Records clerk vs human resources clerk

The differences between records clerks and human resources clerks can be seen in a few details. Each job has different responsibilities and duties. Additionally, a human resources clerk has an average salary of $35,149, which is higher than the $29,795 average annual salary of a records clerk.

The top three skills for a records clerk include data entry, customer service and digital database. The most important skills for a human resources clerk are data entry, customer service, and background checks.

Records clerk vs human resources clerk overview

	Records Clerk	Human Resources Clerk
Yearly salary	$29,795	$35,149
Hourly rate	$14.32	$16.90
Growth rate	-	-
Number of jobs	101,023	107,374
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 35%	Bachelor's Degree, 44%
Average age	46	43
Years of experience	-	2

What does a records clerk do?

A records clerk is responsible for performing clerical and administrative duties, filing important documents, and keeping the company's files safe. Records clerks sort papers accurately and provide the files only to authorized personnel. They categorize records efficiently and dispose of unnecessary files, following correct procedures of the organization. A records clerk maintains a records database for easy tracking and retrieving of files. A records clerk must have excellent organizational and time-management skills, especially when compiling documents that are urgently needed.

What does a human resources clerk do?

A human resources clerk's role focuses on assisting in the hiring process within a company or organization. Most of the responsibilities will revolve around posting hiring notices on various platforms, handling job applications, arranging schedules and appointments for interviews, verifying requirements, and responding to calls and inquiries. Besides participating in the hiring process, a human resources clerk also has administrative duties such as maintaining employee information and records, producing progress reports, processing paperwork, and assisting newly hired employees. This is all done in adherence to a company's policies and regulations.

Records clerk vs human resources clerk salary

Records clerks and human resources clerks have different pay scales, as shown below.

	Records Clerk	Human Resources Clerk
Average salary	$29,795	$35,149
Salary range	Between $23,000 And $38,000	Between $27,000 And $45,000
Highest paying City	Boston, MA	Auburn, NY
Highest paying state	Maine	Oregon
Best paying company	Saint Xavier University	University of Massachusetts Boston
Best paying industry	Government	Government

Differences between records clerk and human resources clerk education

There are a few differences between a records clerk and a human resources clerk in terms of educational background:

	Records Clerk	Human Resources Clerk
Most common degree	Bachelor's Degree, 35%	Bachelor's Degree, 44%
Most common major	Business	Business
Most common college	Western Carolina University	University of Pennsylvania

Records clerk vs human resources clerk demographics

Here are the differences between records clerks' and human resources clerks' demographics:

	Records Clerk	Human Resources Clerk
Average age	46	43
Gender ratio	Male, 25.2% Female, 74.8%	Male, 15.0% Female, 85.0%
Race ratio	Black or African American, 11.1% Unknown, 4.5% Hispanic or Latino, 15.9% Asian, 5.4% White, 62.2% American Indian and Alaska Native, 0.9%	Black or African American, 11.6% Unknown, 5.0% Hispanic or Latino, 21.5% Asian, 8.8% White, 52.3% American Indian and Alaska Native, 0.9%
LGBT Percentage	9%	15%

Differences between records clerk and human resources clerk duties and responsibilities

Records clerk example responsibilities.

Utilize SharePoint and Accutrac to convert information, by ensuring constant communication with department records coordinator and project leads.
Review case files for evictions.
Proofread all legal documents for signatures.
Provide the statistics on a Powerpoint presentation.
Compute, record, and proofread reports.
Patrol designate districts in patrol cars and on foot.

Human resources clerk example responsibilities.

Manage mail, postage, bank deposits and FedEx runs, etc.
Manage timesheets for payroll, account for all employees, and enter information into QuickBooks.
Operate TALEO software system for managing prospective and current employee application status and procedures
Enter all payroll/timekeeping information into payroll system, including leave slips for vacations, flex time, bereavement and/or FMLA.
Utilize the Kronos system to retrieve time bank information, alter hours for correction, verify accurate processing.
Track all 2nd and 3rd shift attendance by running reports in Kronos and transferring attendance data into PeopleSoft.

Records clerk vs human resources clerk skills

Common records clerk skills

Data Entry, 24%
Customer Service, 20%
Digital Database, 6%
Office Equipment, 4%
Management System, 4%
Computer System, 4%

Common human resources clerk skills

Data Entry, 16%
Customer Service, 14%
Background Checks, 7%
I-9, 5%
HRIS, 4%
Front Desk, 4%

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Records Clerk
Records Clerk vs Human Resources Clerk

Updated January 8, 2025

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