goals Maintain Strict Confidentiality Treatment Technician Duties: Follows standard assessment protocols for procedures Assumes responsibility and accountability for individual patient care judgments and actions Performs procedures according to established standards Maintains competency in TMS, Spravato, and NFB Treatments Documents patient responses specific to the procedure provided Provides for the care, welfare, safety, and security of the patient Adhere to all HIPAA, OSHA, Federal, and State Laws Requirements Qualifications: 2 years of pertinent college level work or a minimum of 4 years pertinent work experience - Health Care Administration or Medical Assistant Course of Study Preferred 2 years of administrative assistant experience Demonstrated ability to work independently and as a team player. Tactfulness. Demonstrate willingness to adapt to change. Pleasant phone manner. Must be a self-starter and dependable. Able to prioritize workload while remaining flexible. Confident, positive manner. Customer service experience. Word processing, data entry, 10-key, telephone, and computer experience. Customer service experience. Word processing, data entry, 10-key, telephone, and experience in troubleshooting/fixing computer issues are necessary Salary Description $17 - $20 based on level of experience

Administrative Assistant Daytime Hours | Monday-Friday | No Evenings | No Weekends | Paid Holidays | PTO | 401(k) (TNG) The Nutrition Group is a trusted food service management company dedicated to making a difference through every meal we serve. Since our founding in 1975, we have grown to operate across seven states, partnering with schools, businesses, and communities to provide healthy, delicious, and cost-effective dining solutions. Our success is built on strong relationships-with our clients, our customers, and most importantly, our team members. Every individual plays a vital role in shaping our reputation as an industry leader in food service management. Our culture emphasizes teamwork, innovation, and growth while delivering high-quality, nutritious food and exceptional support services. Position Overview We are seeking a highly organized and detail-oriented Administrative Assistant to provide advanced administrative support for the daily operations of a K-12 School Cafeteria. This role requires strong problem-solving skills, the ability to manage multiple priorities, and a proactive approach to supporting leadership and operational needs. Key Responsibilities Manage telephone and electronic communications professionally Process payroll accurately and on time Prepare and submit invoices and maintain financial records Ensure compliance with accounting practices and district requirements Serve as a liaison with school district officials and internal teams Assist with reporting, scheduling, and special projects as needed Qualifications Associate's degree required; Bachelor's degree preferred Minimum 2-3 years of administrative experience in a fast-paced environment Strong organizational and time-management skills Excellent interpersonal and written communication abilities Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook) Bilingual (Spanish-English) preferred Ability to maintain confidentiality and handle sensitive information Must obtain clearances and pass criminal background checks Physical Requirements Ability to sit for extended periods Frequent use of hands for typing and handling documents Ability to lift up to 20 lbs. Commitment to Diversity The Nutrition Group is dedicated to fostering a diverse and inclusive workplace. We are proud to be an Equal Opportunity Employer and welcome applicants of all backgrounds without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Logo Posting Number STA00826PO25 Job Family Administrative Support Job Function Administrative Services USC Market Title Administrative Assistant Link to USC Market Title ************************************ Job Level A2 - Administrative/Operational Support Business Title (Internal Title) Administrative Assistant Campus Beaufort Work County Beaufort College/Division USC Beaufort College/Division Level Department BFT Academic Affairs State Pay Band 4 Approved Starting Salary $37,735 Advertised Salary Range Commensurate with experience and education Location of Vacancy USC Beaufort supported area Part/Full Time Full Time Hours per Week 37.5 Work Schedule Standard working schedule: Monday - Friday 8:30am - 5:00pm Must be willing to work a flexible schedule to meet the needs of the department.. One hour for lunch, the hours per week are 37.50. Basis 12 months Job Search Category Administrative About USC About University of South Carolina From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond. Veterans' Preference Statement The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities. Benefits for FTE Positions The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at *********************** Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding. Position Description Advertised Job Summary Join Our Team as an Administrative Assistant in Higher Education! Empower Faculty. Support Students. Be the Heart of the Department. Are you an organized, resourceful, and people-oriented professional who thrives in a fast-paced academic environment? Do you enjoy being at the center of the action-where faculty, students, and ideas meet? We're looking for a dedicated Administrative Assistant to support our vibrant academic departments. This vital role provides day-to-day support for Department Chairs, Faculty, Instructors, and Adjuncts, while also serving as a key connection point for students, staff, and the wider community. What You'll Do: * Be the go-to administrative expert for department leadership and academic staff. * Coordinate schedules, appointments, and meetings for Chairs, Coordinators, and Faculty. * Assist in the development and distribution of class schedules. * Serve as a friendly, helpful presence in the department office-supporting students daily. * Release advisement holds and perform course authorizations to keep students on track. * Respond to questions and guide students, visitors, and prospective students to the right resources. * Handle room bookings, accounting forms, travel and event planning, and food requests. * Create and manage department-wide communication tools, such as email lists and bulk mailings. * Support new faculty and adjunct hires with IT, office setup, and onboarding logistics. * Maintain office and classroom supply orders, and ensure textbook/desk copies are available. * Interact regularly with internal and external stakeholders, including public schools and accreditation officials. You're a Great Fit If You: * Enjoy solving problems and making processes smoother. * Have excellent communication and organizational skills. * Are comfortable juggling multiple tasks with precision and care. * Are tech-savvy and familiar with email systems, calendars, and office software. * Love helping students succeed and supporting faculty behind the scenes. What We Offer: * A supportive, team-oriented environment in a mission-driven institution. * Opportunities to engage with diverse faculty and student populations. * Professional development and the chance to grow your career in higher education. * A position where your work truly makes a difference every single day. If you're ready to take on a meaningful, multifaceted role at the heart of academic life, we want to hear from you! Apply today and become an essential part of our academic community! Please be prepared to upload a cover letter and resume. Job Related Minimum Required Education and Experience Typically holds a high school diploma or GED. Requires 1 or more years of job related experience. Required Certification, Licensure/Other Credentials Preferred Qualifications Student records management, a plus. Blackboard experience preferred. Knowledge/Skills/Abilities Excellent organizational, written/oral communication, problem solving and interpersonal skills (with a customer service orientation) are essential. Must be proficient in Microsoft Office products and databases. Ability to interpret policies and procedures, and develop critical processes is required. Quality in all aspects of work is expected. Knowledge of website development and maintenance. Job Duties Job Duty Assists with developing class schedules, answering questions from current and prospective students/faculty; schedules appointments for department chairs, coordinators, and faculty; maintains a regular physical presence in department office. Daily interaction with students to assist and guide them with interactions with other university departments. Performs all advisement hold releases once student has been advised. Performs all course authorizations to allow students to register for blocked courses. Intermittent interaction with the public, via phone, email and walk-ins in order to facilitate service within the Department or guiding them to the right department to meet their needs. Schedules rooms, prepares accounting forms, TA, TRV, DEV and Food requests. Essential Function Yes Percentage of Time 10 Job Duty Communicates and disseminates information with department chairs, coordinators, faculty, adjunct faculty, community/public school contacts and students.. Essential Function Yes Percentage of Time 10 Job Duty Develops, creates, organizes, and maintains numerous databases for student/faculty/community contacts and accreditation/assessment/State Teacher Certification. Provide training of faculty and adjuncts on basic Blackboard use. Create, maintain and update departmental mailing lists for mass mailings. Essential Function Yes Percentage of Time 10 Job Duty Serves as initial information (phone, mail, email, live) contact for the Academic Departments. Handles and facilitates all inquiries by students/academic personnel, staff/local, state and national accreditation officials; refers and routes issues and inquiries as appropriate. Creates and maintains (e)mail lists; generates forms and bulk mailings. Maintains and orders office supplies for various departments and textbook/desk copies for all faculty/instructors. Create and facilitate work orders/office set up/IT requests and all relevant paperwork for new faculty hires, instructors and adjuncts for each department served. Helps to facilitate the planning and prep work for the pinning ceremony and white coat ceremony. Essential Function Yes Percentage of Time 20 Job Duty Assists assigned department chairs by coordinating and maintaining daily assignments, projects and tasks. Ordering desk copies of adopted texts for all faculty and adjuncts. Includes ordering supplies, maintain mailboxes, copy machine service calls, preparation of mutual agreements, maintains and updates department files. Essential Function Yes Percentage of Time 20 Job Duty Records, transcribes, revises, and distributes departmental, committee, and advisory board meeting minutes. Create and maintain Advisor Board lists, planning of all advisory board meetings and taking minutes at meetings. Essential Function Yes Percentage of Time 5 Job Duty Organizes and maintains computer and paper files for the Department; distributes surveys and excellence awards; compiles data, prepares, formats, and proofs reports and manuscripts for accreditation purposes Other duties as assigned Essential Function Yes Percentage of Time 5 Job Duty Initiate Student Hires in HCM PeopleSoft, Complete I-9/E-Verify process through I-9 Advantage for student and temporary hires. Initiate hiring proposals in People Admin. Organizes, secures and maintains paper and electronic copies/files of confidential records including those of students and faculty searches. Organizes, secures and maintains paper and electronic copies/files of confidential records including those of students and faculty searches Essential Function Yes Percentage of Time 10 Job Duty Create new pages for faculty and staff as needed and links to those pages. Upload important department program information & documents and add links to the documents. Create links to other related website and social media sites. Upload pictures of faculty & staff for their personal pages and various program related pictures of students and faculty. Create bookmarks and anchors on pages. Maintain constant updating of information on all department web pages. Provide training to faculty and staff regarding basic website edits and maintenance. Essential Function Yes Percentage of Time 10 Position Attributes Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing. Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential Posting Detail Information Number of Vacancies 1 Desired Start Date Job Open Date 10/11/2025 Job Close Date Open Until Filled Yes Special Instructions to Applicant Positions will remain posted on our employment website for a minimum of five (5) business days. After this period, postings may be closed at the department's discretion. Our site is updated regularly, and the length of the recruitment and screening process may vary depending on the position and related factors. If your qualifications are selected for further consideration, you will be contacted directly by phone or email. The University of South Carolina offers a valuable benefits package including but not limited to: * Health and Life Insurance * Retirement Programs * Paid Tuition * Dependent Scholarships * Annual Leave * Sick Leave * 13 Paid Holidays (including an extended December holiday) * Paid Parental Leave * Professional Development Opportunities Quicklink for Posting ************************************** EEO Statement The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations. Supplemental Questions Required fields are indicated with an asterisk (*). Applicant Documents Required Documents * Cover Letter * Resume Optional Documents * Other Supporting Documents