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The differences between records clerks and data clerks can be seen in a few details. Each job has different responsibilities and duties. Additionally, a data clerk has an average salary of $31,550, which is higher than the $29,795 average annual salary of a records clerk.
The top three skills for a records clerk include data entry, customer service and digital database. The most important skills for a data clerk are database systems, computer entry, and office equipment.
| Records Clerk | Data Clerk | |
| Yearly salary | $29,795 | $31,550 |
| Hourly rate | $14.32 | $15.17 |
| Growth rate | - | -5% |
| Number of jobs | 101,023 | 147,935 |
| Job satisfaction | - | - |
| Most common degree | Bachelor's Degree, 35% | Bachelor's Degree, 39% |
| Average age | 46 | 47 |
| Years of experience | - | 2 |
A records clerk is responsible for performing clerical and administrative duties, filing important documents, and keeping the company's files safe. Records clerks sort papers accurately and provide the files only to authorized personnel. They categorize records efficiently and dispose of unnecessary files, following correct procedures of the organization. A records clerk maintains a records database for easy tracking and retrieving of files. A records clerk must have excellent organizational and time-management skills, especially when compiling documents that are urgently needed.
A data clerk is responsible for performing administrative support tasks, mainly focusing on data-entry. Their responsibilities typically include updating databases, maintaining records on spreadsheets and other documents, preparing and processing files, creating and organizing reports, coordinating with different departments to gather or disseminate data, and performing research and analysis. They may also handle calls and correspondence, monitor schedules and office supply inventory, and complete support tasks for staff as necessary. Furthermore, as a data clerk, it is essential to maintain an active communication line with teams and adhere to the company's data security policies and regulations.
Records clerks and data clerks have different pay scales, as shown below.
| Records Clerk | Data Clerk | |
| Average salary | $29,795 | $31,550 |
| Salary range | Between $23,000 And $38,000 | Between $25,000 And $39,000 |
| Highest paying City | Boston, MA | San Francisco, CA |
| Highest paying state | Maine | Nevada |
| Best paying company | Saint Xavier University | Armstrong Flooring |
| Best paying industry | Government | Manufacturing |
There are a few differences between a records clerk and a data clerk in terms of educational background:
| Records Clerk | Data Clerk | |
| Most common degree | Bachelor's Degree, 35% | Bachelor's Degree, 39% |
| Most common major | Business | Business |
| Most common college | Western Carolina University | Western Carolina University |
Here are the differences between records clerks' and data clerks' demographics:
| Records Clerk | Data Clerk | |
| Average age | 46 | 47 |
| Gender ratio | Male, 25.2% Female, 74.8% | Male, 24.7% Female, 75.3% |
| Race ratio | Black or African American, 11.1% Unknown, 4.5% Hispanic or Latino, 15.9% Asian, 5.4% White, 62.2% American Indian and Alaska Native, 0.9% | Black or African American, 11.4% Unknown, 4.6% Hispanic or Latino, 22.9% Asian, 7.6% White, 52.4% American Indian and Alaska Native, 1.0% |
| LGBT Percentage | 9% | 6% |