Program secretary vs office administrator

The differences between program secretaries and office administrators can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both a program secretary and an office administrator. Additionally, an office administrator has an average salary of $37,423, which is higher than the $32,566 average annual salary of a program secretary.

The top three skills for a program secretary include data entry, scheduling appointments and phone calls. The most important skills for an office administrator are customer service, patients, and data entry.

Program secretary vs office administrator overview

	Program Secretary	Office Administrator
Yearly salary	$32,566	$37,423
Hourly rate	$15.66	$17.99
Growth rate	-8%	-5%
Number of jobs	226,712	118,096
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 37%	Bachelor's Degree, 48%
Average age	50	47
Years of experience	2	2

Program secretary vs office administrator salary

Program secretaries and office administrators have different pay scales, as shown below.

	Program Secretary	Office Administrator
Average salary	$32,566	$37,423
Salary range	Between $25,000 And $40,000	Between $28,000 And $48,000
Highest paying City	Foster City, CA	Washington, DC
Highest paying state	California	Alaska
Best paying company	Washington State University	Lawrence Livermore National Laboratory
Best paying industry	Telecommunication	Government

Differences between program secretary and office administrator education

There are a few differences between a program secretary and an office administrator in terms of educational background:

	Program Secretary	Office Administrator
Most common degree	Bachelor's Degree, 37%	Bachelor's Degree, 48%
Most common major	Business	Business
Most common college	Stanford University	Western Carolina University

Program secretary vs office administrator demographics

Here are the differences between program secretaries' and office administrators' demographics:

	Program Secretary	Office Administrator
Average age	50	47
Gender ratio	Male, 6.6% Female, 93.4%	Male, 14.7% Female, 85.3%
Race ratio	Black or African American, 9.2% Unknown, 3.9% Hispanic or Latino, 16.1% Asian, 3.8% White, 66.2% American Indian and Alaska Native, 0.7%	Black or African American, 10.1% Unknown, 4.8% Hispanic or Latino, 20.5% Asian, 7.9% White, 55.6% American Indian and Alaska Native, 1.1%
LGBT Percentage	6%	6%

Differences between program secretary and office administrator duties and responsibilities

Program secretary example responsibilities.

Lead DoD team that assist Pakistan in gaining military capabilities to conduct counter-terrorism operations against the Taliban.
Maintain schedules, business travel, expense reports, overtime reports, payroll and labor time-card.
Prepare and submit payroll, travel expenses, and other reimbursement relate material for staff.
Create PowerPoint presentations for yearly events.
Register patients/checked Medicaid for approval and schedule patient psychiatric appointments.
Distribute Medicaid waivers and documentation reports to services and support managers on monthly basis.

Office administrator example responsibilities.

Monitor calls, manage calendars, travel, meeting arrangements, video conference and teleconferencing.
Formulate various procedures to assure efficient operation of the SharePoint system is managed properly for CFWB and BOS.
Use EMR software to manage patient records and files; reinforce and uphold patient confidentiality as required by HIPAA and clinic.
Pull patients charts for doctors using EMR system as well as pulled chart from medical records room.
Create and update all departmental ISO documents.
Collect all outgoing FedEx overnight packages and ship with accurate tracking and conformation information.

Program secretary vs office administrator skills

Common program secretary skills

Data Entry, 14%
Scheduling Appointments, 9%
Phone Calls, 8%
Office Equipment, 8%
Purchase Orders, 7%
Clerical Support, 7%

Common office administrator skills

Customer Service, 18%
Patients, 11%
Data Entry, 8%
Office Equipment, 5%
Front Desk, 4%
PowerPoint, 3%

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Office and Administrative Industry
Program Secretary
Program Secretary vs Office Administrator

Updated January 8, 2025

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