Executive administrative assistant jobs in Youngstown, OH

The Executive Assistant to the CEO provides high-level administrative, project, and logistical support to ensure the CEO's time, priorities, and organizational commitments are managed effectively. This role requires exceptional judgment, professionalism, and communication skills, as well as the ability to anticipate needs, coordinate complex details, and serve as a key liaison to internal staff, external partners, and industry organizations. The Executive Assistant manages the CEO's schedule, travel, correspondence, projects, events, and records while representing the CEO and Valmark with the utmost discretion and accuracy. Essential Functions and Responsibilities 1. Executive Schedule & Communication Management Manage the CEO's Outlook calendar, scheduling calls, meetings, events, and travel for optimal efficiency. Exercise independent judgment to prioritize demands on the CEO's time. Redirect inquiries and requests to appropriate departments as needed. Confirm appointments and prepare materials in advance. Edit and draft correspondence, proofread documents, and assist with articles, white papers, and departmental materials. 2. Travel, Event, & Meeting Coordination Coordinate all aspects of the CEO's travel, including flights, accommodations, and transportation. Manage logistics and catering for CEO-directed events and meetings (Valmark Board, Vistage, staff, local groups). Support conference participation by ensuring materials are submitted on time, registrations completed, and presentations prepared with the Graphics team. 3. Relationship, Board, & Committee Support Coordinate communications and logistics for industry committees chaired by the CEO. Support the CEO's involvement with university, foundation, and charitable boards. Initiate preparation for Member Advisory Board and Carrier Partnership calls, including scheduling, invitations, agendas, and surveys. Serve as liaison to staff, member firms, carrier partners, and the field on behalf of the CEO. 4. Project, Gift, & Special Assignment Management Manage special projects for the CEO, working with manufacturers, vendors, and designers. Coordinate ordering and distribution of gifts and recognition items for members, partners, and staff (holidays, life events, anniversaries, birthdays, designations). Prepare recipient lists, select items with the CEO, order gifts and packaging materials, and oversee mailing and cost management. 5. Financial Administration & Record Management Review and submit invoices for payment on behalf of the CEO. Complete expense reports and manage credit card statement submissions for both the CEO and EA. Use judgment in purchasing items needed for CEO-driven requests or projects. Maintain files for the CEO's insurance policies and trusts and scan documents into VMPC. Manage continuing education requirements for the CEO's designations and licenses, and maintain industry memberships. 6. Professional Representation & Internal Support Represent the CEO with professionalism and discretion in all interactions. Support communication flow between the CEO and internal staff. Maintain confidentiality and ensure timely, accurate information sharing on behalf of executive leadership. Core Competencies Exceptional written, verbal, and interpersonal communication skills Strong proofreading, editing, and attention to detail Proven ability to prioritize, organize, and manage multiple deadlines Exercises sound judgment, discretion, and professionalism Ability to anticipate needs and address issues proactively Flexible, adaptable, and effective in a changing environment Advanced proficiency in Microsoft Office; CRM experience helpful Supervisory Responsibility Not responsible for supervising employees but should exhibit leadership for other administrative staff. Required Education and Experience Associate degree At least five years of experience in a professional office setting supporting senior management Preferred Education and Experience Bachelor's degree Five to ten years' experience in a professional office setting supporting senior management Physical Demands This is a largely sedentary role; however, may occasionally lift up to 25 pounds for products, books or reprints received and stored. Position Type and Expected Hours of Work Days and typical hours of work are Monday through Friday, 8:30 a.m. to 5 p.m. A 40-hour work week is required for full-time status. Any flexibility in hours is subject to discussion. Up to 2 day WFH per week, per policy. Salary Range : $65,000-70,000 Actual salary at the time of hire may vary and may be above or below the range based on various factors, including, but not limited to, the candidate's relevant qualifications, skills, and experience. Valmark reserves the right to modify, interpret, or apply this in any way the Company desires. This in no way implies this is an all-inclusive list of responsibilities to be performed by the Employee in this position. This job description is not an employment contract, implied or otherwise. The employment relationship remains “at-will”.

The Executive Administrative Assistant serves as a strategic partner to the Chief Supply Chain Officer (CSCO) and Supply Chain Leadership Team (SCLT) in advancing Marzetti's Supply Chain priorities. This position provides high-level administrative and project coordination support, ensuring alignment, efficiency, and proactive communication across key meetings, events, and deliverables. The successful candidate will bring strong organizational and communication skills, exceptional attention to detail, and the ability to manage complex calendars, presentations, and stakeholder communications in a fast-paced environment. This role goes beyond coordination and scheduling it functions as a strategic partner in advancing Marzetti's Supply Chain priorities through proactive planning, communication excellence, and seamless leadership support. If you are passionate about supporting business leaders and their teams, we would love to hear from you. This is an exciting time to join an organization whose mission is to nourish growth in all we do at the Better Food Company. Key Responsibilities: Executive & Administrative Support Manage the CSCO's calendar, appointments, and schedules, proactively anticipating needs and resolving conflicts in partnership with all functional partners. Act as the primary liaison for the CSCO and SCLT with internal partners (HR, Finance, Operations, Communications) and external stakeholders, ensuring seamless coordination and professional representation of the Supply Chain function. Handle incoming and outgoing communications, ensuring timely follow-up and prioritization of key messages. Coordinate travel, accommodations, and itineraries for the CSCO and SCLT when necessary. Maintain and organize electronic files, correspondence, and documentation on Teams, SharePoint and other platforms. Prepare and reconcile expense reports for leaders, manage and process any designated SC POs, monitor cost-tracking for meetings/events to ensure cost control and billing accuracy. Exercise the utmost discretion when handling sensitive or confidential information. Meeting & Event Coordination Weekly Supply Chain Leadership Team (SCLT) Staff Meetings: Own end-to-end meeting management, including creation and distribution of agendas, scheduling, and coordination of presenters or topics. Capture key discussion points and action items, track progress, and ensure follow-up with owners ahead of subsequent meetings. Maintain a consistent, structured agenda format that aligns with Supply Chain priorities and recurring business updates. Partner closely with the CSCO to identify and prioritize discussion topics, ensuring meetings are focused, productive, and outcome driven. Supply Chain Town Halls (Quarterly): Coordinate with the Corporate Communications team to align timing with MLT Town Halls. Schedule Supply Chain Town Halls with the appropriate attendees and ensure timing is post MLT Town Halls. Create and maintain Teams folders and deck templates; follow up with SCLT members for content updates. Collaborate with the CSCO and Communications Leader to refine messaging and ensure clear, consistent communication. Supply Chain Extended Staff Meetings: Confirm dates, finalize attendee lists, and coordinate logistics in partnership with the CSCO and SCLT. Develop the agenda, distribute invitations and pre-work materials Manage all on-site support including meals, meeting arrangements, session supplies, etc. Supply Chain Leadership Team Off-Sites: Schedule and coordinate logistics (meeting invites, room setup, meals, A/V support). Support agenda and materials preparation to enable productive discussions. Track and manage all follow items partnering with appropriate action owners. Presentation & Communication Support Create, edit, and format PowerPoint decks, correspondence, and reports with exceptional attention to detail and visual quality. Support coordination activities with the CSCO and SCLT to develop high-quality content for Board and leadership reviews, including ensuring accuracy, consistency, and timely delivery. Prepare shell decks for recurring meetings and track content submissions and updates. Serve as point of coordination for any and all key meetings, maintaining timelines, folders, and version control on Teams. Calendar and Milestone Management Maintain a master calendar of key Supply Chain milestones and share updates with the SCLT during staff meetings (e.g., Town Halls, Board dates, MBRs, off-sites, TOR reviews). Monitor deadlines and ensure pre-meetings, reviews, and deliverables are proactively scheduled. Cross-Functional and Special Projects Partner with internal stakeholders (HR, Finance, Communications, and Operations) to ensure smooth execution of cross-functional Supply Chain initiatives. Support special projects or ad hoc requests to enhance Supply Chain team efficiency and communication. Coordinate onboarding and offboarding processes for SCLT members, ensuring each transition is seamless, well-communicated, and aligned with Marzetti's culture. Partner with HR, IT, and Communications to set up systems access, introductions, and key meetings for new leaders. Qualifications: Associate's degree in Business Administration or related field required; Bachelor's degree preferred. 8+ years of experience supporting senior management and/or executive leaders in a fast-paced corporate environment. Advanced proficiency in Microsoft Office Suite (PowerPoint, Excel, Word, Outlook); strong Teams and SharePoint capability preferred. Proven experience developing and editing professional presentations and reports. Outstanding organizational skills, attention to detail, and ability to manage multiple priorities under tight deadlines. Exceptional professionalism, interpersonal, and written/verbal communication skills. High level of discretion and ability to handle sensitive information with integrity. Demonstrated initiative, problem-solving skills, and ability to anticipate executive needs. Flexibility to support occasional executive priorities beyond standard business hours; including occasional travel. Success Profile Focus Client: Anticipates competing priorities and safeguards the CSCO's time, ensuring focus on strategic decisions, critical relationships, and high-impact business initiatives. Strategic Organizer: Anticipates upcoming needs with members of SCLT, proactively manages calendars, and prepares materials that drive business readiness. Collaborative Communicator: Partners seamlessly across leadership teams to ensure alignment and follow-through. Trusted Gatekeeper: Exercise sound judgement and maintain strict confidentiality of sensitive leadership, board and operational information; serve as a trusted advisor to the CSCO on administrative and operational priorities. Presentation Pro: Delivers crisp, accurate, and visually polished materials that reflect Marzetti's professional standards. #TM2

Job DescriptionDescription: The Executive Assistant provides high-level administrative and organizational support to the Senior Pastor and Senior Executive Director of Christ Community Chapel (CCC). This role manages complex schedules, communications, and projects with excellence, discretion, and initiative. The ideal candidate has prior experience as an executive assistant in a fast-paced environment and thrives in serving and anticipating the needs of senior leaders within a mission-driven organization. This is a full-time position and reports to the Senior Pastor and Senior Executive Director. Job Responsibilities: Provide professional administrative support to the Senior Pastor and Senior Executive Director, including scheduling, correspondence, and project coordination. Serve as a key liaison between the Senior Pastor/Senior Executive Director and other staff, ministry leaders, and external guests, including CCC members. Manage calendars, coordinate meetings, prepare agendas, and ensure timely follow-up on action items. Handle sensitive and confidential information with discretion and professionalism. Conduct research, draft communications, and prepare materials or presentations as needed. Lead or represent the Senior Pastor/Senior Executive Director in meetings as requested. Process, track, and reconcile expense reports for both executives. Support planning and execution of executive-led initiatives, ministry priorities, and special projects. Participate fully as a member of CCC staff, including attending all-staff gatherings and contributing to the overall mission of the church. Greet and interact with members, guests, and external partners in a manner that reflects CCC's warmth and professionalism. Perform other duties as assigned. Requirements: You have a dynamic and growing relationship with Jesus Christ. Minimum of 2 years of experience providing executive-level administrative support in a fast-paced environment (nonprofit or ministry experience preferred). Demonstrated ability to anticipate needs, prioritize tasks, and execute with excellence and attention to detail. Proven ability to manage sensitive information with a high level of confidentiality and integrity. Strong communication, writing, and interpersonal skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Highly organized, proactive, and flexible; able to balance multiple priorities and deadlines. A learner's mindset, eager to grow and contribute across a wide range of ministry and organizational areas. A relational and team-oriented spirit with a servant-hearted attitude. Committed to the mission and vision of Christ Community Chapel.

The Ellwood Aluminum Safety Manager will ensure a safe and compliant workplace by developing and implementing safety programs, conducting risk assessments, investigating incidents, managing the claims process, and training employees on safety protocols. Some key responsibilities include maintaining OSHA compliance, managing lockout/tagout procedures, and fostering a strong safety culture within the manufacturing facility. · Safety Program Development & Implementation: Create, update, and enforce safety policies and procedures to ensure compliance with federal, state, and local regulations. · Risk Assessment & Hazard Control: Regularly inspect facilities, identify potential hazards, and implement corrective actions to mitigate risks. This includes managing machinery safety protocols like lockout/tagout and ensuring safe handling of hazardous materials. · Employee Training: Develop and deliver training programs for new and existing employees on topics such as proper equipment operation, emergency response, and handling hazardous substances. · Incident Investigation: Conduct thorough investigations of workplace accidents and near misses to determine root causes and implement preventive measures. · Work with BWC and TPA to manage the claims process and get injured workers back to the job site. · Compliance & Documentation: Stay informed about all relevant safety regulations, prepare for inspections, and maintain accurate records of injuries, illnesses, training, and safety inspections. · Safety Culture Advocacy: Champion a safety-first culture by promoting safety awareness and inspiring employees to adhere to safety standards. · Emergency Preparedness: Design and execute emergency response plans, including evacuation procedures. · Regulatory Knowledge: Deep understanding of occupational health and safety regulations, especially OSHA standards. · Communication: Strong written and verbal communication skills to present information, write reports, and train employees at all levels. · Attention to Detail: Exceptional ability to observe and identify hazards and potential safety issues. · Problem-Solving: Skill in analyzing information, identifying problems, and developing effective solutions. · Organizational Skills: Ability to manage multiple responsibilities, maintain records, and organize training and meetings. · Interpersonal Skills: Empathy, professional integrity, and the ability to inspire and motivate others. · Strong follow through on creating, implementing and training safety protocols, policies and practices · A bachelor's degree in a relevant field like occupational health and safety or engineering, professional certifications such as CSP or ASP, with deep knowledge of safety regulations (especially OSHA standards) · 2 years' experience in Aluminum Melt and Casting required · 5+ years of experience in occupational health and safety roles within the heavy manufacturing environment. · Attention to Detail: A meticulous attention to detail is necessary for identifying hazards and ensuring the implementation of effective safety measures. · Training and Auditing: Experience in creating, implementing and conducting safety training programs for employees and performing regular safety audits is required

Job Responsibilities Under general direction * Serves as point of contact between DFA administration, clients, public and private agencies, government officials, staff, and the general public. * Schedules appointments including * Meetings * Conferences * Special events * Responsible for normal, daily DFA functions including maintaining office supply inventories, ensuring space is organized, answering phone calls, and greeting guests * Screen and direct inquiries via email or phone calls. * Distributes mail and prepares packages. * Organize and prepare for meetings (excluding board meetings), including gathering documents, attending to logistics, and meal coordination. * Organize the office layout and ensure appropriate stationery and equipment are available and in working order. * Address staff requests regarding office administration needs. * Coordinate with service providers for all office equipment. * Make travel and accommodation arrangements for DFA management staff. * Provides assistance across multiple accounts payable/accounts receivable processes * Assist in the onboarding process for new hires * Interact with property managers for cleaning, security, and facility maintenance * Prepares reports, presentations, documents, and correspondence with accuracy and professionalism. * Maintains organized and comprehensive contact lists. * In coordination with supervisor, research and/or monitor programs, projects, and inquiries. * Organize and maintain paper and electronic filing systems. * Updates manuals and documents. * Provides messenger services as needed. * Assists other employees, clients, community, and governmental agencies as directed. * Attends meetings, conferences, workshops, seminars, and training to remain current and knowledgeable on agency, provider, and program rules, policies, regulations, procedures, and to receive information on available resources. * Presents self in a professional, ethical, and culturally sensitive manner to coworkers, partners, and the public. * Demonstrates regular and predictable attendance. * Performs other duties as assigned. Qualifications or Equivalent Combinations for Training and/or Experience * Completion of two (2) years post-secondary education in business, secretarial sciences, or related discipline * Two (2) years' experience performing responsible administrative and clerical duties or * Equivalent combination of training, education, and experience that provide required knowledge and abilities to perform the duties of the position Knowledge, Skills, and Abilities * Knowledge of business and public administration * Government process and structure * Administrative and office practices and procedures * Excellent MS Office Knowledge * Familiarity with standard office equipment/technology * Rules of English grammar and composition, communicate effectively in written and spoken English * Ability to analyze and interpret data * Discretion and confidentiality * Outstanding organizational and time management skills. * Prioritize multiple tasks and determine specific actions. * Proficiency in mathematics, organizational budgets, and invoicing. * Handle routine and sensitive inquiries from government officials and general public * Maintain effective working relationships. * Perform assigned duties with minimal supervision. * Demonstrate regular and predictable attendance. Other Requirements * Possession of a valid driver's license or state ID * Must maintain all required licenses, training, and certification Working Conditions * Job is physically comfortable, requires sitting, walking, standing, bending, keying, talking, hearing, seeing, and repetitive motions * Work is performed in an office setting and employee will be exposed to normal hazards associated with an office environment * Employee may be required to travel and access various assigned work sites, other offices, and agencies * Must regularly lift up to 10 pounds and occasionally lift and/or move up to 25 pounds Work schedule - Monday - Friday 8:30 - 5 Work Location: 1 Cascade Plaza, Suite 1700, Akron, OH 44308 - No hybrid work schedule available for this position. Pre-employment testing requirements: Pre-employment drug and alcohol testing Position : 925916001 Code : 20259200-8 Type : INTERNAL & EXTERNAL Group : DFA UNCLAS Posting Start : 12/03/2025 Posting End : 02/02/2026 HOURLY RATE RANGE: $15.39-$25.44

Provides personal administrative support and assistance to the ownership and executive staff including the CEO, Chairman of the Board, COO, Vice Presidents and other business managers as needed with a high degree of initiative, independence, and confidentiality. Provides high-level administrative support such as conducting research, preparing presentations, handling information requests, completing complex projects, tracking and accounting for project costs and performing clerical functions including correspondence preparation, screening of calls, receiving visitors, setting up conference calls, managing calendars, opening, sorting and sometimes responding to or forwarding CEO/ Chairman of the Board's mail and scheduling meetings. Part-Time Schedule of 30 Hours Per Week Essential Job Functions: * Assist with managing and maintaining executives' schedules and clerical support needs as required. * Open, sort, and distribute incoming correspondence, including website email, faxes and regular mail for CEO/Chairman of the Board * File and retrieve corporate documents, reference materials, records, and reports. * Log new data and maintain existing data and documents for special projects. * Greet visitors and callers and determine whether they should be given access to specific individuals. * Prepare and edit correspondence, communications, presentations proposals, contracts, and other documents. * Record, transcribe and distribute meeting minutes. * Coordinate travel arrangements for all personnel. Includes: flights, accommodations (hotels and company managed), transportation (rentals and company managed), etc. * Review rate schedules for local hotels and car rental agencies, negotiate and renew rates as needed. * Maintain and support airline contracts (i.e. Southwest Airlines) * Obtain and maintain travel profiles and passports for employees. * Maintain travel credit cards and documentation, review, reconcile and approve billing statements. * Maintain company vehicle records (mileage logs, scheduled usage, and maintenance needs) * Provide support during off hours for out-of-town travelers as needed. * Schedule maintenance for Ohio Company vehicles. * Schedule NMG properties for NMG personnel. * Schedule cleaning for 811 Hollywood Corporate apartment. * Stock apartment with supplies. * Plan and arrange conference calls and meetings (onsite and offsite) as needed to support business needs such as Advisory Board Meetings, Quarterly Compass Meetings or general business projects and programs. * Arrange for refreshments, lunches, audio/visual equipment, etc. as needed. * Provide support for company telephone system as needed. * Provide back-up support for receptionist as needed to cover time-off, breaks, or other business needs. * Maintain administrative meeting spaces to ensure supplies are stocked and rooms are kept clean, organized and professional at all times. * Assist with customer/professional relations as needed and requested. * Coordinate site visits * Coordinate correspondence, including holiday card distribution. * Assist company ownership and Family as requested in support of other business entities related to properties, equipment, and community relations, etc. * Handle Corporate and Family Cell Phone account (currently Verizon). Additional Duties: * May be required to drive at times their own vehicle or company vehicle to transport travelers, pick up items for the office, food for lunches, etc. * Provide support for Lean manufacturing and continuous improvement initiatives, companywide. * Other duties, reporting, special assignments, or projects as needed and assigned. * Must remain current with, and complete all required training as assigned. * Must adhere to Company Corporate EHS Policy and department, occupation, and task specific safety protocols, including but not limited to Personal Protective Equipment (PPE) requirements. * Provide assistance to the Family CPA when needed. * Provide assistance to the Family when needed. Qualifications: * Demonstrated ability to maintain strict confidentiality when handling sensitive information. * Excellent calendar management skills, including the coordination of complex meetings using current technology (MS Outlook, etc.) * Strong interpersonal communication skills: with the ability to effectively interact with all levels in the organization. * Experience creating professional presentations and supporting documentation. * Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook; experience with MS Project and QuickBooks preferred. * Experience scheduling travel arrangements, domestically and internationally * Must submit to and satisfactorily pass any pre-employment screening required for employment with the Company. * Must take medical exams required by law, in conjunction with occupation specific activities, the physical work environment, and ongoing industrial hygiene sampling results. * Depending on assignment, may be required to use stairs, remain upright and/or seated for prolonged timeframes, intermittently reposition the body per various tasks performed, and use various tools and work-related supplies. * May be required to perform manual lifting activities, not to exceed a 40lb lift performed by one individual. Education: * High School Education/GED required

What Timken makes possible begins with you. Those who came before us helped land a man on the moon, create the world's infrastructure, and introduce renewable energy alternatives. Now you can join the Timken team to write your own unique story and help drive what's next. A career at Timken means you can have an immediate impact doing Work That Matters to the world- improving the efficiency of today's industrial equipment and preparing for the future of motion on our planet and beyond. New employees can start contributing right away, and there are many opportunities to advance your career at your own pace. Join our global team of 19,000 people in 45 countries, and start helping our customers push the limits of what's possible in their world of motion. Executive Administrative Assistant Supporting Executive Leaders Are you detail oriented? Can you maintain confidentiality? Do you enjoy supporting Executive leaders in a global company? Do you enjoy multifaceted schedules where every minute counts? Are you experienced in creating complex global travel plans and itineraries? Then this challenging, yet rewarding position may be right for you! Reporting directly to an executive leader, we are looking for an Executive Assistant to provide comprehensive support for executive leaders and serve as the primary point of contact for internal and external constituencies on all matters pertaining assigned executive leaders. The ideal candidate will have the ability to exercise good judgment in a variety of situations, with excellent written and verbal communication, a strategic thought process, and the ability to maintain a balance among multiple priorities. We are looking for a proactive self-starter who has a high degree of personal integrity and strong interpersonal skills and can work well under pressure at times to handle a wide variety of activities and confidential matters with discretion. Responsibilities in supporting Executive Leaders: Managing, monitoring, and communicating calendars, emails and appointments including scheduling and confirming appointments and resources Providing assistance to executives with preparing and running reports, creating correspondence, etc. Managing and scheduling travel (which includes coordinating private aircraft), purchasing airline tickets, making hotel reservations, coordinating ground transportation, obtain directions, etc. Facilitating communication with other executives, leadership team members, and company employees Facilitating communication with external parties, such as customers, suppliers, etc. Managing internal documents and maintain office systems, including data management and filing Coordinating team meetings and leadership reviews Planning and executing events when required Preparing slides and materials to support internal and external meetings and communications Preparing expense reports and financial reporting documentation Ordering/keeping an inventory of business materials Supporting the executives through the use of technology platforms, such as Outlook, PowerPoint, Word, Excel, Concur, Teams, etc. to facilitate streamlined business interactions globally Executing with accountability various ad hoc requests from executives Managing daily, weekly, and monthly schedules and reporting in a concise manner any urgent matter that requires immediate response or attention Skills & Qualifications Required: Minimum of 3 years' experience in a Corporate Executive Assistant position College degree (including Associates degree) preferred The ability to handle sensitive information with professionalism and confidentiality Exceptional written and verbal communication, administrative and organizational skills The ability to work under pressure, prioritize and manage tight deadlines Outstanding computer and technology skills Ability to work in a fast-paced environment with minimal supervision Attention to detail and good systemic thinking Flexibility and adaptability to manage a broad variety of tasks Strong learning agility and ability to work well across global teams All qualified applicants shall be treated equally according to their individual qualifications, abilities, experiences and other employment standards. There will be no discrimination due to gender or gender identity, race, religion, color, national origin, ancestry, age, disability, sexual orientation, veteran/military status or any other basis protected by applicable law.

Temporary Help - Loan Administration Department - Middlefield, OH Part-Time | About 20 hours/week Looking for a summer job that keeps you busy and helps a team stay organized? Our Loan Administration Department is looking for a reliable, detail-oriented person to join us temporarily while we catch up on some key tasks. This is a part-time role (around 20 hours a week), perfect for someone with some administrative experience who enjoys staying organized and working behind the scenes. What You'll Be Doing: Open and sort incoming mail related to loan accounts Match payments and documents to the correct loans Assist with tracking insurance for loans Help process loan payment checks Scan loan documents when there's downtime General admin support as needed What We're Looking For: Someone dependable and organized A bit of admin or office experience is preferred Comfortable handling paperwork and keeping things in order

The Schwebel Baking Company is looking for an PT Administrative Assistant who will facilitates the efficient operation of the Plant by performing a variety of clerical and administrative tasks for Quality Assurance.. Duties/Responsibilities: Performs duties as assigned by the QAManager.

Job DescriptionRDR Utility Services Group, LLC is seeking a dedicated and detail-oriented Administrative Assistant to join our team in the Warren, OH area. This role is critical in supporting the operations of our projects by efficiently handling administrative tasks, ensuring clear communication, and contributing to the overall success of our endeavors. Job Summary: The Administrative Assistant will be responsible for various administrative tasks, including handling 811 tickets, managing project documentation, monitoring inventory of gas line repair parts, purchasing supplies, and tracking truck and vehicle information and repairs. This role requires strong organizational skills, attention to detail and effective communication abilities. Job Duties: -Review payroll report and correct errors and omissions on a weekly basis with input from production superintendents. -Monitor payroll hours reporting to ensure employees who worked the previous week had time entered into our payroll system. -Work with employees to resolve payroll disputes when they arise; notify Managers, complete payroll correction forms, and submit to Payroll. -Monitor service needs and mileage for equipment and trucks; notify Managers when services are required, ensure completion, and update the system accordingly. - Track equipment rental start and stop dates; notify Managers when billing cycles are approaching each month. - Notify Managers when RDR gas line equipment (fusing machines, gauges, pressure testing equipment, etc.) requires recertification or calibration; ensure completion and update the tracking system. -Ensure employees are sending in mileage and equipment hours at the beginning of every week and update in tracking system. -Notify Managers of required recalls, ensure completion, and submit completed recall documentation to the Fleet Logistics Coordinator. - Update One Call Tickets (OH, PA, & WV) provided by Managers every 10 days, based on the original ticket number. - File Enbridge permit paperwork as needed and provide documentation to Managers. -Track OQ certifications and expiration dates; notify Managers when retraining is required. -Track Vacation, call offs, weekly Hours/ Per Diem, and write ups -Assist with New Hire Paperwork Compile backup documentation to ensure Foreman's, Superintendents, and Managers are turning in paperwork and prep for invoicing and submittal to customers. Qualifications: - Previous experience as an Office Manager or in a similar administrative role. - Proficiency in Microsoft products, Adobe Pro, and SharePoint. - Excellent attention to detail, critical thinking skills, and ability to learn quickly. - Strong customer communication skills, both written and verbal. - Experience with email correspondence and document management. - Ability to handle multiple tasks efficiently in a fast-paced environment. Powered by JazzHR YraQEFZ6Cd

SUMMARY: Responsible for providing positive contact experience between public and agency personnel, whether through telephone contact or in person. Create a positive first impression on callers and visitors alike. This position will also be required to obtain their Property and Casualty and/or Life and Health insurance license(s) within six (6) months of hire. ESSENTIAL DUTIES and RESPONSIBILITIES include, but are not limited to the following: Greet visitors, announce to Agency staff member Direct/escort visitors to appropriate Agency staff member Engage visitors waiting to be seen by Agency staff member Oversee reception area Direct incoming and interoffice calls to appropriate Agency area/personnel Accurately record and deliver messages for Agency staff members Supply information to callers Perform clerical duties as assigned Place telephone system into various modes to ensure acceptable customer service per guidelines Complete all mandatory and elective training, including BSA (Bank Secrecy Act) and Anti-Money Laundering procedures. Maintain compliance with all appropriate rules and regulations. Regular, predictable attendance is an essential requirement of this position EDUCATION and/or EXPERIENCE: High school diploma or general education degree (GED) Minimum one (1) year experience using a multi-line phone system and customer service experience Hold Property and Casualty and/or Life and Health insurance license(s) or obtain license(s) within six (6) months of hire. Knowledge of Word, Excel, Internet navigation/research, and Outlook is expected Ability to clearly and effectively communicate both verbally and in writing E-Verify is used to confirm the identity and employment eligibility of all newly hired employees. Farmers National Banc Corp. is an Equal Opportunity Employer: disability/veteran

Job Description Job Title: Administrative Assistant Compensation: $30 - $35/hour, health insurance benefits, 401k, PTO Schedule: Full-Time Reports to: Office Manager The Administrative Assistant provides essential support to the office by assisting payroll, handling administrative and client-facing tasks, and assisting with estimating and invoicing processes. This position requires strong organizational skills, attention to detail, and effective communication abilities. Requirements Experience with payroll processing Proficiency in Microsoft Office 365 (Word, Excel, Outlook, etc.) Strong organizational and communication skills Ability to manage multiple tasks and meet deadlines Prior experience in landscaping, construction, or service-based industries a plus Key Responsibilities Administrative & Office Support Answer and route incoming phone calls Greet and assist clients, prospects, and vendors/subs Assist the Office Manager with daily administrative tasks and special projects Set up job folders and maintain organized records Payroll & Invoicing Assist with payroll preparation and processing Process completed jobs for invoicing Prepare and process monthly landscape maintenance invoices (non-time and materials) for review Estimating & Quoting Prepare quotes for: Landscape installations and enhancements Landscape maintenance services Mulch blowing services Yearly snow and ice removal contracts Coordinate with managers to update and send quotes to clients Scheduling & Reporting Call OUPS service for job notifications and scheduling Organize monthly bed maintenance and lawn fertilization forms for invoicing Update the Landscape Maintenance Property Audit Schedule monthly based on client manager feedback and audit timelines If you are qualified for this position, we would like to hear from you. Please respond to this posting and include a copy of your resume. #ZR

Job DescriptionDescription: The Administrative Assistant assists the Executive officers, Human Resources and Retail Banking. This position provides a high level of administrative support. The position requires professionalism, exceptional organizational skills, confidentiality, multitasking, accuracy and superior computer skills. ESSENTAIL DUTIES AND RESPONSIBILITIES · Regular onsite attendance · Ability to work well with others in a team environment · Ability to work independently with little direction · Provides accurate, efficient and exceptional customer service to internal and external customers · Maintains knowledge of bank regulations, security and compliance responsibilities, policies, procedures and meets deadlines · Maintains required training courses. · Regularly files, faxes, scans, prints reports, answers telephone and makes calls as requested · Opens and closes executive area doors as needed and welcomes visitors/applicants to the executive area · Schedules meetings and coordinates the use of the meeting rooms at Headquarters. · Prepares correspondence written and electronic · Assists in the retail and Human Resources departments · Compiles data for reports using excel and word · Orders supplies · Leads the Events committee · Prepares monthly newsletter and company phone directory · Coordinates food and refreshments for meetings, such as the Board of Directors, retail manager meetings and training · Other duties as assigned SUPERVISORY RESPONSIBILITIES -This position has no direct reports. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION/EXPERIENCE High School diploma or (GED) required. One year related technical school and/or two years related experience and/or training; or equivalent combination of education and experience. LANGUAGE SKILLS Ability to read and interpret documents such as operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute percentages. Ability to apply concepts of basic algebra. REASONING ABILITY Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with and solve practical problems involving a variety of concrete variables in standardized situations. OTHER QUALIFICATIONS Must possess above average organizational, language, typing (50 words per minute) and computer skills. Proficient in Microsoft programs, especially Excel and Word. PowerPoint a plus. Extremely confidential and customer service oriented. Be able to work independently and with individuals at all levels of the organization A high degree of accuracy and attention to detail. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; or climb; and stoop, kneel or crouch. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus WORKING ENVIRONMENT/CONDITIONS The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. No hazardous or significantly unpleasant conditions (such as a typical office) Noise level is usually quiet. Requirements:

Job Details Lowellville, OH $21.50 - $21.50 HourlyDescription Job description: Administrative Assistant Augment-HR is looking for a talented administrative assistant to join the team This position will be based onsite with one of our clients and is a possible contract to hire assignment. Qualifications Administrative Assistant Augment - Hr. is looking for a talented administrative assistant to join the team. This position will be based onsite with one of our clients and is a contract to hire assignment with the opportunity to go fulltime. Requirements High School diploma or equivalent, minimum 3 years office/clerical related experience. Excellent knowledge of Microsoft Word, Excel, and PowerPoint. Familiarity with other Microsoft office applications is desirable. Requires outstanding attention to detail and ability to handle multiple tasks at once. Self-starter, team player, ability to work with a partnership mentality. This position is responsible for general administrative support to a specific department within the company. This role will act as a main point of contact among managers, employees, and vendors. To be successful in this role, candidate should be well-organized and have excellent verbal and written communication skills. Time-management is critical, as well as the ability to act and correspond without guidance. This position will contribute to the efficiency of our business by providing personalized and thorough support to departments within the division. Other duties include, but are not limited to: Duties Organizing department filing system Internal/external meeting and event arrangements Reserving of conference rooms Ordering and maintaining department specific supplies Arranging equipment maintenance or set-up as needed On-boarding and off-boarding of employees Monitoring and updating department calendar and seating charts Format information for internal and external communications/distributions (Memos, Emails, Presentations, Reports - electronic or otherwise) Creating and editing PowerPoint presentations Tracking required training for department personnel Making copies of printed material Additional duties as assigned by supervisor or management to assist in the overall success of the group and company Job Type: Full-time

The Administrative Support Assistant is responsible for providing administrative support to the Danieli Corporation office team. This role is the single point of contact for the administrative needs of Danieli staff and exterior customer and will provide services in a manner that demonstrates the highest levels of quality, accountability, and teamwork. The role will be proactive in identifying areas of support that are applicable to their customer's needs, rather interior or exterior. This position contributes to departmental team goals by accurately completing related tasks in a confidential manner. * Arranges and manages the travel for the Danieli staff, which includes booking hotel, transportation, and flights in a timely manner. * Handles inventory and ordering of snacks, kitchen items and other incidentals necessary for the office operations. * Support the accounting department with registering expense reports/bills and processing payments. * Assist CFO with reporting requirements. * Prepares office mailings. * Support with fleet vehicles. * Coordinates schedules for office conference rooms. * Creates and reports or presentations as requested. * Always maintains, confidentiality of all sensitive or proprietary information. * Keeps reception and common areas clean and organized. * Seeks advice and guidance on non-routine or problem areas from others. * Responsible for handling incoming and outgoing packages and mail. * Responsible for preparing business cards and stationery for print. * Greet Visitors and guests to Danieli. Offer fresh coffee/water. * Accept and sign for incoming deliveries. Track on incoming deliveries.

CHC is a non-profit social service agency in the Akron area whose mission is to treat, inspire, support and empower individuals and families impacted by the disease of addiction. CHC has been a critical part of Ohio's efforts to treat and prevent substance use disorders since 1974. We are currently looking for an experienced, caring, detail oriented, full time Administrative Assistant to work at RAMAR, offering housing assistance to men who are on their journey to recovery. The program is designed around the principles of safety, choice, collaboration, trustworthiness, and empowerment. Here, we meet our patients where they are, creating basic structure and support for their success and we are looking for someone to be the comforting, inclusive, welcoming receptionist for the program. The Administrative Assistant will be the first point of contact for patients, visitors and staff and responsibilities include general administrative and clerical duties that facilitate the efficient functioning of the program. The Administrative Assistant at RAMAR will be responsible for: Performing a variety of complex secretarial duties to administratively support staff and patients while utilizing several different computer programs. Greeting each client and guest politely and directing them to the proper area Answering questions and phones Maintaining a neat and orderly front desk and reception area Minimum Requirements: High School Diploma or equivalent, experience in a similar position and the ability to type 45 wpm accurately with excellent spelling and grammar abilities. Must have excellent customer service and people skills and the ability to work with a wide variety of personality types. Must be an excellent multi-tasker with superior organizational and coordination skills, as well as the ability to work in an environment where constant interruption occurs. Self-confidence and mature work ethic is required. A willing attitude and flexibility is necessary as priorities might change abruptly. Should have strong computer skills including Microsoft Office, specifically Outlook, Word and Excel. Compensation: $19.00 per hour Why you would love it here: Medical, dental and vision benefits for employees working 30+ hours weekly! 32 paid days off per year! (holidays, vacation, personal and sick days!) Referral Bonuses! 403b, with company match after one year! Professional licensure fee reimbursement! Company Sponsored Training Opportunities - based on position Employee Assistance Program (including Health Management, Family Support and Financial Advice/Assistance)! CHC is an Equal Opportunity Employer and Provider of Services. Non-smoking facility.

Job DescriptionLaboratory Administrative Assistant I Department: Laboratory Analytical Services Status: Non-Exempt / Hourly Be part of a workplace that puts people first. At Good Place Holdings and SDMyers, we believe organizations flourish when people do. We value people over profits, nurture meaningful relationships, and pursue work that strengthens our communities. Every role in our company contributes to safe, reliable, and low-cost electric power systems-and we do it while caring for the individuals who make that possible. We are looking for a Laboratory Administrative Assistant I who is organized, proactive, and excited to support our transition to a modern, paper-light workflow. If you enjoy keeping information flowing accurately, love a tidy digital workspace, and want to work for a values-centered company, this might be the perfect fit for you. What You'll Do In this role, you'll help guide our Lab team into a more paperless, efficient future. You'll become an important part of our daily operations by: Organizing and managing sales order documents Scanning, saving, and file-storing documents within our MATRIX system Supporting smooth digital workflow transitions Being a reliable, friendly presence to the Lab team and internal customers Your work ensures that our data stays accurate, our processes stay efficient, and our team can serve customers with confidence. What You Bring We're looking for someone who is: Trustworthy and dependable, with a high level of personal integrity A clear and friendly communicator, both in writing and verbally Comfortable with data entry, typing, and intermediate computer skills Familiar with Microsoft Office and eager to learn new software Strong in initiative, follow-through, and attention to detail Consistently reliable in attendance and work habits Able to do basic math and manage simple administrative tasks with accuracy Where You'll Work Primarily in a quiet office cubicle environment with low noise and steady workflow Occasionally at customer locations, which may include indoor or outdoor industrial settings with typical dust, noise, or fumes In a culture that prioritizes care, relationships, and meaningful work Physical Expectations Working at a computer workstation for extended periods (typically around 8 hours/day) Occasionally lifting up to 25 pounds Regular use of vision, hearing, and verbal communication Occasional bending, standing, walking, or climbing Periodic national travel by car or air Why You'll Love Working Here You'll join a company dedicated to being a Good Place-where people grow, relationships matter, and work is meaningful You'll support a mission that helps customers maintain safe, reliable electric power systems You'll gain experience in digital workflows and document management You'll be part of a supportive team that values initiative, curiosity, and good stewardship Ready to join a team that values who you are and what you contribute? Apply today and help us build a better, more connected future-one document at a time.

Verita Telecommunications Corporation is fast growing telecommunications contractor that specializes in engineering and construction. Our employees are highly motivated and internally driven to succeed. Verita is seeking professionals with a growth mindset that are looking to work in a team atmosphere. Our employees are leaders in their fields and have committed to grow. We are determined to hire candidates with values that fit our culture of leading, growing and working as a team! JOB SUMMARY: The Administrative Assistant serves as a primary resource for daily operations and provides administrative and business support to complex area(s), independently. Requires Admin to work from the office in a full time position. The Administrator is key to keeping daily operations organized and efficient. This role requires a detail-focused professional who can manage competing priorities, meet deadlines, and communicate clearly with both colleagues and external stakeholders. KEY RESPONSIBILITIES (not comprehensive of all tasks): * Performs key administrative functions which may include serving as representative of the organizational area. * Support project teams with administrative tasks, including travel, contractor registration, bonds, permits, and daily reporting. * Compile and analyze data for invoicing and production reports. * Assist with documentation, schedules, trackers, audits, invoicing, and production reporting. * Facilitate communication among team members, management, business units, and stakeholders. * Attend meetings, take minutes, and manage follow-ups. * Maintain project files, databases, and records for quick access. * Aid procurement by obtaining quotes and tracking orders. * Proactively facilitates and manages administrative functions. * Supports and coordinates area initiatives. * Assist New Hires with Onboarding, assists HR with collecting info from local employees. * Act with a high level of professionalism * The responsibilities listed are a general overview of the position and additional duties may be assigned * Other duties as assigned REQUIREMENTS: * Must be well organized, flexible and enjoy the challenges of supporting an office of diverse people and programs. * Must be highly advanced in multitasking * Excellent communications skills, especially written - email correspondence and documentation are particularly important. * A "quick study" type of person who learns quickly, is not afraid to ask questions, and is a self-starter * Must be detail-oriented and able to work well individually and as part of a team, handle pressure and tight deadlines. A strong ability to prioritize and "figure it out." * Fluency with Microsoft Excel, Word and email * Team-oriented and positive attitude

Administrative Assistant Verita Telecommunications Corporation is fast growing telecommunications contractor that specializes in engineering and construction. Our employees are highly motivated and internally driven to succeed. Verita is seeking professionals with a growth mindset that are looking to work in a team atmosphere. Our employees are leaders in their fields and have committed to grow. We are determined to hire candidates with values that fit our culture of leading, growing and working as a team! JOB SUMMARY: The Administrative Assistant serves as a primary resource for daily operations and provides administrative and business support to complex area(s), independently. Requires Admin to work from the office in a full time position. The Administrator is key to keeping daily operations organized and efficient. This role requires a detail-focused professional who can manage competing priorities, meet deadlines, and communicate clearly with both colleagues and external stakeholders. KEY RESPONSIBILITIES (not comprehensive of all tasks): Performs key administrative functions which may include serving as representative of the organizational area. Support project teams with administrative tasks, including travel, contractor registration, bonds, permits, and daily reporting. Compile and analyze data for invoicing and production reports. Assist with documentation, schedules, trackers, audits, invoicing, and production reporting. Facilitate communication among team members, management, business units, and stakeholders. Attend meetings, take minutes, and manage follow-ups. Maintain project files, databases, and records for quick access. Aid procurement by obtaining quotes and tracking orders. Proactively facilitates and manages administrative functions. Supports and coordinates area initiatives. Assist New Hires with Onboarding, assists HR with collecting info from local employees. Act with a high level of professionalism The responsibilities listed are a general overview of the position and additional duties may be assigned Other duties as assigned REQUIREMENTS: Must be well organized, flexible and enjoy the challenges of supporting an office of diverse people and programs. Must be highly advanced in multitasking Excellent communications skills, especially written - email correspondence and documentation are particularly important. A “quick study” type of person who learns quickly, is not afraid to ask questions, and is a self-starter Must be detail-oriented and able to work well individually and as part of a team, handle pressure and tight deadlines. A strong ability to prioritize and “figure it out.” Fluency with Microsoft Excel, Word and email Team-oriented and positive attitude