Program secretary vs administrative staff

The differences between program secretaries and administrative staff can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both a program secretary and an administrative staff. Additionally, an administrative staff has an average salary of $77,101, which is higher than the $32,566 average annual salary of a program secretary.

The top three skills for a program secretary include data entry, scheduling appointments and phone calls. The most important skills for an administrative staff are telephone calls, word processing, and travel arrangements.

Program secretary vs administrative staff overview

	Program Secretary	Administrative Staff
Yearly salary	$32,566	$77,101
Hourly rate	$15.66	$37.07
Growth rate	-8%	-8%
Number of jobs	226,712	119,030
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 37%	Bachelor's Degree, 63%
Average age	50	50
Years of experience	2	2

Program secretary vs administrative staff salary

Program secretaries and administrative staff have different pay scales, as shown below.

	Program Secretary	Administrative Staff
Average salary	$32,566	$77,101
Salary range	Between $25,000 And $40,000	Between $58,000 And $101,000
Highest paying City	Foster City, CA	San Francisco, CA
Highest paying state	California	California
Best paying company	Washington State University	NVIDIA
Best paying industry	Telecommunication	Professional

Differences between program secretary and administrative staff education

There are a few differences between a program secretary and an administrative staff in terms of educational background:

	Program Secretary	Administrative Staff
Most common degree	Bachelor's Degree, 37%	Bachelor's Degree, 63%
Most common major	Business	Business
Most common college	Stanford University	University of Pennsylvania

Program secretary vs administrative staff demographics

Here are the differences between program secretaries' and administrative staff' demographics:

	Program Secretary	Administrative Staff
Average age	50	50
Gender ratio	Male, 6.6% Female, 93.4%	Male, 31.9% Female, 68.1%
Race ratio	Black or African American, 9.2% Unknown, 3.9% Hispanic or Latino, 16.1% Asian, 3.8% White, 66.2% American Indian and Alaska Native, 0.7%	Black or African American, 9.2% Unknown, 3.9% Hispanic or Latino, 16.2% Asian, 3.8% White, 66.2% American Indian and Alaska Native, 0.7%
LGBT Percentage	6%	6%

Differences between program secretary and administrative staff duties and responsibilities

Program secretary example responsibilities.

Lead DoD team that assist Pakistan in gaining military capabilities to conduct counter-terrorism operations against the Taliban.
Maintain schedules, business travel, expense reports, overtime reports, payroll and labor time-card.
Prepare and submit payroll, travel expenses, and other reimbursement relate material for staff.
Create PowerPoint presentations for yearly events.
Register patients/checked Medicaid for approval and schedule patient psychiatric appointments.
Distribute Medicaid waivers and documentation reports to services and support managers on monthly basis.

Administrative staff example responsibilities.

Support medical doctors, manage sensitive and confidential records pertaining to high risk patients with emphasis on accuracy.
Prepare PowerPoint presentations for management distribution.
Maintain payroll information by collect, calculate and enter data.
Prepare briefing slides and presentation material using PowerPoint and Visio.
Maintain accounting statements, databases, and other financial information such as payroll coding and budget preparation
Provide cloud base customer relationship management with Salesforce for optimization in coordination of the workforce development program and other community orient events

Program secretary vs administrative staff skills

Common program secretary skills

Data Entry, 14%
Scheduling Appointments, 9%
Phone Calls, 8%
Office Equipment, 8%
Purchase Orders, 7%
Clerical Support, 7%

Common administrative staff skills

Telephone Calls, 19%
Word Processing, 16%
Travel Arrangements, 7%
Payroll, 6%
Personnel Actions, 6%
Financial Reports, 5%

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Office and Administrative Industry
Program Secretary
Program Secretary vs Administrative Staff

Updated January 8, 2025

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